pmhc_logo_VER_smallMINUTES                                                                             Ordinary Council Meeting

                                                                                                                        18/12/2013

 

 

 

 PRESENT

 

Members:

 

Councillor Peter Besseling (Mayor)

Councillor Rob Turner

Councillor Adam Roberts (Deputy Mayor)

Councillor Lisa Intemann

Councillor Justin Levido

Councillor Geoff Hawkins

Councillor Trevor Sargeant

Councillor Michael Cusato

Councillor Sharon Griffiths

 

Other Attendees:

 

General Manager (Tony Hayward)

Director of Infrastructure & Asset Management (Jeffery Sharp)

Acting Director of Commercial Services & Industry Engagement (Rebecca Olsen)

Director of Development & Environment (Matt Rogers)

Director of Community & Organisational Development (Lesley Atkinson)

Group Manager Governance & Executive Services (Stewart Todd)

Communications Officer (Media/PR) (Stuart Carless)

Governance Support Officer (Bronwyn Lyon)

 

 

 

The meeting opened at 5.30pm.

 

 

01       ACKNOWLEDGEMENT OF COUNTRY

The Mayor opened the Meeting with an Acknowledgement of Country and welcomed all in attendance in the Chamber.

 

02       LOCAL GOVERNMENT PRAYER

Pastor Carl Moses delivered the Local Government Prayer.

 

03       APOLOGIES

Nil.

 

04       CONFIRMATION OF MINUTES

RESOLVED:  Levido/Hawkins

That the Minutes of the Ordinary Council Meeting held on 20 November 2013 be confirmed.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

05       DISCLOSURES OF INTEREST

 

 

Councillor Cusato declared a Pecuniary Interest in Item 10.01 - Port Macquarie Airport Master Plan 2010 Addendum Report - Consultation Report, the reason being that Councillor Cusato’s company owns a hangar at the Airport.

 

Councillor Cusato declared a Non-Pecuniary, Insignificant Interest in Item 10.03 - 18 John Oxley Drive, Port Macquarie - Business Rezoning, the reason being that Councillor Cusato is a retailer in the Port Macquarie Greater CBD.

 

Councillor Roberts declared a Pecuniary Interest in Item 10.03 - 18 John Oxley Drive, Port Macquarie - Business Rezoning, the reason being that Councillor Roberts has a close family member who owns a nearby bulky goods property and may be financially impacted by any decision on this item.

 

Councillor Levido declared a Non-Pecuniary, Significant Interest in Item 12.14 - Planning Options - Incentives for Redevelopment of Flood Affected Short Street Properties, the reason being that Councillor Levido is a partner of Port Macquarie Law Firm, Donovan Oates Hannaford Lawyers which acts for a landowner who owns commercial premises in the relevant section of Short Street which is severely affected by the stormwater flooding issue.

 

Councillor Levido declared a Non-Pecuniary, Significant Interest in Item 12.15 - Rainbow Beach Central Corridor Planning Agreement Deed of Variation, the reason being that Councillor Levido partner of Port Macquarie Law Firm, Donovan Oates Hannaford Lawyers which acts for a related party of the landowner the subject of the planning agreement.

 

Councillor Griffiths declared a Pecuniary Interest in Item 10.03 - 18 John Oxley Drive, Port Macquarie - Business Rezoning, the reason being that the proponent discussed in the report would be a direct competitor of Councillor Griffiths’ business.

 

Councillor Griffiths declared a Non-Pecuniary, Insignificant Interest in Item 12.11 - Tender T-13-35 Provision of Civil Construction Services, the reason being that a tenderer is a customer of Councillor Griffiths’ business.

 

 

 

 

Councillor Griffiths declared a Pecuniary Interest in Item 12.12 - Tender T-13-32 Supply & Delivery of Chemicals, the reason being that Councillor Griffiths is a Director of her company (business) which receives supplies from tendering companies.

 

 

06.01  Mayoral Discretionary Fund Allocations

MOVED:  Besseling/

 

That the Mayoral Discretionary Fund allocations for the period 8 November to  5 December 2013 be noted.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

06.02  Rocks Ferry Reserve, Wauchope

MOVED:  Besseling/

 

That Council note the current proposed action to return Rocks Ferry Reserve at Wauchope to its former state.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

06.03  Port Macquarie Indoor Stadium

MOVED:  Besseling/

 

That Council be provided with an update report, including project plan, to the February Council Meeting.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

Suspension of Standing Orders

 RESOLVED:  Besseling/Roberts

That Standing Orders be suspended to allow 08.01 to be brought forward and considered next.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.01  Confidential Correspondence to Ordinary Council Meeting

 Resolved:  Intemann/Sargeant

That Council determine that the attachments to Item numbers 08.10,  11.03, 11.04,  12.07, 12.09, 12.10, 12.11 and 12.12 be considered as confidential, in accordance with Section 11(3) of the Local Government Act.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

07       PUBLIC FORUM

The Mayor advised of applications to address Council in the Public Forum from:

1.       Mr Patrick McEntee regarding signage for Hastings Farmers’ Market.

2.       Mr Mark Pilgrim regarding ARRB review of maintenance and construction practices.  The Mayor further advised that Mr Pilgrim has withdrawn his application to address.

