Agenda of Ordinary Council - Wednesday, 4 August 2021

MINUTES

Ordinary Council Meeting

21/07/2021

PRESENT

Members:

Councillor Peta Pinson (Mayor)

Councillor Lisa Intemann (Deputy Mayor)

Councillor Rob Turner

Councillor Sharon Griffiths

Councillor Peter Alley

Councillor Geoff Hawkins

Other Attendees:

Chief Executive Officer (Dr Clare Allen)

Director Corporate Performance (Rebecca Olsen)

Director Development and Environment (Melissa Watkins)

Acting Director Infrastructure (Cameron Hawkins)

Director Strategy and Growth (Jeffery Sharp)

Group Manager Governance (Michael Ferguson)

Governance and Legal Officer (Kirsty Callander)

Governance Support Officer (Bronwyn Lyon)

This meeting was held remotely and electronically through Microsoft Teams

and is live streamed on Council’s YouTube channel.

The meeting opened at 5:30pm.

01 ACKNOWLEDGEMENT OF COUNTRY

The Mayor opened the meeting with an Acknowledgement of Country and welcomed all in attendance on line.

02 REMOTE ATTENDANCE AT MEETING

Due to the current COVID-19 health emergency all Councillors are attending by remote means.

03 LOCAL GOVERNMENT PRAYER

Due to the current COVID-19 health emergency, the Local Government Prayer was not delivered as part of this meeting.

04 APOLOGIES

Nil.

05 CONFIRMATION OF MINUTES

RESOLVED: Griffiths/Alley

That the Minutes of the Ordinary Council Meeting held on 16 June 2021 be confirmed.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

06 DISCLOSURES OF INTEREST

Councillor Griffiths declared a Special Disclosure of Pecuniary Interest under Section 451(4) & (5) of the Local Government Act 1993 in relation to Item 12.05 - Fernbank Creek and Sancrox Villages Structure Plan.

07 MAYORAL MINUTES

Nil.

08 CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING

There are no confidential attachments to reports for the Ordinary Council Meeting.

Suspension of Standing Orders

RESOLVED: Alley/Griffiths

That Standing Orders be suspended to allow Items 09.06, 09.07, 10.03, 12.01, 12.02, 12.03, 12.04, 12.05, 12.06, 12.07, 12.08 not in the block to be brought forward and considered next.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

09.06 Proposed Sale and Closure of Granny Bell Lane North Haven

RESOLVED: Pinson/Griffiths

That Council:

1. Note the feedback received from the owners of 17 Granny Bell Lane, North Haven.

2. Endorse the sale of Granny Bell Lane to the owners of 17 Granny Bell Lane, North Haven with no restrictions to the use of the land.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

09.07 Draft Community Strategic Plan

RESOLVED: Intemann/Griffiths

That Council

1. Note the Engagement Report outlining the engagement approach that supported the development of the Draft Community Strategic Plan.

2. Note the Draft Community Strategic Plan.

3. Place the Draft Community Strategic Plan on public exhibition from 26 July 2021 until 27 August 2021.

4. Request that a future report be presented to the October 2021 Ordinary Council meeting with a review of community submissions and to adopt the final Community Strategic Plan.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

10.03 Port Macquarie Aquatic Facility

RESOLVED: Intemann/Griffiths

That Council:

1. Note the recommendation from the May 2021 Ordinary Council Meeting to provide a report to the July 2021 Ordinary Council Meeting outlining community feedback provided during the public exhibition period.

2. Note the completion of the 28-day consultation period on the 20 June 2021.

3. Note that given the large amount of feedback received from the community in relation to the project there is further review required to be undertaken by staff.

4. Request the Chief Executive Officer present a report to the October 2021 Ordinary Council meeting outlining the community feedback provided during the public exhibition period and the proposed way forward.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

12.01 Notice of Motion - NSW State Government's Voluntary House Raising Scheme

RESOLVED: Pinson/Griffiths

That Council request the Chief Executive Officer to provide a report to the October 2021 Ordinary Council Meeting providing an overview of the NSW State Government’s Voluntary House Raising Scheme, an assessment of potential opportunities and barriers to implementing the Voluntary House Raising Scheme for the Port Macquarie-Hastings Local Government Area and seek advice from the Department of Planning, Industry and Environment on the processes required to be considered for the scheme.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

12.02 Notice of Motion - Urban Forest Strategy

RESOLVED: Alley/Intemann

That Council considers the incorporation of an action to develop an Urban Forest Strategy for urban and suburban areas, in the development of the draft Climate Change Response Strategy and supporting action plans.

carried: 4/2

For: Alley, Hawkins, Intemann and Turner

Against: Griffiths and Pinson

12.03 Rawdon Island Bridge update

RESOLVED: Intemann/Alley

That Council:

1. Note the current status of the Rawdon Island Bridge, and the absolute reliance of the local community on the bridge access.

2. Note the timeline of events outlined in the staff report to this item, and that State and Federal Local Members of Parliament were advised of the situation on 3 and 4 July 2021.

3. Request the Chief Executive Officer:

a) Progressively undertake investigations and assessments to determine the most appropriate path forward with respect to Emergency, Short, Medium and Long term solutions.

b) Urgently contact our Local State Members of Parliament seeking assistance through the Australian Defence Force (ADF) for advice and assistance as regards potential repairs to the deck support to enable weight-limited usage of the bridge while longer term solutions are implemented.

c) Immediately contact Local Federal Member of Parliament, Dr David Gillespie, advising him of actions taken and seeking support in securing financial and technical assistance, including possible assistance from the ADF.

d) Take all reasonable steps to urgently facilitate safe and workable access solutions for the community and impacted individuals, including adequate shuttle or similar service, lighting improvements especially on the island side, shelter on the bridge and at parking/waiting areas, trolleys for moving goods across the bridge, stockyards on the island side, secure parking, mail services, etc.

e) Compile a timeline of all Emergency, Short, Medium and Long term options and their likely delivery, noting any matters still to be decided and their dependent conditions (e.g. NSW approval, availability of products/services etc), updated weekly to all stakeholders including Councillors, so the community can be fully informed and have confidence in making their own decisions for future personal and business arrangements.

f) Provide clarity to the community with regard to the outcome of monitoring of bridge movement and the implications for bridge weight-bearing.

g) Ensure all Councillors are invited to Council-run community meetings on this matter.

h) Identify feasible funding options for works associated with this situation.

i) Report monthly to Council on progress on these matters.

4. Note Council’s existing Bridge Management System and request the Chief Executive Officer develop a Bridge Management Policy to formalise the management requirements outlined in the system, including the extent and frequency of inspections, and report to the December 2021 Ordinary Council Meeting.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

12.04 Urban Growth Management Strategy Update

RESOLVED: Intemann/Griffiths

That Council:

1. Note the progress of actions from Council’s Urban Growth Management Strategy as detailed within this report.

2. Endorse the information and associated timeframes contained within this report, in relation to the proposed continued progression of actions as detailed within Council’s Urban Growth Management Strategy.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

12.05 Fernbank Creek and Sancrox Villages Structure Plan

Councillor Griffiths declared a special interest in this Item, left the meeting and took no part in the discussion or voting thereon. The time being 6:29pm.

RESOLVED: Intemann/Turner

That Council:

1. Note the additional sheet titled “Alternate Option relating to Lot 1 DP 100991 and Lot 14 DP 1073738” included as a minor administrative amendment in the “Draft Fernbank Creek and Sancrox Villages Structure Plan”.

2. Progress to public exhibition; the “Draft Fernbank Creek and Sancrox Villages Structure Plan” including the additional sheet identified in 1 above, for a period of not less than 28 days.

3. Continue to work with the Le Clos Sancrox Planning Proposal proponent in relation to the preparation of draft infrastructure contributions and finance documentation.

carried: 5/0

For: Alley, Hawkins, Intemann, Pinson and Turner

Against: Nil

Councillor Griffiths returned to the meeting, the time being 6:33pm.

12.06 Amendment to Port Macquarie-Hastings Local Environmental Plan 2011 - Natural Disasters Recovery Clause under section 3.22 of the EP&A Act 1979

RESOLVED: Turner/Griffiths

That Council:

1. Adopt the new State Government Standard Instrument (LEP) Order ‘Clause 5.9 Dwelling house or secondary dwelling affected by natural disaster’ to assist homeowners in rebuilding, repairing and recovering a dwelling house or secondary dwelling after natural disaster events such as storms, floods or bushfires.

2. Apply the clause to the following land use zones in the Port Macquarie-Hastings Local Environmental Plan 2011 in consultation with the NSW Department of Planning Industry and Environment:

a) RU1 Primary Production, RU2 Rural Landscape, and RU5 Village;

b) R1 General Residential, R2 Low Density Residential, R3 Medium Density Residential, R4 High Density Residential, and R5 Large Lot Residential;

c) B1 Neighbourhood Centre and B2 Local Centre;

d) E4 Environmental Living.

3. Request the Minister for Planning and Public Spaces, the Hon. Rob Stokes MP to prepare a draft Local Environmental Plan under Section 3.22 of the Environmental Planning and Assessment Act, 1979 to expedite an amendment to the Port Macquarie-Hastings Local Environmental Plan 2011 to insert ‘Clause 5.9 Dwelling house or secondary dwelling affected by natural disaster’ from the Standard Instrument (LEP) Order.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

12.07 Policy Reviews - Beach Driving and Dogs in Public Open Spaces

RESOLVED: Pinson/Hawkins

That Council:

1. Note the submissions and feedback received relating to the Draft Beach Driving Policy during the public exhibition period.

2. Adopt the Beach Driving Policy, as presented, monitor and review the policy in 12 months.

3. Thank people who provided feedback during the review of the Beach Driving Policy.

4. Note that the Draft Dogs in Public Open Spaces Policy will be presented to Council for further consideration in October 2021 following further discussions with NPWS regarding dogs on Washhouse Beach.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

12.08 Integrated Strategic Transport Network Plan Update

MOTION

MOVED: Hawkins/Intemann

That Council:

1. Note that several of the projects below are already known, committed and fully or partially funded by either / both Council and / or the NSW State Government but are included in this report due to their significance in the overall transport network.

2. Note that the increased bias towards prioritizing projects in the short and short to medium terms (0 to 5 and 5 to 10 years respectively) is currently not achievable with the existing structure and / or resources base and, consequently, requests the Chief Executive Officer to report back to Council before 31 December 2021 with recommendations as to how best address this issue.

3. In relation to roads infrastructure projects, allocate the highest priority to:

a) Short Term:

i) Oxley Hwy / Pacific Hwy intersection upgrades.

ii) Oxley Hwy Upgrades – Wrights Rd to Lake Rd.

iii) Houston Mitchell Dr / Pacific Hwy intersection initial safety upgrades.

iv) Planning only for alternative flood free access to the airport (refer point 4 below).

v) Duplication of Lake Rd West – Ocean Dr to Chestnut St and beyond to include the Jindalee Rd intersection upgrade.

vi) Alternative access to the Health and Education precinct, including additional access to and from the Hospital car park via Merrigal Rd and Toorak Crt.

vii) Ocean Dr Duplication completion Matthew Flinders Dr to Greenmeadows Dr south.

viii) Boundary St Duplications and Upgrade.

ix) Duplication of Hastings River Dr – Hughes Pl to Boundary St.

x) Boundary St / Hastings River Dr intersection upgrade.

xi) Ocean Dr / Hastings River Dr corridor upgrades - in line with Corridor Strategy recommendations, including upgrades through Lake Cathie and Bonny Hills.

xii) King Creek Rd / Oxley Hwy intersection upgrade.

b) Short To Medium Term:

i) Upgrade and sealing Lorne Rd – Tipperary Rd to Playfords Rd.

ii) Duplication of John Oxley Dr – Kingfisher Dr to The Ruins Way.

iii) Upgrade of Lighthouse Rd, including pedestrian & cyclist upgrades.

iv) Houston Mitchell Dr / Pacific Hwy intersection grade separation upgrade.

c) Medium Term:

i) Oxley Hwy upgrades - east facing ramps at Carlie Jane Dr and off ramp at John Oxley Dr

ii) Upgrade and sealing of Stoney Creek Rd, including upgrades to the Pembrooke Rd / Stoney Creek Rd intersection.

iii) Construction of alternative flood free access to the airport (refer point 4 below).

d) Long Term:

i) Oxley Hwy / Sovereign Dr / John Oxley Dr intersection upgrade.

ii) Upgrades to Beechwood Rd, including raising the Yippin Creek Bridge.

iii) Improved east-west connections from Ocean Dr to the Oxley Hwy.

iv) Improved connections in the Thrumster – Fernbank Creek and Sancrox area in line with predicted development.

e) Continuous:

i) Improvements to public transport services.

ii) Improvements to cycling and shared path infrastructure.

iii) Improvements to footpath and pedestrian infrastructure.

4. Note the importance of improving flood free access to the airport and that there are interdependencies between a proposed airport access road and several Oxley Highway upgrade project options, therefore prioritise the planning for a proposed airport access road in the short term and prioritise the construction for the medium term.

5. Note that several of the listed priorities are on the State road network and cannot be undertaken by Council.

6. Note that assessment and design will need to be undertaken in advance of construction, sometimes by many years in the case of complex route planning.

7. Request the Chief Executive Officer continue to work closely with Transport for NSW to ensure delivery of priorities on the State road network.

8. Request the Chief Executive Officer provide a report to the March 2022 Council Meeting with the final draft Joint Integrated Transport Network Plan for public consultation.

9. Continue to engage with the State and Federal Governments via local Members of Parliament to keep them informed with respect to transport network priorities and likely funding pressure points and opportunities to co-invest in worthy projects.

carried: 4/2

For: Alley, Hawkins, Intemann and Turner

Against: Griffiths and Pinson

Due to technical difficulties, Councillor Alley left the meeting, the time being 7:32pm.

