Ordinary Council

 

Business Paper

 

date of meeting:

 

Wednesday 20 June 2018

location:

 

Council Chambers

17 Burrawan Street

Port Macquarie

time:

 

5.30pm

 


Community Vision                                  A sustainable high quality of life for all

 

 

 

 

Community Mission                               Building the future together

                                                                  People Place Health Education Technology

 

 

 

 

Council’s Corporate Values                  é   Sustainability

                                                                  é   Excellence in Service Delivery

                                                                  é   Consultation and Communication

                                                                  é   Openness and Accountability

                                                                  é   Community Advocacy

 

 

 

 

Community Themes                               é  Leadership and Governance

                                                                  é  Your Community Life

                                                                  é  Your Business and Industry

                                                                  é  Your Natural and Built Environment

 


How Members of the Public Can Have Their Say at Council Meetings

Council has a commitment to providing members of the public with an input into Council's decision making.  The Council's Code of Meeting Practice provides two (2) avenues for members of the public to address Council on issues of interest or concern at the Ordinary Council Meeting.   These are:

·         Addressing Council on an Agenda Item (if the matter is listed in the Council Business Paper)

·         Addressing Council in the Public Forum (if the matter is not listed in the Council Business Paper)

 

You can request to address Council by completing the:

·         ‘Request to Speak on an Agenda Item’ form

·         ‘Request to Speak in the Public Forum’ form

 

These can be obtained from Council’s Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Council’s website.

 

Requests can also be lodged on-line at:

http://www.pmhc.nsw.gov.au/About-Us/How-Council-Works/Council-Committee-Meetings/Request-to-speak-on-an-Agenda-Item

 

http://www.pmhc.nsw.gov.au/About-Us/How-Council-Works/Council-and-Committee-Meetings/Request-to-speak-in-a-Public-Forum

 

Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting.

 

·         Council will permit no more than two (2) speakers ‘in support of’ and two (2) speakers ‘in opposition to’ the recommendation on any one (1) Agenda Item.

·         A maximum of five (5) speakers will be heard in the Public Forum.

·           There is no automatic right under legislation for the public to participate in a Meeting of Council or a Committee of Council.

·           For a member of the public to be considered to address Council they must agree to strictly adhere to all relevant adopted Council Codes, Policies and Procedures at all times.

·           Consideration of items for which requests to address the Council Meeting have been received will commence at 5:30pm.

·           When your name is called, please proceed to the Council Table and address Council.

·           Each speaker will be allocated a maximum of five (5) minutes to address Council. This time is strictly enforced.

·           Councillors may ask questions of a speaker following an address.  Each answer, by the speaker to a question, is limited to two (2) minutes.  A speaker cannot ask questions of Council.

·           An Agenda Item will be debated by Council following the address.

·           Council will not determine any matter raised in the Public Forum session, however Council may resolve to call for a future report.

·           If you have any documentation to support your presentation, provide two (2) copies to Council by 12 noon on the day of the Meeting.

·           If a speaker has an audio visual presentation, a copy of the presentation is to be provided to Council by 12 noon on the day of the Meeting.

·           The following will not be considered in the Public Forum (in accordance with the Code of Meeting Practice, clause 2.14.14):

-         Proposed or current development and rezoning applications and related matters.

-         A third (3rd) or subsequent application by a single member of the public to address Council on the same issue in the same calendar year. Council, at its discretion, may elect to exempt representatives or members of community groups from this restriction.

-         Any formal procurement process, contract negotiation or dispute resolution being undertaken.

-         Any matter the General Manager (or their delegate) considers inappropriate for discussion in the Public Forum.

·           Council accepts no responsibility for any defamatory statements made by speakers.

·           Members of the public may quietly enter and leave the Meeting at any time.


Ordinary Council Meeting

Wednesday 20 June 2018

 

Items of Business

 

Item       Subject                                                                                                      Page

 

 

01           Acknowledgement of Country............................................................................ 1

02           Local Government Prayer................................................................................... 1

03           Apologies......................................................................................................... 1

04           Confirmation of Minutes.................................................................................... 1

05           Disclosures of Interest..................................................................................... 28

06           Mayoral Minute

06.01..... Mayoral Discretionary Fund Allocations.............................................. 32

07           Confidential Correspondence to Ordinary Council Meeting................................. 33

08           Public Forum................................................................................................... 34

09           Leadership and Governance........................................................................... 35

09.01..... 2018 Local Government NSW Annual Conference................................ 36

09.02..... Voting Delegates - Vice President Local Government NSW Board........ 38

09.03..... Status of Reports From Council Resolutions....................................... 40

09.04..... Disclosure of Interest Return.............................................................. 45

09.05..... Making of Rates and Charges for 2018/2019, Adoption of the Fees and Charges and Revenue Policy for 2018/2019............................................................ 47

09.06..... Integrated Planning and Reporting (IPR) Documents ........................... 54

09.07..... Monthly Financial Review for May 2018............................................... 92

09.08..... Investments - May 2018..................................................................... 98

09.09..... Town Centre Master Plan Sub-Committee - Membership..................... 102

10           Your Community Life................................................................................... 105

10.01..... Kendall Main Street Master Plan....................................................... 106

10.02..... Recommended Item from Cultural Steering Group - (General Business Item) - Surf Museum - Town Beach North............................................................ 113

10.03..... Recommended Items from the Mayor's Sporting Fund Sub-Committee - May 2018 ....................................................................................................... 115

10.04..... Artwalk 2018 - Post Event Report..................................................... 116

10.05..... Cultural Plan Review......................................................................... 125

11           Your Business and Industry

              Nil

12           Your Natural and Built Environment............................................................. 129

12.01..... Acquisition of Land and Easement - Long Flat Sewerage Scheme...... 130

12.02..... Regional Transport Infrastructure Steering Group Membership Amendment      133

12.03..... Stormwater Strategy Development Update - Integrating Council's Stormwater Strategy with the Integrated Water Cycle Management Strategy....................... 135

12.04..... Garden Crescent, Port Macquarie Car Parking Works as Material Public Benefit....................................................................................................... 145

12.05..... Open Space Contributions Plan ....................................................... 149

12.06..... Deferral of Strata Development Contributions................................... 156

12.07..... Port Macquarie-Hastings Urban Growth Management Strategy 2017-2036 167

12.08..... The Boom Reserve Dog Off-Leash Park........................................... 216

12.09..... Classification of Land Transferred to Council for Sewer Purposes...... 222

12.10..... Classification of Land Acquired by Council - Stingray Creek.............. 224  

13           Questions for Next Meeting

14           Confidential Matters

Motion to move into Confidential Committee of the Whole............................... 227

14.01..... Request for Bad Debt Write-Off

14.02..... T-18-13 Hartys Creek Bridge Replacement

14.03..... T-18-16 Provision of Legal Services

14.04..... T-18-18 Provision of Hire Services - Contract Plant, Ancillary Equipment and Plant Operators

14.05..... Property Purchase by Property Reserve

Adoption of Recommendations from Confidential Committee of the Whole

 


AGENDA                                                                                Ordinary Council      20/06/2018

Item:          01

Subject:     ACKNOWLEDGEMENT OF COUNTRY

 

"I acknowledge that we are gathered on Birpai Land. I pay respect to the Birpai Elders both past and present. I also extend that respect to all other Aboriginal and Torres Strait Islander people present."

 

 

Item:          02

Subject:     LOCAL GOVERNMENT PRAYER

 

A Minister from the Combined Churches of Port Macquarie will be invited to deliver the Local Government Prayer.

 

 

Item:          03

Subject:     APOLOGIES

 

RECOMMENDATION

That the apologies received be accepted.

 

 

Item:          04

Subject:     CONFIRMATION OF PREVIOUS MINUTES

Recommendation

That the Minutes of the Ordinary Council Meeting held on 16 May 2018 be confirmed.

 


MINUTES

Ordinary Council Meeting

                                                                                                                        16/05/2018

 

 

 

PRESENT

 

Members:

 

Councillor Peta Pinson (Mayor)

Councillor Lisa Intemann (Deputy Mayor)

Councillor Rob Turner

Councillor Michael Cusato

Councillor Sharon Griffiths

Councillor Peter Alley

Councillor Justin Levido

Councillor Geoff Hawkins

Councillor Lee Dixon

 

Other Attendees:

 

Acting General Manager (Rebecca Olsen)

Acting Director Corporate Performance (Adam Holthouse)

Acting Director Development and Environment (Dan Croft)

Director Infrastructure (Alex Fisher)

Director Strategy and Growth (Jeffery Sharp)

Group Manager Governance and Procurement (Blair Hancock)

Governance Support Officers (Bronwyn Lyon/Gai Lazarides)

Communications Manager (Andy Roberts)

 

 

The meeting opened at 5.30pm.

 

 

01       ACKNOWLEDGEMENT OF COUNTRY

The Mayor opened the Meeting with an Acknowledgement of Country and welcomed all in attendance in the Chamber.

 

 

02       LOCAL GOVERNMENT PRAYER

Peter Charles, Assistant Minister from the Presbyterian Church delivered the Local Government Prayer.

 

03       APOLOGIES

Nil.

The Mayor acknowledged Robyn Sparks for her 10 year attendance at Council meetings.

 

 

04       CONFIRMATION OF MINUTES

RESOLVED:  Intemann/Hawkins

That the Minutes of the Ordinary Council Meeting held on 18 April 2018 be confirmed.

carried:      8/1

For:   Alley, Cusato, Dixon, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Griffiths

 

 

05       DISCLOSURES OF INTEREST

 

 

Councillor Levido declared a Non-Pecuniary, Significant Interest in Item 12.11 - Section 4.55 Modification DA2010 - 577.4 - Modification To Subdivision Lot Layout Including Addition Of One (1) Torrens Title Lot - Lot 2 DP 1231106, No. 72 Lorne Road, Kendall, the reason being that Councillor Levido is a partner in the Port Macquarie law firm, Donovan Oates Hannaford Lawyers and acts for the owner of a property the subject of the report.

 

Councillor Levido declared a Non-Pecuniary, Significant Interest in Item 14.06 - Section 4.55 Modification DA2010 - 577.4 - Modification To Subdivision Lot Layout Including Addition Of One (1) Torrens Title Lot - Lot 2 DP 1231106, No. 72 Lorne Road, Kendall, the reason being that Councillor Levido is a partner in the Port Macquarie law firm, Donovan Oates Hannaford Lawyers and acts for the owner of a property the subject of the report.

 

Councillor Intemann declared a Non-Pecuniary, Less Than Significant Interest in Item 09.06 - Mid North Coast Regional Equestrian Centre, the reason being that Councillor Intemann is the honorary Patron of the Port Macquarie Pony Club which is mentioned in the report as a potential user of the proposed facility.

 

Councillor Intemann declared a Non-Pecuniary, Less Than Significant Interest in Item 12.05 - Planning Proposal:  Bundaleer Aged Care Centre, 4-8 Johnstone Street and 67 High Street, Wauchope, the reason being that Councillor Intemann is a Director of the Hastings Cooperative Limited, the Chair of which is a member of the Board of Bundaleer Care Services.

 

Councillor Intemann declared a Pecuniary Interest in Item 12.06 - Planning Proposal: Proposed Highway Service Centre, 1179 Oxley Highway, Sancrox, the reason being that Councillor Intemann is a Director of Hastings Cooperative Ltd which operates service stations on the Oxley Highway in Wauchope about 10kms from the location of the proposal.

 

Councillor Pinson declared a Pecuniary Interest in Item 14.06 - T-18-02 Southern Arm Trunk Main Cowarra Balance Tank to Pacific Highway, the reason being that Councillor Pinson owns a company known as Stabilcorp which has occasional business dealings with one of the tenderers.

 

 

06.01  Mayoral Discretionary Fund Allocations

RESOLVED:  Pinson

 

That the Mayoral Discretionary Fund allocations for the period 5 April to 1 May 2018 inclusive be noted.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

07       CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING

 

RESOLVED:  Levido/Dixon

That Council determine that the attachments to Item Numbers 9.08 and 11.01 be considered as confidential, in accordance with section 11(3) of the Local Government Act.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

08       PUBLIC FORUM

The Mayor advised of applications to address Council in the Public Forum from:

 

1.         Mr Paul Jones regarding Water Fluoridation Update Report 18/04/18

2.         Mr Peter Newman regarding 2018-19 Operational Plan – Kew Main Street Plan.

 

RESOLVED:  Cusato/Dixon

 

That the above requests to speak in the Public Forum be acceded to.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

08.01     Water Fluoridation Update Report 18/04/18

Mr Paul Jones, Citizens Against Fluoridation Inc, addressed Council in regard to the Water Fluoridation Update Report 18/04/18 and answered questions from Councillors.

 

 

08.02     2018-19 Operational Plan – Kew Main Street Plan

Mr Peter Newman, Kew Business Community Group addressed Council in regard to the 2018-19 Operational Plan – Kew Main Street Plan.

 

 

Requests to Speak on an Agenda Item

The Mayor advised of requests to speak on an agenda item, as follows:

Item 12.01 – Mr Fred O’Toole in opposition of the recommendation.

Item 12.05 – Mr Gareth Norman in opposition of the recommendation.

Item 12.05 – Ms Michelle Love in opposition of the recommendation.

Item 12.06 – Mr Michael Mowle in support of the recommendation.

Item 12.10 – Mr Teale Bryan in support of the recommendation.

Item 12.11 – Mr Michael Mowle in support of the recommendation.

RESOLVED:  Cusato/Dixon

That the requests to speak on an agenda item be acceded to:

 

 

Suspension of Standing Orders

 

RESOLVED: Hawkins/Turner

That Standing Orders be suspended to allow items 12.01, 12.05, 12.06, 12.10, 12.11 to be brought forward and considered next.

 

 

12.01  Notice of Alteration of a Motion - Petition - Request for Ocean Tidal Pool in Port Macquarie

 

Mr Fred O’Toole, Port Macquarie Tidal Pool Committee Inc, addressed Council in opposition of the recommendation. Councillor Levido clarified his Alteration of Motion.

 

RESOLVED:  Turner/Cusato

 

That Council alter the “12.02 – Notice of Motion – Request for Ocean Tidal Pool in Port Macquarie” adopted at the April 2018 Ordinary Council meeting to:

 

That Council:

 

1.         Note the 2016 petition for an ocean tidal pool in Port Macquarie resubmitted to the Mayor by the Port Macquarie Tidal Pool Committee Incorporated.

3.         Note the petition received by the Mayor from Jenny Broughton in March 2018 in favour of an ocean tidal pool in Port Macquarie.

4.         Note that an ocean tidal pool in Port Macquarie is not a priority for Council.

5.         Request the two petitions be considered by Council as public submissions to the 2018-19 Operational Plan.

6.         Encourage the Port Macquarie Tidal Pool Committee Incorporated to make any future requests, submissions and grant applications through Council’s recognised engagement processes to ensure that the competing priorities of all volunteer and community groups in our area receive appropriate and equal consideration by Council.

7.         Noting that as any development of an Ocean Tidal Pool would require consent from the landowner (in this case the Crown) as part of any future Development Application, request the General Manager seek advice from the Department of Industry Crown Lands as to the Crown’s position regarding the construction of new ocean tidal pools and what information the Crown would require in order to be able to consider giving land owner’s consent to such a proposal being lodged.

carried:      6/3

For:   Cusato, Dixon, Hawkins, Intemann, Levido and Turner

Against:       Alley, Griffiths and Pinson

 

 

12.05  Planning Proposal:  Bundaleer Aged Care Centre, 4-8 Johnstone Street and 67 High Street, Wauchope

 

Councillor Intemann declared a Non-Pecuniary, Less Than Significant Interest in this matter and remained in the room during the Council's consideration.

 

Mr Gareth Norman, Bundaleer Care Services, addressed Council in opposition of the recommendation and answered questions from Councillors.

 

Ms Michelle Love, Love Project Management, addressed Council in opposition of the recommendation and answered questions from Councillors.

 

MOTION

 

MOVED:  Intemann/Alley

 

That Council:

1.         Prepare a Planning Proposal pursuant to section 3.33 of the Environmental Planning and Assessment Act 1979 for the amendment of the provisions of Port Macquarie-Hastings Local Environmental Plan 2011 to permit development of the land for the purpose of residential care facilities to exceed the maximum height of building and maximum floor space ratio controls applying to land in Wauchope, as follows:

a)         In respect to Lot 1 DP 603483, 4-8 Johnstone St:

i)          maximum height of 11.5m for the area labelled “A” and 14.5m to the area labelled “B” shown in Figure 17 of this report

ii)         maximum floor space ratio of 1.30:1,

b)         In respect to Lot A DP 157092, being 67 High St:

i)          maximum height of 11.5m for the area labelled “A” in Figure 17 of this report,

ii)         maximum floor space ratio of 1.00:1.

c)         The flexibility provisions of Clause 4.6 Exceptions to development controls, and 5.6 Architectural roof features, will not apply to the additional permitted height limits.

8.         Forward the Planning Proposal to the NSW Department of Planning and Environment requesting a Gateway Determination pursuant to section 3.34 of the Environmental Planning and Assessment Act 1979.

9.         Prepare a draft Development Control Plan in respect to the land, and exhibit concurrently with the Planning Proposal, incorporating the provisions described in the report.

10.      Request that the Secretary of the Department of Planning & Environment issue a Written Authorisation to Council to Exercise Delegation of the plan making functions under section 3.36 of the Act in respect of the Planning Proposal.

11.      Delegate authority to the General Manager to make any minor amendments to the Planning Proposal as a result of the Section 3.34 Gateway Determination, prior to public exhibition of the proposal.

12.      Undertake community consultation in accordance with the Gateway Determination.

13.      Receive a report following the public exhibition period to demonstrate compliance with the Gateway Determination and to assess any submissions received.

 

AMENDMENT

 

MOVED:  Turner/Hawkins

 

That Council:

1.         Prepare a Planning Proposal pursuant to section 3.33 of the Environmental Planning and Assessment Act 1979 for the amendment of the provisions of Port Macquarie-Hastings Local Environmental Plan 2011 to permit development of the land for the purpose of residential care facilities to exceed the maximum height of building and maximum floor space ratio controls applying to land in Wauchope being Lot 1 DP 603483, 4-8 Johnstone St and Lot A DP 157092, 67 High St, as follows:

a)         maximum height of 14.5m for the area shown blue in Figure 4 of this report

b)         maximum floor space ratio of 1.4:1

2.         Forward the Planning Proposal to the NSW Department of Planning and Environment requesting a Gateway Determination pursuant to section 3.34 of the Environmental Planning and Assessment Act 1979. 

3.         Request that the Secretary of the Department of Planning & Environment issue a Written Authorisation to Council to Exercise Delegation of the plan making functions under section 3.36 of the Act in respect of the Planning Proposal. 

4.         Delegate authority to the General Manager to make any minor amendments to the Planning Proposal as a result of the Section 3.34 Gateway Determination, prior to public exhibition of the proposal. 

5.         Undertake community consultation in accordance with the Gateway Determination.

6.         Receive a report following the public exhibition period to demonstrate compliance with the Gateway Determination and to assess any submissions received.

carried:      6/3

For:   Cusato, Dixon, Griffiths, Hawkins, Pinson and Turner

Against:       Alley, Intemann and Levido

 

THE AMENDMENT BECAME THE MOTION AND WAS PUT

 

RESOLVED:  Turner/Hawkins

 

That Council:

1.         Prepare a Planning Proposal pursuant to section 3.33 of the Environmental Planning and Assessment Act 1979 for the amendment of the provisions of Port Macquarie-Hastings Local Environmental Plan 2011 to permit development of the land for the purpose of residential care facilities to exceed the maximum height of building and maximum floor space ratio controls applying to land in Wauchope being Lot 1 DP 603483, 4-8 Johnstone St and Lot A DP 157092, 67 High St, as follows:

a)         maximum height of 14.5m for the area shown blue in Figure 4 of this report

b)         maximum floor space ratio of 1.4:1

2.         Forward the Planning Proposal to the NSW Department of Planning and Environment requesting a Gateway Determination pursuant to section 3.34 of the Environmental Planning and Assessment Act 1979. 

3.         Request that the Secretary of the Department of Planning & Environment issue a Written Authorisation to Council to Exercise Delegation of the plan making functions under section 3.36 of the Act in respect of the Planning Proposal. 

4.         Delegate authority to the General Manager to make any minor amendments to the Planning Proposal as a result of the Section 3.34 Gateway Determination, prior to public exhibition of the proposal.

5.         Undertake community consultation in accordance with the Gateway Determination.

6.         Receive a report following the public exhibition period to demonstrate compliance with the Gateway Determination and to assess any submissions received.

 

carried:      6/3

For:   Cusato, Dixon, Griffiths, Hawkins, Pinson and Turner

Against:       Alley, Intemann and Levido

 

 

12.06  Planning Proposal: Proposed Highway Service Centre, 1179 Oxley Highway, Sancrox

 

Councillor Intemann declared a Pecuniary Interest in this matter and left the room and was out of sight during the Council's consideration, the time being 07:23pm.

 

Councillor Cusato left the meeting, the time being 07:23pm.

Councillor Cusato returned to the meeting, the time being 07:25pm.

 

Mr Michael Mowle, Hopkins Consultants, addressed Council in support of the recommendation.

 

RESOLVED:  Alley/Cusato

 

That Council:

1.         Prepare a Planning Proposal pursuant to section 3.33 of the Environmental Planning and Assessment Act 1979 for the amendment of the provisions of Port Macquarie-Hastings Local Environmental Plan 2011 to permit development of Lot 11 DP 1029846, 1179 Oxley Highway, Sancrox:

a)         To permit development for the purpose of a Highway Service Centre, including ancillary hotel or motel accommodation for heavy vehicle drivers, and

b)         to permit subdivision to excise the Highway Service Centre from the balance of the site, despite the minimum lot size provisions.

c)         To permit subdivision, following construction of the Highway Service Centre, without being subject to the minimum lot size shown in the lot size map.

d)         To retain a dwelling entitlement on the residue lot.

2.         Forward the Planning Proposal to the NSW Department of Planning and Environment requesting a Gateway Determination pursuant to section 3.34 of the Environmental Planning and Assessment Act 1979, upon:

a)         Satisfactory arrangements being demonstrated  by the Applicant for a coordinated access point from the proposed highway service centre to the Oxley Highway, which can service the southern and northern gateway sites and Billabong Drive, and

b)         Written advice being received from the Roads and Maritime Services that the proposed highway service centre can be safely and efficiently integrated into the Pacific and Oxley Highways, and

c)         Satisfactory arrangements being in place for the connection of the site to reticulated sewer.

3.         Request the General Manager facilitate a meeting between the Applicant, their traffic consultants and Roads and Maritime Services, to discuss the resolution of transport planning issues associated with the Planning Proposal, including the location and design of access from the Highway Service Centre to the Oxley Highway.

4.         Request that the Secretary of the Department of Planning & Environment issue a Written Authorisation to Council to Exercise Delegation of the plan making functions under section 3.36 of the Act in respect of the Planning Proposal.

5.         Delegate authority to the General Manager to prepare a planning proposal in accordance with this report and to make any minor amendments to the Planning Proposal as a result of the Section 3.34 Gateway Determination, prior to public exhibition of the proposal.

6.         Undertake community consultation in accordance with the Gateway Determination.

7.         Prepare a draft Development Control Plan, in respect to the land and the northern Gateway site, incorporating provisions described in this report accordance with clause 18 of the Environmental Planning and Assessment Regulation 2000.

8.         Receive a further report providing details of proposed amendments to the Development Control Plan for approval prior to the Planning Proposal and draft Development Control Plan being exhibited concurrently.

9.         Receive a report following the public exhibition period to demonstrate compliance with the Gateway Determination and to assess any submissions received.

carried:      8/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Levido, Pinson and Turner

Against:       Nil

 

Deputy Mayor Intemann returned to the meeting, the time being 07:30pm.

