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Ordinary Council

MAYORAL MINUTES

Business Paper

 

date of meeting:

 

Wednesday, 20 November 2013

location:

 

Council Chambers,

17 Burrawan Street,

Port Macquarie

time:

 

5.30pm


Councilís Vision††††††††††††††††††††††††††††††††††††† A sustainable high quality of life for all.

 

 

 

 

Councilís Mission†††††††††††††††††††††††††††††††††† To provide regional leadership and meet the communityís needs in an equitable and inclusive way that enhances the areaís environmental, social and economic qualities.

 

 

 

 

Councilís Corporate Values††††††††††††††††† ť†† Sustainability

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ť†† Excellence in Service Delivery

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ť†† Consultation and Communication

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ť†† Openness and Accountability

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ť†† Community Advocacy

 

 

 

 

Councilís Guiding Principles††††††††††††††† ťEnsuring good governance

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ťLooking after our people

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ťHelping our community prosper

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ťLooking after our environment

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ťPlanning & providing our infrastructure

 

 


How Members of the Public Can† Have Their Say at Council Meetings

Council has a commitment to providing members of the public with an input into Council's decision making.† The Council's Code of Meeting Practice provides two (2) avenues for members of the public to address Council on issues of interest or concern at the Ordinary Council Meeting.†† These are:

 

Addressing Council on an Agenda Item:

If the matter is listed in the Council Business Paper, you can request to address Council by:

       Completing the Request to Speak on an Agenda Item at a Council MeetingĒ, which can be obtained from Councilís Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Councilís website.

       On-line at

†††† http://www.hastings.nsw.gov.au/www/html/2924-addressing-a-council-meeting-in-relation-to-an-agenda-item.asp?intSiteID=1

 

Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting.

 

Council's Code of Meeting Practice sets out the following guidelines for addressing Council:

      Addresses will be limited to 5 minutes.

      If you wish any written information, drawings or photos to be distributed to the Council to support the address, two (2) copies should be provided to the Group Manager Governance & Executive Services prior to the commencement of the meeting.

      Where speakers wish to make an audio visual presentation, a copy is to be provided to the Group Manager Governance & Executive Services by 4.30pm on the day prior to the Council Meeting.

      Council will permit only two (2) speakers "Supporting" and two (2) speakers "Opposing" the Recommendation contained in the Business Paper.† If there are more than two speakers supporting and opposing, the Mayor will request the speakers to determine who will address Council.

 

Addressing Council in the Public Forum:

If the matter is not listed in the Council Business Paper, you can request to address Council by:

       Completing the Request to Speak in the Public Forum at Ordinary Council MeetingĒ, which can be obtained from Councilís Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Councilís website.

       On-line at

†††† http://www.hastings.nsw.gov.au/www/html/2926-addressing-council-in-the-council-meeting-public-forum.asp?intSiteID=1

 

Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting.

 

A maximum of eight (8) speakers will be heard in the Public Forum.† Each speaker will be limited to 5 minutes.† Council may ask questions of speakers but speakers cannot ask questions of Council.

 

Council will not determine matters raised in the Public Forum session, however may resolve to call for a further report, when appropriate.

 

Speakers will be allowed to address Council in the Public Forum on the same issue no more than three (3) times in each calendar year.† (Representatives of incorporated community groups may be exempted from this restriction).


Ordinary Council Meeting

Wednesday, 20 November 2013

 

MAYORAL MINUTES

 

Items of Business

 

Item†††††† Subject††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Page

 

06.03††††† Australian Roads Research Board Group Inc (ARRB) Roads Review Report......... 5†† ††

 

 


 

 

Item:††††††††† 06.03

 

Subject:†††† MAyORAL Minute - Australian Roads Research Board Group Inc (ARRB) Roads Review Report

Mayor, Peter Besseling

 

 

 

 

 

RECOMMENDATION

 

That the report from Australian Roads Research Board Group Limited (ARRB) on Councilís road construction and road maintenance operations be noted.

 

 

 

Discussion

 

In September this year, Port Macquarie-Hastings Councillors (PMHC) engaged Australian Roads Research Board Group Limited (ARRB) to conduct an independent review of the current practices undertaken by Council in relation to road construction and road maintenance operations.

 

The agreed Terms of Reference were as follows:

 

ďThe review of the current practices focussing on the following processes:

 

†††† 1.† A review of Councilís prioritisation processes (including storage of inventory and data collection).

†††† 2.† Assessment of decision-making processes leading to works being undertaken for both construction and maintenance activities.

†††† 3.† Assessment of decision-making processes leading to works being undertaken by in-house or external resources.

†††† 4.† Assessment of the current suite of specifications being utilised by PMHC in design, construction and maintenance against industry best practice.Ē

 

In seeking to provide the best outcomes for our community in relation to the delivery of road maintenance and construction, Councillors felt the need to undertake an independent assessment from a reputable company experienced in such matters.

Port Macquarie Hastings Mayor, Peter Besseling, entered into consultation with a number of parties experience in road construction and maintenance, including the NSW Roads and Maritime Service, prior to ARRB being chosen to provide this report to Council.

 

The attached report was delivered to Councillors on Tuesday, 19 November 2013 and in keeping with Councilís approach to transparency and accountability, is presented for public consideration.

 

Attachments

 

1View. ARRB Roads Review Report


ATTACHMENT

Ordinary Council

20/11/2013