AMENDMENT

MOVED: Pinson/Griffiths

That Council:

1. Defer Item 12.08 - Integrated Strategic Transport Network Plan Update.

2. Request the Chief Executive Officer write to all Local State and Federal Members seeking their feedback on the proposed integrated transport network plan.

3. Upon response from Local State and Federal Members, provide a full briefing to the new Council in October 2021 to workshop Council / State and Federal Government alignment for the future network.

THE AMENDMENT WAS PUT AND WAS LOST

lost: 2/3

For: Griffiths and Pinson

Against: Hawkins, Intemann and Turner

Councillor Alley returned to the meeting, the time being 7:34pm.

THE MOTION WAS PUT AND CARRIED

RESOLVED: Hawkins/Intemann

That Council:

3. In relation to roads infrastructure projects, allocate the highest priority to:

a) Short Term:

i) Oxley Hwy / Pacific Hwy intersection upgrades.

ii) Oxley Hwy Upgrades – Wrights Rd to Lake Rd.

iii) Houston Mitchell Dr / Pacific Hwy intersection initial safety upgrades.

iv) Planning only for alternative flood free access to the airport (refer point 4 below).

v) Duplication of Lake Rd West – Ocean Dr to Chestnut St and beyond to include the Jindalee Rd intersection upgrade.

vi) Alternative access to the Health and Education precinct, including additional access to and from the Hospital car park via Merrigal Rd and Toorak Crt.

vii) Ocean Dr Duplication completion Matthew Flinders Dr to Greenmeadows Dr south.

viii) Boundary St Duplications and Upgrade.

ix) Duplication of Hastings River Dr – Hughes Pl to Boundary St.

x) Boundary St / Hastings River Dr intersection upgrade.

xi) Ocean Dr / Hastings River Dr corridor upgrades - in line with Corridor Strategy recommendations, including upgrades through Lake Cathie and Bonny Hills.

xii) King Creek Rd / Oxley Hwy intersection upgrade.

b) Short To Medium Term:

i) Upgrade and sealing Lorne Rd – Tipperary Rd to Playfords Rd.

ii) Duplication of John Oxley Dr – Kingfisher Dr to The Ruins Way.

iii) Upgrade of Lighthouse Rd, including pedestrian & cyclist upgrades.

iv) Houston Mitchell Dr / Pacific Hwy intersection grade separation upgrade.

c) Medium Term:

i) Oxley Highway upgrades - east facing ramps at Carlie Jane Dr and off ramp at John Oxley Dr

ii) Upgrade and sealing of Stoney Creek Rd, including upgrades to the Pembrooke Rd / Stoney Creek Rd intersection.

iii) Construction of alternative flood free access to the airport (refer point 4 below).

d) Long Term:

i) Oxley Highway / Sovereign Dr / John Oxley Dr intersection upgrade.

ii) Upgrades to Beechwood Rd, including raising the Yippin Creek Bridge.

iii) Improved east-west connections from Ocean Dr to the Oxley Hwy.

iv) Improved connections in the Thrumster – Fernbank Creek and Sancrox area in line with predicted development.

e) Continuous:

i) Improvements to public transport services.

ii) Improvements to cycling and shared path infrastructure.

iii) Improvements to footpath and pedestrian infrastructure.

5. Note that several of the listed priorities are on the State road network and cannot be undertaken by Council.

6. Note that assessment and design will need to be undertaken in advance of construction, sometimes by many years in the case of complex route planning.

7. Request the Chief Executive Officer continue to work closely with Transport for NSW to ensure delivery of priorities on the State road network.

8. Request the Chief Executive Officer provide a report to the March 2022 Council Meeting with the final draft Joint Integrated Transport Network Plan for public consultation.

carried: 4/2

For: Alley, Hawkins, Intemann and Turner

Against: Griffiths and Pinson

13 ITEMS TO BE DEALT WITH BY EXCEPTION

RESOLVED: Alley/Griffiths

That Items 09.01, 09.02, 09.03, 09.04, 09.05, 10.01, 10.02 be considered as a block resolution.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

RESOLVED: Alley/Griffiths

That all recommendations listed in the block resolution be adopted by Council.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

09.01 Status of Reports From Council Resolutions

BLOCK RESOLVED: Alley/Griffiths

That Council note the information contained in the Status of Reports from Council Resolutions report.

09.02 Mayoral Discretionary Fund Allocations - 3 June to 7 July 2021

BLOCK RESOLVED: Alley/Griffiths

That Council note the Mayoral Discretionary Fund allocations for the period 3 June to 7 July 2021 inclusive.

09.03 Investments - June 2021

BLOCK RESOLVED: Alley/Griffiths

That Council note the Investment Report for the month of June 2021.

09.04 Debt Recovery Policy Review - Post Exhibition

BLOCK RESOLVED: Alley/Griffiths

That Council adopt the amended Debt Recovery Policy.

09.05 Loans to Incorporated Sporting Bodies & Incorporated Community Groups Policy Review - Post Exhibition

BLOCK RESOLVED: Alley/Griffiths

That Council rescind the Loans to Incorporated Sporting Bodies & Incorporated Community Groups Policy.

Item 09.06 Proposed Sale and Closure of Granny Bell Lane North Haven, has been addressed previously within the meeting.

Item 09.07 Draft Community Strategic Plan, has been addressed previously within the meeting.

10.01 Port Macquarie Transport Network Community Consultative Committee

BLOCK RESOLVED: Alley/Griffiths

That Council agree to extend the membership of the Port Macquarie Transport Community Consultative Committee for a period of 5 months to April 2022.

10.02 Recommended Items from the Mayor's Sporting Fund Sub-Committee - June 2021

BLOCK RESOLVED: Alley/Griffiths

That Council, pursuant to Section 356 of the Local Government Act 1993, grant financial assistance from the Mayor’s Sporting Fund as follows:

1. Laura Reynolds - $350 to compete at the Australian Junior Beach Volleyball Championships in Coolangatta, Queensland which were held on 26 - 29 April 2021

2. Charlie Beard - $350 to compete at the Youth Beach Phoenix Program in the National Youth Beach Championships in Coolangatta, Queensland on 25 - 29 April 2021.

3. Bayden Smith - $500 to compete at the Under 18 Men’s Australian Hockey Championships on 8 - 16 April 2021 in Launceston, Tasmania.

Item 10.03 Port Macquarie Aquatic Facility, has been addressed previously within the meeting.

Item 11 Your Business and Industry - NIL

Item 12.01 Notice of Motion - NSW State Government's Voluntary House Raising Scheme, has been addressed previously within the meeting.

Item 12.02 Notice of Motion - Urban Forest Strategy, has been addressed previously within the meeting.

Item 12.03 Rawdon Island Bridge update, has been addressed previously within the meeting.

Item 12.04 Urban Growth Management Strategy Update, has been addressed previously within the meeting.

Item 12.05 Fernbank Creek and Sancrox Villages Structure Plan, has been addressed previously within the meeting.

Item 12.06 Amendment to Port Macquarie-Hastings Local Environmental Plan 2011 - Natural Disasters Recovery Clause under section 3.22 of the EP&A Act 1979, has been addressed previously within the meeting.

Item 12.07 Policy Reviews - Beach Driving and Dogs in Public Open Spaces, has been addressed previously within the meeting.

Item 12.08 Integrated Strategic Transport Network Plan Update, has been addressed previously within the meeting.

CONFIDENTIAL SESSION

RESOLVED: Griffiths/Alley

1. That pursuant to section 10A subsections 2 & 3 and 10B of the Local Government Act 1993 (as amended), the press and public be excluded from the proceedings of the Confidential Session of Council on the basis that items to be considered are of a confidential nature.

2. That Council move into Closed Session to receive and consider the following items

Item 14.01 T-21-21 Design and Construction of Wayne Richards Park Pump Track / Bike Track

This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

3. That the resolutions made by Council in Confidential Session be made public as soon as practicable after the conclusion of the Confidential Session and such resolutions be recorded in the Minutes of the Council Meeting.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

14.01 T-21-21 Design and Construction of Wayne Richards Park Pump Track / Bike Track

RESOLVED: Griffiths/Alley

That Council:

1. Accept the Tender from Velosolutions Australia Pty Ltd for the Lump Sum of $280,000 (exclusive of GST) for T-21-21 Design and Construction of Wayne Richards Park Pump Track / Bike Track.

2. Affix the seal of Council to the necessary document.

3. Maintain the confidentiality of the documents and consideration in respect of Request for Tender T-21-21.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

MOVED: Griffiths/Alley

That the Council Meeting be re-opened to the public.

carried: 6/0

For: Alley, Griffiths, Hawkins, Intemann, Pinson and Turner

Against: Nil

The outcomes of the Confidential Session of the Ordinary Council were read to the meeting by the Group Manager Governance.

The meeting closed at 7:52pm.

………………………………………..

Peta Pinson

Mayor

AGENDA Ordinary Council

04/08/2021

Item: 09.01

Subject: Status of Reports From Council Resolutions

Presented by: Chief Executive Officer, Dr Clare Allen

Alignment with Delivery Program

1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values.

RECOMMENDATION

That Council note the information contained in the Status of Reports from Council Resolutions report.

Discussion

Report	Date & Item of Resolution	Status	Reporting Officer	Previous Anticipated Date/s for Report	Current Anticipated Date for Report
Sustainability and Climate Change Strategy - adaptation initiatives	09/12/2020 Item 13.06	Awaiting consideration from Sustainability Advisory Sub-Committee in July 2021	DDE	Jun-21	Aug-21
Bushfire Disaster Recovery Funding	17/02/2021 Item 10.17		DSG		Aug-21
COVID19 Recovery and Stimulus Projects	17/02/2021 Item 12.02		DSG		Aug-21
Draft Sustainability Policy and Draft Climate Change Policy	19/05/2021 Item 09.12	Being presented to Sustainability Advisory Committee in July 2021	DSG	Jul-21	Aug-21
Draft Cultural Plan	19/05/2021 Item 10.03	Further work is being undertaken on the Plan to incorporate feedback received during the submission period.	DSG	Jul-21	Aug-21
Classification as "Operational" Land - 52 John Oxley Drive, Port Macquarie - post exhibition.	20/06/18 Item 14.05	On hold as per CEO advice	SG	Mar-20 Nov-20 Mar-21 Apr-21 Jun-21	Sep-21
Council owned lots at North Shore - Progress of Sale	19/09/18 Item 09.24)	Council is currently in the process of obtaining DA's for the individual lots, prior to sale - this will provide assurance to future purchasers that the lots can be built on.	SG	Dec-19 Feb-20 Sep-20 Mar-21 Apr-21 Jun-21	Sep-21
Footpaving of Roads Policy - Review	01/07/2020 Item 13.01	To be considered in conjunction with development of the Regional Integrated Transport Strategy (RITS)	DSG	Dec-20 Jun-21 Aug-21	Sep-21
Planning Proposal (PP2017-11.1) The Chimneys, Homedale Road, Kew	17/06/2020 Item 13.03	Awaiting further supporting documentation from the proponent.	DDE	Sep-20 Oct-20 Mar-21 May-21 Jul-21	Sep-21
Land acquisition for future parallel taxiway at Port Macquarie Airport - post exhibition	12/08/2020 Item 12.05	Acquisition from Crown Lands is progressing.	DDE	Dec-20 Mar-21 Aug-21	Sep-21
Biodiversity Investigations and Stewardship Sites	23/09/2020 Item 15.07	Awaiting consultant's report.	DDE	Mar-21 May-21 Jul-21	Sep-21
Bonny Hills Reserves Draft Master Plan - post exhibition	09/12/2020 Item 11.02	Delayed due to workload redirected to flood event recovery efforts	DDE	Apr-21 May-21 Jun-21 Jul-21	Sep-21
PP2011 - 9.3: Revised Planning Proposal Request - South Blackwood Street, Port Macquarie - response from DPIE	17/03/2021 Item 13.06	Awaiting additional information / studies required from applicant	DDE	Jun-21 Jul-21	Sep-21
Fernbank Creek and Sancrox Planning Investigation - Gateway Determination	17/03/2021 Item 13.08		DSG		Sep-21
Coastal Protection Options - Illaroo Road, Lake Cathie	21/04/2021 Item 13.06	Postpone to after Council Elections	DDE	Jun-21	Sep-21
T-20-41 Kew Main Street Upgrade	21/04/2021 Item 15.01	Negotiations ongoing and awaiting design information from consultant	DI	Jun-21 Jul-21	Sep-21
Sale of Surplus Land - 178 Nancy Bird Walton Drive, Kew - outcomes of disposal process	19/05/2021 Item 14.01	Negotiations for disposal are still underway	DSG	Aug-21	Sep-21
Draft s9.11 Airport Business Park Roads Contribution Plan	20/05/2020 Item 13.05	The development of a new Contributions Plan will be incorporated in the program for review of Council developer contributions framework.	DSG	Dec-20 Jun-21	Oct-21
Trialling Of Parklets In The Port Macquarie Town Centre	16/05/18 Item 10.02	Council is still working the relevant approvals - current occupations October 2021.	DDE	Aug-20 Jun-21	Oct-21
Ferry Operations - Vehicle Movements & Vehicles Left on Bank Monitoring	19/05/2021 Item 12.03		DI		Oct-21
Draft Port Macquarie-Hastings Local Housing Strategy 2021-2041 - post exhibition	19/05/2021 Item 12.06		DDE		Oct-21
MNC Joint Organisation - financial arrangements and funding mechanism	16/06/2021 Item 09.03		CEO		Oct-21
Community Strategic Plan - post exhibition	21/07/2021 Item 09.07		DSG		Oct-21
Port Macquarie Aquatic Facility - post exhibition	21/07/2021 Item 10.03		DDE		Oct-21
North Brother Local Catchments Flood Study - Draft Floodplain Risk Management Study and Plan - post exhibition	21/04/2021 Item 13.02		DI		Nov-21
Developments, Public Place & Events Waste minimisation and Management Policy - outcomes of engagement	19/05/2021 Item 12.02		DCP		Nov-21
Key intersections for upgrade - costs and prioritisations	09/12/2020 Item 13.01	Delayed due to workload redirected to flood event recovery efforts & to align with Traffic Nework report for Jul-21	DI	Apr-21 Jun-21 Jul-21	Nov-21
Establishment of a "Fly Neighbourly Agreement"	21/10/2020 Item 12.01	Stakeholder engagement continuing, including local aircraft operators and statutory authorities (eg CASA)	DCP	Feb-21 Apr-21 Jun-21	Dec-21
Bridge Management Policy	21/07/2021 Item 12.03		DI		Dec-21
Joint Integrated Transport Network Plan - final draft for public consultation	21/07/2021 Item 12.08		DI		Mar-22
Biodiversity Certification Assessment and Strategy - Port Macquarie Airport and Surrounding Land - viability and implications of the options for securing the required Blackbutt Tallowwood dry grassy open forest and Koala habitat credits, prior to the clearing that creates the demand for those credits.	10/08/16 Item 12.01		DDE		2021 (estimate)
Tuffins Lane Sporting Fields - Terms of Agreement	14/12/16 Item 06.02	Awaiting Catholic Parish advice	CEO	Oct-18 Mar-19 Apr-19 Jul-19 Dec-19 Jun-20	TBA
Integrated Strategic Transport Network Plan - prioritising projects	21/07/2021 Item 12.08		DI		TBA - before 31/12/2021

