Agenda of Ordinary Council

MINUTES

Ordinary Council Meeting

17/04/2019

PRESENT

Members:

Councillor Peta Pinson (Mayor)

Councillor Lisa Intemann (Deputy Mayor)

Councillor Rob Turner

Councillor Michael Cusato (arrived at 5.37pm)

Councillor Peter Alley

Councillor Justin Levido

Councillor Geoff Hawkins

Other Attendees:

General Manager (Craig Swift-McNair)

Acting Director Corporate Performance (Ashley Grummitt)

Director Development and Environment (Melissa Watkins)

Acting Director Infrastructure (Jeffery Sharp)

Acting Director Strategy and Growth (Holly McBride)

Group Manager Governance and Procurement (Blair Hancock)

Governance Support Officer (Bronwyn Lyon)

Communications Manager (Andy Roberts)

The meeting opened at 5:30pm.

01 ACKNOWLEDGEMENT OF COUNTRY

The Mayor opened the Meeting with an Acknowledgement of Country and welcomed all in attendance in the Chamber.

02 LOCAL GOVERNMENT PRAYER

Pastor Greg Campion from the Grace Church delivered the Local Government Prayer.

03 APOLOGIES

RESOLVED: Levido/Hawkins

1. That the apology received from Councillor Griffiths be accepted, Councillor Griffiths being on leave.

2. That the apology received from Councillor Dixon be accepted, Councillor Dixon being out of the area.

carried: 6/0

For: Alley, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

04 CONFIRMATION OF MINUTES

RESOLVED: Levido/Alley

That the Minutes of the Ordinary Council Meeting held on 20 March 2019 be confirmed.

carried: 6/0

For: Alley, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

05 DISCLOSURES OF INTEREST

Councillor Levido declared a Non-Pecuniary, Significant Interest in Item 12.08 - Update on Site Specific Planning Proposal Requests, the reason being that Councillor Levido is the principle of Levido Law and Property. The Firm acts for the owners of some of the properties the subject of the report before Council.

Councillor Levido declared a Non-Pecuniary, Significant Interest in Item 14.02 - Port Macquarie Airport Hangar Lease Rental Valuations, the reason being that Councillor Levido is the principle of Levido Law and Property. The Firm acts for a Lessee of a Port Macquarie Airport hangar.

Councillor Levido declared a Non-Pecuniary, Significant Interest in Item 14.05 - T-19-02 Lease of the Cafe and Retail Lease Areas and other commercial opportunities at the Port Macquarie Airport, the reason being that Councillor Levido is the principle of Levido Law and Property. The Firm acts for one of the proposal submitters as to the proposal the subject of the report before Council.

Councillor Alley declared a Non-Pecuniary, Significant Interest in Item 12.08 - Update on Site Specific Planning Proposal Requests, the reason being that the subject matter of this item includes property immediately adjacent to property that is owned by the Property Approvals Board, Anglicans Diocese of Newcastle which holds that property for the benefit of the Anglican Parish of the Camden haven, of which I serve as the Treasurer on the Parish Council. These changes may result in a financial loss or gain to nearby property owners and hence to the Property Approvals Board.

Mayor Pinson declared a Pecuniary Interest in Item 09.05 - Monthly Budget Review - March 2019, the reason being that the Lighthouse Road East Project is noted in the monthly budget review for March in which Mayor Pinson’s company, Stabilcorp, has been approached for quotations in an upcoming tender.

Mayor Pinson declared a Pecuniary Interest in Item 12.12 - DA2016 - 1000.1 Waste Management Facility and Caretaker's Residence at Lot 315 DP 1075670, No. 6 Enterprise Place, Wauchope, the reason being that Mayor Pinson owns a property adjacent to Enterprise Place, Wauchope and her business may be affected by the development.

Following Councillor Cusato’s arrival at the meeting he declared the following:

Councillor Cusato declared a Pecuniary Interest in Item 14.02 - Port Macquarie Airport Hangar Lease Rental Valuations, the reason being that Councillor Cusato owns a hangar at the Port Macquarie Airport.

Councillor Cusato declared a Non-Pecuniary, Less Than Significant Interest in Item 14.05 - T-19-02 Lease of the Cafe and Retail Lease Areas and other commercial opportunities at the Port Macquarie Airport, the reason being that Councillor Cusato owns a hangar at the Port Macquarie Airport.

06.01 Mayoral Discretionary Fund Allocations

RESOLVED: Pinson

That the Mayoral Discretionary Fund allocations for the period 7 March to 3 April 2019 inclusive be noted.

carried: 6/0

For: Alley, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

Councillor Cusato arrived at the meeting, the time being 5:37pm.

06.02 NSW State Government Election - Congratulations to Local Members

RESOLVED: Pinson

That Council:

1. Congratulate The Hon Leslie Williams MP and The Hon Melinda Pavey MP on their re-election as the Member for Port Macquarie and the Member for Oxley, respectively.

2. Congratulate The Hon Melinda Pavey MP on being appointed the Minister for Water, Property & Housing.

3. Congratulate The Hon Leslie Williams MP on being appointed the Deputy Speaker of the Legislative Assembly.

4. Thank and congratulate for their participation in our democracy all candidates within our local government area who stood for election in the NSW elections.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

07 CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING

RSOLVED: Turner/Hawkins

That Council determine that the attachments to Item Number 11.01 be considered as confidential, in accordance with section 11(3) of the Local Government Act.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

08 PUBLIC FORUM

The Mayor advised of applications to address Council in the Public Forum from:

1. Mr Robbie Lloyd and Ms Sue English representing the Mid North Coast Community College Ltd regarding stewardship of the Albert Circuit “Island” Parkland.

2. Mr Denis Lane regarding the Orbital Road.

RESOLVED: Alley/Turner

That the above requests to speak in the Public Forum be acceded to

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

08.01 Stewardship of the Albert Circuit "Island" Parkland

Mr Lloyd advised that Ms Sue English was unable to attend the meeting.

Mr Robbie Lloyd representing the Mid North Coast Community College Ltd addressed Council regarding stewardship of the Albert Circuit “Island” Parkland and answered questions from Councillors.

08.02 Orbital Road

Mr Denis Lane addressed Council regarding the Orbital Road.

Request to Speak on an Agenda Item

The Mayor advised of requests to speak on an agenda item, as follows:

Item 12.06 - Mr Tony Thorne in support of the recommendation.

Item 12.09 - Mr Tony Thorne in support of the recommendation.

Item 12.11 - Mr Bill Amy in support of the recommendation.

Item 12.12 - Ms Jillian Busch in opposition of the recommendation.

Item 12.12 - Mr Geoffrey Peckham in support of the recommendation.

Item 12.12 - Mr Troy Thompson in opposition of the recommendation.

Item 12.12 - Mr David Pensini in support of the recommendation

RESOLVED: Levido/Hawkins

That the requests to speak on an agenda item be acceded to.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

Suspension of Standing Orders

resolved: Alley/Cusato

That Standing Orders be suspended to allow items 12.06, 12.09, 12.11, 12.12, 12.13 to be brought forward and considered next.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

12.06 Urban Growth Management Strategy Update

Mr Tony Thorne, King and Campbell Pty Ltd, representing Gwynvill Pty Ltd, addressed Council in support of the recommendation.

RESOLVED: Alley/Hawkins

That Council:

1. Proceed with the UGMS Actions, as described in this report;

2. Advise affected landowners regarding the deferral of UGMS actions related to their land;

3. Advise the NSW Department of Planning & Environment of the proposed changes to the indicative timing in the UGMS Actions table; and

4. Include a report card on the progress of all UGMS actions on Council’s website and notes regarding the changes in the indicative timing column in the UGMS on Council’s website.

5. Give consideration to the required $150,000 funding for the preparation of support studies for Fernbank Creek/Sancrox during finalisation of the 2019/2020 Budget.

6. Give consideration to the required $60,000 funding for the preparation of a heritage inventory as part of the 2019/2020 budget.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

12.09 Planning Proposal: Land at the Intersection of Houston Mitchell Drive and Ocean Drive, Bonny Hills

Mr Tony Thorne, King and Campbell Pty Ltd, representing Angelo Mifsud, addressed Council in support of the recommendation and answered questions from Councillors.

RESOLVED: Hawkins/Alley

That Council:

1. Prepare a Planning Proposal pursuant to section 3.33 of the Environmental Planning and Assessment Act 1979 to amend the Port Macquarie-Hastings Local Environmental Plan 2011 in relation to Lot 10 DP 615775 and Lot 1 DP 1117908, corner Houston Mitchell Drive and Ocean Drive, Bonny Hills to rezone the land for light industrial and environmental protection purposes and associated changes to the Height of Buildings Map and Minimum Lot Size Map as outlined in this report.

2. Forward the draft Planning Proposal to the Department of Planning and Environment for a Gateway Determination, and request that the Gateway Determination authorise Council to be the local plan-making authority.

3. Upon receipt of the Gateway Determination, complete the relevant procedures under section 3.34 and clause 4 of Schedule 1 of the Act, including public exhibition of the Planning Proposal.

4. Delegate authority to the General Manager to make any minor amendments to the Planning Proposal as a result of the Gateway Determination.

5. Endorse and publicly exhibit the attached draft Development Control Plans, incorporating site specific and Asset Protection Zone matters, concurrently with the Voluntary Planning Agreement and Planning Proposal in accordance with clauses 18 and 19 of the Environmental Planning and Assessment Regulations 2000.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

12.11 DA2018 - 562.1 Demolition of Existing Buildings, Consolidation and Boundary Adjustment, and Construction of Seniors Housing at Lots 10 - 13 DP 861177, Lot 1 DP 782560, Lot 1 DP 393967, Lot 1 DP 390610, Lot 1 DP 1053812, Lot 1 DP 121189, Lot 1 DP 795534, Lot 1 DP 151300, Lot 3 and 4 DP 347796, No. 15 - 21 Cameron Street and 3 Young Street, Wauchope

Mr Bill Amy, Bill Amy Project Management, representing the applicant, address Council in support of the recommendation and answered questions from Councillors.

RESOLVED: Intemann/Turner

That DA2018 – 562.1 for Demolition of Existing Buildings, Consolidation and Boundary Adjustment, and Construction of Seniors Housing at Lots 10 - 13 DP 861177, Lot 1 DP 782560, Lot 1 DP 393967, Lot 1 DP 390610, Lot 1 DP 1053812, Lot 1 DP 121189, Lot 1 DP 795534, Lot 1 DP 151300, Lot 3 and 4 DP 347796, No. 15 – 21 Cameron Street and No. 3 Young Street, Wauchope be determined by granting consent subject to the recommended conditions.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

12.12 DA2016 - 1000.1 Waste Management Facility and Caretaker's Residence at Lot 315 DP 1075670, No. 6 Enterprise Place, Wauchope

Councillor Pinson declared a Pecuniary Interest in this matter and left the room and was out of sight during the Council's consideration, the time being 6:21pm.

The Mayor vacated the Chair and the Deputy Mayor assumed the Chair.

Ms Jillian Busch, Aqualift Project Delivery, addressed Council in opposition of the recommendation.

Mr Geoffrey Peckham, applicant, addressed Council in support of the recommendation and answered questions from Councillors.

Mr Troy Thompson, addressed Council in opposition of the recommendation and answered questions from Councillors.

Mr David Pensini, representing the applicant, addressed Council in support of the recommendation.

RESOLVED: Cusato/Turner

That DA2016 – 1000.1 for a Waste Management Facility and Caretaker’s Residence at Lot 315, DP 1075670, No. 6 Enterprise Place, Wauchope, be determined by granting consent subject to the recommended conditions.

carried: 6/0

For: Alley, Cusato, Hawkins, Intemann, Levido and Turner

Against: Nil

Mayor Pinson returned to the meeting, the time being 6:53pm.

The Deputy Mayor vacated the Chair and the Mayor resumed the Chair.

12.13 Draft Kooloonbung Creek Flying-fox Camp Management Plan

RESOLVED: Intemann/Cusato

That Council:

1. Endorse the draft Kooloonbung Creek Flying-Fox Camp Management Plan for the purpose of public exhibition for not less than 28 days from 23 April 2019 to 21 May 2019.

2. Receive a further report for consideration following public exhibition of the draft plan.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

09.01 General Managers Remuneration

RESOLVED: Pinson/Intemann

That Council approve a 6% increase to the Total Remuneration Package (TRP) of the General Manager taking the TRP to $350,487 effective from 1 May 2019.

carried: 6/1

For: Alley, Hawkins, Intemann, Levido, Pinson and Turner

Against: Cusato

09.02 Status of Reports From Council Resolutions

RESOLVED: Levido/Intemann

That Council note the information contained in the Status of Reports from Council Resolutions report.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

09.03 Request for Leave of Absence - Councillor Sharon Griffiths

RESOLVED: Hawkins/Alley

That Council grant leave of absence for Councillor Griffiths for the period 14 to 20 April 2019, which includes the Ordinary Meeting of Council scheduled 17 April 2019.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

09.04 Code of Meeting Practice

RESOLVED: Intemann/Alley

That Council:

1. Pursuant to section 361(3) of the Local Government Act 1993, place on public exhibition the draft Code of Meeting Practice, from 24 April 2019 for a minimum of 28 days.

