Australia Day Sub-Committee

 

Business Paper

 

date of meeting:

 

Friday, 17 January 2014

location:

 

Function Room,

Port Macquarie-Hastings Council,

17 Burrawan Street,

Port Macquarie

time:

 

8.30am


Australia Day Sub-Committee

 

CHARTER

 


 

 

1.       To stimulate a public awareness and recognition of Australia Day.

 

2.       To receive and consider nominations for Australia Day Awards and determine recipients of such Awards.

 


Australia Day Sub-Committee

 

ATTENDANCE REGISTER

 

Member

20/09/13

18/10/13

15/11/13

13/12/13

 

 

Councillor Peter Besseling

(Mayor)

P

P

P

P

 

 

Councillor Mike Cusato

P

P

P

P

 

 

Tacking Point Lions Club Representative

P

P

P

P

 

 

Tacking Point Lions Club

Representative

P

 

P

P

 

 

Wauchope Rotary Club Representative

P

P

P

P

 

 

Laurieton Rotary Club

Representative

 

A

P

P

 

 

Laurieton Rotary Club

Representative

 

 

 

P

 

 

Richard Gander

(Community Rep)

A

A

P

P

 

 

Non-voting

 

 

 

 

 

 

Lucilla Marshall

(Group Manager Community Development)

P

A

P

P

 

 

Jenny Mead

(Corporate Events Coordinator)

P

P

A

P

 

 

 

Key: P =  Present

         A  =  Absent With Apology

         =  Absent Without Apology

        

 

 

 

 

 


Australia Day Sub-Committee Meeting

Friday, 17 January 2014

 

Items of Business

 

Item       Subject                                                                                                      Page

 

01           Acknowledgement of Country............................................................................ 1

02           Apologies......................................................................................................... 1

03           Confirmation of Minutes.................................................................................... 1

04           Disclosures of Interest....................................................................................... 6

05           Business Arising from Previous Minutes........................................................... 10

06           2014 Port Macquarie-Hastings Australia Day Awards ........................................ 11

07           2014 Australia Day Ambassador Program......................................................... 12

08           2014 Australia Day Activities Budget................................................................ 13

09           Australia Day Activities - Wauchope................................................................. 14

10           Australia Day Activities - Port Macquarie .......................................................... 15

11           Australia Day Activities - Camden Haven .......................................................... 17

12           Australia Day Sub-Committee Meeting Schedule............................................... 18  

13           General Business

 


AGENDA                                                     Description: Governance Strap.jpgAustralia Day Sub-Committee      17/01/2014

Item:          01

Subject:     ACKNOWLEDGEMENT OF COUNTRY

 

"I acknowledge that we are gathered on Birpai Land. I pay respect to the Birpai Elders both past and present. I also extend that respect to all other Aboriginal and Torres Strait Islander people present."

 

 

Item:          02

Subject:     APOLOGIES

 

RECOMMENDATION

That the apologies received be accepted.

 

 

Item:          03

Subject:     CONFIRMATION OF PREVIOUS MINUTES

Recommendation

That the Minutes of the Australia Day Sub-Committee Meeting held on 13 December 2013 be confirmed.

 


pmhc_logo_VER_smallMINUTES                                                                 Australia Day Sub-Committee Meeting

                                                                                                                                  13/12/2013

 

 

 

PRESENT

 

Members:

 

Councillor Peter Besseling (Mayor)

Councillor Michael Cusato

Malcolm Merrick (Tacking Point Lions Club)

Ross Adams (Tacking Point Lions Club)

Andy Neal (Wauchope Rotary Club)

Ian Jackson (Laurieton Rotary Club)

Alan Anderson (Laurieton Rotary Club)

Richard Gander (Community Rep)

 

Other Attendees:

 

Duncan Wyndam (Tacking Point Lions)

Lucilla Marshall (PMHC Group Manager Community Development)

Jenny Mead (PMHC Corporate Events Coordinator)

 

 

The meeting opened at 8.40am.

 

 

01       ACKNOWLEDGEMENT OF COUNTRY

The Acknowledgement of Country was delivered.

 

 

02       APOLOGIES

CONSENSUS:

That the apology received from Will Jamison (Wauchope Rotary Club) be accepted.

 

 

03       CONFIRMATION OF MINUTES

RECOMMENDATION

That the Minutes of the Australia Day Sub-Committee Meeting held on 15 November 2013 be confirmed.