Cyclic Reports

Report	Reporting Officer	Reporting Cycle	Month	Altered Report Date	Reason for Altered Date
Mayoral Discretionary Fund Allocations	CEO	Monthly	Every
Monthly Financial Update	DCP	Monthly	Every (except July)
Investments	DCP	Monthly	Every	Not August 2021	Not available within meeting deadline timeframe
Recommendations by the Mayor’s Sporting Fund Sub-Committee	DSG	Monthly	Every	Not August 2021	Not available within meeting deadline timeframe
Rawdon Island Bridge - Progress Report (21/07/2021 Item 12.03)	DI	Monthly	Every	Not August 2021	Not available within meeting deadline timeframe
Legal Fees - Update Report (19/09/18 - Item 09.16)	CEO	Quarterly	Feb, May, Aug, Nov
Development Activity and Assessment System Performance	DDE	Quarterly	Feb, May, Aug, Nov
Port Macquarie Health and Education Precinct - Update Report (06/05/2020 - Item 13.03)	DSG	Quarterly	Feb, May, Aug, Nov	remove from cyclic reporting	Moving to milestone reporting as per the November 2020 OC resolution Item 13.01
Operational Plan – Quarterly Progress	DCP	Quarterly	May, Nov (other 2 quarters reported with DP 6 monthly progress report)
Grant Application Status Report (21/08/19 - Item 11.02)	DSG	Biannual	Feb, Aug
Glasshouse Strategic Plan Update	DCP	Biannual	Feb, Aug
Delivery Program – Six Monthly Progress	DCP	Biannual	Feb, Sep
Long Term Energy Strategy – Progress	DDE	Biannual	May, Nov		Awaiting further information on power purchasing agreement
Economic Development Strategy - Progress (20/11/2013 - Item 10.03)	DSG	Biannual	May, Nov
Update on Site Specific Planning Proposal Requests	DDE	Biannual	Jun, Dec
Local Strategic Planning Statement (19/02/2020 - Item 10.22)	DSG	Biannual	Feb, Aug	May-21 Jun-21 Sep-21	Awaiting CSP feedback and adoption
Mayoral and Councillor Fees (Setting of)	CEO	Annually	May
Port Macquarie-Hastings Destination Management Plan 2020-2024 (20/05/2020 - Item 12.01)	DSG	Annually	Jun
Kooloonbung Creek Flying Fox Camp Management Plan - Annual Update (16/06/2021 - Item 12.03)	DDE	Annually	Jun
Council Policy - Status	CEO	Annually	Jul	Aug-21
Recreation Action Plan – Status	DDE	Annually	Jul	Aug-21	Status updates for plan still be sought
UGMS - Annual Progress Report on Implementation and Status of Actions (20/06/18 - Item 12.07)	DSG	Annually	Jul
Local Preference Policy Outcomes	DCP	Annually	Aug	Oct-21	A review into the Procurement function is currently being undertaken, and this report will be presented following completion.
Annual Report of the Activities of the Mayor’s Sporting Fund	DSG	Annually	Sep
Council Meeting Dates	CEO	Annually	Sep
Creation of Office - Deputy Mayor	CEO	Annually	Sep
Audit Committee Annual Report	CEO	Annually	Sep
Annual Report of Disability Discrimination Act Action Plan	DSG	Annually	Sep
Legislative Compliance Register	CEO	Annually	Sep
Cultural Plan 2018 - 2021 - Implementation Progress Report (19/09/18 - Item 10.02)	DSG	Annually	Sep
Koala Recovery Strategy Annual Report (19/09/18 - Item 12.05)	DDE	Annually	Sep
Annual Disclosure of Interest Returns	CEO	Annually	Oct
Council’s Annual Report	DCP	Annually	Nov
Update Report - Impact of cost shifting for the previous financial year including any additional categories of cost-shifting that have been identified (21/10/15 - Item 09.04)	DCP	Annually	Nov
Performance of Property Investment Portfolio (20/11/19 - Item 10.17)	DSG	Annually	Nov
Code of Conduct Complaints Annual Report	CEO	Annually	Dec

Attachments

Nil

AGENDA Ordinary Council

04/08/2021

Item: 09.08

Subject: 2017-2022 Delivery Program and 2020-2021 Operational Plan - Six Monthly Progress Report as at 30 June 2021

Presented by: Corporate Performance, Rebecca Olsen

Alignment with Delivery Program

1.1.4 Provide easy to understand and accessible community reporting.

RECOMMENDATION

That Council note the 2017-2022 Delivery Program and 2020-2021 Operational Plan Six Monthly Progress Report as at 30 June 2021.

Executive Summary

The 2020-2021 Operational Plan is a sub plan of the adopted 2017-2022 Delivery Program. The Delivery Program is designed as the single point of reference for all key activities to be undertaken during a term of Council. The Operational Plan details the individual actions, projects and activities Council will undertake in the financial year to meet the commitments made in the Delivery Program.

Progress reports to Council and the community provide a central point of information on the progress of all actions set out in the 2020-2021 Operational Plan. The overview section in this report provides an overall statistical snapshot of the 2020-2021 Operational Plan performance by Community Theme.

Six monthly progress reports on the Delivery Program are a legislated requirement of the NSW Government’s Integrated Planning and Reporting Framework. Meeting targets in the annual Operational Plan contributes to the overall achievement of the objectives outlined in the 2017-2022 Delivery Program.

Attachment A to this report details each Operational Plan action, activity or project that is currently experiencing delays and is reported as behind.

Attachment B to this report, provides full details on all Operational Plan line items with concise and accurate commentary on progress and status for each. It also outlines the links from the Community Strategic Plan, Delivery Program objective and Operational Plan action, activity and/or project that is being delivered.

All capital works projects are incorporated into the body of the Operational Plan and linked directly to a Delivery Program objective and as such, progress updates of each item are reported on individually. A number of projects may have design and construction elements and therefore can span across multiple years for delivery.

Also included is the addendum of COVID-19 Recovery and Stimulus Projects. These projects were identified as key to supporting the region in its recovery and helping to stimulate the economy and were informed through community engagement. The funding of these projects was a combination of Federal Government funding, Local Roads and Community Infrastructure Program and also Councils COVID-19 Relief Reserve funding.

Each COVID-19 Recovery project is detailed in the attachment to this report, outlining commentary on progress and status. This report provides a central point of reference for Councillors and the community to view progress of these projects.

Discussion

Overview - Delivery Program

The Delivery Program outlines the Councillors’ commitment to the Port Macquarie-Hastings community during their term of office. Objectives in the Delivery Program represent what the Council aims to deliver and serves as a guide for Council’s Executive and staff when developing the annual Operational Plan.

A number of statutory deadlines were modified as per the Office of Local Government Circular A700190 dated 1 May 2020 which indicated that existing Delivery Programs would apply for a further 12 months, maintaining the key themes and any activities not yet completed. Thus the Delivery Program that was adopted in June 2020 was amended to a five year Delivery Program 2017-2022 (revised 2020).

In a broad context, the Delivery Program enables Council to deliver the community’s aspirations for the future. These aspirations are described in the Towards 2030 Community Strategic Plan. The Delivery Program objectives are categorised under the following Community Themes:

· Theme 1 – Leadership and Governance

· Theme 2 – Your Community Life

· Theme 3 – Your Business and Industry

· Theme 4 – Your Natural and Built Environment

Each of the themes in the Delivery Program describes what the expected result will be if the overall objectives are achieved and the intended outcomes.

· Overview - Operational Plan

Each Operational Plan action enables the objectives to be achieved and supports delivery of the vision and goals outlined in the Community Strategic Plan.

The 2020-2021 Operational Plan contains 527 performance measures and are associated directly to Operational Plan actions, which now also includes COVID-19 Recovery Projects. As at 30 June 2021, 88% (464) are on target for delivery and 12% (63) are reported as behind. Table 1 below provides a summary of the total number of performance measures and status by Community Theme and COVID Recovery Projects.

Table 1: Summary of Performance Measures by Theme

2020-2021 Operational Plan Summary of Performance Measures by Theme
Community Theme	Total No	On target/ Achieved	Behind	Overall Delivery
Leadership and Governance	93	87	6	94%
Your Community	113	106	7	93%
Your Business and Industry	21	20	1	95%
Your Natural and Built Environment	251	207	44	82%
COVID Recovery Projects -Addendum to the 2020-2021 Operational Plan	49	42	7	86%
Total	527	464	63	88%

Table 2 below is a comparative review of historical data on Operational Plan performance and provides information outlining year on year progress against the adopted 2020-2021 Operational Plan.

Table 2: OP Performance Measures - Comparative Data

Snapshot of Projects

Laurieton, Camden Haven and Surrounds

· Vince Inmon Sporting Fields Amenities upgrade - completed;

· Playground replacement - Bonny Hills Community Hall Reserve has design complete, and construction scheduled for the first quarter of 2021-2022;

· Lake Cathie Foreshore Reserve - Master plan implementation - completed;

· Rainbow Beach Sports Fields is on target against revised milestones with design of the sports fields underway, and construction commencing 2021/2022;

· Rainbow Beach Reserve - Reserve upgrade has project planning commenced with scope to be defined. Works to be completed by last quarter 2022;

· Completion of Aboriginal Archaeological investigations to undertake preparatory work for the new stormwater system at Illaroo Road has Aboriginal Heritage works complete. Removal of Asbestos from the site to be undertaken as part of Stormwater construction work in quarter 1 & 2 of 2021-2022;

· Design and construction for Black Swan Terrace stormwater detention facility - is a multi-year project that has project plans endorsed and design engagement ongoing;

· Kew Sewer Treatment Plant (STP) upgrades to continue through to 2021-2022. Port Macquarie-Hastings Council partnered with NSW Public Works Advisory for the delivery of the concept design phase for this project;

· Camden Haven waste water treatment membrane Replacements has been delayed due to resourcing constraints. This is expected to be completed by end of 2022-2023;

· Beach to Beach shared path project at Camden Haven has the D9 section complete;

· Lorne Road Sealing investigations and concept design is ongoing with survey and concept design well progressed. Concept design is complete. Detailed design to progress into 2021-2022;

· School to Schools share pathway project for detailed design and planning approvals for highest priority sections has project planning commenced and ongoing, and carried over into the 2021-2022 financial year;

· Kew Main Street upgrade has the detailed design phase of the project complete. Construction works are expected to commence in early 2021-2022 fiscal year.

Port Macquarie

· Amendments to the Local Environment Plan (LEP), enabling development of a business park near the Port Macquarie Airport was published on the NSW Legislation website on 10 September 2020;

· Undertaking the Public Amenities Renewals program has included completion of Pilot Beach amenities in December 2020 and Blair Park Reserve Amenities upgrade ongoing;

· Port Macquarie Regional Sports Stadium upgrade has planning commenced;

· Playground equipment replacement program including John Dick Reserve, Port Macquarie has design complete with construction scheduled for first quarter of 2021-2022;

· The recreational walkway replacement program is underway across the local government area as follows:

o Town Beach to Town Beach North pathway upgrade has project deferred to future Operational Plan;

o Kooloonbung Creek boardwalk replacement work ongoing;

o North Haven to Bonny Hills walkway construction complete;

o Sandhurst Reserve construction complete;

o Blair reserve works complete;

o Harry’s Lookout works complete.