 

RESOLVED:  Besseling/Roberts

That the above request to speak in the Public Forum be acceded to.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

07.01     Signage for Hastings Farmers' Market

Mr Patrick McEntee, representing the Hastings Farmers’ Market, addressed Council in regard to signage for the Hastings Farmers’ Market and answered questions from Councillors.

 

 

requests to speak on an agenda item

The Mayor advised of requests to speak on an agenda item, as follows:

Item 09.05 - Mr Aaron Patton in support of the recommendation

Item 10.03 - Mr Tony Thorne in support of the recommendation.

Item 12.02 - Mr Craig Carroll in support of the recommendation.

Item 12.05 - Mr John Fulton in support of the recommendation.

Item 12.06 - Mr Andrew Meldrum in support of the recommendation.

Item 12.06 - Mr Terrance Stafford in opposition of the recommendation.

Item 12.11- Ms Peta Pinson in opposition of the recommendation.

Item 12.13 - Mrs Priscilla Flemming in opposition of the recommendation.

Item 12.16 - Ms Judith Plunkett in support of the recommendation.

 

RESOLVED:  Levido/Cusato

 

That the requests to speak on an agenda item be acceded to, save and except the request from Ms Peta Pinson due to tender T-13-35 not yet having been determined by Council and advice received from Council’s solicitors.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

Suspension of Standing Orders

 RESOLVed:  Roberts/Griffiths

That Standing Orders be suspended to allow Items 09.05, 10.03, 12.02, 12.05, 12.06, 12.11, 12.13 and 12.16 to be brought forward and considered next.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

09.05  Hastings Youth Advisory Council End of Year Report

 

Mr Aaron Patton, representing the Port Macquarie-Hastings Youth Advisory Council, addressed Council in support of the recommendation, displayed a presentation and answered questions from Councillors.  The Mayor congratulated Mr Patton the Port Macquarie-Hastings Youth Advisory Council achievements for 2013.

 

 Resolved:  Turner/Roberts

 

That Council note:

1.       The Port Macquarie-Hastings Youth Advisory Council organised and ran one of the most successful and well attended Youth Week Programs in New South Wales in 2013.

2.       The Port Macquarie-Hastings Youth Advisory Council was a finalist in all three categories of New South Wales State Local Government Awards for the 2013 Youth Week Program.

3.       The Port Macquarie-Hastings Youth Advisory Council won the Best Local Youth Week Program in the New South Wales State Local Government Awards for the 2013 Youth Week Program.

4.       The Port Macquarie- Hastings Youth Advisory Council has updated the Hastings Youth Services Directory turning it into a free smart phone App to assist young people, parents, teachers, and community members to support young people.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

10.03  18 John Oxley Drive, Port Macquarie - Business Rezoning (PP2011-7.2)(PIN 48392)

 

Councillor Cusato declared a Non-Pecuniary, Insignificant Interest in this matter and remained in the room during the Council's consideration.

 

Councillor Roberts declared a Pecuniary Interest in this matter and left the room and was out of sight during the Council's consideration, the time being 06:07pm.

 

Councillor Griffiths declared a Pecuniary Interest in this matter and left the room and was out of sight during the Council's consideration, the time being 06:08pm.

 

Mr Tony Thorne, representing King and Campbell Pty Ltd and on behalf of Port Macquarie Investments Pty Ltd, addressed Council in support of the recommendation and answered questions from Councillors.

 

 Resolved:  Intemann/Turner

 

That Council:

1.       Defer a decision on whether to proceed with the planning proposal (LEP amendments, DCP amendments and planning agreement) for 18 John Oxley Drive, Port Macquarie, pending the resolution of traffic matters as described in this report.

2.       Consider the outcomes of the further investigations and consultations in a further report in early 2014.

carried:      7/0

For:   Besseling, Cusato, Hawkins, Intemann, Levido, Sargeant and Turner

Against:       Nil

 

Councillor Roberts returned to the meeting, the time being 06:31pm.