 

 

04      DISCLOSURES OF INTEREST

 

There were no disclosures of interest presented.

 

 

05       BUSINESS ARISING FROM PREVIOUS MINUTES

 

CONSENSUS:

That:

1.    The information contained in Item 05 - Business Arising from the Previous Minutes report and the verbal update provided at the meeting be noted.

2.    Further updates be provided at the January 2014 meeting regarding the Cadets conducting the flag raising ceremony on Town Green.

3.    Further discussion to take place regarding the exact size of staging to be provided on Town Green for the Awards Presentation and Australia Day Celebrations on Town Green and the ability to have a marquee erected over the stage.

 

 

06       2014 Port Macquarie-Hastings Australia Day Awards

CONSENSUS:

 

That:

1.       The Sub-Committee note the information contained in the 2014 Port Macquarie-Hastings Australia Day Awards report.

2.       A record of the voting be recorded under separate confidential cover relating to the determination of 2014 PMHC Australia Day Awards.

 

 

07       2014 Australia Day Ambassador Program

CONSENSUS:

 

That the information contained in the 2014 Australia Day Ambassador report be noted.

 

 

08       2014 Australia Day Activities Budget

CONSENSUS:

 

That :

1.    The information in the 2014 Australia Day Activities Budget report be noted.

2.    It be noted that all Community Groups agreed to receive payment post event and provide all necessary invoices/receipts to Council to ensure all expenses are reported accurately.

 

 

09       Australia Day Activities - Wauchope

CONSENSUS:

 

That:

1.    The information in the Australia Day Activities - Wauchope report be noted.

2.    The update provided by the Wauchope Rotary Club on their proposed Australia Day celebrations be noted.

3.    That information provided at the meeting by the Mayor’s Executive Assistant regarding the proposed Citizenship Ceremony be noted.

 

 

10       Australia Day Activities - Port Macquarie

CONSENSUS:

That:

1.         The information in the Australia Day Activities - Port Macquarie report be noted.

2.         The update provided by the Tacking Point Lions Club on their proposed Australia Day celebrations be noted.

3.         The information regarding ongoing discussions with  Council’s Aboriginal Community Development & Liaison Officer and representatives from the Birpai Land Council be noted.

4.         That information provided at the meeting by the Mayor’s Executive Assistant regarding the proposed Citizenship Ceremony be noted.

 

 

11       Australia Day Activities - Camden Haven

CONSENSUS:

That:

1.    The information in the Australia Day Activities - Camden Haven report be noted.

2.    The update provided by the new Laurieton Rotary Club representatives on their proposed Australia Day celebrations be noted.

3.    That update provided at the meeting by the Mayor’s Executive Assistant regarding the proposed Citizenship Ceremony be noted.

 

 

12       Australia Day Sub-Committee Meeting Schedule

CONSENSUS:

That the Sub-Committee members note the information in the Australia Day Sub-Committee Meeting Schedule report.

 

 

13       GENERAL BUSINESS

Nil.

 

 

 

The meeting closed at 9.54am.

 

 

 

 

 


AGENDA                                                     Description: Governance Strap.jpgAustralia Day Sub-Committee      17/01/2014

Item:          04

Subject:     DISCLOSURES OF INTEREST

 

RECOMMENDATION

 

That Disclosures of Interest be presented

 

DISCLOSURE OF INTEREST DECLARATION

 

 

Name of Meeting:     ………………………………………………………………………..

 

Meeting Date:           ………………………………………………………………………..

 

Item Number:            ………………………………………………………………………..

 

Subject:                      ………………………………………………………………………..

                                    …………………………………………………….……………...…..

 

 

I, ..................................................................................... declare the following interest:

 

 

        Pecuniary:

              Take no part in the consideration and voting and be out of sight of the meeting.

 

 

        Non-Pecuniary - Significant Interest:

              Take no part in the consideration and voting and be out of sight of the meeting.

 

        Non-Pecuniary - Less than Significant Interest:

              May participate in consideration and voting.

 

 

For the reason that:  ....................................................................................................

 

.......................................................................................................................................

 

 

 

Signed:  .........................................................................  Date:  ..................................

 

 

Growth Bar b&w(Further explanation is provided on the next page)


 

Further Explanation

(Local Government Act and Code of Conduct)

 

A conflict of interest exists where a reasonable and informed person would perceive that a Council official could be influenced by a private interest when carrying out their public duty. Interests can be of two types: pecuniary or non-pecuniary.

