Ordinary Council

 

Business Paper

 

date of meeting:

 

Wednesday 16 May 2018

location:

 

Council Chambers

17 Burrawan Street

Port Macquarie

time:

 

5.30pm

 


Community Vision                                  A sustainable high quality of life for all

 

 

 

 

Community Mission                               Building the future together

                                                                  People Place Health Education Technology

 

 

 

 

Council’s Corporate Values                  é   Sustainability

                                                                  é   Excellence in Service Delivery

                                                                  é   Consultation and Communication

                                                                  é   Openness and Accountability

                                                                  é   Community Advocacy

 

 

 

 

Community Themes                               é  Leadership and Governance

                                                                  é  Your Community Life

                                                                  é  Your Business and Industry

                                                                  é  Your Natural and Built Environment

 


How Members of the Public Can Have Their Say at Council Meetings

Council has a commitment to providing members of the public with an input into Council's decision making.  The Council's Code of Meeting Practice provides two (2) avenues for members of the public to address Council on issues of interest or concern at the Ordinary Council Meeting.   These are:

·           Addressing Council on an Agenda Item (if the matter is listed in the Council Business Paper)

·           Addressing Council in the Public Forum (if the matter is not listed in the Council Business Paper)

 

You can request to address Council by completing the:

·           Request to Speak on an Agenda Item’ form

·           Request to Speak in the Public Forum’ form

 

These can be obtained from Council’s Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Council’s website.

 

Requests can also be lodged on-line at:

http://www.pmhc.nsw.gov.au/About-Us/How-Council-Works/Council-Committee-Meetings/Request-to-speak-on-an-Agenda-Item

 

http://www.pmhc.nsw.gov.au/About-Us/How-Council-Works/Council-and-Committee-Meetings/Request-to-speak-in-a-Public-Forum

 

Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting.

 

·           Council will permit no more than two (2) speakers ‘in support of’ and two (2) speakers ‘in opposition to’ the recommendation on any one (1) Agenda Item.

·           A maximum of five (5) speakers will be heard in the Public Forum.

·           There is no automatic right under legislation for the public to participate in a Meeting of Council or a Committee of Council.

·           For a member of the public to be considered to address Council they must agree to strictly adhere to all relevant adopted Council Codes, Policies and Procedures at all times.

·           Consideration of items for which requests to address the Council Meeting have been received will commence at 5:30pm.

·           When your name is called, please proceed to the Council Table and address Council.

·           Each speaker will be allocated a maximum of five (5) minutes to address Council. This time is strictly enforced.

·           Councillors may ask questions of a speaker following an address.  Each answer, by the speaker to a question, is limited to two (2) minutes.  A speaker cannot ask questions of Council.

·           An Agenda Item will be debated by Council following the address.

·           Council will not determine any matter raised in the Public Forum session, however Council may resolve to call for a future report.

·           If you have any documentation to support your presentation, provide two (2) copies to Council by 12 noon on the day of the Meeting.

·           If a speaker has an audio visual presentation, a copy of the presentation is to be provided to Council by 12 noon on the day of the Meeting.

·           The following will not be considered in the Public Forum (in accordance with the Code of Meeting Practice, clause 2.14.14):

-         Proposed or current development and rezoning applications and related matters.

-         A third (3rd) or subsequent application by a single member of the public to address Council on the same issue in the same calendar year. Council, at its discretion, may elect to exempt representatives or members of community groups from this restriction.

-         Any formal procurement process, contract negotiation or dispute resolution being undertaken.

-         Any matter the General Manager (or their delegate) considers inappropriate for discussion in the Public Forum.

·           Council accepts no responsibility for any defamatory statements made by speakers.

·           Members of the public may quietly enter and leave the Meeting at any time.

 


Ordinary Council Meeting

Wednesday 16 May 2018

 

Items of Business

 

Item       Subject                                                                                                      Page

 

 

01           Acknowledgement of Country............................................................................ 1

02           Local Government Prayer................................................................................... 1

03           Apologies......................................................................................................... 1

04           Confirmation of Minutes.................................................................................... 1

05           Disclosures of Interest..................................................................................... 23

06           Mayoral Minute

06.01..... Mayoral Discretionary Fund Allocations.............................................. 27

07           Confidential Correspondence to Ordinary Council Meeting................................. 28

08           Public Forum................................................................................................... 29

09           Leadership and Governance........................................................................... 30

09.01..... Status of Reports From Council Resolutions....................................... 31

09.02..... 2018-2019 Councillor and Mayoral Fees ............................................. 37

09.03..... Quarterly Budget Review Statement.................................................... 41

09.04..... Investments - April 2018..................................................................... 51

09.05..... Monthly Financial Review for April 2018.............................................. 55

09.06..... Mid North Coast Regional Equestrian Centre....................................... 62

09.07..... 2017-2018 Operational Plan - Quarterly Progress Report as at 31 March 2018   64

09.08..... Property Investment Portfolio - Six Monthly Report............................. 86

09.09..... Development Activity And Assessment System Performance.............. 89

10           Your Community Life..................................................................................... 95

10.01..... 2017-2018 Community Grants Projects for Endorsement...................... 96

10.02..... Trialling of Parklets in the Port Macquarie Town Centre...................... 100

10.03..... Recommended Items from the Mayor's Sporting Fund Sub-Committee - April 2018 ....................................................................................................... 105

10.04..... Hastings Regional Sports Fields -  Engagement and Project Update.. 106

11           Your Business and Industry......................................................................... 109

11.01..... Event Sponsorship Program Round 2, 2018...................................... 110

11.02..... Economic Development Strategy 2017-2021: Six Monthly Report on Progress 114

12           Your Natural and Built Environment............................................................. 116

12.01..... Notice of Alteration of a Motion - Petition - Request for Ocean Tidal Pool in Port Macquarie....................................................................................... 117

12.02..... Notice of Motion - Upgrade of Port Macquarie Breakwall by Crown Land 118

12.03..... Notice of Motion - Short Street Plaza Car Park.................................. 119

12.04..... Hastings River Flood Study Update.................................................. 123

12.05..... Planning Proposal:  Bundaleer Aged Care Centre, 4-8 Johnstone Street and 67 High Street, Wauchope............................................................................ 139

12.06..... Planning Proposal: Proposed Highway Service Centre, 1179 Oxley Highway, Sancrox ....................................................................................................... 161

12.07..... Recycled Waste............................................................................... 179

12.08..... DA2017 - 1062.1 - Two (2) Lot Subdivision Including Clause 4.6 Variation To Clause 4.1 (Minimum Lot Size) Of Port Macquarie-Hastings Local Environmental Plan 2011 - Lot 180 DP 1197447 No. 8 Highfields Circuit, Port Macquarie................... 182

12.09..... DA2018 - 112.1 - Alterations And Additions To Dwelling Including Clause 4.6 Variation To Clause 4.3 (Height of Building) Of Port Macquarie-Hastings Local Environmental Plan 2011 at Lot A DP 23431, No.18 table Street, Port Macquarie....... 186

12.10..... DA2017 - 1084.1 Clubhouse - Lot 7054 DP 1074173, No. 12 Maritime Lane (Oxley Oval), Port Macquarie................................................................................ 189  

13           Questions for Next Meeting

14           Confidential Matters

Motion to move into Confidential Committee of the Whole............................... 201

14.01..... Property Purchase by Sewer Fund

14.02..... Property Purchase by Property Reserve

14.03..... Council Owned Land in William Street Port Macquarie (PIN 34119)

14.04..... T-18-04 Supply and Delivery of Chemicals

14.05..... T-18-06 Invasive weed control, vegetation management for bushfire Works and Feral Animal Management Services

14.06..... T-18-02 Southern Arm Trunk Main Cowarra Balance Tank to Pacific Highway  

Adoption of Recommendations from Confidential Committee of the Whole

 


AGENDA                                                                                Ordinary Council      16/05/2018

Item:          01

Subject:     ACKNOWLEDGEMENT OF COUNTRY

 

"I acknowledge that we are gathered on Birpai Land. I pay respect to the Birpai Elders both past and present. I also extend that respect to all other Aboriginal and Torres Strait Islander people present."

 

 

Item:          02

Subject:     LOCAL GOVERNMENT PRAYER

 

A Minister from the Combined Churches of Port Macquarie will be invited to deliver the Local Government Prayer.

 

 

Item:          03

Subject:     APOLOGIES

 

RECOMMENDATION

That the apologies received be accepted.

 

 

Item:          04

Subject:     CONFIRMATION OF PREVIOUS MINUTES

Recommendation

That the Minutes of the Ordinary Council Meeting held on 18 April 2018 be confirmed.

 


MINUTES

Ordinary Council Meeting

                                                                                                                        18/04/2018

 

 

 

 

PRESENT

 

Members:

 

Councillor Peta Pinson (Mayor)

Councillor Lisa Intemann (Deputy Mayor)

Councillor Rob Turner

Councillor Michael Cusato

Councillor Peter Alley

Councillor Justin Levido

Councillor Geoff Hawkins

 

 

Other Attendees:

 

General Manager (Craig Swift-McNair)

Acting Director Corporate Performance (Ashley Grummitt)

Acting Director Development and Environment (Dan Croft)

Director Infrastructure (Alex Fisher)

Acting Director Strategy and Growth (Liesa Davies)

Group Manager Governance and Procurement (Blair Hancock)

Governance Support Officer (Bronwyn Lyon)

Communications Manager (Andy Roberts)

 

 

 

The meeting opened at 5:30pm.

 

 

01       ACKNOWLEDGEMENT OF COUNTRY

The Mayor opened the Meeting with an Acknowledgement of Country and welcomed all in attendance in the Chamber.

 

02       LOCAL GOVERNMENT PRAYER

Reverend Malcolm Hausler from the Uniting Church delivered the Local Government Prayer.

 

03       APOLOGIES

RESOLVED:  Turner/Cusato

1.         That the apology received from Councillor Griffiths be accepted.  Councillor Griffiths being absent on approved leave.

2.         That the apology received from Councillor Dixon be accepted.  Councillor Dixon being absent as he is overseas.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

04       CONFIRMATION OF MINUTES

RESOLVED:  Turner/Levido

That the Minutes of the Ordinary Council Meeting held on 21 March 2018 be confirmed.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

05       DISCLOSURES OF INTEREST

 

There were no disclosures of interest presented.

 

 

06.01  Mayoral Discretionary Fund Allocations

RESOLVED:  Pinson

 

That the Mayoral Discretionary Fund allocations for the period 8 March to 4 April 2018 inclusive be noted.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

06.02  Compliments to Council Staff - Presentation to Port Macquarie Base Hospital Paediatric Unit

RESOLVED:  Pinson

 

That Council:

1.       Compliment the General Manager, Executive Team and Council staff for their efforts in providing 100 Hospital Care Packs to the Port Macquarie Base Hospital Paediatric Unit, an initiative as part of the Employee Engagement Days.

2.       Note the kind donations towards the Care Packs from Priceline, K-Mart, Balmoor Distributors and Big W.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

07       CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING

 

There are no confidential attachments to reports for the Ordinary Council Meeting.

 

 

08       PUBLIC FORUM

The Mayor advised of applications to address Council in the Public Forum from:

1.       Mr Daniel Bessell regarding various matters in relation to Bonny Hills.

 

RESOLVED:  Intemann/Levido

That the above requests to speak in the Public Forum be acceded to.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

08.01     Various Matters in Relation to Bonny Hills

Mr Daniel Bessell addressed Council in regard to the following matters in relation to Bonny Hills:

1.         Public meeting on 16 April 2018.

2.         Faecal contamination of Bonny Hills Beach and creeks.

3.         New Bonny Hills toilet block.

4.         Sewerage system during short storm events.

5.         Lot 2 DP 1091253 Beach Street, Bonny Hills.

 

 

 

Requests to Speak on an Agenda Item

The Mayor advised of requests to speak on an agenda item, as follows:

Item 10.02 – Mr Peter Stephens in opposition of the recommendation.

Item 10.02 – Ms Janette Hyde in support of the recommendation.

Item 10.02 – Ms Jill McKittrick in opposition of the recommendation.

Item 12.01 – Ms Pam Anderson in support of the recommendation.

Item 12.01 – Ms Joan Collis in support of the recommendation.

Item 12.02 – Mr Fred O’Toole in support of the recommendation.

Item 12.13 – Mr Stephen Kerr in support of the recommendation.

 

RESOLVED:  Hawkins/Turner

That the requests to speak on an agenda item be acceded to.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Suspension of Standing Orders

 RESOLVED:  Turner/Cusato

That Standing Orders be suspended to allow Items 10.02, 12.01, 12.02 and 12.13 to be brought forward and considered next.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.02  Tastings on Hastings

Mr Peter Stephens, Backa Smallgoods Mid North Coast, addressed Council in opposition of the recommendation and answered questions from Councillors.

 

Ms Janette Hyde, Greater Port Macquarie Tourism Association, addressed Council in support of the recommendation and answered questions from Councillors.

 

Ms Jill McKittrick, Ewetopia Farm, in opposition of the recommendation and answered questions from Councillors.

 

RESOLVED:  Cusato/Hawkins

 

That Council:

1.       Note the further engagement on and assessment of the potential 2018 Tastings on Hastings event.

2.       Not deliver a Tastings on Hastings Event in 2018.

3.       Request the General Manager develop and implement an October 2018 Bicentenary event, as the key community event for 2018.

4.       Request the General Manager table a future strategy for Tastings on Hastings at the November 2018 Ordinary Council meeting with the intention that Council continue to deliver the Tastings on Hastings event from 2019 onwards.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.01  Notice of Motion - Petition - Flying Fox Colony in Kooloonbung Creek Nature Reserve

Ms Pam Anderson addressed Council in support of the recommendation and answered questions from Councillors.

 

Councillor Turner left the meeting, the time being 6:27pm.

Councillor Turner returned to the meeting, the time being 6:30pm.

 

 

Ms Joan Collis addressed Council in support of the recommendation.

 

RESOLVED:  Pinson/Alley

That Council:

1.       Note the 2014 petition to Ms Leslie Williams MP resubmitted to the Mayor from concerned residents regarding the Flying Fox colony in the Kooloonbung Creek Nature Reserve.

2.       Note the response from Ms Leslie Williams MP dated 7 March 2018 in relation to the Flying Fox colony in the Kooloonbung Creek Nature Reserve.

3.       Request that the General Manager write to Office of Environment & Heritage (OEH) and both Federal and State local members of parliament seeking advice on funding opportunities to manage the impact of Flying Fox colonies adjoining residential properties.

4.       That the General Manager bring back a report to Council for further consideration as soon as practicable following receipt of advice from the OEH.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.02  Notice of Motion - Petition - Request for Ocean Tidal Pool in Port Macquarie

Councillor Cusato left the meeting, the time being 6:46pm.

Councillor Cusato returned to the meeting, the time being 6:48pm.

 

Mr Fred O’Toole, Port Macquarie Tidal Pool Committee Inc., addressed Council in support of the recommendation and answered questions from Councillors.

 

MOTION

MOVED:  Pinson/Levido

 

That Council:

1.       Note the 2016 petition for an ocean tidal pool in Port Macquarie resubmitted to the Mayor by the Port Macquarie Tidal Pool Committee Incorporated.

2.       Note the petition received by the Mayor from Jenny Broughton in March 2018 in favour of an ocean tidal pool in Port Macquarie.

3.       Request the General Manager write to the Member for Port Macquarie, Mrs Leslie Williams MP, requesting that the NSW Government make funding available to the Port Macquarie Tidal Pool Committee Incorporated (the Committee) to enable the Committee to undertake a detailed Feasibility Study for an ocean tidal in Port Macquarie.

 

AMENDMENT

MOVED:  Levido/Intemann

 

That Council:

1.         Note the 2016 petition for an ocean tidal pool in Port Macquarie resubmitted to the Mayor by the Port Macquarie Tidal Pool Committee Incorporated.

2.         Note the petition received by the Mayor from Jenny Broughton in March 2018 in favour of an ocean tidal pool in Port Macquarie.

3.         Noting that as any development of a Tidal Pool would require consent from the landowner (in this case the Crown) as part of any future Development Application, request the General Manager seek advice from the Department of Industry Crown Lands as to what information the Crown would require from the Port Macquarie Tidal Pool Committee Incorporated, in order to be able to consider such a decision to grant land owners consent.

4.         Upon receipt of the information as noted in Item 3 above and assuming the Crown will give consideration to grant land owners consent as part of any future Development Application for a Tidal Pool, request the General Manager write to the Member for Port Macquarie, Mrs Leslie Williams MP, requesting that the NSW Government make funding available to the Port Macquarie Tidal Pool Committee Incorporated to enable the Committee to undertake a detailed Feasibility Study for an ocean tidal pool in Port Macquarie that is in accordance with the Crown’s requirements.

carried:      6/1

For:   Alley, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Cusato

 

THE AMENDMENT BECAME THE MOTION AND WAS PUT:

RESOLVED: Levido/Intemann

 

That Council:

1.         Note the 2016 petition for an ocean tidal pool in Port Macquarie resubmitted to the Mayor by the Port Macquarie Tidal Pool Committee Incorporated.

2.         Note the petition received by the Mayor from Jenny Broughton in March 2018 in favour of an ocean tidal pool in Port Macquarie.

3.         Noting that as any development of a Tidal Pool would require consent from the landowner (in this case the Crown) as part of any future Development Application, request the General Manager seek advice from the Department of Industry Crown Lands as to what information the Crown would require from the Port Macquarie Tidal Pool Committee Incorporated, in order to be able to consider such a decision to grant land owners consent.

4.         Upon receipt of the information as noted in Item 3 above and assuming the Crown will give consideration to grant land owners consent as part of any future Development Application for a Tidal Pool, request the General Manager write to the Member for Port Macquarie, Mrs Leslie Williams MP, requesting that the NSW Government make funding available to the Port Macquarie Tidal Pool Committee Incorporated to enable the Committee to undertake a detailed Feasibility Study for an ocean tidal pool in Port Macquarie that is in accordance with the Crown’s requirements.

carried:      6/1

For:   Alley, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Cusato

 

 

12.13  DA2018 - 48 - Demolition Of Existing Structures And Erection Of Emergency Services Facility (Ambulance Station) And Lot Consolidation - Lots 26 & 27 DP 37531, 94 - 96 High Street, Wauchope

Mr Stephen Kerr, City Plan, addressed Council in support of the recommendation and answered questions from Councillors.

 

RESOLVED:  Levido/Hawkins

That:

1.       DA2018 – 48.1 for demolition of existing structures and erection of emergency services facility (ambulance station) and lot consolidation at Lot 26 & 27, DP 37531, No. 94 - 96 High Street, Wauchope, be determined by granting consent subject to the recommended conditions.

2.       Council note the significant public benefit that will be provided by the facility. This public benefit is considered to be a key factor in supporting the alternate stormwater management system and it is noted that the system has been designed so as not to increase pre development stormwater flow rates to neighbouring properties.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.01  General Manager USA Study Tour - Post Tour Report

RESOLVED:  Intemann/Pinson

 

That Council note the information provided in the General Manager USA Study Tour, post tour report.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.02  Correspondence Responses Update - By-election for Popularly Elected Mayor

RESOLVED:  Levido/Alley

 

That Council:

1.       Note the information contained within the Correspondence Responses Update – By-Election for Popularly Elected Mayor report.

2.       Request the General Manager follow up in writing any outstanding responses from the original list of correspondence recipients.

3.       Request the General Manager table a report to Council’s 18 July 2018 Council meeting providing a further update as to the responses received.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.03  Status of Reports From Council Resolutions

RESOLVED:  Levido/Alley

 

That Council note the information contained in the Status of Reports from Council Resolutions report.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.04  Disclosure of Interest Return

RESOLVED:  Intemann/Cusato

That Council note the Disclosure of Interest returns for the following positions:

1.       Director Infrastructure.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.05  Monthly Financial Review for March 2018

RESOLVED:  Turner/Hawkins

 

That Council:

1.         Adopt the adjustments in the “Financial and Economic Implications” section of the Monthly Financial Review Report for March 2018.

2.         Refer discussion around the Economic Development reserve to the Economic and Cultural Development portfolio to begin to establish a process around future use of this reserve.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.06  Investments - March 2018

RESOLVED:  Hawkins/Intemann

 

That Council note the Investment Report for the month of March 2018.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.07  Climate Leadership Conference

RESOLVED:  Alley/Levido

 

That Council note the Climate Leadership Conference report.

carried:      6/1

For:   Alley, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Cusato

 

 

10.01  Recommended Items from the Mayor's Sporting Fund Sub-Committee - March 2018

RESOLVED:  Pinson/Intemann

That Council, pursuant to the provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Mayor’s Sporting Fund as follows:

1.       Ian Matthews in the amount of $300.00 to assist with the expenses he will incur travelling to and competing as part of the Northern NSW Team to compete at the Tokyo U14s International Youth Football Tournament to be held in Tokyo in May 2018.

2.       Dylan De Domizio in the amount of $400.00 to assist with the expenses he would have incurred travelling to and competing for three days at the Australian Junior Athletics Championships held 14 – 18 March 2018 in Sydney.

3.       Max Milligan in the amount of $400.00 00 to assist with the expenses he would have incurred travelling to and competing for three days at the Australian Junior Athletics Championships held 14 – 18 March 2018 in Sydney.

4.       Matthew Catania in the amount of $200.00 00 to assist with the expenses he would have incurred travelling to and competing for one day at the Australian Junior Athletics Championships held 14 – 18 March 2018 in Sydney.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Item - 10.02 Tastings on Hastings - has been moved to another part of the document.

 

 

11.01  Notice of Motion - Deferral of Strata Development Contributions

RESOLVED:  Pinson/Turner

 

That Council request the General Manager investigate and report back to the June 2018 Council Meeting:

1.       The possibility of offering the deferral of development contributions for major strata developments, with particular emphasis on the financial implications of such deferrals and whether a trial of such an initiative is possible.

2.       A review of the contributions deferral scheme as applied to vacant residential land subdivisions over the last couple of years including the option of levying a fee for service as part of the contributions deferral scheme moving forward to take into account the reality of the increased administrative workload on Council in operating this scheme.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

11.02  Question From Previous Meeting - Show Ground Primitive Camping

RESOLVED:  Pinson/Turner

 

That Council maintain the current waiver for up to 4 Equivalent Tenements (ET) for any short-term camping grounds approved at not-for-profit showgrounds.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Item - 12.01 Notice of Motion - Petition - Flying Fox Colony in Kooloonbung Creek Nature Reserve - has been moved to another part of the document.

 

 

Item - 12.02 Notice of Motion - Petition - Request for Ocean Tidal Pool in Port Macquarie - has been moved to another part of the document.

 

 

12.03  Notice of Motion - Recycled Waste

RESOLVED:  Turner/Alley

 

That Council request the General Manager bring back a report to the May 2018 Council Meeting to address the likely impact of recent changes to global markets for recycled waste, including:

1.       Impact on current waste management processes.

2.       Impact on current and future Council budgets.

3.       Impact on Council’s Waste Strategy.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.04  Land Acquisition - Classification of Land Recently Acquired by Council - Stingray Creek

RESOLVED:  Levido/Intemann

 

That Council:

1.       Pursuant to Section 34 of the Local Government Act 1993, commence the process to classify Lot 1 Deposited Plan 1234044 as “operational” land by placing on public exhibition the proposed resolution “It is intended to classify Lot 1 Deposited Plan 1234044 (land off Stingray Creek - Royan Road, North Haven) as operational land”, from 25 April 2018 for a minimum period of 28 days.