 

 

12.10  DA2017 - 1084.1 Clubhouse - Lot 7054 DP 1074173, No. 12 Maritime Lane (Oxley Oval), Port Macquarie

 

Councillor Hawkins left the meeting, the time being 07:31pm.

Councillor Hawkins returned to the meeting, the time being 07:32pm.

 

Mr Teale Bryan, Vikings and Cricket, addressed Council in support of the recommendation and answered questions from Councillors.

 

RESOLVED:  Intemann/Cusato

 

That DA 2017 – 1084.1 for a clubhouse at Lot 7054, DP 1074173, No. 12 Maritime Lane (Oxley Oval), Port Macquarie, be determined by granting consent subject to the recommended conditions, with the following amendment:

 

  1. Amend condition C5 to read: ‘(C195) Prior to removal of the 2 Norfolk Pines, written confirmation is to be obtained from Council’s Director Development and Environment that satisfactory arrangements are in place for the provision of offset plantings of Norfolk Pines at a ratio of 2:1 (i.e. 4 replacement trees).’

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.11  Section 4.55 Modification DA2010 - 577.4 - Modification To Subdivision Lot Layout Including Addition Of One (1) Torrens Title Lot - Lot 2 DP 1231106, No. 72 Lorne Road, Kendall

 

Councillor Levido declared a Non-Pecuniary, Significant Interest in this matter and left the room and was out of sight during the Council's consideration, the time being 07:39pm.

 

Mr Michael Mowle, Hopkins Consultants, addressed Council in support of the recommendation and answered questions from Councillors.

 

RESOLVED:  Intemann/Turner

That Section 4.55 modification to DA 2010 - 577 for a modification to subdivision layout including addition of one (1) torrens title lot at Lot 2, DP 1231106, No. 72 Lorne Road, Kendall, be determined by granting the modified consent subject to the recommended conditions.

carried:      8/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Pinson and Turner

Against:       Nil

 

Councillor Levido returned to the meeting, the time being 07:45pm.

 

 

09.01  Status of Reports From Council Resolutions

 

RESOLVED:  Cusato/Alley

 

That Council note the information contained in the Status of Reports from Council Resolutions report.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.02  2018-2019 Councillor and Mayoral Fees

 

RESOLVED:  Intemann/Alley

 

That in relation to Councillor remuneration for the 2018-2019 financial year, Council:

1.         Pursuant to the provisions of section 248(2) of the Local Government Act 1993, Council set the annual fee payable to a Councillor for the financial year commencing 1 July 2018 to be $19,790.

2.         Pursuant to the provisions of section 249(3) of the Local Government Act 1993, Council set the annual fee payable to the Mayor for the financial year commencing 1 July 2018 to be $62,960 (this amount includes the fee payable to a Councillor).

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.03  Quarterly Budget Review Statement

 

RESOLVED:  Hawkins/Pinson

 

That Council note the Quarterly Budget Review Statement for the March 2018 quarter.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.04  Investments - April 2018

 

RESOLVED:  Alley/Intemann

 

That Council:

1.         Note the Investment Report for the month of April 2018.

2.         Request the General Manager to provide a briefing to councillors on floating rate notes (FRN) with particular attention to primary and secondary markets, risk analysis and price determination.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.05  Monthly Financial Review for April 2018

 

RESOLVED:  Hawkins/Alley

 

That Council adopt the adjustments in the “Financial and Economic Implications” section of the Monthly Financial Review Report for April 2018.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.06  Mid North Coast Regional Equestrian Centre

Councillor Hawkins left the meeting, the time being 07:53pm.

Councillor Hawkins returned to the meeting, the time being 07:56pm.

 

Councillor Intemann declared a Non-Pecuniary, Less Than Significant Interest in this matter and remained in the room during the Council's consideration.

 

RESOLVED:  Intemann/Pinson

 

That Council:

 

1.         Note the request from the Camden Haven Pastoral Agricultural Horticultural & Industrial Society for a financial contribution in support of their Regional Sports Infrastructure Fund application for construction of The Mid North Coast Regional Equestrian Centre.

2.         Provide support of $25,000 to the Camden Haven Pastoral Agricultural Horticultural & Industrial Society should their grant application under the Regional Sports Infrastructure Fund be successful.

3.         Confirm that the proposal represents a significant community and public benefit and that approval has been given to waive Development Application fees and associated administrative and application fees to an approximate value of $11,000.

carried:      8/1

For:   Alley, Cusato, Dixon, Griffiths, Intemann, Levido, Pinson and Turner

Against:       Hawkins

 

 

09.07  2017-2018 Operational Plan - Quarterly Progress Report as at 31 March 2018

 

RESOLVED:  Griffiths/Dixon

 

That Council note the 2017-2018 Operational Plan - Quarterly Progress Report as at 31 March 2018.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.08  Property Investment Portfolio - Six Monthly Report

 

RESOLVED:  Levido/Hawkins

 

That Council note the update provided on the Property Investment Portfolio as provided in this report.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.09  Development Activity And Assessment System Performance

 

RESOLVED:  Cusato/Alley

 

That Council note the Development Activity and Assessment System Performance report for the third quarter of 2017-2018.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

10.01  2017-2018 Community Grants Projects for Endorsement

 

RESOLVED:  Pinson/Dixon

 

That Council:

1.         Note the budget available for Community Grants 2017-2018 Round 2 is $108,388:

2.         Pursuant to provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Community Grants 2017-2018 Round 2 for the total amount of $69,412 to the following:

 

Organisation Name                                 Project                                       Funding

General:

Wauchope Patchwork Quilters                 Defibrillator

Incorporated                                                                                                     $2,695

Laurieton Men's Shed                               Car Hoist                                        $8,789

Port Macquarie Women's Shed                Tools and Storage                          $6,000

Telegraph Point Community                     IT Equipment                                 $3,801

Association

Hollisdale Rural Fire Brigade                    Shed Extension                            $10,000

Comboyne Community Association         Restumping Museum                  $10,000

Energy Forever                                                                            Birpai Solar Project            $5,846

Port Macquarie JP’s                                 Office resources                            $7,484

 

                                                                  Sub Total:                                     $54,615

 

Place Making Grants:

Creek to Creek                                         Seating and Shelter                       $3,297

 

                                                                  Sub Total:                                      $3,297

Bicentenary Grants:

Douglas Vale Conservation

Group                                                        Bicentenary Drama                          $500 

Bonny Hills Progress Assoc.                     Community Event                          $4,000

Hastings District Flying Club                     Historical Book                               $2,500

Port Macquarie & District

Family History Group                                Historical Book                               $2,000

Tacking Point SLC                                    Historical Book                               $2,000

Friends of Mrs York’s Garden                  Community Event                             $500

 

                                                                  Sub Total:                                    $11,500

                                                                  TOTAL:                                       $69,412

 

3.         Allocate the remaining funds of $38,976 to GL 41826 – Bicentenary Activities to assist in developing Bicentenary projects and events to be delivered across the LGA.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

10.02  Trialling of Parklets in the Port Macquarie Town Centre

 

RESOLVED:  Hawkins/Alley

 

That Council:

1.         Note the information contained within the Trialling of Parklets in the Port Macquarie Town Centre Report.

2.         Support the implementation of a trial for Parklets in the Port Macquarie Town Centre in accordance with the proposed model and processes as outlined in this report.

3.         Adopt Funding Option 2 as outlined in this report requiring the Operator to fully fund Parklet construction, installation and maintenance.

4.         Request the General Manager provide a future report to Council presenting the outcome of the Parklet trial process for consideration. 

carried:      6/3

For:   Alley, Cusato, Dixon, Hawkins, Levido and Turner

Against:       Griffiths, Intemann and Pinson

 

 

10.03  Recommended Items from the Mayor's Sporting Fund Sub-Committee - April 2018

 

RESOLVED:  Pinson/Cusato

That Council, pursuant to the provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Mayor’s Sporting Fund as follows:

1.         Ryan Williams in the amount of $600.00 to assist with the expenses he would have incurred travelling to and competing at the 2018 BMX Australian National Championships held in Bunbury, Western Australia in March 2018.

2.         Morgan Jean in the amount of $600.00 to assist with the expenses he would have incurred travelling to and competing at both the NSWCHS Swimming Championships and the 2018 Georgina Hope Foundation National Age Championships held in Sydney from 8 – 10 April and 21 – 2018 April 2018 respectively.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.04  Hastings Regional Sports Fields -  Engagement and Project Update

 

RESOLVED:  Cusato/Dixon

 

That Council note the Project Update provided below and the Community Engagement Report attached which outlines the methodology undertaken to date through the community engagement process for the Hastings Regional Sports Fields.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

11.01  Event Sponsorship Program Round 2, 2018

 

RESOLVED:  Turner/Hawkins

 

That Council pursuant to provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Event Sponsorship Program Round 2 2018 in the total amount of $20,000 to:

 

Event Name

Sponsorship Recommended

Digital Technology Expo

$5,000

Beach to Brother Marathon

$5,000

Elephant Trail Race

$5,000

Coastal Country Music Festival

$2,500

Wildwood Music Festival

$2,500

Total allocated this round

$20,000

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

11.02  Economic Development Strategy 2017-2021: Six Monthly Report on Progress

 

RESOLVED:  Turner/Hawkins

 

That Council note the six monthly progress report on implementation of the 2017-2021 Port Macquarie-Hastings Economic Development Strategy.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

Item - 12.01 Notice of Alteration of a Motion - Petition - Request for Ocean Tidal Pool in Port Macquarie - has been moved to another part of the document.

 

 

12.02  Notice of Motion - Upgrade of Port Macquarie Breakwall by Crown Land

 

RESOLVED:  Turner/Cusato

 

That Council:

1.   Note the information contained in the Council report for Item 12.06 from the Ordinary Council Meeting in August 2017

2.   Note the continued lack of action by the NSW Department of Industry – Lands & Forestry (Minor Ports) with regard to the planned upgrade to the Port Macquarie Breakwall.

3.   Request the General Manager write to the Minister for Lands and Forestry, Mr Paul Toole MP and the Member for Port Macquarie, Mrs Leslie Williams MP, reminding them of the significant community consultation undertaken by Council on the Department’s behalf, and requesting the commencement of this long-overdue priority project on behalf of our community.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.03  Notice of Motion - Short Street Plaza Car Park

 

RESOLVED:  Alley/Intemann

 

That Council:

1.       Note the significance of the Plaza site and adjoining lands and the intent of the Port Macquarie Foreshore Final Vision & Master Plan (2009), the Hastings Regional Crown Reserve Precinct A Plan of Management (2014), Development Control Plan 20 Port Macquarie Town Centre (2009) and Port Macquarie-Hastings Development Control Plan 2013, to support excellence in urban design for this land.

2.       Note that Council resolution 12.07 on the 16 August 2017 has not solicited a reply.

3.       Request the General Manager to write to Minister Niall Blair in his capacity as the Minister responsible for the Crown Land Estate requesting that under Division 4.2 of the Crown Lands Management Act 2016 No 58, that the Plaza Car Park Site, otherwise known as Lot 701 DP1026899, be vested to Port Macquarie-Hastings Council as operational land, indicating Council’s interest to develop the site in accordance with:

a)      The objectives of the Hastings Regional Crown Reserve – Precinct A, Plan of Management; and

b)      The outcome of a Community Engagement Plan conducted by Council relating to the commercial and public activation of this site.

c)      The dedication of the site as a public car park.

4.       Attach relevant material to the letter including Council resolutions which directly relate to the site, such as:

a)      Council’s Expression of Interest, Item 8.01 Ordinary Council Meeting 4 February 2015 and attachments, which also documents public consultation.

b)      The public petition that accrued approximately 12,700 signatures, noting their concerns regarding the site.

c)      The resolution of the Ordinary Council Meeting 15 July, 2015 under Mayoral Minute which confirms the relevant planning instruments and principles of design which apply.

d)      News article Port Macquarie News, 7 September 2015 which reports the positions of the parties including an undertaking by the Member for Port Macquarie and the Minister for Lands to protect the public car parking spaces by a positive covenant.

e)      Council’s letter of 28 September 2015 to the NSW Government asking their intentions for the site.

5.       Request the General Manager to write to the Hon Leslie Williams requesting her urgent intervention to end the deadlock on the stalemate with regard to this important community asset.

6.       Request the General Manager to schedule a Councillor briefing session after receiving a reply from the Minister to consider options for Council to progress this matter.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.04  Hastings River Flood Study Update

RESOLVED:  Intemann/Dixon

 

That Council:

1.       Place on public exhibition the updated Hastings River Flood Study commencing from 28 May 2018 for a minimum of 60 days.

2.       Place on public exhibition the revised Port Macquarie-Hastings Council Flood Policy from 28 May 2018 for a minimum of 60 days.

3.       Note that a further report is planned to be tabled at the September 2018 meeting of Council, detailing the submissions received from the public during the exhibition period.

carried:      8/1

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Cusato

Item - 12.05 Planning Proposal:  Bundaleer Aged Care Centre, 4-8 Johnstone Street and 67 High Street, Wauchope - has been moved to another part of the document.

 

 

Item - 12.06 Planning Proposal: Proposed Highway Service Centre, 1179 Oxley Highway, Sancrox  - has been moved to another part of the document.

 

 

12.07  Recycled Waste

 

RESOLVED:  Turner/Intemann

 

That Council note the information contained within the report.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.08  DA2017 - 1062.1 - Two (2) Lot Subdivision Including Clause 4.6 Variation To Clause 4.1 (Minimum Lot Size) Of Port Macquarie-Hastings Local Environmental Plan 2011 - Lot 180 DP 1197447 No. 8 Highfields Circuit, Port Macquarie

 

RESOLVED:  Levido/Griffiths

That the determination of DA 2017 – 1062.1 for a two (2) lot subdivision including clause 4.6 variation to clause 4.1 (minimum lot size) of Port Macquarie-Hastings Local Environmental Plan 2011 at Lot 180, DP 1197447, No. 8 Highfields Circuit, Port Macquarie, be noted.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.09  DA2018 - 112.1 - Alterations And Additions To Dwelling Including Clause 4.6 Variation To Clause 4.3 (Height of Building) Of Port Macquarie-Hastings Local Environmental Plan 2011 at Lot A DP 23431, No.18 table Street, Port Macquarie

 

RESOLVED:  Levido/Griffiths

That the determination of DA 2018 – 112.1 for alterations and additions to dwelling including clause 4.6 variation to clause 4.3 (height of buildings) of Port Macquarie-Hastings Local Environmental Plan 2011 at Lot A DP 23431, No. 18 Table Street, Port Macquarie, be noted.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Item - 12.10 DA2017 - 1084.1 Clubhouse - Lot 7054 DP 1074173, No. 12 Maritime Lane (Oxley Oval), Port Macquarie - has been moved to another part of the document.

 

 

Item - 12.11 Section 4.55 Modification DA2010 - 577.4 - Modification To Subdivision Lot Layout Including Addition Of One (1) Torrens Title Lot - Lot 2 DP 1231106, No. 72 Lorne Road, Kendall - has been moved to another part of the document.

 

 

13       QUESTIONS FOR NEXT MEETING

 

Nil.

 

 

CONFIDENTIAL COMMITTEE OF THE WHOLE

 

RESOLVED:  Turner/Dixon

1.         That pursuant to section 10A subsections 2 & 3 and 10B of the Local Government Act 1993 (as amended), the press and public be excluded from the proceedings of the Council in Confidential Committee of the Whole (Closed Session) on the basis that items to be considered are of a confidential nature.

2.         That Council move into Confidential Committee of the Whole (Closed Session) to receive and consider the following items:

Item 14.01  Property Purchase by Sewer Fund

This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Item 14.02  Property Purchase by Property Reserve

This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Item 14.03  Council Owned Land in William Street Port Macquarie (PIN 34119)

This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Item 14.04  T-18-04 Supply and Delivery of Chemicals

This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

Item 14.05  T-18-06 Invasive weed control, vegetation management for bushfire Works and Feral Animal Management Services

This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

Item 14.06  T-18-02 Southern Arm Trunk Main Cowarra Balance Tank to Pacific Highway

This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

3.         That the resolutions made by the Council in Confidential Committee of the Whole (Closed Session) be made public as soon as practicable after the conclusion of the Closed Session and such resolutions be recorded in the Minutes of the Council Meeting.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Adjourn meeting

The Ordinary Council Meeting adjourned at 8.55pm.

 

 

Resume meeting

The Ordinary Council Meeting resumed at 9.12pm

 

 

ADOPTION OF RECOMMENDATIONS FROM THE CONFIDENTIAL COMMITTEE OF THE WHOLE

 

RESOLVED:  Levido/Alley

That the undermentioned recommendations from Confidential Committee of the Whole (Closed Session) be adopted:

Item 14.01    Property Purchase by Sewer Fund

                     This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

                     RECOMMENDATION

That Council:

1.       Submit an offer within the adopted value range nominated by Council’s Consulting Valuer for the purchase of Lot 13 DP1139180 (Fernbank Creek Road).

2.       Subject to the outcome of resolution 1 above:

          Delegate to the General Manager authority to:

a.   Sign the Contract for Sale

b.   Sign the letter to Revenue NSW seeking an exemption from the payment of Stamp Duty

c.   Sign the Revenue NSW Purchaser Declaration Form

d.   Sign the Land Registry Services Transfer Form

e.   Sign any of the above or additional forms, either by hand or electronically, that may be required with the introduction of e conveyancing from 1 July 2018

3.       Utilise Council’s Sewer Fund to complete this acquisition should Council’s offer be accepted

4.       On completion of the purchase of Lot 13 DP1139180, pursuant to Section 34 of the Local Government Act 1993, commence the process to classify Lot 13 DP1139180 as “operational” land by placing on exhibition for minimum of 28 days the proposed resolution “ it is intended to classify Lot 13 DP1139180 (land on Fernbank Creek Road) as operational land.”

5.       Note that a further report will be tabled to Council detailing any submissions received from the public during the exhibition period.

 

Item 14.02    Property Purchase by Property Reserve

                     This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

                     RECOMMENDATION

That Council:

1.         Submit an Expression of Interest within the adopted value range nominated by Council’s Consulting Valuer for the purchase of Lot 6 DP31128 (44 John Oxley Drive) and/or Lot 1 DP22077 (46 John Oxley Drive)

2.         Subject to the outcome of resolution 1 above:

Delegate to the General Manager authority to:

a.   Sign the Contracts for Sale

b.   Sign the letters to Revenue NSW seeking an exemption from the payment of Stamp Duty

c.   Sign the Revenue NSW Purchaser Declaration Forms

d.   Sign the Land Registry Services Transfer Forms

e.   Sign any of the above or additional forms, either by hand or electronically, that may be required with the introduction of e conveyancing from 1 July 2018

3.   Utilise Council’s Property Reserve to complete this acquisition should Council’s offer be accepted.

4.   On completion of the purchase of Lot 6 DP31128 and Lot 1 DP22077, pursuant to Section 34 of the Local Government Act 1993, commence the process to classify Lot 6 DP31128 and/or Lot 1 DP22077 as “operational” land by placing on exhibition for minimum of 28 days the proposed resolution “ it is intended to classify Lot 6 DP31128 (44 John Oxley Drive, Port Macquarie) and/or Lot 1 DP22077 (46 John Oxley Drive, Port Macquarie) as operational land.”

5.   Note that a further report will be tabled to Council detailing any submissions received from the public during the exhibition period.

 

Item 14.03    Council Owned Land in William Street Port Macquarie (PIN 34119)

                     This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

                     RECOMMENDATION

That Council:

1.         Note the information contained in the Council Owned Land in William Street Port Macquarie (PIN 34119) report.

2.         Delegate authority to the General Manager to negotiate terms in consideration of legal advice and enter into a Deed of Extension with Gowing Bros Limited, to extend the date for exercise of the Call Option Deed with Gowing Bros Limited for the option to purchase the property, by six (6) months.

 

Item 14.04    T-18-04 Supply and Delivery of Chemicals

                     This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

                     RECOMMENDATION

                     That Council:

1.       Accept the tenders from the following suppliers to be appointed to a panel of suppliers for the Supply and Delivery of Chemicals as listed below for a two (2) year period commencing 1 June 2018, with one (1) option to extend for a further one (1 ) year period, such option to be for the benefit of the Council and may be exercised only by the Council in its sole discretion:

a)   Air Liquide Australia Limited for the supply of Carbon Dioxide and maintenance of Carbon Dioxide Vessel and Associated Equipment;

b)   Chemprod Nominees Pty Ltd t/as Omega Chemicals for the supply of Liquid Aluminium Sulphate;

c)   Ionics Australasia Pty Ltd ( A Coogee Chemicals business) t/as Elite Chemicals for the supply of Sodium Hydroxide and Sodium Hypochlorite; and

d)   IXOM Operations Pty Ltd for the supply of Calcium Nitrate, Hydrated Lime and Hydrofluorosilicic Acid.

2.       Accept the Schedule of Rates for the supply and delivery of chemicals from:

a)   Air Liquide Australia Limited for the supply of Carbon Dioxide and maintenance of Carbon Dioxide Vessel and Associated Equipment;

b)   Chemprod Nominees Pty Ltd t/as Omega Chemicals for the supply of Liquid Aluminium Sulphate;

c)   Ionics Australasia Pty Ltd ( A Coogee Chemicals business) t/as Elite Chemicals for the supply of Sodium Hydroxide and Sodium Hypochlorite; and

d)   IXOM Operations Pty Ltd for the supply of Calcium Nitrate, Hydrated Lime and Hydrofluorosilicic Acid.

3.       Affix the seal of Council to the necessary documents.

4.       Maintain the confidentiality of the documents and considerations in respect of Tender T-18-04.

 

Item 14.05    T-18-06 Invasive weed control, vegetation management for bushfire Works and Feral Animal Management Services

                     This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

                     RECOMMENDATION

That Council:

1.       Accept tenders from the following contractors to be appointed to a panel arrangement for the provision of Invasive Weed Control, Vegetation Management for Bushfire Works and Feral Animal Management Services for a two (2) year period commencing 1 June 2018, with one (1) option to extend for a further two (2) year period, such option to be for the benefit of the Council and may be exercised only by the Council in its sole discretion:

a)      Australian Environmental Services Pty Ltd

b)      BARRC – Bushland & Rainforest Restoration & Consulting;

c)      Biodiversity Australia Pty Ltd t/a Naturecall Environmental;

d)      Gondwana Bush Restoration;

e)      Guppy Enterprises Pty Ltd t/a Aus Eco Solutions;

f)       Reconeco Pty Ltd;

g)      B & T Whitehead t/a Saltair Flora and Fauna; and

h)      KL Benson & JD McGahey t/a Wild Things Native Gardens.

2.       Accept the Schedule of Rates from:

a)      Australian Environmental Services Pty Ltd

b)      BARRC – Bushland & Rainforest Restoration & Consulting;

c)      Biodiversity Australia Pty Ltd t/a Naturecall Environmental;

d)      Gondwana Bush Restoration;

e)      Guppy Enterprises Pty Ltd t/a Aus Eco Solutions;

f)       Reconeco Pty Ltd;

g)      B & T Whitehead t/a Saltair Flora and Fauna; and

h)      KL Benson & JD McGahey t/a Wild Things Native Gardens for the provision of Invasive Weed Control, Vegetation Management for Bushfire Works and Feral Animal Management Services.

3.       Affix the seal of Council to the necessary documents

4.       Maintain the confidentiality of the documents and considerations in respect of Tender T-18-06.

 

Item 14.06    T-18-02 Southern Arm Trunk Main Cowarra Balance Tank to Pacific Highway

                     This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

                     RECOMMENDATION

                     That Council:

1.       Accept the tender from Eire Constructions Pty Ltd for $2,863,505.00 (exclusive of GST) for the construction of the Southern Arm Trunk Main - Cowarra Balance Tank to Pacific Highway.

2.       Accept the Schedule of Rates from Eire Constructions Pty Ltd for the construction of the Southern Arm Trunk Main - Cowarra Balance Tank to Pacific Highway.