2. Pursuant to section 361(4) of the Local Government Act 1993, accept submissions on the Code of Meeting Practice, from 24 April 2019 for a minimum 42-day period.

3. Note that a further report will be tabled at the June 2019 meeting of Council, detailing the submissions received from the public and further consideration of Council during the exhibition period.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

09.05 Monthly Budget Review - March 2019

Councillor Pinson declared a Pecuniary Interest in this matter and left the room and was out of sight during the Council's consideration, the time being 7:05pm.

The Mayor vacated the Chair and the Deputy Mayor assumed the Chair.

RESOLVED: Hawkins/Alley

That Council:

1. Adopt the adjustments in the “Budget Variations – March 2019” section of the Monthly Budget Review – March 2019.

2. Amend the 2018-2019 Operational Plan to include all budget adjustments approved in this report.

carried: 6/0

For: Alley, Cusato, Hawkins, Intemann, Levido and Turner

Against: Nil

Mayor Pinson returned to the meeting, the time being 7:10pm.

The Deputy Mayor vacated the Chair and the Mayor resumed the Chair.

09.06 Investments - March 2019

RESOLVED: Cusato/Hawkins

That Council note the Investment Report for the month of March 2019.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

10.01 Recommended Items from the Mayor's Sporting Fund Sub-Committee - March 2019

RESOLVED: Pinson/Intemann

That Council, pursuant to the provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Mayor’s Sporting Fund as follows:

1. Claire McIntosh receive $500.00 to assist with the expenses she will incur traveling to and competing at the 2019 Hancock Prospecting Australian Age Swimming Championships to be held in Adelaide, South Australia from 15 – 22 April 2019 inclusive.

2. Sarah McIntosh receive $500.00 to assist with the expenses she will incur traveling to and competing at the 2019 Hancock Prospecting Australian Age Swimming Championships to be held in Adelaide, South Australia from 15 – 22 April 2019 inclusive.

3. Ryan Payne receive $350.00 to assist with the expenses he will incur competing as a member of the Under 18’s NSW Men’s Blues Team to compete at the Australian Hockey Championships to be held in Hobart, Tasmania from 9 – 17 April 2019 inclusive.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

10.02 T-19-13 Tastings on Hastings - Event Coordinator

MOTION

MOVED: Intemann/Levido

That Council:

1. Note that no responses were received to the Request for Proposal for an Event Coordinator for the 2019 Tastings on Hastings event.

2. Not deliver the 2019 Tastings on Hastings event.

3. Note the current 2018-2019 Operational Plan Item 3.1.3.2 - 'Finalise and Implement a new Port Macquarie-Hastings Events Plan'.

4. Request the General Manager hold a Councillor briefing on the Port Macquarie-Hastings Events Plan by the end of June 2019, with a view to tabling a report at a meeting of Council on or before September 2019 on the Port Macquarie Events Plan and how the Tastings on Hastings budget may be best allocated into the future.

FORESHADOWED MOTION

MOVED: Hawkins

That Council:

1. Note that no responses were received to the Request for Proposal for an Event Coordinator for the 2019 Tastings on Hastings event;

2. Deliver the 2019 event using an internal staff resource.

3. Request the General Manager present a report to Council on the future of Tastings on Hastings to the Ordinary Council Meeting in December 2019.

THE MOTION WAS PUT

RESOLVED: Intemann/Levido

That Council:

1. Note that no responses were received to the Request for Proposal for an Event Coordinator for the 2019 Tastings on Hastings event.

2. Not deliver the 2019 Tastings on Hastings event.

3. Note the current 2018-2019 Operational Plan Item 3.1.3.2 - 'Finalise and Implement a new Port Macquarie-Hastings Events Plan'.

carried: 4/3

For: Cusato, Intemann, Levido and Pinson

Against: Alley, Hawkins and Turner

11.01 Event Sponsorship Program Round 2, 2019

RESOLVED: Intemann/Alley

That Council pursuant to provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Event Sponsorship Program Round 2 2019 in the total amount of $20,000 to:

Event Name & Ranking	Sponsorship $ Recommended
1. Elephant Trail Race	$5,000
2. ‘A Gala Night at the Ballet’	$5,000
3. PMBA Bodyboard Teams Event	$5,000
4. Aussie Endurance MTB Championships (Solo 24 hr)	$5,000
Total allocated this round	$20,000

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

12.01 Land Acquisition - 201 Beechwood Road, Yippin Creek

RESOLVED: Levido/Alley

That Council:

1. Pay compensation in the amount of $5,006.00 (GST Exclusive) as compensation to the owners of Lot 28 DP245751, CA & ML Cooper, for the acquisition of that part of Lot 28 DP245751 more particularly described as Lot 1 in plan of acquisition DP1248433.

2. Pursuant to Section 59 of the Land Acquisition (Just Terms Compensation) Act 1991, pay the landowners’ reasonably incurred legal and financial costs associated with the acquisition, including discharge of mortgage over the land to be acquired.

3. Pursuant to Section 10 of the Roads Act 1993, on the acquisition of Lot 1 DP1248433 dedicate the land as a public road.

4. Pursuant to Section 377 of the Local Government Act 1993, delegate authority to the General Manager to execute, electronically or otherwise, all documents including but not limited to any authorisation form as required, associated with the acquisition in accordance with the Electronic Transactions Act 2000.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

12.02 Classification of Land Containing Sewer Infrastructure

RESOLVED: Levido/Cusato

That Council:

1. Classify Lot 31 Deposited Plan 1228142 as “operational land”;

2. Classify Lot 3 Deposited Plan 1241253 (land situated at Pacific Highway, Sancrox) as “operational land”;

3. Classify Lot 1 Deposited Plan 1240385 (land situated at Main Street, Comboyne) as “operational land”;

4. Classify Lot 2 Deposited Plan 1244793 (land situated off Henry Street, Long Flat) as “operational land”;

5. Classify Lot 2 Deposited Plan 1244795 (land situated off Henry Street, Long Flat) as “operational land”.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

12.03 Augmentation of the Beechwood Water Supply - Acquisition of Easement

RESOLVED: Levido/Cusato

That Council:

1. Pay compensation in the amount of $24,750.00 (GST Exclusive) to the owners of Lot 2 Deposited Plan 629354, R C & K L Beers, for the acquisition of an easement for water supply 5 metres wide depicted as (A) in plan of acquisition Deposited Plan 1242345 as it affects Lot 2 Deposited Plan 629354;

2. Delegate authority to the General Manager to execute, electronically or otherwise, all documents including but not limited to any authorisation form as required associated with the acquisition in accordance with the Electronic Transactions Act 2000.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

12.04 Land Acquisition - Long Flat Sewerage Scheme

RESOLVED: Levido/Cusato

That Council

1. Pay compensation in the amount of $21,250.00 (GST Exclusive) to the owner of Lot 4 Deposited Plan 713682, S Parker, for the acquisition of that part of Lot 4 Deposited Plan 713682 more particularly described as Lot 4 in plan of acquisition Deposited Plan 1246722;

2. Pursuant to Section 59 of the Land Acquisition (Just Terms Compensation) Act 1991, pay the landowner’s property conveyancing costs;

3. Delegate authority to the General Manager to sign, electronically or otherwise, all documents including but not limited to any authorisation form as required, associated with the acquisition in accordance with the Electronic Transactions Act 2000;

4. Pursuant to Section 34 of the Local Government Act 1993 commence the process to classify Lot 4 Deposited Plan 1246722 as “operational land” by placing on public exhibition the proposed resolution “It is intended to classify Lot 4 Deposited Plan 1246722 (land situated at 31A Henry Street, Long Flat) as operational land” from 24 April 2019 for a minimum period of 28 days;

5. Note that a further report will be tabled at the June 2019 Ordinary Council meeting detailing any submissions received during the exhibition period.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

12.05 Long Term Energy Strategy - 6 Month update

RESOLVED: Alley/Intemann

That Council:

1. Note the update on the Long Term Energy Strategy implementation as provided in this report.

2. Take proactive steps to determine Council’s total electricity usage and cost and the allocation of electricity usage and cost across Council’s broad function areas being, sewer, water, street lighting, administration, libraries, glasshouse, waste, airport, sporting venues and general uses and the allocation between renewable and non-renewable sources and include an update in the October 2019 report.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

Item - 12.06 Urban Growth Management Strategy Update - has been moved to another part of the document.

12.07 The Ruins Way, Innes Peninsula Environmental Management Land Planning Agreement

RESOLVED: Intemann/Cusato

That Council enter into and execute The Ruins Way, Innes Peninsula Environmental Management Land Planning Agreement.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

12.08 Update on Site Specific Planning Proposal Requests

Councillor Levido declared a Non-Pecuniary, Significant Interest in this matter and left the room and was out of sight during the Council's consideration, the time being 7:56pm.

Councillor Alley declared a Non-Pecuniary, Significant Interest in this matter and left the room and was out of sight during the Council's consideration, the time being 07:56pm.

RESOLVED: Intemann/Cusato

That Council:

1. Note the current status of site specific Planning Proposal requests as described in this report.

2. In relation to the Planning Proposal Request (PP2016-11.1) for Lot 2 DP 771931, Mission Terrace Lakewood, provide the Proponent with a further 3 months (to 17 July 2019) to resolve the NSW Rural Fire Service concerns with the Planning Proposal, and if this is not able to be achieved that the matter be reported back to Council to determine the next steps.

3. Receive a further update report in six months regarding the progress of site specific Planning Proposal requests.

carried: 5/0

For: Cusato, Hawkins, Intemann, Pinson and Turner

Against: Nil

Councillor Alley returned to the meeting, the time being 07:58pm.

Councillor Levido returned to the meeting, the time being 07:58pm.

Item - 12.09 Planning Proposal: Land at the Intersection of Houston Mitchell Drive and Ocean Drive, Bonny Hills - has been moved to another part of the document.

12.10 Question from Previous Meeting - Coastal Koala Plan of Management - Aerial Photograph 2012

RESOLVED: Turner/Cusato

That Council note the information provided in respect of the revised total area of land covered by the draft Coastal Koala Plan of Management.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

Item - 12.11 DA2018 - 562.1 Demolition of Existing Buildings, Consolidation and Boundary Adjustment, and Construction of Seniors Housing at Lots 10 - 13 DP 861177, Lot 1 DP 782560, Lot 1 DP 393967, Lot 1 DP 390610, Lot 1 DP 1053812, Lot 1 DP 121189, Lot 1 DP 795 - has been moved to another part of the document.

Item - 12.12 DA2016 - 1000.1 Waste Management Facility and Caretaker's Residence at Lot 315 DP 1075670, No. 6 Enterprise Place, Wauchope - has been moved to another part of the document.

Item - 12.13 Draft Kooloonbung Creek Flying-fox Camp Management Plan - has been moved to another part of the document.

12.14 Save Our Recycling Campaign

RESOLVED: Alley/Intemann

That Council:

1. Sign up to Local Government NSW’s campaign, Save Our Recycling, to advocate that 100% of the Waste Levy collected by the NSW Government be reinvested in waste avoidance, recycling and resource recovery.

2. Request the General Manager make representations to both our Local State Members, in support of this campaign.

3. Request the General Manager write to the NSW Premier, the Minister for Local Government, the Minister for the Environment and the NSW Opposition Leader and Shadow Ministers seeking support for 100% reinvestment of the waste levy collected each year into waste avoidance, recycling and resource recovery.

4. Endorse the distribution and display of the Local Government NSW Save Our Recycling information on Council premises and web site.

5. Formally advise Local Government NSW that Council has endorsed the Save Our Recycling advocacy initiative.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

13 QUESTIONS FOR NEXT MEETING

13.01 New Pedestrian Crossing in Laurieton

Question from Mayor Pinson:

Could the General Manager please detail the process for how the decision was made to place the new Laurieton Pedestrian Crossing in its proposed location?

Comments by Councillor (if provided):

Nil.

CONFIDENTIAL COMMITTEE OF THE WHOLE

RESOLVED: Levido/Alley

1. That pursuant to section 10A subsections 2 & 3 and 10B of the Local Government Act 1993 (as amended), the press and public be excluded from the proceedings of the Council in Confidential Committee of the Whole (Closed Session) on the basis that items to be considered are of a confidential nature.

2. That Council move into Confidential Committee of the Whole (Closed Session) to receive and consider the following items:

Item 14.01 John Henry Taylor and Mildred Joy Taylor v. Port Macquarie-Hastings Council

This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Item 14.02 Port Macquarie Airport Hangar Lease Rental Valuations

This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

Item 14.03 T-19-04 Construction of Pile Strengthening and Bridge Repairs - Dunbogan Bridge Rehabilitation

Item 14.04 T-18-60 Operation & Management of Four Council Owned Swimming Pools

Item 14.05 T-19-02 Lease of the Cafe and Retail Lease Areas and Other Commercial Opportunities at the Port Macquarie Airport

Item 14.06 Land Acquisition - 210 Hastings River Drive, Port Macquarie

Item 14.07 20 Boundary Street, Port Macquarie - Hibbard Sports Club

3. That the resolutions made by the Council in Confidential Committee of the Whole (Closed Session) be made public as soon as practicable after the conclusion of the Closed Session and such resolutions be recorded in the Minutes of the Council Meeting.

