Late Reports Agenda of Ordinary Council

Community Vision A sustainable high quality of life for all

Community Mission Building the future together

People Place Health Education Technology

Council’s Corporate Values é Sustainability

é Excellence in Service Delivery

é Consultation and Communication

é Openness and Accountability

é Community Advocacy

Community Themes é Leadership and Governance

é Your Community Life

é Your Business and Industry

é Your Natural and Built Environment

How Members of the Public Can Have Their Say at Council Meetings

Council has a commitment to providing members of the public with an input into Council's decision making. The Council's Code of Meeting Practice provides two (2) avenues for members of the public to address Council on issues of interest or concern at the Ordinary Council Meeting. These are:

· Addressing Council on an Agenda Item (if the matter is listed in the Council Business Paper)

· Addressing Council in the Public Forum (if the matter is not listed in the Council Business Paper)

You can request to address Council by completing the:

· ‘Request to Speak on an Agenda Item’ form

· ‘Request to Speak in the Public Forum’ form

These can be obtained from Council’s Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Council’s website.

Requests can also be lodged on-line at:

http://www.pmhc.nsw.gov.au/About-Us/How-Council-Works/Council-Committee-Meetings/Request-to-speak-on-an-Agenda-Item

http://www.pmhc.nsw.gov.au/About-Us/How-Council-Works/Council-and-Committee-Meetings/Request-to-speak-in-a-Public-Forum

Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting.

· Council will permit no more than two (2) speakers ‘in support of’ and two (2) speakers ‘in opposition to’ the recommendation on any one (1) Agenda Item.

· A maximum of five (5) speakers will be heard in the Public Forum.

· There is no automatic right under legislation for the public to participate in a Meeting of Council or a Committee of Council.

· For a member of the public to be considered to address Council they must agree to strictly adhere to all relevant adopted Council Codes, Policies and Procedures at all times.

· Consideration of items for which requests to address the Council Meeting have been received will commence at 5:30pm.

· When your name is called, please proceed to the Council Table and address Council.

· Each speaker will be allocated a maximum of five (5) minutes to address Council. This time is strictly enforced.

· Councillors may ask questions of a speaker following an address. Each answer, by the speaker to a question, is limited to two (2) minutes. A speaker cannot ask questions of Council.

· An Agenda Item will be debated by Council following the address.

· Council will not determine any matter raised in the Public Forum session, however Council may resolve to call for a future report.

· If you have any documentation to support your presentation, provide two (2) copies to Council by 12 noon on the day of the Meeting.

· If a speaker has an audio visual presentation, a copy of the presentation is to be provided to Council by 12 noon on the day of the Meeting.

· The following will not be considered in the Public Forum (in accordance with the Code of Meeting Practice, clause 2.14.14):

- Proposed or current development and rezoning applications and related matters.

- A third (3^rd) or subsequent application by a single member of the public to address Council on the same issue in the same calendar year. Council, at its discretion, may elect to exempt representatives or members of community groups from this restriction.

- Any formal procurement process, contract negotiation or dispute resolution being undertaken.

- Any matter the General Manager (or their delegate) considers inappropriate for discussion in the Public Forum.

· Council accepts no responsibility for any defamatory statements made by speakers.

· Members of the public may quietly enter and leave the Meeting at any time.

Late Reports Ordinary Council

21/03/2018

What we are trying to achieve

A community that works together in decision making that is defined as ethically, socially and environmentally responsible.

What the result will be

We will have:

• A community that has the opportunity to be involved in decision making

• Open, easy, meaningful, regular and diverse communication between the community and decision makers

• Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges

• Knowledgeable, skilled and connected community leaders

• Strong corporate management that is transparent

How we will get there

1.1 Inform and engage with the community about what Council does using varied communication channels

1.2 Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community

1.3 Demonstrate leadership

1.4 Use innovative, efficient and sustainable practices

1.5 Ensure strong corporate and financial management that is transparent and accountable

Late Reports Ordinary Council 21/03/2018

Item: 09.11

Subject: Request for Leave of Absence - Councillor Griffiths

Presented by: Corporate Performance, Rebecca Olsen

Alignment with Delivery Program

1.4.4 Promote the visibility and profile of Councillors through improved access by the community.

RECOMMENDATION

That Council grant leave of absence for Councillor Griffiths for the period 14 to 25 April 2018, which includes the Ordinary Meeting of Council scheduled for 18 April 2018.

Executive Summary

Council has received a request for leave of absence from Councillor Griffiths for the period 14 to 25 April 2018. During this period one (1) Ordinary Meeting of Council is scheduled.

Discussion

Council has received a request for leave of absence from Councillor Griffiths. The Councillor’s request conforms with clause 235A of Local Government (General) Regulation 2005.

Councillor Griffiths has requested leave of absence for the period 14 to 25 April 2018. The reason for the Councillor’s request is that she will be outside of the local government area for family reasons and unable to attend to official Council duties during this time.

During the requested leave of absence period one (1) Ordinary Meeting of Council is scheduled:

· 18 April 2018.

Options

Council can:

1. Adopt the recommendation.

2. Refuse leave of absence.

Community Engagement & Internal Consultation

Internal Consultation

· General Manager.

· Group Manager Governance & Procurement.

Planning & Policy Implications

The Councillor’s request conforms with clause 235A of Local Government (General) Regulation 2005.

Financial & Economic Implications

Nil.

Attachments

Nil