Ordinary Council

Late Reports

Business Paper

 

date of meeting:

 

Wednesday, 10 August 2016

location:

 

Council Chambers

17 Burrawan Street

Port Macquarie

time:

 

5:30pm


Community Vision                                  A sustainable high quality of life for all

 

 

 

 

Community Mission                               Building the future together

                                                                  People Place Health Education Technology

 

 

 

 

Council’s Corporate Values                  é   Sustainability

                                                                  é   Excellence in Service Delivery

                                                                  é   Consultation and Communication

                                                                  é   Openness and Accountability

                                                                  é   Community Advocacy

 

 

 

 

Council’s Guiding Principles                é  Ensuring good governance

                                                                  é  Looking after our people

                                                                  é  Helping our community prosper

                                                                  é  Looking after our environment

                                                                  é  Planning & providing our infrastructure

 


How Members of the Public Can  Have Their Say at Council Meetings

Council has a commitment to providing members of the public with an input into Council's decision making.  The Council's Code of Meeting Practice provides two (2) avenues for members of the public to address Council on issues of interest or concern at the Ordinary Council Meeting.   These are:

 

Addressing Council on an Agenda Item:

If the matter is listed in the Council Business Paper, you can request to address Council by:

·       Completing the Request to Speak on an Agenda Item at a Council Meeting”, which can be obtained from Council’s Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Council’s website.

·       On-line at

http://www.pmhc.nsw.gov.au/About-Us/How-Council-Works/Council-Committee-Meetings/Request-to-speak-on-an-Agenda-Item

 

Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting.

 

Council's Code of Meeting Practice sets out the following guidelines for addressing Council:

·      Addresses will be limited to 5 minutes.

·      If you wish any written information, drawings or photos to be distributed to the Council to support the address, two (2) copies should be provided to the Group Manager Governance & Executive Services prior to the commencement of the meeting.

·      Where speakers wish to make an audio visual presentation, a copy is to be provided to the Group Manager Governance & Executive Services by 4.30pm on the day prior to the Council Meeting.

·      Council will permit only two (2) speakers "Supporting" and two (2) speakers "Opposing" the Recommendation contained in the Business Paper.  If there are more than two speakers supporting and opposing, the Mayor will request the speakers to determine who will address Council.

 

Addressing Council in the Public Forum:

If the matter is not listed in the Council Business Paper, you can request to address Council by:

·       Completing the Request to Speak in the Public Forum at Ordinary Council Meeting”, which can be obtained from Council’s Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Council’s website.

·       On-line at

http://www.pmhc.nsw.gov.au/About-Us/How-Council-Works/Council-Committee-Meetings/Request-to-speak-in-a-Public-Forum

 

Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting.

 

A maximum of eight (8) speakers will be heard in the Public Forum.  Each speaker will be limited to 5 minutes.  Council may ask questions of speakers but speakers cannot ask questions of Council.

 

Council will not determine matters raised in the Public Forum session, however may resolve to call for a further report, when appropriate.

 

Speakers will be allowed to address Council in the Public Forum on the same issue no more than three (3) times in each calendar year.  (Representatives of incorporated community groups may be exempted from this restriction).

 


Ordinary Council Meeting

Wednesday, 10 August 2016

 

Late Reports

 

Items of Business

 

Item       Subject                                                                                                      Page

 

Ensuring Good Governance........................................................................................... 5

09.12..... Recommended Item from Audit Committee - Audit Committee Annual Report 2015-2016.......................................................................................................... 6

09.13..... Recommended Item from Audit Committee - Legislative Compliance 2015-2016           7       

 

 


Late Reports                                                                  Ordinary Council

                                                                                                                      10/08/2016

 

 

What are we trying to achieve?

A collaborative community that works together and recognises opportunities for community participation in decision making that is defined as ethically, socially and environmentally responsible.

 

What will the result be?

 

·                A community that has the opportunity to be involved in decision making.

·                Open, easy, meaningful, regular and diverse communication between the community and decision makers.

·                Partnerships and collaborative projects, that meet the community’s expectations needs and challenges.

·                Knowledgeable, skilled and connected community leaders.

·                Strong corporate management that is transparent.

 

How do we get there?

 

1.1    Engage the community in decision making by using varied communication channels that are relevant to residents.

1.2    Create professional development opportunities and networks to support future community leaders.

1.3    Create strong partnerships between all levels of government and their agencies so that they are effective advocates for the community.

1.4    Demonstrate conscientious and receptive civic leadership.

1.5    Implement innovative, fact based business practices.


Late Reports                                                                  Ordinary Council

                                                                                                                      10/08/2016

 

 

Item:          09.12

 

Subject:     Recommended Item from Audit Committee - Audit Committee Annual Report 2015-2016

Presented by:  Corporate and Organisational Services, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.4.3  Build trust and improve Council’s public reputation through transparency and accountability.

 

 

 

 

RECOMMENDATION

 

That Council adopt the Audit Committee Annual Report for the period 2015-2016.

 

 

Executive Summary

 

The Audit Committee met on 4 August 2016 and presented its Annual Report. The Committee reached consensus on Item 14 - Audit Committee Annual Report 2015-2016 and now submits the above recommendation for Council consideration.

The Audit Committee Annual Report 2015-2016 outlines the activities undertaken by the Committee during the 2015-2016 period.

 

The Committee’s role and responsibilities are:

·    Risk Management

·    Control Framework

·    External Accountability

·    Legislative Compliance

·    Internal Audit

·    External Audit

 

 

 

Attachments

 

1View. 2015-2016 Audit Committee Annual Report

 


Late Reports                                                                  Ordinary Council

                                                                                                                      10/08/2016

 

 

Item:          09.13

 

Subject:     Recommended Item from Audit Committee - Legislative Compliance 2015-2016

Presented by:  Corporate and Organisational Services, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.4.3  Build trust and improve Council’s public reputation through transparency and accountability.

 

 

 

 

RECOMMENDATION

 

That Council note the information contained in the report.

 

Executive Summary

 

The Audit Committee met on 4 August 2016. The Committee reached consensus on Item 11 - Legislative Compliance 2015-2016 and now submits the above recommendation for Council consideration.

 

The Audit Committee has previously supported mechanisms to monitor legislative compliance.

 

The Office of Local Government releases an annual Calendar of Compliance and Reporting Requirements for councils. This calendar includes all key deadlines for strategic management tasks for all general purpose councils in NSW. The attached report when originally developed was based on the Calendar of Compliance and Reporting Requirements but has subsequently been expanded to include additional tangible legislative requirements.

 

Attached to this report is the annual legislative compliance report for 2015-2016.

 

Attachments

 

1View. Legislative Compliance Report 2015-2016