2.       Note that a further report will be tabled to Council at the June 2018 Ordinary Council meeting, detailing any submissions received from the public during the exhibition period.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.05  Transfer of Land to Council for Sewer Purposes

RESOLVED:  Levido/Cusato

 

That Council:

1.       Accept the transfer of land being Lot 72 Deposited Plan 1239695.

2.       Delegate authority to the General Manager to sign:

a)      The Land Registry Services Transfer Form

b)      Letter to Revenue NSW seeking exemption from the payment of Stamp Duty

c)      Revenue NSW Purchaser Declaration Form

3.       Pursuant to Section 34 of the Local Government Act 1993, commence the process to classify Lot 72 Deposited Plan 1239695 as “operational” land by placing on public exhibition the proposed resolution “It is intended to classify Lot 72 Deposited Plan 1239695 (land off Major Innes Road, Port Macquarie) as operational land”, from 25 April 2018 for a minimum period of 28 days.

4.       Note that a further report will be tabled to Council at the June 2018 Ordinary Council meeting, detailing any submissions received from the public during the exhibition period.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.06  Water Fluoridation Update

RESOLVED:  Alley/Levido

 

That Council:

1.       Note the current ongoing legislative requirement to continue with fluoridation of the drinking water supply in accordance with the NSW Fluoridation of Public Water Supplies Act 1957.

2.       Continue to monitor relevant updates concerning fluoridation including advice from NSW Health, NHMRC and the outcome of the current Federal Circuit Court matter of Lusk v. Tong and Commonwealth Ombudsman, noting that any changes to the environment or legislation that may impact on Council’s drinking water fluoridation scheme will be reported to Council.

3.       Note the information provided within this report.

4.       Refer the matter to the Water, Stormwater, Sewer and Waste Portfolio for consideration on further action or correspondence with the relevant authorities.

carried:      6/1

For:   Alley, Cusato, Hawkins, Intemann, Levido and Turner

Against:       Pinson

 

 

12.07  Long Term Energy Strategy - 6 Month Review

RESOLVED:  Levido/Alley

 

That Council:

1.         Note the update on the Long Term Energy Strategy implementation, as provided in this report.

2.         Alter the form of future reports to contain:

a)         A percentage estimate of the split between the source of electricity used by Council on a renewable versus non-renewable basis (as billed to Council) as at the end of a six month period.

b)         An indication as to how such split is verified.

c)         An estimate in kW of the electricity saved by efficiency measures during that six month period and to date.

d)         A reasonable estimate of the electricity generated and used by Council from its own generation sources during the six month period.

e)         The cost to Council of its electricity usage (ie the amount billed to Council) on a cyclical basis during that six month period.

3.         Apply for membership with the Cities Power Partnership, a free national program that exists to celebrate and accelerate the emission reduction and clean energy successes of Australian towns and cities.

carried:      6/1

For:   Alley, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Cusato

 

 

12.08  Recommended Item from Town Centre Master Plan Sub-Committee - Bicentenary Foreshore Shared Pathway West of Town Centre

RESOLVED:  Hawkins/Turner

That Council:

1.       Give priority to completing further design work, including concept development and cost estimates for all the “missing links” in the Bicentenary Foreshore Pathway.

2.       Request the General Manager ensure due consideration is given to the Foreshore Pathway as a potential Bicentennial Project when considering funding opportunities from other levels of government.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.09  Planning Proposal - Road Closures, LEP Amendment No 47 - Post Exhibition Review of Submissions

RESOLVED:  Cusato/Intemann

 

That Council:

1.       Take the necessary steps under sections 3.35 and 3.36 of the Environmental Planning and Assessment Act 1979 to finalise Local Environmental Plan 2011 (Amendment No 47), relating to road closures under the Roads Act 1993 and to the mapping provisions for roads in the vicinity of Pacific Drive, Windmill Hill, Port Macquarie.

2.       Thank in writing the person who made a submission for their contribution and provide information on Council’s decision on the matter.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.10  DA2017 - 234 - Waste Management Facility (Concrete Recycling) - Lot 1 DP 1202080, Pacific Highway, Pembrooke

RESOLVED:  Intemann/Hawkins

That DA2017 - 234 for a waste management facility (concrete recycling facility) at Lot 1, DP 1202080, Pacific Highway, Pembrooke, be determined by refusing consent for the following reasons:

1.       Integrated Development concurrence has not been obtained for the proposal. An Environment Protection License has not been granted by the NSW Environment Protection Authority for the proposal pursuant to section 91 of the Environmental Planning and Assessment Act 1979 and Protection of the Environment Operations Act 1997.

2.       The Applicant has failed to submit a site and development specific specialist Traffic Report to address the proposal’s likely impacts and ascertain whether mitigation measures will be required.

3.       The Applicant has failed to submit a specialist Noise and Dust report to address the proposal’s likely impacts and ascertain whether mitigation measures will be required.

4.       The Applicant has failed to provide the necessary specialist stormwater management plans to satisfactorily address required stormwater quality management.

5.       The Applicant has failed to provide satisfactory details on management of asbestos and contaminated materials.

6.       The Applicant has failed to provide the necessary dust monitoring (depositional dust analysis) in accordance with AS/NZS 3580.10.1-2003.

7.       The Applicant has failed to provide satisfactory details on perimeter landscaping details.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.11  Clearing of Vegetation on Flagstaff Hill

RESOLVED:  Turner/Hawkins

 

That Council:

1.         Note the information contained within the report.

2.         Note that the Flagstaff and Flagstaff Hill is designated as having Heritage significance in the Port Macquarie – Hastings LEP 2011.

3.         Request the General Manager investigate the clearing of a maximum of 0.25Ha on Flagstaff Hill and selected section of the Coastal Walk.

4.         Request the General Manager provide a briefing to Councillors in June 2018 outlining:

a)         Potential areas for clearing that maximise viewpoints of the Flagstaff along the coastal walk.

b)         Details of proposed 1:1 offset planting.

c)         How the proposed clearing will be maintained as part of the site’s Heritage Management Plan.

d)         How the clearing could be funded.

5.         That the General Manager provide a report to the Ordinary Council Meeting in August 2018 to further progress the matter.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.12  Question From Previous Meeting - Lake Cathie Opening Strategy

RESOLVED:  Intemann/Alley

 

That Council:

1.       Note the information contained in the report.

2.       Not pursue a review of the Lake Cathie Opening Strategy.

3.       Request the General Manager investigate allocating funding in future operational budgets to upgrade collateral on the Lake Cathie Opening Strategy, including upgrade to on site signage, website material and Opening Strategy brochure.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Item - 12.13 DA2018 - 48 - Demolition Of Existing Structures And Erection Of Emergency Services Facility (Ambulance Station) And Lot Consolidation - Lots 26 & 27 DP 37531, 94 - 96 High Street, Wauchope

 - has been moved to another part of the document.

 

 

13       QUESTIONS FOR NEXT MEETING

 

Nil.

 

 

CONFIDENTIAL COMMITTEE OF THE WHOLE

RESOLVED:  Alley/Levido

1.         That pursuant to section 10A subsections 2 & 3 and 10B of the Local Government Act 1993 (as amended), the press and public be excluded from the proceedings of the Council in Confidential Committee of the Whole (Closed Session) on the basis that items to be considered are of a confidential nature.

2.         That Council move into Confidential Committee of the Whole (Closed Session) to receive and consider the following items:

Item 14.01    General Manager 2017-2018 Mid-Year Performance Review

                     This item is considered confidential under Section 10A(2)(a) of the Local Government Act 1993, as it contains personnel matters concerning particular individuals (other than Councillors).

Item 14.02    T-18-03 Tree Maintenance and Management Services

                     This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

Item 14.03    T-18-12 Provision of Dredging Services

                     This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

3.         That the resolutions made by the Council in Confidential Committee of the Whole (Closed Session) be made public as soon as practicable after the conclusion of the Closed Session and such resolutions be recorded in the Minutes of the Council Meeting.

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Adjourn meeting

The Ordinary Council Meeting adjourned at 8:37pm.

 

 

Resume meeting

The Ordinary Council Meeting resumed at 8:42pm.

 

 

ADOPTION OF RECOMMENDATIONS FROM THE CONFIDENTIAL COMMITTEE OF THE WHOLE

RESOLVED:  Intemann/Turner

That the undermentioned recommendations from Confidential Committee of the Whole (Closed Session) be adopted:

 

Item 14.01       General Manager 2017-2018 Mid-Year Performance Review

                        This item is considered confidential under Section 10A(2)(a) of the Local Government Act 1993, as it contains personnel matters concerning particular individuals (other than Councillors).

                        RECOMMENDATION

That Council note the information contained in the General Manager 2017-2018 Mid-Year Performance Review report.

 

 

Item 14.02       T-18-03 Tree Maintenance and Management Services

                        This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

                        RECOMMENDATION

That Council:

1.       Accept tenders from the following suppliers to be appointed to a panel arrangement for the provision of Tree Maintenance and Management Services for a three (3) year period commencing 1 May 2018, with no options to extend:

a)      Mid North Coast Tree Services Pty Ltd.

b)      Port Tree Fella Pty Ltd.

c)      Woodvale Tree Services Pty Ltd.

2.       Accept the Schedule of Rates from Mid North Coast Tree Services Pty Ltd, Port Tree Fella Pty Ltd and Woodvale Tree Services Pty Ltd for the provision of Tree Maintenance and Management Services.

3.       Affix the seal of Council to the necessary documents.

4.       Maintain the confidentiality of the documents and considerations in respect of Tender T-18-03.

 

Item 14.03       T-18-12 Provision of Dredging Services

                        This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

                        RECOMMENDATION

That Council:

1.       Accept the tender from Dredging Solutions Pty Ltd t/as National Dredging Services for $329,578 (exclusive of GST) for the maintenance dredging of lower Lake Cathie and beach nourishment (Part A).

2.       In accordance with the Local Government (General) Regulations 2005 clause 178 (1) (b), decline to accept any of the tender submitted for Settlement Shores Estate Canal Maintenance Dredging (Part B) due to the cost and inability to determine value for money noting the additional cost differential of separating Part A and Part B of the tender.

3.       In accordance with the Local Government (General Regulations) 2005 clause 178 (3) (e) enter into negotiations with any person (whether or not the person was a tenderer) with a view to entering into a contract in relation to the subject matter of the tender for Settlement Shores Estate Canal Maintenance Dredging (Part B).

4.       Affix the seal of Council to the necessary documents.

 

5.       Maintain the confidentiality of the documents and considerations in respect of tender T-18-12.

 

carried:      7/0

For:   Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

 

The meeting closed at 8:42pm.

 

 

 

 

 

 

………………………………………..

Peta Pinson

Mayor

    


AGENDA                                                                                Ordinary Council      16/05/2018

Item:          05

Subject:     DISCLOSURES OF INTEREST

 

RECOMMENDATION

 

That Disclosures of Interest be presented

 

DISCLOSURE OF INTEREST DECLARATION

 

 

Name of Meeting:     ………………………………………………………………………..

 

Meeting Date:           ………………………………………………………………………..

 

Item Number:            ………………………………………………………………………..

 

Subject:                      ………………………………………………………………………..

                                    …………………………………………………….……………...…..

 

 

I, ..................................................................................... declare the following interest:

 

 

        Pecuniary:

              Take no part in the consideration and voting and be out of sight of the meeting.

 

 

        Non-Pecuniary - Significant Interest:

              Take no part in the consideration and voting and be out of sight of the meeting.

 

        Non-Pecuniary - Less than Significant Interest:

              May participate in consideration and voting.

 

 

For the reason that:  ....................................................................................................

 

.......................................................................................................................................

 

Name:  …………………………………………………….

 

Signed:  .........................................................................  Date:  ..................................

 

 

Growth Bar b&w(Further explanation is provided on the next page)


 

Further Explanation

(Local Government Act and Code of Conduct)

 

A conflict of interest exists where a reasonable and informed person would perceive that a Council official could be influenced by a private interest when carrying out their public duty. Interests can be of two types: pecuniary or non-pecuniary.

 

All interests, whether pecuniary or non-pecuniary are required to be fully disclosed and in writing.

 

Pecuniary Interest

 

A pecuniary interest is an interest that a Council official has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the Council official. (section 442)

 

A Council official will also be taken to have a pecuniary interest in a matter if that Council official’s spouse or de facto partner or a relative of the Council official or a partner or employer of the Council official, or a company or other body of which the Council official, or a nominee, partner or employer of the Council official is a member, has a pecuniary interest in the matter. (section 443)

 

The Council official must not take part in the consideration or voting on the matter and leave and be out of sight of the meeting.  The Council official must not be present at, or  in sight of, the meeting of the Council at any time during which the matter is being considered or discussed, or at any time during which the council is voting on any question in relation to the matter.  (section 451)

 

Non-Pecuniary

 

A non-pecuniary interest is an interest that is private or personal that the Council official has that does not amount to a pecuniary interest as defined in the Act.

 

Non-pecuniary interests commonly arise out of family, or personal relationships, or involvement in sporting, social or other cultural groups and associations and may include an interest of a financial nature.

 

The political views of a Councillor do not constitute a private interest.

 

The management of a non-pecuniary interest will depend on whether or not it is significant.

 

Non Pecuniary – Significant Interest

As a general rule, a non-pecuniary conflict of interest will be significant where a matter does not raise a pecuniary interest, but it involves:

(a)   A relationship between a Council official and another person that is particularly close, for example, parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child of the Council official or of the Council official’s spouse, current or former spouse or partner, de facto or other person living in the same household.

(b)   Other relationships that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

(c)   An affiliation between a Council official an organisation, sporting body, club, corporation or association that is particularly strong.

 

If a Council official declares a non-pecuniary significant interest it must be managed in one of two ways:

1.     Remove the source of the conflict, by relinquishing or divesting the interest that creates the conflict, or reallocating the conflicting duties to another Council official.

2.     Have no involvement in the matter, by taking no part in the consideration or voting on the matter and leave and be out of sight of the meeting, as if the provisions in section 451(2) apply.

 

Non Pecuniary – Less than Significant Interest

If a Council official has declared a non-pecuniary less than significant interest and it does not require further action, they must provide an explanation of why they consider that the conflict does not require further action in the circumstances.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

 

 

By

[insert full name of councillor]

 

 

In the matter of

[insert name of environmental planning instrument]

 

 

Which is to be considered at a meeting of the

[insert name of meeting]

 

 

Held on

[insert date of meeting]

 

 

PECUNIARY INTEREST

 

 

Address of land in which councillor or an  associated person, company or body has a proprietary interest (the identified land)i

 

 

Relationship of identified land to councillor

[Tick or cross one box.]

 

Councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease trust, option or contract, or otherwise).

 

Associated person of councillor has interest in the land.

 

Associated company or body of councillor has interest in the land.

 

MATTER GIVING RISE TO PECUNIARY INTEREST

 

 

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject land iii

[Tick or cross one box]

 

The identified land.

 

Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

 

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

 

Effect of proposed change of zone/planning control on councillor

[Tick or cross one box]

 

Appreciable financial gain.

 

Appreciable financial loss.

 

 

 

Councillor’s Name:  …………………………………………

 

Councillor’s Signature:  ……………………………….   Date:  ………………..


 

 

Important Information

 

This information is being collected for the purpose of making a special disclosure of pecuniary interests under sections 451 (4) and (5) of the Local Government Act 1993.  You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular.  Complaints made about contraventions of these requirements may be referred by the Director-General to the Local Government Pecuniary Interest and Disciplinary Tribunal.

 

This form must be completed by you before the commencement of the council or council committee meeting in respect of which the special disclosure is being made.   The completed form must be tabled at the meeting.  Everyone is entitled to inspect it.  The special disclosure must be recorded in the minutes of the meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

i.   Section 443 (1) of the Local Government Act 1993 provides that you may have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relativeiv or because your business partner or employer has a pecuniary interest. You may also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

ii.  Section 442 of the Local Government Act 1993 provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter or if the interest is of a kind specified in section 448 of that Act (for example, an interest as an elector or as a ratepayer or person liable to pay a charge).

iii.   A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in section 443 (1) (b) or (c) of the Local Government Act 1993 has a proprietary interest..

iv.   Relative is defined by the Local Government Act 1993 as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.


AGENDA                                                                                Ordinary Council      16/05/2018

 

 

Item:          06.01

 

Subject:     MAyORAL Minute - Mayoral Discretionary Fund Allocations

Mayor, Peta Pinson

 

 

 

 

 

RECOMMENDATION

 

That the Mayoral Discretionary Fund allocations for the period 5 April to 1 May 2018 inclusive be noted.

 

Discussion

 

Mayoral Discretionary Fund Allocations

 

The Mayor made the following allocations from the Mayoral Discretionary Fund for the period 5 April to 1 May 2018 inclusive:

 

7 x ANZAC Day Wreaths for Services attended by Mayor & Councillors

$455.00

Donation of Glasshouse Vouchers to PMQ Rotary Sunrise fundraiser

$200.00

Donation of Glasshouse Vouchers to Port City Breakers Junior RLFC fundraiser

$200.00

Donation to PMQ Red Shield Appeal

$250.00

Donation of Plaque for Seat to recognise work of Albert Johnston

$55.00

Royal British Legion of Scotland Quaich Presentation – Afternoon Tea and Gifts to Legion

$255.00

 

$1,415.00

 

Attachments

 

Nil

  

 


AGENDA                                                                                Ordinary Council      16/05/2018

Item:          07

Subject:     CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING

Presented by: General Manager, Craig Swift-McNair

Alignment with Delivery Program

1.3.2   Build trust and improve Council’s public reputation through transparency, good decision making and living Council’s Values.

 

RECOMMENDATION

That Council determine that the attachment to Item Numbers  be considered as confidential, in accordance with Section 11(3) of the Local Government Act.

Discussion

The following confidential attachments have been submitted to the Ordinary Council Meeting:

 

Item No:                                 9.08

Subject:                                 Property Investment Portfolio – Six Monthly Report

Attachment Description:     Attachment 1 - Property Development Activity

Confidential Reason:           Relates to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business (Local Government Act 1993 - Section 10A(2)(c))

 

 

Item No:                                 11.01

Subject:                                 Event Sponsorship Program Round 2, 2018

Attachment Description:     Attachment A (Confidential)

Confidential Reason:           Relates to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business (Local Government Act 1993 - Section 10A(2)(c))

 


AGENDA                                                                                Ordinary Council      16/05/2018

Item:          08

Subject:     PUBLIC FORUM

 

Residents are able to address Council in the Public Forum of the Ordinary Council Meeting on any Council-related matter not listed on the agenda.

A maximum of five speakers can address any one Council Meeting Public Forum and each speaker will be given a maximum of five minutes to address Council. Council may wish to ask questions following an address, but a speaker cannot ask questions of Council.

Once an address in the Public Forum has been completed, the speaker is free to leave the chambers quietly.

If you wish to address Council in the Public Forum, you must apply to address that meeting no later than 4.30pm on the day prior to the meeting by completing the 'Request to Speak in Public Forum at Ordinary Council Meeting Form'.  This form is available at Council's offices or online at www.pmhc.nsw.gov.au.

 

 

 

 


AGENDA                                                                                         Ordinary Council

16/05/2018









 

 

What we are trying to achieve

A community that works together in decision making that is defined as ethically, socially and environmentally responsible.

What the result will be

 

We will have:

              A community that has the opportunity to be involved in decision making

              Open, easy, meaningful, regular and diverse communication between the community and decision makers

              Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges

              Knowledgeable, skilled and connected community leaders

              Strong corporate management that is transparent

 

How we will get there

 

1.1          Inform and engage with the community about what Council does using varied communication channels

1.2          Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community

1.3          Demonstrate leadership

1.4          Use innovative, efficient and sustainable practices

1.5          Ensure strong corporate and financial management that is transparent and accountable

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          09.01

 

Subject:     Status of Reports From Council Resolutions

Presented by: Corporate Performance, Rebecca Olsen

 

Alignment with Delivery Program

1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values.

 

 

 

RECOMMENDATION

 

That Council note the information contained in the Status of Reports from Council Resolutions report.

 

Discussion

 

Report

Status

Reporting Officer

Original Anticipated Date for Report

Current Anticipated Date for Report

 

Biodiversity Strategy – post exhibition

(Item 12.06 – OC 13/12/17)

Submissions still being reviewed.

DDE

Apr 2018

Jun 2018

 

Urban Growth Management Strategy 2017-2018 – post exhibition

(Item 12.06 – OC 18/10/17)

Report being finalised. A briefing to Councillors being considered.

DSG

Feb 2018

Jun 2018

 

Planning Proposal - Homedale Road Kew - post exhibition

(Item 13.07 - OC 14/12/16)

Awaiting further response from proponent prior to public exhibition based on state agency consultation.

DSG

Oct 2017

Dec 2017

May 2018

TBA

 

Draft Structure Plan for the Greater Sancrox Area consideration/investigations of potential urban capability/serviceability / capacity of lands between Oxley Highway to north, Pacific Highway to west and Houston Mitchell Drive to south and viability of rural residential development in the Greater Sancrox area.

(Item 13.07 - OC 18/02/15)

Delayed to align with UGMS report.

DSG

Dec 2016

May 2017

Jun 2017

Dec 2017

Jul 2018

 

Alternative Investment Options for higher returns

Item 09.10 – OC 15/11/17)

 

DCP

 

Jun 2018

 

Recycled Waste

(Item 12.03 – OC 18/04/18)

 

DDE

 

May 2018

 

Stormwater Strategy

(Item 12.11 – OC 13/12/17)

 

DI

 

Jun 2018

 

The Boom Reserve Dog Off-Leash Park

(Item 12.05 – OC 21/03/18)

 

DDE

 

Jun 2018

 

2018-19 IP&R Documents – post exhibition

(Item 09.07 – OC 21/03/18)

 

DCP

 

Jun 2018

 

Deferral of Strata Development Contributions

(Item 11.01 – OC 18/04/18)

 

DSG

 

Jun 2018

 

Land Acquisition – Classification of Land Recently Acquired by Council – Stingray Creek – Post Exhibition

(Item 12.04 – OC 18/04/18)

 

DCP

 

Jun 2018

 

Transfer of Land to Council for Sewer Purposes – Post Exhibition

(Item 12.05 – OC 18/04/18)

 

DCP

 

Jun 2018

 

Tuffins Lane Sporting Fields - Terms of Agreement

(Item 06.02 - OC 14/12/16)

 

GM

 

Jul 2018

 

Future of Committees following establishment of Cultural Steering Group

(Item 15.05 - OC 19/04/17)

Item is to be discussed at a future Cultural Steering Group meeting

DSG

Jun 2017

Jul 2017

Sep 2017

Oct 2017

Feb 2018

April 2018

Jul 2018

 

Markets Policy

(Item 11.01 - OC 13/12/17)

In discussion with the Economic and Cultural Development Portfolio

DSG

Apr 2018

Jul 2018

 

Impact of Road Openings and Closures on Private Property

(Item 12.03 - OC 18/09/13)

To be included in overall review of roads policies.

Information still being sought.