· Town Green West Reserve upgrade has construction completed in December 2020;

· Port Macquarie Pool design finalisation has a contract for the first design stage awarded to architectural consultants Dec 2020. This is a multi year project;

· Port Macquarie Airport Parallel Taxiway Stage 1 and General Aviation (GA) pavement renewal - final design complete. Environmental impact assessment and Development Application submitted for assessment in March 2021. Airport Weather Station (AWS) relocated in October 2020;

· Operating and maintaining Port Macquarie Airport in accordance with regulatory, safety and security requirements is achieved. New passenger security screening equipment installed and operational in February 2021;

· Thrumster reclaimed water interim supply - Rising Main to Thrumster Reservoir - Booster Pumping Station and Interim Reservoir is on target against revised milestones. Construction continuing via contract, works to continue into 2020-2021 and are due for completion in quarter 1 & 2 of 2021/2022 fiscal year including interim recycled water reservoir and interconnection mains;

· Inlet replacement work for Port Macquarie Sewerage Treatment Plant has expected completion in the 2021-2022 Financial year;

· Port Macquarie Sewer rising main construction was completed December 2020;

· Preconstruction works for the upgrade of Lake Innes Sewerage Pump Station #71 project is on track against revised milestones. Project initiation and planning works completed during this reporting period. The design phase of this project is expected to continue into 2021-2022 financial;

· Pedestrian Refuge - Horton Street - Clarence Street and William Street is yet to commence This project has been deferred to 2021-2022 Operational Plan;

· Gordon Street upgrade, road resurfacing, stormwater flood mitigation and water main renewal works has construction underway with project to carry over into 2021-2022;

· Boundary Street upgrade - Detailed design contract awarded, with design and investigations ongoing into 2021-2022;

· Ocean Drive duplication - Matthew Flinders Drive to Greenmeadows is on target with MOU signed following TfNSW concurrence. The remaining detailed design elements are now being finalised prior to progressing to the procurement phase for construction in 2021-2022;

· Thrumster Sports Fields detailed design and approvals is on revised target. Detailed design engagement continuing until March 2022.

Wauchope, Rural and Surrounds

· Lank Bain Sports Ground upgrade project completed;

· Playground replacement at Narran Park, King Creek design complete and construction scheduled for first quarter 2021-2022;

· Hastings Regional Sporting Complex has detailed design engagement ongoing. A multi-year project to continue construction into 2021-2022;

· Cairncross Waste Management Facility (WMF) Expansion / Improvements has landfill expansion construction due in December 2021;

· Construction of a water main between Sancrox Reservoir and Wauchope completed in November 2020;

· Bago Road Rehabilitation Stage 2 (Milligan’s Road to Bluewater Crescent) works complete;

· Pembrooke Road, Stoney Creek Bridge detailed design upgrade has project scope of works finalised and design project planning commenced. Project is expected to carry over into the 2021-2022 financial year;

· Scrubby Creek Bridge Replacement project complete;

· Kindee Bridge Structural Repair work - Stage 2 were completed. Bridge replacement optioneering complete. Kindee Bridge, Kindee - Stage 3 Pile strengthening deferred to 2021-2022;

· Bago Road Rehabilitation of Stage 3 ongoing. Wet weather and flooding have impacted the completion of this project;

· Design and construction of the Pappinbarra Bridge Replacement has project initiation and design planning complete. The construction phase of this project is expected to commence in 2021-2022 financial year.

Summary of Highlights

The information below demonstrates Council’s achievements to date and highlights ‘how we know we are progressing’ against the set objectives outlined in the Delivery Program 2017-2022. Statistics and comments are categorised under Community Theme, Council Service and Delivery Program Objective.

Theme 1 – Leadership and Governance

What are we trying to achieve?

A collaborative community that works together and uses opportunities for community participation in decision making that is defined as ethically, socially and environmentally responsible.

What will the result be?

· A community that has the opportunity to be involved in decision-making;

· Open, easy, meaningful, regular and diverse communication between the community and decision-makers;

· Partnerships and collaborative projects that meet the community’s expectations, needs and challenges;

· Knowledgeable, skilled and connected community leaders;

· Strong corporate management that is transparent.

How do we know we are progressing?

· Improving levels of community participation at community engagement activities;

· Ongoing Council participation in regional Local Government initiatives;

· Council financial management that is communicated to the community.

Table 3: Leadership and Governance

2020-2021 Operational Plan - Summary of Performance Measures
2020-2021	Total No.	On target/Achieved	Behind	Overall %
1Q - July – Sept 2020	93	89	4	96%
2Q - Oct – Dec 2020	93	90	3	97%
3Q - Jan – Mar 2021	93	89	4	96%
4Q - Apr – Jun 2021	93	87	6	94%

Council Service: Community

Delivery Program Objective: 1.1.1 Use a variety of tools to engage with the community in a manner that is transparent, effective, relevant and inclusive

A number of engagement activities on a range of topics have been undertaken and a summary is as follows:

· Total meeting participants - 767

· Zoom meetings, date, number of participants:

· Kindee Bridge Replacement Investigations, 13/05/2021, 1

· Health and Education Precinct, 26/05/2021; 37

· Draft Beach Driving & Draft Dogs in Public Open Spaces Policies, 15/06/2021, 18

· Face-to-Face Meetings, date, number of participants

· Laurieton Flood Recovery Community Meeting, 19/04/2021, 70

· Port Macquarie Flood Recovery Community Meeting, 20/04/2021, 12

· North Shore Flood Recovery Community Meeting, 22/04/2021, 36

· Wauchope Flood Recovery Community Meeting, 27/04/2021, 20

· Telegraph Point Flood Recovery Community Meeting, 29/04/2021, 24

· Rollands Plains Flood Recovery Community Meeting, 3/05/2021, 11

· Pappinbarra Flood Recovery Community Meeting, 4/05/2021, 60

· Kew/Kendall Flood Recovery Community Meeting, 6/05/2021, 19

· Workshop for Comboyne Mural, 29/5/2021, 6

· Beechwood/Redbank Flood Recovery Community Meeting, 10/05/2021, 6

· Long Flat/Ellenborough Flood Recovery Community Meeting, 11/05/2021, 11

· Comboyne Flood Recovery Community Meeting, 13/05/2021, 16

· Byabarra Flood Recovery Community Meeting, 31/05/2021, 9

· Kindee Bridge Replacement Investigations Drop in Session, 18/05/2021, 30

· Westport Park Boat Ramp Upgrade Community Meeting, 3/06/2021, 12

· Schools to Schools, 8/6/2021, 7 Aquatic Facility Community Design Workshop, 9/06/2021, 26

· Aquatic Facility Community Design Workshop, 10/06/2021, 19

· Settlement Shores Estate Fee Equity, 17/06/2021, 42

· Settlement Shores Estate Fee Equity, 21/06/2021, 60

· Aquatic Facility Economic Dev Meeting, 9/06/2021, 10

· Pop-ups, date, number of participants

· Westport Park Boat Ramp Upgrade (Westport Park), 15/05/2021, 20

· Aquatic Facility (Pool), 29/05/2021, 15

· Aquatic Facility (Settlement City), 1/06/2021, 65

· Aquatic Facility (Pool), 2/06/2021, 25

· Draft Beach Driving & Draft Dogs in Public Open Spaces Policies (LHB), 5/06/2021, 20

· Draft Dogs in Open Public Spaces (Washhouse Beach), 15/06/2021, 60

· Letters to Stakeholders: 7766

· Kooloonbung Creek Walkway Upgrade, 59

· Kindee Suspension Bridge Investigation Letters + 3 printouts per letter, 92

· John Dick Reserve Playground Update, 152

· Town Green Playground Letterbox Drop, 62

· Westport Park Boat Ramp Upgrade, 15

· Health and Education Precinct, 758

· Flood Outreach Flyers, 5692

· Aquatic Facility Letters, 123

· Sandhurst Reserve Letters, 74

· Illaroo Road Letters, 136

· Settlement Shores Canals Fee Letters, 551

· Boundary Street Letters, 52

Delivery Program Objective: 1.1.2 Support community involvement in decision making through education around Council matters and services

· Community Strategic Plan Development: Engagement for the CSP was completed prior to 30 June 2021. Community Strategic Plan currently in review with CEO and design with the Communications Team and will be presented to the July 2021 Ordinary Council Meeting to be placed on exhibition for comment;

· Community Planning Program:

o Plans to be finalised are Wauchope Community Plan and North Shore Community Plan. Discussions held with the North Shore representatives about reviewing the draft North Shore Plan and then releasing the Plan for further public comment in the coming months;

o Met with Bonny Hills Progress Association to discuss a new approach to CCATs and their Progress Assoc. A quarterly meeting schedule has been adopted. Comboyne CCAT has been working on implementing their mural project. Bonny Hills, Telegraph Point, Camden Haven, Beechwood and Long Flat were all successful applicants for the extraordinary CCAT grants in June.

Delivery Program Objective: 1.1.3 Engage with the community on impacts and changes to services

· Development of the Community Engagement Program has work continuing, with a policy review currently underway.

Council Service: Strategy

Delivery Program Objective: 1.3.4 Manage our workforce to deliver community outcomes

· Completion of the purchase at 1 Commerce Street Wauchope on 6 April 2021. This is a multiyear project. Vacant possession will be received in the 2021-22 OP and the opportunity for rationalisation will be completed in the OP 2021-22 year.

Delivery Program Objective: 1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information

· The Partridge Creek residential development planning proposal has been withdrawn pending a strategic review and prioritisation of Council’s opportunities that will be a part of the 2021-22 OP;

· Emily Avenue residential development planning. DA for residential subdivision was approved at the Ordinary Council Meeting on 20 May 2020, subject to planning and development conditions. The site is being investigated for potential contaminants;

· The constraints of the Kangaroo Park development are being reviewed. The review will determine the priority of development of Kangaroo Park to Council and the community. The 2021 Port Macquarie-Hastings flood has impacted on this site and the execution of the review. May not be a priority for the 2021-22 OP.

Council Service: People, Safety and Performance

Delivery Program Objective: 1.1.4 Provide easy to understand and accessible community reporting

· The six monthly Delivery Program and Operational Plan Progress Report ending 30 June 2021 is completed and presented to the 4 August Council meeting;

· The 2021-2022 Operational Plan was adopted at the 16 June 2021 Council meeting.

Council Service: Customer Experience and Communications

Delivery Program Objective: 1.1.5 Develop an effective and coordinated community focused Communications Strategy

· The delivery of an ongoing multi-channel communications approach continues online and offline, delivering regular updates and information to the broader community on Council plans, decisions and key brand messages;

· The website received a total of 85,495 visits, of which the number of page views increased by 3%. This was achieved by analysing the web data and optimising the content according to user behaviour. The PMHC Facebook following grew this quarter by 3%, and annually by 16%. This is well above the industry average growth rate of 10% per annum. This was achieved by a number of actions such as defining a tone of voice across Facebook, optimised our social content calendar according to what the users were engaging with, and aligning it with PMHC organisational goals and strategies.

Council Service: Governance

Delivery Program Objective: 1.1.6 Continue to promote access by the community to Councillors

· The Councillor Professional Development Program has been managed as needs are identified and as per the adopted policy. This will be reviewed prior to and then again following the September 2021 local government elections;

· The Take the Council to the Community program. All Council meetings were livestreamed to ensure community access due to COVID restrictions in place.

Delivery Program Objective: 1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values

· The Legislative Compliance review for 2019-2020 was presented to the August 2020 Audit, Risk and Improvement Committee Meeting and then presented to the September 2020 Ordinary Council Meeting. Council are currently reviewing alternative Compliance Registers;

· The annual report on Code of Conduct complaints was adopted by Council at the December 2020 Ordinary Meeting and submitted to the Office of Local Government before the due date;

· The 2019-2020 Government Information Public Access (GIPA) annual report was provided to the Information Privacy Commission (IPC) in line with required timeframes;

· The annual Disclosure of Interest Returns was presented to the October 2020 Ordinary Council Meeting, with subsequent reports also presented to November and December 2020 Ordinary Council Meetings;

· Biannual Public Interest Disclosure. The PID online reporting tool was used to submit the biannual statistical reports to the NSW Ombudsman.

Delivery Program Objective: 1.3.3 Ensure there is appropriate management of risk to mitigate impact for Council and the community

· The 2020-2021 Insurance Risk Management Action Plan has been developed and is reported on a quarterly basis;

· Safety Audit has been conducted with outcomes currently under review. Council is currently preparing to review its Risk Management Framework in accordance with the anticipated release of the Office of Local Government Audit and Risk Management Guideline;

· A review of Director delegations has been undertaken;

· Formal Government Information (Public Access) Act (GIPA). All requests managed within the legislative time frames for the reporting period;

· Elections to be held 4 September 2021. All election activities required to this point in time have been completed.

Council Service: General Manager's(CEO) Office

Delivery Program Objective: 1.2.1 Promote Council participation and build linkages in local, state and federal initiatives, forums and opportunities to support Council’s continued planning for the growth of the region

· 2021 meetings have been scheduled with the local Business Chambers, Mayor, CEO and senior staff noting some events are being rescheduled this quarter due to COVID-19 restrictions;

· The Mayor and CEO meet with our Local Members on an as needs basis. The Mayor and CEO met with the Hon. David Gillespie MP and the Hon. Melinda Pavey MP last month to discuss a range of cross electorate issues including, flood recovery and aligning strategic priorities.

Delivery Program Objective: 1.3.1 Provide effective leadership and equity

· The Mayor and CEO continue to participate in MNCJO board meetings and liaise with other member councils on numerous matters;

· The CEO attended the most recent Regional Cities meeting (virtually);

· Bushfire Disaster - Ongoing community support led by Strategy & Growth Division and Councils Community Recovery Officer. Flood Disaster late March 2021 - Council has established a range of services and initiatives to assist flood-affected residents and businesses, including financial assistance with the waiving of a range of Council fees; establishment of flood outreach centres to provide information, emotional and financial support from a range of charities, Service NSW and Insurance Council of Australia; clean-up assistance.

Council Service: Economic Development

· 10 grant applications submitted for the final quarter of the 2020/21 financial year. Key applications included: $600k Port Macquarie Airport Security Costs support; $50k towards the Development Assessment online portal that all Councils in NSW must use; $90k for ArtWalk Lumiere; $400k for new multi-courts (basketball and netball) and cricket nets for the proposed Rainbow Beach Sporting Fields: $100k towards biosecurity compliance and weeds management; and $162k for Port Macquarie Emergency Operations Centre upgrade.