3.       Affix the seal of Council to the necessary documents.

4.       Maintain the confidentiality of the documents and consideration in respect of Tender T-18-02.

 

 

 

 

The meeting closed at 9.13pm.

 

 

 

 

 

 

………………………………………..

Peta Pinson

Mayor

 

   


AGENDA                                                                                Ordinary Council      20/06/2018

Item:          05

Subject:     DISCLOSURES OF INTEREST

 

RECOMMENDATION

 

That Disclosures of Interest be presented

 

DISCLOSURE OF INTEREST DECLARATION

 

 

Name of Meeting:     ………………………………………………………………………..

 

Meeting Date:           ………………………………………………………………………..

 

Item Number:            ………………………………………………………………………..

 

Subject:                      ………………………………………………………………………..

                                    …………………………………………………….……………...…..

 

 

I, ..................................................................................... declare the following interest:

 

 

        Pecuniary:

              Take no part in the consideration and voting and be out of sight of the meeting.

 

 

        Non-Pecuniary - Significant Interest:

              Take no part in the consideration and voting and be out of sight of the meeting.

 

        Non-Pecuniary - Less than Significant Interest:

              May participate in consideration and voting.

 

 

For the reason that:  ....................................................................................................

 

.......................................................................................................................................

 

Name:  …………………………………………………….

 

Signed:  .........................................................................  Date:  ..................................

 

 

Growth Bar b&w(Further explanation is provided on the next page)


 

Further Explanation

(Local Government Act and Code of Conduct)

 

A conflict of interest exists where a reasonable and informed person would perceive that a Council official could be influenced by a private interest when carrying out their public duty. Interests can be of two types: pecuniary or non-pecuniary.

 

All interests, whether pecuniary or non-pecuniary are required to be fully disclosed and in writing.

 

Pecuniary Interest

 

A pecuniary interest is an interest that a Council official has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the Council official. (section 442)

 

A Council official will also be taken to have a pecuniary interest in a matter if that Council official’s spouse or de facto partner or a relative of the Council official or a partner or employer of the Council official, or a company or other body of which the Council official, or a nominee, partner or employer of the Council official is a member, has a pecuniary interest in the matter. (section 443)

 

The Council official must not take part in the consideration or voting on the matter and leave and be out of sight of the meeting.  The Council official must not be present at, or  in sight of, the meeting of the Council at any time during which the matter is being considered or discussed, or at any time during which the council is voting on any question in relation to the matter.  (section 451)

 

Non-Pecuniary

 

A non-pecuniary interest is an interest that is private or personal that the Council official has that does not amount to a pecuniary interest as defined in the Act.

 

Non-pecuniary interests commonly arise out of family, or personal relationships, or involvement in sporting, social or other cultural groups and associations and may include an interest of a financial nature.

 

The political views of a Councillor do not constitute a private interest.

 

The management of a non-pecuniary interest will depend on whether or not it is significant.

 

Non Pecuniary – Significant Interest

As a general rule, a non-pecuniary conflict of interest will be significant where a matter does not raise a pecuniary interest, but it involves:

(a)   A relationship between a Council official and another person that is particularly close, for example, parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child of the Council official or of the Council official’s spouse, current or former spouse or partner, de facto or other person living in the same household.

(b)   Other relationships that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

(c)   An affiliation between a Council official an organisation, sporting body, club, corporation or association that is particularly strong.

 

If a Council official declares a non-pecuniary significant interest it must be managed in one of two ways:

1.     Remove the source of the conflict, by relinquishing or divesting the interest that creates the conflict, or reallocating the conflicting duties to another Council official.

2.     Have no involvement in the matter, by taking no part in the consideration or voting on the matter and leave and be out of sight of the meeting, as if the provisions in section 451(2) apply.

 

Non Pecuniary – Less than Significant Interest

If a Council official has declared a non-pecuniary less than significant interest and it does not require further action, they must provide an explanation of why they consider that the conflict does not require further action in the circumstances.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

 

 

By

[insert full name of councillor]

 

 

In the matter of

[insert name of environmental planning instrument]

 

 

Which is to be considered at a meeting of the

[insert name of meeting]

 

 

Held on

[insert date of meeting]

 

 

PECUNIARY INTEREST

 

 

Address of land in which councillor or an  associated person, company or body has a proprietary interest (the identified land)i

 

 

Relationship of identified land to councillor

[Tick or cross one box.]

 

Councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease trust, option or contract, or otherwise).

 

Associated person of councillor has interest in the land.

 

Associated company or body of councillor has interest in the land.

 

MATTER GIVING RISE TO PECUNIARY INTEREST

 

 

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject land iii

[Tick or cross one box]

 

The identified land.

 

Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

 

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

 

Effect of proposed change of zone/planning control on councillor

[Tick or cross one box]

 

Appreciable financial gain.

 

Appreciable financial loss.

 

 

 

Councillor’s Name:  …………………………………………

 

Councillor’s Signature:  ……………………………….   Date:  ………………..


 

 

Important Information

 

This information is being collected for the purpose of making a special disclosure of pecuniary interests under sections 451 (4) and (5) of the Local Government Act 1993.  You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular.  Complaints made about contraventions of these requirements may be referred by the Director-General to the Local Government Pecuniary Interest and Disciplinary Tribunal.

 

This form must be completed by you before the commencement of the council or council committee meeting in respect of which the special disclosure is being made.   The completed form must be tabled at the meeting.  Everyone is entitled to inspect it.  The special disclosure must be recorded in the minutes of the meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

i.   Section 443 (1) of the Local Government Act 1993 provides that you may have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relativeiv or because your business partner or employer has a pecuniary interest. You may also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

ii.  Section 442 of the Local Government Act 1993 provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter or if the interest is of a kind specified in section 448 of that Act (for example, an interest as an elector or as a ratepayer or person liable to pay a charge).

iii.   A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in section 443 (1) (b) or (c) of the Local Government Act 1993 has a proprietary interest..

iv.   Relative is defined by the Local Government Act 1993 as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.


AGENDA                                                                                Ordinary Council      20/06/2018

 

 

Item:          06.01

 

Subject:     MAyORAL Minute - Mayoral Discretionary Fund Allocations

Mayor, Peta Pinson

 

 

 

 

 

RECOMMENDATION

 

That the Mayoral Discretionary Fund allocations for the period 2 May to 6 June 2018 inclusive be noted.

 

Discussion

 

Mayoral Discretionary Fund Allocations

 

The Mayor made the following allocations from the Mayoral Discretionary Fund for the period 2 May to 6 June 2018 inclusive:

 

Donation to Mother’s Day Classic Fundraiser

$200.00

Donation of Glasshouse Vouchers to Kickin’ Goals Fundraiser

$200.00

Donation to Australian Cancer Research Foundation

$100.00

Donation of Glasshouse Vouchers to IMF RAW Fundraiser

$200.00

Donation of Glasshouse Vouchers to Hastings Cancer Trust Glimmer Ball Fundraiser

$200.00

Donation to PMQ Red Shield Appeal Breakfast Launch Fundraiser

$50.00

Donation to Suicide Prevention

$200.00

Donation to Westpac Rescue Helicopter Service

$1,000.00

 

$2,150.00

 

Attachments

 

Nil

  

 


AGENDA                                                                                Ordinary Council      20/06/2018

Item:          07

Subject:     CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING

Presented by: General Manager, Craig Swift-McNair

Alignment with Delivery Program

1.3.2   Build trust and improve Council’s public reputation through transparency, good decision making and living Council’s Values.

 

There are no confidential attachments to reports for the Ordinary Council Meeting.


AGENDA                                                                                Ordinary Council      20/06/2018

Item:          08

Subject:     PUBLIC FORUM

 

Residents are able to address Council in the Public Forum of the Ordinary Council Meeting on any Council-related matter not listed on the agenda.

A maximum of five speakers can address any one Council Meeting Public Forum and each speaker will be given a maximum of five minutes to address Council. Council may wish to ask questions following an address, but a speaker cannot ask questions of Council.

Once an address in the Public Forum has been completed, the speaker is free to leave the chambers quietly.

If you wish to address Council in the Public Forum, you must apply to address that meeting no later than 4.30pm on the day prior to the meeting by completing the 'Request to Speak in Public Forum at Ordinary Council Meeting Form'.  This form is available at Council's offices or online at www.pmhc.nsw.gov.au.

 

 

 

  


AGENDA                                                                                         Ordinary Council

20/06/2018









 

 

What we are trying to achieve

A community that works together in decision making that is defined as ethically, socially and environmentally responsible.

What the result will be

 

We will have:

       A community that has the opportunity to be involved in decision making

       Open, easy, meaningful, regular and diverse communication between the community and decision makers

       Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges

       Knowledgeable, skilled and connected community leaders

       Strong corporate management that is transparent

 

How we will get there

 

1.1          Inform and engage with the community about what Council does using varied communication channels

1.2          Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community

1.3          Demonstrate leadership

1.4          Use innovative, efficient and sustainable practices

1.5          Ensure strong corporate and financial management that is transparent and accountable

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          09.01

 

Subject:     2018 Local Government NSW Annual Conference

Presented by:  General Manager, Craig Swift-McNair

 

 

Alignment with Delivery Program

 

1.2.1 Promote Council participation and build linkages in local, state and federal initiatives, forums and opportunities to support Council’s continued planning for the growth of the region.

 

 

 

RECOMMENDATION

 

That Council:

1.    Grant approval for Mayor Peta Pinson, Councillor Peter Alley, Councillor Mike Cusato and Councillor Sharon Griffiths to attend the 2018 Local Government NSW Annual Conference to be held in Albury from 21 to 23 October 2018.

2.    Determine that Mayor Peta Pinson, Councillor Peter Alley, Councillor Mike Cusato and Councillor Sharon Griffiths be Council’s voting delegates at the Conference.

 

Executive Summary

 

The 2018 Local Government NSW Annual Conference will be held at the Entertainment Centre, Albury from 21 to 23 October 2018.

 

Mayor Peta Pinson and Councillors Peter Alley, Mike Cusato and Sharon Griffiths have indicated their interest in attending the conference and Council is also required to determine who will be the voting delegates.

 

The General Manager will also be attending the Conference.

 

Discussion

 

The Local Government NSW Annual Conference is the signature event of the year for all NSW Councils and provides a forum in which to debate important issues pertinent to our local communities.  It also provides the opportunity to hear from State and Federal Government leaders, business representatives, community groups and academics.

 

As at the time of writing this report, the Draft 2018 Conference program had not been released.

 

As per Council’s “Payment of Expenses and Provision of Facilities to Councillors” Policy, a Councillor may nominate or be nominated to attend conferences, seminars, or similar functions.

 

Mayor Pinson and Councillors Alley, Cusato and Griffiths have indicated their interest in attending the 2018 Local Government NSW Conference. 

 

Voting Delegate Entitlements

 

Local Government NSW has confirmed that, as in previous years, Council will be entitled to four (4) voting delegates at the Conference.  It is proposed that the Mayor and Councillors Alley, Cusato and Griffiths be Council’s voting delegates.

 

Reporting Requirements for Conferences

 

As per Council’s Policy, the Mayor and Councillors attending the Local Government NSW Annual Conference are not required to provide a written report following the Conference.

 

Options

 

Council could determine not to send delegates to the annual conference or choose to send more or less delegates to the Annual Conference, noting that the number of voting delegates is fixed at four (4), however more Councillors are able to attend than there are voting delegates allocated to Council.

 

Internal Consultation

 

·     Mayor;

·     General Manager;

·     Councillors.

 

Planning & Policy Implications

 

This report satisfies the requirements of Council’s Payment of Expenses and Provision of Facilities to Councillors Policy.

 

Financial & Economic Implications

 

The 2018-2019 budget contains an allocation for expenses pertaining to conferences and out-of-pocket expenses for Councillors. The attendance by Councillors at the Conference can be funded from within the existing budget allocation.

 

The estimated cost to attend the Conference is $7,500 which includes conference registrations/workshops and accommodation for the Mayor, Councillors and the General Manager. In addition to the above, there will be costs associated with travel and any out-of-pocket expenses, as allowed for under the Policy and these will be at the expense of Council.

 

Attachments

 

Nil

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          09.02

 

Subject:     Voting Delegates - Vice President Local Government NSW Board

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.2.1 Promote Council participation and build linkages in local, state and federal initiatives, forums and opportunities to support Council’s continued planning for the growth of the region.

 

 

 

RECOMMENDATION

 

That Council nominate Mayor Peta Pinson, Deputy Mayor Intemann, Councillor Hawkins and Councillor Alley as voting delegates to vote for the current vacancy to the LGNSW Board role of Vice-President (Rural/Regional councils).

 

Executive Summary

 

A casual vacancy on the Board of LGNSW in the office of Vice-President (Rural/Regional councils) has triggered a Board member election. Port Macquarie-Hastings Council is eligible to provide four (4) nominees to vote.

 

Mayor Peta Pinson, Deputy Mayor Intemann, Councillor Hawkins and Councillor Alley have indicated their interest being nominated to vote. 

 

Discussion

 

Local Government and Shires Association of NSW South Wales (LGNSW) is the peak organisation that represents the interests of NSW general and special purpose councils.

 

On 25 May 2018 a letter (at Attachment 1) was received by the General Manager from Local Government NSW notifying an impending election to fill a casual vacancy on the Board of the LGNSW.

 

Due to the resignation of the previous Vice President, a casual vacancy exists on the Board of LGNSW for the office of Vice-President (Rural/Regional councils).

 

Voting Delegate Entitlements

 

Port Macquarie-Hastings Council is eligible to provide four (4) nominations to vote, this is noted in an annexure to the correspondence provided to the General Manager (at Attachment 2).

 

All nominated voting delegates have until Friday, 6 July 2018, 12 noon (AEST) to provide nomination forms.

 

The Australian Electoral Commission will cause an Election Notice inviting nominations for the office of Vice-President (Rural/Regional councils) to be published in the Association’s official journal, the LGNSW Weekly, and sent to each member entitled to vote in the election by post, on Friday, 13 July 2018.

 

Options

 

Council could determine not to nominate voting delegates.

 

Internal Consultation

 

·     Mayor;

·     General Manager;

·     Councillors;

·     Group Manager Governance & Procurement.

 

Planning & Policy Implications

 

There are no planning or policy implications.

 

Financial & Economic Implications

 

There are no financial or economic implications.

 

Attachments

 

1View. Letter to General Managers_Nomination of voting delegates

2View. Annexure A_Nomination of voting delegates

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          09.03

 

Subject:     Status of Reports From Council Resolutions

Presented by: Corporate Performance, Rebecca Olsen

 

Alignment with Delivery Program

1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values.

 

 

 

RECOMMENDATION

 

That Council note the information contained in the Status of Reports from Council Resolutions report.

 

Discussion

 

Report

Date & Item
of Resolution

Status

Reporting Officer

Previous Anticipated Date/s for Report

Current Anticipated Date for Report

Urban Growth Management Strategy 2017-2018 – post exhibition

18/10/17
Item 12.06

 

DSG

Feb-18

Jun-18

Stormwater Strategy

13/12/17
Item 12.11

 

DI

 

Jun-18

The Boom Reserve Dog Off-Leash Park

21/03/18
Item 12.05

 

DDE

 

Jun-18

2018-19 IP&R Documents – post exhibition

21/03/18
Item 09.07

 

DCP

 

Jun-18

Deferral of Strata Development Contributions

18/04/18
Item 11.01

 

DDE

 

Jun-18

Land Acquisition – Classification of Land Recently Acquired by Council – Stingray Creek – Post Exhibition

18/04/18
Item 12.04

 

DCP

 

Jun-18

Transfer of Land to Council for Sewer Purposes – Post Exhibition

18/04/18
Item 12.05

 

DCP

 

Jun-18

Alternative Investment Options for higher returns

15/11/17
Item 09.10

Delayed pending further development and referral to Audit Risk and Improvement Committee.  Awaiting Councillor Briefing.

DCP

 

Jul-18

Biodiversity Strategy – post exhibition

13/12/17
Item 12.06

Submissions still being reviewed.

DDE

Apr-18
May-18
Jun-18

Jul-18

Draft Structure Plan for the Greater Sancrox Area - consideration/investigations of potential urban capability/serviceability / capacity of lands between Oxley Highway to north, Pacific Highway to west and Houston Mitchell Drive to south and viability of rural residential development in the Greater Sancrox area.

18/02/15
Item 13.07

Delayed to align with UGMS report.

DSG

Dec-16
May-17
Jun-17
Dec-17

Jul-18

Tuffins Lane Sporting Fields - Terms of Agreement

14/12/16
Item 06.02

 

GM

 

Jul-18

Future of Committees following establishment of Cultural Steering Group

19/04/17
Item 15.05

Item is to be discussed at a future Cultural Steering Group meeting.

DSG

Jun-17
Jul-17
Sep-17
Oct-17
Feb-18
Apr-18

Jul-18

Markets Policy

13/12/17
Item 11.01

In discussion with the Economic and Cultural Development Portfolio.

DSG

Apr-18

Jul-18

Impact of Road Openings and Closures on Private Property

18/09/13
Item 12.03

To be included in overall review of roads policies.
Information still being sought.

DI

Mar-15
Jun-17
Jul-17
Dec-17
Mar-18

Jul-18

Correspondence responses update – by-election for popularly elected Mayor

18/04/18
Item 09.02

 

 

 

Jul-18

Clearing of Vegetation on Flagstaff Hill

18/04/18
Item 12.11

 

DDE

 

Aug-18

Port Macquarie Town Centre Pedestrian Facility Investigations - post community engagement

14/12/16
Item 13.05

With the design recently commenced following delays from RMS regarding funding allocations, aspects of the engagement are outstanding.

DI

Aug-17
Oct-17
Feb-18

Sep-18

Opportunities for Local Firms to do Business with Council

16/08/17
Item 11.01

 

DCP

 

Oct-18

Performance of Property Investment Portfolio 6-Monthly Report

12/12/17
Item 09.09

 

DSG

 

Nov-18

Canal Maintenance

18/10/17
Item 12.04

 

DI

 

2018/2019 FY

Draft Biodiversity Certification Assessment and Strategy - Port Macquarie Airport and Surrounding Land - viability and implications of the options for securing the required Blackbutt Tallowwood dry grassy open forest and Koala habitat credits, prior to the clearing that creates the demand for those credits.

10/08/16
Item 12.01

 

DDE

 

TBA

Planning Proposal - Homedale Road Kew - post exhibition

14/12/16
Item 13.07

Awaiting further response from proponent prior to public exhibition based on state agency consultation.

DSG

Oct-17
Dec-17
May-18

TBA

Planning Proposal – Lot 2 DP1091253 Beach Street Bonny Hills

19/04/16
Item 12.02

 

DSG

 

TBA

Planning Proposal - Lot 14 DP240042, Pioneer Street, North Haven. King And Campbell Pty Ltd For Rd & Ml Tate And Tate Developments Pty Ltd - Post Exhibition

17/05/17
Item 13.05

 

DSG

 

TBA

Tree Management – Proposed Improvements

20/09/17
Item 12.06

 

DDE

 

TBA

Long Flat Village Sewer Scheme – Acquisition of Land and Easement – Classify as Operational Land

18/10/17
Item 12.03

 

DI

 

TBA

Planning Proposal PP2016 – 11.1 Mission Terrace Lakewood – post exhibition

15/11/17
Item 12.06

 

DDE

 

TBA

Flying Fox Colony in Kooloonbung Creek nature Reserve

18/04/18
Item 12.02

 

DDE

 

TBA

Property Purchase by Sewer Fund  - post exhibition

16/05/18
Item 14.01

 

DSG

 

TBA

Property Purchase by Property Reserve – post exhibition

16/05/18
Item 14.02

 

DSG

 

TBA

Planning Proposal:  Bundaleer Aged Care Centre, 4-8 Johnstone Street And 67 High Street, Wauchope

16/05/18
Item 12.05

 

DSG

 

TBA

Planning Proposal: Proposed Highway Service Centre, 1179 Oxley Highway, Sancrox – post exhibition

16/05/18
Item 12.06

 

DSG

 

TBA

Planning Proposal: Proposed Highway Service Centre, 1179 Oxley Highway, Sancrox – amendments to DCP

16/05/18
Item 12.06

 

DSG

 

TBA

Trialling Of Parklets In The Port Macquarie Town Centre

16/05/18
Item 10.02

 

DSG

 

TBA

 

 

Cyclic Reports

 

Report

Reporting Officer

Reporting Cycle

Month

Mayoral Discretionary Fund Allocations

GM

Monthly

Every

Monthly Financial Update

DCP

Monthly

Every

Investments

DCP

Monthly

Every

Recommendations by the Mayor’s Sporting Fund Sub-Committee

SG

Monthly

Every

Development Activity and Assessment System Performance

DDE

Quarterly

May, Aug, Nov, Feb

Operational Plan – Quarterly Progress

DCP

Quarterly

Nov, Feb, Apr, Aug

Glasshouse Strategic Plan Update

DCP

Biannual

Feb, Aug

Delivery Program – Six Monthly Progress

DCP

Biannual

Mar, Sep

Site Specific LEP Amendments - Update

DSG

Biannual

Mar, Sep

Long Term Energy Strategy – Progress

DDE

Biannual

Apr, Oct

Economic Development Strategy - Progress
(20/11/2013 - Item 10.03)

DSG

Biannual

May, Nov

Performance of Property Investment Portfolio 6-Monthly
(12/12/17 - Item 09.09)

DSG

Biannual

May, Nov

Mayoral and Councillor Fees (Setting of)

GM

Annually

Jun

MIDROC Strategic Plan 2013-2017 Outcomes
(21/08/2013 - Item 08.03)

GM

Annually

Sep

Council Policy - Status

DCP

Annually

Jul

Recreation Action Plan – Status

DDE

Annually

Jul

Annual Report of the Activities of the Mayor’s Sporting Fund

DSG

Annually

Sep

Compliments and Complaints Annual Report

DSG

Annually

Sep

Council Meeting Dates

GM

Annually

Sep

Creation of Office - Deputy Mayor

GM

Annually

Sep

Audit Committee Annual Report

DCP

Annually

Sep

Annual Report of Disability Discrimination Act Action Plan

DSG

Annually

Sep

Legislative Compliance Register

CP

Annually

Sep

MIDROC Strategic Plan 2013-2017 Outcomes
(21/08/2013 - Item 08.03)

GM

Annually

Sep

Annual Disclosure of Interest Returns

GM

Annually

Oct

Council’s Annual Report

DCP

Annually

Nov

Update Report - Impact of cost shifting for the previous financial year including any additional categories of cost-shifting that have been identified
(21/10/15 - Item 09.04)

DCP

Annually

Nov

 

 

Attachments

Nil

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          09.04

 

Subject:     Disclosure of Interest Return

Presented by: Corporate Performance, Rebecca Olsen

 

Alignment with Delivery Program

1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values.

 

 

 

RECOMMENDATION

That Council note the Disclosure of Interest returns for the following positions:

1.       Bridges and Structures Engineer.

 

Executive Summary

This report informs Council of the lodgement of a return disclosing the interests of a designated person which are required under section 445 of the Local Government Act 1993.

Discussion

 

Section 445 of the Local Government Act 1993, requires Designated Persons to prepare and submit written returns of interests in accordance with section 449. The following positions are designated person under the Local Government Act:

 

1.      Bridges and Structures Engineer

 

Section 450A(1) requires the General Manager to keep a Register of Returns and section 450A(2) requires the General Manager to table the Returns at the first Council meeting held after the last date for lodgement.

 

The Returns are then held in the Governance Section of Council and, as required by section 6 of the Government Information (Public Access) Act 2009, are available for public inspection, by appointment.

 

The returns for the following positions will be tabled at this meeting:

1.       Bridges and Structures Engineer

Options

Nil.  Lodgement of a Return by a Designated Person is a requirement under section 445 of the Local Government Act.

Community Engagement & Internal Consultation

 

Internal Consultation

 

·          Group Manager Governance and Procurement.

·          General Manager.