DI

Mar 2015

Jun 2017

Jul 2017

Dec 2017

Mar 2018

Jul 2018

 

Correspondence responses update – by-election for popularly elected Mayor

(Item 09.02 – OC 18/04/18)

 

 

 

Jul 2018

 

Clearing of Vegetation on Flagstaff Hill

(Item 12.11 – OC 18/04/18)

 

DDE

 

Aug 2018

 

Port Macquarie Town Centre Pedestrian Facility Investigations - post community engagement

(Item 13.05 - OC 14/12/16)

Aspects of the engagement are outstanding

DI

Aug 2017

Oct 2017

Feb 2018

 

 

Sep 2018

 

Opportunities for Local Firms to do Business with Council

(Item 11.01 – OC 16/08/17)

 

DCP

 

Oct 2018

Canal Maintenance

(Item 12.04 – OC 18/10/17)

 

DI

 

2018/2019

FY

 

Draft Biodiversity Certification Assessment and Strategy - Port Macquarie Airport and Surrounding Land - viability and implications of the options for securing the required Blackbutt Tallowwood dry grassy open forest and Koala habitat credits, prior to the clearing that creates the demand for those credits.

(Item 12.01 - OC 10/08/16)

 

DDE

 

TBA

 

Planning Proposal - Lot 2 DP1091253 Beach St, Bonny Hills

(Item 12.02 - OC 19/04/17)

 

DSG

 

TBA

 

Planning Proposal - Lot 14 DP240042, Pioneer Street, North Haven. King And Campbell Pty Ltd For Rd & Ml Tate And Tate Developments Pty Ltd - Post Exhibition

(Item 13.05 - OC 17/05/17)

 

DSG

 

TBA

 

Tree Management – Proposed Improvements

(Item 12.06 – OC 20/09/17)

 

DDE

 

TBA

 

Long Flat Village Sewer Scheme – Acquisition of Land and Easement – Classify as Operational Land

(Item 12.03 – OC 18/10/17)

 

DI

 

TBA

 

Planning Proposal PP2016 – 11.1 Mission Terrace Lakewood – post exhibition

(Item 12.06 – OC 15/11/17)

 

DDE

 

TBA

 

Flying Fox Colony in Kooloonbung Creek nature Reserve

(Item 12.02 – OC 18/04/18)

 

DDE

 

TBA

 

 

Cyclic Reports

 

Report

Reporting Officer

Reporting Cycle

Mayoral Discretionary Fund Allocations

GM

Monthly

Monthly Financial Update

DCP

Monthly

Investments

DCP

Monthly

Recommendations by the Mayor’s Sporting Fund Sub-Committee

SG

Monthly

Development Activity and Assessment System Performance

DDE

Quarterly

(May, Aug, Nov, Feb)

Operational Plan – Quarterly Progress Report

DCP

Quarterly

(Nov, Feb, April, Aug)

Glasshouse Strategic Plan Update

DCP

Biannual

(Feb, Aug)

Delivery Program – Six Monthly Progress Report

DCP

Biannual

(Mar, Sep)

Site Specific LEP Amendments - Update

DSG

Biannual

(Mar, Sep)

Long Term Energy Strategy – Progress Report

DDE

Biannual

(Apr, Oct)

Economic Development Strategy - Progress Report (Item 10.03 - ORD 20/11/2013)

DSG

Biannual

(Jun, Dec)

Performance of Property Investment Portfolio 6-Monthly Report

(Item 09.09 - OC 12/12/17)

DSG

Biannual

(May, November)

Mayoral and Councillor Fees (Setting of)

GM

Annually

(Jun)

MIDROC Strategic Plan 2013-2017 Outcomes

(Item 08.03 - ORD 21/08/2013)

GM

Annually

(Jul)

(re-list to Sep)

Council Policy - Status Report

DCP

Annually

(Jul)

Recreation Action Plan – Status Report

DDE

Annually

(Jul)

Annual Report of the Activities of the Mayor’s Sporting Fund

DSG

Annually

(Sep)

Compliments and Complaints Annual Report

DSG

Annually

(Sep)

Council Meeting Dates

GM

Annually

(Sep)

Creation of Office - Deputy Mayor

GM

Annually

(Sep)

Audit Committee Annual Report

DCP

Annually

(Sep)

Annual Report of Disability Discrimination Act Action Plan

DSG

Annually

Sep)

Legislative Compliance Register

CP

Annually

Sep)

MIDROC Strategic Plan 2013-2017 Outcomes

(Item 08.03 - ORD 21/08/2013)

GM

Annually

(Sep)

Annual Disclosure of Interest Returns

GM

Annually

(Oct)

Council’s Annual Report

DCP

Annually

(Nov)

Update Report - Impact of cost shifting for the previous financial year including any additional categories of cost-shifting that have been identified

(Item 09.04 - OC 21/10/15)

DCP

Annually

(Nov)

 

 

Attachments

Nil

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          09.02

 

Subject:     2018-2019 Councillor and Mayoral Fees

Presented by: Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.2.1  Provide effective leadership that supports the community.

 

 

 

RECOMMENDATION

 

That in relation to Councillor remuneration for the 2018-2019 financial year, Council:

1.   Pursuant to the provisions of section 248(2) of the Local Government Act 1993, Council set the annual fee payable to a Councillor for the financial year commencing 1 July 2018 to be $19,790.

2.   Pursuant to the provisions of section 249(3) of the Local Government Act 1993, Council set the annual fee payable to the Mayor for the financial year commencing 1 July 2018 to be $62,960 (this amount includes the fee payable to a Councillor).

 

Executive Summary

 

The Local Government Remuneration Tribunal on 17 April 2018 released its determination in relation to its 2018 annual review for the payment of fees to Councillors and Mayors.

 

Port Macquarie-Hastings Council provided a submission requesting the Local Government Remuneration Tribunal to move from the Regional Rural to Regional Strategic Area category. Alternatively, it was requested that consideration be given to the creation of a new category for similar councils in the Regional Rural group. These requests were declined.

 

Therefore, Port Macquarie-Hastings Council continues to be classified as a Regional Rural council. The Tribunal has determined that the revised band of fees for a regional rural council be:

 

 

Category

Councillor/Member Annual Fee

Mayor/Chairperson Additional Fee*

Minimum

Maximum

Minimum

Maximum

Regional Rural

·                     $8,970

·                     $19,790

·                     $19,100

·                     $43,170

* This fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member (s.249(2)).

 

Council, in the past, has adopted the maximum fee determined by the Tribunal for both Councillors and the Mayor.

 

Discussion

 

On 17 April 2018, the Local Government Remuneration Tribunal (the Tribunal) made its determination in relation to its 2018 Annual Review for the payment of fees to Councillors and Mayors. The review focused on the determination of annual fees to be paid in each of the categories to councillors and mayors.

 

The full 2018 Report (Report) from the Tribunal is at attachment 1.

 

The Tribunal, under section 241 of the Local Government Act 1993 (“the Act”), determines annually for each category of council, the minimum and maximum amount of fees to be paid to councillors and mayors.

 

The Tribunal has determined an increase of 2.5% to mayoral and councillor fees for the 2018/19 financial year, with effect from 1 July 2018.

 

Following the creation of 20 new councils in 2016, the Tribunal conducted a review of the categories of councils and mayoral offices pursuant to section 239 of the Local Government Act 1993.

 

The determination provides for the retention of the following categories. In accordance with section 239, the categories of councils are determined as follows:

 

Metropolitan

Non-metropolitan

County Councils

Principal CBD

Regional City

Water

Major CBD

Regional Strategic Area

Other

Metropolitan Large

Regional Rural

 

Metropolitan Medium

Rural

 

Metropolitan Small

 

 

 

Port Macquarie-Hastings Council provided a submission requesting the Local Government Remuneration Tribunal to move from the Regional Rural to Regional Strategic Area category. Alternatively, it was requested that consideration be given to the creation of a new category for similar councils in the Regional Rural group. These requests were declined.

 

Therefore, Port Macquarie-Hastings Council continues to be classified as a Regional Rural council. The revised table of fees are shown below:

 

* This fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member(s.249(2)).

 

Options

 

Council must determine the Councillor Fee for the 2018-2019 financial year within the relevant band of the 2018 Local Government Remuneration Tribunal determination.

 

Councillor Fee             $8,970 - $19,790

 

Council must determine the Mayoral Fee for the 2018-2019 financial year within the relevant band of the 2018 Local Government Remuneration Tribunal determination.

 

Mayoral Fee                $19,100 - $43,170

 

Community Engagement & Internal Consultation

 

Internal Consultation

 

·    Group Manager Governance and Procurement.

·    A/ Director Corporate Performance

·    A/ CFO

 

Planning & Policy Implications

 

As per Council’s current Payment of Expenses and Provision of Facilities to Councillors Policy:

 

“Pursuant to section 248 of the Act, Council shall, prior to 30 June each year, set by resolution, the annual fees to be paid to the Councillors for the following year commencing on 1 July provided that such fee shall be within the range for the Council determined annually by the Local Government Remuneration Tribunal.”

 

Council’s past practice has been to adopt the maximum fee determined by the Tribunal for both Councillors and the Mayor, as shown in the table below.

 

Individual Councillor Annual Fee

Total Mayoral Annual Fee

·                     $19,790

·                     $62,960

 

Financial & Economic Implications

 

2018-2019 Budget Allocations:

 

It was anticipated that an increase would be decided by the Tribunal; therefore, the draft 2018-2019 budget provides provision for:

 

·    Councillor Allowances -          $156,800.

·    Mayoral Allowances-                $62,300

$215,900

 

If Council resolved to implement the recommendation as outlined, the costs to Council in 2018-2019 will be:

 

·    Councillor Allowances-           $158,320.

·    Mayoral Allowances-                $62,960.

$221,280

 

The budget allocation for the increased fees (combined mayoral and councillor allowances) is short by $5,380.

 

If adopted, the budget will be increased in the draft 2018-2019 operational plan before the June 2018 Council Meeting.

 

Attachments

 

1View. 2018 Annual Determination LGRT

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          09.03

 

Subject:     Quarterly Budget Review Statement

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.4.2  Manage Council’s financial assets, and provide accurate, timely and reliable financial information for management purposes and provide plain English community reporting.

 

-                                               yi

 

RECOMMENDATION

 

That Council note the Quarterly Budget Review Statement for the March 2018 quarter.

 

Executive Summary

 

This report will detail the Quarterly Budget Review Statement (QBRS) for the period to the end of the third quarter of the 2017-2018 financial year (July 2017 to March 2018).

 

Discussion

 

The Quarterly Budget Review Statement (QBRS) is a statutory report prepared in accordance with the Local Government (General) Regulations, Sections 202 & 203.

 

The QBRS presents a summary of Council’s financial position at the end of each quarter.  It is a mechanism whereby the Councillors and the community are informed of Council’s progress against the Operational Plan (original budget) and the last revised budget. It also outlines recommended changes and reasons for major variances.

 

Whilst the Local Government (General) Regulations requires the annual budget to be reviewed on a quarterly basis through this QBRS, Councillors are provided with details of the financial position and associated variances on a monthly exception basis.

 

Attached is the Quarterly Budget Review Statement for the March 2018 quarter for Council’s information, which includes the following components:

 

1.   Statement by the Responsible Accounting Officer on Council’s financial position at the end of the year based on the information in the QBRS.

2.   Budget review of Income and Expenditure in a consolidated format (including performance indicators).

3.   Budget review of the Capital budget.

4.   Budget review of the cash and investments position.

5.   Budget review of contracts and other expenses.

6.   TCorp Ratios in line with the Local Government Code of Accounting Practice.

 

Also attached is a confidential attachment on Consultancy engagements as resolved by Council under Item 09.09 Supply of Services to Council on 21 October 2015. This resolution resolved:

 

1.       To Adopt Option 2 to expand the existing reporting format of the Quarterly Budget Review Statement to include additional categories of consultancy engagements including accounting, audit, legal, planning, architectural, surveying, environmental, IT and HR with individual consultant data to be provided in a confidential attachment.

2.       Commence the reporting regime from the next Quarterly Budget Review Statement.

carried:      8/0

For:   Besseling, Cusato, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

This attachment titled “2017-2018 March Quarterly Budget Review Statement - Consultancy Engagements” provides information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct business.  Local Government Act 1993 - Section 10A(2)(c).

 

The year-to-date (YTD) reporting in the QBRS is against the phased budgets, improving the reporting with comparisons to Council’s yearly and quarterly budgets. Actual expenditure amounts exclude commitments.

 

INCOME & EXPENSES

 

The YTD operating result excluding capital items is $30.6m, compared to a YTD budget of $16.8m. A significant amount of this $13.8m (favourable) variance is in timing, including $9.4m across Expenses and is described below.

 

The YTD operating result including capital items is $49.0m, compared to a YTD budget of $32.4m. Most of this $16.6m (favourable) variance is in timing with $9.4m across the Expenses, and a further $2.5m in User Charges & Fees and $2.0m in Rates & Charges mainly due to population growth. These are further described below.

 

The following key variances within the Income and Expense statement are noted:

 

INCOME

 

YTD Actual $153.6m; YTD Budget $146.5m; Variance $7.1m (favourable)

 

Income of $153.6m for the YTD to the end of the third quarter is 104.9% of the YTD budget of $146.5m, representing 82.1% of the $187.2m annual income budget.

 

Key points to note are as follows:

 

1.    Rates & Annual Charges 

 

YTD Actual $91.4m; YTD Budget $89.4m; Variance $2.0m (favourable)

 

Rates & annual charges of $91.4m are ahead of the expected YTD budget of $89.4m, being 102.3% of the YTD budget, and 100.2% of the $91.2m annual budget. The majority of rates are levied in July, with the exception of annual charges for water which are levied quarterly on the Water Notice.

 

The total YTD variance of $2.0m (favourable) mainly comprises of:

 

·    $0.8m (favourable) for general fund rates;

·    $0.6m (favourable) for annual sewer charges;

·    $0.3m (favourable) for domestic waste charges;

·    $0.3m (favourable) for annual water charges.

 

These favourable variances predominately relate to population growth in the area.

 

2.    User Fees & Charges

 

YTD Actual $25.2m; YTD Budget $22.7m; Variance $2.5m (favourable)

 

User fees & charges of $25.2m represent 111.3% of the YTD budget of $22.7m, and 76.5% of the $33.0m annual budget. Note that the annual budget of $33.0m includes the late categorisation adjustment for the Fire and Emergency Services Levy (which was previously shown under operating grants) against the published budget statement of $32.9m.

 

The total YTD variance of $2.5m (favourable) is primarily made up of:

 

·     $1.3m (favourable) user charges for water consumption attributable to the timing of quarterly water billing notices and the seasonal influx of visitors;

·     $1.0m (favourable) waste management tipping fees subject to demand. Note the corresponding increase in Expenses for the EPA s.880 Waste levy;

·     $0.4m (favourable) fees for Planning, DA’s & Building Certification due to the continued increase in building and subdivision activity in the area; and

·     $0.2m (adverse) aerodrome user fees mainly due to the timing of receipt of the fees, monthly in arrears.

 

3.    Interest & Investment Revenue

 

YTD Actual $6.1m; YTD Budget $4.1m; Variance $2.0m (favourable)

 

Interest & Investment revenue of $6.1m against the YTD budget of $4.1m is 146.5% of the YTD budget and 92.5% of the annual budget of $6.6m. This comprises the Interest on Investments for the YTD of $5.9m, with an annual budget of $6.3m and Interest on Overdue Rates for the YTD of $0.1m with an annual budget of $0.3m. The favourable result is primarily due to higher cash levels due to project deferrals and high S94/S64 receipts.  Further information on Investments can be found in the Investment report. 

 

4.    Other Revenues

 

YTD Actual $3.6m; YTD Budget $3.8m; Variance $0.2m (adverse)

 

Other revenues of $3.6m are 96.2% of the $3.8m YTD budget, and 69.4% of the $5.2m annual budget.

 

The total YTD variance of $0.2m (adverse) relates to Fines $0.1m (adverse) due to timing, and various other minor items $0.1m (adverse).

 

5.    Operating Grants & Contributions

 

YTD Actual $8.7m; YTD Budget $10.7m; Variance $2.0m (adverse)

 

YTD Operating grants & contributions are $8.7m compared to the YTD budget of $10.7m. The YTD variance is $2.0m (adverse) or 81.0% of the YTD budget, and the YTD actuals are 45.3% of the annual budget of $19.2m.

 

The total YTD variance of $2.0m (adverse), all due to the timing of payments, largely comprises of the following:

 

·     $1.4m (adverse) Federal Roads to Recovery;

·     $0.2m (adverse) Fire Control;

·     $0.1m (adverse) Wrights Creek/Hibbard Floodway;

·     $0.1m (adverse) North Brother Catchment flood study;

·     $0.1m (adverse) Camden Haven Estuarine Linkages;

·     $0.1m (adverse) Wrights & Yarranabee Creek Flood Study; and

·     $0.1m (favourable) Multi Dwelling Organics Recovery - payment received earlier than expected.

 

6.    Capital Grants & Contributions

 

YTD Actual $18.4m; YTD Budget $15.6m; Variance $2.8m (favourable)

 

YTD income from capital grants and contributions is $18.4m against the YTD budget of $15.6m, and represents 57.9% of the $31.7m annual budget. The YTD variance of $2.8m (favourable) is further dissected into grants and contributions and is discussed below:

 

YTD Capital grant income of $1.2m is below the YTD budget of $7.0m by $5.8m. The main variances as follows, are due to timing:

 

·    $1.4m (adverse) Port Macquarie Aerodrome Terminal Building;

·    $1.1m (adverse) Wauchope CBD Pedestrian Design & Construction;

·    $1.0m (adverse) Bulli Creek Bridge Replacement;

·    $0.9m (adverse) Flynns Beach Seawall;

·    $0.4m (adverse) Wauchope Aquatic Pool upgrade

·    $0.2m (adverse) Batar Creek Bridge;

·    $0.2m (adverse) Coastal/Estuary Management Plan;

·    $0.2m (adverse) Albert Street Bridge Replacement;

·    $0.1m (adverse) Lake Cathie Accessible Fishing Platform; and

·    $0.1m (adverse) Shared Path Ocean Drive, Pacific Highway to Glen Haven Drive.

 

 

YTD Capital contribution income is above the YTD budget by $8.6m.  Capital Contributions comprise two elements, cash and non-cash. The cash element is Section 64 & 94 Developer Contributions. The second element is non-cash contributions, being Developer provided assets.

 

·   YTD Cash income is $17.1m, against the YTD budget of $8.5m.  This equates to 95.0% of the annual budget of $18.0m. The variance is due to the continuing increased subdivision and building activity in the area.

·   Non-cash contributions primarily represent dedicated assets from Developers and to date none have been received for capitalisation.

 

EXPENSES

 

YTD Actual $104.6m; YTD Budget $114.0m; Variance $9.4m (favourable)

 

1.   Employee costs

 

YTD Actual $31.5m; YTD Budget $33.5m; Variance $2.0m (favourable)

 

YTD employee costs are $31.5m versus the YTD budget of $33.5m, creating a favourable variance of $2.0m. As at the end of this quarter, this equates to 94.2% of the YTD budget, and 62.8% of the annual budget of $50.2m.

 

Variances are largely due to unfilled positions and timing differences that are contingent upon when employees take their leave and the duration of that leave.

 

Other variances include:

·     $0.5m (favourable) Workers Compensation. This varies depending on the number of injury claims. The workers’ compensation premium remains below the budget. It is deemed prudent to keep the budget at this level, as injury claims determine the actual premium. PMHC actively works to keep claims as low as possible and this is represented by a low claims history.

 

2.   Borrowing costs

 

YTD Actual $2.2m; YTD Budget $2.2m; Variance $0.0m

 

3.   Materials & Contracts

 

YTD Actual $26.7m; YTD Budget $33.8m; Variance $7.1m (favourable)

 

Expenditure to the end of the third quarter is $26.7m, which is 79.1% of the YTD budget of $33.8m, and 61.2% of the annual budget of $43.7m. The YTD variance of $7.1m (favourable) is mainly due to timing, unless stated otherwise. The main variances are:

 

·    $2.0m (favourable) Street Lighting LED upgrade, this project is underway.

·    $1.2m (favourable) Natural Resources: across various maintenance projects;

·    $1.1m (favourable) Waste: across various maintenance projects;

·    $0.5m (favourable) Water: across various maintenance projects;

·    $0.4m (favourable) Governance: relates to the mayoral by-election, awaiting the final invoice;

·    $0.4m (favourable) Ferry Management: Settlement Point Ferry to be slipped;

·    $0.4m (favourable) Laboratory - due to timing ;

·    $0.3m (favourable) Drainage - across various maintenance projects;

·    $0.3m (favourable) Community Place - across various maintenance projects;

·    $0.3m (favourable) Sewer: across various maintenance projects;

·    $0.8m (adverse) Transport & Traffic: spending earlier than expected due to a readily available contractor & ideal weather conditions. As well as an increase to the original scope of works.

 

4.   Other Expenses

 

YTD Actual $9.9m; YTD Budget $10.6m; Variance $0.7m (favourable)

 

The amount expended of $9.9m for Other Expenses is 93.0% of the YTD budget of $10.6m, and 68.9% of the annual budget of $14.4m. The YTD variance of $0.7m (favourable) is predominately made up of:

 

·    $0.5m (favourable) Electricity & Street Lighting expenses, noting that the payment for these services is made a month in arrears;

·    $0.2m (favourable) Land Valuation Fee, annual invoice not yet received;

·    $0.2m (favourable) Contributions & Donations: due to timing; and

·    $0.2m (adverse) Section 880 Waste Levy, increased usage of waste depots, noting the corresponding increase in waste tipping fees as stated above.

 

5.   Net loss from disposal of assets

 

YTD Actual $0.1m; YTD Budget $0.3m; Variance $0.2m

 

This section relates to the net profit or loss, which occurs from either the sale of assets, such as plant items or land or, disposal of old assets following capitalisation when an asset is renewed:

 

Net Loss on sale/disposal on assets                                $465k

Sale Proceeds received, yet to be processed

($345k for land and $61k for plant and equipment)        $406k

Total                                                                                 $  59k

 

CAPITAL EXPENDITURE (excluding Loans)

 

YTD Actual $35.6m; YTD Budget $63.6m; Variance $28.0m (favourable)

 

This section includes a comparison of the actual result against the phased capital expenditure budget. Note that the total carry-over budget from 2016-2017 was $19.0m, of which $16.6m is capital, and the remaining balance of $2.4m is operating expenditure.

 

Also note that the capital works budget for Water ($8.0m) and Sewer ($25.9m) was reduced by a total of $33.9m in the February 2018 monthly budget review, reflecting the deferral of some capital works projects to the 2018/19 financial year.

 

To the end of the third quarter and excluding the Loan repayments, $35.6m was expended being 56.0% of the YTD budget of $63.6m, and 37.7% of the annual budget of $94.3m. The YTD ‘under-spend’ is $28.0m. In addition to this expenditure, there are commitments for works in the order of $13.9m.

 

As a comparison for the YTD expenditure, to the end of the third quarter in 2016-2017, a total of $43.9m (excluding loan repayments), was expended being 57.6% of the YTD budget of $76.2m and 40.8% of the annual budget of $107.5m.

 

The key variances are detailed below. Of these, Council anticipates most to be underway or complete at 30 June 2018.

