Ordinary Council

Late Reports

Business Paper


date of meeting:


Wednesday 21 February 2018



Council Chambers

17 Burrawan Street

Port Macquarie





Community Vision                                  A sustainable high quality of life for all





Community Mission                               Building the future together

                                                                  People Place Health Education Technology





Council’s Corporate Values                  é   Sustainability

                                                                  é   Excellence in Service Delivery

                                                                  é   Consultation and Communication

                                                                  é   Openness and Accountability

                                                                  é   Community Advocacy





Community Themes                               é  Leadership and Governance

                                                                  é  Your Community Life

                                                                  é  Your Business and Industry

                                                                  é  Your Natural and Built Environment


How Members of the Public Can Have Their Say at Council Meetings

Council has a commitment to providing members of the public with an input into Council's decision making.  The Council's Code of Meeting Practice provides two (2) avenues for members of the public to address Council on issues of interest or concern at the Ordinary Council Meeting.   These are:

·           Addressing Council on an Agenda Item (if the matter is listed in the Council Business Paper)

·           Addressing Council in the Public Forum (if the matter is not listed in the Council Business Paper)


You can request to address Council by completing the:

·           Request to Speak on an Agenda Item’ form

·           Request to Speak in the Public Forum’ form


These can be obtained from Council’s Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Council’s website.


Requests can also be lodged on-line at:





Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting.


·           Council will permit no more than two (2) speakers ‘in support of’ and two (2) speakers ‘in opposition to’ the recommendation on any one (1) Agenda Item.

·           A maximum of five (5) speakers will be heard in the Public Forum.

·           There is no automatic right under legislation for the public to participate in a Meeting of Council or a Committee of Council.

·           For a member of the public to be considered to address Council they must agree to strictly adhere to all relevant adopted Council Codes, Policies and Procedures at all times.

·           Consideration of items for which requests to address the Council Meeting have been received will commence at 5:30pm.

·           When your name is called, please proceed to the Council Table and address Council.

·           Each speaker will be allocated a maximum of five (5) minutes to address Council. This time is strictly enforced.

·           Councillors may ask questions of a speaker following an address.  Each answer, by the speaker to a question, is limited to two (2) minutes.  A speaker cannot ask questions of Council.

·           An Agenda Item will be debated by Council following the address.

·           Council will not determine any matter raised in the Public Forum session, however Council may resolve to call for a future report.

·           If you have any documentation to support your presentation, provide two (2) copies to Council by 12 noon on the day of the Meeting.

·           If a speaker has an audio visual presentation, a copy of the presentation is to be provided to Council by 12 noon on the day of the Meeting.

·           The following will not be considered in the Public Forum (in accordance with the Code of Meeting Practice, clause 2.14.14):

-         Proposed or current development and rezoning applications and related matters.

-         A third (3rd) or subsequent application by a single member of the public to address Council on the same issue in the same calendar year. Council, at its discretion, may elect to exempt representatives or members of community groups from this restriction.

-         Any formal procurement process, contract negotiation or dispute resolution being undertaken.

-         Any matter the General Manager (or their delegate) considers inappropriate for discussion in the Public Forum.

·           Council accepts no responsibility for any defamatory statements made by speakers.

·           Members of the public may quietly enter and leave the Meeting at any time.


Ordinary Council Meeting

Wednesday, 21 February 2018


Late Reports


Items of Business


Item       Subject                                                                                                      Page


Your Community Life..................................................................................................... 5

10.05      John Oxley Memorial......................................................................................... 6     



Late Reports                                                                  Ordinary Council




What we are trying to achieve

A healthy, inclusive and vibrant community.


What the result will be


We will have:

              Community hubs that provide access to services and social connections

              A safe, caring and connected community

              A healthy and active community that is supported by recreational infrastructure

              A strong community that is able to identify and address social issues

              Community participation in events, programs, festivals and activities


How we will get there


2.1     Create a community that feels safe

2.2     Advocate for social inclusion and fairness

2.3     Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres

2.4     Empower the community through encouraging active involvement in projects, volunteering and events

2.5     Promote a creative and culturally rich community



Late Reports                                                                  Ordinary Council




Item:          10.05


Subject:     John Oxley Memorial

Presented by:  Strategy and Growth, Jeffery Sharp



Alignment with Delivery Program


2.4.1 Work with the community to identify and address community needs, to inform Council processes, services and projects.






That Council:

1.       Note the information and program of works, for the development of a new John Oxley memorial to commemorate 200 years since his exploration, contained within the Report

2.       Note that the John Oxley memorial that was removed in November 2017 will be reinstated to its original position with improved pedestrian access.

3.       Following the engagement, request the General Manager table a report as soon as practicable on the concept design and proposed location for the new John Oxley Memorial.


Executive Summary


2018 marks 200 years since John Oxley and his team of 15 explorers traversed the mountains from the west and surveyed our region for early European settlement. 1818 was an important year in our local and Australian history, as Oxley’s expedition had far reaching consequences not only on white settlement but on the lives of our first inhabitants.