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

Adjourn meeting

The Ordinary Council Meeting adjourned at 8:01pm.

Resume meeting

The Ordinary Council Meeting resumed at 8:26pm.

ADOPTION OF RECOMMENDATIONS FROM THE CONFIDENTIAL COMMITTEE OF THE WHOLE

RESOLVED: Alley/Cusato

That the undermentioned recommendations from Confidential Committee of the Whole (Closed Session) be adopted:

Item 14.01 John Henry Taylor and Mildred Joy Taylor v. Port Macquarie-Hastings Council

RECOMMENDATION

That Council:

1. Note the legal advice provided in relation to the John Henry Taylor and Mildred Joy Taylor v. Port Macquarie-Hastings Council matter.

2. Request the General Manager to retain Marsdens to act on this matter on Council’s behalf.

3. Request the General Manager to engage a Costs Consultant.

4. Request the General Manager to report back to Council when the results of the cost assessment is known.

Item 14.02 Port Macquarie Airport Hangar Lease Rental Valuations

RECOMMENDATION

That Council:

1. Adopt the valuations for ground rentals and improved hangars at Port Macquarie Airport as assessed by independent property consultants First State Property Valuers and outlined in the Financial & Economic Implications of this report;

2. Invite existing lessees with expired ground or hangar leases currently operating under holding over provisions, to enter into new leases with Council in line with the adopted rental valuations;

3. Where expired ground or hangar leases are currently operating under holding over provisions, and new leases are not entered into within six (6) months, give written notice to lessees of the end of the holding over period;

4. Subject to Resolution 3 above, invite new expressions of interest for any vacant ground lease or hangar sites.

Item 14.03 T-19-04 Construction of Pile Strengthening and Bridge Repairs - Dunbogan Bridge Rehabilitation

RECOMMENDATION

That Council:

1. Accept the tender from Duratec Australia Pty Ltd for $3,616,738 (exclusive of GST) for the construction of Pile Strengthening and Bridge Repairs on Dunbogan Bridge.

2. Accept the Schedule of Rates from Duratec Australia Pty Ltd for the construction of Pile Strengthening and Bridge Repairs on Dunbogan Bridge.

3. Affix the seal of Council to the necessary documents.

4. Maintain the confidentiality of the documents and consideration in respect of Tender T-19-04.

5. Increase the project budget by $1,276,000 to $5,276,000 as detailed within this report, noting that this is a multi-year project.

Item 14.04 T-18-60 Operation & Management of Four Council Owned Swimming Pools

RECOMMENDATION

That Council:

1. Accept the Tender from BlueFit Pty Ltd for $1,561,212 (exclusive of GST) for the Operation & Management of Four (4) Council Owned Swimming Pools for the term of five (5) years with the option of two 2-year extension periods, such options to be for the benefit of the Council and may be exercised only by the Council in its sole discretion.

2. Adopt Option 1 for the extension of the swimming season at Wauchope Memorial Olympic Pool for the period 26 April to 31 May at an additional cost of $0.

3. Note the cost implications associated with extension of the swimming season at Wauchope, Kendall and Laurieton Swimming Pools as tendered by BlueFit Pty Ltd, for Options 2 to 4.

4. Affix the seal of Council to the necessary documents.

5. Maintain the confidentiality of the documents and consideration in respect to Request for Tender T-18-60.

Item 14.05 T-19-02 Lease of the Cafe and Retail Lease Areas and Other Commercial Opportunities at the Port Macquarie Airport

RECOMMENDATION

That Council:

1. In accordance with the Local Government (General) Regulations 2005 clause 178(1)(b), decline to accept any of the proposals submitted for RFP T-19-02 for the lease of the café and retail lease areas and other commercial opportunities at the Port Macquarie Airport due to no conforming proposal being received.

2. Review the lease and service level requirements for the café and retail lease areas to ensure the delivery of appropriate and sustainable café/retail services at the Port Macquarie Airport.

3. In accordance with the Local Government (General) Regulations 2005 clauses 178(3)(e) and 178(4), decline to invite fresh tenders and enter into negotiations with Martbarr Pty Ltd with a view to entering into a lease for the café and/or retail areas at the Port Macquarie Airport.

4. Request the General Manager present a further report to a future meeting of Council on completion of the negotiation process, for Council’s further consideration of RFP T-19-02.

5. Maintain the confidentiality of the documents and considerations in respect of RFP T-19-02.

Item 14.06 Land Acquisition - 210 Hastings River Drive, Port Macquarie

RECOMMENDATION

That Council:

1. Pay compensation in the amount of $450,000.00 (GST Exclusive) to the owners of Lot 2 Deposited Plan 39064, WF & PG Schubert and AM Morrow, for the acquisition of Lot 2 Deposited Plan 39064;

3. Pursuant to Section 377 of the Local Government Act 1993, delegate authority to the General Manager to execute, electronically or otherwise, all documents including but not limited to any authorisation form as required, associated with the acquisition in accordance with the Electronic Transactions Act 2000;

4. Pursuant to Section 34 of the Local Government Act 1993 commence the process to classify Lot 2 Deposited Plan 39064 as “operational land” by placing on public exhibition the proposed resolution “It is intended to classify Lot 2 Deposited Plan 39064 (land situated at 210 Hastings River Drive, Port Macquarie) as operational land” from 24 April 2019 for a minimum period of 28 days;

5. Note that a further report will be tabled at the June 2019 Ordinary Council meeting detailing any submissions received during the exhibition period;

6. Pursuant to Section 10 of the Roads Act 1993, on completion of the process to classify Lot 2 Deposited Plan 39064, dedicate that part of Lot 2 Deposited Plan 39064 more particularly described as Lot 27 Deposited Plan 874058, as a public road.

Item 14.07 20 Boundary Street, Port Macquarie - Hibbard Sports Club

RECOMMENDATION

That Council:

1. Note the information provided in this report.

2. Not participate in the upcoming Expression of Interest for purchase of 20 Boundary St, Port Macquarie (Hibbard Sports Club).

carried: 7/0

For: Alley, Cusato, Hawkins, Intemann, Levido, Pinson and Turner

Against: Nil

The meeting closed at 8:27pm.

………………………………………..

Peta Pinson

Mayor

AGENDA Ordinary Council 15/05/2019

Item: 05

Subject: DISCLOSURES OF INTEREST

RECOMMENDATION

That Disclosures of Interest be presented

DISCLOSURE OF INTEREST DECLARATION

Name of Meeting: ………………………………………………………………………..

Meeting Date: ………………………………………………………………………..

Item Number: ………………………………………………………………………..

Subject: ………………………………………………………………………..

…………………………………………………….……………...…..

I, ..................................................................................... declare the following interest:

Pecuniary:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary - Significant Interest:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary - Less than Significant Interest:

May participate in consideration and voting.

For the reason that: ....................................................................................................

.......................................................................................................................................

Name: …………………………………………………….

Signed: ......................................................................... Date: ..................................

(Further explanation is provided on the next page)

Further Explanation

(Local Government Act and Code of Conduct)

A conflict of interest exists where a reasonable and informed person would perceive that a Council official could be influenced by a private interest when carrying out their public duty. Interests can be of two types: pecuniary or non-pecuniary.

All interests, whether pecuniary or non-pecuniary are required to be fully disclosed and in writing.

Pecuniary Interest

A pecuniary interest is an interest that a Council official has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the Council official. (section 442)

A Council official will also be taken to have a pecuniary interest in a matter if that Council official’s spouse or de facto partner or a relative of the Council official or a partner or employer of the Council official, or a company or other body of which the Council official, or a nominee, partner or employer of the Council official is a member, has a pecuniary interest in the matter. (section 443)

The Council official must not take part in the consideration or voting on the matter and leave and be out of sight of the meeting. The Council official must not be present at, or in sight of, the meeting of the Council at any time during which the matter is being considered or discussed, or at any time during which the council is voting on any question in relation to the matter. (section 451)

Non-Pecuniary

A non-pecuniary interest is an interest that is private or personal that the Council official has that does not amount to a pecuniary interest as defined in the Act.

Non-pecuniary interests commonly arise out of family, or personal relationships, or involvement in sporting, social or other cultural groups and associations and may include an interest of a financial nature.

The political views of a Councillor do not constitute a private interest.

The management of a non-pecuniary interest will depend on whether or not it is significant.

Non Pecuniary – Significant Interest

As a general rule, a non-pecuniary conflict of interest will be significant where a matter does not raise a pecuniary interest, but it involves:

(a) A relationship between a Council official and another person that is particularly close, for example, parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child of the Council official or of the Council official’s spouse, current or former spouse or partner, de facto or other person living in the same household.

(b) Other relationships that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

(c) An affiliation between a Council official an organisation, sporting body, club, corporation or association that is particularly strong.

If a Council official declares a non-pecuniary significant interest it must be managed in one of two ways:

1. Remove the source of the conflict, by relinquishing or divesting the interest that creates the conflict, or reallocating the conflicting duties to another Council official.

2. Have no involvement in the matter, by taking no part in the consideration or voting on the matter and leave and be out of sight of the meeting, as if the provisions in section 451(2) apply.

Non Pecuniary – Less than Significant Interest

If a Council official has declared a non-pecuniary less than significant interest and it does not require further action, they must provide an explanation of why they consider that the conflict does not require further action in the circumstances.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

[insert full name of councillor]

In the matter of

[insert name of environmental planning instrument]

Which is to be considered at a meeting of the

[insert name of meeting]

Held on

[insert date of meeting]

PECUNIARY INTEREST

Address of land in which councillor or an associated person, company or body has a proprietary interest (the identified land)ⁱ

Relationship of identified land to councillor

[Tick or cross one box.]

 Councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease trust, option or contract, or otherwise).

 Associated person of councillor has interest in the land.

 Associated company or body of councillor has interest in the land.

MATTER GIVING RISE TO PECUNIARY INTEREST

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject landⁱⁱⁱ

[Tick or cross one box]

 The identified land.

 Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

Effect of proposed change of zone/planning control on councillor

[Tick or cross one box]

 Appreciable financial gain.

 Appreciable financial loss.

Councillor’s Name: …………………………………………

Councillor’s Signature: ………………………………. Date: ………………..

Important Information

This information is being collected for the purpose of making a special disclosure of pecuniary interests under sections 451 (4) and (5) of the Local Government Act 1993. You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular. Complaints made about contraventions of these requirements may be referred by the Director-General to the Local Government Pecuniary Interest and Disciplinary Tribunal.

This form must be completed by you before the commencement of the council or council committee meeting in respect of which the special disclosure is being made. The completed form must be tabled at the meeting. Everyone is entitled to inspect it. The special disclosure must be recorded in the minutes of the meeting.

i. Section 443 (1) of the Local Government Act 1993 provides that you may have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relative^iv or because your business partner or employer has a pecuniary interest. You may also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

ii. Section 442 of the Local Government Act 1993 provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter or if the interest is of a kind specified in section 448 of that Act (for example, an interest as an elector or as a ratepayer or person liable to pay a charge).

iii. A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in section 443 (1) (b) or (c) of the Local Government Act 1993 has a proprietary interest..

iv. Relative is defined by the Local Government Act 1993 as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.

AGENDA Ordinary Council

15/05/2019

Item: 09.02

Subject: Status of Reports From Council Resolutions

Presented by: Corporate Performance, Rebecca Olsen

Alignment with Delivery Program

1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values.

RECOMMENDATION

That Council note the information contained in the Status of Reports from Council Resolutions report.