 

General Fund - YTD Actuals $29.3m; YTD Budget $52.0m, YTD underspend $22.7m

 

General Fund has expended $29.3m of the $52.0m YTD budget which equates to 56.4% and is 37.6% of the annual budget of $78.1m. The YTD ‘under-spend’ is $22.7m with main ‘under-spends’ noted below:

 

·    $3.6m Developer Provided Assets - No Developer provided assets have been capitalised at this stage as the relevant information has not been received;

·    $1.7m Flynns Beach - Upgrading of Seawall - multi-year project, requires monitoring, design and construction tender awarded;

·    $1.5m New Works Depot - behind schedule, operational requirements being reviewed;

·    $1.2m Wauchope CBD Pedestrian Facility - Requires monitoring, advertising for the construction tender underway;

·    $1.1m Capital Computer Projects - This is a multi-year project and is currently on target. Skype for Business being rolled out, public Wifi upgrades complete, corporate Wifi being tested, and the Microwave tender approved for commencement;

·    $1.1m Wauchope Pool Facility – Project on target, variance due to timing of payments;

·    $1.0m Bulli Creek Bridge Replacement - Construction planning complete and bridge work under way;

·    $1.0m Hastings River Drive/Newport Island Roundabout - on target for completion late 2018;

·    $1.0m Port Macquarie Aerodrome Terminal Building - Tender for construction to be released to shortlisted contractors April 2018;

·    $1.0m Plant Replacement Program - program is progressing;

·    $0.8m Hastings River Drive & Boundary Street - monitoring required, behind schedule; and

·    $0.8m Stormwater Renewal Program - monitoring required, some of the design works have been awarded, and catchment modelling underway.

 

There is one project ahead of the YTD budget being:

 

·    $0.8m High Traffic Resurfacing - works completed throughout the area, including an increased scope of works. Additional expenditure to be addressed through the existing operational maintenance budget.

 

Waste - YTD Actuals $0.0m; YTD Budget $0.4m, YTD underspend $0.4m

 

The YTD ‘under-spend’ of $0.4m mainly relates to:

 

·    $0.1m Cairncross Upgrade & Expansion - Purchase orders have fully committed this project budget.

·    $0.3m Kingfisher Waste Depot - Behind schedule, construction deferred to 2018/19 pending review of waste disposal technologies.

 

Water - YTD Actuals $3.6m; YTD Budget $5.4m, YTD underspend $1.8m

 

The YTD ‘under-spend’ for Water against the YTD budget totals $1.8m, being 66.2% of the YTD budget, with key ‘under-spends’ noted below:

 

·    $0.7m Sancrox Reservoir Trunk Main to Area 13 - Design & pre-construction  near completion;

·    $0.4m Developer Provided Water Assets - No Developer provided assets have been capitalised at this stage as the relevant information has not been received.

·    $0.3m Renewals and Minor Works - This project is behind target, staff resources impacting delivery of these programs;

·    $0.3m Port dam 33kv Switchgear Upgrade - project deferred, not being delivered this financial year.

 

There are a couple of projects where spending is ‘ahead of schedule’. These are:

 

·    $0.2m Port Dam Bypass 525mm Interconnection - The survey has been completed and materials for the works have been purchased;

·    $0.1m Future Designs Water - projects are on target, additional funds in the order of $0.1m required to complete these in the new financial year.

 

Sewer - YTD Actuals $2.7m; YTD Budget $5.7m, YTD underspend $3.0m

 

The Sewer section has a YTD budget ‘under-spend’ of $3.0m being 46.7% of the YTD budget. The main ‘under-spends’ are:

 

·    $0.7m Developer provided assets - No Developer provided assets have been capitalised at this stage as the relevant information has not been received.

·    $0.7m Port Macquarie Pump Station 71 - design near completion, construction to continue into 2018/19;

·    $0.4m Area 13 Sewerage Treatment Plant EIS Concept Study - behind schedule, alternative power supplies being reviewed;

·    $0.3m Area 14 Reclaimed Water Trunk Main Upgrade - behind schedule, detailed design due April 18, construction to follow;

·    $0.3m Camden Haven Reticulation Augmentation - Design is at completion stage;

·    $0.2m Sewer Minor Extensions - behind target, staff resources impacting the program, together with rainfall events, have restricted progress;

·    $0.1m Dunbogan Sewer Pump Station no.22 Electrical Supply -  behind target, pending approval of design information package, as required by Essential Energy;

·    $0.1m Sewer Treatment Plant Road Resurfacing - project is progressing, variance is due to payment timing.

 

TCorp Ratios

 

Last year the presentation methodology of all ratios was reviewed to ensure that the reported ratio is a projected year end result. This projection is based on approved full year budget wherever possible, or where this is not possible, it is based on an estimated year end position.  The methodology is indicated in the table attached.

 

Operating Performance Ratio

 

The Operating Performance ratio is often considered the most important ratio for Council to meet.  The projected result as at March 2018 includes all approved adjustments to budgets up to and including the March Council meeting.

 

There has been a deterioration in this ratio since the original approved budget and Council is closely monitoring budgets to include any savings in future monthly budget reviews.  The deterioration is primarily due to the inclusion in the budget of $2m for energy efficient street lighting. As these are not council’s assets any expenditure has a negative effect on Council’s operating performance ratio.  It should be noted however, that in future years the decrease in electricity costs for this lighting will have a positive effect on this ratio.  Further, there has been additional spending on the high traffic resurfacing project due to an increase in the scope of works, as previously mentioned above.

 

This ratio may be impacted by year end accruals.

 

Rates and Annual Charges Outstanding Ratio

 

Considerable work has been undertaken over recent years to achieve this ratio, and continues to be undertaken. The current forecast is an estimated 4.61%. It should be noted that with reduced outstanding rates comes reduced income from interest charged on outstanding rates and annual charges which then negatively affects other ratios such as Operating performance and Own source revenue.  The benchmark for this ratio is less than 5% which Council now meets.

 

Building and Infrastructure Renewals Ratio

 

The building and infrastructure renewals ratio is a difficult ratio for Council to meet as the definition of a renewal is “Works to replace existing assets or facilities with assets or facilities of equivalent capacity or performance capability”.  At this early stage the ratio has been left at the ratio calculated for the original budget.

 

Council often increases the capacity of an asset whilst undergoing a renewal but this portion of the cost is not considered a renewal. 

 

The ratio does not consider the need for Council to spend on new infrastructure, and is also adversely impacted by gifted assets due to the increase in depreciation as a consequence of these assets.

 

For a Council to increase its renewal spend to improve this ratio performance may have an impact on the funds available for new assets, such as new footpaths etc.

 

The Office of Local Government has released a “Special Schedule 7 Appendix B - Examples of Renewal and Rehabilitation Costs and Activities” which specifies that costs previously regarded as new assets can be classified as renewals where they relate to the modern engineering equivalent.

 

Infrastructure Backlog

 

This ratio has been estimated based on historical percentages applied to budget spend. Significant reseals were undertaken in 2016/17 and are expected to be continued in this financial year and it is anticipated that this expenditure will address a portion of Council’s infrastructure backlog. 

 

Assets Maintenance Ratio

 

Significant work was done in prior years to calculate the actual amount of “required” maintenance for purposes of calculating this ratio. This figure is currently forecast at 0.93 for this financial year.  At this early stage of the year the ratio has been left at the ratio calculated for the original budget.

 

The Office of Local Government (OLG) definition of required maintenance are those costs identified in the Asset Management Plans (for the reporting period) of routine activities that should be undertaken to sustain the asset in a functional state, ensuring the assets reach the predicted useful life, excluding rehabilitation or renewal. Therefore, if additional road reseals/renewals continue to occur it is expected that the required maintenance may reduce, improving this ratio.

 

Furthermore the OLG has released a “Special Schedule 7 Appendix A - Examples of Maintenance and Operating Activities” which will assist Council in ensuring the correct types of expenditure are included in this ratio.

 

Options

 

Council may adopt the recommendation as proposed or amend as required.

 

Community Engagement & Internal Consultation

 

Not applicable.

 

Planning & Policy Implications

 

Nil.

 

Financial & Economic Implications

 

There are no financial and economic implications in this report. The variances between budget and actual results continue to be monitored.

 

Attachments

 

1View. March 2018 Quarterly Budget Review Statement

2View. Confidential Consultancy Engagements March 2018

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          09.04

 

Subject:     Investments - April 2018

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

RECOMMENDATION

 

That Council note the Investment Report for the month of April 2018.

 

 

Executive Summary

 

·    Total funds invested as at 30 April 2018 equals $264,154,605.

·    Interest for the month of April was $685,941.

·    The year-to-date investment income of $6,619,958 represents 105% of the total annual investment income budget of $6,330,600.

·    Council’s total investment portfolio performance over the last 12 months was 1.35% above the benchmark (3.10% against 1.75%).  Benchmark being the Bank Bill reference rate as at 30 April 2018 as identified on www.bloombergindices.com.

 

Discussion

 

Council has engaged Imperium Markets to provide both an investment management platform and investment advisory service. This decision was based on the need to provide more rigour and transparency around investment choices and to provide a sound framework to support the need for increased financial sustainability into the future.

 

The attached investment report and portfolio provides detailed information on the performance of council’s investment portfolio.

 

Overview

 

Councils (including Port Macquarie-Hastings Council) provide a broad range of services and associated infrastructure to their communities.

 

These services include (but are not limited to) the following:

 

·         Water and Sewer services;

·         Waste services;

·         Port Macquarie Airport;

·         Cemeteries;

·         Roads and Bridges;

·         Various Recreation and Cultural facilities.

 

The Port Macquarie-Hastings area is a high growth centre of the North Coast region and is expected to accommodate a significant proportion of regional growth over the next two decades. The population will grow from 79,114 in 2016 to 102,926 in 2036. As a consequence of this growth, Council must not only provide services to the existing community and maintain existing assets, but Council must also plan for future maintenance and capital expenditure on the infrastructure that will be needed to support the community, business and visitors to the area into the future.

 

Council holds cash reserves as an alternative to (or to supplement) borrowing. As at June 2017, Council held $251 million in cash and reserves. Predominantly, these reserves are all allocated for specific purposes, with 70% of these reserves legally only being able to be used for the purpose for which they were collected (for example for water and sewer). The remaining reserves are also predominantly held for specific purposes (for example, for the development of the Airport, or to fund projects which have already commenced). The balances of these reserves are audited annually and published in Council’s financial statements.

 

An independent analysis was conducted on Council’s financial reserves. The review found:

 

·    The Port Macquarie-Hastings local government area has experienced an unprecedented level of development activity. Whilst this has increased the level of reserves held through developer contributions, councils experiencing a high level of development activity require relatively high levels of reserves in order to adequately cope with the required levels of infrastructure spending.

·    Council’s reserve levels to be broadly appropriate and reasonable in light of Council’s circumstances. In particular... that Council has successfully maintained a prudent buffer to prepare against potential financial risks associated with the predicted high development activity.

 

The full report is available on Council’s website:

 

http://www.pmhc.nsw.gov.au/About-Us/What-Council-Does/Corporate-Planning-Reporting-Budgets/Financial-Reports?BestBetMatch=financial%20reserves|cdbad291-68a4-4d81-8aee-b3733958e5ca|bd0cff62-3134-4e81-9f7e-de4e65feb428|en-AU

 

Current Investments

 

Council is required to undertake investments in accordance with section 625 of the Local Government Act 1993.  This report provides details of Council’s investments, and certifies that all funds that Council has invested as at 30 April 2018, comply with this Act.

 

All investments have been made in accordance with the Act and Regulations, and Council’s Investment Policy.

 

As at 30 April 2018, the investments held by Council totalled $264,154,605 and were attributed to the following funds:

 

General Fund

112,920,973

Waste Fund

14,440,533

Water Fund

87,041,756

Sewer Fund

48,450,085

Sanctuary Springs Fund

34,313

Broadwater

1,266,945

 

264,154,605

 

Whilst the current level of investments remain high, these largely relate to funds which have legal restrictions (for example water and sewer), or for funds held for specific purposes.

 

These funds may be spent in the shorter or longer term depending on the required timing of future works. The totals will fluctuate dependent on the status of individual projects.

 

Options

 

This is an information report.

 

Community Engagement & Internal Consultation

 

Council uses the services of an independent financial advisor, on an ongoing basis with investments. The investments placed this month were term deposits. At least three quotes were obtained from financial institutions in line with Council’s Investment Policy. Council obtains regular updates regarding market activities positions from various institutions.

 

Planning & Policy Implications

 

There are no planning and policy implications.

 

Financial & Economic Implications

 

Benchmark and budget levels have been met on a year to date basis. On an annual basis, if benchmark levels are not reached, then this may result in budget cuts in other areas to fund the shortfall.

 

Council’s total investment portfolio performance for 30 April 2018 is 1.35% above the benchmark (3.10% against 1.75%) and year to-date income is 105% of the total annual budget. 

 

It should be noted that investment income is noted as a gross amount. Section 97(5) of the Local Government Act 1993 indicates that any security deposit held with Council must be repaid with interest accrued. These security deposits will only relate to bonds held for security to make good damage done to works.

 

The overall investment income will be adjusted at financial year end by the total interest refunded on repayment of bonds. As Council constantly receives and refunds bonds, it is difficult to accurately determine the quantum of these refunds.

 

Certification

 

I hereby certify that the investments listed within this report have been made in accordance with Section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

 

Mitchel Woods

Responsible Accounting Officer

 

Attachments

 

1View. Port Macquarie-Hastings Monthly Report - April 2018

2View. Port Macquarie-Hastings Council Portfolio as at 30 04 2018

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          09.05

 

Subject:     Monthly Financial Review for April 2018

Presented by: Corporate Performance, Rebecca Olsen

 

Alignment with Delivery Program

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

RECOMMENDATION

 

That Council adopt the adjustments in the “Financial and Economic Implications” section of the Monthly Financial Review Report for April 2018.

 

Executive Summary

 

This report will detail the monthly budget adjustments to 30 April 2018.

 

The Council adopted budget position as at 1 July 2017 was a shortfall of $586,858. 

The approved budget adjustments since that time have reduced this shortfall position to $64,023. The budget adjustments included in this report will improve the budget position to a surplus of $368,655.

 

Discussion

 

Each month, Council’s budgets are reviewed by Managers and Directors with any required adjustments reported.  The purpose of this report is to provide Council with an up to date view of the current actual financial position in comparison to the original adopted 2017-2018 budget along with the proposed movement of funds to accommodate any changes.

 

Any overspends greater than $50,000 and 2% of the project budget are reviewed and approved by the Executive Group, being their function to oversee operational activities and approve operational actions.

 

Monthly Budget Review Summary

 

Original Budget as at 1 July 2017

Shortfall

($586,858)

Plus adjustments:

 

 

July Review

Balanced

$0

August Review

Surplus

$267,217

September Review

Shortfall

($34,492)

October Review

Balanced

$0

November Review

Surplus

$290,110

December Review

-

-

January Review

Balanced

$0

February Review

Balanced

$0

March Review

Balanced

$0

April Review

Surplus

$432,678

Forecast budget position for 30 June 2018

Surplus

$368,655

April 2018 Adjustments

The following adjustments reflect the budget adjustments included in this report that impact Council’s budget position:

 

Item

Surplus/

Shortfall

Amount

Comment

Interest on Investments – General Fund

Surplus

   $502,800

The forecast revenue for interest on investments for the year has been increased.  This is due primarily to higher levels of cash than initially predicted.

General Rates

Surplus

        $278,029

This is to bring the rating budget in line with the actuals received.  Variances are due to growth.  An additional 500 assessments have been included in the 2018-19 rating budget calculations to cover any growth.

Dunbogan Flood Access Rd Stage 1A EIS Preparation

Shortfall

        ($10,200)

Flood modelling of the proposed upgrade of the road has been requested by the Office of Environment & Heritage as part of the integrated referral under DA 2017-956.1.  This adjustment covers to the cost of the modelling.

Port Macquarie Regional Stadium Scoreboard

Shortfall

        ($14,212)

Council has received a contribution from the Greater Port Macquarie Tourism Association for this project.  This adjustment is to cover Council’s component of the project.

Transfer to Restricted Asset – Interest on S94

Shortfall

        ($70,000)

Any additional interest accrued on S94 contributions has to be transferred to the S94 restricted asset.

General Rates – Extra Charges

Shortfall

 ($93,300)   (

Increased debt recovery action undertaken by Council staff has reduced the amount of extra charges earned on outstanding rates.

Wayne Richards Park Development Stage 3

Shortfall

       ($160,439)

Executive have approved an over-expenditure report for this project.  The over-expenditure is predominantly due to variations in the design scope that were implemented throughout construction, eg. Rock bridging layer under the field.

Total

Surplus

    $432,678

 

 

The following adjustments reflect budget movements as a result of over-expenditure reviews, transfers between accounts, grant funding, transfer from reserves and additional receipts etc. that have no impact on the budget position (for example additional income has an associated expenditure budget):

 

Description

Notes

Funding Source

Amount

Grant Funds

1

Grant

$196,455

Reserve Transfers

2

Reserve

$2,309,002

Contributions

3

Revenue

$10,988

Total

 

 

$2,516,444

1.    Grant funding.

The total increase in project value for 2017-2018 is $196,455.

 

Council project

Grant provider

Amount

Funding

Comments

Section

Beach to Beach Shared path – EIS & Detailed Design Section D9

Roads & Maritime Services

$151,000

Grant

$160,000 also transferred to this project from 41781 RMS Grants – Safety Pgm & Active Transport Program

Transport & Traffic

Beach Maintenance

Department of Industry

$45,455

Grant

This grant was received to assist with the cost of the whale carcass removal.

Parks & Gardens

TOTAL

 

$196,455

 

 

 

 

 

2.       Reserve Transfers

 

Additional reserve funding has been used this month to fund the following projects.

 

Project Name

Reserve

T/f from (reduction) T/f To (increase)

Other Funding

Reserve Amount

Comments

Land/Property Sales

Road Renewal Reserve

Transfer to

Nil

$30,000

Council has sold part of a closed road at Diamond Head.  All proceeds from the sale of roads must be expended on roads maintenance/ upgrade. Accordingly these funds have been transferred to the road renewal reserve.

PM Headquarters Alterations

Major Buildings Reserve

Transfer from

Nil

($100,000)

Council is undertaking office alterations at the PM Headquarters building.  This adjustment is to cover the expenditure expected this financial year.

Domestic Waste Annual Charges

Waste Management

Transfer to

Nil

$295,316

This adjustment is to align the budget with the actual annual charges received for waste management.  The variation is due to growth in assessments.  From 2018/19 an additional 500 assessments has been included in the original budget to cover growth.

Interest on Investments – Waste Management

Waste Management

Transfer to

Nil

$79,100

This is to reflect the revised expected interest on investments for the waste fund for this financial year.

Sewerage Services – Annual Charges

Sewerage Services

Transfer to

Nil

$598,279

This adjustment is to align the budget with the actual annual charges received for the sewerage fund.  The variation is due to growth in assessments.  From 2018/19 an additional 500 assessments has been included in the original budget to cover growth.

Interest on Investments – Sewerage Services

Sewerage Services

Transfer to

Nil

$253,500

This is to reflect the revised expected interest on investments for the sewerage fund for this financial year.

Water Supply – Annual Charges

Water Supply

Transfer to

Nil

$454,507

This adjustment is to align the budget with the actual annual charges received for the water fund.  The variation is due to growth in assessments.  From 2018/19 an additional 500 assessments has been included in the original budget to cover growth.

Interest on Investments – Water Supply

Water Supply

Transfer to

Nil

$698,300

This is to reflect the revised expected interest on investments for the sewerage fund for this financial year.

Net Transfer from reserves

 

$2,309,002

 

 

3.    Contributions Received

 

On occasion Council receives contributions from the public towards capital works.  The following contribution has been received:

 

Project Name – Funds transferred to

Received from

Amount

Comments

Long Flat Sport & Recreation Ground- Playground Replacement

Long Flat Pre-School

$1,100

This is an additional contribution above what was reported to Council in February.

Port Macquarie Regional Stadium Scoreboard

Greater Port Macquarie Tourism Association

$9,888

Council has contributed $14,212 to this project from revenue funds

Total

 

$10,988

 

 

 

Options

 

Council may adopt the recommendation as proposed or amend as required.

 

Planning & Policy Implications

 

There are no planning and policy implications.

 

Financial & Economic Implications

 

Attached to the report for information is each individual budget adjustment by Division and Section. The budget movements within this report improve the current budget position to a surplus of $368,655.

 

Responsible Accounting Officer Statement

 

The approved original budget result for 2017-2018 was a surplus of $586,858.  The budget adjustments in this report improve the current budget position to a surplus of $368,655.  The surplus position is considered a satisfactory result for the year.

 

 

Attachments

1View. April 2018 Budget Review

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          09.06

 

Subject:     Mid North Coast Regional Equestrian Centre

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

2.3.2 Provide a range of inclusive sporting and recreational opportunities and facilities to encourage a healthy and active lifestyle.

 

 

 

RECOMMENDATION

 

That Council:

 

1.         Note the request from the Camden Haven Pastoral Agricultural Horticultural & Industrial Society for a financial contribution in support of their Regional Sports Infrastructure Fund application for construction of The Mid North Coast Regional Equestrian Centre.

2.         Provide support of $25,000 to the Camden Haven Pastoral Agricultural Horticultural & Industrial Society should their grant application under the Regional Sports Infrastructure Fund be successful.

 

Executive Summary

 

Camden Haven Pastoral Agricultural Horticultural & Industrial Society (also known as the Camden Haven PAH&I Society) is making an application to the NSW Government’s Regional Sports Infrastructure Fund to construct the Mid North Coast Equestrian Centre at Kendall Showground.

 

The Camden Haven PAH&I Society are seeking financial support of $25,000 from Council in support of their grant application as a co-contribution.

 

Guidelines for the Regional Sports Infrastructure Fund require a co-contribution. It is therefore proposed that Council provide funding of $25,000 as a contribution towards the project should the grant application be successful.

 

Discussion

 

The indoor equestrian centre is proposed to provide state-of-the-art undercover riding and stable facilities for the show, regular local events, in addition to regional and state fixtures for multiple groups. The Camden Haven PAH&I Society plans to build an indoor equestrian centre, horse stables and covered warm-up area on their existing land in Batar Creek Road, Kendall. The facilities will be used by the Camden Haven Show, Camden Haven and Port Macquarie Pony Clubs, adult riding groups and Kendall Riding for the Disabled.

 

C2Hills Consultancy are preparing the grant application on behalf of the Camden Haven PAH&I Society. A report and concept plans containing further details of the project is attached for information.

 

Options

 

Council could choose not to provide financial support, or to provide a different level of support.

 

Community Engagement & Internal Consultation

 

Not applicable.

 

Planning & Policy Implications

 

There are no planning and policy implications in relation to this report.

 

Financial & Economic Implications

 

The project has an estimated cost of just over $5.5M.

 

Should Council resolve to provide funding of $25,000, this contribution can be funded from General Revenue. The Monthly Financial Review for April 2018 is a separate report in this agenda and demonstrates that Council is now in a forecasted surplus position.

 

It should be noted that the Society has also requested a waiver of development application and associated fees.

 

This has been reviewed by the Acting Director Development and Environment in accordance with the ‘Providing Funding and Support to the Community Policy’. It has been determined that the proposal represents significant community and public benefit and therefore the development application and admin fees have been waived. There has also been a significant reduction in associated application fees (construction certificate, plumbing and drainage). The total value of waivers and discounts is approximately $11,000.

 

Attachments

 

1View. MNC Regional Equestrian Centre - C2Hills Consultancy

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          09.07

 

Subject:     2017-2018 Operational Plan - Quarterly Progress Report as at 31 March 2018

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.1.4 Provide easy to understand and accessible community reporting.

 

 

 

RECOMMENDATION

 

That Council note the 2017-2018 Operational Plan - Quarterly Progress Report as at 31 March 2018.

 

Executive Summary

 

The 2017-2018 Operational Plan is a sub-plan of the adopted 2017-2021 Delivery Program.  The Delivery Program is designed as the single point of reference for all key activities to be undertaken during a term of Council. The Operational Plan spells out the detail of the individual actions, projects and activities Council will undertake in the financial year to meet the commitments made in the Delivery Program.