 

All interests, whether pecuniary or non-pecuniary are required to be fully disclosed and in writing.

 

Pecuniary Interest

 

A pecuniary interest is an interest that a Council official has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the Council official. (section 442)

 

A Council official will also be taken to have a pecuniary interest in a matter if that Council official’s spouse or de facto partner or a relative of the Council official or a partner or employer of the Council official, or a company or other body of which the Council official, or a nominee, partner or employer of the Council official is a member, has a pecuniary interest in the matter. (section 443)

 

The Council official must not take part in the consideration or voting on the matter and leave and be out of sight of the meeting. (section 451)

 

Non-Pecuniary

 

A non-pecuniary interest is an interest that is private or personal that the Council official has that does not amount to a pecuniary interest as defined in the Act.

 

Non-pecuniary interests commonly arise out of family, or personal relationships, or involvement in sporting, social or other cultural groups and associations and may include an interest of a financial nature.

 

The political views of a Councillor do not constitute a private interest.

 

The management of a non-pecuniary interest will depend on whether or not it is significant.

 

Non Pecuniary – Significant Interest

 

As a general rule, a non-pecuniary conflict of interest will be significant where a matter does not raise a pecuniary interest, but it involves:

(a)   A relationship between a Council official and another person that is particularly close, for example, parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child of the Council official or of the Council official’s spouse, current or former spouse or partner, de facto or other person living in the same household.

(b)   Other relationships that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

(c)   An affiliation between a Council official an organisation, sporting body, club, corporation or association that is particularly strong.

 

If a Council official declares a non-pecuniary significant interest it must be managed in one of two ways:

1.     Remove the source of the conflict, by relinquishing or divesting the interest that creates the conflict, or reallocating the conflicting duties to another Council official.

2.     Have no involvement in the matter, by taking no part in the consideration or voting on the matter and leave and be out of sight of the meeting, as if the provisions in section 451(2) apply.

 

Non Pecuniary – Less than Significant Interest

 

If a Council official has declared a non-pecuniary less than significant interest and it does not require further action, they must provide an explanation of why they consider that the conflict does not require further action in the circumstances.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

 

 

By

[insert full name of councillor]

 

 

In the matter of

[insert name of environmental planning instrument]

 

 

Which is to be considered at a meeting of the

[insert name of meeting]

 

 

Held on

[insert date of meeting]

 

 

PECUNIARY INTEREST

 

 

Address of land in which councillor or an  associated person, company or body has a proprietary interest (the identified land)i

 

 

Relationship of identified land to councillor

[Tick or cross one box.]

 

Councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease trust, option or contract, or otherwise).

 

Associated person of councillor has interest in the land.

 

Associated company or body of councillor has interest in the land.

 

MATTER GIVING RISE TO PECUNIARY INTEREST

 

 

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject land iii

[Tick or cross one box]

 

The identified land.

 

Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

 

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

 

Effect of proposed change of zone/planning control on councillor

[Tick or cross one box]

 

Appreciable financial gain.

 

Appreciable financial loss.

 

 

 

 

 

Councillor’s Signature:  ……………………………….   Date:  ………………..


 

 

Important Information

 

This information is being collected for the purpose of making a special disclosure of pecuniary interests under sections 451 (4) and (5) of the Local Government Act 1993.  You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular.  Complaints made about contraventions of these requirements may be referred by the Director-General to the Local Government Pecuniary Interest and Disciplinary Tribunal.

 

This form must be completed by you before the commencement of the council or council committee meeting in respect of which the special disclosure is being made.   The completed form must be tabled at the meeting.  Everyone is entitled to inspect it.  The special disclosure must be recorded in the minutes of the meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

i.   Section 443 (1) of the Local Government Act 1993 provides that you may have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relativeiv or because your business partner or employer has a pecuniary interest. You may also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

ii.  Section 442 of the Local Government Act 1993 provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter or if the interest is of a kind specified in section 448 of that Act (for example, an interest as an elector or as a ratepayer or person liable to pay a charge).

iii.   A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in section 443 (1) (b) or (c) of the Local Government Act 1993 has a proprietary interest—see section 448 (g) (ii) of the Local Government Act 1993.

iv.   Relative is defined by the Local Government Act 1993 as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.