Discussion

Report	Date & Item of Resolution	Status	Reporting Officer	Previous Anticipated Date/s for Report	Current Anticipated Date for Report
Innes Gardens Memorial Park Crematorium and Lawn Cemetery	17/10/18 Item 14.01	EOI being finalised	DCP	Apr-19 May-19	Jun-19
Town Centre Master Plan Charter Review	20/06/18 Item 09.09	Still being discussed	DSG	Apr-19 May-19	Jun-19
Health and Education Precinct Draft Master Plan - post exhibition	21/11/18 Item 11.05	Information still being obtained.	DSG	May-19	Jun-19
QFPM - Enforcement of Unlawful Activity Policy - findings of review	18/07/18 Item 09.07	Policy being drafted. Awaiting further advice and discussions with Councillors.	DDE	Dec-19 Feb-19 Mar-19 Apr-19	Jun-19
Vince Inmon Sporting Complex - Master Plan Development	21/11/18 Item 10.04		DDE		Jun-19
Why Local Government Matters Project - Completion Report	12/12/18 Item 09.03		GM		Jun-19
Land Acquisition - 921 Hastings River Drive, Pembrooke - Post Exhibition	12/12/18 Item 12.04		DCP		Jun-19
Review of Policy (in relation to paragliders)	20/03/19 Item 12.01		DDE		Jun-19
Adoption of 2019-20 IP&R documents - post exhibition.	20/03/19 Item 09.08		DCP		Jun-19
Operation & Routine Maintenance of PMHC Vehicular Ferries - Settlement Point & Hibbard Crossings - negotiated rates / fees accepted for contract extension	20/03/19 Item 14.04		DI		Jun-19
Code of Meeting Practice - post exhibition	17/04/19 item 09.04		DCP		Jun-19
Land Acquisition - Long Flat Sewerage Scheme	17/04/19 Item 12.04		DCP		Jun-19
Land Acquisition - 210 Hastings River Drive, Port Macquarie - post exhibition	17/04/19 Item 14.06		DCP		Jun-19
RFP T-19-02 Lease of the Cafe and Retail Lease Areas and Other Commercial Opportunities at the Port Macquarie Airport - completion of negotiation process	17/04/19 item 14.05		DCP		Jun-19
Kooloonbung Creek Flying-Fox Camp Management Plan - post exhibition	17/04/19 Item 12.13		DDE		Jun-19
PP: Bundaleer Aged Care - 67 High Street and 4-8 Johnstone Street, Wauchope - Gateway Determination	15/08/18 Item 12.04	Awaiting legal advice and owner's consent	DSG	Sep-18 Oct-18 Feb-19 Apr-19 May-19	Jul-19
Tuffins Lane Sporting Fields - Terms of Agreement	14/12/16 Item 06.02	Awaiting Catholic Parish advice	GM	Oct-18 Mar-19 Apr-19	Jul-19
Opportunities for improving PMHC unsealed road maintenance practices	15/08/18 Item 12.02		DI		Aug-19
Port Macquarie Events Plan and Tastings on Hastings future budget	17/04/19 Item 10.02		DSG		Sep-19
Future of Committees following establishment of Cultural Steering Group	19/04/17 Item 15.05	Item is to be discussed at a future Cultural Steering Group meeting, following the adoption of the Cultural Plan	DSG	Jun-17 Jul-17 Sep-17 Oct-17 Feb-18 Apr-18 Jul-18 Sep-18 Feb-19 Apr-19 May-19	Nov-19
Markets Policy and local markets	21/11/18 Item 11.03		DSG		Dec-19
Hay Street Forecourt Tuesday Real Food Market Compliance Report	20/02/19 Item 11.01		DSG		Dec-19
Canal Maintenance	18/10/17 Item 12.04		DI		2018/2019 FY
2020 Ordinary Local Government Election	20/02/19 Item 09.07		DCP		Feb-20
Biodiversity Certification Assessment and Strategy - Port Macquarie Airport and Surrounding Land - viability and implications of the options for securing the required Blackbutt Tallowwood dry grassy open forest and Koala habitat credits, prior to the clearing that creates the demand for those credits.	10/08/16 Item 12.01		DDE		2021 (estimate)
MOU - Norfolk Island Regional Council - income and expenditure administration.	20/03/19 Item 09.02		GM		Feb-21
Planning Proposal – Lot 2 DP1091253 Beach Street Bonny Hills	19/04/16 Item 12.02		DSG		TBA
Planning Proposal - Homedale Road Kew - post exhibition	14/12/16 Item 13.07	Awaiting further response from proponent prior to public exhibition based on state agency consultation.	DSG	Oct-17 Dec-17 May-18	TBA
Planning Proposal - Lot 14 DP240042, Pioneer Street, North Haven. King And Campbell Pty Ltd For Rd & Ml Tate And Tate Developments Pty Ltd - Post Exhibition	17/05/17 Item 13.05		DSG		TBA
Planning Proposal PP2016 – 11.1 Mission Terrace Lakewood – post exhibition	15/11/17 Item 12.06		DSG		TBA
Property Purchase by Property Reserve – post exhibition	16/05/18 Item 14.02		DSG		TBA
Planning Proposal: Proposed Highway Service Centre, 1179 Oxley Highway, Sancrox – post exhibition	16/05/18 Item 12.06		DSG		TBA
Trialling Of Parklets In The Port Macquarie Town Centre	16/05/18 Item 10.02		DSG		TBA
Classification as "Operational" Land - 52 John Oxley Drive, Port Macquarie - post exhibition.	20/06/18 Item 14.05		DCP		TBA
Council owned lots at North Shore - Progress of Sale	19/09/18 Item 09.24)		DSG		TBA
T-18-53 Design and Construction of Underbores - Beechwood and Bonny Hills - outcome of negotiations and confirming value for money	21/11/18 Item 14.03		DI		TBA
Orbital Road - any future decisions on preferred routes.	20/02/19 Item 12.09		DI		TBA
John Henry Taylor and Mildred Joy Taylor v. Port Macquarie-Hastings Council - results of cost assessment	17/04/19 Item 14.01		DCP		TBA

Cyclic Reports

Report	Reporting Officer	Reporting Cycle	Month
Mayoral Discretionary Fund Allocations	GM	Monthly	Every
Monthly Financial Update	DCP	Monthly	Every
Investments	DCP	Monthly	Every
Recommendations by the Mayor’s Sporting Fund Sub-Committee	DSG	Monthly	Every
Development Activity and Assessment System Performance	DDE	Quarterly	May, Aug, Nov, Feb
Operational Plan – Quarterly Progress	DCP	Quarterly	Nov, Feb, May, Aug
Management of Flying-Fox Colony in Kooloonbung Creek Nature Reserve - Quarterly Progress Report	DDE	Quarterly	Dec, Mar, June, Sep
Legal Fees - Update Report (19/09/18 - Item 09.16)	DCP	Quarterly	Feb, May, Aug, Nov
Grant Application Status Report (17/10/18 - Item 09.07)	DCP	Quarterly	Feb, May, Aug, Nov
Glasshouse Strategic Plan Update	DCP	Biannual	Feb, Aug
Digital Technology Project Status (16/08/17 - Item 09.18)	DCP	Biannual	Feb, Aug
Delivery Program – Six Monthly Progress	DCP	Biannual	Mar, Sep
Update on Site Specific Planning Proposal Requests	DSG	Biannual	Apr, Oct
Long Term Energy Strategy – Progress	DDE	Biannual	May, Nov
Economic Development Strategy - Progress (20/11/2013 - Item 10.03)	DSG	Biannual	May, Nov
Performance of Property Investment Portfolio 6-Monthly (12/12/17 - Item 09.09)	DSG	Biannual	May, Nov
Mayoral and Councillor Fees (Setting of)	GM	Annually	Jun
Council Policy - Status	DCP	Annually	Jul
Recreation Action Plan – Status	DDE	Annually	Jul
UGMS - Annual Progress Report on Implementation and Status of Actions (20/06/18 - Item 12.07)	DSG	Annually	Jul
Local Preference Policy Outcomes	DCP	Annually	Aug
Annual Report of the Activities of the Mayor’s Sporting Fund	DSG	Annually	Sep
Council Meeting Dates	GM	Annually	Sep
Creation of Office - Deputy Mayor	GM	Annually	Sep
Audit Committee Annual Report	DCP	Annually	Sep
Annual Report of Disability Discrimination Act Action Plan	DSG	Annually	Sep
Legislative Compliance Register	DCP	Annually	Sep
Cultural Plan 2018 - 2021 - Implementation Progress Report (19/09/18 - Item 10.02)	DSG	Annually	Sep
Annual Disclosure of Interest Returns	GM	Annually	Oct
Council’s Annual Report	DCP	Annually	Nov
Update Report - Impact of cost shifting for the previous financial year including any additional categories of cost-shifting that have been identified (21/10/15 - Item 09.04)	DCP	Annually	Nov
Compliments and Complaints Annual Report	DSG	Annually	Dec
Funding Programs for Koala Recovery Strategy (19/09/18 - Item 12.05)	DDE	Annually	Dec

Attachments

Nil

AGENDA Ordinary Council

15/05/2019

Item: 09.07

Subject: Monthly Budget Review - April 2019

Presented by: Corporate Performance, Rebecca Olsen

Alignment with Delivery Program

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

RECOMMENDATION

That Council:

1. Adopt the adjustments in the “Budget Variations – April 2019” section of the Monthly Budget Review – April 2019.

2. Amend the 2018-2019 Operational Plan to include all budget adjustments approved in this report.

Executive Summary

This report will detail monthly budget adjustments recommended to be made for the month of April 2019.

The Council adopted budget position as at 1 July 2018 was a shortfall of $511,873, and as at 31 March 2019 that shortfall has been reduced to $364,608. The budget adjustments contained in this report will improve that position to a surplus of $24,077.

Discussion

Each month, Council’s budgets are reviewed by Group Managers and Directors with any required adjustments reported. The purpose of this report is to provide Council with an up to date view of the current actual financial position in comparison to the original adopted 2018-2019 budget position along with the proposed movement of funds to accommodate any changes.

Any overspends greater than $50,000 and 2% of the project budget are reviewed and approved by the Executive Group, being their function to oversee operational activities and approve operational actions.

Monthly Budget Review Summary

Original Budget as at 1 July 2018	Shortfall	($511,873)
Plus adjustments:
July Review	Balanced	$0
August Review	Balanced	$0
September Review	Balanced	$0
October Review	Surplus	$147,265
November Review	Balanced	$0
December Review	-	-
January Review	Balanced	$0
February Review	Balanced	$0
March Review	Balanced	$0
April Review	Surplus	$388,685
Forecast budget position for 30 June 2019	Surplus	$24,077

April 2019 Adjustments

The following adjustments reflect the budget adjustments included in this report that impact Council’s budget position:

Item	Surplus/ Shortfall	Amount	Comment
Reduction in salary allocations for various sections	Surplus	$666,044	A detailed review of salary allocations has been undertaken. Due to staff vacancies and leave taken salary budgets will not be fully expended this financial year. This figure is the net amount after overhead adjustments.
Grants - Youth Worker	Surplus	$92,361	Council has received grant funds toward the employment of the youth worker. The salary for this position was included in Council’s original budget so these grant funds can be applied to consolidated revenue.
Contribution to NSW State Emergency Services	Surplus	$26,589	Council has paid the final invoice from Revenue NSW for this year and the full budget will not be required.
Bushfire Fighting Fund	Surplus	$21,585
Contribution to NSW Fire Brigade	Surplus	$17,233
Insurance Rebate	Surplus	$18,605	Council has received an insurance rebate from Statewide Mutual.
Employment Training Grant - Parks and Gardens	Surplus	$7,500	Council has received an employment training grant from Nova Skills for workers within the parks and recreation section.
Sancrox Reserve Colvin Street - Playground Replacement	Shortfall	($1,232)	This is to cover minor finalisation costs on this project.
Allowance for vacancies	Shortfall	($300,000)	Council included a budget of ($300k) in the original budget to cover staff vacancies. As salary budgets have been reduced above this allocation has now been absorbed.
Construction Certificate Income	Shortfall	($160,000)	The slowdown in the property market has resulted in a drop in expected income in this area.
Total	Surplus	$388,685

The following adjustments reflect budget movements as a result of over-expenditure reviews, transfers between accounts, grant funding, transfer from reserves and additional receipts etc. that have no impact on the budget position (for example additional income has an associated expenditure budget):

Description	Notes	Funding Source	Amount
Grant Funds	1	Grant	$172,408
Reserve Transfers	2	Reserves	$441,550
Contributions and Other Revenues	3	Contribution	nil
Increase in Developer Contributions	4	S 7.11/S64 Contributions	$1,615,214
Usage of Developer Contributions	4A	S7.11 Contributions	$1,980
Over-expenditure Reviews	5		nil
Transfer between projects	6	Grant/Revenue	$962,871
Council Resolutions	7		nil
Total			$3,194,023

1. Grant funding

The total net increase in grant funding for 2018-2019 is $172,408.

Council project	Grant provider	Grant Amount	Other Funding*	Comment
Glasshouse Studio Performance Space Seating Upgrade	NSW Department of Planning & Environment	$127,828	$7,371 - (Restricted funds held from the Endowment Program) $3,129 - (transferred from Glasshouse Technical Equipment	An additional in-kind amount of $9k will be used in staff salaries to complete this project, bringing the total project to $147k.
Hamilton Green Enhancement Project	Rotary Group	$30,000	Nil
Hollisdale Rural Fire Service Shed Extension	Department of Industry	$14,580	$147 - Transferred from Maintenance
TOTAL		$172,408	$10,647

* Other funding already contained within existing budgets.

2. Reserve Transfers

Additional revenue has been transferred to reserves this month along with some additional reserve expenditure on projects.

Project Name	Reserve	T/f from (reduction) T/f To (increase)	Other Funding	Reserve Amount	Comments
Sale of Carbon Credits	Waste Management - Carbon Credits	Transfer To	Nil	$69,050	Council has received income from the Clean Energy Regulator for the sale of carbon credits. This is transferred to a carbon credits reserve to enable Council to undertake environmentally sustainable projects such as solar power installations.
Cairncross Waste Depot Income	Waste Management	Transfer To	Nil	$452,000	This increase in the transfer to reserve is to reflect increased income at Cairncross due to large quantities of concrete from the PM Waste depot site being deposited at Cairncross along with increased usage.
Cairncross Waste Depot Expenditure	Waste Management	Transfer From	Nil	($79,500)	The increased waste at the Cairncross Waste Depot has increased the costs for this site.
Net Transfer to reserves				$441,550

3. Contributions and Other Revenues

Nil

4. Increase in Section 7.11/Section 64 Contributions

Council project	Type of Developer Contribution	Amount	Comment
Developer Contributions - S7.11	Roadworks	$835,835	The receipt of developer contributions has been higher than originally anticipated. With the expected slowing of the property market original budgets were conservative.
	Admin Levy	$75,000
	Car Parking	$67,634
	Community Facilities	$250,000
	Open Space	$203,798
	Voluntary Planning Agreements	$82,947
Developer Contributions - S64	Water Supply	$100,000
Total		$1,615,214

4a. Usage of S7.11 Contributions

Project	Type of S7.11	Amount	Comments
Lakeside Woods Fire Trail Maintenance	Voluntary Planning Agreement	$1,980	Council has received VPA funding for this project
Total		$1,980

5. Over-expenditure Reviews (approved by Executive)

Nil

6. Transfer between projects

Transfer from	Transfer To	Amount	Comments
Port Macquarie Building Maintenance	Shelly Beach Reserve - Replace Public Amenities	$2,871	This is to cover some minor finalisation costs on this project.
Stuart Park - Regional Sporting Project	Upgrade Wood Street, Port Macquarie	$960,000	It is noted that this is not an over-expenditure. Rather the Stuart Park project is made up of multiple components. For ease of tracking the expenditure by component, the project has been split into the two major components.
Total		$962,871

7. Council resolutions

Nil

Options

Council may adopt the recommendation as proposed or amend as required.