 

Progress reports to Council and the community provide a central point of information on the progress on delivering the actions set out in the 2017-2018 Operational Plan.  This quarterly progress report outlines what Council is delivering against each action, activity or project as well as performance measures in the adopted plan and seeks to provide concise and accurate information in relation to the progress made.

 

The overview section of the report provides a statistical snapshot of Operational Plan performance measurement data, with analysis of achievements and actions that are behind target detailed in each of the community themes.

 

The attachment provides the full 2017-2018 Operational Plan Progress Report, which includes a comprehensive listing of each individual action, performance measure, target and commentary on progress.

 

Meeting the targets and performance measures in the annual Operational Plan contributes to the overall achievement of the objectives outlined in the 2017-2021 four year Delivery Program. The legislated requirement to report against the Delivery Program occurs on a six-monthly basis. That report is next scheduled to be tabled at the Ordinary Meeting of Council in September 2018.  This is the second six monthly report on the adopted 2017-2021 Delivery Program. 

 

Capital works projects are incorporated into the body of the Operational Plan and as such are reported on as individual actions with performance measured against the adopted project plan.  A number of projects may have design and construction elements and therefore can span across multiple years, these projects are identified as multi-year projects.

Discussion

 

(a)   Overview

 

2017-2018 Operational Plan - Quarterly Progress Report as at 31 March 2018

 

The 2017-2018 Operational Plan contains 252 actions with the total number of performance measures being 320.  As at 31 March 2018, 88% are on target for delivery and 38 are reported as behind, representing 12% overall. The table below provides a summary of the total number of performance measures and the status by Community Theme.

 

2017-2018 Operational Plan summary of performance measures by theme

Community Theme

Total

On target

Achieved

Behind 

Overall delivery

Leadership and Governance

80

65

12

3

96%

Your Community

69

57

5

7

90%

Your Business and Industry

24

21

2

1

96%

Natural and Built Environment

147

102

18

27

82%

Total

320

245

37

38

88%

 

The table below is comparative data of historical Operational Plan performance and provides information outlining year on year progress against the current 2017-2018 Operational Plan.

 

Comparative review of Operational Plan Performance Measures

Total

On target /achieved

Behind

Overall delivery

 (%)

15/16

16/17

17/18

15/16

16/17

17/18

15/16

16/17

17/18

15/16

16/17

17/18

1Q - July - Sept

468

320

318

410

281

301

58

39

17

87%

88%

95%

2Q - Oct - Dec

468

320

 320

391

297

 293

77

23

 27

84%

93%

 92%

3Q - Jan - Mar

468

320

320

381

280

282

87

40

38

81%

88%

88%

4Q - Apr - Jun

468

320

 

384

294

 

84

26

 

82%

92%

 

Total

468

320

 

384

294

 

84

26

 

82%

92%

 

 

(b)   Detailed Analysis by Community Theme and Service

 

Included below is a summary of highlights and information of those measures reported as behind according to each Community Theme and service within the Operational Plan.

 

Community Theme: Leadership and Governance

2017-18

Total

On target

Achieved

Behind

Overall

1Q - July – Sept 2017

80

75

2

3

96%

2Q - Oct – Dec 2017

80

70

7

3

96%

3Q - Jan – Mar 2018

80

65

12

3

96%

 

SUMMARY OF HIGHLIGHTS BY SERVICE

Digital Technology

·    Renewal of Council’s technology infrastructure to provide secure and responsive information communication technology is ongoing. Skype for Business training commenced

·    Aerial photography for urban areas and the whole of local government area for use in the Geographical Information System has been completed

Community Place and Customer Interactions

·    Over 79,300 calls received through the customer call centre with 75% of calls answered within the set service standard (target 75%).

·    93% of initial customer interactions were dealt with at the first point of contact

·    Over 79,800 counter enquires were processed and over 22,200 e-mails were received

·    Community members were involved in a variety of community engagement activities that has involved; face-to-face or on-line engagement. Projects have included, the Community Plan for Bonny Hills, a Community Inclusion Plan, Flynns Beach Master Planning and Hastings Regional Sporting fields

·    Registered users on the "Have your Say" online portal as at 31 March 2018 was 3,400. An increase from 3,127 users as at 30 June 2017.

Communications

·    Over 780 Media releases, statements, alerts and announcements were issued during July 2017 – March 2018

·    Over 680,000 visits were recorded to the corporate website for the July 2017 to March 2018 period

·    Facebook likes increased from 6,475 (June 2017) to 7,661 and Twitter follower increased from 871 (June 2017) to 968 as at 31 March 2018 extending Council’s reach using digital channels

·    A range of communication tools were used to keep the community up to date with council activities including use of consistent media channels such as social media, newspaper advertising and Weekly Mayoral messages

 

Governance

·    Two Ordinary Council Meetings have been held off-site as part of the Take the Council to the Community Program. The October 2017 Council Meeting was held in Laurieton, and the second off-site meeting was held in March 2018 in Wauchope

·    The biannual Public Interest Disclosures Report was submitted in February 2018 in line with required timeframes

·    Implementation of Procurement Strategy action items are progressing

·    Ongoing conversation were held with other levels of government included meetings with State and Federal members and participation in Mid North Coast Regional Organisations of Councils (MIDROC) 

 

Financial Services

·    Investment reports tabled in accordance with required timelines

·    Financial reports tabled in accordance with required timelines

·    The draft 2018-2019 Operational Plan budget was placed on public exhibition in March 2018

 

Commercial Business Units - Glasshouse, Airport, and Property and Leasing

·    A number of performing arts and visual arts events were presented at the Glasshouse for the July 2017 to March 2018 period, some of which included Antidote - Live satellite event, The Merchant of Venice - Bell Shakespeare, The Sydney Comedy Festival Showcase and Boys in the Band.

·    157 commercial leases and 71 community leases are current and operating

·    The review of the Glasshouse Strategic Plan has commence in line with the Cultural Steering Group

 Asset Management

·      The Property Investment Policy was adopted at the Ordinary Council Meeting held in December 2017

·      Asset revaluation of buildings and other structures is ongoing and on target.

 

Human Resource Management

·    Implementation of Workforce Management Strategy actions are ongoing

·    An Employee Engagement survey was undertaken in February 2018 with results circulated to teams for discussion and action

 

Integrated Planning and Reporting

·    The six monthly Delivery Program Progress Report outlining achievements from July to December 2017 was presented and adopted at the March 2018 Ordinary Council Meeting in line with required timeframes

·    The Draft Operational Plan was placed on public exhibition in March 2018 with Community Engagement pop-up sessions held in Wauchope, Laurieton, Lake Cathie and Port Macquarie

 

Business Improvement

·    Outcomes of the Service Review Project – Phase 3 was presented to Councillors in February 2018

·    Quarterly reporting to the Executive team has been provided in-line with required timeframes

 

Operational Plan actions reported as behind

 

Operational Plan Activity
2017 - 2018

Lead
Responsibility

Success Measures

Target

YTD Actual

Comment on Progress

1.3.3.5 Align corporate Risk Management Framework to ISO 3100 standards

Governance and Procurement

Complete Risk Management Framework alignment in line with project milestones

100%

50%

Behind schedule. Currently planning again and re-base lining initiative. Executive Brief provided update of project. Project Steering Group meeting held March 2018.

1.3.4.5 CW 17/18 Works Depot relocation – preconstruction/design (multi-year project)

Assets and Property Investment

Deliver project according to approved project plan (Works Depot relocation)

100%

75%

Behind schedule. Project brief and operational requirements currently under review.

1.5.3.1 Increase operating revenue at the airport, the Glasshouse and the Environmental Laboratory

Commercial Business Units

Increase operating revenue by 3% per annum per business unit

3%

-3%

Behind target. Revenue impacted by 1. Airport - reduced passenger numbers associated with Qantas Link reduced schedule; 2. Crematorium - increasing external competition for cremation services; and 3. Timing of invoicing between financial reporting periods.

 

Community Theme: Your Community

2017-18

Total

On target

Achieved

Behind

Overall

1Q - July – Sept 2017

69

68

0

1

99%

2Q - Oct – Dec 2017

69

61

4

4

94%

3Q - Jan – Mar 2018

69

57

5

7

90%

 

SUMMARY OF HIGHLIGHTS BY SERVICE

Commercial Business Units – Environmental Laboratory

·    Sampling, analysis and reporting of operational and regulatory requests at the Laboratory were completed within the set service standards

·    National Association of Testing Authority corporate accreditation maintained

 

Sports and Recreation

·    Lifeguard Services provided at Town, Flynns, Lighthouse, Lake Cathie, Rainbow and North Haven beaches including additional coverage at Lake Cathie during the Easter long weekend in March 2018

·    The lifeguard education program was delivered to a further 205 students in the third quarter. Over 3,800 students have participated in the program with over 54 presentations delivered

·    Implementation of the identified actions from the Recreation Action Plan is ongoing.  Actions to date have included;

-     installation of Oxley Oval sports field lighting with temporary power completed

-     installation of sports field lighting at Wauchope Lank Bain Sports complex completed

-     Lake Cathie Foreshore Master Plan adopted

-     Port Macquarie Coastal Walk Master Plan adopted

-     Flynns Beach Master Plan community engagement undertaken in March 2018

-     Port Macquarie Pool has the community survey complete

-     Camden Haven Recreational Boating improvements has detailed designs commenced

-     Rocks Ferry Reserve pontoon installation completed

·    Regional master planning for recreational facilities included the Lake Cathie Foreshore Master Plan adoption in early 2018 and Flynns Beach Master Plan community engagement undertaken

·    A concept plan was developed and community engagement undertaken for the Leash Free Dog facility in Port Macquarie. However, the concept plan was deferred to allow for consideration of traffic impacts and other site locations

·    Further project planning for PMQ swimming pool is ongoing to determine site requirements for the new facility to meet future community demands

·    The Playground equipment replacement program is underway and included;

-     Laura Place, Laurieton Oval, Long Flat, Lasiandra and Foreshore Reserve playground upgrades commenced

-     River Street, Sancrox and Pioneer Park starting May/June 2018

·    The Recreational walkway replacement program is underway and included;

-     pathway at Binbilla Reserve walkway in Bonny Hills complete

-     Flagstaff pedestrian bridge structural investigations complete with scope of works confirmed

·    The Port Macquarie Coastal Walk Master Plan was adopted with detailed designs of priority being developed

·    The Hastings Regional Sporting Facility had community engagement undertaken in March 2018 with preconstruction activities progressing

·    Mrs Yorks Garden Woodland Walk works ongoing

1.             

Compliance

·    309 pool inspections have been undertaken from July 2017 to March 2018

·    792 risk based audit inspections relating to on-site sewage have been undertaken from July 2017 to March 2018

·    204 inspections relating to development approvals and building, environmental, public health and on-site sewage standards have been undertaken from July 2017 to March 2018

·    36 fire safety inspections have been undertaken from July 2017 to March 2018

·    Over 1,200 offences have been recorded by Council Rangers in relation to parking, beach patrols, illegal signage and sale of goods on roads

Community Place

·    Meetings held with local Police to support the Hastings Liqueur accord

·    Delivering the Graffiti Blasters Program is ongoing with approx 1,800 tags removed by the graffiti blasters team for the July 2017 to March 2018 period

·    Support provided to the Youth Advisory Committee in coordinating events

·    Implementation of identified actions from the Aboriginal Awareness and Understanding Strategy is ongoing. Actions to date have included;

-     discussions on Bicentenary projects

-     Flynns Beach Master Plan and the Inclusion Plan

-     Aboriginal Cultural Awareness training program for staff

-     Community Cultural Protocols

-     Artwalk - Burraydjarr Youth Group and Birpai Local Aboriginal Land Council Creative Art installation

·    Round 2 of the Community Grants Program closed February 2018.  A report to Council with recommendations is planned for May 2018

·    Implementation of the Disability Inclusion Action Plan is ongoing. Actions to date have included;

-     Lake Cathie Aqua Crescent footpath works commenced

-     Concept plans for Horton St South Pedestrian plans created

-     McInherney Park footpath works linking new SailAbility pontoon to picnic pavilion

·    Review of the Cultural Plan is underway and ongoing

·    Library membership up from 32,167 (July 2017) to 33,828 (March 2017)

·    A number community activities have been held across the region including;

-     Waves and Melodies at Town Beach

-     Rainbow Rhythms at Bonny Hills

-     Maker Market at Port Library

Further events planned for the last quarter are Youth Week, Seniors Week. Artwalk and the Heritage Festival

·    Delivering the Volunteer Program is ongoing. Actions to date have included;

-     projects for the community college work at Wayne Richards Park

-     developing a partnership with NSW Corrections to deliver projects across the region

 

2.       Operational Plan actions reported as behind

 

Operational Plan Activity 2017 - 18

Lead Responsibility

Success Measures

Target

YTD Actual

Comment on Progress

2.3.2.2 CW 17/18 Deliver sporting facility renewal and upgrades program across the LGA (including Various Sporting Fields - Automated Lighting System)

Recreation and Buildings

Deliver renewal and upgrades as per schedule and reported according to seasonal sports

100%

50%

Behind target. This project forms part of Councils Stronger Country Communities Funding application. Confirmation has been received regarding PMHC success for two major sports projects. Internal meetings arranged to coordinate delivery of projects for Regional Stadium field 3 with lighting, and installation of new lighting to the 2nd multipurpose field (hockey) at Wayne Richards Park, in addition to the automated lighting system installations.

2.3.2.4 Commence regional master planning for recreational facilities

Recreation and Buildings

Develop a Concept Plan for the Leash Free Dog facility to be developed at the Boom Reserve Port Macquarie

100%

80%

Behind target. Concept Plan developed and community engagement process undertaken. Council resolved to defer adoption of the Concept Plan to allow for traffic impacts and alternative sites to be considered.

2.3.2.4 Commence regional master planning for recreational facilities

Recreation and Buildings

Develop a strategic concept plan for Port Macquarie public swimming pool including the site selection process

100%

70%

Behind target. Further project planning is ongoing with a focus on determining site requirements for the new facility in order to meet future community demands.

2.3.2.6 CW 17/18 Undertake Hastings River recreational boating improvements

Recreation and Buildings

Deliver project according to approved project plan

100%

70%

Behind schedule. Acquisition negotiations with the landholder are continuing.

2.3.3.07 Innes Peninsula (Brierley Hill) — design and develop new local park

Recreation and Buildings

Deliver project according to approved project plan

100%

0%

Behind schedule. This project will not commence until 2018-19 due to re-prioritisation of works programme items.

 

 

Community Theme: Your Business and Industry

2017-18

Total

On target

Achieved

Behind

Overall

1Q - July – Sept 2017

24

24

0

0

99%

2Q - Oct – Dec 2017

24

22

1

1

94%

3Q - Jan – Mar 2018

24

21

2

1

96%

 

SUMMARY OF HIGHLIGHTS BY SERVICE

Economic Development

·    Implementation of the Economic Development Strategy is ongoing. Actions to date have included;

-     finalising the draft Urban Growth Management Strategy following exhibition

-     engagement of consultant for the Health and Education Precinct planning

-     final stage of the trial of CBD Wi-Fi

-     opening of The Hub "pop up" co-working space

-     work with the Cultural Steering Group to update the Cultural Plan

-     progress the local Skills Gap Analysis

-     ongoing implementation of the Destination Management Plan

-     ongoing implementation of the Major Events Strategic Action Plan

·    Implementation of actions within the Major Events Strategic action plan are underway

·    Implementation of actions within the Destination Management Plan is ongoing.  Actions to date have included;

-     development and implementation of a Easter Couples Campaign to drive visitation for the Easter long weekend

-     development of a School Holiday Campaign targeted at families and driving visitation for the Autumn School Holidays

·    During the third quarter, visits to the destination website increased by 29% (year on year) representing an increase from 111,812 to 144,714 user sessions

·    The Investment Prospectus was reviewed and updated in March 2018 for the Franchise and Business Opportunities Expo

·    Meetings attended with the Business Hub to support local business networks

·    Implementation of actions from the Digital Strategy is ongoing. Actions to date have included;

-     the Town Green Wi-Fi trial concluded on March 2018 with data currently being analysed with the view to meeting reporting commitments in May 2018.

 

Port Macquarie Airport

·    Port Macquarie Airport Terminal upgrade has detailed design progressing with tender for construction of the terminal building anticipated for release in April 2018

 

Operational Plan actions reported as behind

 

Operational Plan Activity 2017 - 18

Lead

Responsibility

Success Measures

Target

YTD Actual

Comment on Progress

3.1.2.1

Prepare Local Environmental Plan (LEP) and Development Control Plan (DCP) amendments in relation to a business park near Port Macquarie Airport

Strategic Landuse Planning

Report to Council regarding adoption of LEP and DCP amendments  by 31 Dec 2017

100%

60%

Behind schedule. Draft Council report completed pending biodiversity certification for Council Airport lands.

 

Community Theme: Natural and Built Environment

2017-18

Total

On target

Achieved

Behind

Overall

1Q - July – Sept 2017

145

128

4

13

91%

2Q - Oct – Dec 2017

147

116

13

18

88%

3Q - Jan – Mar 2018

147

102

18

27

82%

 

SUMMARY OF HIGHLIGHTS BY SERVICE

Water Supply

·    Design and preconstruction works for the Trunk Main at Sancrox Reservoir is nearing completion

·    Installation of new water supply services to residential and business properties to cater for new development is ongoing

·    Survey completed for Port Dam Bypass interconnections and bypass pump with works expected to commence in May 2018

·    Designs are nearing completion for Beechwood Rosewood Reservoir

·    Operating the water supply network to ensure public health and safety is on target

·    Operating and maintaining water treatment plants in accordance with adopted maintenance programs and scheme requirements is on target

·    Maintaining and operating storage dams has been undertaken in accordance with Australian National Committee On Large Dam guidelines

Sewerage

·    Designs nearing completion for the Port Macquarie Sewer Pump Station 71

·    The upgrade of the Port Macquarie Reclaimed Water Treatment Plant – Aeration Tank refurbishment commenced in March 2018

·    Design and construction of a ultra-violet system for Bonny Hills Sewer Treatment Plan is due for completion in April 2018

·    Dunbogan Sewerage Treatment Plant sewer rising main extensions have designs complete with preconstruction documentation underway

·    Programmed replacement and maintenance of sewerage assets including, sewer pumps, electrical switchboards, membrane replacement, odour control installations, minor extensions and pipelines are ongoing

·    Operating and maintaining sewerage treatment plants in accordance with environmental licences, adopted maintenance programs and safety requirements is on target

 

Stormwater and Drainage

·    Designs are underway and ongoing for stormwater drainage at Lake and Jindalee Road Port Macquarie

·    Designs are underway and ongoing for stormwater drainage at Gordon and Owen Street Port Macquarie with concept designs complete

·    Stormwater remediation works at Skyline Place, Bonny Hills is ongoing with plans currently under review

·    Piped drainage – Stage 1 works at Batar Creek Road and Laurel Street Kendall has construction underway with completion planned for April 2018

·    Stormwater detention facility at Black Swan Terrace has detailed designs prepared and currently under review 

·    Stormwater maintenance and repairs program is underway with relining of stormwater pipeline at Hollingworth and Waugh St included in the program

·    Settlement Shores – Stage 1 dredging has tender assessment report presented to the Ordinary Council Meeting in April 2018

·    Identified actions from the Broadwater Canal Maintenance Plan are due to be undertaken in May 2018

 

Roads, Bridges and Transports

·    Preconstruction and designs for the North South Link Road is ongoing

·    Footpath construction projects have included;

-     Sherwood Road Port Macquarie

-     Park Street Port Macquarie

-     Belbowrie Street Port Macquarie

-     Bain Street Wauchope

·    Bulli Creek Bridge replacement on Comboyne Road has construction planned for April 2018

·    Construction of improved pedestrian amenity for Wauchope Main Street – Stage 1 – has preparation for construction tender advertisement underway by public works 

·    Preconstruction works for the duplication of Greenmeadows Drive south to Matthew Flinders Drive has designs complete.  Council pursuing grant funding opportunities for construction of this project

·    Beechwood Road (segments 20,40 and 50) preconstruction upgrades had the designs ongoing

·    Continuation of detailed design of dual lanes on Lake Road are ongoing. Tender for designs of Jindalee/Fernhill Road intersection awarded. Separate engagement undertaken for the concept design and approval of remaining section between Ocean Drive and Central Road

·    Lake Road upgrade to widen the westbound carriageway between Toorak Court and Oxley Highway has construction underway with service relocation and pavement widening complete

·    Hastings River Drive – Newport Island Road roundabout has construction commenced in February 2018

·    Upgrades to Ocean Drive from Mountain View Rd to Fairwinds Ave complete

·    Pedestrian amenity improvements – Kew to Laurieton along Ocean Drive and Bold Street has preconstruction complete

·    Structural repairs for Kindee Bridge has Stage 1 complete.  Currently determining appropriate methodologies and approach to completing Stage 2 due to the complex nature of the project

·    Albert Street single lane timber bridge replacement has construction commenced in January 2018

·    O’Neills Bridge replacement - Batar Creek Road, has works underway

·    Pedestrian crossing at Bold Street Laurieton has project designs progressing following confirmation of scope and extent of works during March 2018

·    Kew Main Street works have the scope of works confirmed February 2018 and now has preconstruction planning underway

·    The annual unsealed road maintenance program, sealed road maintenance program and bridges and culverts maintenance program are all ongoing and on target

·    Delivering the Road Safety Action Plan which includes undertaking road safety education programs. Actions to date have included;

-     Promotion of the Safe Use of Off Road Shared Paths

-     Driver Distraction Education Project

·    The report on the Area Wide Traffic Study is currently in draft with a Councillor briefing session to take place in April 2018 and will be followed by public exhibition

·    Road rehabilitation completed in the following areas;

Glen Haven Dr, Lakewood

Ocean Dr, Lakewood

Captain Cook Bicentennial, Laurieton

Diamond Head Rd, Dunbogan

Pembrooke Rd, Pembrooke

Beechwood Rd, Beechwood

Blackbutt Rd, Port Macquarie

Hill St (Lake Rd to Lord St), Port Macquarie

Rollands Plains Rd, Rollands Plains

Houston Mitchell Dr, Lake Innes

Wauchope local roads included; King Creek Rd, Sarahs Cres, Stoney Creek Rd, Redbank Rd, Beechwood Rd (Oxley Hwy), Nelson St, Parker St, Campbell St, Waugh St, Young St, Mackay St, Johnstone St, Cowdery St, Graham St and Webb St

·    Reseal Programme completed in the following areas;

West Haven/Lakewood, Asphalt Rejuvenation

Rocks Ferry Area, Wauchope, Bitumen Reseal

Riverbreeze Area, Wauchope, Asphalt Rejuvenation

Redbank Rd, Wauchope, Bitumen Reseal

Stoney Creek Rd, Wauchope, Bitumen Reseal

Old King Creek, Wauchope, Bitumen Reseal

Sarah's Crescent Area Wauchope, Bitumen Reseal.