·          Bridges and Structures Engineer

 

Planning & Policy Implications

 

There are no planning or policy implications.

 

Financial & Economic Implications

 

There are no financial or economic implications.

 

Attachments

Nil

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          09.05

 

Subject:     Making of Rates and Charges for 2018/2019, Adoption of the Fees and Charges and Revenue Policy for 2018/2019

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

 

RECOMMENDATION

 

That Council:

1.       Make an Ordinary Rate – Residential, pursuant to Section 494 of the Local Government Act, for 2018/2019 of (0.27861 cents) in the dollar with a Base Amount of $583.00 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Residential Defined Urban Centres”.   In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 49.31%.

2.       Make an Ordinary Rate – Residential, pursuant to Section 494 of the Local Government Act, for 2018/2019 of (0.29615 cents) in the dollar with a Base Amount of $483.00 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Residential Other”.  In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 39.2%.

3.       Make an Ordinary Rate – Business, pursuant to Section 494 of the Local Government Act, for 2018/2019 of (0.58793 cents) in the dollar with a Base Amount of $583.00 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Business Defined Urban Centres”.  In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 20.1%.

4.       Make an Ordinary Rate – Business, pursuant to Section 494 of the Local Government Act, for 2018/2019 of (2.28888 cents) in the dollar with a Base Amount of $583.00 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Business Port Macquarie CBD”.  In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 5.11%.

5.       Make an Ordinary Rate – Business, pursuant to Section 494 of the Local Government Act, for 2018/2019 of (0.51241 cents) in the dollar with a Base Amount of $483.00 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Business Other”.  In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 30.55%.

6.       Make an Ordinary Rate – Farmland, pursuant to Section 494 of the Local Government Act, for 2018/2019 of (0.29574 cents) in the dollar with a Base Amount of $583.30 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Farmland”.  In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 26.78%.

7.       Make a Special Rate – Residential, pursuant to Section 495 of the Local Government Act, for 2018/2019 of (0.06927 cents) in the dollar for all rateable land within the Broadwater Special Rate area outlined in the attached rating maps.

8.       Make a Special Rate – Residential, pursuant to Section 495 of the Local Government Act, for 2018/2019 of (0.15433 cents) in the dollar for all rateable land within the Sanctuary Springs Special Rate area outlined in the attached rating maps.

9.       Make an Annual Charge for Waste Management Services – Domestic, pursuant to Section 496 of the Local Government Act, for 2018/2019 on all rateable land, categorised as Residential or Farmland, to which a domestic waste service is (or able to be) provided.  The Domestic Waste Annual Charge will be based on the type of service received:

 

Type of Service

Charge for 2018/19

Standard service – 240 litre fortnightly general waste

$435.00

Minimiser service – 140 litre fortnightly general waste

$382.00

Excess Service – 240 litre weekly general waste

$644.00

Half standard service – 240 litre fortnightly general waste (multi-unit dwellings only)

$240.00

Half excess service – 240 litre weekly general waste (multi-unit dwellings only)

$345.00

Half minimiser service  - 140 litre fortnightly general waste (multi-unit dwellings only)

$213.00

Half special weekly service (multi-unit dwellings only)

$292.00

Availability charge on vacant land

$75.00

Availability charge on land not receiving full charge (multi-unit dwellings only)

$135.00

Additional recycling service – 240 litre fortnightly

$63.00

Additional organics service – 240 litre weekly

$93.00

Additional weekly garbage service – 240 litre general waste

$338.00

Additional weekly garbage service – 140 litre general waste (multi-unit dwellings only)

$257.00

On application only special weekly service – 140 litre weekly general waste

$538.00

Minimum waste charge – single dwellings

$382.00

 

10.     Make an Annual Charge for Waste Management Services – Other, pursuant to Section 501 of the Local Government Act, for 2018/2019 on all rateable land, categorised as Business, to which a waste service is (or able to be) provided.  The Other Waste Annual Charge will be based on the type of service received:

 

Type of Service

Charge for 2018/19

Commercial weekly service – 140 litre general waste

$538.00

Commercial excess Service – 240 litre weekly general waste

$644.00

Commercial half weekly service – 140 litre fortnightly general waste (shared)

$292.00

Commercial half excess service – 240 litre weekly general waste (shared)

$345.00

Availability charge on vacant land – business properties

$75.00

Commercial availability charge on land not receiving full charge

$75.00

Commercial additional recycling service – 240 litre fortnightly

$63.00

Commercial additional organics service – 240 litre weekly

$93.00

Commercial additional weekly garbage service – 240 litre general waste

$338.00

Commercial additional weekly garbage service – 140 litre general waste

$257.00

Waste management access charge

$29.00

 

11.     Make an Annual Charge for Water Availability and a charge per kilolitre for Water Usage, pursuant to Section 501 and 502 of the Local Government Act, for 2018/2019 on all rateable land, to which a water service is (or able to be) provided.  The Water Annual Charge will be based on water meter size:

 

Size of water meter connection

Charge for 2018/19

20 mm including vacant properties and equivalent tenants

$205.00

25 mm

$319.00

32 mm

$526.00

40 mm

$820.00

50 mm

$1,284.00

80 mm

$3,280.00

100 mm

$5,123.00

150 mm

$11,534.00

200 mm

$20,499.00

Fire service – 50 mm

$642.00

Fire service – 80 mm

$1,640.00

Fire service – 100 mm

$2,561.50

Fire service – 150 mm

$5,767,00

Fire service – 200 mm

$10,249.50

Step 1 usage charges – per kilolitre

$2.86

Step 2 usage charges – per kilolitre

$5.72

 

12.     Make an Annual Charge for Sewer Availability, pursuant to Section 501 of the Local Government Act, for 2018/2019 on all rateable land, to which a sewer service is (or able to be) provided.  Make a usage charge for sewerage usage, pursuant to Section 502 of the Local Government Act, for 2018/2019 on Caravan Parks, Retirement Homes, Motels, Clubs, Hotels, Schools, Backpacker Hostels, Flats, Major Regional Shopping Centres.  The Sewer charges are as follows:

 

Service

Charge for 2018/19

Pressure Sewer

$829.50

Connected or available (excluding churches and halls)

$859.50

Non-rateable (other than churches & halls S555)

$684.20

Non-rateable (S556)

$859.50

Unconnected (S548a)

$551.60

Non-rateable (churches & halls S555)

$551.60

Usage Charge - per kilolitre

$1.29

 

13.     Make an Annual Charge for Reclaimed Water Availability, pursuant to Section 501 of the Local Government Act, for 2018/2019 on Port Macquarie urban area business/commercial/council facilities where a reclaimed water service is provided.  Make a usage charge for reclaimed water usage, pursuant to Section 502 of the Local Government Act, for 2018/2019 where a reclaimed water service is provided.  The reclaimed water annual charges are based on meter size:

 

Reclaimed Metre size

Charge for 2018/19

20 mm

$102.50

25 mm

$159.50

32 mm

$263.00

40 mm

$410.00

50 mm

$642.00

80 mm

$1,640.00

100 mm

$2,561.50

150 mm

$5,767.00

200 mm

$10,249.50

Usage Charge - per kilolitre

$1.43

 

14.     Make an Annual Charge for Stormwater Management Services, pursuant to Section 496A of the Local Government Act, for 2018/2019 on each parcel of rateable land for which the service is available.  The stormwater annual charges are as follows:

 

Service

Charge for 2018/19

Residential

$25.00

Residential - Strata

$12.50

Business - Strata

$12.50

Business – 0m2 to 350m2

$25.00

Business – 351m2 to 700m2

$50.00

Business – 701m2 to 1,000m2

$75.00

Business – 1,001m2 to 1,400m2

$100.00

Business – 1,401m2 to 1,750m2

$125.00

Business – 1,751m2 to 2,100m2

$150.00

Business – 2,101m2 to 2,450m2

$175.00

Business – 2,451m2 to 2,800m2

$200.00

Business – 2,801m2 to 3,200m2

$225.00

Business – 3,201m2 to 3,500m2

$250.00

Business – 3,501m2 to 3,850m2

$275.00

Business – 3,851m2 to 4,200m2

$300.00

Business – 4,201m2 to 4,600m2

$325.00

Business – 4,601m2 to 4,900m2

$350.00

Business – 4,901m2 to 5,200m2

$375.00

Business – 5,201m2 to 5,600m2

$400.00

Business – 5,601m2 to 5,950m2

$425.00

Business – 5,951m2 to 6,300m2

$450.00

Business – 6,300m2 to 6,600m2

$475.00

Business > 6,601m2

$500.00

 

15.     Make an Annual Charge for Onsite Effluent Services, pursuant to Section 501 of the Local Government Act, for 2018/2019 on each parcel of rateable land for which the service is provided.  The Onsite Effluent annual charge are based on the risk of the system:

 

System

Charge for 2018/19

Low risk system

$37.00

Medium risk system

$73.00

High risk system

$104.00

Small commercial

$208.00

Large commercial

$260.00

 

16.     Adopt the following Integrated Planning and Reporting (IPR) documents:

a)      Fees & Charges 2018-2019

b)      Revenue Policy 2018-2019

c)      Rating Maps 2018-2019

 

17.     Set the interest rate on overdue rates and charges at 7.5% from 1 July 2018 in accordance with the Office of Local Government directive.

 

 

Executive Summary

 

The rates and annual charges for 2018/2019 have to be formally ‘made’ by Council resolution under Section 535 of the Local Government Act 1993.  This report encompasses the rates and annual charges along with the fees and charges that are included in the 2018/2019 Revenue Policy that require formal adoption by Council.

 

The full listing of rates, fees and charges, relevant statutory regulations and the proposed income generated is contained in the Revenue Policy and the Fees and Charges documents as attached to this report.

 

Discussion

 

The Fees and Charges document and Revenue Policy are an integral part of the Integrated Planning and Reporting (IPR) suite of documents.  These documents outline Council’s rating structure and the fees and charges to be applied to the 2018/2019 financial year.

 

Rates and annual charges

The Ordinary Rate structure detailed in the recommendation to this report incorporates an increase in Council’s General Rating Income of 2.3% for 2018/2019, which is the rate peg increase approved by IPART.  The same increase (2.3%) has been applied to all the annual charges (excluding stormwater).  The base stormwater annual charge has remained unchanged since its inception in 2006/2007.  The rates and annual charges structure has remained unchanged from the Draft Revenue policy that was placed on exhibition.

 

Fees and charges

Council has recently undergone a GST review on all of our fees and charges.  This has meant that the GST treatment on some fees has changed, however the gross amount of the fees has not been increased.  There may be further GST adjustments as the process is finalised.

 

Some minor amendments to the Crematorium Fees has been included in the fees and charges document to provide better clarity around the fee structure for customers.

 

Following public exhibition and consideration of submissions, the Glasshouse Ross Family Studio and Podium are now offered for discounted rates for eligible community groups seven days per week.

 

Options

 

It is a statutory requirement that Council adopt its Integrated Planning and Reporting suite of documents by 30 June 2018. Not adopting the documents cited in the resolution would jeopardise compliance with this legislative requirement.

 

Community Engagement & Internal Consultation

 

The draft revenue policy and fees and charges documents were placed on public exhibition from 22 March to 22 April 2018. The consultation process undertaken is outlined in the “Integrated Planning and Reporting (IPR) Suite of Documents” report included in this meeting.

 

Planning & Policy Implications

 

This report is aligned with Council’s legislative obligations under the requirements of the NSW Integrated Planning and Reporting Framework.

 

Financial & Economic Implications

 

The making of the rate and adoption of the fees and charges will allow Council to raise the income that is required to undertake the works included in the 2018/2019 Operational Plan.

 

Attachments

 

1View. 2018-2019 Rating Maps

2View. 2018-2019 Fees and Charges

3View. 2018-2019 Revenue Policy

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          09.06

 

Subject:     Integrated Planning and Reporting (IPR) Documents

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.1.4 Provide easy to understand and accessible community reporting.

 

 

 

RECOMMENDATION

 

That Council:

1.       Adopt the following Integrated Planning and Reporting (IPR) documents:

a)      Delivery Program 2017-2021 (Revised 2018); and

b)      Operational Plan 2018-2019.

2.       Note the 2018-2019 budget position of a $511,873 shortfall which will be reported to Council monthly during the financial year.

3.       Enter into total borrowings of $1.5 million as outlined in the Financial Implications section of the report for playing fields at Wauchope.

4.       Transfer $5,500,000 from the Playing Fields reserve to the Regional Roads Infrastructure reserve as Council’s contribution towards the Ocean Drive duplication project.

5.       Transfer $337,967 to the Regional Roads Infrastructure Reserve as Council’s general fund contribution to the Lighthouse Road East project.

6.       Transfer $2,000,000 into the Regional Road Infrastructure Reserve as Council’s contribution for Maria River Road subject to grant funding being successful and also subject to matching funds from Kempsey Shire Council, noting that this funding will come from a combination of the following:-

a)      A one off transfer of $162,033 into the Regional Road Infrastructure Reserve;

b)      A transfer of savings from the 2017-2018 financial year up to a maximum of $1,837,967;

c)      In the event that b) cannot be achieved that borrowings are entered into for the balance required.

 

 

Executive Summary

 

It is a Local Government statutory requirement for NSW Councils to develop the Integrated Planning and Reporting (IPR) documents, and for them to be endorsed by Council, by 30 June in the year following a Council election. The election occurred in September 2016.

 

Each year Council is required by legislation to review its four year Delivery Program and create a 12 month Operational Plan. Legislation (Section 404 and 405 of the Local Government Act (1993)) requires the IPR documents be placed on public exhibition annually for a minimum of 28 days before being endorsed by the Council. For the 2018-19 documents the public exhibition period was from 22 March to 22 April 2018.

 

At the conclusion of the public exhibition period, a workshop was held with Senior Council staff and Councillors to review and consider all submissions, with a view to identifying changes required to the draft plans. The purpose of this report is to consider the community feedback received during the public exhibition period and evaluate the changes and alterations now proposed by staff in order to finalise the planning documents prior to the start of the new financial year.

 

Changes recommended to the documents are outlined in detail in the body of this report. The budget position has altered between March and June to allow for budget to better align with planned works.

 

The budget statement now indicates a shortfall position of $511,873.

 

Total expenditure, excluding depreciation, developer provided assets and infrastructure asset write-offs will be $178.5m, with total revenues expected to be $184.1m (excluding the developer provided assets contribution).  The difference between the income and expenditure is funded by a combination of loans and money previously allocated to reserves for specific purposes.  This results in a net cash shortfall position for 2018-2019 of $512k. Further information relating to the 2018-2019 budget can be found under the Financial & Economic Implications section of this report, as well as the attached one year 2018-2019 Operational Plan.

 

The 2018-2019 financial year will see Council continue to deliver/commence some major infrastructure works such as Camden Haven River Recreational Boating improvements, Dunbogan Bridge, Bago Road Pavement Rehabilitation Program, Local roads proactive transport program, Hastings Regional Sporting facility, Port Macquarie Airport Terminal upgrade and Small Town Sewerage schemes for Comboyne, Long Flat and Telegraph Point along with Road resealing works and construction of new footpath across the region.

 

In addition to delivering some major projects, Council will continue to deliver other services such as water and sewer services, library services, cultural services and waste services.  Council will also continue to maintain our $2 billion of assets on behalf of the community.

 

Whilst there is a shortfall of $511,873 for the 2018-2019 financial year the budget is considered representative of key priorities across the LGA. Ongoing financial diligence will occur and be reported to Council to address this position over the coming financial year.

 

Documents to be endorsed (as attached) are:

·    Delivery Program 2017-2021(Revised 2018)

·    Operational  Plan 2018-2019

 

The supplementary documents to the Operational Plan 2018-2019 are:

·    Fees and Charges;

·    Annual statement of Revenue Policy; and

·    Rating Maps.

 

These documents have been included in a separate report tabled to this same Council meeting with subject: ‘Making of Rates and Charges for 2018-19, Adoption of Fees and Charges’.

 

Discussion

 

At the ordinary Council meeting on 21 March 2018 Council resolved to place the suite of Integrated Planning and Reporting documents for 2018-2019, listed above on public exhibition for a period of 32 days from 22 March to 22 April 2018.

 

The Integrated Planning and Reporting framework, adopted by NSW Government in 2009, outlines the important relationship between Council’s funding priorities, service levels and community expectations. To comply with legislation Port Macquarie-Hastings Council has completed a review and developed its suite of planning documents following the September 2016 council election.

 

Port Macquarie-Hastings Council IPR documents consists of:

 

Draft Delivery Program 2017-2021 (Revised) and 2018-2019 Operational Plan

 

This combined document includes:

 

Four Year Delivery Program (DP) 2017-2021 (Revised)

 

Developed by Councillors for their four year term the DP is Council’s commitment to undertake principal activities under each of the community themes as established by the Community Strategic Plan (CSP) within the resources available under the Resourcing Strategy. The DP includes the intended outcomes, how performance will be assessed and a four year financial plan.

 

The DP is aligned to the adopted Towards 2030 Community Strategic Plan that commits to the community vision of “A sustainable high quality of life for all”, and also to the mission “Building the future together - people, place, health, education and technology”. 

 

One Year Operational Plan (OP) 2018-2019

 

Supporting the DP is the one year OP which includes individual projects and actions which will be undertaken during the 2018-2019 financial year. This document is organised by the community themes that are consistent throughout the integrated council suite of documents.

 

The OP includes a budget snapshot providing an overview of key projects proposed across the region that have been prioritised by the community, a breakdown of major projects by area.

 

The proposed 2018-2019 capital works program is included within the body of the Operational Plan according to Community Themes and totals $57.2m.

 

The documents within the framework must align to the quadruple bottom line addressing civic leadership, social, environmental and economic issues in an integrated manner.

 

The Port Macquarie-Hastings CSP, DP and OP are structured under four community themes that align to the quadruple bottom line:

·    Leadership and Governance;

·    Your Community Life;

·    Your Business and Industry; and

·    Your Natural and Built Environment.

 

To strengthen Integrated Planning and Reporting, Council has achieved ‘integration’ across the suite of plans by:

·    Clearly linking the goals in the CSP to the activities in the DP and OP, using colour coding and alpha/numeric referencing;

·    Reflecting asset, financial, and workforce activities in the Resourcing Strategy in both the DP and OP; and

·    Identifying activities in Workforce Plan and Asset Plans which will have impact on the Financial Plans.

 

Some of the major commitments in capital works and operational priorities for 2018-2019 include:

 

Across the region

·    Road resealing works throughout the Local Government Area - $2,000,000

·    Local roads proactive transport program - $1,000,000

·    Construction of footpaths in the Local Government area - $500,000

·    Stormwater Renewal Program $646,930

 

Laurieton/Camden Haven and surrounds

·    Continuation of Camden Haven River Recreational Boating improvements

·    Stormwater Remediation works – Batar Creek Road Kendall - Stage 2  - $320,000

·    Rodley Street Bonny Hills - Construction of Stormwater Flooding Mitigation Measures - $700,000

·    Small Town Sewerage scheme - Comboyne - Provision of centralised sewerage systems $4,000,000

·    Kendall Local Park - Replacement of Skate Park - $150,000

·    Wall Reserve, The Parade - Playground Replacement -$84,950

·    Riverfront Reserve - Reserve Improvements - $30,000

·    Herons Creek Reserve - Playground Replacement – $51,000

·    Dunbogan Bridge - Reid Street - Substructure Rehabilitation - $1,500,000

·    Bold Street - Deliver Pedestrian Crossing - $347,000

·    Construction of Sewer Rising Main from Camden Haven Sewer Pump Station #1 to Dunbogan Bridge - $650,000

 

Port Macquarie

·    Port Macquarie Airport - terminal upgrade - $3,500,000

·    King Fisher Waste Depot - Transfer Station upgrade and expansion - $1,000,000

·    Hastings River Recreational Boating Improvements – design and pre-construction - $310,000

·    Port Macquarie Pool - Detailed design - $500,000

·    Stormwater Remediation - Calwalla Crescent - Construction of Stormwater Remediation Measures - $275,000

·    Stormwater Remediation - Gordon Street to Buller Street - Stormwater Remediation Measures - $300,000

·    John Oxley Drive Upgrade - Detailed Design - The Ruins Way to Wrights Road Oxley Highway - $500,000

·    Port Macquarie Coastal Walk - Upgrade as per adopted master plan - $1,265,000

·    Crestwood Park – construction of new park - $370,670

·    Port Macquarie Regional Sports Stadium - Construction of new Training Field including Lighting - $186,973

·    Port Macquarie-Hastings Hockey Facility - Install Lighting to Field 2 - $237,640

 

Wauchope, Rural and surrounds

·    Hastings Regional Sporting facility - Stage 1 development - $1,500,000

·    Bago Road Pavement Rehabilitation Program - rehabilitation from Cameron Street to the Pacific Highway - $ 1,870,243

·    Comboyne Road - Replacement of bridge over Hartys Creek - $700,000

·    Small Town Sewerage scheme - Long Flat - Provision of centralised sewerage systems $4,000,000

·    Small Town Sewerage scheme - Telegraph Point -  Provision of centralised sewerage systems $4,000,000  

·    Blackbutt Park - Facility upgrade and replacement of park furniture $80,000

·    Beechwood Road - Stage 5 - Beechwood Road Rehabilitation - $500,000

·    Construction of the Wauchope to Sancrox trunk main - $1,285,574.

 

A snapshot of key projects across the region is shown below:

 

 

 

Exhibition Period and Submissions

 

The draft documents were placed on public exhibition from 22 March to 22 April 2018. The engagement activities undertaken are outlined in the Community Engagement and Internal Consultation section of this report. A number of submissions were received during this period and the details of these, and staff responses, are also outlined in the Community Engagement and Internal Consultation section of this report.

 

A workshop was also held between staff and Councillors to discuss the submissions and any potential changes to the budget and IPR documentation as a result of the submissions.

 

Post Exhibition Amendments to the Capital Works Program

 

The capital works program incorporated in the one year Operational Plan 2018- 2019 that was placed on public exhibition was valued at $87 million.

 

In the intervening weeks there have been a number of changes to the capital works program as a result of the following:

·    Deferral or removal of part or all of projects due to managers undertaking a detailed review of their ability to deliver the projects in the plan.

·    Additional grant funding has been received which has caused items initially in the plan to be removed to allow for delivery of grant funded projects.

·    A number of items have been included due to design works now being complete.

·    Whilst these projects do not appear in the Operational Plan until full funding has been confirmed, allocations for Council contributions to several key projects are being provided to enable these projects to proceed should the balance of the funding be provided by other levels of government. These projects are:

Maria River Road. With a total project cost of $18m, $2m is being placed into reserve for Councils contribution. Completion of this project will require matching funding from Kempsey Shire Council with the balance being provided by other levels of government.

Lighthouse Road. The construction plans for Lighthouse Road were completed in 2016 and Council has recently made an application under Building Better Regions fund for works on Lighthouse Road (Matthew Flinders Drive to the Lighthouse). Council is still waiting notification on the outcome of this application. Should Council be successful with this application, $337,967 will be required from general fund as a contribution.

·    The Ocean Drive duplication project has been reduced from $5.5m to $360,000.  The remaining funds have been transferred to the Regional Road Infrastructure reserve as Councils contribution towards this project noting that the balance of the funding will need to be provided by other levels of government for this project to proceed.

 

As a result of these intervening alterations and submission considerations the capital works program outlined in the Operational Plan 2018-2019 is now $57.2m. 

 

In addition to the reasons outlined above, Council considered a report on Council’s financial sustainability at the Ordinary Council meeting held on 21 February 2018. The report noted that overall financial sustainability of Port Macquarie-Hastings Council is strong and particularly impressive given the operating environment of Council. Notwithstanding this, we note that there are a number of potential areas in which ongoing improvement may benefit financial sustainability going forward. One improvement identified was to improve budget accuracy, and by reviewing projects in terms of the reasons outlined above, this also improves budget accuracy and reduces variations at year end.

 

The specific changes to the program are listed below. 