Councillor Griffiths returned to the meeting, the time being 06:31pm.

 

 

12.02  Paul Sheldon Oval Naming Proposal

 

Mr Craig Carroll, representing the Port Macquarie Magpies AFL Club, addressed Council in support of the recommendation.

 

 Resolved:  Sargeant/Levido

 

That Council:

1.       Make application to the Geographical Names Board to formally adopt the name “Wayne Richards Park” as a sportsground.

2.       Apply the name “Paul Sheldon Oval” to the new AFL/cricket field situated within Wayne Richards Park and that suitable sign(s) be placed at, or near to, the oval.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.05  Gaol Point/Lions Lookout Draft Concept Plan

 

Mr John Fulton, representing the Port Macquarie Lions Club Inc,. addressed Council in support of the recommendation and answered questions from Councillors.

 

 Resolved:  Turner/Intemann

 

That Council engage with the three Lions Clubs in Port Macquarie to further develop a draft concept plan for Gaol Point/Lions Lookout that can be brought back to Council to be placed on public exhibition early in 2014.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.06  Port Macquarie Sportsfield Masterplans

 

Mr Andrew Meldrum, representing Port Macquarie-Hastings Hockey Association, addressed Council in support of the recommendation and answered questions from Councillors.

Mr Terrance Stafford, representing the Port Macquarie Football Club, addressed Council in opposition to the recommendation. (spoke in relation to Tuffins Lane) answered questions from Councillors.

 

 Resolved:  Griffiths/Turner

 

That Council:

1.       Adopt the Port Macquarie Sportsfield Masterplans as presented.

2.       Recognise the constraints within the existing funding agreement and explore with the Federal Government a modification to the existing funding agreement for Wayne Richards Park Stage 3 to allow for delivery of a new multi-use synthetic turf field at Wayne Richards Park.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.11  Tender T-13-35 Provision of Civil Construction Services

 

Councillor Griffiths declared a Non-Pecuniary, Insignificant Interest in this matter and remained in the room during the Council's consideration.

 

Motion

 

Moved:         Griffiths/Turner

 

That Council:

1.       Accept tenders from the following suppliers to be appointed to a panel of suppliers for the Provision of Civil Construction Services for the period 1 January 2014 to 31 December 2014 with a further twelve (12) month option available (at Council’s sole discretion):

a)      Ditchfield Contracting Pty Ltd; 

b)      Deklax Pty Ltd (Bridle Group)

c)      C & C Baker

2.       Affix the Council seal to the necessary documents.

 

 

RESOLVEd:   Besseling/Roberts

 

That that this item be deferred to allow consideration of this item in Confidential Council.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.13  Extension of the Coastal Walkway Through Johnathon Dickson Reserve (PIN 43834)

 

Mrs Priscilla Flemming, representing the Lake Cathie Landcare Group Inc., addressed Council in opposition to the recommendation and answered questions from Councillors.

 

Motion

 

Moved:         Sargeant/Roberts

That Council:

1.   Seek the necessary formal approvals for the construction of a walkway through the southern end of Jonathon Dickson Reserve and involve the local Landcare Group in the development and management of the walkway.

2.  List for consideration in the 2014 - 2015 Budget.

 

 

 

FORESHADOWED MOTION

 

Moved:         Levido/Hawkins

 

That this matter be deferred to enable Council’s Director of Development & Environment to bring a report back to Council at its March 2014 Council Meeting addressing in particular the matters raised by the representative of the Lake Cathie Landcare Group Inc. and include a workable option as to the extension of the walking track through the Jonathon Dickson Reserve.

 

RESOLVed:   Sargeant/Roberts

That Council:

1.   Seek the necessary formal approvals for the construction of a walkway through the southern end of Jonathon Dickson Reserve and involve the local Landcare Group in the development and management of the walkway.

2.  List for consideration in the 2014 - 2015 Budget.

carried:      7/2

For:   Besseling, Cusato, Griffiths, Intemann, Roberts, Sargeant and Turner

Against:       Hawkins and Levido

 

THE FORESHADOWED MOTION WAS NOT DEALT WITH FURTHER

 

 

12.16  Urban Regeneration Project: Urban Design Report

 

Ms Judith Plunkett addressed Council in support of the recommendation.

 

 Resolved:  Roberts/Cusato

 

That Council:

1.       Note the recommended changes to Council’s Local Environmental Plan and Development Control Plan described in the Urban Design Report.

2.       Publicly exhibit the Urban Design Report for a period of 28 days in accordance with the attached community engagement plan.

3.       Thank the members of the Community Reference Group for their enthusiastic participation and valuable advice.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.02  Status of Outstanding Reports to Council - December 2013

 

Councillor Hawkins left the meeting, the time being 07:37pm.