Strategic Land Use Planning

·    Project plan completed in regards to facilitating development in the Major Innes Road/Charles Sturt University Precinct, including the Port Macquarie Hospital Precinct

·    Public exhibition of the Urban Growth Management Strategy is complete with 120 submissions received.  A report is due to be presented to the Ordinary Council Meeting in May 2018

·    Review of the Port Macquarie-Hastings Local Environmental Plan 2011 is ongoing

·    Review of the Port Macquarie-Hastings Development Control Plan 2013 is ongoing

·    LEP and DCP amendments for the proposed Yippin Creek urban release area to the west of Wauchope has a detailed project plan complete.  This will also be considered as part of the Council report on the Urban Growth Management Strategy due in May 2018

·    Draft Koala Plan of Management placed on public exhibition in April 2018

 

Natural Resource Management

·    Maintenance programs for bushfire mitigation works on Council land is ongoing in accordance with the Bushfire Risk Management Plan. Hazard reduction burns to be undertaken as weather conditions permit

·    Over 700ha of land have been treated for invasive weeds and over 999kms of weed dispersal routes treated as part of the Weed Management Program 

·    Feral animal control has been undertaken on Council-controlled land at Kingfisher Tip, Henry Kendall, North Shore, Christmas Bells Plains, North Haven and Port Water catchment supply area

·    Ongoing education provided to residents, industry and community groups on Council’s tree management requirements within the Port Macquarie-Hastings 2013 tree management development control plan

·    Over 1,340 customer requests relating to tree matters have been handled during July 2017 to March 2018, including those relating to public, private matters and illegal tree works

·    Pruning or removal of high-risk trees as part of tree maintenance works has included: 70 tree related tasks completed. (Priority 1 = 48 and Priority 2 = 22)

·    Delivering bushfire preparedness and planning programs to the community is ongoing

·    The draft Biodiversity Strategy was placed on public exhibition after being adopted at the Ordinary Council Meeting in December 2017. A review of submissions is currently underway. A report to Council is planned for May/June 2018

 

Asset and Property Investment

·    Condition assessment of Stormwater assets has the first phase completed with the remainder of condition assessments underway

·    Four potential sites were identified as suitable for future mid-scale solar projects and included in the Long Term Energy Strategy that was adopted at the Ordinary Council Meeting in October 2017

·    Feasibility assessments complete for the bulk street lighting upgrade to LED. The recommendation to proceed was adopted at the August 2017 Ordinary Council Meeting

Building Maintenance

·    Installation of a solar energy system at the Council Office and Library in Laurieton is programmed for April 2018

·    LED lighting upgrades for the Port Macquarie-Hastings Council office building is on target with final installs to be completed May 2018

Development Assessment

·    Over 1,320 Development Applications, s96 Modifications, Construction Certificates and Complying Development Certificates were determined within agreed processing times for the July 2017 to March 2018 period

 

Operational Plan actions behind

 

Operational Plan Activity 2017 - 18

Lead Responsibility

Success Measures

Target

YTD Actual

Comment on Progress

4.1.1.03 CW 17/18 Southern Arm trunk main - rolling  program to construct southern arm trunk main along Houston Mitchell Drive (multi- year project)

Water and Sewer

Deliver project according to approved project plan

100%

20%

Behind target. Project delayed due to potential changes in location of pipeline. When clarified, project can continue to detailed design phase.

4.1.1.05 Ocean Drive Marbuck bypass - connection to Camden Haven trunk main (multi-year project)

Water and Sewer

Deliver project according to approved project plan

100%

20%

Behind target. Staff resourcing impacting delivery of this project. This project will continue in FY18-19 for construction.

4.1.1.10 CW 17/18 Granite Street No.2 25ML Reservoir - Demolition of existing and  construction of new reservoir

Water and Sewer

Deliver project according to approved project plan

100%

30%

Behind target. Project on hold as Operational trial of rezoning Granite St supply area to O'Briens Rd Reservoir undertaken Dec 2017 to confirm water supply security during demolition/construction phase was not successful. Further operational planning to be undertaken 2018-19. Concept design, specification, REF and geotech complete. Project charter completed for design and construction contract. 2018-19 construction funding to be reallocated to financial year 2020-21.

4.1.1.11 CW 17/18 Koree Island HV incoming electrical upgrade (33KV)

Water and Sewer

Deliver project according to approved project plan

100%

10%

Behind target. Original budget of $150K now reduce to $27K as original design by NJ constructions rejected by Essential Energy. Private consultant - Leigh Morley - engaged to complete new design and seek Essential Energy approval. Project cannot commence until designs approved. New budget line item included in 2018-19.

4.1.1.13 CW 17/18 Reclaimed Water - Area 14 Reclaimed trunk main - Construction of DN250mm outlet

Water and Sewer (Infrastructure Delivery)

Deliver project according to approved project plan

100%

80%

Behind schedule Detailed design currently underway and due for completion late April 2018. Construction to follow detailed design completion and continue into 2018-19FY.

4.1.1.14 CW 17/18 Reclaimed Water - Thrumster reclaimed reservoir including land  acquisition  - design/ construction

Water and Sewer

Deliver project according to approved project plan

100%

20%

Behind target. Land acquisition currently being finalised. Specification and Indicative Drawings from Granite St Reservoir project to be used. Project charter for site layout, review of environmental factors and design and construction contract underway (approx 85% of budget remaining).

4.1.2.1 CW 17/18 Conduct water asset replacement and renewal programs for live water mains, water meters, renewals and minor works, pumps, switchboards and flow meters

Water and Sewer

Deliver programs according to approved schedule

100%

80%

Behind target. Staff resources impacting the delivery of these programs. Delivery programs affected include live water mains and renewals (12% budget remaining) and Minor works (64% budget remaining).

4.1.3.07 Thrumster (Area 13) Sewerage Treatment Plant - environmental  impact and concept study

Water and Sewer

Deliver project according to approved project plan

100%

50%

Behind schedule. Concept proposal currently being reviewed for alternative power supplies.

4.1.3.12 CW 17/18 Conduct sewer assets replacement and maintenance program for odour control installations, minor extensions and pumps, pipelines

Water and Sewer

Deliver sewer assets replace-ment and mainten-ance program

100%

80%

Behind target. Staff resources impacting the delivery of these programs. Operations of sewerage schemes prioritised, coupled with a number of heavy rainfall events have restricted any progress with this program. Odour Control (41% of budget remaining), Minor Extensions (100% Budget remaining), Sewer Rehabilitation (1% of budget remaining).

4.1.3.14 CW 17/18 DNSPS22 Electrical Supply Upgrade

Water and Sewer

Deliver project according to approved project plan

100%

50%

Behind target. Currently having design information package (DIP) renewed as required by Essential Energy. Project can commence once final approval of DIP complete. Easement issues resolved. Project may continue in 2018-19 depending on commencement date.

4.1.4.5 CW 17/18 Conduct sewer assets replacement  and maintenance program for odour control installations, minor extensions and pipelines

Water and Sewer

Deliver project according to approved project plan

100%

80%

Behind target. Staff resources impacting the delivery of these programs. Operations of sewerage schemes prioritised, coupled with a number of heavy rainfall events have restricted any progress with this program. Odour Control (41% of budget remaining), Minor Extensions (100% Budget remaining), Sewer Rehabilitation (1% of budget remaining).

4.1.5.03 Continue stormwater remediation - flood remediation Blackbutt Creek, Wauchope

Transport and Stormwater Network

Deliver project according to approved project plan

100%

60%

Behind schedule. Project continued from 2014-15 FY. Detailed design completed. Property acquisition matters have significantly delayed works commencement, however acquisition is being finalised at present. Project works to be programmed following finalisation of acquisition.

4.1.6.1 (a) CW 17/18 Andrews Park, Wauchope - Reconstruct existing drainage line

Transport and Stormwater Network

Deliver program according to approved schedule

100%

30%

Behind schedule: The contractor engaged to complete this work has encountered bats residing within the gaps of the stormwater pipes. These bats are a protected species and Council has engaged an ecologist to review the environmental factors which is likely to result in a species impact study and potential long delays. Expected project completion of project is now expected in 2018-19.

4.1.7.1 CW 17/18 Kingfisher Waste Depot - Commence construction for expansion (upgrade and expansion) - (multi-year project)

Environmental Services, (Infrastructure Delivery)

Deliver project according to approved project plan

100%

20%

Behind schedule. Detailed design commenced, however, construction delayed to 2018-19. Study of waste disposal technologies underway and cost benefit analysis results due soon.

4.2.1.2 Continue to implement Floodplain Risk Management, Coastal and  Estuary Management Plans

Environmental Services

Deliver project according to approved project plan

100%

0%

Behind target. Business Case approved - project management plan to be completed and scheduled for July 2018.

4.2.2.2 Update the flood policy to include revised flood levels for the Hastings River as a result of Climate Change methodology

Environmental Services

Flood Policy updated

100%

75%

Behind target. Councillor information briefing on climate change impacts to flood levels delivered in March 2018. Council Report scheduled for May 2018 with public exhibition thereafter.

4.4.1.06 CW 17/18 Comboyne Road - Commence construction to replace bridge over Hartys Creek Id No.09 (multi-year project)

Transport and Stormwater Network, (Infrastructure Delivery)

Deliver project according to approved project plan

100%

80%

Behind schedule. This project scheduled to continue into 2018-19 financial year due to grant funding. Construction tender currently advertised. Targeting construction tender award at June 18 Ordinary Meeting. Emergent crown land acquisition and Environmental Assessment update has potential to delay tender construction.

4.4.1.09 Hastings River Drive - Aston Street crossing (multi-year project)

Transport and Stormwater Network, (Infrastructure Delivery)

Deliver project according to approved project plan

100%

50%

Behind schedule. Project scope pending confirmation.

4.4.1.21 CW 17/18 Dunbogan Bridge - Reid Street - undertake substructure rehabilitation (multi-year project)

Transport and Stormwater Network, (Infrastructure Delivery)

Deliver project according to approved project plan

100%

80%

Behind schedule. Multi-Year Project. Underwater Inspections complete and pile assessment complete. Project coming back on program following Bridge engineer appointment. Designs currently being developed with consultants for tender of work for award in late 2018.

4.4.1.30 Undertake review of the Parking Strategy

Transport and Stormwater Network

Complete Parking Strategy review

100%

0%

Behind schedule. Project not started. Currently seeking approval for deferral of project to be in line with the Regional Integrated Transport Strategy.

4.4.1.32 Commence corridor planning -  Kendall  Road - Ocean Drive - Hastings River Drive regional road corridor (MR538 /MR600) (multi-year project)

Transport and Stormwater Network

Corridor planning - commenced

100%

25%

Behind schedule. Currently no dedicated project resource available to commence this project. Senior Transport Engineer will focus on this project after Area Wide Traffic Study is complete.

4.4.1.35 Undertake broad analysis of priorities for sealing of unsealed roads (multi-year project)

Transport and Stormwater Network

Report presented to Council by 31 March 2018 detailing analysis results

100%

50%

Behind target. A briefing will be presented to Councillors in May 2018 in regards to Rural Roads that will include an analysis of sealing unsealed roads.

4.5.1.3 Preparation of Local Environmental Plan (LEP) & Development Control Plan (DCP) amendments for the South Lindfield urban release area

Strategic Landuse Planning

Report recommended planning outcomes to Council, post exhibition, by 31 Dec 2017

100%

80%

Behind target. Reported to first meeting of Council in 2018. Follow-up actions underway.

4.5.2.1 Review the Development Contributions Plans

Strategic Landuse Planning

Report to Council regarding adoption of Open Space Contributions Plan by 31 March 2018

100%

50%

Behind schedule. Project delayed pending briefing to Councillors. Draft plan is on public exhibition until 11 April 2018 and has not met the performance indicator target. Likely to be reported to Council in June 2018.

4.6.1.6 Inform and educate residents, industry and community groups about Council’s tree management requirements within the Port Macquarie-Hastings 2013 Development Control Plan (DCP)

Recreation and Buildings

Provide advice in accordance with service standards and industry best practice

100%

80%

Behind target. Total CRM's 1,347 including 1,075 public tree issues, 230 private tree issues and 45 illegal tree works. Additional information: 468 enquires (288 public and 152 private phone and email enquires). This does not include calls transferred from call centre to staff. In addition, there were 129 internal enquiries.

4.7.1.2 CW 17/18 Install solar energy systems at the Laurieton Office/Library, the Kew waste transfer station and the Port Macquarie Reclaimed Water Treatment Plant

Water and Sewer

Solar installed at the Port Macquarie Reclaimed Water Treatment Plant

100%

80%

Behind target. Public works have been engaged to develop tender specifications. Tender for solar installation at the Port Macquarie Reclaimed Water Treatment Plant scheduled to be out by April 2018.

4.8.1.5 Operate the sewerage network to ensure service delivery meets public health and safety requirements

Water and Sewer

Have nil reportable incidents relating to the operation of the sewerage network

0#

4#

Behind target. There have been four reportable incidents during the reporting period from July 2017 to March 2018. An unexpected premature pipe failure and wet weather events were the cause of the incidents.

 

Options

 

Seek further information on performance measures reflected in this report.

 

Community Engagement & Internal Consultation

 

The information contained in this report has been subject to consultation with the Executive Team, Senior Leadership Team, Integrated Planning and Reporting Development Officer and Council Staff.

 

Planning & Policy Implications

 

This report is consistent and aligned with the Integrated Planning and Reporting Framework provisions contained in the Local Government Act (1993).

 

Financial & Economic Implications

 

The Quarterly Budget Review Statements are tabled separately and reflects the financial implications against the Operational Plan.

Do not delete this line

Attachments

 

1View. 2017-2018 Operational Plan Quarterly Progress Report as at 31 March 2018

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          09.08

 

Subject:     Property Investment Portfolio - Six Monthly Report

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

1.5.3 Develop, manage and maintain Council Business Units through effective commercial management.

 

 

 

RECOMMENDATION

 

That Council note the update provided on the Property Investment Portfolio as provided in this report.

 

Executive Summary

 

At the Ordinary Council meeting on 13 December 2017, following a period of public exhibition, Council resolved to adopt a Property Investment Policy to formalise the use of property investment by Council.

 

As part of the adoption of this policy, Council resolved that “through the relevant Director, the Group Manager, Assets & Property Investment will regularly review and report to Council on the performance of the Property Investment Portfolio and make recommendations regarding the portfolio, on a minimum six monthly basis, to contribute to financial sustainability, and to improve long term outcomes for the community.”

 

Recommendations regarding individual assets within the Portfolio are made to Council in line with market timing, and reported on in arrears. The following report covers the performance of the Property Investment Portfolio for the reporting period 1 October 2017 to 31 March 2018.

 

Discussion

 

This is the first six monthly report on the performance of Council’s Property Investment Portfolio. The land value of Council’s property assets as at 31 March 2018 is $122.8M. This incorporates 1,171 property assets, 597 which are designated for community use, and 574 which are designated for operational use.

 

During the first reporting period, Council’s approach to managing the Property Investment Portfolio has focused on 3 key areas, being property lease income, property development activities, and monitoring the market for external opportunities. These are detailed below.

 

1.         Property Lease Income:

 

The focus during the reporting period has been on ensuring that appropriate commercially based leases are in place for existing Council-owned properties. For the 6-month period, Council generated the following property based lease income:

 

Lease Type

No. of Leases

Income ex GST

Council as lessee

43

$      39,000

Airport lease

33

$    458,000

Commercial lease

37

$    376,000

Community lease

71

$      31,000

Outdoor dining and trading

49

$      67,000

Residential lease

7

$      88,000

Temporary licences

31

$      13,000

Total number of leases and rental income

271

$ 1,072,000

 

During the reporting period, Council added 2 airport leases and 3 commercial leases to the portfolio. The increase in the number of outdoor dining operators in Port Macquarie has increased this form of rental income.

 

During the upcoming reporting period, Council will continue to manage existing leases in an appropriate commercial manner, and look to identify additional property based revenue opportunities where appropriate.

 

2.         Property Development Activity

 

The focus during the reporting period has been on generating value-add to Council’s existing land holdings through progression of planning, environmental studies or lodgement of development applications as appropriate. For the 6-month period, Council has undertaken sensitive work on the following activities:

 

·    Partridge Creek, Thrumster

·    Airport Business Precinct

·    Cairncross Industrial Area

·    Greenmeadows Drive Residential

·    25 Gore Street

 

During the upcoming reporting period, Council will continue to progress the identified property development opportunities in line with the upcoming milestones identified in the confidential attachment to this report.

 

Please refer to the confidential attachment titled "Attachment 1 – Property Development Activity" which contains information that relates to information what would , if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Local Government Act 1993 - Section 10A(2)(c).

 

3.         Monitoring of the Market

 

Council has monitored the market for property development and property investment opportunities, noting that no property acquisitions were made for these purposes during the reporting period.

 

During the upcoming reporting period, Council will continue to monitor the market for appropriate property investment and property development opportunities.

 

Options

 

Council has the option to note the contents of this update report, or request further information.

 

Community Engagement & Internal Consultation

 

This report is a 6-montly update on an existing Council Policy. No community engagement has been undertaken in preparing this report, noting that a number of the initiatives described are detailed in Council’s 2017-18 Operational Plan, and that the initiatives reported on are consistent with the principles of Council’s adopted Property Investment Policy.

 

Planning & Policy Implications

 

There are no planning and policy implications in relation to this report.

 

Financial & Economic Implications

 

This report is a 6-montly update on an existing Council Policy. There are no financial and economic implications in relation to this report.

 

Attachments

 

1View. CONFIDENTIAL Attachment 1 - Property Development Activity (Confidential)

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          09.09

 

Subject:     Development Activity And Assessment System Performance

Presented by:  Development and Environment, Daniel Croft

 

 

Alignment with Delivery Program

 

4.3.1 Undertake transparent and efficient development assessment in accordance with relevant legislation.

 

 

RECOMMENDATION

 

That Council note the Development Activity and Assessment System Performance report for the third quarter of 2017-2018.

 

Executive Summary

 

This report provides a summary of development assessment, building certification and subdivision certification activities for the January to March 2018 quarter. Data on the number of applications and processing times, together with a commentary on development trends is provided for the information of Council.

 

This report also provides an update on the implementation of recommendations from the University of Technology Sydney Centre of Local Government review (the UTS review) of Council’s land development approvals process conducted in 2016.

 

Discussion

 

The following table provides data on the volume of applications received and determined over the quarter relative to the year-to-date average and monthly average of the preceding four years.

 

Overall, application volumes are up on previous years. The monthly average number of development applications (DA) received for 2017-2018 to date is 94 DAs, which is up from the monthly average of 89 DAs in 2016-2017 and 85 in 2015-2016. A similar trend is evident with plumbing and drainage approvals, with the monthly average for 2017-2018 currently 92, up from 87 in 2016-2017 and 72 the previous year.

 

The monthly average building and plumbing inspections for 2017-2018 is currently 490, significantly greater than the monthly average of 455 in 2106-2017 and 407 the previous year. This is a very good indicator of ‘on the ground’ activity.

 

Complying development certificates (CDCs) and building Construction Certificates processed by Council have remained relatively steady over the last few years with the private sector taking up the additional work generated by the overall increase in activity. Infrastructure construction certificates and subdivision certificates have also remained steady over the past few years. This can however be deceptive given the large number of lot releases proposed per application compared to previous years.

 

Noting the continued trend for increased development activity, coupled with recent large land releases in Port Macquarie and Lake Cathie/Bonny Hills. Additional staff resourcing in development assessment is currently being pursued.

 

 

The following table outlines the estimated value of works per development type approved for the quarter. With the total value of works for 2017-2018 to date being $295 million, the 2016-2017 total of $300million is likely to be surpassed well before year end. This further highlights the continued activity and investment in the region.

 

Application processing data and longer term trends for the various application types is provided in the table below. It is noted that gross monthly average DA processing time of 62 days is up on 55 from the previous year. Gross processing times for infrastructure construction certificates have increased from 77 in 2016-2017 days to 120 days. This figure has been influenced by a number of outliers. One particular application determined in January spanned several years and was unable to be determined sooner due to a number of complex factors. The net monthly average processing days of 57 is considered to be more relevant in this regard. It is noted however that this is still up on the 2016-2017 net monthly average of 39 days. Monthly gross average processing days for subdivision certificates for the year is 61 days, which is up from 60 days the previous year.

 

The overall increase in development assessment work generated by such significant growth occurring at present is a significant factor in influencing application processing time. As mentioned previously, additional resourcing is currently being sought to assist with this workload.

 

The UTS Review

 

The UTS review was commissioned in late 2015 in response to feedback from industry stakeholders on the approval process for development engineering related applications/works. The review involved in depth interviews with industry stakeholders and Council staff, an on-line survey for industry stakeholders, benchmarking with other councils, application audits and an industry stakeholder forum. The review was completed in April 2016 and included 70 recommendations for Council and the industry to address. A copy of the final report and recommendations is included in the attachment section of this report.

 

In response to the review findings, Council staff and representatives from the Hastings Construction Industry Association (HCIA) formed a working party to identify the ‘first round’ of high priority recommendations contained within the UTS review. These high priority areas are considered to be completed, noting that ongoing effort is required to achieve effective implementation and process improvement in these areas. In summary, these priority areas included:

 

1.       Additional Council staff resourcing:

Two temporary development engineers have been appointed on two year employment contracts. The temporary resources commenced in late July and early August 2016 and assisted with the backlog of applications and improved processing times. It is noted that one of these positions has since been made permanent. The remaining position will soon reach the end of the two year period and with existing staff movements will become vacant in May 2018. Management will consider seeking a further temporary resource.

 

2.       Application workflow improvements:

Implementation of Council’s application tracker has largely assisted in achieving the intent of this group of recommendations. Checklists have been developed and are being implemented for all construction certificates and subdivision certificates lodged with Council to improve consistency of workflow.  Further work is proposed on water and sewer application workflows.

 

3.       Dealing with “alternate solutions” to adopted specifications:

It has been clarified with the industry that the ‘asset owner’ within Council is the ultimate decision point for advising on the suitability alternate solutions to adopted specifications.

 

4.       Quality of applications lodged:

Construction certificate and subdivision certificate assessment checklists have been released for use by the industry. Staff are finding that not all proponents are using the adopted checklists and will continue to work with the industry to ensure this process is followed more routinely.

 

5.       Communication between the industry and Council:

Council staff have received good feedback from the industry in relation to attendance at development site tours. Staff are conscious of the need to maintain an open dialogue with industry representatives and will continue to work on this. The construction industry newsletter was rereleased in April 2017 and has been a key tool in improving communication and information flow between Council staff and the industry.

 

The working party met again in February 2017 to discuss the next focus areas. In summary the priorities for 2017 included:

 

1.       Water and sewer liaison workshop to discuss water design and assessment, standard drawings and application processes (e.g. S.307 process). Two workshops were held in 2017 where numerous technical drawings and workflow process issues were discussed.

2.       Documentation and review of the inspection process for works to be accepted by Council - Staff have since determined that this issue is best dealt with following the AUSPEC review.

3.       AUSPEC review – This has been the main focus for staff over the past 12 months and represents a significant and much needed body of work. Staff are currently aiming to release the document for industry comment in July 2018. It is proposed to have a series of workshops with the industry over a six month period to refine the document prior to adoption in early 2019. From adoption, it is proposed to have a 12 month transition period where the industry can opt to use the new or prior AUSPEC standards.

 

The status of all the recommendations are provided in the spreadsheet attached to this report (January 2017 update). The status column in the spreadsheet represents Council staff’s view and are accompanied by staff comments/reasoning for this position. In many cases the recommendations are listed as ‘implemented and ongoing’ and have either been implemented directly as a result of the review or reflect existing business process. These actions by their nature are ongoing and will be routinely reviewed by staff as necessary. Recommendations listed as ‘no further action proposed’ are not considered to warrant further investigation as they are either simple points of clarification, impractical, outside the control of Council (legislative) or not adding significant value. 