Community Engagement & Internal Consultation

Not Applicable.

Planning & Policy Implications

There are no planning and policy implications in relation to this report.

Financial & Economic Implications

The Attachment to this report contains information of each individual budget adjustment by Division and Section. The budget movements within this report improve the budget position to a surplus of $24,077.

Statement by Responsible Accounting Officer

“The adopted original budget result for 2018-2019 was a shortfall of $511,873. Previous budget adjustments have improved that position to $364,608 with the variations contained within this report improving that position to a surplus of $24,077. This position is considered a satisfactory result for the year.”

Attachments

1 View. April 2019 Budget Review

AGENDA Ordinary Council

15/05/2019

Item: 09.08

Subject: Quarterly Budget Review Statement - March 2019

Presented by: Corporate Performance, Rebecca Olsen

Alignment with Delivery Program

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

RECOMMENDATION

That Council note the Quarterly Budget Review Statement for the March 2019 Quarter.

Executive Summary

This report will detail Council’s progress against the original and revised 2018-19 Budget as at the end of the third quarter being 31^st March 2019.

Discussion

The Quarterly Budget Review Statement (QBRS) is a statutory report prepared in accordance with sections 202 and 203 of the Local Government (General) Regulation 2005 (‘Regulations’).

The QBRS presents a summary of Council’s financial position at the end of the first, second and third quarter of the financial year. It is a mechanism whereby the Councillors and the community are informed of Council’s progress against its current adopted budget.

Whilst the Regulations require the Council, as a minimum, to prepare quarterly revised estimates of income and expenditure through the QBRS, Port Macquarie- Hastings Council adopts budget variations on a monthly basis.

Attached to this report are the mandated components of the QBRS as prescribed in the ‘NSW Local Government Code of Accounting Practice and Financial Reporting’. Those components include:

1. Budget Review Income and Expenditure (Consolidated);

2. Budget Review Capital Budget;

3. Budget Review Cash and Investment;

4. Budget Review Key Performance Indicators;

5. Budget Review Contracts and Other expenses; and

6. Statement by the Responsible Accounting Officer.

Also attached is a confidential attachment on Consultancy engagements as resolved by Council under Item 09.09 Supply of Services to Council on 21 October 2015. This resolution resolved:

1. To Adopt Option 2 to expand the existing reporting format of the Quarterly Budget Review Statement to include additional categories of consultancy engagements including accounting, audit, legal, planning, architectural, surveying, environmental, IT and HR with individual consultant data to be provided in a confidential attachment.

2. Commence the reporting regime from the next Quarterly Budget Review Statement.

carried: 8/0

For: Besseling, Cusato, Hawkins, Intemann, Levido, Roberts, Sargeant and Turner

Against: Nil

Confidential Attachment 2 titled “2018-19 March Quarterly Budget Review Statement - Consultancy Engagements” provides information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct business. Local Government Act 1993 - Section 10A(2)(c).

Budget Progress Commentary

The variances listed below should be read in conjunction with Attachment 1 (March 2019 Quarterly Budget Review Statement).

Income and Expenses – QBRS Page 1

Rates and Annual Charges

YTD Budget

YTD Actual

Budget Variance

% Received

$95.280m

$95.251m

-$0.03m

100.0%

Major budget variances include:

- Annual Charges: +$0.206m

- Rates: -$0.234m

The rates growth that has been incorporated into the budget continues to be captured, however the growth forecast in the original budget has not been as high as anticipated. A reduction in the rates budget of $141k has been included in the March 2019 budget review that was adopted by Council on the 17^th April 2019 and as such is not included in the figures up to the end of March 2019 which are included in this report.

User Fees and Charges

YTD Budget

YTD Actual

Budget Variance

% Received

$25.608m

$26.941m

+$1.333m

105.2%

Major budget variances include:

- Water Supply Usage Charges: +$0.523m

- Reclaimed Water: -$0.372m

- Building & S68 Fees: +$0.193m

- Waste Management Charges: +$1.083m

The variance associated with usage charges for water supply is caused by the timing of receipts and the billing cycles whose frequency at times does not align with the phasing of the budget. Variances in the building fees are due to building activity, (a budget increase of $100k was included in the March 2019 budget review), and in the waste management charges due to the increased usage at waste facilities, (a budget adjustment has been included in the April budget review). There is a corresponding impact on the waste s.880 levy in Other Expenses.

Interest and Investment Income

YTD Budget

YTD Actual

Budget Variance

% Received

$5.730m

$6.597m

+$0.867m

115.1%

Budget variance due to larger than anticipated cash levels resulting in higher yields from Council’s investment portfolio. Further information can be found in the Monthly Investment Report.

This favourable budget variance is on a consolidated basis and includes interest contributable to the water fund, sewer fund, and restricted reserves such as waste s7.11 reserves. A budget increase of $1.1m was included in the March 2019 budget review.

Other Revenues

YTD Budget

YTD Actual

Budget Variance

% Received

$4.026m

$4.377m

+$0.351m

108.7%

Major budget variances include:

- Sale of Carbon Credits: +$0.168m

- Other Administration: +$0.092m

- Waste Education Income: +$0.072m

Sale of carbon credits is due to the receipt of income from the Clean Energy Regulator. Other administration is due to the insurance rebate received being higher than expected. Waste education Income is due to income received earlier than expected for contribution towards community waste education.

Budget adjustments in relation to the sale of carbon credits and the insurance rebate have been included in the April budget review to this meeting.

Operating Grants & Contributions

YTD Budget

YTD Actual

Budget Variance

% Received

$6.430m

$9.456m

+$3.026m

147.1%

Major budget variances include:

- Financial Assistance Grants: +$2.329m

Financial Assistance Grant YTD budget requires re-phasing to align with timing of actual receipts. The phasing of receipts is on a quarterly basis but due to the pre-payment of 50% of this grant the phasing is not in line with actual receipts.

Capital Grants & Contributions

YTD Budget

YTD Actual

Budget Variance

% Received

$17.974m

$19.577m

+$1.6m

108.9%

Major budget variances include:

- Section 94 Developer Contributions: +$1.919m

- Section 64 Contributions: +$0.623m

The developer contributions variance is due to a high level of activity in the development environment. A budget adjustment for development contributions has been included in the April 2019 budget review.

The capital grant funding below has been awarded to Council, however due to the timing of the completion of projects had not been received, or was not yet payable to Council as at 31^st March 2019:

- Dunbogan Bridge (Reid Street): -$1.025m

- Airport Terminal Refurbishment: -$0.331m

- Port Macquarie Coastal Walk: - $0.250m

- Hastings Regional Sporting Facility Lights: -$0.216m

- Short Street Car Park Reserve Amenities: -$0.244m

- Flynns Beach Sea Wall Restoration: -$0.180m

- Regional Stadium Training Field: -$0.187m

Employee Costs

YTD Budget

YTD Actual

Budget Variance

% Expended

$40.764m

$37.016m

-$3,748m

90.8%

The favourable variation that has occurred in Employee Costs is a combination of the workers compensation premium being less than budgeted, a greater level of capitalised employee costs, timing of employees taking leave and vacancies across the organisation. Included in the April 2019 monthly budget review are adjustments for reductions in salary allocations across the organisation.

Borrowing Costs

YTD Budget

YTD Actual

Budget Variance

% Expended

$1.931m

$1.944m

+$0.013m

100.7%

There are no major or material budget variances.

Materials & Contracts

YTD Budget

YTD Actual

Budget Variance

% Expended

$29.004m

$27.027m

-$1.977m

93.2%

Major budget variances include:

- Natural Resources: -$0.719m

- Transport & Traffic: -$0.758m

- Waste Management: -$0.416m

- Assets & Property Investment: -$0.209m

The variations that have occurred in the Materials and Contracts category have occurred over various projects which are at various stages. The timing of invoice payments in relation to on-going services is the cause of other variations. Whilst these budgets may not have been fully expended during the first three quarters of the financial year, they have been committed through the issuing of purchase orders.

Depreciation

YTD Budget

YTD Actual

Budget Variance

% Expended

$33.296m

$24.441m

-$8.855m

73.4%

Major budget variances include:

- Roads, Bridges and Footpaths: -$3.329m

- Water Network: -$2.889m

- Sewerage Network: -$1.419m

- Other Structures: -$0.641m

Most of these variances will be eliminated by year end as the variance is a timing difference.

Other Expenses

YTD Budget

YTD Actual

Budget Variance

% Expended

$6.997m

$9.816m

+$2.819m

140.3%

Major budget variances include:

- Section 88 Waste Levy: +$3.931m

- Electricity: -$0.962m

- Insurance: -$0.197m

The favourable variances above in electricity have been caused by the delay in being issued invoices for payments for electricity.

The budget of the section 88 waste levy requires re-phasing to align with the actual level of expenditure that has occurred throughout the year.

Asset Disposal

YTD Budget

YTD Actual

Budget Variance

% Expended

$2.250m

$0.786m

-$1.464m

34.9%

The asset disposal budget is predominately made up of loss on disposal of infrastructure assets (roads, footpaths, etc.) This disposal occurs when the old asset is disposed of in the system and the new asset is capitalised and commissioned.

It is difficult to accurately phase this budget as the timing of disposals is unknown at budget preparation stage.

Capital Expenditure – QBRS Page 2

YTD Budget

YTD Actual

Budget Variance

% Expended

$59.584m

$32.153m

-$27.431m

54.0%

Projects with budgets that have been materially under spent include:

- Small Village Sewer Scheme: -$4.453m

Finalising design for Telegraph Point STP. Commencing works on reticulation in Telegraph Point. Variance due to contractor billing cycle.

- Beechwood Rosewood VPA Water Supply Works: -$0.897m

Projects on time. Variance due to timing of payments. Project may continue into next financial year for final connection and completion of the Hasting River Underbore.

- Sancrox Reservoir to Area 13 750mm Trunk Main: -$0.710m

Project on target. Design phase is now complete with construction to follow.

- Trunk Main Augmentation - Wauchope to Sancrox: -$0.626m

Project is behind schedule. Unforeseen Environmental testing required on the proposed pathway for the watermain. This has delayed the design phase. Construction may be delayed to the 19/20 fin yr.

- Camden Haven Reticulation Augmentation: -$0.756m

Works are progressing on the Sewer Pump Station No. 1 and are on track.

- Dunbogan Bridge Sewer Rising Main Construction: -$2.197m

Delayed commencement to avoid the busy Christmas period. Works commenced February 2019.

- Road Resealing Works: -$1.289m

Program on track. Variance due to timing of payments.

- Bago Road Pavement Rehabilitation: -$0.743m

Project is on target. Final bitumen seal planned for September 2019.

- ICT Projects: -$1.201m

Projects on time. Variance due to timing of payments.

- Port Macquarie Sewer Rising Main (PMSP71): -$0.801m

Design phase has been completed with construction commenced early in 2019. This project is behind schedule and expected to require carry forward into 19/20 year.

- Annual Water Supply Live Watermain Renewals: -$0.661m

Projects ongoing. Variance due to timing of payments.

There are a large number of smaller projects from various areas of Council which are also currently underspent when comparing their actual expenditure to year to date budgets:

- Water Supply Projects: -$0.481m

- Sewer Supply projects: -$1.432m

- Transport & Traffic Projects: -$0.936m

- Drainage Projects: -$0.776m

- Parks & Recreation Projects: -$1.305m

The actual expenditure does not reflect the amount of funds that have been committed to particular projects through the raising of Purchase Orders. For capital projects, progress against their budgets may not necessarily reflect their progress in relation to practical completion.

Progress details for particular capital projects can be found in the report “2018-2019 Operational Plan Quarterly Progress Report as at 31^st March 2019” which is also on the agenda of the Ordinary Council Meeting for May 2019 and contained within the business paper.

Cash and Investments – QBRS Page 3

The return on Councils investment portfolio for the financial year as at 31^st March 2019 was 3.00% which was 0.97% above the benchmark of 2.03%.

Key Performance Ratios – QBRS Page 4

The budget variations that have been adopted throughout the financial year (July-March) have not had a detrimental or material impact on the majority of the forecasted T-Corp Ratios set out in the adopted original budget.

One of the ratios that has been impacted through variations is the Building and Infrastructure Renewals Ratio. This ratio has significantly improved as a result of the adoption of the carry overs which as per the attachment are significant.

