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Ordinary Council

Late Reports

Business Paper

 

date of meeting:

 

18/12/2013

location:

 

Council Chambers,

17 Burrawan Street,

Port Macquarie

time:

 

5.30pm


Council’s Vision                                      A sustainable high quality of life for all.

 

 

 

 

Council’s Mission                                   To provide regional leadership and meet the community’s needs in an equitable and inclusive way that enhances the area’s environmental, social and economic qualities.

 

 

 

 

Council’s Corporate Values                  é   Sustainability

                                                                  é   Excellence in Service Delivery

                                                                  é   Consultation and Communication

                                                                  é   Openness and Accountability

                                                                  é   Community Advocacy

 

 

 

 

Council’s Guiding Principles                é  Ensuring good governance

                                                                  é  Looking after our people

                                                                  é  Helping our community prosper

                                                                  é  Looking after our environment

                                                                  é  Planning & providing our infrastructure

 

 


How Members of the Public Can  Have Their Say at Council Meetings

Council has a commitment to providing members of the public with an input into Council's decision making.  The Council's Code of Meeting Practice provides two (2) avenues for members of the public to address Council on issues of interest or concern at the Ordinary Council Meeting.   These are:

 

Addressing Council on an Agenda Item:

If the matter is listed in the Council Business Paper, you can request to address Council by:

·       Completing the Request to Speak on an Agenda Item at a Council Meeting”, which can be obtained from Council’s Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Council’s website.

·       On-line at

     http://www.hastings.nsw.gov.au/www/html/2924-addressing-a-council-meeting-in-relation-to-an-agenda-item.asp?intSiteID=1

 

Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting.

 

Council's Code of Meeting Practice sets out the following guidelines for addressing Council:

·      Addresses will be limited to 5 minutes.

·      If you wish any written information, drawings or photos to be distributed to the Council to support the address, two (2) copies should be provided to the Group Manager Governance & Executive Services prior to the commencement of the meeting.

·      Where speakers wish to make an audio visual presentation, a copy is to be provided to the Group Manager Governance & Executive Services by 4.30pm on the day prior to the Council Meeting.

·      Council will permit only two (2) speakers "Supporting" and two (2) speakers "Opposing" the Recommendation contained in the Business Paper.  If there are more than two speakers supporting and opposing, the Mayor will request the speakers to determine who will address Council.

 

Addressing Council in the Public Forum:

If the matter is not listed in the Council Business Paper, you can request to address Council by:

·       Completing the Request to Speak in the Public Forum at Ordinary Council Meeting”, which can be obtained from Council’s Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Council’s website.

·       On-line at

     http://www.hastings.nsw.gov.au/www/html/2926-addressing-council-in-the-council-meeting-public-forum.asp?intSiteID=1

 

Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting.

 

A maximum of eight (8) speakers will be heard in the Public Forum.  Each speaker will be limited to 5 minutes.  Council may ask questions of speakers but speakers cannot ask questions of Council.

 

Council will not determine matters raised in the Public Forum session, however may resolve to call for a further report, when appropriate.

 

Speakers will be allowed to address Council in the Public Forum on the same issue no more than three (3) times in each calendar year.  (Representatives of incorporated community groups may be exempted from this restriction).

 


Ordinary Council Meeting

18/12/2013

 

Late Reports

 

Items of Business

 

Item       Subject                                                                                                      Page

      

Planning and Providing Our Infrastructure..................................................................... 5

12.17..... Recommended Item from Town Centre Master Plan Sub-Committee - Town Centre Master Plan Review................................................................................................ 6   

 

 


Description: Governance Strap.jpg

Late Reports                                                                  Ordinary Council

                                                                                                                      18/12/2013

 

 

What are we trying to achieve?

Our population growth is supported through public infrastructure, land use and development strategies that create a connected, sustainable and accessible community.

 

 

 
 

 

 

 

 

 

 


What will the result be?

 

·         Supported and integrated communities.

·         Infrastructure provision and maintenance that respects community expectations and needs.

·         A natural environment that can be accessed by a network of footpaths, cycleways, coastal and hinterland walkways.