 

The HCIA working group have been in agreement with the proposed course of action and status of recommendations to date. It is considered that most significant gains to be realised from the UTS review will come from those high priority recommendations that have already been implemented and have been identified as the focus for 2017 and 2018, particularly the AUSPEC review. Ongoing liaison and communication with the industry will be essential to underpin the delivery of these high priority recommendations. A further HCIA workshop is planned for in May 2018.

 

Given the complexity of the development approval process and the extensiveness of the review recommendations, it is likely to be a period of time before overall conclusions on the effectiveness of the review can be drawn. From the data presented earlier in the report, it is evident that there was an improvement in processing times for engineering related applications from 2015/16 to 2016/17, following the review and appointment of additional resources. Processing times have remained relatively steady since, with the exception of infrastructure construction certificates where there has been an increase from 54 net days in 2015/2016 to 59 days in 2017/2018 (to date).

 

It is important to recognise that the Port Macquarie-Hastings area is experiencing a significant growth period. Continuous improvement initiatives coupled with a partnership approach with the industry and appropriate resourcing, is necessary to appropriately respond to and mange this growth. Staff will continue to work with the industry in implementing agreed actions from the review with an overall aim to improve Council’s development assessment services.

 

Options

 

This is an information report.

 

Community Engagement & Internal Consultation

 

Development assessment statistics are discussed internally as the key indicator of system performance. 

 

The independent review into Council’s land development approval processes conducted by the University of Technology Sydney includes a strong external engagement element and will continue to be a focus for staff in the short to medium term.

 

Engagement on development activity and process improvement is also undertaken through the Construction Industry Action Group (CIAG) forum.

 

Planning & Policy Implications

 

There are no planning and policy impacts.

 

Financial & Economic Implications

 

This report does not have direct financial or economic implications. However, monitoring the performance of the development assessment system is an important undertaking given the role of development regulation in the broader economy and the need to minimise costs to business and the community in managing development.

 

Attachments

 

1View. UTS Rcommendation action table May 2018

2View. Land Development Approval Process Review_FINAL

 

 


AGENDA                                                                                Ordinary Council

16/05/2018









 

 

What we are trying to achieve

A healthy, inclusive and vibrant community.

 

What the result will be

 

We will have:

              Community hubs that provide access to services and social connections

              A safe, caring and connected community

              A healthy and active community that is supported by recreational infrastructure

              A strong community that is able to identify and address social issues

              Community participation in events, programs, festivals and activities

 

How we will get there

 

2.1     Create a community that feels safe

2.2     Advocate for social inclusion and fairness

2.3     Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres

2.4     Empower the community through encouraging active involvement in projects, volunteering and events

2.5     Promote a creative and culturally rich community

 

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          10.01

 

Subject:     2017-2018 Community Grants Projects for Endorsement

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

2.5.1  Provide sponsorship and expertise to community groups that coordinate social and community events.

 

 

RECOMMENDATION

 

That Council:

 

1.   Note the budget available for Community Grants 2017-2018 Round 2 is $108,388:

2.   Pursuant to provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Community Grants 2017-2018 Round 2 for the total amount of $69,412 to the following:

 

Organisation Name                                 Project                                       Funding

 

General:

Wauchope Patchwork Quilters             Defibrillator

Incorporated                                                                                                   $2,695

Laurieton Men's Shed                            Car Hoist                                       $8,789

Port Macquarie Women's Shed            Tools and Storage                       $6,000

Telegraph Point Community                 IT Equipment                                $3,801

Association

Hollisdale Rural Fire Brigade                Shed Extension                          $10,000

Comboyne Community Association    Restumping Museum                $10,000

Energy Forever                                                                       Birpai Solar Project            $5,846

Port Macquarie JP’s                               Office resources                          $7,484

 

                                                                  Sub Total:                                   $54,615

 

                                                                 

Place Making Grants:

Creek to Creek                                        Seating and Shelter                     $3,297

 

                                                                  Sub Total:                                    $3,297

Bicentenary Grants:

Douglas Vale Conservation

Group                                                       Bicentenary Drama                         $500 

Bonny Hills Progress Assoc.                Community Event                        $4,000

Hastings District Flying Club                Historical Book                            $2,500

Port Macquarie & District

Family History Group                             Historical Book                            $2,000

Tacking Point SLC                                  Historical Book                            $2,000

Friends of Mrs York’s Garden               Community Event                           $500

 

                                                                  Sub Total:                                  $11,500

 

                                                                  TOTAL:                                       $69,412

 

3.   Allocate the remaining funds of $38,976 to GL 41826 – Bicentenary Activities to assist in developing Bicentenary projects and events to be delivered across the LGA.     

 

 

Executive Summary

 

The second round of the annual community grant process was once again very competitive. Attendance at the four Community Grant Information Sessions held in March 2018 was high, with many community groups represented for the first time.

 

A special Bicentenary Grant round was opened to celebrate 200 years since John Oxley first explored the region and Council staff worked closely with community groups across the LGA in developing potential project ideas to celebrate this anniversary.

 

Thirty five applications were submitted across all categories of the grant round. Of these, the above fifteen were endorsed by the Internal Steering Committee as having successfully met the Community Grants Criteria.

 

Due to a number of the applicants within this round not meeting the eligibility criteria or successfully satisfying the project criteria as outlined within the Community Grant Guidelines, $38,976 has not been allocated.

 

It is recommended that this underspend is allocated for the Community Place Team in conjunction with the Bicentenary Working Group to work in partnership with community groups in developing Bicentenary projects and events to be delivered across the LGA.

 

Discussion

 

Community Grants

 

A total of $69,412 is recommended for allocation in 2017-2018 Round 2 for the Community Grants program as follows:

 

·    General Grants for a range of innovative projects which align with the Port Macquarie-Hastings Towards 2030 Community Strategic Plan ($54,615);

·    Place Making Grants fund projects that create authentic and vibrant public places that are valued by their communities and admired by visitors  ($3,297)

·    Bicentenary Grants to assist community groups to develop projects and events that celebrate and commemorate the 2018 Bicentenary ($11,500).

 

The Community Grant Guidelines 2017-2018, available on Council’s website, set out the objectives, eligibility and assessment criteria, and other information for the grant round. On-line applications were submitted on SmartyGrants, a best practice on-line grants management system.

 

Information sessions were held in Port Macquarie (x2), Laurieton and Wauchope in March, 2018.

 

Applications opened on 5 March 2018 and closed on 30 March 2018. A total of thirty five applications were received of which eighteen were in the General category, two in the Place Making category and fifteen in the Bicentenary category.

 

Assessment of applications was undertaken in two stages. Stage 1 was a check against eligibility criteria, restrictions and supplementary information and Stage 2 was an assessment of projects against the criteria as published in the Community Grant Guidelines.

 

In April 2018 following Stage 1 and Stage 2 of the preliminary assessments, applications were considered by the Internal Steering Committee, with the endorsed applications forwarded to Council for approval.

 

Initial discussions have been held with several key community groups in key locations across the LGA in relation to developing Bicentenary projects and events. Six projects have been recommended for funding within this report.

 

It is suggested that the $38,976 unallocated within this round be made available to allow the Bicentenary Working Group and the Community Place Team to support local community groups to develop and deliver Bicentenary projects across the LGA.

 

Next Steps

 

Emails will be forwarded to the successful and unsuccessful applicants. Successful applicants will also be contacted by telephone. As always, unsuccessful applicants are given the opportunity to request feedback on their application.

 

Successful applicants will be invited to attend a public event on Monday 28 May 2018 where they will be presented with their cheques by the Mayor. Councillors will be invited to attend this event to the held in the Function Room from 12pm.

 

Community Engagement & Internal Consultation

 

No external community engagement occurred as part of the assessment process.

 

Internal consultation included:

 

·    Council Staff on Steering Committee; Community Grants:

Community Participation Manager

Heritage and Culture Officer

Senior Economic Development Officer

Property and Leasing Co-ordinator

Senior Landscape Architect

 

The internal Committee then proposed the allocations to Council’s Executive Staff for consideration and endorsement to Council for adoption.

 

Planning & Policy Implications

 

The grant process is consistent with Council’s Funding and Support provided to the Community Policy (July 2013).

 

Financial & Economic Implications

 

Council has an annual allocated budget for community grants of $158,857 ($142,157 for General grants and $16,700 for Christmas/New Year’s grants within the Community Place budget and $20,000 for Environmental Grants within the Environmental Budget).

 

A summary of funding outcomes for 2017/2018 Round Two is provided in Table 1.

 

Table 1:

Grant Category

Funds Allocated

General Community

$54,615

Place Making

$3,297

Bicentenary

$11,500

Total

$69,412

 

It is further proposed that the remaining funds be allocated to GL 41826 – Bicentenary Activities to allow the continued development of Community projects in support of the bicentenary celebrations.

 

Attachments

 

Nil

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          10.02

 

Subject:     Trialling of Parklets in the Port Macquarie Town Centre

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

2.3.4 Plan, investigate, design and construct open spaces, recreational and community facilities.

 

 

 

RECOMMENDATION

 

That Council:

1.   Note the information contained within the Trialling of Parklets in the Port Macquarie Town Centre Report.

2.   Support the implementation of a trial for Parklets in the Port Macquarie Town Centre in accordance with the proposed model and processes as outlined in this report.

3.   Adopt Funding Option 2 as outlined in this report requiring the Operator to fully fund Parklet construction, installation and maintenance.

4.   Request the General Manager provide a future report to Council presenting the outcome of the Parklet trial process for consideration. 

 

Executive Summary

 

The Port Macquarie Town Centre Master Plan (TCMP) Sub-Committee endeavours to reinvigorate and activate the streets throughout the Town Centre. There is much demand for outdoor dining with limited space available within the existing verges in various areas.

 

One way of being able to achieve additional outdoor dining space within Port Macquarie Town Centre is through installation of parklets. The parklet concept, which is the repurposing of part of the streetscape into a small public space, was first raised in a TCMP Sub-Committee meeting during 2017.

 

Since that time staff have investigated options for parklets in terms of layout and trial options which were subsequently reported back to the TCMP Sub-Committee at the meeting held on 28 September 2017. At that meeting it was confirmed that ‘The Town Centre Master Plan Sub-Committee endorse the recommended Expression of Interest parklet model’.

 

The proposed parklet trial within Port Macquarie Town Centre will impact on the total number of car parking spaces. The proposal as outlined in this park is to establish two parklets with each up to two car parking spaces in length. On this basis, the establishment of parklets under the proposed trial will result in the loss of four car parking spaces. While this impact is recognised, the parklet trial is expected to provide a range of benefits including provision of additional vibrancy & interest in the streetscape as well as delivering economic benefits to adjacent business/es.

 

Discussion

 

Parklets

 

Parklets present a model by which existing demands for outdoor dining can be met using an interim, instant landscape addition. Parklets are small public parks set into the existing streetscape. A Parklet repurposes part of the street into a public space for people and enhances the streetscape by adding interest and amenity.

 

Parklets are typically the size of several parking spaces and extend out to the width of the adjacent parking space and may include seating, visual amenity (e.g. art) and cycle parking.

 

They can easily be relocated without significant damage to the existing roadway when no longer required, because other uses for that space are deemed to take priority or when a long term streetscape solution is to be implemented.

 

Parklets can help local businesses by encouraging people to linger longer, and are a point of interest in the community for residents and visitors to experience.

 

Parklets are made up of components which are easily independently measurable in terms of cost, which can be passed on to the private operator where they derive a direct financial benefit from the embellishment.

 

While the parklet concept was born overseas, a significant number of Australian cities have trialled the use of parklets in recent years including (but not limited to):

 

-     Bundaberg Regional Council (Queensland)

-     City of Adelaide

-     City of Geraldton (Western Australia)

-     City of Sydney (Glebe Parklet)

-     City of Onkaparinga (South Australia)

-     City of Vincent (Western Australia)

-     Hobart City Council

-     Mid Coast Council (Taree).

 

Based on the success of parklet trials elsewhere in Australia and overseas, Council staff with the support of TCMP Sub-Committee are proposing to trial the establishment of parklets within Port Macquarie Town Centre.

 

The following Expression of Interest (EOI) Model is recommended:

 

Food/Restaurant/Cafe businesses are invited to apply for the parklet outdoor dining trial. This trial is for a two year period, to be renewed upon committee review and re-application.

 

One or two outdoor parklets are to be approved for a specific term, each occupying a maximum of 2 car parking bays. Therefore, a maximum of 4 car parking bays may be taken over for this trial. A minimum of 2 years is proposed to allow for cost recovery with option to extend for another 2 years on review of the trial. This aligns with the Outdoor Dining lease term which is also 2 years.

 

Other terms of Council’s Outdoor Dining Policy including insurances and leasing rates will also apply.

 

Interested parties are asked to provide an EOI which includes:

 

·    Business details (ABN, address, contact details)

·    Insurance details

·    Operational details (proposed hours of operation, liquor license)

·    Site plan with any photos or images

·    Design of parklet including plan and images (if not implementing Council’s design as provided with EOI information pack)

·    Response to each of the selection criteria.

 

Selection

 

A selection panel is formed from TCMP Sub-Committee members, Council’s Property Officer, the TCMP Co-ordinator and a representative from Council’s Transport & Stormwater & Transport Network section.

 

The best EOI is chosen from a series of weighted selection criteria. The suggested selected criteria is as follows:

 

1.         The availability of space within the verge.

2.         Need for additional outdoor dining space.

3.         Need to invigorate and activate a neglected section of the town centre.

4.         Proposed design qualities and contribution to the general streetscape.

5.         Quality and suitability of proposed furniture.

6.         Ease of relocation with minimum damage to the road pavement.

7.         The demand for parking in that area and impact of loss of car parks on nearby businesses.

8.         Retention of existing safety, commercial and landscape sightlines.

9.         Existing grades, drainage and services at the proposed site.

10.       The operators credentials including their business suitability.

 

Parklet Design and Materials

 

The operators will have the option to either adopt a Council prescribed ensemble of structures and furniture or to design their own.

 

Option 1: (per attached concept):

 

Decking platform, low fencing, planters with surround and plants to council details and specifications using lightweight, low maintenance materials:

 

- Aluminium frame.

- Recycled materials, composite decking and battens.

- Economic polyvinyl chloride internal planter boxes

- Aluminium low fencing.

 

Operators are allowed to choose dining furniture including chairs and tables and umbrellas. Operators are also allowed to advertise on umbrellas. Furniture and advertising are to be approved by Council in line with requirements of the Outdoor Dining Policy including considerations such as suitability and alignment with Council values.

 

Option 2:

 

Operator designed structures to conform to a set of Council design guidelines including:

1.   Each parklet is to occupy a maximum of two consecutive car parks. Where the proposed layout extends beyond the frontage of the applicant operator, a letter of consent is required from the adjoining affected operator.

2.   Planters are to be incorporated into the layout with a minimal total area of 2m2 and a minimum depth of 300mm. Planters are to be maintained by the operator.

3.   The deck structure is to be constructed with minimal damage to the existing road pavement, kerb and gutter as to require minimal repairs if/when the parklet is removed. Repairs will be at the operator’s expense to Council approval.

4.   The deck structure is not to interfere with the drainage flow of the road pavement and kerb gutter.

5.   The deck surface finish is to comply with the Australian Standards for slip resistance AS 4586: 1999.

6.   Balustrading/walling between the parklet and the roadway is to be 800-1200mm high to create a pedestrian barrier and yet not to impede sightlines.

7.   Balustrading/walling shall be sufficiently robust to withstand a pedestrian falling back onto it. If the deck level is less than 120mm above adjacent road pavement, to provide sufficient kerb height to act as effective wheel stops, a barrier is required to withstand low speed vehicular impact.

8.   Shade structures are not to overhang beyond the edge of the deck into the roadway.

9.   Materials are be durable, suitable for external use. All elements are to be repaired/replaced if/when they are deemed in a poor state by Council.

10. All proposed outdoor dining furniture is to be approved by Council prior to purchase.

-                

Review and Future

 

A review of the parking strategy is proposed and outcomes of the parklet trial including impact on car parking can be included in the considerations of this strategy. A methodology for assessment of the success of the trail will be developed prior to implementation.

 

Options

 

Council can adopt the recommendation as put.

 

Council can opt not to proceed with the parklet trial as proposed.

 

Community Engagement & Internal Consultation

 

The parklet concept was first raised in a TCMP Sub-Committee meeting during 2017. Since that time staff have investigated options for parklets in terms of layout and trial options which were subsequently reported back to the TCMP Sub-Committee at the meeting held on 28 September 2017. At that meeting it was confirmed that ‘The Town Centre Master Plan Sub-Committee endorse the recommended Expression of Interest parklet model’.

 

Staff acknowledge that they may be community concern about the loss of parking spaces and there will be opportunity for provision of feedback regarding this and other concerns during the trial review.

 

There has been extensive engagement with Council Transport and Stormwater Network engineers in regard to the proposed parklet trial. As the asset owners of the road network in Port Macquarie Town Centre, there will be ongoing engagement with these staff in regards to guidelines, criteria and proposed locations for the trial parklets.

 

Planning & Policy Implications

 

Several elements from Council’s current Outdoor Dining Policy are relevant and are to be referred to for the parklet trial. Following the trial period, changes to the policy may be required to incorporate parklets in outdoor dining for future applications.

 

Outcomes of the parklet trial including impact on car parking can be included in the considerations of the review of the Parking Strategy.

 

A methodology for assessment of the success of the parklet trail will be developed prior to implementation.

 

Financial & Economic Implications

 

Funding Options

 

1.         TCMP funds the parklet structure including platform, fencing, planters, and plants at an estimated cost of $15,000 – $20,000. Council maintains these elements, including plants. The retailer to pay an additional licence amount to allow for maintenance costs.

 

The retailer funds furniture (tables, chairs and umbrellas) and maintains these to an acceptable standard. The cost of providing quality parklet furniture is estimated at $10,000.    

 

2.         The retailer is required to fund all of the outdoor dining structures, planters and furniture and to maintain all of these, including plants to an agreed standard. The estimated cost to the operator for this option may be between $25,000 – $30,000, depending on their design and materials chosen.

 

This option is preferred by staff.

 

A minor increase of annual dining fees paid to Council will also be an outcome of this trial.

 

Attachments

 

1View. Parklet Concept Plan 

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          10.03

 

Subject:     Recommended Items from the Mayor's Sporting Fund Sub-Committee - April 2018

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

2.3.2 Provide a range of inclusive sporting and recreational opportunities and facilities to encourage a healthy and active lifestyle.

 

 

 

 

RECOMMENDATION

That Council, pursuant to the provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Mayor’s Sporting Fund as follows:

1.       Ryan Williams in the amount of $600.00 to assist with the expenses he would have incurred travelling to and competing at the 2018 BMX Australian National Championships held in Bunbury, Western Australia in March 2018.

2.       Morgan Jean in the amount of $600.00 to assist with the expenses he would have incurred travelling to and competing at both the NSWCHS Swimming Championships and the 2018 Georgina Hope Foundation National Age Championships held in Sydney from 8 – 10 April and 21 – 2018 April 2018 respectively.

 

 

Executive Summary

The Mayor’s Sporting Fund Sub-Committee met on 26 April 2018, reached consensus on Item 8 (attached) and submits the above recommendation for Council’s approval.

 

Attachments

 

1View. Extract Item 8 MSF April Meeting 

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          10.04

 

Subject:     Hastings Regional Sports Fields -  Engagement and Project Update

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

2.3.4 Plan, investigate, design and construct open spaces, recreational and community facilities.

 

 

 

RECOMMENDATION

 

That Council note the Project Update provided below and the Community Engagement Report attached which outlines the methodology undertaken to date through the community engagement process for the Hastings Regional Sports Fields.

 

Executive Summary

 

Providing quality facilities for a range of sports is a high priority for Council, and new sports fields planned for Wauchope will be a valuable addition in catering for future sporting growth across our region.

 

The proposed new facilities will be located on the corner of Stoney Creek Rd and the Oxley Highway, and consist of high-end fields and related infrastructure designed for outdoor sports including cricket, touch football, football, rugby league and rugby union.

 

The site at Wauchope was seen as ideal in catering for the Wauchope community and also providing ease of access from the Pacific Highway, Port Macquarie and our broader region.

 

The new sporting complex will include:

·    Touch football fields

·    Cricket fields – with both turf and synthetic pitches

·    Football/rugby league/rugby union fields

·    Field lighting

·    A large club room including a grandstand and accommodating change rooms, a meeting room, accessible amenities, canteen, kitchen and storerooms

·    Multiple car park areas catering for up to 500 vehicles

·    Bus access and pick-up/drop-off zones

·    A fenced off-leash dog park

·    A children's playground

 

A concept plan has been completed and community engagement was undertaken through February and March 2018. The community was given the opportunity to review and give feedback on the concept plan for the proposed layout and facilities.

 

From the community engagement process a Community Engagement Report (attached) was produced which highlights the key issues raised and provides Council’s responses to those issues.

 

Discussion

 

The Hastings Regional Sports Fields project is currently in the design phase. This is a complex multi-disciplinary project which is generally progressing in accordance with initial expectations.

 

Some construction phase planning is underway with early planning for the Telstra utility relocation works complete and progressing with the acceptance of available fill from Spencers Cutting (RMS Project).

 

Initial community engagement on the strategic concept plan commence in November 2016. Further Community Engagement on the developed concept design commenced in February 2018 with the concept plans being displayed on Council’s website and Have Your Say pages.

 

Community Engagement Pop Ups took place on February 27th 2018 and March 15th 2018 with staff from Infrastructure Delivery, Recreation and Buildings and

Community Place in attendance.

 

48 comments were received via postcards, email and CRM’s, 11 were received from Have your Say and 18 conversation points were recorded at the community information sessions.

 

A petition was received 10 February 2018 from a resident on Rocks Ferry Road, Wauchope. Forty three signatures were provided on the petition. A letter was provided outlining the concerns of the signatories which were; the location of the grandstand; noise and lighting concerns related to the location of the grandstand and having the main entrance to the site from Stoney Creek Road away from the residences.

 

From the seventy seven responses recorded thirteen main themes were extracted that highlight the major issues raised by the community these included:

·    Noise

·    Lighting

·    Privacy for residents

·    Traffic

·    Flooding

·    Off leash dog area

·    Location of facilities including Car Parks, Grandstand and cricket fields

·    Storage

·    Other Sports

·    Ancillary features

 

Council is continuing to explore opportunities or alternatives to address these issues or to provide reasoning as to why they cannot be altered based on site and technical limitations.

 

The project team is currently finalising site layout adjustments following Advisory Group direction to include direct access from Randall Street and adjustment associated with community consultation submissions.

 

Options

 

Council accepts the Community Engagement Report and approves the project team and engagement team continuing to work with the community in the ongoing development of the design.

 

Community Engagement & Internal Consultation

 

Community Engagement:

 

The Community Engagement Report (attached) highlights the engagement methodology undertaken, the responses collected and Council’s initial responses to these issues highlighted by the community.

 

Internal Consultation:

·    Infrastructure Delivery 

·    Recreation and Buildings 

·    Community Place 

·    Development and Environment

 

Planning & Policy Implications

 

There are no planning and policy implications in relation to this report.

 

Financial & Economic Implications

 

There are no financial and economic implications in relation to this report.

 

Attachments

 

1View. Hastings Sporting Fields Community Engagement Report - May 2018

 

 


AGENDA                                                                                Ordinary Council

16/05/2018









 

 

What we are trying to achieve

A region that is a successful place that has vibrant, diversified and resilient regional economy that provides opportunities for people to live, learn, work, play and invest.