 

Resolved:   Intemann/Sargeant

 

That the information in the December 2013 Status of Outstanding Reports to Council be noted.

carried:      8/0

For:   Besseling, Cusato, Griffiths, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.03  Recommended Item from Audit Committee - Audit Committee Charter

 Resolved:  Levido/Cusato

 

That Council:

1.       Adopt the revised Audit Committee Charter, as attached.

2.       Appoint Councillor Griffiths to the Audit Committee, as Council’s second Councillor Representative.

carried:      8/0

For:   Besseling, Cusato, Griffiths, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.04  Disclosure of Interest Return

 Councillor Hawkins returned to the meeting, the time being 07:39pm.

 

Resolved:   Intemann/Griffiths

That the Disclosure of Interest return for Development Assessment Planner be noted.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.05  Monthly Review of Financial Position - November 2013

 Resolved:  Intemann/Cusato

 

That Council adopt the adjustments included in the “Financial & Economic Implications” section of the Monthly Review of Financial Position report for November 2013.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.06  Investments - November 2013

 Resolved:  Sargeant/Hawkins

 

That Council receive and note the Investment Report for the month of November 2013.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.07  Establishment of a Budgetary Gains Holding Account

 Resolved:  Hawkins/Turner

 

That Council:

1.         Review the Monthly Financial Position Report, incorporating:

a)         Consultation with the Finance and Governance Portfolio.

b)         Analysis of the process, methodology and display format with a view to providing greater detail and transparency.

c)         The report being presented to the May 2014 Ordinary Meeting of Council.

2.       Review and report, to the February 2015 Ordinary Meeting of Council, on the establishment of a transition or holding account, noting that the new monthly budgeting system will have been in operation for six (6) months.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.08  Local Government Grants Commission

 Resolved:  Griffiths/Hawkins

 

That Council note the 2013-2014 Grant calculations provided by the Local Government Grants Commission for Port Macquarie-Hastings Council.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.09  Organisational Support for the Procurement Strategy

 Resolved:  Hawkins/Turner

 

That Council:

1.       Note the information contained in this report relating to how organisational support for the Procurement Strategy will be implemented and managed.

2.       Include in the General Manager’s performance management plan for the remainder of 2013-2014 and for financial year 2014-2015 the following measures relating to the Procurement Strategy:

-        Ensure that all employees are aware of and comply with Council’s procurement policy and procedures.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.10  Glasshouse Sub-Committee

 Resolved:  Roberts/Hawkins

 

That Council:

1.       Note the amendments made to the Glasshouse Sub-Committee Charter and adopt the revised Charter.

2.       Appoint the following people as independent members of the Glasshouse Sub-Committee for a twenty-four (24) month term commencing from the first meeting date of the Glasshouse Sub-Committee:

-    Mr Adam Button

-    Ms Moira Magrath

-    Mr William Grubb

-    Dr Jennifer Hutchison 

3.       In writing, formally advise all persons who submitted an expression of interest to join the Glasshouse Sub-Committee of the outcome.

4.       Disband the Regional Gallery Advisory Board. 

 

5.       That Councillor Adam Roberts be appointed as the Chair of the Glasshouse Sub-Committee and Councillor Rob Turner as the second Councillor on the Sub-Committee.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.11  2013 - 2014 Operational Plan Quarterly Progress Report

 Resolved:  Roberts/Cusato

 

That Council note the attached 2013 - 2014 Operational Plan Performance Report for the July - September quarter.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

08.12  2013 - 2014 Operational Plan Modifications

 Resolved:  Levido/Turner

 

That Council adopt changes to the 2013 - 2014 Operational Plan actions as detailed in this report.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

09.01  Donations Towards Building and Development Applications Fees for Charitable and Non-Profit Organisations

 Resolved:  Roberts/Hawkins

 

That Council:

1.       Approve the donations for reimbursement of Development Application fees as detailed in the report.

2.       Delegate to the General Manager the authority to approve reimbursements to charitable and non-profit organisations in line with Council’s Policy.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

09.02  Aboriginal Awareness and Understanding Strategy 2013 - 2017

 MOTION

MOVed:         Levido/Intemann

 

That Council:

1.       Place on public exhibition the draft Aboriginal Awareness and Understanding Strategy 2013-2017 in late January 2014 for twenty-eight days.

2.       Consider the inclusion of an additional $14,599.00 in the 2014-2015 operating budget to implement the first year of the strategy.