The forecast Operating Performance Ratio has increased from the original forecast as there has been an increase in revenues (including the interest on investments included in the March budget review).

Contracts and Other Expenses – QBRS Page 5-7

There were no unbudgeted contracts entered into throughout the third quarter of the financial year. There was no expenditure incurred for consultancy or legal expenses that was not budgeted for during the third quarter.

Statement by Responsible Accounting Officer

Below is a statement made by Council’s Responsible Accounting Officer made in pursuant to section 203(2) of the Regulations:

Options

Council may adopt the recommendation or amend as required.

Community Engagement & Internal Consultation

Not applicable

Planning & Policy Implications

There are no planning and policy implications in relation to this report.

Financial & Economic Implications

As indicated in the QBRS, the projected operating result for Council, as at 30^th June 2019, is $4.870m and this is result will be satisfactory. However, there continues to be a budget deficit for the 2018/19 financial year which will need to be remedied during the last quarter of the year through favourable budget variations.

Attachments

1 View. Quarterly Budget Review Statement - March 2019

2 View. Confidential Attachment - March 2019 Quarterly Budget Review Statement - Consultancy Engagements (Confidential)

AGENDA Ordinary Council

15/05/2019

Item: 09.09

Subject: 2018-2019 Operational Plan - Quarterly Progress Report as at 31 March 2019

Presented by: Corporate Performance, Rebecca Olsen

Alignment with Delivery Program

1.1.4 Provide easy to understand and accessible community reporting.

RECOMMENDATION

That Council note the 2018-2019 Operational Plan - Quarterly Progress Report as at 31 March 2019.

Executive Summary

The 2018-2019 Operational Plan is a sub-plan of the adopted 2017-2021 Delivery Program. The Delivery Program is designed as the single point of reference for all key activities to be undertaken during a term of Council. The Operational Plan spells out the detail of the individual actions, projects and activities Council will undertake in the financial year to meet the commitments made in the Delivery Program.

Quarterly progress reports to Council and the community provide a central point of information on the progress on delivering the actions set out in the 2018-2019 Operational Plan. The attachment to this report outlines what Council has delivered against each action, activity or project and seeks to provide concise and accurate information in relation to the progress made.

The overview section of the report provides an overall statistical snapshot of 2018-2019 Operational Plan performance by Community Theme. Further detail is provided in each theme highlighting achievements and identifying actions that are currently reported as behind.

The attachment provides the full 2018-2019 Operational Plan progress report, which includes a comprehensive listing of each individual action and commentary on progress.

Meeting the targets and performance measures in the annual Operational Plan contributes to the overall achievement of the objectives outlined in the four year Delivery Program 2017-2021. The legislated requirement to report against the Delivery Program occurs on a six-monthly basis. That report is next scheduled to be tabled at the Ordinary Meeting of Council in September 2019.

All capital works projects are incorporated into the body of the Operational Plan and as such are reported on as individual actions. A number of projects may have design and construction elements and therefore can span across multiple years.

Discussion

(a) Overview - 2018-2019 Operational Plan – Quarterly progress report as at 31 March 2019

The 2018-2019 Operational Plan contains 350 performance measures. As at 31 March 2019, 88% are on target for delivery and 12% are reported as behind. The table below provides a summary of the total number of performance measures and the status by Community Theme.

2018-2019 Operational Plan summary of performance measures by theme
Community Theme	Total No.	On target	Achieved	Behind	Overall delivery (%)
Leadership and Governance	90	67	15	8	91%
Your Community	85	70	5	10	88%
Your Business and Industry	25	23	0	2	92%
Natural and Built Environment	150	119	9	22	85%
Total	350	279	29	42	88%

The table below is comparative data of historical Operational Plan performance and provides information outlining year on year progress against the adopted 2018-2019 Operational Plan.

(b) Detailed Analysis by Community Theme

Included below is a summary of highlights and information of those actions that reported as behind according to each Community Theme within the Operational Plan.

COMMUNITY THEME: LEADERSHIP AND GOVERNANCE

Operational Plan summary of performance measures
2018 - 2019	Total No.	On target	Achieved	Behind	Overall %
1Q - July – Sept 2018	90	85	4	1	99%
2Q - Oct – Dec 2018	90	74	10	6	93%
3Q - Jan – Mar 2019	90	67	15	8	91%
4Q - Apr – Jun 2019

Leadership and Governance - Summary of highlights

· Over 57,000 calls were received through the customer call centre from July 2018 to March 2019, with 75% of calls answered (within 20 seconds) meeting the set target of 75%

· 94% of initial customer interactions were dealt with at the first point of contact

· Over 68,700 counter enquires were processed, and over 24,600 e-mails were received through Customer Service offices in Laurieton, Port Macquarie and Wauchope from July 2018 to March 2019

· Over 560 Media releases, statements, alerts and announcements were issued from July 2018 to March 2019

· Total number of visits to Council's website during January - March was 198,765, website sessions was 248,057 and page views was 402,551. This represents an increase of 4%, 3.9% and 3.3% respectively on the same period last year

· Likes for the corporate Facebook page increased to 8,766. This is an increase of 14.42% since March 2018

· Council Business Units that include the Crematorium, Environmental Laboratory, and the Glasshouse reported increases in operating revenue for the year to date

Leadership and Governance - Operational Plan actions reported as behind

Operational Plan Activity 2018 - 2019	Lead Responsibility	Success Measures	Target	Actual
1.3.4.2 Implement workplace strategies and processes to continue to improve Work, Health and Safety.	Organisational Performance	Implementation of Work, Health Safety Strategy actions	100%	80%
Comment on Progress: Behind schedule. Implementation of strategy actions will take place after strategy is adopted. The strategy is in draft and undergoing early consultation. A Safety Audit has also commenced.
1.3.4.3 Implement workplace strategies and processes to continue to improve Learning and Development	Organisational Performance	Implementation of Learning and Development Strategy actions	100%	50%
Comment on Progress: Behind schedule. Yet to commence. Implementation of strategy actions will take place once the strategy is adopted.
1.3.4.5 CW Works Depot relocation - preconstruction/ design (multi-year project in 2017-18 linked to 1.3.4.4 CW)	Assets and Property Investment	Deliver project according to approved project plan	100%	75%
Comment on Progress: Behind schedule. Land negotiations commencing.
1.3.5.3 Implement the Human Resource Information System (HRIS)	Organisational Performance	Commenced implementation of HRIS system	100%	20%
Comment on Progress: Behind schedule. System requirements have now been determined.
1.3.5.3 Implement the Human Resource Information System (HRIS)	Organisational Performance	Commenced training of HRIS system	100%	0%
Comment on Progress: Behind schedule. Yet to commence. Unlikely that implementation will occur in 2018/19 as training can only occur post system implementation.
1.5.1.7 Greenmeadows Drive residential development planning	Assets and Property Investment	Develop concept plan for Greenmeadows Drive development	100%	0%
Comment on Progress: Behind schedule. Project on hold.
1.5.1.7 Greenmeadows Drive residential development planning	Assets and Property Investment	Lodge Development Approval application for Greenmeadows Drive development	100%	0%
Comment on Progress: Behind schedule. Project on hold.
1.5.3.1 Increase operating revenue at the Airport, the Glasshouse, the Environmental Laboratory and the Crematorium	Commercial Business Units	Increase operating revenue by 3% per annum per business unit (Airport)	3%	0%
Comment on Progress: Behind target. Income impacted due to passenger numbers being down approx. 5% on the corresponding period last year.

COMMUNITY THEME – YOUR COMMUNITY

Operational Plan summary of performance measures
2018 - 2019	Total No.	On target	Achieved	Behind	Overall %
1Q - July – Sept 2018	80	79	0	1	99%
2Q - Oct – Dec 2018	82*	77	0	5	94%
3Q – Jan – Mar 2019	85*	70	5	10	88%
4Q – Apr – Jun 2019

*Increase in Operational Plan actions is a result of monthly budget adjustment reports to Council

Your Community - Summary of highlights

· The Lifeguard education program has been delivered to over 4,500 students

· Implementation of the Recreation Action Plan is ongoing, actions include:

- Hastings Regional Sporting Facility - Stage 1 development has detailed design for the facility progressing

- Sancrox/Thrumster Sports Fields has project planning commenced

- Wesport Park Riverwall and pathway upgrades complete

- Hastings River recreational boating facility has detailed concept plans developed

· Implementation of the Sporting facility renewal program is ongoing, actions include:

- Blackbutt Park facility upgrade and replacement of park furniture has works commenced

- Stuart Park Install sub-soil drainage to fields 1 and 2 is linked to Council's successful Regional Sport Infrastructure Fund application for major improvements for the Stuart Park sports precinct and is now a multi-year project in accordance with the funding deed

- Port Macquarie Hastings Hockey Facility - install lighting to Field 2 has the contractor engaged for delivery

- Port Macquarie Regional Sports Stadium for the construction of new training field including lighting. Lighting installation was scheduled for April 2019

- Oxley Oval - Sporting Infrastructure upgrade has the contractor engaged to supply and install the sub- station. Commencement of sports clubhouse construction has been delayed while project partners seek finalisation of funding deed

· Regional Master Planning for recreational facilities is ongoing:

- Master Planning for the Vince Inmon Sporting complex has project planning complete with the draft master plan developed in consultation with the Vince Inmon User Group

- Master Planning for Bain Park Wauchope is yet to commence and will align with the development of the Community Plan for Wauchope

- The draft master plan for Flynns Beach is scheduled to be presented to the Ordinary Council Meeting in June 2019 to seek support for public exhibition

· Port Macquarie Coastal Walk upgrade has the Westport Park segment of the Coastal Walk upgrade completed in November 2018. Works on the Charlie Uptin and Doctors Walk segments are currently in design phase

· 243 pool inspections have been undertaken from July 2018 to March 2019

· 724 risk based audit inspections relating to on-site sewage undertaken from July 2018 to March 2019

· Library membership is currently 33,977 and increase from 33,834 to the same period last year

Your Community - Operational Plan actions reported as behind

Operational Plan Activity 2018 - 2019	Lead Responsibility	Success Measures	Target	Actual
2.1.3.5 Provide a safe water supply in accordance with Australian Drinking Water Quality Guidelines	Water and Sewer	Have nil reportable incidents in accordance with NSW Health agreed protocols	100%	99%
Comment on progress: Behind target. An exceedance of Nickel was detected in one of the water samples taken during the reporting period and reported to NSW Health. Repeat sample was found to be within the Australian Drinking Water Guideline limits.
2.3.2.4 Undertake regional master planning for recreational facilities	Recreation and Buildings	Continue master planning for Flynns Beach	100%	50%
Comment on progress Behind schedule. Draft Flynns Beach Master Plan is to be presented to Council in June 2019 to seek support for public exhibition of the draft plan.
2.3.2.6 CW Hastings River recreational boating improvements - Undertake design/pre-construction for provision of new facility as per Boating Needs Investigation Allocated Amount 2018-19 - $310,000	Recreation and Buildings (Infrastructure Delivery)	Deliver project according to approved project plan	100%	80%
Comment on progress Behind schedule. This project remains in the initiation phase. Design phase commencement is pending negotiations re land acquisition and traffic/intersection planning. No construction is proposed on this project during the 2018/19 FY. This project will continue into 2019/20 FY.
2.3.3.12 CW Sancrox/Thrumster Sports Fields - Detailed design and approvals - multi-year project - Adopted 2017-18 - $300,000	Recreation and Buildings (Infrastructure Delivery)	Deliver project according to approved project plan	100%	85%
Comment on progress Behind schedule. This project continues from 2017/18 FY. This design phase only project is progressing towards design finalisation in late 2019. The design phase of this project is pending the Development Approval (private developer) for the filling of the sports field site, timing to be confirmed. No construction budget allocation has been made to this project at this stage.
2.3.3.15 CW Kendall Skatepark – renewal of facility at end of useful life – Design and construct	Recreation and Buildings (Infrastructure Delivery)	Deliver project according to approved project plan	100%	50%
Comment on progress Behind schedule. The initiation phase of this project is dependent on confirmation of land availability for the proposed skatepark. Construction of this project by the targeted end date of June 2019 is at risk.
2.3.3.18 Administration of public roads, public spaces, events and customer engagement: Section 138 Road Applications, Road Encroachments, Customer Enquiries, Statutory Road Functions, Road Policies	Transport and Stormwater Network	Deliver works in accordance with Council's Policies and Procedures	100%	90%
Comment on progress Behind schedule. Level of service for responding to applications and enquiries has dropped due to a reduction in personnel within the Group.
2.3.4.03 Wayne Richards Park — Stage 3B detailed design and approvals - Adopted 2016-17 - $300,000	Recreation and Buildings (Infrastructure Delivery)	Deliver project according to approved project plan	100%	85%
Comment on progress Behind schedule. (multi-year project) Design underway for this multi-year project and is expected to continue into the 2019/20FY with estimated design completion in May 2020. The construction phase would then be subject to depot relocation and budget allocation.
2.3.4.07 CW Googik Track - construct shared walkway/cycleway, Stage 2 - multi-year project - Adopted 2017-18 - $75,696	Recreation and Buildings	Deliver project according to approved project plan	100%	20%
Comment on progress Behind schedule. The next stage of works associated with the Googik Track was confirmed by National Parks at the August 2018 Googik Track Working Group Meeting. Design timelines are to be confirmed by National Parks.
2.3.4.09 CW Town Centre Master Plan - Kooloonbung Creek Foreshore - Gordon to Hayward Street upgrade - Adopted 2017-18 - $371,565	Recreation and Buildings (Infrastructure Delivery)	Deliver project according to approved project plan	100%	85%
Comment on progress Behind schedule. Construction progressing towards completion in May 2019, one month later than originally planned due to lower productivity than originally estimated, and specialist sub-contractor unavailability.
2.3.4.14 CW Port Macquarie Pool - Detailed design and approvals - Allocated Amount 2018-19 - $500,000	Recreation and Buildings	Deliver project according to approved project plan	100%	90%
Comment on progress Behind schedule. The draft aquatics strategy is currently being reviewed by staff. Possible sites for an aquatic facility are being determined by staff prior to commencement of a broad community engagement process regarding this project.

