pmhc_logo_VER_smallMINUTES                                                                                       Town Centre Master Plan

                                                                                                          Sub-Committee Meeting

                                                                                                           27/11/2013 & 03/12/2013

 

 

 

 PRESENT

 

PRESENT

 

Members:

Councillor Geoffrey Hawkins

Councillor Mike Cusato (alternate Chair)

Jeffery Sharp

Gary Randall

Brian Tierney

Jeff Gillespie

Michelle Love

Tony Thorne

Brian Buckett

Stephen Byers

Michael Mowle

 

Other Attendees:

 

TCMP Project Manager Michaela Sisk

Councillor Turner

Councillor Roberts

Mayor Besseling

Debbie Moore

Peter Tse

David Capper

Hayden Oriti

Alex Glen-Holmes

Jeanette Hyde

 

 

The meeting opened at 8.00am.

 

 

09       Town Centre Master Plan Review Presentation

 

George Gallagher and Orlando Harrison from TRACT Consulting presented the draft TCMP Review.

 

Other Attendees left the meeting at 10:30am.

 

Clr Cusato left during discussions with the Sub-Committee.

 

Committee members then discussed the implementation matrix.

 

 

 

 

 

CONSENSUS:

 

That the Town Centre Master Plan Sub-Committee Meeting be adjourned until 3 December 2013 at which time a final review of the amendments would be undertaken.

 

 

The Town Centre Master Plan Sub-Committee Meeting adjourned at 12.00noon.

 

The Town Centre Master Plan Sub-Committee Meeting resumed on 3 December 2013 at 3:02pm.

 

 

 PRESENT

 

Members:

 

Councillor Geoffrey Hawkins

Jeffery Sharp

Gary Randall

Brian Tierney

Jeff Gillespie

Michelle Love

Tony Thorne

Brian Buckett

 

Other Attendees:

 

TCMP Project Manager Michaela Sisk

 

 

01       ACKNOWLEDGEMENT OF COUNTRY

The Acknowledgement of Country was delivered.

 

 

02       APOLOGIES

CONSENSUS:

That the apologies received from Duncan Clarke, Michael Mowle and Stephen Byers be accepted.

 

 

03       CONFIRMATION OF MINUTES

COSNENSUS:

That the Minutes of the Town Centre Master Plan Sub-Committee Meeting held on 23 October 2013 be confirmed.

 

 

04      DISCLOSURES OF INTEREST

 

There were no disclosures of interest presented.

 

 

05       BUSINESS ARISING FROM PREVIOUS MINUTES

 

CONSENSUS:

That the Business Arising Items be noted and moved to the next Sub-Committee meeting.

 

 

06       Short St Flood and Drainage - update on the status and schedule of works

CONSENSUS:

 

That the report be noted.

 

 

07       TCMP Project Summary Sheet
Works and Activities - 2013/14 Budget Summaries

CONSENSUS:

 

The report be received and noted.

 

 

08       CBD Footpath Cleaning

Cleaning works commenced 2 December 2013 at 18:30. Works will be carried out, weather permitting, over approximately 2 weeks.

 

CONSENSUS:

 

1.         That the Committee note the progress on footpath cleaning works in the CBD.

2.         That a letter be sent to Property Owners / Occupiers at the completion of works to inform them the works were funded by the TCMP.

 

 

09       Town Centre Master Plan Review Presentation

 

TRACT Consulting presented the Review to the committee and external stakeholders, including representatives of the CBD Property Owners Group, Port Macquarie Chamber of Commerce and Council on 27 November 2013.

Following this the committee met and agreed upon required changes to be undertaken by TRACT and returned by 2 December 2013 for further consideration by the committee.

Critical changes to the Master Plan submitted by TRACT and as reported by TCMP Project Manager include;

·         Page 7   - item 1.6

·         Page 68 - item 8.4, this item was added, however no lighting report has been          received by the committee

-  item 8.5 and 8.6, missing text

·         Page 72 - item 8, the wording for the DCP and schematic on page 91 gives the impression that the committee has control over the DCP. Revision of wording is necessary as per Matt Rogers, Director Development & Engineering

·      Page 91 - item 10.6, there is a concern that if the committee is allowed to be a                                                    ‘review body’ for all design matters, consideration of DCP’s may not happen in a          timely manner

-            item 10.7, the schematic has been changed from what was advised at the 27 November meeting. Information added that implies the committee is to review DCP’s and the connection to Service Providers, this is a concern for the committee

·         Implementation Matrix

Namely the above items indicated potential issues with the alignment of the Review with the DCP’s, public realm lighting and the implementation matrix.

 

 

 

 

 

CONSENSUS:

 

1.         That the committee review the new revision and report any comments back to TCMP Project Manager no later than 12:00pm 6 December 2013.

2.         That committee members, Michelle Love and Tony Thorne, provide proposed rewording around the alignment of the Review with the DCP’s through Chairman no later than 12:00pm 6 December 2013. Proposed wording is to be reviewed by Director Infrastructure & Asset Management, TCMP Project Manager and Director Development & Engineering.

3.         Section 8.4.1 Public Realm Lighting, paragraph 4 should be reworded to say “All future lighting throughout the CBD will have regard for the relevant Australian Standards.” It should be noted by TRACT Consulting that the Master Plan should be written in a positive light throughout.

4.         The Implementation Matrix should be referred to as a ‘guide of proposed actions from the Master Plan Review to determine prioritised actions with consideration of existing works..” The priority column should be removed from the Matrix.

5.         That, following the changes being made to the Review by TRACT, the Director Infrastructure & Asset Management email the committee no later than 10 December 2013 for endorsement of final Review and recommendation to Council.

6.         That if accepted; the TCMP recommend that Council endorse the Tract “Port Macquarie Town Centre Master Plan Review” as the “Port Macquarie Town Centre Master Plan 2013” noting updates and revisions to the original Master Plan adopted in 1992, and that it be read as an addendum to the original Master Plan.

 

 

10       TCMP Sub-Committee 2014 meeting schedule

CONSENSUS:

 

1.         That the Director Infrastructure & Asset Management contact Stephen Byers regarding conflicting meeting dates

2.         That the committee is then notified of proposed meeting dates and given the opportunity to respond.

3.         That invites are sent out following an agreement to dates.

 

 

11       GENERAL BUSINESS

 

11.01     Bus Stop Seating:

 

CONSENSUS:

The TCMP underwrites the bus stop seating to be ordered (10x seats) with later consideration to be given to re-compensation. Cost to the committee should be limited to the cost for upgrades from standard Council benches.

 

 

11.02     Project Plans:

 

CONSENSUS:

 

1.         The Project Plan ‘Preconstruction Short St - Barrack Lane to William Street’ is to be resubmitted as a Detailed Concept Plan rather than a detailed design plan and supporting documentation to maximise the integration into TCMO construction and material standards.

2.         The Project Plan ‘Preconstruction Clarence St - Hay to Murray Streets’ is noted and endorsed by the committee. Project scope should include a detailed heritage investigation concerning the convict barrel drain.

3.         The Project Plan ‘Preconstruction Short St - Clarence St to Carpark’ is to have the layback removed from the design, with the committee agreeing to wear the risk associated with this decision. Jeff Gillespie will report back to Chair by 6 December 2013 regarding the property owner plans for this site, prior to the project plan being endorsed.

4.         The Resources section 2.2.1 of each Project Plan will be amended to ‘..expertise in urban material design.

 

 

The meeting closed at 4.36pm.