 

FORESHADOWED MOTION

 

MOVED:  Sargeant/

 

That the General Manager provide a further report by March 2014 as to how the additional awareness requirements as outlined in report 09.02 can be incorporated into existing programs.

 

AMENDMENT

 

MOVED:  Intemann/

 

That Council:

1.       Place on public exhibition the draft Aboriginal Awareness and Understanding Strategy 2013-2017 in late January 2014 for twenty-eight days.

2.       Consider the inclusion of an additional $14,599.00 in the 2014-2015 operating budget to implement the first year of the strategy.

3.      Following exhibition a report be brought to the February 2014 meeting .

 

WITHDRAWN

 

RESOLVed:   Levido/Intemann

 

That Council:

1.       Place on public exhibition the draft Aboriginal Awareness and Understanding Strategy 2013-2017 in late January 2014 for twenty-eight days.

2.       Consider the inclusion of an additional $14,599.00 in the 2014-2015 operating budget to implement the first year of the strategy.

carried:      7/2

For:   Besseling, Cusato, Hawkins, Intemann, Levido, Roberts and Turner

Against:       Griffiths and Sargeant

 

 

09.03  Port Macquarie-Hastings Access Sub-Committee Members Appointment

 Resolved:  Turner/Hawkins

 

That Council:

1.       Accept the Expressions of Interest for Membership to the Port Macquarie-Hastings Access Sub-Committee received from Ms Elizabeth Rose and Ms Elizabeth Conroy.

2.       Advise Ms Elizabeth Rose and Ms Elizabeth Conroy, in writing, of their appointment as a Community Representative to the Port Macquarie-Hastings Access Sub-Committee.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

09.04  Disability Discrimination Act (1992) Action Plan 2009-2018 Annual Report

 Resolved:  Turner/Hawkins

 

That Council:

1.       Note the Annual Report.

2.       Give consideration to the attached DDA Action Plan Budget report and the identified funding gaps.

3.       Proceed with developing a Disability Strategy with achievable actions for the next three years.

4.       Consider the provision of additional funds in 2014 - 2015 and subsequent budgets to meet priorities in the Strategy.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

09.06  Recommendations from the Mayor's Sporting Fund Sub-Committee Meeting held on Monday 18 November 2013

 Resolved:  Besseling/Intemann

 

That Council, pursuant to provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Mayor’s Sporting Fund to:

1.       Mr Sam Edmonds in the amount of $159.00 (ex GST) to assist with the expenses he would have incurred competing at the PSSA National Athletics Carnival held in Brisbane from 22 November to 29 November 2013 inclusive.

 

 carried:     9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

 

10.01  Port Macquarie Airport Master Plan 2010 Addendum Report - Consultation Report

 

Councillor Cusato declared a Pecuniary Interest in this matter and left the room and was out of sight during the Council's consideration, the time being 08:25pm.

 

The Mayor tabled the replacement report for this item.

 

Resolved:   Levido/Roberts

 

That Council:

1.       Note the submissions and feedback received during the exhibition of the draft Port Macquarie Airport Master Plan 2010 Addendum Report;

2.       Adopt the Port Macquarie Airport Master Plan 2010 Addendum Report with Option 1 as the preferred short-term / interim development option and Option 2 as the preferred long-term development option, subject to the availability of funding;

3.       Continue to liaise with key stakeholders regarding the future development of Port Macquarie Airport as outlined in the Addendum Report; and

4.       Proceed with further detailed planning, feasibility and environmental investigations in relation to:

-    widening the runway strip and associated obstacle limitation surfaces in accordance with CASA Code 4C aerodrome standards;

-    development of the proposed Airport Precinct business park; and

-    the provision of flood-free road access via a future North-South (Outer) Link Road.

carried:      8/0

For:   Besseling, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

Councillor Cusato returned to the meeting, the time being 08:36pm.

 

 

10.02  Draft Greater Port Macquarie Destination Management Plan

 Resolved:  Turner/Griffiths

 

That Council:

1.       Place  the draft Destination Management Plan on public exhibition for the period 19 December 2013 to 15 February 2014.

2.       Request that the General Manager prepare a report for the March 2014 meeting of Council detailing information contained in submissions received during the exhibition period for further consideration by Council. 

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

11.01  Grant Offer from the Northern Rivers Catchment Management Authority

 Resolved:  Sargeant/Intemann

 

That Council accept the grant offer of $60,000 from the Northern Rivers Catchment Management Authority and amend the 2013-14 Budget to include this project.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

11.02  Free Camping in the Port Macquarie-Hastings Local Government Area

 Councillor Hawkins left the meeting, the time being 08:39pm.

 

Councillor Hawkins returned to the meeting, the time being 08:41pm.