·         Accessible, convenient and affordable public transport.

·         Employment and population growth that is clustered within urban centres.

 

How do we get there?

 

5.1     Create and maintain integrated transport system that eases access between population centres and services.

5.2     Ensure transport options are safe, functional and meet access needs across the Local Government Area.

5.3     Develop and enhance quality open space and recreational facilities.

5.4     Plan settlements to accommodate a range of compatible land uses and projected population growth.


Description: Governance Strap.jpg

Late Reports                                                                  Ordinary Council

                                                                                                                      18/12/2013

 

 

Item:          12.17

 

Subject:     Recommended Item from Town Centre Master Plan Sub-Committee - Town Centre Master Plan Review

Presented by:  General Manager, Anthony Hayward

 

 

Alignment with Delivery Program

 

5.4.2  Review planning instruments and strategies to ensure currency and facilitate sustainable development outcomes whilst acknowledging the impact on community affordability.

 

 

 

 

RECOMMENDATION

 

That Council endorse the Tract “Port  Macquarie Town Centre Master Plan Review” as the “Port Macquarie Town Centre Master Plan 2013” noting updates and revisions to the original Master Plan adopted in 1992, and that it be read as an addendum to the original Master Plan.

 

 

Executive Summary

 

The Town Centre Master Plan Sub-Committee met on 27 November 2013 and again following adjournment on 3 December 2013 and ultimately reached consensus on Item 09 and now submits the above recommendation for Council consideration.

 

Discussion

 

A major project being undertaken by the Town Centre Master Plan Sub Committee this year is a review of the original Town Centre Master Plan.  Originally adopted by Council in 1992, the Sub Committee considered that it was appropriate to review, renew and refresh the original Plan given its age.

 

Whilst significant works has been completed in the Port Macquarie Town Centre in the ensuing twenty year period, a number of projects remain outstanding and areas of the original work may require more significant maintenance.

 

Accordingly the Sub Committee engaged Tract Consultants Pty Ltd to complete a review of the Master Plan. 

 

The attached document has been the subject of a number of visits from Tract to Port Macquarie, including one specifically timed to coordinate with the Tastings on Hastings event.

 

Through the process, TCMP Sub Committee have engaged with representatives from a number of stakeholders including the Port Macquarie Chamber of Commerce, the Port Macquarie Town Centre property owners group, and the Tourism board to name a few.

 

Ultimately the engagement has generated an update to the original Master Plan as attached to this report.

 

The Sub Committee have considered the report at their recent Sub Committee Meeting convened on 27 November 2013 and again following adjournment on 3 December 2013,  with some minor amendments having been incorporated in the document now recommend its adoption to Council.

 

It is staffs view that such an important document should be placed on exhibition as under the Community Participation Policy implications of the Master Plan Review are considered to have a significant level of public impact. 

 

Options

 

Council has the option not to endorse the review report or alternatively seek further input or clarification from the Consultants or Sub Committee on this matter.

 

Community Engagement & Internal Consultation

 

Stakeholders have been included in meetings, presentations and site visits by the consultant in generating their report.

 

TCMP Sub Committee have invited representatives and input from the following to meet with Tract when they have been in Port Macquarie undertaking work on this project.

 

1.       The Port Macquarie Chamber of Commerce

2.       The Port Macquarie CBD Landowners Group

3.       The Tourism Industry

4.       Via Membership of the TCMP, various other community groups including The Access  Sub-Committee, 

5.       Via Councillors and their Portfolio Responsibilities as well as Senior Staff of Council from the Economic Development  and Environment & Planning. 

 

Planning & Policy Implications

 

Sections of the review have some planning and policy impacts although it is considered that these specific impacts will be addressed at detailed design level of any projects when they proceed.

 

Financial & Economic Implications

 

The Plan does not include specific costings to date, rather provides a view of ongoing improvements and opportunities for the Port Macquarie Town Centre.

 

Further work on individual projects and detailed costings would be required as part of the project planning requirements of Council.

 

 

Attachments

 

1.       Town Centre Master Plan Review