Item

Section

Reason for adjustment

Amount

Area 15 Sewerage Upgrade (Lakewood/Kew)

Sewerage

Design now complete

$424,000

Port Macquarie Sewerage Pumping Station #64

Sewerage

Will provide cost savings once complete

$165,000

Sewer Rising Main – Camden Haven SPS #1

Sewerage

Combine with another project in 18/19

$139,000

Sewerage Technical Instruments

Sewerage

Not Required

($40,880)

Port Macquarie Sewer Pumping Station #18

Sewerage

Development Driven

($153,300)

Sewer Minor Extensions

Sewerage

Not required

($255,500)

Small Towns Sewerage Program - Comboyne

Sewerage

Deferral

($2,646,900)

Small Towns Sewerage Program – Long Flat

Sewerage

Deferral

($2,651,000)

Small Towns Sewerage Program – Telegraph Point

Sewerage

Deferral

($3,938,900)

Reclaimed Trunk Main Area 14

Water Supply

Design now complete

$1,100,000

Water Supply Technical Instruments

Water Supply

Not required

($40,880)

Flowmeter Installation Upgrades

Water Supply

Not required

($76,650)

Inlet Trunk Main – Cowarra Dam

Water Supply

Deferral

($1,226,400)

Thrumster Reclaimed Water Reservoir

Water Supply

Deferral

($3,985,800)

Granite Street Water Reservoir

Water Supply

Deferral

($5,007,800)

Southern Arm Trunkmain – Pacific Hwy to Bonny Hills

Water Supply

Deferral

($7,000,700)

Kingfisher Waste Depot

Waste Management

Deferral

($2,000,000)

Bold Street Pedestrian Crossing

Transport & Traffic

Grant

$347,000

Dunbogan Bridge Rehabilitation

Transport & Traffic

Grant

$1,500,000

Koala Street Upgrade – Concept Designs

Transport & Traffic

Deferral

($150,000)

Kindee Bridge Replacement

Transport & Traffic

Deferral

($300,000)

Maria River Road – An allocation of $2m towards this project has been provided noting the balance of the funding to be provided and confirmed by Kempsey Shire Council and other levels of government before the project can proceed.

Transport & Traffic

Deferral

($500,000)

Ocean Drive Duplication – These funds have been transferred to the Regional Road Infrastructure reserve as Councils contribution towards this project. Whilst $5,500,000 has been allocated from Council, only $360,000 is expected to be spent in 2018/2019 with the balance of $5,140,000 to be expended in future years.

Transport & Traffic

Deferral

($5,140,000)

Mrs Yorks Garden – Concept Plan Development

Sports & Recreation

New Project

$50,000

Wayfinding Signage

Sports & Recreation

New Project

$50,000

PM Regional Sporting Stadium

Sports & Recreation

Grant

$186,973

PM Hastings Hockey Fields – Lighting Field 2

Sports & Recreation

Grant

$237,640

Short Street Reserve - Amenities

Sports & Recreation

Grant

$255,030

Crestwood Park – new park

Sports & Recreation

S94 Funding

$370,670

Port Macquarie Coastal Walk

Sports & Recreation

Grant

$765,000

Reservoir Park – Playground Replacement

Sports & Recreation

Deferral

($20,600)

Sister City Park – Playground Replacement

Sports & Recreation

Deferral

($31,000)

Blair Street Reserve – Playground Replacement

Sports & Recreation

Deferral

($84,900)

James Street Reserve – Playground Replacement

Sports & Recreation

Deferral

($84,900)

Pilot Beach Reserve - Amenities

Sports & Recreation

Deferral

($100,000)

Settlement Point Reserve - Amenities

Sports & Recreation

No longer required

($100,000)

Total

 

 

$29,945,797

 

The developer of Crestwood Estate has transferred the Crestwood Park land to Council as part of a recent subdivision approval. The construction of the park works by Council is proposed in the 2018-19 financial year.  Design plans have been completed by the developer and embellishment of the park will be funded by Section 94 open space development contributions.

 

Along with capital works adjustments one change was made to an operational budget:

 

Item

Section

Amount

Operational  Adjustments

 

 

Increase in Councillor and Mayoral Allowances (adjusted for overheads)

Governance

$2,266

Total

 

$2,266

 

Options

 

It is a statutory requirement to adopt the Integrated Planning and Reporting documents by 30 June 2018. Not adopting the documents cited in the resolution would jeopardise compliance with this legislation.

 

Council could seek additional information or make other amendments to the documentation.

 

Community Engagement and Internal Consultation

 

The draft documents were placed on public exhibition from 22 March to 22 April 2018. During this time the following actions were carried out in order to generate widespread community feedback.

 

Exhibition Promotion:

·    Advertised in Council Matters, posters in all offices and libraries;

·    Hard copy of all documents placed at Council Customer Service Offices and Libraries Branches;

·    Mayoral promotion through radio spot and Mayor’s column;

·    E-news articles sent to all subscribers;

·    E-news story to Have Your Say database; and

·    Pop up engagement stalls at local shopping centres across the region during the exhibition period.

 

Exhibition Participation:

Pop up community engagement stalls were held in local shopping centres across the region during the 28 days public exhibition period. Conversations were held with the community in the following locations:

 

·    26 March 2018 - Wauchope, Library - (21 conversations)

·    27 March 2018 - Laurieton – Coles – (47 conversations)

·    10 April 2018 - Lake Cathie – Woolworths (46 conversations)

·    12 April 2018 - Hay Street - Glasshouse Forecourt (20 conversations)

·    17 April 2018 – Settlement City – (42 conversations)


The “Have Your Say” online portal activity during the exhibition period was as follows:

 

·    Total visits – 1,400

·    Max visitors per day - 136

·    Engaged visitors - 35

·    Informed visitors (downloaded documents) - 502

·    Aware visitors (read through documents without downloading) - 956

 

104 submissions were received via letter, e-mail, on-line, and pop-up engagements and related to a broad range of Council Services including the Airport, Roads, Bridges and Transport, Economic Development, Financial Management, Stormwater and Drainage, Natural Resource Management, Sports and Recreation, Sewerage, Waste Management, Water Supply, Business Improvement / Integrated Planning and Reporting, Community Place, Glasshouse, Strategic Landuse Planning and Building Maintenance

 

Submissions response summary

 

Due to the volume of submissions and supporting documentation received, it is not practical to include hardcopies with the attachments to this report, the information and tables below instead summarises the submissions and Council’s response. Councillors will be provided with full copies of the submissions prior to the Council meeting.

 

Council Service:

Airport

Submitter’s name

Submitter’s issue 

Helen Gibson - 7729

Request a water bubbler in the secure area of the airport terminal

Response

Council is commencing the construction of the terminal building upgrade early in the 2018-19 financial year. The new terminal design provides for an upgraded food and beverage offering within the secured area of the terminal. 

Council Service:

Business Improvement and Integrated Planning and Reporting

Submitter’s name

Submitter’s issue 

Greater PMQ Tourism Association - 8094

1. Reference to Operational Plan action 1.4.2.2.  Would like to know if the Business Improvement Strategy has been adopted by Council or is this still to be determined. 

2. Document hierarchy appears inconsistent in relation to the diagram on page 10.

Response

1. Yes. The Business Improvement Strategy was adopted at Council's Ordinary Meeting on 21 March 2018.  The purpose of the Strategy directly reflects the outcome it seeks to achieve through implementation.

2. The diagram on page 10 illustrates Council's other Strategic Plans, e.g. Landuse Strategy etc. that inform the Delivery Program and Operational Plan. This is noted and clarification of this section will be updated in the final adopted document.

Council Service:

Community Place

Submitter’s name

Submitter’s issue 

Greater PMQ Tourism Association – 8094

Re Operational Plan Action 1.4.3.2 – Review and evaluate referrals, compliments and complaints on an annual basis.

There is an opportunity to define more stringent performance measures with respect to complaints where performance can be trended, benchmarked and reported

Response

Noted. Performance measures for customer compliments and complaints will be informed by the Customer Experience Project currently underway.  An amendment to the measure may be made on completion of this project in the future.

Council Service:

Economic Development

Submitter’s name

Greater PMQ Tourism Association – 8094

Submitter’s issue 

1. Recommend that Operational Plan action 1.1.5.1 and 1.1.5.2 be amended to undertake a review of the existing Communications and Marketing Strategies for adequacy. Suggested in 1.1.5.2 that marketing and education campaigns be separated as actions as they are two distinct processes.

2. Re: Operational Plan action 1.2.1.1 - It is requested that the Tourism Association, with our current 174 tourism business membership base be included in this consultation.

3.  Re: Operational Plan action 2.2.1.1 - Provide opportunities for young people to learn and develop through youth focused activities. This is a ‘Youth’ strategy that falls under the auspices of the Cultural Plan, which could be cross referenced.

4. Destination marketing and industry engagement are the only strategies referenced under Operational Plan action 3.1.4.1. It is requested that actions under the other Destination Management Plan strategies be included, namely: Build the Capacity of all Industry Sectors; Product Development and; Improved Infrastructure Planning and Development.

5. Destination NSW and the North Coast Destination Network are placing significant emphasis on developing business tourism. As such, it is requested that the following new Action be included: 3.1.4.1 – Implement a Business Tourism Plan in line with the goals set by North Coast Destination Network to grow our visitor economy.

Response

1. Noted. Consolidation and wording amendment has been completed to some of the actions as appropriate.

2. Council considers that the business chambers represent the tourism association, as well as other businesses, which supports this Operational Plan action.  It is also noted that the Tourism Association have representation on the Economic Development Steering Group.  Council would like to acknowledge that The Tourism Association, can at any time, request a meeting with Senior Staff to discuss any matters of interest.

3. Noted. Consolidation and wording amendment has been completed to some of the actions as appropriate.

4. Noted.  Consolidation and wording amendment has been completed to some of the actions as appropriate.

5. With reference to a 'Business Tourism Plan’, this will be considered in upcoming conversations with Destination North Coast, noting proposed regional approach. 

Council Service:

Financial Management

Submitter’s name

Submitter’s issue 

Mac Adams Music Centre - 7946

Would like Community Hall hire fees increased for the Mac Adams Centre

Response

Noted and support increase given improvements to the space, relativity to other facilities and evidence of demand for use of facility. This fee will be reviewed in 2018-19.

Council Service:

Glasshouse

Submitter’s name

Submitter’s issue 

Greater PMQ Tourism Association - 8094

Would like to know if the Glasshouse Strategic Plan falls under the auspices of the Cultural Plan and be cross-referenced.

Response

The review of the Glasshouse Strategic Plan will be considered in the context of Council’s broader Cultural Plan. Council has requested that the Cultural Steering Group provide recommendations to Council on the review of the Glasshouse Strategic Plan as part of its review of the Cultural Plan.

Council Service:

Glasshouse

Submitter’s name

Submitter’s issue 

Musicians and Bands of Local Government Area (Councillor Turner)

Podium hire fees  - Glasshouse Steps - reduction of proposed fee

Response

Noted. Council has committed to amend the fees and charges document to incorporate community discount for 7 days per week for the Podium and Ross Family Studio. Also, a review of the Glasshouse Podium Fee by September 2018 will be undertaken. 

Council Service: Natural Resource Management

Submitter’s name

Submitter’s issue 

Kerry Behrendt - 7959

Concerns with Bats at Koolonbung Creek Walk - Smell, noise and dead trees.

Response

The Flying Fox Population is monitored and managed in accordance with the Kooloonbung Creek Nature Park Plan of Management. This plan aims to minimise the impacts of the flying foxes on site, whilst meeting protection obligations under State and Federal Law.

Paul Dirago – 7975

Concerns regarding the Flying Fox problem and would like to know Council's strategic approach to the issue

Response

In relation to concerns raised about the Flying Fox issue.  A report was presented at Council’s Ordinary Council Meeting held 18 April 2018 relating to this matter in which Council resolved to:

1. Note the 2014 petition to Ms Leslie Williams MP resubmitted to the Mayor from concerned residents regarding the Flying Fox colony in the Kooloonbung Creek Nature Reserve.

2. Note the response from Ms Leslie Williams MP dated 7 March 2018 in relation to the Flying Fox colony in the Kooloonbung Creek Nature Reserve.

3. Request that the General Manager write to Office of Environment and Heritage (OEH) and both Federal and State local members of parliament seeking advice on funding opportunities to manage the impact of Flying Fox colonies adjoining residential properties.

4. That the General Manager bring back a report to Council for further consideration as soon as practicable following receipt of advice from the OEH.

Staff will table a report to Council addressing the above resolution once advice is received from OEH. This report will outline options available and community consultation needed to support these options.

Bonny Hills Progress Association - 8105

Concerns that the Operational Plan action 4.8.3.1 - Implement Biodiversity Strategy actions provides no detail or budget

Response

The first stage is to adopt the Biodiversity Strategy, with the view to a phased implementation of identified actions across future budgets.  It is planned that the Strategy be presented to Council in the first half of the 2018-19 financial year. 

Council Service:

Roads and Transport – Rural Roads

Submitter’s name

Submitter’s issue 

Rollands Plains Community Group -  25304

Request to raise the creek crossing on Clarefield Dungay Creek Road Marlo Merrican between 328 and 370 and upgrade Bril Bril Road

Rollands Plains Community Group - 7761

The sealing of Bril Bril Road 5.6kms

 

Graham Day - 7524

Council build a new bridge and tar remaining dangerous unsealed sections of Logans Crossing Road.

Sergio and Robyn Pavan - 7735

Upgrading and sealing Stoney Creek Rd, Redbank through to Pembrooke Rd, Sealing the gravel Hursley Rd.

June Dunne - 7713

When is sealing of Maria River road

John Hutchinson – 6674

Request to seal a portion of unsealed roads across the region

Neil Jones – 7954

Request for raising of the crossing by 1 metre of Marlo Merrican Creek at 3.5 Km along Clarefield Dungay Creek Road, Marlo Merrican (Rollands Plains).

Response 

An analysis for the sealing of unsealed roads is currently underway. This analysis will be used to determine the prioritisation criteria for investing in upgrading unsealed roads.

This analysis will also help to inform a Rural Roads Management Plan, which is being developed as part of the Regional Integrated Transport Strategy. An immediate action is to develop a Policy for Unsealed Roads management. It will set the basis for Council to continue to explore the management and future investment of all our unsealed roads, and associated infrastructure like creek crossings, across our Local Government Area and to take a strategic view of our unsealed road network to ensure any future investment is appropriately allocated.

This policy will be presented to a Council Meeting to place it on public exhibition in the coming months.  The view is to have the policy for Unsealed Roads adopted by September 2018.  Any forward action plan for addressing Maria Road, and other similar roads, will then be informed by this policy.

In terms of Maria River Road, with a total project cost of $18m, $2m is being placed into reserve for Councils contribution. Completion of this project will require matching funding from Kempsey Shire Council with the balance being provided by other levels of government.

Council Service:

Roads and Transport – Upgrade to Lighthouse Road Port Macquarie

Submitter’s name

Submitter’s issue 

Paul Dirago – 6079/7975

Safety concerns for a safe footpath/road on this section of road. Would like necessary works included in 18-19 Operational Plan

Katja Plentiger - 6454

Request to upgrade Lighthouse Road for safety reasons

Wayne Jones - 7986

Safety concerns for pedestrians on Lighthouse Road and the poor condition of the road

Kenneth Holley – 6463

Request to upgrade Lighthouse Road

Response 

Any development of the project will be subject to a successful grant funding application.

The construction plans for Lighthouse Road were completed in 2016 and Council has recently made an application under Building Better Regions fund for works on Lighthouse Road (Matthew Flinders Drive to the Lighthouse). Council is still awaiting the notification on the outcome of this application. Should Council be successful with this application, $337,967 has been allocated to an internal reserve as a general fund contribution.

Council Service:

Roads and Transport – Tacking Point Lighthouse -  disable access and parking

Submitter’s name

Submitter’s issue 

Paul Dirago - 7975

Providing a disable ramp at Tacking Point Lighthouse and concerns about parking and also pedestrian safety on Lighthouse Road East (Coastal Walk)

Response

Tacking Point Lighthouse – Ramp for people with disabilities - has been identified as a project in Council's Stronger Country Communities Fund Round 2 application in May 2018. A Building Better Regions Fund application was lodged for the upgrade of Lighthouse Rd East.

Parking at this location is constrained by landform and environment and there are no plans to increase parking areas at this time.

Council Service:

Roads and Transport – Footpaths

Submitter’s name

Submitter’s issue 

Donald Stewart - 6081

Would like Council to consider construction of new footpath on the eastern side of Central Road - Parklands Village

Stuart Inglis - 6461

Request for footpath schedule to be published in the plans.  Would like to see connected footpaths for safety reasons around Cathie Road PMQ, Bangalay Child Care Centre.

Brenda Northfield - 7106

Would like Council to consider construction of new footpath from the corner of Lake and Laurie Street to Cnr of Lake and Seymour Streets be included in 2018-19 Operational Plan

F Burns - 7751

Request footpath continued from Brotherglen Drive to Lakewood shops

Terry Ryan - 7731

Finish Missing Link -Footpath on western side of Clifton Drive from shopping centre to top of the hill below the medical centre

Erlinda Smith - 7719

Requesting for footpath from Edward St to Growers Market - missing link

Response

Council receives a large number of requests annually for the construction of new footpaths but it is not possible to construct all of the new paths that are requested by the community. Council allocates priorities to new footpath works on the basis of safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors.

Council allocates priorities to new footpath works on the basis of numerous factors including safety, construction cost, traffic volume on adjacent road, and proximity to town centres, shops, schools, medical facilities, recreation areas.

A footpath on the eastern side of Central Road has been assessed as meeting the criteria for inclusion in the annual footpath program. As such, a 130m section of path from the southern Parklands Village driveway to the existing path near the Lifeline shop will be constructed during the 2018-19 financial year as part of this program.

New footpaths at Cathie Road Port Macquarie near Bangalay Child Care Centre, Lake Road between Laurie Street and Seymour Street, from Brotherglen Drive to Lakewood shops, around Lakewood, along Clifton Drive and along Edward St to Growers Market will be considered for inclusion in future annual footpath programs.

Council is currently working to publish the annual footpath construction program along with the assessment criteria on Council's website.

Council Service:

Roads and Transport – Footpath funding

Submitter’s name

Submitter’s issue 

Bonny Hills Progress Association - 8105

Concerned that there is only $500K allocated in the budget for the entire LGA (noted that there is also two large coastal pathway projects in the plan) 

Response

It is acknowledged that there is an allocation of $500,000 specifically for the construction of new footpaths across the Local Government Area. Council has also allocated another $500,000 as contributing funding towards State Government Grants that fund the provision of new pedestrian and cycling infrastructure.

This additional funding has allowed the construction of the shared path along Ocean Drive at Lakewood, the shared path construction in Dunbogan and several pedestrian refuges on Ocean Drive through Lake Cathie and Bonny Hills.

Council receives a large number of requests annually for the construction of new footpaths but due to the limitations of this funding it is not possible to construct all of the new paths that are requested by the community. Council allocates priorities to new footpath works based on safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors.

Re: Coastal pathway projects.

Reference to the Camden Haven Coastal Walk upgrade as a subset to the Port Macquarie Coastal Walk upgrade within the draft 2018-19 Operational Plan was an error.  The full budget allocation of $500K is for the upgrade of Port Macquarie Coastal Walk.  An allocation of $140K for the Camden Haven Coastal Walk is included in the draft 2019-20 Works Program and will be considered for inclusion in the draft 2019-20 Operational Plan.

 

Council Service:

Roads and Transport – Road Resealing

Submitter’s name

Submitter’s issue 

Leanne Taylor - 6284

Would like Council to check quality of contractors work for road resealing - they are sealing over potholes

Response

Council actively manages the performance of our contractors and instructs improvements in works where required. Roads are a dynamic environment with potholes sometimes appearing between preparation work and resealing works. 

Council Service:

Roads and Transport – Bold Street Pedestrian Crossing

Submitter’s name

Submitter’s issue 

Rodney Adams – 6308

Would like a copy of the Bold Street Pedestrian crossing plans

Response

Council are currently developing plans for the upgrade to Bold Street. Once completed, the plans will be publicly exhibited on our Have Your Say website (http://haveyoursay.pmhc.nsw.gov.au/)

Council Service:

Roads and Transport – Upgrade to Koala Street Port Macquarie

Submitter’s name

Submitter’s issue 

Katja Plentiger - 6454

Request to upgrade Koala Street for safety reasons with help of Government Grants

Response

Council is committed to the upgrade of Koala Street with a concept design and investigation project planned to commence in the 2019-20 financial year. The required budget of $150,000 had been listed in the Draft Operation Plan for next financial year, however due to our focus on prioritising development of our Regional Integrated Transport Strategy commencement of this work has been deferred to the following financial year.

Council Service:

Roads and Transport – Bridge to Bridge (Beach to Beach)

Submitter’s name

Submitter’s issue 

Lois Richards - 6807

Request for additional funding for Bridge to Bridge to be completed

Response

We believe this submission is referring to the Beach-to-Beach share path project from North Haven to Pilot Beach, Dunbogan.

$500,000 has been allocated in 2018 for ongoing design and planning work as well as the construction of the section between Scarborough Way and Seaview Ave.

Over the last three years Council and the NSW Government has contributed significant funds to the Beach-to-Beach project, which has enabled the construction of long sections of path along The Boulevard. Council will continue to seek funding assistance from the NSW Government for this important project.

Council Service:

Roads and Transport – Upgrades to Boundary Road Port Macquarie

Submitter’s name

Submitter’s issue 

Kenneth Holley – 6463

Request to upgrade Boundary Road

Response

Council is currently investigating and designing the upgrade of Boundary Street Port Macquarie. Concept designs are nearing completion and are a necessary first stage in moving towards an upgrade of the road. Once completed, the concepts will be used to give an indication of the cost of the works so funding can be considered, including seeking grant funding from the State Government.

Council Service:

Roads and Transport – Ring Road

Submitter’s name

Submitter’s issue 

Ray Evans – 6468

Would like to see a new road running from Ocean Drive skirting Lake Innes to the Oxley Hwy.

Paul Dirago - 7975

Orbital Road.

Response

Council is currently completing an engineering feasibility investigation for the Port Macquarie Orbital Road, which will link Ocean Drive to Hastings River Drive via the Oxley Highway. The completion of this investigation will occur in the coming months with the final report scheduled to be provided to Council for consideration mid-year, and broader community information/engagement to follow in the latter half of this year.

This feasibility study has included a desktop preliminary environmental review, strategic concept designs and multi-criteria analysis to analyse various route options, cost analysis of the routes and engagement with Roads and Maritime Service. The final part of the investigation is a benefit to cost analysis of the feasible options.  On completion of these works, all information gained to date will provide Council a good opportunity to discuss with State and Federal members the next steps to progress this planning, noting more detailed designing and onsite investigations are still required.

Council Service:

Roads and Transport – Roundabout/traffic light request

Submitter’s name

Submitter’s issue 

Kimberley Hamnett – 7064

Request for roundabout or traffic lights at the intersection next to Super Cheap Auto on Hastings River Drive

Response

Council has a long-term master plan for Hastings River Drive. This includes a roundabout at the Newport Island Road intersection, which is currently under construction.

The next priorities are

a) to install traffic signals at the Aston Street intersection to allow the pedestrian crossing to be removed; and

 b) Duplication of the road between Hughes Place and Boundary Street. The master plan includes traffic signals at the Bellbowrie Street and Widderson Street intersections.  It is expected that design investigations will take place in the short to medium term.

Council Service:

Roads and Transport – Street Sweeping and Pressure Cleaning - Wauchope

Submitter’s name

Submitter’s issue 

Heather Sharman – 7500

Street Sweeping and Street Pressure cleaned at Hastings Street Wauchope

Response

Wauchope streets are currently swept three times per fortnight on Mondays and Fridays. Street sweeping and pressure cleaning is also provided on a reactive basis based on risk.

Should there be a desire by the local businesses to provide an additional service in partnership with Council, this option can be explored further.