 

Resolved:   Hawkins/Griffiths

 

That Council:

1.       Note the issues relating to the management of free camping and the options available to control the activity.

2.       Request the General Manager present a further report on controlling free camping activities including a zero tolerance option following consideration of this issue as part of the broader ‘RV friendly town’ matter that is being dealt with through the development of the draft Destination Management Plan.

3.       Continue to prioritise compliance action during the 2013-2014 summer in relation to free camping in public car parks and reserves.

 

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

11.03  Tender For Waste Services (T13-21)
Part A: Waste Collection Services
Part B: Organics Receival & Processing Services

 Resolved:  Roberts/Levido

 

That Council:

1.       Award the Tender for Waste Services Part A: Waste Collection Services to JR & EG Richards Pty Ltd (T/A JR Richards and Sons) for $48.543M (Ex GST) for the 10 year term commencing on 1  September 2014 with options to extend for a further two (2) one (1) year periods (at Council’s  discretion).

2.       Endorse the following waste collection service options;

          (a)   Fortnightly mixed solid waste (MSW) collections (i.e. red bin) and supply bins in accordance with Scenario 2 detailed in this report (noting that Scenario 2 includes a weekly red bin collection service as a 'premium' option).

          (b)   Bulky Kerbside Clean Up services in accordance with Option 2 as detailed in this report.

3.       Endorse the development of a Cairncross Transport Depot site for $2,396,450 (Ex GST) over the 10 year term of the contract.

4.       Award the Tender for Waste Services Part B: Organics Receival & Processing Services to Remondis Australia Pty Ltd for $27.100M (Ex GST)  for the 10 year term commencing on 1 September 2014 with options to extend for a further two (2) one (1) year periods (at  Council’s  discretion).

5.       Note that a report establishing Fees and Charges for waste services based on new contract rates be presented to Council in early 2014.

6.       Affix the Council’s seal to the necessary documents.

7.       Consider a report in early 2014 on a comprehensive community education and awareness program that will be implemented before the commencement of the fortnightly mixed solid waste (MSW) collection (i.e. Red Bin) service.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

11.04  Tender for Collection, Sorting and Removal of Ferrous and Non–Ferrous Scrap Metal and Used Lead Acid Batteries (ULAB)

 Resolved:  Intemann/Turner

That Council:

1.       Accept the Tender from Sims Metal for the Collection, Sorting and Removal of Ferrous and Non–Ferrous Scrap Metal and Used Lead Acid Batteries (ULAB).

2.       Affix Council’s seal to the necessary documents.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.01  Question on Notice - Safety of Bend East of Intersection of Redbank Road and Stoney Creek Road

 Resolved:  Griffiths/Turner

That this matter be deferred to the February 2014 Council Meeting to permit a further report on the bend east of and closest to the Redbank and Stoney Creek Road intersection.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.03  Reserve Naming - Alf 'Smacka' Reserve, River Street, Wauchope

 Resolved:  Sargeant/Griffiths

 

That Council:

1.       Make application to the Geographical Names Board to name the public reserve incorporating the Rex Clark Memorial Tennis Complex as the Alf ‘Smacka’ Trotter Reserve with the extent of the Reserve being that as shown in the attachment to this report entitled “Footprint of Reserve Proposed to be Named”.

2.       Place suitable signage at the Reserve.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.04  Formation of the Village Sewerage Scheme Steering Group

 Resolved:  Levido/Turner

 

That Council:

1.       Form the Village Sewerage Scheme Steering Group as detailed in this report for the duration of the project.

2.       Appoint Councillor Levido to the Steering Group.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.07  Stingray Creek Bridge Project Update

 Resolved:  Sargeant/Cusato

 

That Council:

1.       Note this status report (including the attached Detailed Project Plan) for the Stingray Creek Bridge Replacement Project.

2.       Form the Stingray Creek Bridge Replacement Project Steering Group for the duration of the project with a Steering Group Charter as attached to this report.

3.       Accept the upper limit fee proposal of $846,753.00 and engage NSW Public Works for the project management and construction supervision of the Stingray Creek Bridge Replacement Project as detailed in this report.

4.       Note the responses to the EOI - 13 - 04 for “The Replacement of Stingray Creek Bridge, North Haven” and proceed to a selective tender process forthwith with McConnell Dowell Constructors (Aust) Pty Ltd, Leed Engineering and Construction Pty Ltd, Smithbridge Australia Pty Ltd, BMD Constructions Pty Ltd, Abergeldie Contractors Pty Ltd, Civilbuild Pty Ltd, Arenco (NSW) Pty Ltd and Ditchfield Contracting Pty Ltd.