COMMUNITY THEME: YOUR BUSINESS AND INDUSTRY

Operational Plan summary of performance measures
2018 - 2019	Total No.	On target	Achieved	Behind	Overall %
1Q - July – Sept 2018	25	23	0	2	92%
2Q - Oct – Dec 2018	25	23	0	2	92%
3Q - Jan – Mar 2019	25	23	0	2	92%
4Q - Apr – Jun 2019

Your Business and Industry - Summary of highlights by Council Service

· Implementation of the Small Business Friendly Council Program is ongoing and includes the Local Preference Policy and Outdoor Dining Policy. The Outdoor Dining trial was extended to include a fee waiver for footpath trading in towns and villages.

· Implementation of actions relating to 'Major Events' is ongoing, to date Council has supported 19 major events from July 2018 to March 2019.

· Visits to the destination website so far for the third quarter show an increase of 47.23% year on year. This represents an increase in users from 182,956 for the period in 2017-2018 to 269,368 for the same period in 2018-2019

· Port Macquarie Airport Terminal upgrade Stage 1 construction is ongoing with works due for completion mid 2019

· Port Macquarie Airport Parallel Taxiway - Stage 1 and General Aviation pavement renewal has concept design finalised. Environmental approval pathway to be confirmed

· Town and village signage installation now has sign locations determined and communities engaged on symbolism with signage installation planned prior to the end of financial year

Your Business and Industry - Operational Plan actions reported as behind

Operational Plan Activity 2018 - 2019	Lead Responsibility	Success Measures	Target	Actual
3.1.2.1 Finalise Local Environmental Plan (LEP) and Development Control Plan (DCP) amendments in relation to a business park near Port Macquarie Airport	Strategic Land Use Planning	Report to Council regarding adoption of LEP and DCP amendments by 31 Dec	100%	50%
Comment on progress Behind schedule. Planning Proposal lodged end March 2019 for the proposed airport precinct business park. At the time of writing this report, this item is expected to be reported to May 2019 Council Meeting.
3.4.3.2 Prioritise, advocate and implement projects that enhance the local digital environment.	Economic Development and Communications	Expand the local free Council Wi-Fi network	100%	25%
Comment on progress Behind target. Passenger numbers for March 2019 are 2.1% up on March 2018, however passenger numbers over the past 12 months (April 2018 to March 2019) are 4.5% down compared to 12 months’ prior (April 2017 to March 2018).

COMMUNITY THEME: NATURAL AND BUILT ENVIRONMENT

Operational Plan summary of performance measures
2018 - 2019	Total No.	On target	Achieved	Behind	Overall %
1Q - July – Sept 2018	142	125	5	12	92%
2Q - Oct – Dec 2018	148*	130	7	11	93%
3Q - Jan – Mar 2019	150*	119	9	22	85%
4Q - Apr – Jun 2019

*Increase in Operational Plan actions is a result of monthly budget adjustment reports to Council

Natural and Built Environment - Summary of highlights

· Provision of centralised sewerage systems for Comboyne, Long Flat and Telegraph Point as part of the small town sewerage program has construction commenced in October 2018 and is ongoing and will continue into 2020

· Detailed designs for stormwater remediation at Calwalla Crescent Port Macquarie is complete with construction planned to be completed prior to end of financial year

· Stormwater flooding mitigation measures at Rodley Street Bonny Hills has the design phase underway with constructed expected to commence in May 2019 and targeting completion in September 2019

· Construction of stormwater remediation measures for Stage 2 at Batar Creek Road Kendall is complete

· Construction of new footpath undertaken with locations including:

- Central Road, Port Macquarie

- Ocean Drive, North Haven

- Hill Street, Port Macquarie

- The Parade, North Haven

- Kendall Road, Kew

· Construction of improved pedestrian amenity for Wauchope Main Street – Stage 1 has construction continuing with works now underway on the northern side of High Street Wauchope. Works will continue into 2019-2020

· Construction to replace bridge over Harty’s Creek on Comboyne Rd complete

· Construction of the Newport Island Road roundabout on Hastings River Drive complete

· Substructure rehabilitation works on the Dunbogan Bridge - Reid Street – has designs complete with contract to awarded in April/May 2019

· Kindee Bridge structural repairs and bridge replacement optioneering has initial repairs complete with draft heritage assessment complete to inform strategic management plan for the bridge

· The Road Rehabilitation Programme includes the following:

Planning phase:

- Bransdon St, Wauchope

- Bay St, Port Macquarie,

- Bellbowrie St, Port Macquarie

Completed projects:

- Bago Rd (Milligans to Herons Creek), Herons Creek with final bitumen seal planned for September 2019

- Beechwood Rd (Riverbreeze to Waugh), Wauchope with final bitumen seal planned for September 2019

- Colonial Cct, Wauchope

- Burrawan Dr, Wauchope

- Fairmont Dr, Wauchope

- Range St, Wauchope

Reseal preparation phase:

- Lighthouse Beach Local Roads, Port Macquarie.

· Reseals in the Lighthouse Beach area were completed in January - March 2019. Further resealing works have been scheduled for Watonga St (subject to hot temperatures) however resealing on Matthew Flinders will be postponed until September 2019 to avoid impacting on the Ironman event (May 2019)

· Planning and installation of new bus shelters as per the Community Passenger Transport Infrastructure Grant Scheme (CPTIGS) is underway. A number of bus shelters have been installed across the LGA and include:

- High Street, Wauchope, Cameron Street, Wauchope, 2 x Beechwood Road, Beechwood, Pacific Drive, Port Macquarie, Ocean Drive, Port Macquarie, 2 x Ocean Drive, Lake Cathie, Granite St, Port Macquarie, 3 x Greenmeadows Dr, Port Macquarie, Hastings River Dr, Port Macquarie, Pacific Drive Port Macquarie and Ocean Dr, West Haven. The bus shelter at Port Macquarie Airport is in the planning phase

· Beach to Beach shared path project at Camden Haven has construction of Stage D9 pathway practically complete. Consultants engaged to undertake an alignment feasibility study and environmental pathway assessments for the remaining sections of path

· Lighthouse Road Tourism Connectivity Project - Commence Lighthouse road east upgrades - Matthew Flinders Drive to The Lighthouse is ongoing with the construction tender currently being advertised

· Orbital Road community engagement is now complete with a report being prepared to be presented to the June 2019 Ordinary Council Meeting

· Detailed designs for the Gordon/Horton Street intersection upgrades has project planning, survey and concept development complete. Design work now commenced

· Preparation of Local Environmental Plan (LEP), Development Control Plan (DCP) and Contributions Plan (CP) provisions for the Port Macquarie Health and Education Precinct has preliminary project planning commence ahead of and subject to adoption of the master plan for the Health and Education Precinct.

· The planning proposal for the preparation Development Control Plan (DCP) provisions for the “gateway sites” at the intersection of the Pacific and Oxley Hwy is on public exhibition during April and May 2019, with a further report planned to be presented to the June 2019 Ordinary Council Meeting

· Implementation of the Weed Management program is ongoing:

- Over 600ha of land treated for invasive weeds

- Over 800kms of weed dispersal routes treated

- Over 170 properties inspected for invasive weeds

· Over 970 customer requests relating to tree matters have been handled during July 2018 to March 2019

· Over 1,380 Development Applications, s96 Modifications, Construction Certificates and Complying Development Certificates have been determined within agreed processing times from July 2018 to March 2019

Natural and Built Environment - Operational Plan actions reported as behind

Operational Plan Activity 2018 - 2019	Lead Responsibility	Success Measures	Target	YTD
4.1.1.18 CW Commence construction of the Wauchope to Sancrox Trunk Main - Allocated Amount 2018-19 - $1,285,574	Water and Sewer (Infrastructure Delivery)	Deliver project according to approved project plan	100%	60%
Comment on progress Behind schedule. This project is in the finalisation of the design phase. During the previous reporting period the environmental assessment pathway for the proposed watermain was reviewed and the need for an Environmental Impact Statement (EIS) and Development Application (DA) was confirmed to be required for a portion of the propose route. These additional environmental assessment processes delayed the completion of the project design phase until mid 2019, hence delaying the potential construction commencement until the start of the 2019/20 FY at earliest. This project budget will consequently require some carry over into the 2019/20 FY.
4.1.2.2 CW Upgrade disinfection dosing system at various locations - Allocated Amount 2018-19 - $204,400	Water and Sewer	Deliver project according to approved project plan	100%	50%
Comment on progress Behind target. Sourcing alternative quotes for a sodium hypochlorite dosing package for the Telegraph Point Water Treatment Plant as the chlorine gas system proved not to be feasible.
4.1.3.01 CW Commence construction of the Port Macquarie Sewer rising main (PMSP71), Port Macquarie - Adopted 2017-18 - $1,388,749	Water and Sewer (Infrastructure Delivery)	Deliver project according to approved project plan	100%	85%
Comment on progress Behind schedule. This project continues from 2017/18 FY and is a multi-year project. Detailed design phase has reached completion during the reporting period, and construction phase planning progressing towards commencement in early 2019 and will continue into 2019/20 FY and require some project budget carry over.
4.1.3.18 CW Preconstruction of Thrumster Sewerage treatment Plant (STP -Area 13) - Phase 1 - 20000EP - Allocated Amount 2018-19 - $511,000	Water and Sewer	Deliver project according to approved project plan	100%	50%
Comment on progress Behind target. This project has been included as a high priority with Integrated Water Cycle Management project engagement with Public Works Advisory and includes Environmental Impact Statement and feasibility assessment of different options for Thrumster and the Port Macquarie STPs that can cater for growth in the Port Macquarie area.
4.1.5.06 CW Black Swan Terrace - Stormwater detention facility - Adopted 2017-18 - $300,000	Transport and Stormwater Network	Deliver project according to approved project plan	100%	80%
Comment on progress Behind schedule. Design is currently being amended to remove services clashes (Telstra and sewer).
4.2.1.03 Undertake development of Coastal Management Plans (Coastal Management Program)	Environmental Services	Development of Coastal Management Plans complete	100%	50%
Comment on progress Behind schedule. Development of the over-arching Coastal Management Program is dependent on funding. Grant funding being sought. Project Plan being developed
4.2.1.03 Undertake development of Coastal Management Plans (Coastal Management Program)	Environmental Services	Development of Estuary Management Plans complete	100%	50%
Comment on progress Behind schedule. Development of the over-arching Coastal Management Program is dependent on funding. Grant funding being sought. Project Plan being developed.
4.2.1.04 Wrights and Yarranabee Creeks Flood Study - Update to include Urban Drainage Systems	Environmental Services	Wrights and Yarranabee Creeks Flood Study complete	100%	0%
Comment on progress Behind target. Flood study presented to the December 2018 Ordinary Council Meeting, however due to policy change (climate change) developing scope for further modelling.
4.2.1.09 Undertake Detailed Hibbard Floodway Investigations	Environmental Services	Detailed Hibbard Floodway Investigations commenced	100%	80%
Comment on progress Behind schedule. Floodway blockage modelling complete, however some delays from consultant providing draft report.
4.4.1.02 Develop a Regional Integrated Transport Strategy - multi-year project	Transport and Stormwater Network	Deliver project according to approved project plan	100%	80%
Comment on progress Behind schedule. Project has been delayed due to the Orbital Community Engagement Project.
4.4.1.10 CW Lake Road - continuation of detailed design of dual lanes - Jindalee to Fernhill intersections and Chestnut Road to Ocean Drive - multi-year project	Transport and Stormwater Network (Infrastructure Delivery)	Deliver project according to approved project plan	100%	75%
Comment on progress Behind schedule This design only project continues from 2017/18 FY. Design is now progressing towards anticipated completion in June 2019 due to additional traffic study investigations required to inform the detailed designs.
4.4.1.12 CW Beechwood Road - continue the design for Stages 5 and 6 of Beechwood Road reconstruction - Riverbreeze to Waugh Street - multi-year project	Transport and Stormwater Network (Infrastructure Delivery)	Deliver project according to approved project plan	100%	85%
Comment on progress Behind schedule. This design only project continues from the 2017/18 FY. Design works ongoing including Yippen Creek crossing remain on the revised target of completion by Jun 2019.
4.4.1.29 CW Diamond Head Rd/The Boulevard Flood Access raising road (Dependant on success of grant funding application) Allocated Amount 2018-19 - $347,000 (Floodplain Risk Mangt Plan Action)	Transport and Stormwater Network (Infrastructure Delivery)	Deliver project according to approved project plan	100%	80%
Comment on progress Behind schedule. This project continues from 2017/18 FY and is pending finalisation of the environmental assessment and grant funding being announced. Construction not anticipated to commence prior to May 2019.
4.4.1.31 CW Deliver Bold Street Pedestrian Crossing Laurieton - Allocated Amount 2018-19 - $347,000	Transport and Stormwater Network (Infrastructure Delivery)	Deliver project according to approved project plan	100%	85%
Comment on progress Behind schedule. Design completion has been delayed by one month to May 2019. Construction commencement now expected in June 2019 with works continuing into the 2019/20 reporting period. Target construction completion is Dec 2019.
4.4.1.33 CW Continue detailed designs - north of Miala Street to Orana Drive Lake Cathie - Adopted 2017-18 - $250,000	Transport and Stormwater Network (Infrastructure Delivery)	Deliver project according to approved project plan	100%	85%
Comment on progress Behind schedule. This design only project continues from 2017/18 FY. The design engagement process is progressing and a community engagement session has been completed and a council report was presented to the Dec 2018 Ordinary Council meeting summarising the community feedback. The council have resolved to update the concept design to include parking lanes and a supplementary community engagement activity is proposed to inform the community of the updated designs once completed. The detailed design for the project will then follow for section A (Southern portion of works, Miala to Fiona Cres) and continue in 2019/20 FY. Target design completion has extended from Sept to Dec 2019.
4.4.1.48 Development Contribution Plan (Roads) Review and Update	Transport and Stormwater Network	Deliver project according to approved project plan	100%	80%
Comment on progress Behind schedule. Project scoping has been delayed due to other higher priority program activities.
4.4.1.52 AUS-SPEC Review - Undertake a comprehensive review of Councils full suite of design and construction specifications - multi-year project	Transport and Stormwater Network	Deliver project according to approved project plan	100%	80%
Comment on progress Behind schedule. Implementation of revised specifications have been delayed by other higher priority projects.
4.5.1.07 Investigate LEP and DCP amendments for the proposed Yippin Creek urban release area to the west of Wauchope	Strategic Land Use Planning	Report recommended draft planning outcomes to Council by 30 June	100%	50%
Comment on progress Behind schedule. The project has been delayed due to limited land owner interest and commitment to funding. Project status was considered as part of April 2019 report to Council on UGMS priorities.
4.6.1.04 In collaboration with community groups, such as Landcare, implement the Bushland Regeneration Program	Environmental Services	1,200ha of bushland under active management	1,200ha	694ha
Comment on progress Behind schedule. Resourcing limitations resulting from vacancies in this area have prevented this program from meeting target. The new Team Leader is to commence in April 2019.
4.6.1.06 Inform and educate residents, industry and community groups about Council’s tree management requirements within the Port Macquarie-Hastings 2013 Development Control Plan (DCP)	Recreation and Buildings	Provide advice in accordance with service standards and industry best practice	100%	11%
Comment on progress Behind target. Total number of active CRM's is 977. 774 (Public), 156 (Private) and 47 (Illegal tree removal/pruning). 62 customer requests currently exceed service standard. This has been impacted by a number of storm events resulting in tree damage during this reporting period. Additional information: 271 enquires (236 Public phone and 35 private phone and email enquires). This does not include calls transferred from call centre to mobile or landline.
4.7.1.2 CW Install solar energy systems at the Kew Waste Transfer Station and the Port Macquarie Reclaimed Water Treatment Plant	Water and Sewer	Solar system installation at the Port Macquarie Reclaimed Water Treatment Plant complete	100%	20%
Comment on progress Behind target. Public works have been engaged to develop tender specifications. Tender for solar installation at the Port Macquarie Reclaimed Water Treatment Plant is likely to be issued in Q4 of 18/19 due to delays with Tender documentation from Public Works.
4.7.1.6 CW Install solar energy systems at selected existing Council facilities - Allocated Amount 2018-19 - $100,000	Recreation and Buildings	Install solar energy systems at identified Council facilities	100%	80%
Comment on progress Behind schedule. Our two nominated projects, Wauchope & Kendall Pool have had all preliminary works completed.