Council Service: People and Culture

Delivery Program Objective: 1.3.4 Manage our workforce to deliver community outcomes

· The Workforce Management Strategy in 2021. Throughout the year Council’s attraction, retention, development, engagement and workplace change programs continued to be delivered in accordance with directorate and business unit plans. Workplace policy and procedure reviews were conducted, topics included: Recruitment, Motor Vehicle Leasing, Sick Leave and Termination & Exit. Workforce planning framework developed and trialled across business units;

· The Work, Health and Safety Strategy was endorsed by the Executive. New WH&S performance metrics are reported to the executive on a monthly basis including hazard reporting and workplace inspections. Early intervention model introduced to manage Workers Compensation claims. Policy development being finalised to support a new Safety management system. The VAULT system was fully implemented in FY21;

· Learning & Development. Significant work undertaken to deliver training to support licences and compliance requirements. Resilience training through Black Dog Institute was made available to all employees.

Delivery Program Objective: 1.3.5 Build an engaged workforce

· The work on combining the Organisational Development and Learning and Development Strategy to create a central People and Culture Development document was put on hold due to significant changes to the Organisational Development role. This role has been moved across to the Transformation team who will review current state and future strategy for growing the Leadership capability across the organisation. The People and Culture Business Partner roles will continue to provide support to leaders until the HR review (taking place June/July 2021) is complete;

· Decision was made by executive to postpone the 2021 Employee Engagement Days due to uncertainty around COVID restrictions. Alternate Employee Engagement/ wellbeing events took place within smaller groups, online through Teams to ensure COVID safe practices;

· Part I (Clarifying) and Part II (Setting Performance Targets and Development Goals) of the Employee Engagement Process Roadshow has been completed across people leaders. Part III of Roadshow (Managing Performance through the EEP) is in development. With the restructure of the People and Culture team, the formation of the Transformation team and the pending HR review, the work on the EEP process has been put on hold. In the short term, people leaders have been encouraged to continue to hold quarterly one on one conversations along with clear goal and expectation setting. The work is continuing within the Learning and Development space to clarify and simplify the process for Personal Development Plans and this process will continue to be reviewed and improved;

· Decision was made by Executive to postpone the usual Gallup Q12 survey for Feb 2021 and to review the survey platform with a view to selecting a different tool. In March 2021, Culture Amp was engaged to administer an all staff Employee Survey. A baseline survey was launched on 12 July 2021.

Council Service: Digital Technology

Delivery Program Objective: 1.4.1 Provide efficient technology and inclusive digital systems that are easy to use and easy to access

· DT completed project as at June 2021 as per the roadmap requirements. There are projects which flow into future years as a result of delivery timing;

· Renewal of Council’s technology infrastructure to provide secure and responsive information communication technology. The procurement per plan for this financial year is on track and rollout will continue into next financial year.

Council Service: Business Improvement Office

Delivery Program Objective: 1.4.2 Deliver agreed services at the agreed service level at best value

· The Business Improvement Office (BIO) finalised three service reviews. The appointment of Council’s Chief Executive Officer in early 2021 shifted the direction and expectations of the Business Improvement Office away from Service Review toward supporting the Executive Manager Transformation. In the final months of the 2021 BIO have been supporting the ServicePMH program as well as preliminary planning of tactical initiatives that will form part of the Transformation Roadmap being developed. The remaining reviews will be addressed as part of the Transformation Roadmap.

Council Service: Customer Interactions

Delivery Program Objective: 1.4.3 Deliver a customer focused service that provides the community a consistent experience of Council

· Two cross organisational customer improvement programs have been identified as part of the Customer Experience Project. New integration for reporting weeds from the PMHC website into Civica Authority Beach Permits purchased via online app;

· Report on Customer Experience improvement activities was presented to the October 2020 Ordinary Council Meeting. Reporting to CEO and SLT on progress on regular basis;

· A digital communications strategy was designed and will be executed in the next financial year;

· The website continues to be the single source of truth across all our digital channels. The website upgrade project is still ongoing, utilising a mix of focus groups and current website data to inform design and content decisions.

Council Service: Financial Management

Delivery Program Objective: 1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information

· All three quarterly budget reviews were submitted and adopted by Council in relation to the 2020-2021 budget. The 2019-2020 Annual Report was also adopted by Council;

· Investment returns have exceeded the benchmark for each month in isolation and for the financial year to date;

· Investment reports have been presented to Council within the required timeframes;

· The 2021-2022 annual budget was adopted by Council in June 2021 in accordance with the required timeframes;

· The Long Term Financial Plan was reviewed as part of the development of the 2021-2022 Operational Plan and Budget.

Delivery Program Objective: 1.5.2 Use procurement, tendering, purchasing and contract management approaches that are transparent and equitable

· The procurement strategy action items have been completed within the required timeframes;

· Contracts awarded over $150,000 have been captured as required.

Council Service: Infrastructure Planning

Delivery Program Objective: 1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information

· Transport Asset Revaluation for Transport assets completed with unqualified sign-off;

· Undertaking of the Asset Designed as Constructed automated process system has been deferred with funding being allocated in the 2021/22 Operational Plan to allow the contracted implementation to be completed. Planning work to ensure timely engagement of the provider is ongoing.

Council Service: Commercial Business Units – Glasshouse

Delivery Program Objective: 1.5.3 Develop, manage and maintain Council Business Units through effective commercial management

· Operating revenue down 27% on 2019-20 due to the impact of COVID-19 public health order restrictions. Reduced income offset by a reduction in operating costs;

· The 2020-2022 Glasshouse Strategic Plan was adopted by Council in July 2020 with biannual reports presented to Council in August 2020 and February 2021.

Council Service: Recreation, Property and Buildings

Delivery Program Objective: 1.5.3 Develop, manage and maintain Council Business Units through effective commercial management

· Statutory property projects that include land matters are progressing as required;

· Commercial Leases (including airport, residential, temporary licences, outdoor dining and outdoor trading) - 171; and Community Leases - 74.

Theme 2 – Your Community Life

What are we trying to achieve?

A healthy, inclusive and vibrant community

What will the result be?

· Community hubs that provide access to services and social connections;

· A safe, caring and connected community;

· A healthy and active community that is supported by recreational infrastructure;

· A strong community that is able to identify and address social issues;

· Community participation in events, programs, festivals and activities.

How do we know we are progressing?

· Community facilities are established that encourage social activities and interactions;

· Community safety initiatives are recognised and supported;

· Open spaces, recreational and community facilities are provided for a range of social, health and wellbeing activities;

· The community is supported through a range of programs based on social issues;

· A range of community activities, programs and events are supported and implemented.

Table 4: Your Community Life

2020-2021 Operational Plan - Summary of Performance Measures
2020-2021	Total No.	On Target/Achieved	Behind	Overall %
1Q - July – Sept 2020	113	107	6	95%
2Q - Oct – Dec 2020	113	110	3	97%
3Q - Jan – Mar 2021	113	108	5	96%
4Q - Apr – Jun 2021	113	106	7	94%

Council Service: Sports and Recreation

Delivery Program Objective: 2.1.1 Support Community Safety initiatives

· Lifeguard patrols ceased at LGA beaches in late April as per the contractual patrol season. However, patrols continue at Town Beach with a year-round service at this location being adopted by Council at their April meeting under a new contract for delivery of lifeguard services;

· The lifeguard education program commenced in term 4 in schools across our LGA. Due to COVID restrictions, the program was delivered via a mix of in classroom and online platforms with in excess of 2,500 students participating in the program.

Council Service: Emergency Management

Delivery Program Objective: 2.1.2 Advocate for, support and coordinate emergency services

· Working with Emergency Service units is ongoing as required. LEMC Covid-19 updates reverted to monthly call. Support of Flood Disaster EOC event in March 2021.

Council Service: Compliance

Delivery Program Objective: 2.1.3 Conduct regulatory and educational activities, which safeguard public and environmental health, and ensures compliance with planning and building standards

· Monitoring and managing issues to ensure compliance: Activities include:

o Building certificate applications assessed;

o Food permit inspections;

o Notices of Completion applications for caravan park and manufactured homes;

o Fire safety inspections;

o Skin penetration premises inspections;

o Regulated cooling and heating system inspections;

o On-site sewerage management system inspections;

o Private swimming pool compliance certificate applications assessed;

o Public pools and spa inspections;

o Customer requests relating to public health investigated;

o Underground and Petroleum Storage System inspections.

· Monitoring and managing ranger and law enforcement services to ensure compliance relating to parking, beach patrols, illegal signage, sale of goods on roads, building site sediment control and companion animals is ongoing.

Council Service: Commercial Business Units - Environmental Testing

Delivery Program Objective: 2.1.3 Conduct regulatory and educational activities, which safeguard public and environmental health, and ensures compliance with planning and building standards

· Sampling, analysis and reporting of operational and regulatory requests at the Laboratory are being undertaken. 97.3% of finalised reports met the required service standard. All reports for urgent request and non-compliant results were met within the agreed service standard;

· National Association of Testing Authority corporate accreditation maintained.

Council Service: Community

Delivery Program Objective: 2.2.1 Support and advocate for all community sectors

· Delivered successful Youth Event "Splashfest" in January in Port Macquarie, Laurieton & Wauchope. Planning complete for Zamplify Youth Week Event which was to be held in April however it was moved to July due to the floods. This event was postponed a second time to September due to COVID restrictions. Event date 24 September 2021;

· The Community Grants Program. Two Grant rounds were successfully completed, the first in September 2020 and the second in March 2021. A total of $180,000 was given out to over 50 community groups for a variety of projects to better our community.

Delivery Program Objective: 2.3.1 Ensure access to community facilities and activities: including access to natural environment

· The team in conjunction with other Council staff members delivered the actions in the Disability Inclusion Action Plan (DIAP) 2019 - 2021. The DIAP will be integrated into the new Wellbeing Action Plan for 2021 - 2025 with actions to cover all access issues within our community;

· The team worked through the Community Inclusion Plan to meet the needs of the community. Some of the projects that have been reviewed are Town Green West Play Space and Town Beach Play Space. Work is continuing to be done with community groups to support the design and development of the Creek to Creek pathway, Beach to Beach pathway and other pathway connections identified in the Community Plans;

· A process is underway through the Recreation, Property & Building Services team to potentially lease out Council owned halls that are currently being managed by Section 355 committees. This will ensure a more fair and equitable outcome for the community giving access to all Community groups to hire/lease the halls.

Delivery Program Objective: 2.3.5 Plan and deliver innovative Library Services which cater for new technology and growing population

· Managed to provide a range of online and in person activities. We have had to switch back to online due to the recent closures and have deferred a number of school holiday activities to September.

Delivery Program Objective: 2.3.6 Support a range of inclusive community activities and programs

· Community Inclusion Plan. Some key actions that have been successfully achieved are the implementation of the Community Inclusion Committee & Aboriginal Advisory Group, new look Community Grants Program, an updated Volunteer program and the acknowledgment of Country added to Council emails signoffs;

· The Community Inclusion Plan has been reviewed and will change to the Wellbeing Action Plan to ensure we meet the needs of the wider community into the future. The Disability Inclusion Action Plan (DIAP) will be incorporated into this plan to give a holistic view of the community;

· Hamilton Green Maintenance and Hamilton Green Enhancement Project. Car park refurbishments have been completed to reduce flooding in the car park. Plumbing issues have been repaired at Rhema due to the tree root damage. Arborists engaged to assess the Camphor Laurel trees to see if they can be removed before more damage is done;

· Supports the Community Drug and Alcohol Team (CDAT) to undertake work in the community;

· Anzac Centenary Local Grants Program. The team have worked with the Rollands Plains and Telegraph Point communities to develop memorials at the community halls. The installation of these memorials has been delayed due to the floods.

Delivery Program Objective: 2.4.1 Work with the community to identify and address community needs, to inform Council processes, services and projects

· The Graffiti Blasters program has continued through 2021 to tackle the graffiti problem in the community. New volunteers have been recruited however formal training has been delayed until late July 2021 due to floods & COVID. Household Graffiti Packs were purchased for residents to clean graffiti in their own neighbourhoods. Investigations are continuing into a new reporting app with our GIS section;

· Youth involvement in Council - Discussions are under way with Headspace Youth Group and the Youth hub on how we can utilise them to help with getting a youth voice within Council:

o Delivered successful Youth Event "Splashfest" in January in Port Macquarie, Laurieton & Wauchope;

o Planning complete for Zamplify Youth Week Event which was to be held in April however it was moved to July due to the floods. This event was postponed a second time to September due to COVID restrictions. Event date 24 September 2021;

· Supporting and developing a connected community:

o Council volunteering is currently being reviewed with a new Volunteering Program coming later in 2021. With this new program will come training for volunteers and Council staff such as Graffiti Removal Training and Work Health & Safety;

o The Community Directory is now up on the website listing a wide range of not-for-profit organisations across the Local Government Area. It has been used for e-newsletters promoting community grants and volunteering opportunities;

o Reviewed the current volunteer program and policy with a new program to be delivered in the second half of 2021 utilising volunteers for Council managed projects;

· Supporting and developing a diverse community:

o Acknowledgement via Council communications to celebrate Reconciliation Week & NAIDOC Week. Financial support was also given to community groups to deliver their own NAIDOC celebrations, however due to the floods these have been postponed until a later date. Art Mural project on the Council building was also installed for NAIDOC Week, and a morning tea was held with key members of the Aboriginal community for National Sorry day;

o Due to COVID and the floods, Seniors Week looked different this year with an Online Expo promoting business with services that are of benefit to seniors in the community;

o The Community Inclusion Committee has been established with the first meeting held in late February 2021. An Expression of Interest went out in April 2021 calling for additional members however no applications were received. The Committee will continue with the current membership;

o The Aboriginal Advisory Group membership was endorsed by Council in June 2021 with the first meeting to be help in late July 2021. The first action in the Charter of this group is to review and develop Council's Reconciliation Action Plan;

· Supporting and developing a resilient community:

o Significant support was provided to the community after the devastating floods earlier this year. Three Flood Outreach Centres were established along with an Outreach program and community meetings. The PMH Cares program was also established with ten volunteers working within their local neighbourhoods supporting other residents;

o Through the flood emergency and the establishment of the flood outreach centres, we worked collaboratively with multiple agencies to support the community including Service NSW, Services Australia, Legal Aid, Red Cross, Liberty, Food Bank, Rotary, Salvation Army, St Vincent, DPIE. LLC, Givit, Headscape and Health;

o Key engagement has been undertaken to inform our new Housing Strategy. This included key stakeholders from service groups and providers of safe spaces and services;

· Supporting and developing a liveable community:

o Some of the projects that have been reviewed are Town Green West Play Space and Town Beach Play Space. Continuing work is being done with community groups to support the design and development of the Creek to Creek pathway, Beach to Beach pathway and other pathway connections that were included in the Community Plans;

o The team has worked with the community on Community Plans and the actions within the plans to create more liveable spaces;

· Implement Council’s Working Together Framework:

o The team continued to work to the Education Framework and work on the annual plan finalising projects including:

- Waste: Construction and Demolition presentations, Litter campaign, Plastic Free July/Food Smart;

- Roads: Shared pathway project, National Road safety, Caravan safety, Double demerits, Fatality Free Friday;

- Water: Finalising Integrated Water Cycle Management.