5.       Note the estimated total project cost of $19.1million as shown in the Detailed Project Plan, with a more accurate estimate of costs to be confirmed and reported back to Council during the finalisation of the selective construction tender process.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.08  Laneway Closure Nangara PLace Port Macquarie

 Resolved:  Intemann/Griffiths

 

That Council:

1.       Notify pursuant to Section 116 of the Roads Act 1993 No. 33 of the intention to close the public laneway in Nangara Place, Port Macquarie to vehicle access.

2.       Prepare an application for the proposal and  submit to the Roads & Maritime Services following the public notice.

3.       Invite comment directly from the adjoining property owners within the specified timeframes in accordance with S116 Roads Act 1993 No33.

4.       Forward submissions received on the proposal to the Roads & Maritime Services for their determination.

5.       Receive a further report following receipt of Roads & Maritime Services’ determination.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.09  Tender T-13-43 Purchase of one (1) Small Compact Sweeping Machine

 Resolved:  Intemann/Roberts

 

That Council:

1.       Accept the tender for $170,002.00 (Excl GST) received from MacDonald Johnston Pty Ltd for the Supply & Delivery of one (1) CN201 Small Compact Sweeping Machine.

2.       Affix the seal of Council to the necessary documents.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.10  Tender T-13-42 Purchase of one (1) 12 Tonne Tipping Truck

 Resolved:  Levido/Sargeant

 

That Council:

1.       Accept the tender for $197,542.00 (Excl GST) received from Midcoast Trucks Pty Ltd for the Supply & Delivery of one (1) 12t Tonne Tipping Truck (Isuzu Giga CXY455 model) including options of load sensing indicators.

2.       Affix the seal of Council to the necessary documents

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.12  Tender T-13-32 Supply & Delivery of Chemicals

 

Councillor Griffiths declared a Pecuniary Interest in this matter and left the room and was out of sight during the Council's consideration, the time being 09:12pm.

 

Resolved:   Levido/Sargeant

 

That Council:

1.       Accept tenders from the following suppliers to be appointed to a panel of suppliers for the Supply & Delivery of Chemicals as listed below for the period 1 January 2014 to 31 December 2014 with a further twelve (12) month option available (at Council’s sole discretion):

a)      Omega Chemicals for supply of Liquid Aluminium; 

b)      Orica Chemicals for the supply of Sodium Hypochlorite, Hydrated Lime, Hydrofluorosilicic Acid;

c)      Air Liquide Australia for the supply of Carbon Dioxide.

2.       Affix the Council seal to the necessary documents.

carried:      5/3

For:   Besseling, Hawkins, Levido, Sargeant and Turner

Against:       Cusato, Intemann and Roberts

 

Councillor Griffiths returned to the meeting, the time being 09:19pm.

 

 

12.14  Planning Options - Incentives for Redevelopment of Flood Affected Short Street Properties

 Councillor Levido declared a Non-Pecuniary, Significant Interest in this matter and left the room and was out of sight during the Council's consideration,  the time being 09:20pm.

 

Resolved:   Hawkins/Cusato

 

That Council note the scope for extensive redevelopment of properties in Short Street within existing planning controls and that potential incentives related to onsite parking be considered as part of the proposed review of parking provisions in Development Control Plan 2013 and Parking Developer Contributions provisions in 2014-2015.

carried:      8/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.15  Rainbow Beach Central Corridor Planning Agreement Deed of Variation

 

Councillor Levido declared a Non-Pecuniary, Significant Interest in this matter and remained out of the room and was out of sight during the Council's consideration.

 

Resolved:   Intemann/Sargeant

 

That Council:

1.       Prepare a Deed of Variation to the Rainbow Beach Central Corridor Planning Agreement and undertake Public Notification of the Deed as described in the report.

2.       Delegate authority to the General Manager to consider submissions received in relation to the Deed of Variation to the Rainbow Beach Central Corridor Planning Agreement and to enter into and execute the Deed of Variation relating to land off Ocean Drive at Lake Cathie being Lot 1232 DP 1142133, Lot 5 DP 25886 and  Lots 1-4 DP 1150758, provided that no significant issues have arisen as a result of the public notification of the Deed of Variation.

carried:      8/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Roberts, Sargeant and Turner

Against:       Nil

 

 

12.17  Recommended Item from Town Centre Master Plan Sub-Committee - Town Centre Master Plan Review

 

Councillor Levido returned to the meeting, the time being 09:21pm.

 

Resolved:   Hawkins/Roberts

 

That Council:

1.         Endorse the Tract “PMTC Master Plan Review” as the “PMTC Master Plan 2013” noting updates and revisions to the original Master Plan adopted in 1992, and that it be read as an addendum to the original Master Plan.