Council Service:

Roads and Transport – Bus Shelters

Submitter’s name

Submitter’s issue 

Jenny Wickham - 7504

Would like bus shelter / bus stop at Lake Cathie (Park)

Monika Hans – 6304

Would like a bus shelter erected near the BP service station in Wauchope and also provide line marking to indicate it’s a bus shelter

Response

Over the next two years, Council will be installing 18 new bus shelters across the LGA including three in Wauchope. One of these will be at 213 High Street to compliment an existing shelter on the opposite side of the road. This new shelter will only be 200m away from the BP Service Station.

One of these will be installed on Ocean Drive (east) at Lake Cathie Reserve. 

Council Service:

Roads and Transport – Pedestrian improvements

Submitter’s name

Submitter’s issue 

Anne Pincott - 7511

Improvements to road surfaces in the PMHC area and Overhead pedestrian crossing over Gordon street, near Koolonbung Park.

Noelene Skinner - 7831

Pedestrian crossing CBD - Gordon Street

Response

Council have identified the need for pedestrian improvements around the Port Macquarie CBD and currently has planning and design work underway for a signalised intersection at Gordon and Horton Streets, which will give pedestrians a safe priority crossing point. Council is also undertaking high-level planning and investigations for pedestrian underpass along the Koolonbung Creek under the Gordon St bridge.

Council Service:

Roads and Transport – Road Resealing

Submitter’s name

Submitter’s issue 

Scott Battle - 7516

Roadwork / Resealing carried out poorly.  E.g. the state of the Boulevard in Dunbogan 201/17; and Hastings River Drive

Response

In maintaining our regional road network, Council delivers a number of inter-related works programs including, resealing, resheeting and rehabilitation. 

 

Resealing is an effective method of reducing the rate of road deterioration and the recurrence of regular road maintenance, it will not however address any underlying defects or problems within the road structure should these exist.  As such, when Council undertakes a road reseal, preparation works are completed prior to resealing to treat the known defects at the time of the works.

 

Unfortunately, these defects are often unknown and unable to be identified at that time, and can lead to future localised pavement failures that can be misconstrued as poor quality of work. The quality of the reseal is not considered the primary failure mechanism, rather the quality of the underlying pavement, and it is important to note that if Council had not taken the decision to reseal, the road would be in a poorer state of repair.

 

Where known defects in the underlying pavement are excessive, Council will undertake full road reconstruction or rehabilitation.  Committing to road rehabilitations however requires significant community investment. Subsequently, Council is committed to providing the highest quality product within the constraints of funding and environmental conditions.

 

With respect to the specific sites that you refer to, overall, the resealing program in the Camden Haven Area has seen a measurable reduction in reactive maintenance over the past two years since resealing, and the resealing program has since progressed to the Wauchope area. 

 

That said, there have been a number of localised pavement failures identified, which are reflective of deeper pavement issues. In particular, we have observed a number of locations in Dunbogan, particularly on The Boulevard and Diamond Head Rd that ideally require a full reconstruction due to the steady deterioration and the presence of new pavement defects.

 

While it is regrettable that these localised pavement failures have occurred, this is not representative of the majority work completed by Council throughout Lake Cathie, Bonny Hills, the Camden Haven and Wauchope and surrounds.

 

With respect to Hastings River Dr, Council are progressively upgrading and reconstructing this road, with four sections of road upgrade completed over the past few years, being Gordon St to Aston St, Boundary Street intersection, Boundary St to Tuffins Lane and Newport Island Rd (underway).

Council Service:

Road and Transport – Slipway – Wauchope

Submitter’s name

Submitter’s issue 

Kenneth Campbell – 7523

Construct slipway to Cameron Street to help relieve traffic problem.

Response

In exploring this issue recently, Council has developed high-level concept designs for the slipway.  These designs have been used in the work currently undertaken as part of the Area wide Traffic Study, which is being undertaken in partnership with the RMS.  As part of the study, several road upgrade projects were tested for their impacts on traffic movements and congestion, including the Cameron St slipway. 

The study found that the slipway did not significantly reduce congestion along High St, however the report did recommend Council maintain ownership of the land required for the slipway and that the concept be revisited in the long term as traffic patterns change outside what is predicted. This road upgrade project will be reviewed as part of the planned periodic reviews of the Area Wide Traffic Study.

Council Service:

Roads and Transport – Maintenance funds for new road construction

Submitter’s name

Submitter’s issue 

Graeme Roberts – 7745

Maintenance funds seem to have been diverted to new road construction

Response

The road and stormwater maintenance funding allocated through the 2017-18 Operational Plan has been spent solely on maintenance activities. The Draft 2018-19 Operational Plan has similar levels of funding that will also be spent on road and stormwater maintenance activities.

 

Council has completed a number of road reconstruction and road rehabilitation projects in 2017-18 that have been funded through “Roads to Recovery”, RMS Grant Funding, Section 94 developer contributions and Council’s General Fund.

Council Service:

Roads and Transport – Road Signage

Submitter’s name

Submitter’s issue 

Phillip Morton - 7747

Request for Appropriate road signage at Telegraph Point Road/Pembrooke Road, Pembrooke Road/Reids Road, Rollands Plains Road/Ballengarra Bransdon Road

Response

Council will investigate this request for additional signage and may form part of Councils routine traffic and maintenance budget. 

Council Service:

Roads and Transport – Bus Area at proposed Wauchope Sporting fields

Submitter’s name

Submitter’s issue 

Bob Gilligan - 7759

Access for buses to proposed fields complex in Wauchope. It would be much better to have bus only area on Stoney Creek road next to the fields.

Response

Due to the location of the car parks to fit within the site, it is not cost feasible to have a separate access just for buses. Car parks are being designed to incorporate rotation of vehicles within them to find parks. No car parks are being located on access roads. Both of these design considerations will reduce the number of cars on the access roads and holding up bus access.

The bus drop off area is to be located near the premier field and the Centre Of Excellence. Once buses get to the main car park they will split to a dedicated bus drop off area then circulate around to exit the site. The bus turn around will not be within a car park.

For school sports, many buses arriving together would not be an issue as there would not be many cars accessing the site. During major events, a large number of buses are expected, as offsite parking will be required. In this instance, the site will be controlled by traffic marshals to direct and restrict cars from the main entrances to avoid congestion. The direct access off the highway will also be open under traffic control which will enable more car parking within the off leash dog area'.

 

Council Service:

Roads and Transport – Traffic Management

Submitter’s name

Submitter’s issue 

Roy Brown - 7716

What is Council doing with traffic management in Wrights Road and John Oxley Drive.

Travers Powell - 7758

Congestion of traffic throughout town with suggestions to solve problem

Response

As part of planning for the continual growth in our region Council is currently developing a Regional Integrated Transport Strategy to identify the key transport decisions and actions that will guide Council to ensure our transport networks are safe, operate efficiently and have adequate capacity for now and into the future.

The purpose of this strategy is to ensure that we take a holistic view of the entire transport network thus having a broader focus rather than a diagnosis of individual pressure points.

This strategy will link together future transport planning including potential orbital links, the Area Wide Traffic Study, investigations being undertaken by Roads and Maritime Services (RMS) for State highways within our Local Government Area, like the Oxley Highway, as well as maximising opportunities to increase the use of public transport, walking and cycling.

The strategy will also determine how Council incorporate Land Use planning, such as the Health and Education precinct around Wrights Road and John Oxley Drive, which are all being considered as part of the Urban Growth Management Strategy.

Council will, where appropriate, look to incorporate the State Government’s Transport vision outlined in the Future Transport Strategy and specifically building on the good work that has gone into the Regional Infrastructure and Services Plan. Aligning with these State Government strategies will help ensure any future investment by the State Government within our region is appropriately allocated.

Council Service:

Roads and Transport – Arterial Road Improvements

Submitter’s name

Submitter’s issue 

Bruce Burgess – 7942

Request for improvements at Gordon St, between Horton and Ocean Drv.  Lake Rd, between Gordon St and Ocean Drv. Widderson St, between Oxley Hwy and Hastings River Drive.

Response

Gordon St – Ocean Dr to Horton

Council has committed to the Pavement Design for the purpose of reconstruction the road in the 2018-19 Draft Operational Plan. The intention is to commence construction works within the next four years. This item is referenced in the Operational Plan - 4.4.1.46 CW Design and investigations for Gordon Street Pavement Reconstruction and Service Relocations - between Ocean Drive and Horton Street

 

Lake Rd – Gordon St to Ocean Dr

Council has designed this project with construction expected to commence in 2019. This is referenced in the Operational Plan - 4.4.2.1 CW - Undertake road resurfacing and rehabilitation works throughout the local government area in accordance with  the rolling priority program and roads maintenance hierarchy

 

Widderson St – Oxley Hwy to Hastings River Dr

Geotechnical testing has been completed and we are committed to completing the final design in 2019. This project is within Council's four-year road reseal and rehabilitation programme. The proposed works are however not included in the 2018-19 Operational Plan.

 

Council Service:

Roads and Transport – Roads and Footpath – Dunbogan

Submitter’s name

Submitter’s issue 

Nola Davies – 7754

(1) The Boulevarde, Dunbogan is especially dangerous for pedestrians and cyclists between the old tip road and Longworth Road as there is no pathway there.

(2) The Boulevarde - include funding to fix the problem.

(3) Extending the path cycleway to Pilot Beach. Council remove impediments to the Beach-to-Beach project by completing the necessary planning documents.

Response

Over the last three years the NSW Government and Council has contributed significant funds to the Beach-to-Beach project, which has enabled the construction of long sections of path along The Boulevard.

A further $500,000 has been allocated in 2018 for ongoing design work and the construction of the section between Scarborough Way and Seaview Ave. $350,000 over 2019 and 2020 for the necessary planning documents has been committed by the State Government. 

Council will continue to seek funding assistance from the NSW Government.

Council Service:

Roads and Transport – Bicycle Paths

Submitter’s name

Submitter’s issue 

Kerry Behrendt - 7959

Concerns there are not enough bike paths

Response

In the longer term, as part of planning for the continual growth in our region Council is currently developing a Regional Integrated Transport Strategy to identify the key transport decisions and actions that will guide Council to ensure our transport networks are safe, operate efficiently and have adequate capacity for now and into the future. This strategy will include all modes of transport including cycling.

In the interim, Council's planning for cycle lanes and shared pedestrian and Council’s Bike Plan guides bike paths. Where feasible Council includes cycle lanes in road upgrade projects.

The following list includes projects with either separate shared paths or dedicated cycle lanes that have been completed in recent years.

 

·      Hastings River Drive/Newport Island roundabout – approx. 180m shared path plus on road cycle lane,

·      Town Green East – 200m shared path,

·      School to School Path – Pacific Hwy to Laurieton – 570m shared path,

·      Stingray Creek Bridge, 240m shared path,

·      Hastings River Drive Park to Aston Street – 520m shared path,

·      Lake Road, Toorak Court to Oxley Highway – 160m shared path,

·      School to School Path – Pac Hwy to Laurieton  1,550m shared path,

·      Beach-to-Beach various lengths -  Dunbogan – 630m shared path,

·      The Boulevarde, Dunbogan – 240m shared path,

·      Houston Mitchell Drive roundabout – 552m shared path + on road cycle lane,

·      Ocean Drive Medical Centre, Lake Cathie – 400m shared path,

·      Town Beach North – 120m shared path and

·      School to School – Kendall to Kew 170m shared path

Council Service:

Roads and Transport – Kew Main Street Master Plan

Submitter’s name

Submitter’s issue 

Kew Business Community - 7974

Request for funding allocation in the 18-19 Operational Plan to undertake actions from the 2010 Kew Main Street Plan. 

Response

The design work that was funded as part of the 2017-18 Operational Plan is still ongoing along with the community consultation. This work will continue into the 2018-19 financial year and will allow Council to prioritise (based on Community feedback) and determine the construction costs for the highest priority stage, which will be considered in the budget preparation for the 2019-20 budget, a process that will start in September 2018.

Council Service:

Roads and Transport – Area Wide Traffic Study

Submitter’s name

Submitter’s issue 

Bonny Hills Progress Association - 8105

Would like an update on the progress of the Area Wide Traffic Study and advise when meaningful data will be available

Response

The Area Wide Traffic Study is now substantially complete. This study and the information it provides is one of many key inputs that will inform Council's Regional Integrate Transport Strategy. The Area Wide Traffic Study itself is not a strategy that will guide transport planning decisions.

 

The Regional Integrated Transport Strategy will identify the key transport decisions and actions that will guide Council to ensure our transport networks are safe, operate efficiently and have adequate capacity for now and into the future. The timeline for the strategy development will see community engagement occurring throughout 2019.

 

The purpose of this strategy is to ensure that we take a holistic view of the entire transport network thus having a broader focus rather than a diagnosis of individual pressure points.

 

This strategy will link together future transport planning including potential orbital links, the Area Wide Traffic Study, investigations being undertaken by Roads & Maritime Services for State highways within our Local Government Area, like the Oxley Highway, as well as maximising opportunities to increase the use of public transport, walking and cycling.

 

The strategy will also determine how Council incorporate Land Use planning, such as the Rainbow Beach area and proposed investigation areas, which are all being considered as part of the Urban Growth Management Strategy.

 

Council will, where appropriate, look to incorporate the State Government’s Transport vision outlined in the Future Transport Strategy and specifically building on the good work that has gone into the Regional Infrastructure and Services Plan. Aligning with these State Government strategies will help ensure any future investment by the State Government within our region is appropriately allocated.

Council Service:

Roads and Transport – Corridor Planning for roads

Submitter’s name

Submitter’s issue 

Bonny Hills Progress Association - 8105

Would like to know the status of 2017-2018 Operational Plan action 4.4.1.32 - Commence corridor planning - Kendall Road - Ocean Drive - Hastings River Drive regional road corridor

Response

The Regional Road corridor strategy covers 53km of regional road from Kendall to Blackmans Point. It currently includes a combination of two and four lane sections of arterial road with speed limits between 50 – 100 km/h. Daily traffic volumes range from 4,000 vehicles per day on Kendall Road to 26,000 vehicles per day on Ocean Drive south of Lake Road.

Council is currently waiting for the finalisation of the Area Wide Traffic Study as a key input to the Corridor Strategy prior to commencing the required detailed technical analysis and community engagement. The timeline for the project will see the draft Strategy being reported to Council towards the end of 2019. Between July 2018 and July 2019 Council will undertake technical assessments and community engagement along the route.

Council Service:

Sports and Recreation – Off Leash Dog Park

Submitter’s name

Submitter’s issue 

Natasha Rankin - 6708

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Julie Maurer - 6711

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Sue Harvey - 6713

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Emily Pezet - 6801

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Diana Reynolds - 6803

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Helen Clunas - 7069

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Neville Parsons - 7074

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Carolyn Gorton - 7183

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Barry Thompson - 7187

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Kevin Whitbread - 7254

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Kathryn Stephens - 7739

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Patti Taylor - 7743

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Bob Gilligan - 7759

Request for off leash dog park to be located at Blackbutt Drive Wauchope

Response

Council recognises the need for an off-leash dog exercise park in Wauchope and has planned to provide a facility at the planned sporting fields at the corner of Oxley Highway and Stoney Creek Road. However, the timing for provision of this facility is yet to be confirmed. 

Given there is existing demand for an off-leash dog exercise park to service Wauchope and surrounds and this area does not have easy access to dog exercise beaches like Port Macquarie and the Camden Haven. Staff support the community lead proposal for development of an off-leash dog exercise park on Council owned land at the corner of Blackbutt Drive and Peppermint Close (Note it is still proposed to provide an off leash dog park as part of the sports field development at Wauchope).

Accordingly, an Operational Plan action for 2018-19 has now been developed to include this project - 2.3.4.13 CW - Develop off leash dog exercises parks in Port Macquarie and Wauchope.

Council Service:

Sports and Recreation – Dog Park – Port Macquarie

Submitter’s name

Submitter’s issue 

Arthur Sawilejskij - 7742

Need for Dog Park in Port Macquarie

Diana Reynolds – 7025

Concerns over proposed Off Leash Dog Park in the Boom Reserve Port Macquarie

Response

A dog park for Port Macquarie is on the agenda and is included in the draft 2018-19 Operational Plan. Refer to Operational Plan action 2.3.4.13 CW - Develop off leash dog exercise parks in Port Macquarie and Wauchope.

An update report is proposed to be presented to the June 2018 Ordinary Council Meeting regarding the Port Macquarie facility, which has been proposed for Boom Reserve.

Council Service:

Sports and Recreation – Coastal Walk Port Macquarie

Submitter’s name

Submitter’s issue 

David Bailey - 5954

In reference to the Oxley Beach - Southern end of the Doctors Walk. Would like to see a proper crossing and rails put in place as it dangerous and slippery when wet.

Response

The upgrade of the Port Macquarie Coastal Walk is a priority for Council. Council funds have been allocated in the 2017-18 and draft 2018-19 Operational Plan, and state government funding secured, for upgrading of the Coastal Walk.

Improvements to the Doctor's Walk area have been prioritised through the recently adopted Coastal Walk Master Plan with construction to be undertaken during 2018-19.

Council Service:

Sports and Recreation - Hydro pool at Laurieton

Submitter’s name

Submitter’s issue 

Ross Ricketts - 5992

Request for a hydro pool at Laurieton

Response

Council's current focus in relation to swimming facilities is on the completion of the upgrades to Wauchope Pool, and planning for a new aquatic facility in Port Macquarie, which has commenced this year. These projects have been prioritised over other potential aquatics improvements, as both existing facilities were known to have significant structural issues.

Council Service:

Sports and Recreation – Beechwood Tennis Court

Submitter’s name

Submitter’s issue 

Beechwood Tennis Club

Request for funding support for Beechwood Tennis Club for resurfacing the courts, fencing repairs and lighting upgrades

Response

Council has considered Beechwood Tennis Club's request for funding assistance and has determined that the upgrade of courts at this facility will form part of Council's submission for grant funding through the Stronger Country Communities Fund.

Applications for this grant program closed on 4 May with an announcement regarding successful projects expected in September 2018.

Council Service:

Sports and Recreation – Port Macquarie Skate Park

Submitter’s name

Submitter’s issue 

Ruby Macarthur - 6450

Would like to see expansion of the PMQ Skate Park for Pro skaters and children - also more shading around the skate park

Response

Council's current focus in relation to skate facilities is on the replacement of Kendall Skate Park. The existing facility is considered to be at end of useful life and an allocation of $150,000 has been included in the draft 2018-19 Operational Plan to allow for its replacement. On this basis, the allocation of funds for extension of Port Macquarie Skate Park is not considered a priority at this time.  

Town Beach playground is tentatively scheduled for an upgrade in the short term. The addition of skate able / rideable elements associated with the playground will be considered by staff when this project is prioritised.

Council Service:

Sports and Recreation – Miners Beach

Submitter’s name

Submitter’s issue 

Katja Plentiger - 6454

Requesting to enlarge signage at Miners Beach detailing that this is not a nudist beach and widen the track to the beach.

Response

The area of Miners Beach below the mean high water mark is under Crown Land ownership and is managed by Council as Trust Manager. The area above the mean high water mark is the remit of National Parks & Wildlife Service. On this basis, the request for upgrading of the walking track to Miners Beach is a consideration for National Parks.

Council and National Parks have collectively considered a number of requests over the years for a change in status regarding nude bathing at Miners Beach. At this point in time there is no plan to prohibit nude bathing from Miners Beach by Council or NPWS.

Council Service:

Sports and Recreation – Lake Cathie/Laurieton Sporting facilities

Submitter’s name

Submitter’s issue 

Stan Vincent - 6456

Request for indoor sporting complex at Lake Cathie or Laurieton

Response

Council has undertaken significant engagement with the community in recent years to establish need and priority for recreation and sporting infrastructure and services across the Port Macquarie – Hastings. This engagement and needs analysis informed the development of Council’s Recreation Action Plan 2017 – 2025.

You can learn more about this Plan at:

http://www.pmhc.nsw.gov.au/Facilities-Recreation/Outdoor-Spaces/Playgrounds-Parks-Reserves/Recreation-Action-Plan-2017-2025

 

At this point in time, provision of an indoor sports hall in Lake Cathie or Laurieton is not considered a priority within the Plan. Some schools in the Camden Haven do have their own indoor sports facilities. Some of these schools currently provide after-hours access for community groups. Do not hesitate to contact the nearest school to determine whether they are able to accommodate your sporting needs.

Council Service:

Sports and Recreation – Jabiru Park

Submitter’s name

Submitter’s issue 

Rosalind Watson - 6709

Request to have improvements undertaken at Jabiru Park Lake Cathie. Adding bollards, new fishing table and pruning of branches near driveway exit

Response

Council's focus for Lake Cathie foreshore improvements is on planned dredging activities and re-establishment of the Foreshore Reserve beach; SCCF funding application and partnering with Bonny Hills / Lake Cathie Lions, Lake Cathie Progress Association and the stake park group on Master Plan implementation.

A commitment has been made for staff to apply for funding through the 2018-19 Recreational Fishing Grants program to allow for replacement of the fish cleaning table in Jabiru Reserve. Requested tree pruning is an operational issue which will be considered by staff as per standard assessment process. Bollard installation is not supported at this time - this reserve has historically provided critical overflow parking opportunities during peak holiday periods.

Council Service:

Sports and Recreation – Camden Haven Playing fields

Submitter’s name

Submitter’s issue 

Lois Richards – 6807

Seeking to know if more playing fields are planned for the Camden Haven.

Response

Council has undertaken significant engagement with the community in recent years to establish need and priority for recreation and sporting infrastructure and services across the Port Macquarie – Hastings. This engagement and needs analysis informed the development of Council’s Recreation Action Plan 2017 – 2025.

You can learn more about this Plan at:

http://www.pmhc.nsw.gov.au/Facilities-Recreation/Outdoor-Spaces/Playgrounds-Parks-Reserves/Recreation-Action-Plan-2017-2025

 

The Plan identifies the following priorities for sports fields within the Camden Haven:

• Lake Cathie Bonny Hills Sports Complex – Stage 1 Construction – Short Term

• Lake Cathie Bonny Hills Sports Complex – Stage 2 Construction – Medium Term

• Camden Haven Sporting and Equestrian Facility – Detailed design & approvals – Medium Term

Council Service:

Sports and Recreation – Westport Park

Submitter’s name

Submitter’s issue 

Kenneth Holley - 6463

Requesting a sound shell at Westport Park to cater for large crowds

Response

Provision of this infrastructure is not identified in the Westport Park Plan of Management. Council's planning for this type of facility is centred on provision of an amphitheatre at Town Beach North.

Council Service:

Sports and Recreation – Lake Cathie Foreshore

Submitter’s name

Submitter’s issue 

Lake Cathie Skate and Recreation Park Project - 7017

Request that Lake Cathie Foreshore Master Plan be allocated funding in the 2018-2019 Operational Plan to support works associated with skate and recreation park and request Council to commence an application for NSW Government funding for this project.

Lake Cathie/Bonny Hills Lions Club - 7024

Request for funding be allocated to the Lake Cathie Master Plan in the 2018-19 Operational Plan for initial site works, demolition of old toilet block and new toilet block, building of the skate park with support of grant funding application in line with the Stronger Country Community Grant Program.

Lake Cathie Progress Association - 7029

Request for funding be allocated to the Lake Cathie Master Plan in the 2018-19 Operational Plan for initial site works, demolition of old toilet block and new toilet block, building of the skate park with support of grant funding application in line with the Stronger Country Community Grant Program.

Response

Council has considered the request for funding assistance for implementation of Lake Cathie Foreshore Master Plan and has determined that the upgrade of the reserve will form part of Council's submission for grant funding through the Stronger Country Communities Fund.

Applications for this grant program closed on 4 May with an announcement regarding successful projects expected in September 2018.

Council Service:

Sports and Recreation – Joey’s Meadow Playground

Submitter’s name

Submitter’s issue 

Stephen Gillespie – 7513

Requiring fence around the playground (Joey's Meadow) at College Rise Thrumster.