 

 


AGENDA                                                     Description: Governance Strap.jpgAustralia Day Sub-Committee      17/01/2014

Item:          05

Subject:     BUSINESS ARISING FROM PREVIOUS MINUTES

 

 

Item:

10

Date:

15/11/13

Subject:

Australia Day Activities - Port Macquarie

Action Required:

Confirmation regarding Cadets to undertake flag raising

Current Status:

Update to be provided at January Meeting

 

Item:

10

Date:

15/11/13

Subject:

Australia Day Activities - Port Macquarie

Action Required:

Discussion required regarding Marquee and Staging

Current Status:

Discussion to take place after meeting regarding size of staging  and marquee to be erected over staging, assembly and disassembly

 

 

 


AGENDA                                                     Description: Governance Strap.jpgAustralia Day Sub-Committee      17/01/2014

 

 

Item:          06

 

Subject:     2014 Port Macquarie-Hastings Australia Day Awards

Presented by:  Community & Organisational Development, Lesley Atkinson

 

 

 

 

 

RECOMMENDATION

 

That the Sub-Committee note the information contained in the 2014 Port Macquarie-Hastings Australia Day Awards.

 

 

Discussion

 

Singers to perform as part of the Australia Day Awards Presentation Event are still yet to be secured. As more information becomes available the Sub-Committee will be advised.

 

Awards Presentation Ceremony

 

Further discussion needs to be held regarding the size of the staging and size of the marquee to be erected over the staging at the presentation event.

 

Letters were forwarded to all Australia Day Award nominees and nominators on 17 December 2013 inviting them and their family, friends along to the event.  RSVP’s from nominees are slowly being received and it is hoped that all nominees will be available to attend the presentation event.

 

Each nominee attending the event will be presented with a certificate acknowledging their nomination. The winner from each category will also be presented with a winners and Australia Day Medallion.

 

 

Attachments

 

Nil

 


AGENDA                                                     Description: Governance Strap.jpgAustralia Day Sub-Committee      17/01/2014

 

 

Item:          07

 

Subject:     2014 Australia Day Ambassador Program

Presented by:  Community & Organisational Development, Lesley Atkinson

 

 

 

 

 

RECOMMENDATION

 

That the information in the 2014 Australia Day Ambassador report be noted.

 

 

Discussion

 

Advice has been recently received from the Australia Day Council of NSW that the PMHC Australia Day Ambassador, Judy Stone AM, will be unable to participate in the 2014 Australia Day celebrations planned for the Port Macquarie-Hastings Region.

 

The Australia Day Council of NSW is currently liaising with other Australia Day Ambassador’s to try and source another Ambassador for our region.

 

As more information becomes available the Sub-Committee will be advised.

 

 

Attachments

 

Nil

 


AGENDA                                                     Description: Governance Strap.jpgAustralia Day Sub-Committee      17/01/2014

 

 

Item:          08

 

Subject:     2014 Australia Day Activities Budget

Presented by:  Community & Organisational Development, Lesley Atkinson

 

 

 

 

 

RECOMMENDATION

 

That the information in the 2014 Australia Day Activities Budget report be noted.

 

 

Discussion

 

All Budget estimates have now been approved for payment.

 

Payments will be made after Australia Day upon presentation to Council of all invoices/receipts.

 

 

Attachments

 

Nil

 


AGENDA                                                     Description: Governance Strap.jpgAustralia Day Sub-Committee      17/01/2014

 

 

Item:          09

 

Subject:     Australia Day Activities - Wauchope

Presented by:  Community & Organisational Development, Lesley Atkinson

 

 

 

 

 

RECOMMENDATION

 

That the information provided by Wauchope Rotary Club on their proposed Australia Day celebrations be noted.

 

 

Discussion

 

Wauchope Rotary Club has now submitted all information required by Council in relation to the staging of the 2014 Australia Day Celebrations planned for Bain Park, Wauchope.

 

Posters promoting the event in Wauchope have been prepared and collected for distribution through the Wauchope area.

 

Additional bins have been requested for delivery in the lead up to the event on Sunday 26th January 2014.

 

An update on any proposed changes or additional activities to be provided by the representatives of Wauchope Rotary Club at the meeting.