2.         Place the "PMTC Master Plan 2013" on exhibition from the 19 December 2013 until 3 February 2014 (via Council’s web site and by having copies available for viewing at Council Offices and Libraries) and invite comment from the community on the Masterplan on all facets of the plan excluding the proposals for the Port Macquarie Town Green. 

3.         Noting the significant changes proposed in the “PMTC Master Plan 2013”  to the Town Green, and recognising the previously adopted foreshore plan in this area, undertake separate and significant engagement on the Town Green components of the Master Plan early in 2014 following the completion of a fully developed engagement plan.  

4.         Seek from the Town Centre Master Plan Sub-Committee a staging plan to deliver works identified in the Master Plan Review for consideration as part of the annual Operational Budget process to be presented to the March 2014 Ordinary Council Meeting.

5.         During the initial exhibition, directly engage with the Crown on the items which are specifically identified as having an impact on the crown reserves within and adjacent to the "PMTC Master Plan 2013".

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 


 

 

13       QUESTIONS FOR NEXT MEETING

 

 

13.01     QUESTION FOR NEXT MEETING - ENERGY CONSUMPTION

 

Question from Councillor Griffiths:

 

Could the General Manager provide a report to the March Ordinary Council Meeting outlining:

1.         The achievements to date in reviewing the Council's energy consumption.

2.         The plan in moving forward to ensure that Council is efficient and effective in energy consumption into the future.

 

Comments by Councillor (if provided):

                                             

Nil.

 

 

13.02     QUESTION FOR NEXT MEETING - SHOP ADJACENT TO COACH TERMINAL

Question from Councillor Sargeant:

 

Could the General Manager provide a status report on the unlet shop front adjacent to the coach terminal in Gordon Street, Port Macquarie.

 

Comments by Councillor (if provided):

                                             

Nil.

 

 

CONFIDENTIAL COMMITTEE OF THE WHOLE

Resolved:   Besseling/Turner

1.         That pursuant to Section 10A Subsections 2 & 3 and 10B of the Local Government Act 1993 (as amended), the press and public be excluded from the proceedings of the Council in Confidential Committee of the Whole (Closed Session) on the basis that items to be considered are of a confidential nature.

2.         That Council move into Confidential Committee of the Whole (Closed Session) to receive and consider the following items:

Item 14.01 Ironman 70.3: 2014-2015

This item is considered confidential under Sect 10A(2)(d(ii)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.

Item 12.11 Tender T-13-35 Provision of Civil Construction Services

This item is considered confidential under Sect 10A(2)(c)) of the Local Government Act 1993, as it contained information of a confidential nature that would, if disclosed, would confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

3.         That the resolutions made by the Council in Confidential Committee of the Whole (Closed Session) be made public as soon as practicable after the conclusion of the Closed Session and such resolutions be recorded in the Minutes of the Council Meeting.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

ADJOURN MEETING

 

The Ordinary Council Meeting adjourned at 9.31pm.

 

RESUME MEETING

 

The Ordinary Council Meeting resumed at 9.46pm.

 

 

 

ADOPTION OF RECOMMENDATIONS FROM THE CONFIDENTIAL COMMITTEE OF THE WHOLE

Resolved:   Besseling/Turner

That the undermentioned recommendations from Confidential Committee of the Whole (Closed Session) be adopted:

Item 12.11

This item is considered confidential under Sect 10A(2)(c)) of the Local Government Act 1993, as it contained information of a confidential nature that would, if disclosed, would confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

That Council:

1.       Accept tenders from the following suppliers to be appointed to a panel of suppliers for the Provision of Civil Construction Services for the period 1 January 2014 to 31 December 2014 with a further twelve (12) month option available (at Council’s sole discretion):

          a)      Ditchfield Contracting Pty Ltd; 

          b)      Deklax Pty Ltd (Bridle Group)

          c)      C & C Baker

2.       Affix the Council seal to the necessary documents.

 

Item 14.01 Ironman 70.3: 2014-2015

This item is considered confidential under Sect 10A(2)(d(ii)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.

That Council delegate authority to the General Manager and Mayor to sign a Letter of Commitment  between Council and Destination NSW for hosting rights of the IRONMAN 70.3 Event to Port Macquarie for the next two years on financial terms as noted in the body of the report.

carried:      9/0

For:   Besseling, Cusato, Griffiths, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against:       Nil

 

 

The meeting closed at 9.49pm.

 

 

 

 

 

 

………………………………………..

Peter Besseling

Mayor