Response

Further investigation to be undertake in relation to this submission.

Council Service:

Sports and Recreation – Playground replacement

Submitter’s name

Submitter’s issue 

Scott Battle - 7516

Replacement of playgrounds that are still safe and sound preferred by families using the park are ripped and replaced e.g. River Reserve in Dunbogan on the Boulevard

Response

Comment regarding playground renewal noted. Refurbishment or reuse of playground equipment is common practice

Council Service:

Sports and Recreation – Mowing and weed removal

Submitter’s name

Submitter’s issue 

Graeme Roberts - 7745

Request for regular mowing and weed removal. Requiring increased activity to remove weeds from median strips of main roads.

Response

Increased maintenance focus in particular areas within the Parks and Open Space area are noted for action.

Council Service:

Building Maintenance  – Public toilets

Submitter’s name

Submitter’s issue 

Phillip Morton – 7747

The placement of a Disabled Access Public Toilet at Rollands Plains School of Arts Hall

Response

The request for Council provision of an accessible public amenity on the Rollands Plains Hall is not supported on the basis that the tenure arrangements for management of this site are between the hall trust and Department of Lands - Lands and Water.

The trust should seek support from Department of Lands - Lands for this project and funding opportunities are available for provision of such infrastructure through the Public Reserves Management Fund program administered by the Dept.

Council Service:

Sports and Recreation – Trees

Submitter’s name

Submitter’s issue 

Terry Ryan – 7731

Corner Settlement Point Rd near Settlers Inn - left the gum tree need trimming its dangerous.

Response

One significant eucalypt is being removed as part of the Hastings River Drive / Newport Island Rd works.  The remainder of large trees located on private land (Settler's inn site).

Council Service:

Sports and Recreation – Mrs Yorks Garden

Submitter’s name

Submitter’s issue 

Di Davidson - 7880

Request for funding to continue for the re-creation of Mrs Yorks Garden including Mrs Yorks Walk and other facilities

Response

The Friends of Mrs Yorks Garden (FMYG) submission to the draft 2018-19 Operational Plan proposes works outside of current approved scope for Mrs York’s Garden including:

 

·         Add a viewing platform above the waterfall bank.

·         Restore and/or interpret the historic Waterfall/Windmill component

·         Provide additional, unique seating, sculptures and interpretive/educational signage

·         Enhance the area known as Allman Hill with restoration of the graves, seating and landscaping.

 

A budget of $50,000 is being allocated to allow staff to develop a revised Concept Plan, undertake community engagement and to gain required environmental approvals to allow for further works to be undertaken by FMYG.

Council Service:

Stormwater and Drainage – Flood Study

Submitter’s name

Submitter’s issue 

Shana Rowe – 6310

Would like information on the North Brother Flood Study

Response

Council is currently working on the flood study report and is proposing to have community consultation on the draft report by mid 2018, with the opportunity for residents to provide feedback.

For information about this project, including the proposed timeline can be found on Council's engagement website - https://haveyoursay.pmhc.nsw.gov.au/North-Brother-local-catchments-flood-study

Council Service:

Stormwater and Drainage - Reserves

Submitter’s name

Submitter’s issue 

Reginald Angel – 6331

Request for additional funding for maintenance of reserves and walkways near The Point Drive/Brierley Ave/Ochre View. 

Response

Stormwater related issues in this area are addressed on a reactive basis based on risk. The level of service currently in this area is consistent with this process. At this time, Council's focus for investment in stormwater management is primarily used to alleviate flooding of houses and businesses and to reline stormwater lines with sinkholes, and this proposal will not be funded.

Council Service:

Strategic Land use planning

Submitter’s name

Submitter’s issue 

Bonny Hills Progress Association - 8105

Concerns about capacity of land on corner of Ocean and Houston Mitchell Drive for light industrial development - restricted size and poor location

Response

The site at the corner of Houston Mitchell Drive and Ocean Drive is identified as an Investigation Area for potential service industrial development in the adopted Urban Growth Management Strategy 2011. 

 

Investigations have been commenced by the landowner but there has been no decision by Council at this time to proceed with a planning proposal for the site. 

The Urban Growth Management Strategy is currently under review.  A draft Strategy was exhibited in December 2017. 

 

Comments from the Bonny Hills Progress Association are being considered by Council in the review of the Urban Growth Management Strategy. 

Council Service:

Waste – Kerbside collection

Submitter’s name

Submitter’s issue 

Roderick Hollingsworth - 6305

Would like to see Kerbside Collections re-instated

Response

Council currently offer an unlimited pay-as-you-go service for kerb side collection of bulky waste (two cubic metres), equivalent to the size of a small trailer.  The cost is $34 per collection, which must be paid the week before the service. 

Pick up days are Monday to Wednesday, requests for a Monday collection close at 3pm the Friday before.

Council Service:

Waste - Recycling

Submitter’s name

Submitter’s issue 

Colleen Carmody – 7878

PMHC could offer incentives to business to set up factories to convert recycled materials into commodities

Response

Council is working with our local waste contractors and other levels of Government on ways to minimise the impact of the recent changes, and we are asking the local community to continue their recycling, and to minimise the amount of contamination in their yellow bins.

While China’s decision has placed some stress on the local recycling industry, it also provides great opportunity to grow local, sustainable businesses and implement new and improved strategies to manage our waste. PMHC is already looking at recycled glass and concrete in our road base for some projects.

There may be further opportunities where Council could incentivised further processing. However, Council needs to be mindful of market pressures including who will buy these new products, how much can be produced and costs to transport the materials to the end user. Council will need to fully understand the cost implications of any proposal before committing funds.

Nevertheless, Council is committed to ensuring that recycling continues. 

Council Service:

Water – Water Supply

Submitter’s name

Submitter’s issue 

Warren Turner – 6466

Would like to know what planning is being undertaken to provide additional water supply given the vast increase in housing

Response

Port Macquarie-Hastings Council is the local water supply authority and is responsible for the town's water supply. The current design capacity of both Cowarra Dam and Port Macquarie Dam is based on population growth and demand projections, and the expected flow that can be drawn from the Hastings River.

Council has adopted recommendations from the NSW State Government in determining the capacity of our local water supply. The combined total storage for both dams (when full) is 12,500 mega litres. The annual total demand for water is currently in the range of 5,600 to 6,000 mega litres per year.

Population projections for the Port Macquarie-Hastings Local Government Area indicate an additional 24,000 people are expected to live in the area by 2036. Demand management initiatives have resulted in a net reduction in water consumption over a number of years, however further population increase will see an additional 35 % of water volume required annually by 2046.

Water supply is under regular review with the need to supply a secure, safe and affordable supply of paramount concern. It is not financially practical to have unlimited storage capacity and unlimited supply of water, hence the need for water restrictions during periods of extreme dry, low water flow or quality.

Water restrictions are introduced when the combined total storage of our two dams falls below 70%, it doesn’t mean we are about to run out of water, however it encourages prudent use of water to ensure if we do experience a significant drought event that there will be sufficient water available in storage for an extended period.

After a number of years of investigation, modelling and research, the Council Integrated Water Cycle Management Strategy will be compiled into an easy-to-understand snapshot of the current situation, future population, projected demands and major capital works required to meet that demand. This document will be adopted by the end of 2018 and will be available on Council’s website.

In summary, water supply is a paramount concern and focus of Council, with a range of plans in place to accommodate the growing population of the Local Government Area and major capital works projects undertaken as required.

Council Service:

Sewerage – Sewage works

Submitter’s name

Submitter’s issue 

Katja Plentiger – 6454

Poor air quality coming from the Sewage Treatment Plant on Koala Street PMQ.  Questioned if tests are undertaken within one kilometre of the treatment plant to test air quality

Ray Evans - 6469

Smell coming from the sewage treatment plant on a nightly basis.  Can anything be done?

Response

The odours from the Port Macquarie Sewage Treatment Plant (STP) are caused by Hydrogen Sulphide (H2S), which is a gas naturally created by raw sewage.  The Port Macquarie STP has a soil odour bed which captures the majority of the hydrogen sulphide at the inlet to the plant to minimise odours.  Whilst H2S is detectable at very low levels, this is not harmful to human health at these levels. 

Council is investigating options to further mitigate problematic odour from the Port Macquarie STP such as the installation of a biological odour filter – this work is included in the 2018-19 Operational Plan as part of the Electrical and Mechanical Asset Replacement.  We anticipate that in future, odours will be further minimised.

To ensure that the Port Macquarie STP can continue to provide capacity into the future, Council’s forward planning includes the construction of a new Sewage Treatment Plant at Thrumster.  Pre-construction work on this project commences in the 2018-19 financial year. 

Once complete, a large amount (roughly a quarter) of the existing sewerage system in Port Macquarie will be redirected to it, which will relieve the load on the Port Macquarie STP and allow it to continue to meet the requirements of further local development.

Council Service:

Sewerage – Sewage works

Submitter’s name

Submitter’s issue 

Graham Day - 7524

When will Logans Crossing be sewered?

Response

 

Council does not currently have any plans to provide sewerage services to Logans Crossing due to the low density of properties in this area.  It is not possible to provide a viable service to rural customers due to the costs of operations, maintenance and asset renewal associated with such dispersed systems.

 

Additionally, from a technical perspective, the complexities of long sections of sewer rising main or pressure sewer include odour and maintenance issues associated with anaerobic sewage conditions, further impeding the viability of systems in rural areas.

Council Service:

Sport and Recreation – Tidal Pool

Submitter’s name

Submitter’s issue 

Sean Morgan – 5939

Request for Tidal Pool

Leanne Taylor – 6284

Access to a tidal pool, benefit for tourism and health

Anne Pincott - 7511

Establishment of Sea Pool at either Shelley or Flynns Beach.

Tidal Pool Petitions

Include petitions below as public submissions to the 2018-19 Operational Plan

1. Petition from Port Macquarie Tidal Pool Committee - 2016.

2. Petition received by the Mayor from Broughton in March 2018 in favour of an ocean tidal pool in Port Macquarie.

Response

At the Ordinary Meeting Council Meeting held 18 May 2018, Council resolved the following:

 

That Council alter the “12.02 – Notice of Motion – Request for Ocean Tidal Pool in Port Macquarie” adopted at the April 2018 Ordinary Council meeting to:

That Council:

 

1. Note the 2016 petition for an ocean tidal pool in Port Macquarie resubmitted to the Mayor by the Port Macquarie Tidal Pool Committee Incorporated.

 

2. Note the petition received by the Mayor from Jenny Broughton in March 2018 in favour of an ocean tidal pool in Port Macquarie.

 

3. Note that an ocean tidal pool in Port Macquarie is not a priority for Council.

 

4. Request the two petitions be considered by Council as public submissions to the 2018-19 Operational Plan.

 

5. Encourage the Port Macquarie Tidal Pool Committee Incorporated to make any future requests, submissions and grant applications through Council’s recognised engagement processes to ensure that the competing priorities of all volunteer and community groups in our area receive appropriate and equal consideration by Council.

 

6. Noting that as any development of an Ocean Tidal Pool would require consent from the landowner (in this case the Crown) as part of any future Development Application, request the General Manager seek advice from the Department of Industry Crown Lands as to the Crown’s position regarding the construction of new ocean tidal pools and what information the Crown would require in order to be able to consider giving land owner’s consent to such a proposal being lodged.

 

Internal Consultation

 

The following levels of staff have reviewed, assessed and considered the draft documents throughout the public exhibition period:

·    Councillors

·    Executive

·    Senior Leadership Team

·    Integrated Planning and Reporting Development Officer

·    Planning and Reporting Officer

·    Staff

 

Planning & Policy Implications

 

This report is aligned with Council’s legislative obligations under the requirements of the NSW Integrated Planning and Reporting Framework.

 

Financial & Economic Implications

 

The 2018-2019 Budget

 

Within the one year Operational Plan is an overview of how the proposed activities included in the plan will be funded, including the budget statement and capital works program.

 

The 2018-2019 budget forecasts a budget shortfall (excluding depreciation and loss on disposal of assets) of $511,873.  This compares to the $586,858 shortfall in the previous (2017-2018) budget.

 

Budget Summary

 

 

2018-2019 Budget

Operating Budget

 

Operating Income

184,109,593

Developer Provided Asset Contributions

6,533,000

Operating Expenses (excluding depreciation, loss on the   disposal of assets and interest expense)

 (107,242,500)

Interest Expense

 (2,994,057)  

Net Operating Budget

80,406,036 

 

 

Capital Items

 

Net transfers from reserves

(7,573,363)   

New Loans

1,500,000

Purchase of Assets

(57,197,414)

Developer Provided Assets

 (6,533,000)

Loan Principal Repayments

 (11,114,132)

Net Capital Result

 (80,917,909)

 

 

Budget Result surplus/(shortfall)

 (511,873)

 

The total cash expenditure in 2018-2019 will be $185.1m which includes the following breakdown:

Expenditure

 

 

2018-2019 Budget

Ongoing operational costs (excluding depreciation, interest on loans and asset write offs)

107,242,500

Capital Works Projects

57,197,414

Developer Provided Assets

6,533,000

Debt Servicing Costs

14,108,189

 

185,081,103

 

Council's projected income for 2018-2019 is forecast at $190.6m, broken down as below:

 

Income

 

 

2018-2019 Budget

Rates and annual charges

97,247,715

User charges and fees, for services such as water, waste management, building and planning, animal registration, crematorium, airport and library

36,824,822

Interest Income

7,643,385

Grants and contributions made up primarily of state and federal government grants and developer contributions.

36,693,115

Developer provided asset contributions

6,533,000

Other revenue such waste management income, rental of Council facilities and fines.

5,700,556

 

190,642,593

 

Loans and Borrowing

 

To provide for the future needs of our community, Council borrows money to fund infrastructure and community assets which cannot be funded out of normal revenue sources.

 

Total borrowings for 2018-2019 will be $1.5 million.  This includes proposed new borrowings as shown below:

 

New Borrowings by Project

Amount

Sporting Fields

1,500,000

 

1,500,000

 

As at the time of writing this report, the end of financial year result for 2017/2018 is not yet known. As per Recommendation 6, should the Maria River Road project proceed, any savings up to $1,837,967 will be placed into reserve to fund this project. In the event that savings of this magnitude are not realised, the balance will need to be borrowed.

 

Attachments

 

1View. Four Year Delivery Program 2017-2021 (Revised 2018) and One Year Operational Plan 2018 - 2019

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          09.07

 

Subject:     Monthly Financial Review for May 2018

Presented by: Corporate Performance, Rebecca Olsen

 

Alignment with Delivery Program

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

RECOMMENDATION

 

That Council adopt the adjustments in the “Financial and Economic Implications” section of the Monthly Financial Review Report for May 2018.

Executive Summary

 

This report will detail the monthly budget adjustments to 31 May 2018.

 

The Council adopted budget position as at 1 July 2017 was a shortfall of $586,858. The approved budget adjustments since that time have improved this budget position to a surplus of $368,655. The budget adjustments included in this report will maintain this surplus position.

 

Discussion

 

Each month, Council’s budgets are reviewed by Managers and Directors with any required adjustments reported.  The purpose of this report is to provide Council with an up to date view of the current actual financial position in comparison to the original adopted 2017-2018 budget along with the proposed movement of funds to accommodate any changes.

 

Any overspends greater than $50,000 and 2% of the project budget are reviewed and approved by the Executive Group, being their function to oversee operational activities and approve operational actions.

 

Monthly Budget Review Summary

 

Original Budget as at 1 July 2017

Shortfall

($586,858)

Plus adjustments:

 

 

July Review

Balanced

$0

August Review

Surplus

$267,217

September Review

Shortfall

($34,492)

October Review

Balanced

$0

November Review

Surplus

$290,110

December Review

-

-

January Review

Balanced

$0

February Review

Balanced

$0

March Review

Balanced

$0

April Review

Surplus

$432,678

May Review

Balanced

$0

Forecast budget position for 30 June 2018

Surplus

$368,655

May 2018 Adjustments

The following adjustments reflect budget movements as a result of over-expenditure reviews, transfers between accounts, grant funding, transfer from reserves and additional receipts etc. that have no impact on the budget position (for example additional income has an associated expenditure budget):

 

Description

Notes

Funding Source

Amount

Grant Funds

1

Grant

$130,000

Reserve Transfers

2

Reserve

$18,178

Contributions

3

Contribution

$19,545

Transfer between projects

4

Revenue/Reserve

$78,000

Over-expenditure reviews approved by executive

5

Revenue/Reserve

$2,074,351

S94 Funding

6

S94

$2,870

Council Resolutions

7

Reserve

$574,600

Total

 

 

$2,897,544

1.    Grant funding

The total increase in project value for 2017-2018 is $130,000.

 

Council project

Grant provider

Grant Amount

Funding

Comments

Section

Road Safety Officer – Distracted Driver Education Program

RMS

$10,000

Grant

 

Network & Project Planning

Orbital Road Study

RMS

$100,000

$20,000

Grant

Reserve

Council has also transferred $20,000 from the North South Link Road Investigations project.

Transport & Traffic

TOTAL

 

$130,000

 

 

 

 

 

2.       Reserve Transfers

 

Additional reserve funding has been used this month to fund the following project.

 

Project Name

Reserve

T/f from (reduction) T/f To (increase)

Other Funding

Reserve Amount

Comments

The Hub Business & Co-Working Space

Economic Development

T/f from

Nil

$18,178

This is to cover the initial set up of the space.

Net Transfer from reserves

 

$18,178

 

 

3.    Contributions Received

 

On occasion Council receives contributions from the public towards capital works.  The following contribution has been received:

 

Project Name – Funds transferred to

Received from

Amount

Comments

Commemorative Seating

Various members of the public

$19,545

Council receives contributions towards commemorative seating throughout the LGA

Total

 

$19,545

 

 

 

4.    Transfers between projects

 

Project Transferred from

Project Transferred to

Amount

Comments

Long Flat Showground  -Replace Playground Softfall

Long Flat Sports & Rec Grounds – Playground Replacement

$15,000

Council is currently undertaking two parks projects in Long Flat.  For ease of management the projects have been combined.

PM Airport - Improvements

PM Airport – Environmental Approvals

$20,000

The additional funds for the Environmental Approvals project are to progress the Airport’s Bio certification approval and EPBC Act referral

Transport Design Works

Maria River Road Upgrade Design

$43,000

The Maria River Road Upgrade Design project has been given a separate project number for better management

Total

 

$78,000

 

 

5.    Over-expenditure Reviews approved by Executive

 

Project

Funding

Amount

Comments

Cairncross Facility Upgrade and Expansion Approvals

Waste Management Reserves

$186,519

The additional funding is to cover Department of Planning Approvals, Water quality analysis and a response to submissions report.

Hyndman’s Creek Bridge Replacement

Road Renewal Reserve

$76,675

The majority of this over-spend was detailed within the project plan with budget adjustments to be made at the end of the project.

Pavement Rejuvenation Treatments

T/f from

00669 Capitalised Works – Mtce Funding - $43,069

$43,069

These projects were included in the 17/18 Road Reseal and Rehabilitation Program.  The program involved the road resealing and road rehabilitation of local roads in Wauchope and the immediate surrounding areas.  Rehabilitation works were completed in Lakewood, Bonny Hills, Lake Cathie and Rollands Plains.  The 30 road rehabilitation projects, 60 asphalt rejuvenations and 37 reseals were funded from 14 separate job numbers.  The values of the job numbers rarely matched the exact value of the final works.  The expenditure was managed on a macro scale with funding supplemented from operational projects to maximise the extent of the works.

High Traffic Road Resurfacing

T/f from

00669 Capitalised works Mtce Funding-   $12,837

41691 Ocean Drive – Lakewood Pavement Rehab - $401,910

00662 – Sealed Road Repairs - $426,713

 

$841,460

Regional Road Block Grant Funding

T/f from

00662 Sealed Road Repairs - $29,325

00669 Capitalised Works Mtce Funding - $46,296

$75,621

Beechwood Road – West of Bains Bridge

T/f from

41494 Local Roads Proactive Transport Program - $96,862

41465 Road Reseals - $135,941

00662 Sealed Road Repairs - $134,505

$367,308

Hill St & Granite Street Roadworks

T/f from

41089 Rollands Plains Rd Rehab – Doyles to Herbert - $129,133

00662 Sealed Road Repairs - $195,443

$324,576

Beechwood Road – Oxley to Cowdery

T/f from

Road Reseals - $73,733

$73,733

Campbell Street – Nelson to Waugh

T/f from

Road Reseals - $85,390

85,390

Total

 

$2,074,351

 

6.    Section 94 Funding

 

Project

Funding

Amount

Comments

Red Ochre Environmental Management Lands

VPA Funding

$2,870

Council has received funds from a VPA to cover these works

Total

 

$2,870

 

 

7.    Council resolutions

 

Project

Council Meeting

Amount

Funding/Comments

Sewerage Fund Land Acquisitions

Item 14.01 to the Committee of the Whole on 16 May 2018

$521,600

Sewer Fund Reserves

Property Purchase in Port Macquarie

Item 14.02 to the Committee of the Whole on 16 May 2018

$53,000

Property Reserve.  This budget covers the deposit and valuation. Settlement will be undertaken early in July 2018 and as such the remaining budget will be allocated at that time.

Total

 

$574,600

 

 

Update from the Auditor-General’s Local Government Briefing

 

At the last meeting of the Audit, Risk & Improvement Committee held on 10 May 2018, the following was resolved:-

 

06       Auditor-General's Local Government Briefing

Resolved:   Intemann/Parkinson

1.       Note Steve O’Rourke’s report on his recent attendance to the Auditor-General's local government briefing and thank Steve for attending.

2.       That Councillors be verbally briefed that PMHC is well positioned in terms of Audit Committee related issues and that this notation be included in the monthly Finance report to Council which will be reported to the June 2018 Council Meeting.

3.       That the briefing from Steve O’Rourke where he felt it was a worthwhile exercise and that he considered that PMHC was certainly at the upper end performance of a range of measures relative to the councils present be noted.

carried:      5/0

For:   Hawkins, Intemann, Marchant, O'Rourke and Parkinson

Against:       Nil

 

Noting this resolution satisfies Point 2, above, noting that Councillors will also be verbally briefed of this information.

 

Options

 

Council may adopt the recommendation as proposed or amend as required.

 

Planning & Policy Implications

 

There are no planning and policy implications.

 

Financial & Economic Implications

 

Attached to the report for information is each individual budget adjustment by Division and Section. The budget movements within this report maintain the current budget position at a surplus of $368,655.

 

Responsible Accounting Officer Statement

 

The approved original budget result for 2017-2018 was a shortfall of $586,858.  The budget adjustments in this report maintain the current budget position at a surplus of $368,655.  The surplus position is considered a satisfactory result for the year.

 

 

Attachments

1View. May 2018 Budget Review

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          09.08

 

Subject:     Investments - May 2018

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

RECOMMENDATION

 

That Council note the Investment Report for the month of May 2018.

 

 

Executive Summary

 

·    Total funds invested as at 31 May 2018 equals $276,482,312.

·    Interest for the month of May was $658,941.

·    The year-to-date investment income of $7,299,139 represents 93% of the total annual investment income budget of $7,864,300.

·    Council’s total investment portfolio performance over the last 12 months was 1.30% above the benchmark (3.08% against 1.78%).  Benchmark being the Bank Bill reference rate as at 31 May 2018 as identified on www.bloombergindices.com.

 

Discussion

 

Council has engaged Imperium Markets to provide both an investment management platform and investment advisory service. This decision was based on the need to provide more rigour and transparency around investment choices and to provide a sound framework to support the need for increased financial sustainability into the future.

 

The attached investment report and portfolio provides detailed information on the performance of council’s investment portfolio.

 

Overview

 

Councils (including Port Macquarie-Hastings Council) provide a broad range of services and associated infrastructure to their communities.