Council Service: Recreation, Property and Buildings

Delivery Program Objective: 2.3.2 Provide a range of inclusive sporting and recreational opportunities and facilities to encourage a healthy and active lifestyle

· The overall Sporting Facility Renewals program is on target as follows:

o Vince Inmon Sporting Fields: Multi Year project. Design commenced;

o Vince Inmon Sporting Fields Amenities: Project complete;

o Lank Bain Sports Ground: Project complete;

o Port Macquarie Regional Sports Stadium: Planning commenced;

o Sporting Infrastructure Renewals: Planning commenced;

o Charlie Watt Lighting & Drainage: Project complete;

o Oxley Oval Lighting: Project complete;

o Blackbutt Park: Project complete;

o Kendall Sports Ground: Project complete;

· Regional Master Planning for recreational facilities include:

o Bain Park Master Planning is complete.

Delivery Program Objective: 2.3.3 Develop and implement management of operational and maintenance programs for open space, recreational and community facilities

· Undertake maintenance programs for parks, reserves, sporting fields and beaches across the local government area includes:

o Mowing parks and reserves across the LGA;

o Sports field preparation and maintenance of Winter sports field user groups;

o Mowing of all cemeteries, also for Mother’s day;

o Garden maintenance in the Port Macquarie CBD area including pruning, weed treatment and mulching;

o Formal inspection of all playgrounds with required maintenance and repairs;

o Cleaning of bin hides and bubblers across the local government area;

o Storm damage and clean up following extensive rainfall and storms during March, including removal of significant flood debris at the majority of our beaches and several high profile reserves. This continued on into April and May for some locations.

· Scheduled and reactive maintenance programs of all Council-owned buildings is ongoing;

· Building rectification works undertaken in line with Council Asset Management plans;

· All four aquatic facilities are open to the public and are being monitored in accordance with the contractual requirements. All facilities are continuing to operate in accordance with NSW Government COVID-19 restrictions;

· Park furniture renewals, including the donated seat program has project 95% complete;

· The overall Playground Replacement program replacement is 95% complete as follows:

o Bonny Hills Community Hall Reserve Design complete;

o John Dick Reserve Design complete;

o Narran Park King Creek Design complete;

o Rocks Ferry Reserve Project complete;

o Blair Reserve Project complete;

o Town Beach Park Project complete.

· Recreational walkway replacement program:

o Town beach to Town Beach North Replacement Pathways - project deferred to future OP;

o Kooloonbung Creek Boardwalk Replacement - construction complete;

o North Haven to Bonny Hills Walkway - Construction complete;

o Sandhurst Reserve - Construction complete;

o Blair Reserve - complete;

o Harry's Lookout - complete.

· The Maintenance Program for boat ramps, wharves and jetties is ongoing in accordance with approved maintenance and schedule;

· The Maintenance Program for beaches is ongoing including:

o Beach accesses maintained and cleaned as required;

o Detailed beach grooming undertaken at all high profile beaches;

o Repairs at Lighthouse beach 4 wheel drive access during March due to Storm Damage;

o Comprehensive removal of flood debris from Town Beach, Oxley Beach and Lighthouse beach due to ongoing flood debris still washing up/in;

o Upgrade of pathway at LHB Camel access due to stormwater runoff issues;

o Signs inspected, repaired and replaced as required.

· Public Amenities Renewals Program:

o Pilot Beach Amenities - completed and are operational as of 23/12/20;

o Blair Park Amenities - consultation is required prior to ordering these amenities, installation has been programmed;

· Thrumster Sports Fields detailed design and approvals - This is a multi-year project initiated in 2017-2018 financial year. Detailed design engagement was awarded in October 2020 and expected to continue until March 2022.

Delivery Program Objective: 2.3.4 Plan, investigate, design and construct open spaces, recreational and community facilities

· Port Macquarie Coastal Walk upgrade. Project works included completion of Charlie Uptin Walk, Doctors Walk and Kenny Walk sections of the Coastal Walk;

· Town Centre Master Plan improvements:

o Environmental approvals achieved;

o Licence offer achieved;

o Project handed over to Infrastructure Delivery for construction.

· Port Macquarie Pool design finalisation This project has been delayed due to extensive community consultation that was undertaken to determine the preferred location of the Pool. A contract for the first design stage of the project (strategic design and business case) was awarded in Dec 2020. This is a multi year project;

· Lake Cathie Foreshore Reserve - Master Plan implementation - Construction of Skate Facility. Design and construct tender was awarded and construction completed in April 2021;

· Rainbow Beach Sports Fields - Design of the sports fields underway by outsourced consultancy with construction commencing 2021/22FY;

· Red Ochre Park has construction is complete;

· Ruins Way Park - project complete;

· Rainbow Beach Reserve - Project planning commenced with scope to be defined. Works to be completed by last quarter 2022;

· Camden Haven Surf Club Building - Project delayed in commencement due to resourcing. Awaiting update of user requirements guide by Camden Haven Surf Life Saving Club (CHSLSC). RFQ to appoint consultant has been prepared and will be advertised following consultation with CHSLSC. Project completion expected 31 December 2021;

· Town Green West Reserve upgrades - Construction works completed in Dec 2020 ahead of the summer holiday season;

· Accessible Ramp and Viewing Platform at Tacking Point Lighthouse has project planning commenced and targeting completion June 2021;

· Jabiru Reserve fish cleaning table is complete;

Council Service: Cultural Development

Delivery Program Objective: 2.5.1 Support cultural activities within the community

· Implementation of actions from the Cultural Plan. Highlights included:

o Delivery of the 2021 Bicentenary Event Program;

o Artwalk event delivery;

o Development and delivery of Wakula, a new cultural tourism attraction in the Port CBD;

o Establishment of community cultural grants program;

o Delivery of a professional development program for local creatives;

o Completion of Public Art audit and maintenance report.

· New Cultural Plan Development.

o The new Draft Cultural Plan was exhibited during May 2021 with a number of submissions received. Staff are working with the Cultural Steering Group reviewing and considering feedback. The final draft Cultural Plan will be presented to the 4 August Council meeting for adoption;

· Heritage Local Assistance Fund:

o The final round of Heritage Grants closed in April 2021 with two successful submissions. Due to a change to NSW Heritage guidelines, the 2020-2021 Heritage Round 2 will be the final opportunity to apply for the Small Heritage Grants Program through Council.

Theme 3 – Your Business and Industry

What are we trying to achieve?

The Port Macquarie-Hastings region is a successful place that has vibrant, diversified and resilient regional economy for people to live, learn, work, play and invest

What will the result be?

· A strong economy that fosters a culture supportive of business and ensures economic development of the region;

· Townships, villages and business precincts that are vibrant commercial, tourism, recreational and/or community hubs;

· A region that attracts investment;

· Partnerships that maximise economic return and create an efficient and effective business environment;

How do we know we are progressing?

· There is growth and development of new industries and business;

· Tourism and major events contribute to increased economic activity;

· There are greater opportunities for investment across the region;

· Council is recognised for its role in fostering partnerships that contribute to business and industry growth.

Table 5: Your Business and Industry

2020-2021 Operational Plan - Summary of Performance Measures
2020-2021	Total No.	On target/Achieved	Behind	Overall %
1Q - July – Sept 2020	20	19	1	95%
2Q - Oct – Dec 2020	21	20	1	95%
3Q - Jan – Mar 2021	21	20	1	95%
4Q - Apr – Jun 2021	21	20	1	95%

Council Service: Economic Development

Delivery Program Objective: 3.1.1 Assist the growth of local business and industry, ensuring this is a central consideration of Council activities

· Actions from the Economic Development Strategy implemented, with twice-yearly report to Council adopted in May 2021. Additional activities also undertaken to support local business and industry in response to COVID-19 and 2021 Flood event;

· The Economic Development Strategy Review and Phase 1 of the development of a new Economic Development Strategy has been completed with Economic Development Discussion Paper released for community engagement. Draft Economic Development Strategy drafting is in progress with the draft to be presented to new Council in late 2021.

Delivery Program Objective: 3.1.3 Implement Major Events Strategy

· Work on priority objectives in the event action plan is progressing. This includes a recent focus on reviewing how Council's community events are delivered in an inclusive way, which reflects the desires of our community as well as engages and connects the wider community. There has been a strong focus on educating our event owners on the importance of high quality community engagement;

· Council supported eight major events during the April - June 2021 quarter. These events resulted in a combined economic impact of approximately $2.2 million for our community:

o Traditionally IRONMAN, which has the largest economic impact of our sponsorship portfolio, is held in May. It was postponed to September due to the local flood impact;

o The Flamin' Dragons Boat regatta was also forced to postpone to 2023 after the destruction of Rocks Ferry Reserve where their event is to be staged.;

o The Event Sponsorship Program has had a name change, to better align with phrases that convey the intent of this sponsorship program. Now called, the Major Events Marketing Grant. The next round of funding opens early Sept. 2021.

Delivery Program Objective: 3.1.4 Implement the Destination Management Plan

· Campaign activity concluded on 30 June:

o Since 1 January 2021, there has been a total of 337,734 visits and 58,998 Clicks. Of this, 116,440 (34.5 %) visits and 19,622 (33.3 %) Clicks can be directly attributed to media activity;

o Ongoing Industry communications increased in response to the flood and ongoing COVID restrictions;

o Ongoing Destination PR Program delivery - highlights include a group famil including titles such as Escape, The West Australian and New Zealand Herald;

· Visits to the destination website increased year on year by 37.44%. This represents an increase in users from 386,813 for the FY 2019-20 to 531,620 for the FY 2020-21;

· Greater Port Macquarie Brand Review. The project is well progressed with the Draft Strategy being presented to Councillors and stakeholders in July. The next stage focused on the development of the brand look and feel and brand guidelines. This will complete the project;

· Public Art, Audit and Maintenance. Public Art audit up to date with maintenance to be undertaken on prioritised sites during 2021-2022.

Delivery Program Objective: 3.4.3 Encourage innovation that will support our growth as a regional city including smart community technology

· Smart Community Roadmap adopted by Council in October 2020. Consideration and integration of opportunities being pursued in new strategies and projects across the organisation on an ongoing basis.

Council Service: Development Assessment

Delivery Program Objective 3.1.2 Optimise the use of appropriately zoned land for business uses

· The amended Local Environment Plan (LEP) enabling the development of a business park near the Port Macquarie Airport was published on the NSW Legislation website on 10 September 2020;

· Report on the status of site specific Planning Proposal requests to amend the Local Environmental Plan was presented to Council in June 2021. Next report to Council anticipated in December 2021.

Council Service: Commercial Business Units - Airport

Delivery Program Objective: 3.3.1 Develop, manage and maintain Port Macquarie Airport as a key component of the regional transport network and continue to grow the airport’s contribution to the regional economy

· PMQ Airport Master Plan - multi-year projects:

o Parallel Taxiway and General Aviation pavement renewal - Final design substantially complete;

o Environmental Impact Assessment (EIS) and DA submitted for assessment in March 2021;

o Airport Weather Station (AWS) relocated in October 2020;

o Biodiversity Certification Agreement - implementation continuing post approval;

o Australian Government Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act) Referral - approved November 2020;

o Airport Business and Technology Park - Local Environmental Plan (LEP) rezoning and Development Control Plan (DCP) approved in September 2020.

· Operating and maintaining the Port Macquarie Airport in accordance with regulatory and safety requirements:

o All inspections carried out in accordance with regulatory requirements;

o Hangar maintenance undertaken as required;

o Airport Operations Manual and Transport Security Program updated progressively throughout the year as required;

o New security screening equipment installed and operational in February 2021.

Theme 4 – Your Natural and Built Environment

What are we trying to achieve?

A connected, sustainable, accessible community and environment that is protected now and into the future.

What will the result be?

· Effective management and maintenance of essential water, waste and sewer infrastructure;

· A community that is prepared for natural events and climate change;

· Sustainable and environmentally sensitive development outcomes that consider the impact to the natural environment;

· Accessible transport network for our communities;

· Infrastructure provision and maintenance that meets community expectations and needs;

· Well planned communities that are linked to encourage and manage growth;

· Accessible and protected waterways, foreshores, beaches and bushlands;

· An environment that is protected and conserved for future generations;

· Renewable energy options that are understood and accessible by the community.