 

 

Attachments

 

Nil

 


AGENDA                                                     Description: Governance Strap.jpgAustralia Day Sub-Committee      17/01/2014

 

 

Item:          10

 

Subject:     Australia Day Activities - Port Macquarie

Presented by:  Community & Organisational Development, Lesley Atkinson

 

 

 

 

 

RECOMMENDATION

 

That the information in the Australia Day Activities - Port Macquarie report and the updates provided by Sailability NSW and Tacking Point Lions Club be noted.

 

 

Discussion

 

Tacking Point Lions Club has now submitted all information required by Council in relation to the staging of the 2014 Australia Day Celebrations planned for Town Green, Port Macquarie.

 

Confirmation yet to be obtained from all the Cadet Organisations regarding the flag raising as part of the official ceremony. As reported at the December 2013 meeting, only confirmation had been received from Air Cadets at that time.

 

As advised at the October meeting, two skydivers will jump over Town Green just prior to the start of the official program at 3.00pm. One skydiver will carry a large Australian Flag the other will carry a large Aboriginal Flag. The drop zone is yet to be confirmed, and will be either Westport Park or Pelican Island. This will need to be discussed further with Coastal Skydivers once the application from Sailability NSW has been approved. Should the drop zone be Pelican Island, a Marine Rescue vessel will be required to retrieve the skydivers and return them to Town Green. The Sub-Committee’s Community Representative is to notify Marine Rescue of the above and confirm as soon as practicable of their availability should it be required.

 

Initial discussions have been held with Community Representative Joseph Archibald regarding the possible inclusion of a cultural dance display/cultural workshop as part of the Port Macquarie Australia Day Celebrations. An invitation to attend the January 2014 Sub-Committee Meeting has been extended and accepted by Joseph to discuss.

 

Advice has been received that Sailability NSW has now received approval for the aquatic license from the RMS for their aquatic activities to be staged along the Hastings River on Australia Day. An update to be provided at the January 2014 meeting.

 

Posters promoting the event in Port Macquarie have been prepared and are still to be collected for distribution through the Port Macquarie area.

 

Additional bins have been requested for delivery in the lead up to the event on Sunday 26th January 2014.

 

An update on any proposed changes or additional activities to be provided by the representatives of Tacking Point Lions Club at the meeting.

 

 

Attachments

 

Nil

 


AGENDA                                                     Description: Governance Strap.jpgAustralia Day Sub-Committee      17/01/2014

 

 

Item:          11

 

Subject:     Australia Day Activities - Camden Haven

Presented by:  Community & Organisational Development, Lesley Atkinson

 

 

 

 

 

RECOMMENDATION

 

That the information in the Australia Day Activities - Camden Haven Report be noted and that the information provided by the representatives of the Laurieton Rotary Club be noted.

 

 

Discussion

 

Laurieton Rotary Club has now submitted all information required by Council in relation to the staging of the 2014 Australia Day Celebrations planned for the reserve area at the rear of the Laurieton United Services Club, Laurieton.

 

Posters promoting the event in Laurieton have been prepared and collected for distribution through the Camden Haven area.

 

Additional bins have been requested for delivery in the lead up to the event on Sunday 26th January 2014.

 

An update on any proposed changes or additional activities to be provided by the representatives of Laurieton Rotary Club at the meeting.

 

Council’s Youth Development Officer has advised that the Geocashing event will be set up by the Youth Advisory Council prior to Australia Day 2014 with details to be provided at the meeting set down for January 2014.

 

 

Attachments

 

Nil

 


AGENDA                                                     Description: Governance Strap.jpgAustralia Day Sub-Committee      17/01/2014

 

 

Item:          12

 

Subject:     Australia Day Sub-Committee Meeting Schedule

Presented by:  Community & Organisational Development, Lesley Atkinson

 

 

 

 

 

RECOMMENDATION

That:

1.       The Sub-Committee members note that the Australia Day Sub-Committee Debrief Meeting has been scheduled for 21 February 2014. Venue to be advised.

2.       The Sub-Committee members note the information and timeline outlined in the Australia Day Sub-Committee Meeting Schedule report.

 

Discussion

 

First meeting for discussion of 2015 Australia Day Celebrations

 

·    27 June 2014

·    25 July 2014

·    29 August 2014

·    26 September 2014

·    31 October 2014

·    21 November 2014

·    12 December 2014

 

All meetings will commence from 8.30am and will be held in the ground floor Function Room of Council Offices, corner Burrawan and Lord St. Port Macquarie.

 

 

Attachments

 

Nil