 

 

What the result will be

 

We will have:

         A strong economy that fosters a culture supportive of business and ensures economic development of the region

         Townships, villages and business precincts that are vibrant commercial, cultural, tourism, recreational and/or community hubs

         A region that attracts investment to create jobs

         Partnerships that maximise economic return and create an efficient and effective business environment

 

How we will get there

 

3.1     Embrace business and a stronger economy

3.2     Create vibrant and desirable places

3.3     Embrace opportunity and attract investment to support the wealth and growth of the community

3.4     Partner for success with key stakeholders in business, industry, government, education and the community

 

 

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          11.01

 

Subject:     Event Sponsorship Program Round 2, 2018

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

3.1.3 Implement Major Events Strategy.

 

 

 

RECOMMENDATION

 

That Council pursuant to provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Event Sponsorship Program Round 2 2018 in the total amount of $20,000 to:

 

Event Name

Sponsorship Recommended

Digital Technology Expo

$5,000

Beach to Brother Marathon

$5,000

Elephant Trail Race

$5,000

Coastal Country Music Festival

$2,500

Wildwood Music Festival

$2,500

Total allocated this round

$20,000

 

Executive Summary

 

The second round of 2018 funding under Council’s Event Sponsorship Program opened early February and closed at the end of March 2018. This round of funding was open to events being held in the second half of 2018. Seven applications were received, with only two of these having received support under the Program in previous years.

 

Event Sponsorship Program applicants are required to demonstrate that the proposed event is either a driver of significant overnight visitation (i.e. a measurable economic impact, evidenced by previous data collected), or has the potential to grow to major event status with a significant economic impact.  Typically, there are four grants consisting of $5,000 allocations on offer per round, with $40,000 allocated to the program per year. The discretion to offer less than $5,000 per recipient, with the opportunity to allocate to a larger number of applicants, has been exercised this round with funding evenly split between applicants ranked 4th and 5th, with both of these events demonstrating potential to attract out of region overnight visitors. A maximum of three re-occurring allocations to any one event can be made under this program.

 

Applicants are also required to detail how the grant will be spent, with the proposed spending required to be allocated toward marketing activities which assist in attracting out of region visitors.

 

Discussion

 

An internal review panel was established to assess applications. The individual panellists are provided with a matrix containing the previously established Program criteria, and weightings (see Table 1).  Ratings are assigned and scores tallied. The Panel then meets to discuss each application and make a final assessment. Criteria and weightings are as follows (with 1 being the lowest and 5 being the highest), and applicants are then ranked and funds allocated. 65% is payable prior to the event, with the remaining 35% paid upon satisfactory acquittal (evidenced by visitor data).

 

A summary of the panel’s assessment of each applicant is detailed in Attachment A.  Pleasingly there have been a number of new events applying for support this round, which are spread across a diverse range of categories and locations throughout the LGA.

 

This attachment titled “Attachment A” provides commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.  Local Government Act 1993 - Section 10A(2)(d (i).

 

Table 1- Program Criteria & Weightings

Criteria

Weighting

Potential to become a major event & attract significant visitor nights

5

Unique to the Region/Mid North Coast

3

Financial sustainability

4

Substantial Economic impact (or potential for)

3

Event organiser experience & resourcing

3

Off-peak or shoulder season placement

5

Robust marketing plan

4

 

Since the Sponsorship Program’s inception in 2015, 43 applications have been received (not including the current round), with 31 allocations of sponsorship totalling $121,000 to the following events:

 

Table 2- History of allocations under the Event Sponsorship Program

Event Name

Year

Sponsorship granted

Est. Economic Impact

Ekam Yoga Festival

2015

$3,500

$17,000

Big Band Blast

2015

$5,000

$309,000

3 Rivers Rowing Festival

2015

$3,500

$45,000

King of the Mountain Fun Run

2015

$2,000

$33,000

Sand Mudder

2015

$2,000

$22,000

Beatles Festival

2016

$2,000

$135,000

Bago Bluff Mountain Bike Marathon

2016

$2,000

$40,000

Port Macquarie Running Festival

2016

$3,000

$585,000

Suck it up Buttercup

2016

$5,000

$500,000

Ekam Yoga Festival

2016

$5,000

$20,000

3 Rivers Rowing Festival

2016

$2,500

$45,000

Big Band Blast

2016

$5,000

$309,000

Port Macquarie Beer & Cider festival

2016

$5,000

$360,000

Northern Division Road Cycling Championships

2016

$2,000

$29,000

Luminosity Youth Summit

2016

$4,000

$20,000

Sand Mudder

2016

$3,000

$90,000

Beach to Brother Running Festival

2016

$5,000

$308,000

King of the Mountain Fun Run

2016

$1,500

$22,500

Suck it up Buttercup

2017

$5,000

$233,000

Port Macquarie Beatles Festival

2017

$5,000

$416,000

Port Macquarie Running Festival

2017

$5,000

$763,000

Slice of Haven

2017

$5,000

$647,000

Blues & BBQ Festival

2017

$5,000

$812,000

Ekam Yoga Festival

2017

$2,500

$44,000

Port Macquarie Beer & Cider Festival

2017

$5,000

$500,000

Beach to Brother Running Festival

2017

$5,000

$353,000

Port Macquarie Mountain Bike Festival

2017

$2,500

$10,000

Suck it Up Buttercup

2018

$5,000

$329,000

Port Macquarie Running Festival

2018

$5,000

$1,021,000

Slice of Haven

2018

$5,000

$892,000

Hello Koalas Festival

2018

$5,000

$203,000

TOTAL

31

$121,000

$9,112,500

*Red figures indicate estimate only. Acquittal data for these events due July 2018.

 

Options

 

1.   Council can endorse the final assessment of the internal review panel, which is to grant the following amounts :

Event Name

Sponsorship $ Recommended

Digital Technology Expo

$5,000

Beach to Brother Marathon

$5,000

Elephant Trail Race

$5,000

Coastal Country Music Festival

$2,500

Wildwood Music Festival

$2,500

Total allocated this round

$20,000

 

The Program guidelines provide Council with the flexibility to allocate an amount less than $5,000. Panel members have recommended a $2,500 allocation for two applicants which are deemed to have demonstrate potential against the funding criteria to a lesser extent than other recipients. 

 

OR

 

2.   Council does not endorse the final assessment of the internal review panel. This will result in the further options of either not expending any of the allocated budget for this round of funding or re-opening this round of funding and calling for new applications.

 

Community Engagement & Internal Consultation

 

No external community engagement occurred as part of the assessment process.

 

Internal consultation included:

 

Director Strategy & Growth

Group Manager Economic Development & Communications

Destination Management Coordinator

 

Internal Review Panel:

Group Manager Assets & Property Investment

Group Manager Community Place

Major Events Manager

Economic Development Project Officer

 

Planning & Policy Implications

 

There are no planning and policy implications in relation to this report.

 

Financial & Economic Implications

 

Since February 2015, Council has allocated $121,000 to the Event Sponsorship Program with a return on investment of $9,112,500 being realised (through a calculated economic impact considering visitors nights as a direct result of these events).

 

For the purpose of this report, Council has an annual allocated budget for the Event Sponsorship Program of $40,000 divided between two contestable funding rounds. Should Council choose to adopt Option 1 from this report, $20,000 will be allocated from this budget to the four events recommended.

 

Attachments

 

1View. CONFIDENTIAL - Attachment A (Confidential)


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          11.02

 

Subject:     Economic Development Strategy 2017-2021: Six Monthly Report on Progress

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

3.2.1  Identify, support and advocate for effective programs that assist the growth of appropriate business and industry.

 

l

 

RECOMMENDATION

 

That Council note the six monthly progress report on implementation of the 2017-2021 Port Macquarie-Hastings Economic Development Strategy.

 

Executive Summary

 

The implementation of actions under Council’s 2017-2021 Economic Development Strategy continues the work undertaken over the course of the 2013-2016 Strategy to enhance the economic future for our region. Delivery of a diverse range of projects is underway, with positive outcomes is being achieved through collaboration between Council, local business and industry groups. Priorities and progress of the Strategy’s implementation continues to be overseen by Council’s Economic Development Steering Group (EDSG) which meets monthly.

 

Discussion

 

Council adopted the 2017-2021 Economic Development Strategy at its meeting on 17 May 2017, following public exhibition. 

 

In adopting the Strategy, Council resolved to monitor implementation by way of a six monthly report on progress against actions. This report constitutes the second implementation report for the Strategy.

 

The Strategy was considered to be a renewal rather than a totally new Strategy and continued with the following five key outcomes:

 

1.   Embracing business and a strong economy.

2.   Providing the foundations.

3.   Creating vibrant and desirable place.

4.   Driving opportunity.

5.   Partnering for success.

 

In the past six months, progress has continued under the above themes.  Attachment 1 provides an overview of a range of actions and initiatives which have been completed or progressed in the period November 2017 to April 2018. 

 

Some key highlights include:

·    On-going investment and planning for infrastructure and recreation projects which will support economic activity and growth;

·    Advocacy in the form of engagement with state and federal ministers and members of parliament, and submissions to parliamentary inquiries on matters of importance to our regional economy;

·    Council sponsored and supported 13 locally owned and hosted events;

·    Destination marketing and PR delivery in accordance with our Destination Management Plan.

·    Launch and operation of ‘The Hub’ Pop-Up Business and Co-working space;

·    Commencement of the Port Macquarie Hastings Skills Audit;

·    Increased commitment to grant funding to support projects of economic value; and

·    Major on-line marketing campaign to encourage investment and relocation in our region, focusing on the live, work, invest.

 

At its 11 April 2018 meeting, the Economic Development Steering Group considered the attached report and noted progress to date on a wide range of initiative under the Strategy.

 

Options

 

Council may note the report or choose to ask for further information.

 

Community Engagement & Internal Consultation

 

Community Engagement

 

The Strategy implementation is undertaken by working with local business and industry and with oversight by the Port Macquarie Hastings Economic Development Steering Group.

 

Internal Consultation

 

Strategy action implementation has been undertaken by/in collaboration with a wide range of Council staff.

 

Planning & Policy Implications

 

Council at its 15 November 2017 meeting resolved to receive a six monthly progress report on the actions within the Strategy.

 

Financial & Economic Implications

 

It should be recognised that there is the potential for significant economic benefits to the Local Government Area if the outcomes identified in the adopted Strategy are achieved.

 

Attachments

 

1View. Status Report: 2017-2021 Economic Development Strategy  

 


AGENDA                                                                                Ordinary Council

16/05/2018









 

 

What we are trying to achieve

A connected, sustainable, accessible community and environment that is protected now and into the future.

 

 

What the result will be

We will have:

              Effective management and maintenance of essential water, waste and sewer infrastructure

              A community that is prepared for natural events and climate change

              Sustainable and environmentally sensitive development outcomes that consider the impact on the natural environment

              Accessible transport network for our communities

              Infrastructure provision and maintenance that meets community expectations and needs

              Well planned communities that are linked to encourage and manage growth

              Accessible and protected waterways, foreshores, beaches and bushlands

              An environment that is protected and conserved for future generations

              Renewable energy options that are understood and accessible by the community

 

How we will get there

4.1     Provide (appropriate) infrastructure and services including water cycle management, waste management, and sewer management

4.2     Aim to minimise the impact of natural events and climate change, for example, floods, bushfires and coastal erosion

4.3     Facilitate development that is compatible with the natural and built environment

4.4     Plan for integrated transport systems that help people get around and link our communities

4.5     Plan for integrated and connected communities across the Port Macquarie-Hastings area

4.6     Restore and protect natural areas

4.7     Provide leadership in the development of renewable energy opportunities

4.8     Increase awareness of issues affecting our environment, including the preservation of flora and fauna

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          12.01

 

Subject:     Notice of Alteration of a Motion - Petition - Request for Ocean Tidal Pool in Port Macquarie

 

 

 

Councillor Turner has given notice of his intention to move the following motion:

 

 

 

RECOMMENDATION

 

That Council alter the “12.02 – Notice of Motion – Request for Ocean Tidal Pool in Port Macquarie” adopted at the April 2018 Ordinary Council meeting to:

 

That Council:

1.   Note the 2016 petition for an ocean tidal pool in Port Macquarie resubmitted to the Mayor by the Port Macquarie Tidal Pool Committee Incorporated.

2.   Note the petition received by the Mayor from Jenny Broughton in March 2017 in favour of an ocean tidal pool in Port Macquarie.

3.   Note that an ocean tidal pool in Port Macquarie is not a priority for Council.

4.   Request the two petitions be considered by Council as public submissions to the 2018-19 Operational Plan.

5.   Encourage the Port Macquarie Tidal Pool Committee Incorporated to make any future requests, submissions and grant applications through Council’s recognised engagement processes to ensure that the competing priorities of all volunteer and community groups in our area receive appropriate and equal consideration by Council.

 

Comments by Councillor (if provided)

 

No comments have been provided.

 

Attachments

 

1View. Minutes relating to 12.02 NOTICE OF MOTION - PETITION - REQUEST FOR OCEAN TIDAL POOL IN PORT MACQUARIE

2View. Notice of Alteration of Motion

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          12.02

 

Subject:     Notice of Motion - Upgrade of Port Macquarie Breakwall by Crown Land

 

 

 

Councillor Turner has given notice of his intention to move the following motion:

 

 

 

RECOMMENDATION

 

That Council:

1.    Note the information contained in the Council report for Item 12.06 from the Ordinary Council Meeting in August 2017

2.    Note the continued lack of action by the NSW Department of Industry – Lands & Forestry (Minor Ports) with regard to the planned upgrade to the Port Macquarie Breakwall.

3.    Write to the Minister for Lands and Forestry, Mr Paul Toole MP and the Member for Port Macquarie, Mrs Lesley Williams MP, reminding them of the significant community consultation undertaken by Council on the Department’s behalf, and requesting the commencement of this long-overdue priority project on behalf of our community.

 

Comments by Councillor

 

No comments were provided.

 

Attachments

 

1View. Item 12.06 and Resolution from Ordinary Council Meeting August 2017

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          12.03

 

Subject:     Notice of Motion - Short Street Plaza Car Park

 

 

 

Councillor Alley has given notice of his intention to move the following motion:

 

 

 

RECOMMENDATION

 

That Council:

1.       Note the significance of the Plaza site and adjoining lands and the intent of the Port Macquarie Foreshore Final Vision & Master Plan (2009), the Hastings Regional Crown Reserve Precinct A Plan of Management (2014), Development Control Plan 20 Port Macquarie Town Centre (2009) and Port Macquarie-Hastings Development Control Plan 2013, to support excellence in urban design for this land.

2.       Note that Council resolution 12.07 on the 16 August 2017 has not solicited a reply.

3.       Request the General Manager to write to Minister Niall Blair in his capacity as the Minister responsible for the Crown Land Estate offering $2 for the purchase of the Plaza Car Park Site, otherwise known as LOT 701 DP1026899, indicating that council is interested in developing the site in accordance with:

a)      The objectives of the Hastings Regional Crown Reserve – Precinct A, Plan of Management; and

b)      The outcome of a Community Engagement Plan conducted by Council relating to the commercial and public activation of this site.

c)      The dedication of the site as a public car park.

4.       Attach relevant material to the letter including Council resolutions which directly relate to the site, such as:

a)      Council’s Expression of Interest, Item 8.01 Ordinary Council Meeting 4 February 2015 and attachments, which also documents public consultation.

b)      The public petition that accrued approximately 12,700 signatures, noting their concerns regarding the site.

c)      The resolution of the Ordinary Council Meeting 15 July, 2015 under Mayoral Minute which confirms the relevant planning instruments and principles of design which apply.

d)      News article Port Macquarie News, 7 September 2015 which reports the positions of the parties including an undertaking by the Member for Port Macquarie and the Minister for Lands to protect the public car parking spaces by a positive covenant.

e)      Council’s letter of 28 September 2015 to the NSW Government asking their intentions for the site.

5.       Request the General Manager to write to the Hon Leslie Williams requesting her urgent intervention to end the deadlock on the stalemate with regard to this important community asset.

6.       Request the General Manager to schedule a Councillor briefing session after receiving a reply from the Minister to consider options for Council to progress this matter.

 

Comments by Councillor

 

Background:

 

At an extraordinary Council Meeting on 4 February 2015, Council resolved (8.01) as follows:

 

RESOLVED: Besseling/Turner

 

That Council:

1.   Respond to an Expression of Interest to purchase Crown land known as the Plaza Car Park and described as Lot 701 DP 1026899 by the closing date of 6 February 2015.

2.   Submit a purchase price of $1.00.

3.   Indicate in the Expression of Interest that Council proposes to develop the site in accordance with:

a) The objectives of the Hastings Regional Crown Reserve - Precinct A, Plan of Management; and

b) The outcome of a Community Engagement Plan conducted by Council relating to the commercial and public activation of this site.

4.   Receive a further report on this matter should Council’s application to this Expression of Interest be successful.

CARRIED: 7/2

FOR: Besseling, Cusato, Hawkins, Intemann, Levido, Sargeant and Turner

AGAINST: Griffiths and Roberts

 

At the ordinary Council Meeting on 15 July 2015, Council resolved (06.02) as follows:

 

RESOLVED: Besseling

 

That Council:

1.   Note the urban design significance of the Plaza site and adjoining lands and the intent of the Port Macquarie Foreshore Final Vision & Master Plan (2009), the Hastings Regional Crown Reserve Precinct A Plan of Management (2014), Development Control Plan 20 Port Macquarie Town Centre (2009) and Port Macquarie-Hastings Development Control Plan 2013, to support excellence in urban design for this land.

2.   Prepare a draft planning proposal, pursuant to section 55 of the Environmental Planning and Assessment Act 1979, to amend the provisions of Port Macquarie-Hastings Local Environmental Plan 2011, in relation to Lot 701 DP1026899, Lot 2 Sec 70 DP 758852 & Lot 7084 DP 1105463 Short Street, Port Macquarie and Lot 7003 DP 1026692 William Street, Port Macquarie and Lot 702 DP 729806, Lot 703 DP729806, Lot 704 DP 729806 & Lot 705 DP 729806 Clarence Street, Port Macquarie to:

a) Include the land in the Significant Urban Areas Map so that Clause 7.11A Design Excellence applies.

b) Amend Clause 7.11A to include provisions that require the consent authority to have regard to the activation of foreshore frontages.

3.   Forward the draft planning proposal to the Department of Planning and Environment for a Gateway Determination, and exhibit the proposal in accordance with that determination, pursuant to sections 56 - 58 of the Act.

4.   Request that the Secretary of the Department of Planning & Environment issue a Written Authorisation to Council to Exercise Delegation of the plan making functions under section 59 of the Act in respect of the planning proposal.

5.   Note that Development Control Plan 20 Port Macquarie Town Centre (2009), which is the basis for the Port Macquarie Town Centre provisions in Port Macquarie-Hastings Development Control Plan 2013, was prepared with assistance from the Department of Planning’s Urban Design Advisory Service (UDAS) and GM Urban Design and Architecture Pty Ltd.

CARRIED: 8/0

FOR: Besseling, Cusato, Griffiths, Intemann, Levido, Roberts, Sargeant and Turner

AGAINST: Nil

 

At the ordinary Council Meeting on 16 August 2017, Council resolved (12.07) as follows:

RESOLVED:  Intemann/Alley

 

That Council request the General Manager:

1.       Write to the Member for Port Macquarie seeking latest information on any plans of the NSW Government and Crown Lands for the Plaza Car Park, Short Street, Port Macquarie and advocating for a high quality development of the site that preserves all the existing public car parking and integrates with the foreshore and adopted planning instruments.

2.       Attach relevant material to the letter including Council resolutions which directly relate to the site, such as:

a)      Council’s Expression of Interest, Item 8.01 Ordinary Council Meeting 4 February 2015 and attachments, which also documents public consultation.

b)      The public petition that accrued approximately 12,700 signatures, noting their concerns regarding the site.

c)      The resolution of the Ordinary Council Meeting 15 July, 2015 under Mayoral Minute which confirms the relevant planning instruments and principles of design which apply.

d)      News article Port Macquarie News, 7 September 2015 which reports the positions of the parties including an undertaking by the Member for Port Macquarie and the Minister for Lands to protect the public car parking spaces by a positive covenant.

e)      Council’s letter of 28 September 2015 to the NSW Government asking their intentions for the site.

3.       Schedule a Councillor briefing session to consider options for Council to progress this matter.

carried: 9/0

For: Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

 

Attachments

 

Nil

 


AGENDA                                                                                Ordinary Council

16/05/2018

 

 

Item:          12.04

 

Subject:     Hastings River Flood Study Update

Presented by:  Development and Environment, Daniel Croft

 

 

Alignment with Delivery Program

 

4.2.2 Promote strategies to mitigate climate change.

 

 

 

RECOMMENDATION

 

That Council:

1.       Place on public exhibition the updated Hastings River Flood Study commencing from 28 May 2018 for a minimum of 32 days.

2.       Place on public exhibition the revised Port Macquarie-Hastings Council Flood Policy from 28 May 2018 for a minimum of 32 days.

3.       Note that a further report is planned to be tabled at the August 2018 meeting of Council, detailing the submissions received from the public during the exhibition period.

 

Executive Summary

 

In accordance with the adopted Hastings River Floodplain Risk Management Plan (2014), Port Macquarie-Hastings Council (PMHC) update the Hastings River Flood Study to refine the existing 100 year (1% Average Exceedance Probability (AEP)) flood event and model five (5) climate change scenarios.

 

Flood Model Refinement

The Hastings River Flood Study (2017) documents updates to the digital terrain model (DTM) to include a number of land development (subdivisions), significant changes to topography such as the Pacific Highway and Oxley Highway embankments and associated bridge and culvert structures that have been constructed since the original flood study was completed in 2006.

 

Updated Flood Results

The Hastings River Flood Study (2017) recommends that the updated 100 year flood modelling results be adopted to define present day flood characteristics for the Hastings River catchment.

 

The updated modelling is predicting peak 100 year flood levels that are largely consistent with the Hastings River Flood Study (2006) results with any differences typically within +/- 0.1 metre (100mm).

 

Climate Change Assessment Results and Findings

Modelling of climate change was a high priority action in the Hastings River Floodplain Risk Management Plan (2014).

 

Five (5) climate change scenarios were modelled as follows:

Scenario 1 – 1% AEP catchment event with 10% increase in rainfall intensity plus 900mm Sea Level Rise (SLR).

Scenario 2 – 1% AEP catchment event with 900mm SLR.

Scenario 3 – 1% AEP catchment event with 10% increase in rainfall intensity plus 400mm SLR.

Scenario 4 – 1% AEP catchment event with 400mm SLR.

Scenario 5 – Probable Maximum Flood (PMF) with 900mm SLR.

 

Note:

·    1% AEP is equivalent to a 100 year event.

·    400mm SLR is the estimated 2050 ocean condition.

·    900mm SLR is the estimated 2100 ocean condition.

 

Flood Policy Amendments

The Hastings River Flood Study (2017) recommends changes to flood levels within the Hastings River catchment.

 

Updated flood mapping has been developed to define Flood Planning Areas (FPA) within the Port Macquarie-Hastings Local Environmental Plan (LEP) 2011. The FPA is used to define land subject to flood related development controls.

 

Changes to development controls within the Port Macquarie-Hastings Council Flood Policy have also been proposed to ensure that the intent of the new flood mapping data is effectively incorporated into flood planning provisions for the Hastings River catchment.

 

The proposed changes to the Port Macquarie-Hastings Council Flood Policy address four (4) main categories:

·    Flood Extents - revision and update to the flood extents based on new data.