How do we know we are progressing?

· We have water, waste, and sewer systems that are efficient, maintained and environmentally compliant;

· Consideration, is given to climate change impacts and potential mitigation;

· Programs are implemented to support, the condition of the natural environment;

· The road and transport network is well planned and maintained;

· The transport network, recreational facilities, and open spaces, reflect community priorities;

· Coordinated urban development is, well planned to meet projected population growth;

· We successfully preserve local flora and fauna;

· Renewable energy options are promoted.

Table 6: Your Natural and Built Environment

2020-2021 Operational Plan - Summary of Performance Measures
2020-2021	Total No.	On target/Achieved	Behind	Overall %
1Q - July – Sept 2020	246	228	18	93%
2Q - Oct – Dec 2020	251	236	15	94%
3Q - Jan – Mar 2021	251	219	32	87%
4Q - Apr – Jun 2021	251	209	42	83%

Council Service: Water Supply

Delivery Program Objective: 4.1.1 Plan, investigate, design and construct water supply assets ensuring health, safety, environmental protection and security of supply for the future growth of the region

· Construction planning for the Sancrox Reservoir to Area 13 - The design phase for this project is complete however; the project has been placed on hold pending a development application for a new service centre. These works are now expected to be complete in 2021-2022;

· Installation of new water supply services to residential and business premises to cater for new development is ongoing;

· Thrumster reclaimed water interim supply - Construction continuing via contract and are due for completion in Q1/Q2 2021-2022 FY including interim recycled water reservoir and interconnection mains;

· Construction of a water main between Sancrox Reservoir and Wauchope was completed in November 2020;

· Construction of the Southern Arm Trunk Main (DN750) - Pacific Hwy to Bonny Hills - Approvals given to progress project following NPWS approval. Works will span multiple FY's;

· Designs for the Water Treatment/Filtration Plant at Cowarra Dam - Project on track Scoping study for the works has been finalised by Public Works with a peer review by Hunter H2O currently now underway. Next stage of the project expected to be a concept design and environmental approvals pathway assessment which will span across multiple financial years;

· Preconstruction work for the Trunk Main from Bonny Hills to Kew (Area 12) Reservoir - Project initiation and planning works continued during this reporting period. The design phase of this project will continue into 2021-2022 financial year;

· Marbuk motorised water main valve relocation - Contractors quoting for works;

· Preconstruction works for Granite Street Reservoir rehabilitation/renewal - Currently under review. This action is pending completion of OP action 4.1.1.26 and may need to be deferred to outer years;

· Preconstruction works for Widderson Street Reservoir roof replacement - This project was moved to the 21/22 Operational Plan with the project schedule updated in conjunction;

· Telemetry Microwave link replacement - This project will be completed next financial year;

· Wauchope Water Treatment Plant upgrade. This emergency water supply security project has continued in the construction phase during the reporting period. The bulk water supply chlorination project has been added to the scope of these works and will continue into the 21/22 FY.

Delivery Program Objective: 4.1.2 Develop and implement annual maintenance and preventative works program for water supply assets

· Renewal of water asset for live water mains, water meters and switchboards are being carried out as required;

· Replacement of Water Treatment Plant electrical and mechanical assets is programmed and undertaken as required.

Delivery Program Objective: 4.8.1 Ensure all Council operations comply with environmental standards and regulations

· Operating and maintaining water treatment plants in accordance with adopted maintenance programs is being undertaken;

· Operating the water supply network to ensure public health and safety is being undertaken;

· Operating and maintaining storage dams in accordance within the set guidelines is being undertaken.

Council Service: Sewerage

Delivery Program Objective: 4.1.3 Plan, investigate, design and construct sewerage assets ensuring health, safety, environmental protection and the future growth of the region

· Construction of the Port Macquarie Sewer rising main was completed in December 2020;

· Small Towns Sewerage Scheme. This project continues from previous FY's. Ledonne were engaged to undertake the works in August 2018 Construction completion reached;

· Construction of Area 14 reclaimed Inlet trunk main Bonny Hills complete;

· Port Macquarie Sewer Treatment Plant inlet replacement works are ongoing;

· Integrated Water Cycle Management Strategy. Further delays have been incurred due to anomalies and additional reviews required for modelling and proposed scenarios. Updated modelling complete, awaiting analysis from Public Works to lead into draft strategy documents. Expected on track for delivery in Financial Year 21/22;

· Preconstruction works for upgrading Lake Innes Sewerage Pump Station 71. Project is on track against revised milestones. Project initiation and planning works completed during this reporting period. The design phase of this project is expected to continue into 2021-2022 financial year;

· Wauchope Waste Water Treatment Plant Inlet rationalisation works. A variation to the EPL project deadlines has been successful so this project is currently on track;

· Telemetry Radio replacement at Wauchope and Kew. RFQ document preparation is underway and expected completion for approval mid next month;

· Port Macquarie Sewer Pump Station 13 catchment relining works in ongoing;

· Preconstruction works for Port Macquarie Pump Station 21 refurbishment. Project is on track against revised milestones. Project initiation and planning works completed during this reporting period. The design phase of this project is expected to continue into 2021-2022 financial year;

· Preconstruction works for Camden Haven Pump Station 2 refurbishment. Project is on track against revised milestones. Project initiation and planning works completed during this reporting period. The design phase of this project is expected to continue into 2021-2022 financial year;

· Upgrades for Sewer Pump Station 7,8 and 9 at Kew/Kendall - planning complete;

· Preconstruction works for Port Macquarie Sewerage Pump Station 18. Project is on track against revised milestones. Project initiation and planning works completed during this reporting period. The design phase of this project is expected to continue into 2021-2022 financial year.

Delivery Program Objective: 4.1.4 Develop and implement annual maintenance and preventative works program for sewerage assets

· Programmed replacement of sewer pumps and electrical switchboards at sewage pump stations - Asset renewal being undertaken as required;

· Sewer assets replacement and maintenance programs for sewer rehabilitation and realigning works - Contractors engaged.

Delivery Program Objective: 4.7.1 Promote renewable energy outcomes within Council

· Installation of Solar Panels at Port Macquarie Sewerage Treatment Plant. It is a multiyear project. The design is complete and the installation will form part of the 2021-22 OP;

· Installation of Solar Panels at Wauchope Water Treatment Plant. It is a multiyear project. The design is complete and the installation will form part of the 2021-22 OP.

Delivery Program Objective: 4.8.1 Ensure all Council operations comply with environmental standards and regulations

· Operating and maintaining sewerage treatment plants in accordance with environmental licences, adopted maintenance programs and safety requirements is being undertaken;

· Operating the sewerage network to ensure public health and safety is being undertaken with all defects identified through waste trade inspections undertaken and complaints/requests dealt with in line with service standards.

Council Service: Stormwater and Drainage

Delivery Program Objective: 4.1.5 Work towards planning, investigation, design, construction of stormwater assets

· Stormwater detention facility designs for Black Swan Terrace. Project plan endorsed and design engagement ongoing during this reporting period. This project is expected to be a multi year project due to land acquisition requirements;

· Stormwater Remediation measures identified in the Westport Stormwater Management Plan including Gordon Street to Buller Street Port Macquarie works. Project planning underway. Project completion expected early 21/22 FY;

· Stormwater remediation works at Panorama Drive Bonny Hills. Project planning underway. Project completion expected early 21/22 FY;

· Stormwater remediation works at 10 Dilladerry Cres complete.

Delivery Program Objective: 4.1.6 Develop and implement annual maintenance and renewal programs for stormwater assets

· Annual canal maintenance for Settlement Shores and Broadwater canals are ongoing in accordance with the rolling priority program;

· The 2020-2021 Stormwater Renewal Program was achieved with the following works completed. Stormwater Relining: Alma St, North Haven Short St, Port Macquarie Graham St, Kendall Ocean Dr, North Haven;

· Stormwater Maintenance Program. Works delivered on budget. Works schedule based on inspections and assessment criteria from Council's road and stormwater risk rating and road hierarchy systems;

· Condition ratings of stormwater assets via CCTV inspections. Works delivered on budget. Works schedule based on inspections and assessment criteria from Council's road and stormwater risk rating and road hierarchy systems;

· Development of Urban Stormwater Catchment Management Plans for 62 sub-catchments. This project has been re-scoped to allow for inclusion of catchment analysis to include for sewer issues in conjunction with stormwater. The project charter is currently being redeveloped with a project officer assigned to manage this project.

Service: Waste Management

Delivery Program Objective: 4.1.7 Develop and implement effective waste management strategies

· Effective recycling and recovery of domestic and organic waste through the Material Recovery Facility is continuing as required;

· Recovery (recycling) of domestic waste through Material Recovery Facility (MRF) continuing as required;

· Recovery of domestic waste through Organic Recovery Facility (ORF) continuing. Carbon credit data captured as required;

· Waste Transfer Stations operations undertaken in accordance with regulatory requirements. Significant response provided to support the clean up of flood damaged waste across the LGA;

· Illegal dumping and clean-up programs undertaken as required;

· Multi Dwelling Organics Recovery project to be completed by 30 June 2021;

· Better Waste and Recycling" Initiatives - Identified waste education projects continuing;

· Upgrade and expansion approvals for Cairncross Waste Depot - Cairncross landfill expansion construction works commenced in January 2021;

· The current Waste Strategy actions are being delivered as required. The Waste Strategy is expected to be reviewed in 2021-2022 following the release of the new NSW 20 year Waste Strategy (published in June 2021);

· Efficient waste collection services delivered as required. Additional services provided in support of clean up of flood damaged waste;

· Waste education and marketing campaigns Waste education campaigns delivered as required in support of Council's Waste Strategy and services.

Council Service: Natural Resource Management

Delivery Program Objective: 4.2.1 Develop and implement Coastal, Estuary, Floodplain, and Bushfire Management Plans

· The annual Bushfire Risk Mitigation program is 90% delivered;

· Implementation of the Flying Fox Management Plan is ongoing with actions including:

o Meetings with community delivered online;

o Completed education activities as per the Camp Management Plan;

o Incident protocols completed by NSW State Government;

o Alternative habitat investigations completed and addressed in Community updates and Council Reports;

o Quarterly census x 4 completed;

o Sprinkler system successfully handed over to on ground operations team;

· Investigation of floodplain mitigation measures and strategies to reduce flood risk in the Hibbard Precinct Catchment. DPIE funding not available until FY22/23. Project will proceed without DPIE funding in 21/22;

· Development of environmental program of works to ensure compliance to Airport biocertification. Completed contracts for 20/21. Ongoing maintenance into perpetuity;

· Investigations of appropriate floodplain mitigation measures and strategies to reduce flood risk in the Wrights and Yarranabee Creeks. Works to commence Q1 21/22 - budget allocated;

· North Brother Draft Floodplain Risk Management Study and Plan were reported to and endorsed at the April 2021 Ordinary Council Meeting. The Council also resolved to delay the public exhibition of the Draft Study and Plan until September 2021 to ensure that the exhibition period did not clash with the ongoing Flood Recovery efforts occurring at that time;

· Preparatory work for a new stormwater system at Illaroo Road has been completed;

· Community consultation regarding funding model options for Illaroo revetment wall. Final community engagement report completed in April 2021 and reported to Council. New project to be commenced in 21/22;

· Development of a Coastal Management Program for Lake Cathie. Completed - adoption of Scoping Study by Council in May 2021.

Delivery Program Objective: 4.6.1 Develop and implement a range of programs for the environmental management of lands within the local government area

· Strategic Biosecurity (Weed Management) Program to restore and conserve that natural environment is ongoing with actions including:

o 1892km pathways completed;

o 123 urban properties inspections undertaken;

o 335 high risk site inspection undertaken;

o Delayed due to adverse weather. 2,062km of roads inspected and treated as at 24/6/21;

o Delayed due to adverse weather and flooding. 143 rural/semi-rural property inspections undertaken;

o 680ha have been inspected and treated for priority weeds;

· Implementation of the Bushland Regeneration Management Program. All Council reserves are mapped to determine the ecological value based on benefits and constraints;

· Educational material delivered via correspondence and conversations regarding different legislative requirements, including civil advice letters, Local Land Services, Office of Environment and Heritage jurisdiction, meetings with contractors and residents regarding Development Control Plan provisions and application process;

· A road strike map identifying Koala Road strike hotspots has been produced in line with the Koala Population Recovery Strategy;

· Work is ongoing to build a Natural Resources asset and maintenance register;

· Partridge Creek Acid Sulphate Soils Wetland Management. 12 site inspections of weir conducted each year;

· Implementation of actions from the Ecological Restoration report is ongoing;

· Wild deer management is ongoing and has included culling of deer at the Port Macquarie Dam on four occasions, culling of 18 deer this financial year. Additional traps have been erected. Management plan is finalised;

· Coastal Vegetation State Environmental Planning Policy mapping is completed. Initial works were undertaken by NSW Government. Council is awaiting results.

Delivery Program Objective: 4.8.2 Increase community awareness and enable access to the natural environment

· Delivering bushfire preparedness and planning programs to the community is ongoing.

Delivery Program Objective: 4.8.3 Promote Biodiversity Programs

· Implementation of identified actions from the Biodiversity Strategy - Koala Recovery Strategy, Flying Fox Camp Management Plan, Ecological Restoration report, MNC Feral Deer Strategy. Completed as per other operational goals.