Options

Seek further information on the content in this report.

Community Engagement & Internal Consultation

The information contained in this report has been subject to consultation with the Executive Team, Senior Leadership Team, Integrated Planning and Reporting Development Officer and Council Staff.

Planning & Policy Implications

This report is consistent and aligned with the Integrated Planning and Reporting Framework provisions contained in the Local Government Act (1993).

Financial & Economic Implications

The Quarterly Budget Review Statements are tabled separately and reflects the financial implications against the 2018-2019 Operational Plan.

Attachments

1 View. 2018-2019 Operational Plan Quarterly Progress Report as at 31 March 2019

AGENDA Ordinary Council

15/05/2019

Item: 09.10

Subject: Property Investment Portfolio - Six Monthly Report

Presented by: Strategy and Growth, Holly McBride

Alignment with Delivery Program

1.5.3 Develop, manage and maintain Council Business Units through effective commercial management.

RECOMMENDATION

That Council note the update provided on the Property Investment Portfolio as provided in this report

Executive Summary

Council adopted a Property Investment Policy in December 2017, to formalise the use of property investment by Council. As part of this adoption, it was resolved to "regularly review and report to Council on the performance of the Property Investment Portfolio and make recommendations regarding the portfolio, on a minimum six monthly basis, to contribute to financial sustainability, and to improve long term outcomes for the community.”

Recommendations regarding individual assets within the Portfolio are made to Council in line with market timing, and reported on in arrears. The following report covers the performance of the Property Investment Portfolio for the reporting period 1 October 2018 to 31 March 2019.

Discussion

This is the third six monthly report on the performance of Council’s Property Investment Portfolio. The land value of Council’s property assets as at 30 December 2018 is $126.0M. This incorporates 1,181 property assets, 604 which are designated for community use, and 577 which are designated for operational use.

During the reporting period, Council’s approach to managing the Property Investment Portfolio has continued to focus on 3 key areas, being property lease income, property development activities, and monitoring the market for external opportunities.

These are detailed below.

1. Property Lease Income:

The focus during the reporting period has been on continuing to ensure that appropriate commercial and community leases are in place for existing Council-owned properties. As at 31 December 2018, the annualised property-based lease and license income generated by Council is as follows:

Lease Type	No. of Leases	Income ex GST
Council as lessee	64	$ 45,000
Airport lease	31	$ 558,000
Commercial lease	36	$ 379,000
Community lease	72	$ 32,000
Outdoor dining and trading	57	$ 70,000
Residential lease	7	$ 41,000
Temporary licences	28	$ 9,000
Total number of leases and rental income	294	$ 1,088,000

During the reporting period, the resultant total annualised property-based lease and license income increased from $1.083M to $1.088M. 25 new leases were established (15 leases where Council is lessee, 2 community leases; and 8 outdoor dining and trading), and 2 commercial leases were removed. Outdoor dining and trading income continues to exceed budget despite the free trial in Wauchope and Camden Haven.

During the upcoming reporting period, Council will continue to manage existing commercial and community leases in an appropriate manner, and look to identify additional property-based revenue opportunities where appropriate.

2. Property Development Activity

The focus during the reporting period has been on generating value-add to Council’s existing land holdings through progression of planning, environmental studies or lodgement of development applications as appropriate. For the 6-month period, Council has undertaken work on the following activities:

· Partridge Creek, Thrumster

· Airport Business Precinct

· Council owned land in William street (Cnr William and Murray Streets)

During the reporting period, Council’s Partridge Creek residential project was assessed by the Northern Joint Regional Planning Panel, noting that at the 3 April 2019 Meeting this development was approved by the Panel.

This project involves the creation of 503 residential lots, a master lot for the future neighbourhood centre, 2 open space lots, a residual lot, and dedication of environmental land. The development will be carried out in 10 stages.

As detailed in the 2018-19 Operational Plan, Council will now commence the process to amend the approved Partridge Creek Development Application to enable relocation of the neighbourhood centre zone; and obtain an updated land valuation for the land holding. This will enable a report to be provided to Council outlining the Partridge Creek residential development options and support future strategic decision making.

Since the previous report, Council resolved (Item 12.09, 21 November 2018) “that the Council owned land within the Port Macquarie Airport Precinct Investigation Area was the most suitable land to supply 23.75 hectares of gross developable Business Park zoning” and that Council would “receive a further report to the February 2019 Council meeting in respect of a Planning Proposal for the Council owned land”. A draft Planning Proposal has been prepared for the Airport Business Park by the proponent (Port Macquarie Airport), which is currently being reviewed by Council Strategic Land Use Planning. The draft planning proposal is now expected to be reported to the June Council meeting for further consideration by Council.

In relation to Council Owned Land in William Street Port Macquarie (cnr William and Murray Streets), at the Ordinary Council meeting held on 20 February 2019, Council resolved (Item 14.01) “to enter into a Second Deed of Extension with Gowing Bros Limited, to extend the date for exercise of the Call Option Deed with Gowing Bros Limited for the option to purchase the property by a further six (6) months to 4 October 2019”.

At the Northern Joint Regional Planning Panel (JRPP) meeting held on 3 April 2019, the JRPP approved Gowing Bros Limited development application (DA) for a proposed multi-storey commercial and retail building complex on the site. Approval of the DA represents a key milestone in the Call Option Deed.

During the upcoming reporting period, Council will continue to progress existing property development opportunities.

3. Monitoring of the Market

During the reporting period, Council monitored the market for property development and property investment opportunities. Council has investigated a number of potential acquisition opportunities as they have come to market, however no acquisitions were made during the period.

As per the November 2018 Council resolution trend data is still being investigated and compiled for inclusion in future reports.

During the upcoming reporting period, Council will continue to monitor the market for appropriate property investment and property development opportunities.

Options

Council has the option to note the contents of this update report, or request further information.

Community Engagement & Internal Consultation

This report is a 6-monthly update on an existing Council Policy. No community engagement has been undertaken in preparing this report, noting that a number of the initiatives described are detailed in Council’s 2018-19 Operational Plan, and that the initiatives reported on are consistent with the principles of Council’s adopted Property Investment Policy.

Consultation has taken place between Councillor Hawkins and the Director Infrastructure on trending data available.

Planning & Policy Implications

There are no planning and policy implications in relation to this report.

Financial & Economic Implications

This report is a 6-monthly update on an existing Council Policy. There are no financial and economic implications in relation to this report.

Attachments

Nil

Donation to Salvation Army Red Shield Appeal Breakfast Launch	$250.00
Mayoral Morning Tea for Cory Cwm Welsh Valley Men’s Choir	$237.50
Gift for Mayor of Rhondda Cynon Taf County Borough Council - Wales	$39.00
Floral Bouquet for Sylvia Arnett - 108^th Birthday	$83.50
6 x ANZAC Day Wreaths for Commemorative Services	$390.00
Donation to Nyiirun Djiyagan Wakulda Women’s Festival	$100.00
	$1,100.00

General Fund	121,104,462
Waste Fund	16,333,282
Water Fund	91,054,352
Sewer Fund	59,848,135
Sanctuary Springs Fund	37,668
Broadwater	1,373,421
	289,751,320

Metropolitan	Non-metropolitan	County Councils
Principal CBD	Regional City	Water
Major CBD	Regional Strategic Area	Other
Metropolitan Large	Regional Rural
Metropolitan Medium	Rural
Metropolitan Small

Individual Councillor Annual Fee	Total Mayoral Annual Fee
$20,280	$64,530

Grant Category	Funds Allocated
General Community	$63,881
Place Making	$19,140
Total	$83,021

Number of applications prepared	56
Total value of grant applications	$29,053,972
Estimated staff time	1354.5 hours

Successful applications	62% (35)
Value of successful	$10,820,087
Estimated staff time	1034 hours

Applications with outcome pending	18% (10)
Value of pending	$7,530,205
Estimated staff time	135.5 hours

Unsuccessful applications	20% (11)
Value of unsuccessful	$10,452,862
Estimated staff time	185 hours

2009	Streetscape upgrade completed of Bold Street, between Seymour Street and Laurie Street, including a mid-block pedestrian crossing
May 2015	Port Macquarie-Hastings Pedestrian Access and Mobility Plan (PAMP) adopted by Council - Att #1
May 2017	Concept masterplan developed for streetscape upgrade of Bold Street, between Tunis Street and Seymour Street, including a pedestrian crossing adjacent to 73 Bold Street - Att #2
October 2017	Stronger Country Communities Fund (SCCF) grant nomination submitted for construction of the pedestrian crossing and associated streetscape works based on the earlier developed concept masterplan
March 2018	Notification that the SCCF nomination was successful
July 2018	Preliminary detailed design of crossing completed - Att #3
31 October 2018	Local Traffic Committee Recommendation to Council: That a ‘pedestrian (zebra) crossing’ be installed in Bold Street, Laurieton, between Tunis Street and Seymour Street.- Att #4
12 December 2018	Council Resolution: That Council endorse the Local Traffic Committee’s recommendation for a ‘pedestrian (zebra) crossing’ to be installed in Bold Street, Laurieton, between Tunis Street and Seymour Street. - Att #5