 

These services include (but are not limited to) the following:

 

·    Water and Sewer services;

·    Waste services;

·    Port Macquarie Airport;

·    Cemeteries;

·    Roads and Bridges;

·    Various Recreation and Cultural facilities.

 

The Port Macquarie-Hastings area is a high growth centre of the North Coast region and is expected to accommodate a significant proportion of regional growth over the next two decades. The population will grow from 79,114 in 2016 to 102,926 in 2036. As a consequence of this growth, Council must not only provide services to the existing community and maintain existing assets, but Council must also plan for future maintenance and capital expenditure on the infrastructure that will be needed to support the community, business and visitors to the area into the future.

 

Council holds cash reserves as an alternative to (or to supplement) borrowing. As at June 2017, Council held $251 million in cash and reserves. Predominantly, these reserves are all allocated for specific purposes, with 70% of these reserves legally only being able to be used for the purpose for which they were collected (for example for water and sewer). The remaining reserves are also predominantly held for specific purposes (for example, for the development of the Airport, or to fund projects which have already commenced). The balances of these reserves are audited annually and published in Council’s financial statements.

 

An independent analysis was conducted on Council’s financial reserves. The review found:

 

·    The Port Macquarie-Hastings local government area has experienced an unprecedented level of development activity. Whilst this has increased the level of reserves held through developer contributions, councils experiencing a high level of development activity require relatively high levels of reserves in order to adequately cope with the required levels of infrastructure spending.

·    Council’s reserve levels to be broadly appropriate and reasonable in light of Council’s circumstances. In particular... that Council has successfully maintained a prudent buffer to prepare against potential financial risks associated with the predicted high development activity.

 

The full report is available on Council’s website:

 

http://www.pmhc.nsw.gov.au/About-Us/What-Council-Does/Corporate-Planning-Reporting-Budgets/Financial-Reports?BestBetMatch=financial%20reserves|cdbad291-68a4-4d81-8aee-b3733958e5ca|bd0cff62-3134-4e81-9f7e-de4e65feb428|en-AU

 

Current Investments

 

Council is required to undertake investments in accordance with section 625 of the Local Government Act 1993.  This report provides details of Council’s investments, and certifies that all funds that Council has invested as at 31 May 2018, comply with this Act.

 

All investments have been made in accordance with the Act and Regulations, and Council’s Investment Policy.

 

As at 31 May 2018, the investments held by Council totalled $276,482,312 and were attributed to the following funds:

 

General Fund

121,185,616

Waste Fund

15,114,982

Water Fund

88,225,520

Sewer Fund

50,638,365

Sanctuary Springs Fund

38,678

Broadwater

1,279,151

 

276,482,312

 

 

Whilst the current level of investments remain high, these largely relate to funds which have legal restrictions (for example water and sewer), or for funds held for specific purposes.

 

These funds may be spent in the shorter or longer term depending on the required timing of future works. The totals will fluctuate dependent on the status of individual projects.

 

Options

 

This is an information report.

 

Community Engagement & Internal Consultation

 

Council uses the services of an independent financial advisor, on an ongoing basis with investments. The investments placed this month were term deposits. At least three quotes were obtained from financial institutions in line with Council’s Investment Policy. Council obtains regular updates regarding market activities positions from various institutions.

 

Planning & Policy Implications

 

There are no planning and policy implications.

 

Financial & Economic Implications

 

Benchmark and budget levels have been met on a year to date basis. On an annual basis, if benchmark levels are not reached, then this may result in budget cuts in other areas to fund the shortfall.

 

Council’s total investment portfolio performance for 31 May 2018 is 1.30% above the benchmark (3.08% against 1.78%) and year to-date income is 115% of the total annual budget. 

 

It should be noted that investment income is noted as a gross amount. Section 97(5) of the Local Government Act 1993 indicates that any security deposit held with Council must be repaid with interest accrued. These security deposits will only relate to bonds held for security to make good damage done to works.

 

The overall investment income will be adjusted at financial year end by the total interest refunded on repayment of bonds. As Council constantly receives and refunds bonds, it is difficult to accurately determine the quantum of these refunds.

 

Certification

 

I hereby certify that the investments listed within this report were made in accordance with Section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

Mitchel Woods

Responsible Accounting Officer

 

Attachments

 

1View. Port Macquarie-Hastings Monthly Report - May 2018

2View. Port Macquarie-Hastings Council Portfolio as at 31 05 2018

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          09.09

 

Subject:     Town Centre Master Plan Sub-Committee - Membership

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

1.3.1 Provide effective leadership and equity.

 

 

 

RECOMMENDATION

 

That Council:

1.       Extend current tenure of each member by twelve months from September 2018.

2.       Due to the current vacancy on the Sub Committee following the resignation of Mr Michael Mowle, invite Mr John McGuigan to be a voting member for a twelve month period.

3.       Consider a report detailing the revised Town Centre Master Plan Charter at the March 2019 meeting.

 

Executive Summary

 

Town Centre Master Plan Sub Committee membership expressions of interest are due to be called in June for three positions.

 

A review of the Town Centre Maser Plan Charter has commenced however it is proposed to invite existing members to consider a 12 month extended tenure to allow the Charter to align with other important strategic initiatives.

 

Discussion

 

Council last considered membership of the Town Centre Master Plan Sub Committee (TCMPSC) in September 2017 where it was resolved as follows:

RESOLVED:  Levido/Cusato

That the undermentioned recommendations from Confidential Committee of the Whole (Closed Session) be adopted:

Item 14.05 EOI-17-10 Independent Member of the Town Centre Master Plan Sub-Committee

This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

          RECOMMENDATION

That Council:

1.       Appoint the new member in the listed representative position, to the Town Centre Master Plan Sub-Committee, following completion of the current two (2) year membership term:

          CBD Trader - Ms Geraldine Haigh.

2.       Review the Town Centre Master Plan Sub-Committee Charter prior to calling for EOIs for membership in June 2018, with a specific focus on membership and representation.

3.        Invite Mr John McGuigan to be a non-voting Sub-Committee Member utilising Clause 3.4 of the current Charter, for a period of 12 months.

4.       Commence the appointments by inviting the new members to the next Town Centre Master Plan Sub-Committee Meeting on 28 September 2017.

5.       Maintain the confidentiality of the documents and considerations in respect of Expression of Interest EOI-17-10.

 

Whilst work on the TCMPSC Charter review has commenced in line with the previous resolution, it has become apparent that a broader view of Port Macquarie CBD needs to be taken given the ongoing work in the development of Port Macquarie as a regional city.  Ongoing work by staff in developing a future blueprint to address the regional city status and other smart city initiatives will require the sub committee charter and membership to align with Council’s overall direction.

 

In line with the current Town Centre Master Plan Sub-Committee Charter, expressions of interest are due to be called for three roles in the near future.

 

A casual vacancy also exists with the recent resignation of Mr Michael Mowle form the sub committee.

 

To avoid potential membership issues it is proposed to invite existing members to consider extending all their tenures by twelve months from September 2018 to allow the Charter to be reviewed in line with other strategic directions of Council.  It is further proposed to invite Mr John McGuigan to be a voting member for the similar twelve month period.

 

Options

 

Council has the option to accept the recommendation or resolve alternatives which would invite applications for members of the TCMPSC.

 

Community Engagement & Internal Consultation

 

Internal consultations has occurred between the Chair of the TCMP and the Director of Strategy and Growth as well as other senior staff.

 

Planning & Policy Implications

 

There are no planning and policy implications in relation to this report. 

 

If the recommendation is adopted, a minor deviation from the existing charter is proposed by all members of the TCMP being offered an additional 12 month tenure on the Sub Committee.

 

Financial & Economic Implications

 

There are no financial and economic implications in relation to this report.

 

Attachments

 

Nil

 

 


AGENDA                                                                                Ordinary Council

20/06/2018









 

 

What we are trying to achieve

A healthy, inclusive and vibrant community.

 

What the result will be

 

We will have:

       Community hubs that provide access to services and social connections

       A safe, caring and connected community

       A healthy and active community that is supported by recreational infrastructure

       A strong community that is able to identify and address social issues

       Community participation in events, programs, festivals and activities

 

How we will get there

 

2.1     Create a community that feels safe

2.2     Advocate for social inclusion and fairness

2.3     Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres

2.4     Empower the community through encouraging active involvement in projects, volunteering and events

2.5     Promote a creative and culturally rich community

 

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          10.01

 

Subject:     Kendall Main Street Master Plan

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

2.4.1 Work with the community to identify and address community needs, to inform Council processes, services and projects.

 

 

RECOMMENDATION

 

That Council:

1.   Note the information contained within the Community Engagement & Internal Consultation section of this report.

2.   Adopt the Kendall Main Street Master Plan as presented for future implementation.

 

Executive Summary

 

The Kendall Main Street is defined as the section of River Street and Graham Street between the bridge over the Camden Haven River and the intersection at Comboyne Street.

 

The intent of the Main Street Plan is to develop a strategy to redevelop the main street to improve road safety, movement and parking, activate the main street by creating more useable areas, improve walking and cycling safety, preserve the rich local heritage, and improve the street’s visual amenity.

 

Community input for the Main Street Plan involved two public engagement sessions, Council’s Have Your Say online tool and a public exhibition period between 27 October 2017 and 27 November 2017.

 

Throughout the process the local community has shown a great level of support for the Main Street Plan, with a desire to continue to be involved following the adoption of the plan.

 

The Main Street Plan encapsulates a long term vision for four distinct precincts:

·    Area A: River, Graham and Comboyne Street upgrade

·    Area B: The Village Green

·    Area C: Bus Stop Precinct upgrade

·    Area D: Kendall Community Op Shop development

 

Discussion

 

To initially develop the Kendall Main Street Plan, Roads and Maritime Services (RMS) provided $30,000 and Council $10,000 for the project as part of the 2016/17 Active Transport program. On the back of the master plan Council has submitted a $45,000 nomination for “Detailed design of road/path elements of Kendall Main Street Plan” under the 2018/19 Active Transport program. Council has not yet been advised if this nomination is successful.

 

In 2017 Council engaged an urban design team, The Design Partnership, to undertake the master plan development, including community engagement, concept plans, implementation schedule and funding options.

 

Through the development of the Main Street plan it was identified that Kendall has a vibrant residential population as well as significant visitors each year. The town and community maintain a strong sense of civic pride, a creative culture and longstanding historical ties to the cultural heritage of the area. Traffic management, car parking, pedestrian circulation and general urban amenity is poorly defined in the Kendall Main Street, i.e. the section of River Street and Graham Street between the bridge over the Camden Haven River and the intersection at Comboyne Street.

 

There are a number of land uses and constraints that contribute to a complex environment including intersecting roads, railway line level crossing, tennis courts, tennis court reserve, war memorial hall, historical monuments, café, op shop, swimming pool, skate park and broad expanses of pavement for informal parking.

 

The Main Street Plan is based on the following urban design objectives:

1.       Establish Graham Street Precinct as a community sporting hub for the village and the region;

2.       Create a safer environment for the community and visitors;

3.       Create new public open spaces that provide a variety of activities for a range of ages and abilities;

4.       Improve the legibility of Kendall’s road network;

5.       Create a visual connection with the river;

6.       Improve accessibility to and throughout Kendall;

7.       Retain Kendall’s village character;

8.       Respect Kendall’s rich and layered history; and

9.       Improve parking legibility throughout Kendall.

 

The Main Street Plan develops a vision for the four identified precincts, as summarised below:

 

Area A: River, Graham and Comboyne Street upgrade

·    Convert the Graham Street and Comboyne Street intersection into a T intersection

·    Kerb and guttering, parking, pedestrian islands/crossings and footpaths

·    Landscaping and streetscape beautification

·    New pedestrian rail crossing.

 

Area B: The Village Green

·    Community open space with micro market, flexible lawn area, upgraded toilet block, new car park, picnic area, lookout and river access, skate park, children’s playground, exercise space, relocated bullock artwork, sculptural fence and play element.

·    The precinct cannot be developed until the existing tennis courts are removed and relocated to Orara Street.

 

Area C: Bus Stop Precinct upgrade

·    The upgrade includes the following core elements: Kerb and gutter, formal car parking, RV parking space, new landscaping and streetscape beautification, seating and picnic table.

·    This precinct also includes a new wharf lookout and Kendall entry signage.

 

Area D: Kendall Community Op Shop development

·    An upgrade of the Kendall Community Op Shop, consistent with the Main Street Plan, was completed in March 2018.

 

The Kendall Main Street Master Plan is a long term vision with a range of inter-related and inter-dependent actions. In the short term, the adoption of the Main Street Plan will lead to various actions, including:

·    Project A: River, Graham and Comboyne Street Upgrade – Concept design

·    Project C: Bus Stop Precinct Upgrade – Concept design

·    Project B1: The Village Green – Investigate and resolve property access issues

·    Project C1: Wharf Lookout – Investigate and resolve property access issues

·    Project C2: Kendall Entry Signage – Implement signs as part of broader towns and villages entry signage project

·    Tennis court relocation – Continue to work with Kendall Tennis Club to permit relocation of tennis courts to Orara Street

·    Skate park relocation – Continue to progress planning for skate park relocation to site of present tennis courts

·    Funding and grants – Pursue suitable funding opportunities as they arise

·    Development and land use planning – Consider Kendall Main Street Plan in all future development and land use planning

·    Infrastructure planning – Consider Kendall Main Street Plan in all future infrastructure planning

 

The Master Plan contains individual projects that can be implemented as opportunities and funding arise.

 

Options

 

Council can adopt the recommendation as presented, or determine an alternate resolution.

 

Community Engagement & Internal Consultation

 

External

 

The development of the Master Plan involved a number of different engagement phases. Outcomes of the engagement are detailed in the attached Master Plan, Engagement Summary report and below. 

 

The first community engagement session was held on 17 February 2017 and attended by approximately 60 people. Attendees were asked to identify issues and opportunities in the area.

 

The second community engagement session was held on 27 October 2017 and attended by approximately 50 people. Attendees were asked to comment on the Draft Master Plan. The majority of attendees were supportive of the plan and only a small number of minor changes to the document were subsequently required.

 

The Draft Master Plan was placed on public exhibition between 27 October 2017 and 27 November 2017.

 

The project was included on Have Your Say between February and November 2017. There were 280 total visits to the Have Your Say page during the public exhibition period with 157 downloads of the Draft Master Plan. A small number of online submissions were received.

 

 

The Camden Haven Courier published a story on the project on 25 October 2017 which encouraged people to attend the second community engagement session.

 

Through the public exhibition phase Council received two formal submissions, see below:

 

Submission

Issue

1

Bill and Daphne Jones

I was impressed with presentation Fri 27/10/2017 and agree in principal the proposed plan presented, however I question the re alignment of the Graham/Comboyne St making Comboyne St the main thoroughfare when Graham St carries the bulk of heavy vehicles mainly Log and Milk wagons.

Response/

Comment:

Noted. Better/safer intersection as well as better/safer pedestrian movements were among the highest themes identified by the community over the course of the master plan engagement.

2

Millicent Jones

No need for another park – we already have 3.

No need for skateboard ramp – we have one.

Planting trees in front of Miss Nellies Café unnecessary.

Planting trees in front of Op Shop will cut down the parking space badly. Also make turning difficult.

Kendall Main Street is regarded by locals as that area above Orara Street up past the store to our Anzac Park to our community centre and School of Arts. NOT down the bottom of the hill.

The Y road works excellently as it is, but the centre of the Y needs proper build up.

We DO need footpaths, curb and guttering in many areas of Kendall. Especially up the road towards Kew where children struggle to push their bikes off the side of the road through long weeds.

We also need our roads maintained.

Do not waste money on flippant beautifying – be practical and useful.

Response/ Comment:

Noted. The Master Plan is consistent with community feedback and input up to this point.

Increased landscaping and beautification to maintain village character, the rationalisation of park space (including the skate park), better/safer pedestrian movements and better/safer intersection were among the highest themes identified by the community over the course of the master plan engagement.

 

 

Internal

 

PMHC Community & Place – Group Manager

PMHC Community & Place – Place Facilitator

PMHC Transport & Stormwater Network – Group Manager

PMHC Transport & Stormwater Network – Engineering Planning Manager

PMHC Transport & Stormwater Network – Senior Stormwater Drainage Engineer

PMHC Transport & Stormwater Network – Road Safety Officer

PMHC Recreation & Buildings – Group Manager

PMHC Recreation & Buildings – Senor Landscape Architect

 

 

The Final Master Plan as presented for adoption contains a small number of changes to the Draft Master Plan that was publicly exhibited consistent with community feedback.

 

 

Planning & Policy Implications

 

The Master Plan is consistent with Council’s broader program of developing Community Plans across the local government area. Community Plans are a collaborative and participatory process that enables communities to self-determine a vision for their place, determine priorities and actions and achieve positive outcomes through planning and collaboration. The Community Plans enable Council and the community to understand the issues and priorities for each community; assess these priorities in relationship to Council’s operational plan development; encourage community lead place development.

 

The Master Plan will guide the future form and development of the Kendall Main Street. It will enable Council to work with the community to identify and address community needs, to inform Council processes, services and projects.

 

Financial & Economic Implications

 

Once adopted, the Master Plan will assist in the development of future Council works programs and guide the allocation of Council funds and assist in grant applications.

 

A future funding plan will be required to support the master plan as it is considerably more than an infrastructure plan and has relevance to Community & Place (e.g. op shop, activation of village space, heritage items, public art), Recreation & Buildings (e.g. skate park relocation, tennis courts, playground, park) and Economic Development (e.g. business opportunities, tourism). There is also an opportunity to include this plan in a future Community Plan with actions supported by both Council and the Community.

 

Attachments

 

1View. Kendall Main Street Master Plan

2View. Kendall Main Street Plan - Engagement Summary  

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          10.02

 

Subject:     Recommended Item from Cultural Steering Group - (General Business Item) - Surf Museum - Town Beach North

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

2.3.4 Plan, investigate, design and construct open spaces, recreational and community facilities.

 

 

 

 

RECOMMENDATION

 

That Council consider the unsolicited proposal for a Port Macquarie Surf Museum as a submission to the Reviewed Cultural Plan when it is on exhibition.

 

Background

 

The Cultural Steering Group met on 18 April 2018 and considered an item in general business around a proposal to construct a Surf Museum within the Town Beach area.

 

The CSG reached consensus with the minutes for the item following:

 

01       GENERAL BUSINESS

 

08.03     Surf Museum - Town Beach - North

That a recommendation be put to the May Ordinary Council Meeting.

CONSENSUS:

That it be a recommendation to Council:

That Council undertake a review of the Town Beach Master Plan to determine if a Surf Museum can be located on Town Beach-North.

 

Council Executive Comment

 

Council formally adopted the Town Beach long Term Master Plan in February 2013 following significant community consultation and engagement.

 

The request from the CSG for Council to consider a review of the Town Beach Master Plan to consider a Surf Museum (attachment 2) be located in the area was not considered as part of the Draft Operational Plan 2018/19 during the exhibition period.

 

The unsolicited proposal could be considered as part of the Reviewed Cultural Plan exhibition period and Council’s Executive further believe that a site selection process should be completed for such a facility prior to any consideration of amending or altering any existing Master Plans.

 

Attachments

 

1View. Town Beach Long Term Master Plan

2View. Artists Impressions - Port Macquarie Surf Museum

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          10.03

 

Subject:     Recommended Items from the Mayor's Sporting Fund Sub-Committee - May 2018

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

2.3.2 Provide a range of inclusive sporting and recreational opportunities and facilities to encourage a healthy and active lifestyle.

 

 

 

RECOMMENDATION

That Council, pursuant to the provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Mayor’s Sporting Fund as follows:

1.       That Connor Cook be granted the amount of $150.00 to assist with the expenses he would have incurred competing at the NSW State Cricket Challenge held in Campbelltown Sydney from 15 – 18 April 2018 inclusive.

2.       That Madelaine Goodridge be granted the amount of $300.00 to assist with the expenses she would have incurred competing at the 2018 Georgina Hope Australian Age Swimming Championships held in Sydney from 21–28 April 2018 inclusive.

 

 

Executive Summary

The Mayor’s Sporting Fund Sub-Committee met on 24 May 2018, reached consensus on Item 8 (attached) and submits the above recommendation for Council’s approval.

 

Attachments

 

1View. Extract Item 8 MSF Meeting Minutes 24 May 2018

 


AGENDA                                                                                Ordinary Council

20/06/2018

 

 

Item:          10.04

 

Subject:     Artwalk 2018 - Post Event Report

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

2.5.1 Support cultural activities within the community.

 

 

 

RECOMMENDATION

 

That Council:

1.       Note the information in the Artwalk 2018 – Post Event Report.

2.       Request the Cultural Steering Group work with staff on the ongoing development of future ArtWalk events.

 

Executive Summary

 

Following from the success of the 2016 and 2017 ArtWalk program, the third annual ArtWalk returned to the Port Macquarie CBD on 19th April from 6pm - 9pm, with an expanded program of free arts and cultural offerings.  The purpose of the program was to activate the Port Macquarie CBD by working to highlight our existing arts and cultural businesses, public art, and raise the profile of our regional artists and cultural capability.

 

This year’s event saw an estimated 11,500 people attend the event, showing a growth of approximately 300% increase from the establishment of the event in 2016, indicating an increased desire for Arts and Cultural activities. This is a significant amount of people who are coming down to the CBD for this three hour period, boosting our night time economy.

 

This year’s program saw new initiatives and a new ArtSmarts professional mentoring pilot program to enhance the existing ArtWalk program, highlighting the profile of Arts, Culture and creative industries.

 

ArtWalk has resulted in not only in a vibrant CBD with a stimulated night time economy, the program has provided a professional business support for this growing industry. It has fostered creative collaborations, raised the profile of our arts and cultural sector within the community and provided enduring connections between artists, businesses, Council and the community.  The success of the ArtWalk program creates the opportunity to continue to grow this impact in future years.

 

Discussion

 

Held on the Thursday evening on 19 April 2018 the third ArtWalk event took place in Port Macquarie CBD, the culmination of planning with community members, businesses and Council.

 

The event explored the theme of “Journeys” linking in with the theme for the 2018 John Oxley Bicentennial.

 

Due to the popularity of the event held in the previous year, this year’s program expanded to include events in the lead up to the evening, a professional learning program, and satellite events over the weekend period, providing opportunities to create, learn, explore, indulge and discover arts and cultural activities across our Local Government area.

 

The ArtWalk event ran from 6pm – 9pm along Clarence, Hay, Murray Street and Town Green.  The program provided a night of sensory delights enabling the community to explore our local historic collections and discover local artists exhibiting in unconventional spaces. It showcased artists and their work, local museums, musicians and performing artists.  The event worked collaboratively with the support of local business, who teamed up with artists, opening their business spaces at night to provide a pop up “gallery space”. Our existing museums and galleries also opened their buildings to showcase artist works and facilitate guided tours and talks about their collections. This has increased and contributed to the visitation to each cultural facility, with so local people entering these buildings for the first time in many years.

 

Live art, music and demonstrations such as stencilling and glassblowing were held in public spaces, and local restaurants and coffee houses hosted local artists work, activating an incredible cultural precinct.

 

Fig Tree activation – Tim Madren – Banjo Patterson meets Coldpay

 

The event was enhanced by the generous support and use of space by El Paso Motel Group, Laing & Simmons and the business group of Clarence House and Four Espresso, Sunset Gallery. The event was supported through 20 volunteers, who on the evening, provided maps, assisted with set up and pack down, and provided general information about the event and satellite events.

 

This year saw a huge increase in the number of participants and venues with over 60 live sites on display.  Resulting in a huge crowd of est. 11500 people attending this cultural event.

 

This table demonstrates the measures to capture to compare events and growth over the past 3 years.

 

Measure

2016

2017

2018

Comments

Budget

$10,000

$15,000

$25,000

Operational Budget

Equivalent of in kind support

Approx 250 Staff hours

Approx 270 Staff hours

Approx 300 Staff hours

Including project management & delivery

Number of Artists Involved

18

45

71

 

Number of Artist Market Businesses

0

18

31