In 2017 discussions commenced with a small number of community groups around reinvigorating the existing John Oxley Memorial and how to best commemorate the historic 200 year milestone.


It is proposed that the 1929 John Oxley Memorial, which was unveiled by the then Mayor, Alban Elliot be reinstated into its original Town Beach location with some additional works to provide better amenity and access.


Further to this, a new memorial is proposed to be developed to commemorate this historic time in our community as a recognition of Oxley’s travels, and how Port Macquarie and the region where put on the map.




At the December 2017 Council meeting in Council resolved the following:


That Council:

1.       Provide in principle support to projects that mark the 2018 John Oxley Bicentenary.

2.       Set up a Bicentenary Working Group of the Cultural Steering Group (BWG) to assist with the strategy, the organisation and the implementation of the Bicentenary program.

3.       Enable the ad hoc participation of suitably qualified persons (relevant experience and expertise) onto the BWG.

4.       Request the BWG provides regular reporting to Council through updates via the Cultural Steering Group.

5.       Workshop alternative wording for the draft Bicentenary logo with the BWG.

6.       Establish a new line item in both the 2017/18 and 2018/19 Operational Plans – Bicentenary Activities.

7.       Re-allocate GL 41433 ‘WW1 and ANZAC Commemoration’ with a current budget of $43,856 to ‘Bicentenary Activities’.

8.       Transfer $80,000 from the Cultural reserve to Bicentenary Activities.

9.       Approve a dedicated Bicentenary Grants stream from the current Community Grant budget.

10.     Note that the John Oxley Memorial previously located at Town Beach is currently being rejuvenated for the John Oxley Bicentenary, and once complete, will be relocated in early 2018 to a new site in the vicinity that has significantly better pedestrian access.



FOR: Alley, Cusato, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner



In response to resolution 10 above, Council staff propose to reinstate the 1929 John Oxley memorial following its rejuvenation in its original position in May 2018 to mark the commencement of our Bicentenary Program.


The 1929 John Oxley Memorial has historically been located on the headland near Town Beach, marking the landing site of John Oxley in 1818. Over the years due to its location, the 1929 John Oxley Memorial has become disconnected from the main pedestrian and community connections, and was not highly engaged with by the community. The 1929 John Oxley Memorial was in a poor state of repair and is in fact a commemoration of a number of historical events including the compass related to the Navy and John Oxley, with the memorial unveiled by the then Mayor Alban Elliot. 


It should be noted that the 1929 memorial is not heritage listed. Council’s Heritage Officer has confirmed that an application to list the item has never been received by Council.


Through the planning for the Bicentenary program, opportunities around the 1929 John Oxley Memorial have been considered and discussed at the Cultural Steering Group (CSG). The CSG recognised the importance in commemorating the Bicentenary of John Oxley’s arrival and that we also remember our first local people, the Birpai, and ensure that our commemorations are respectful of the impact that white settlement had and still has on our First Nations Peoples.


In light of the upcoming 2018 Bicentenary, there was also feedback from a number of community groups including the Maritime Museum, Charles Sturt University and general community groups working on bicentennial projects that there was an opportunity to potentially redevelop or create a new John Oxley Memorial in a more community inclusive manner and to have this memorial solely dedicated to John Oxley to mark the historic occasion.


Accordingly it is proposed to develop a program to deliver a new additional 2018 John Oxley Memorial that would be launched as part of the 2018 Bicentenary in October 2018.


Council staff now propose to commence work on the development of a new 2018 John Oxley Memorial and this program of works will include:


·    Development of a draft concept plan for the memorial including the most appropriate and inclusive site March/April 2018;

·    Engagement with the Cultural Steering group regarding the memorial;

·    Community engagement on the draft concept for the memorial;

·    Review of community feedback;

·    Finalise concept and detailed design for the 2018 John Oxley Memorial May 2018;

·    Present to Council for consideration June 2018;

·    Place on public exhibition;

·    Resend to Council for further consideration August 2018;

·    Commence construction/implementation of the 2018 John Oxley Memorial;

·    Launch/unveil the memorial during the key weekend of the 2018 Bicentenary, 8 October 2018 in commemoration of the John Oxley and his team’s expedition.




Council has the option of not developing a new 2018 John Oxley Memorial to mark 200 years since the expedition.


Council has the option of relocating the 1929 John Oxley memorial to a new location.


Community Engagement & Internal Consultation


·    Mid North Coast Maritime Museum

·    Charles Sturt University

·    Bicentenary Community groups

·    Director Strategy & Growth

·    General Manager

·    Group Manager Community Place

·    Group Manager Recreation and Buildings


Planning & Policy Implications


There are no planning and policy implications in relation to this report.


Financial & Economic Implications


An allowance for the new 2018 John Oxley Memorial has been identified through the Bicentennial Project process and funds have been allocated in this financial year.


Works associated with the rejuvenation and access for the 1929 memorial will be funded from the working capital reserve.




1View. Images - John Oxley Memorial

2View. Historic News articles 1929