Council Service: Development Assessment

Delivery Program Objective: 4.3.1 Undertake transparent and efficient development assessment in accordance with relevant legislation

· Development Assessment, Building Certification and Subdivision Certification activities undertaken in accordance with legislation with the number of applications and processing times as follows:

· Determined applications for April to June 2021 quarter:

o 282 Development Applications with an average processing time of 46 days;

o 40 Modifications with an average processing time of 37 days;

o 121 Building Construction Certificates with an average processing time of 18 days;

o 16 Complying Development Certificates with an average processing time of 25 days;

· Annually determined applications:

o 1184 Development Applications with an average processing time of 47 days;

o 93 Modifications with an average processing time of 36 days;

o 514 Building Construction Certificates with an average processing time of 14 days;

o 65 Complying Development Certificates with an average processing time of 21 days;

· No legal appeals have been received during the April to June 2021 quarter Annual. No legal appeals have been received during the July to June period.

Council Service: Roads, Bridges and Transport

Delivery Program Objective: 4.4.1 Plan, investigate, design and construct transport assets which address pedestrians, cyclist and vehicular needs to cater for the future growth of the region

· Development of the Regional Integrated Transport Strategy is ongoing. This is a multi year project. Development of the strategy and background studies including engagement with State Agencies has commenced. In the 2021-22 OP, engagement with the community and presentation of the draft report to Council will be delivered;

· A number of sections of path have already been constructed (including Burrawan and Ackroyd streets) with the remainder (excluding Gordon and Widderson St) to be complete before the end of financial year;

· Detailed designs for dual lanes on Lake Road from Jindalee to Fernhill intersections and Chestnut Road to Ocean Drive. Project complete. The project was delivered behind the original schedule due to an increase in scope. Construction of the works is now pending allocation of budget in future financial years;

· Dunbogan Bridge - Reid Street - undertake substructure rehabilitation (Multi-year project). Project practically complete with final invoices expected to be received in July. Pedestrian Balustrade Rail (PBR) replacement for the Dunbogan Bridge delivery was completed;

· Kindee Bridge structural repairs and bridge replacement optioneering is continuing. Community consultation regarding future replacement options planning undertaken in February 2021 and March 2021. The presentation of the preferred option was provided to Council this quarter and will be used to inform future design of the bridge replacement;

· Corridor planning - Kendall Road - Ocean Drive - Hastings River Drive. Seeking 2nd round of community and stakeholder consultation for feedback on strategy proposals;

· The 2020-21 Road Rehabilitation and Resealing Program consisted of the following completed works:

· Road Reconstruction or Road Rehabilitation:

o Denham St, Port Macquarie;

o Ballina Cr, Port Macquarie;

o Herschell St, Port Macquarie;

o Albert Cct, Port Macquarie;

o Hay St, Port Macquarie;

o Hayward St, Port Macquarie;

o Short St, Port Macquarie;

o Acacia Ave, Port Macquarie;

o Karungi Cres, Port Macquarie;

o Chestnut Rd, Port Macquarie;

o Belah Rd, Port Macquarie;

o Jindalee Rd, Port Macquarie;

o Comboyne Rd, Comboyne (Township to Stennets);

o Toorak Ct, Port Macquarie;

· Road Resealing:

o Lighthouse Beach Local Streets, Port Macquarie;

o Greenmeadows Local Streets, Port Macquarie;

o Bangalay Dr, Port Macquarie;

o Widderson St, Port Macquarie;

· The following works were deferred into 21-22 works program due to reasons outlined below.

· Road Reconstruction or Road Rehabilitation:

o Highfields Cct, Port Macquarie (dependent on completion of local development - deferred until October 2021);

o Blackbutt Rd, Port Macquarie (completed in early July 2021);

o Pembrooke Rd, Pembrooke (dependent on resources - commencement in late July/early August 2021);

· Road Reseals:

o Comboyne Local Streets, Comboyne (deferred to 21-22 due to cold temperature and excessive rain);

o Kindee Rd, Kindee (deferred to 21-22 due to cold temperature and excessive rain);

o Resealing of Comboyne local roads and Kindee Rd was deferred due to cold temperature, excessive rain and the effects of flooding.

· Sealed road network condition survey. This project was expected to commence in early 2021 however commencement delayed due to competing priorities. It is expected this project will commence in September 2021 with completion by early 2022;

· Ocean Drive duplication - Matthew Flinders Drive to Greenmeadows. MOU signed following TfNSW concurrence. The remaining detailed design elements are now being finalised prior to progressing to the procurement phase for construction. This is expected to occur in 21/22FY;

· Designs and investigations for Gordon Street pavement reconstruction and service relocations. Design project complete. Construction planning commencing;

· Installation of new bus shelters across the region as per the Community Passenger Transport Infrastructure Grant Scheme. Bus Shelter installation ongoing since last reporting period. Shelters delayed due to flooding;

· Beach to Beach shared path project at Camden Haven. Final section of D9 path installation is now complete;

· Bago Road rehabilitation (Milligans Road to Blue Water Cres) complete;

· Koala Street upgrade. Concept designs completed with final reviews being undertaken and completion reports generated. Concept designs to be used to inform future works;

· Scrubby Creek Bridge has detailed design complete;

· The Transport Network Improvement Planning Project has continued in 2020-2021. Traffic modelling is progressing with the analysis of the current network conditions and effects of committed road upgrades in combination with future land use and associated traffic generation for the future 2030 and 2040 scenarios. The project continues to collaborate with TfNSW's Oxley Highway Corridor traffic modelling activates;

· Ocean Drive shared pathway project (Brotherglen Drive to Sirius Drive Lakewood) complete;

· Boundary Street Upgrade. Detailed design contract awarded. Design works progressing. Design and investigations will be ongoing into the 2021-2022 financial year based on consultant’s program;

· Bril-Bril Road Sealing investigations and concept design. Project has been placed on hold;

· School to School shared path. Project planning has commenced. Some funds may be carried over into the 2021-2022 financial year;

· Gordon Street upgrade - Construction commenced in early April 2021. Construction tender advertised during Dec 2020, Feb 2021 contract award. construction underway. Project will carry over into 21/22 FY with additional funds to be allocated to allow completion of the project;

· Bago Road rehabilitation - Stage 3 - Bluewater Cres to Cameron Street. Project on track for completion prior to end of FY. Construction commenced in Dec 2020 ahead of program due to contractor availability. Wet weather and flooding have impacted the completion of this project. Additional scope has also been added. The project is scheduled for completion during this reporting period;

· Lake Cathie Bridge (Ocean Drive). Investigations progressed throughout last quarter though updates expected in early 2021/22;

· Limeburners Bridge (Shoreline Drive). Investigations progressed throughout last quarter though updates expected in 2021/22;

· Thompson Bridge replacement has construction completed January 2021;

· Detailed traffic analysis of the Sancrox/Thrumster/Fernbank growth area to identify high priority works. The charter is currently being reviewed with an appropriate procurement plan being developed in the first quarter of 2021/22, and potentially the RFQ being put to market later this quarter;

· Slipping of Hibbard Ferry. Slipping program completed and Hibbard Ferry back in service 12/06/21;

· Bago Road Rehabilitation - Stage 1- finalisation of Milligans Road resurfacing is complete;

· Design and construction of the Pappinbarra Bridge Replacement. The design phase of this project will continue for the remainder of the 2020-2021 financial year. The construction phase of this project is expected to commence in 2021-2022 financial year;

· Review of the Car Parking Strategy. The preferred contractor has now been determined and is to be engaged in July 2021, with the current program for completion in January 2022;

· Bulli Creek Bridge replacement - finalising easements is complete;

· Wauchope CBD Pedestrian Redesign - All Stages. The Wauchope CDB upgrade works are complete and open to the public. This was a multiyear project.

Delivery Program Objective: 4.4.2 Develop and implement annual maintenance and renewal programs for transport assets

· The annual unseal road maintenance program including resheeting, grading, drainage and vegetation and rural roadside vegetation clearing is ongoing in accordance with adopted program;

· The annual sealed road maintenance program including resurfacing, jet patching, heavy patching and installation of roadside furnishings is ongoing in accordance with adopted program;

· The annual bridges and culverts maintenance and repair program including inspections, monitoring and bridge repair works is ongoing in accordance with adopted program;

· Reactive maintenance for Koala Food Trees and Koala Fencing on Link Road (Ocean Drive) is ongoing in accordance with adopted program;

· The annual Bridgeworks and Road Rehabilitation Program, that includes regular bridge and geotechnical road pavement tests has investigations and inspections in preparation for future programs;

· Renewal and repair of timber bridges includes the following projects

· The 2020-21 Bridgeworks Programme included:

· Planning Phase:

o Stoney Creek Bridge, Pembrooke Rd (bridge destroyed during March Flood Disaster);

o Cowal Creek Bridge, Cowal Creek Rd (bridge destroyed during March Flood Disaster);

o Black Creek Bridge, Lorne Logans Crossing Bridge;

o Kendall (damaged sustained during March Flood Disaster - road closed and likely to wait until major project is initiated);

o Bril Bril Bridge, Rollands Plains (deferred to 21-22 due to delays in procurement, resourcing and Flood response);

o Roods Bridge, Bellangry (funded externally and will be handled by Project Delivery);

o Donkins Flat Bridge, Comboyne (funded externally and will be handled by Project Delivery);

o Old School Bridge, Herons Creek (funded externally and will be handled by Project Delivery);

o Kindee Bridge, Kindee - Stage 3 Pile strengthening (deferred to 21-22 due to engineering resource constraints);

· Bridge reconstruction and major works completed in 20-21 were:

o Kindee Bridge, Kindee - Stage 2 complete;

o Foxes Bridge, Rollands Plains - complete;

o Flanagans Bridge, Pappinbarra - complete;

o Tipperary Bridge, Lorne - complete;

o Thompsons Bridge, Rollands Plains - underway.

Delivery Program Objective: 4.4.3 Develop and implement traffic and road safety programs

· Installation and maintenance of street lights in accordance with identified priorities ongoing.

Council Service: Community

Delivery Program Objective: 4.4.3 Develop and implement traffic and road safety programs

· The annual roads plan has been achieved with finalisation of many set projects: National Rad Safety week/Yellow Ribbon Relay; Shared Pathways; Caravan safety. Other programs are ongoing and are built on over time. This quarter included focus on Double demerits; Fatality free Friday; Safety in School zones. Continued relationship with external bodies maintained include TfNSW, Police and local schools.

Council Service: Strategy

Delivery Program Objective: 4.5.1 Carry out strategic planning to manage population growth and provide for co-ordinated urban development

· Planning for the Port Macquarie Health and Education Precinct has the Health and Education Precinct Structure Plan progressing and ongoing;

· The review of the Local Environmental Plan and Development Control Plan provisions to promote appropriate housing choice options. The draft Port Macquarie-Hastings Local Housing Strategy 2021-2041 (LHS) was presented to Council in May 2021 and was endorsed for public exhibition for 60 days. Public exhibition of the draft LHS will be undertaken from 14 July to 12 September 2021;

· Fernbank Creek/Sancrox support studies. The Structure Plan is complete and being prepared for public exhibition. Le Clos Gateway determination received. It is a multiyear project and the completion will appear in 2021-22 OP.

Council Service: Recreation, Property and Buildings

Delivery Program Objective: 4.7.1 Promote renewable energy outcomes within Council

· Wauchope, Laurieton and Kendall Pools had solar energy systems installed with works completed in July 2020. Performance of these systems can be viewed through Council's Solar Analytics web site.

COVID-19 Recovery Projects: Addendum to the 2020-2021 Operational Plan

Table 6: COVID-19 Recovery Projects

2020-2021 Operational Plan - Summary of Performance Measures
2020-2021	Total No.	On target/Achieved	Behind	Overall %
1Q - July – Sept 2020	49	49	0	100%
2Q - Oct – Dec 2020	49	49	0	100%
3Q - Jan – Mar 2021	49	46	3	94%
4Q - Apr – Jun 2021	49	42	7	86%

COVID-19 Recovery Projects adopted by Council on 12 August 2020 were included as an addendum to the 2020-2021 Operational Plan. Progress highlights to date can be seen below and are categorised under Community Themes and Council Services.

Theme 1 – Leadership and Governance

Council Service: Customer Experience and Communications

Delivery Program Objective: 1.1.5 Develop an effective and coordinated community focused Communications Strategy

· Communication – to community – use of funding/that projects have been added to Operational Plan - COVID-19 RECOVERY. Funding allocated to recovery event at Glasshouse and related content production.

Theme 2 – Your Community Life

Council Service: Community

Delivery Program Objective: 2.1.1 Support community safety initiatives

· Pappinbarra fire safety plan. Due to the impacts of the flood on the Pappinbarra community, Council were delayed in developing the fire plan. Staff undertook a community preparedness session and also met with the RFS, SES and Pappinbarra community with the SIM table to discuss the development of a Community Emergency Recovery Plan and this will be a focus for all our communities over the next six months.

Delivery Program Objective: 2.3.6 Support a range of inclusive community activities and programs

· The program for Port Macquarie Hastings (PMH) Cares supporting the Flood Outreach Centres and Community Recovery. This will be an ongoing program.

Delivery Program Objective: 2.5.1 Support cultural activities within the community

· Artwalk. A COVID Safe event delivered across the region between 1 - 8 October 2020. Incorporated over 100 participants as part of the Longest Footpath Art Gallery, over 40 satellite events, and three Artist Markets. A specialised izi.travel guide was developed to feature all artists and the www.artwalkpmq.com.au website was developed to feature associated events and participants.

Council Service: Economic and Cultural Development

Delivery Program Objective: 2.3.1 Ensure access to community facilities and activities: including access to natural environment

· Public Spaces Interpretation Strategy and Guidelines. Funds rolled over into the 2021-2022 Financial Year and project planning initiated. Project delayed due to delivery of Bush Fire and COVID Recovery project. It is now a priority for delivery in 2021/22.

Council Service: Recreation, Property and Buildings

Delivery Program Objective: 2.3.2 Provide a range of inclusive sporting and recreational opportunities and facilities to encourage a healthy and active lifestyle

· Installation of a multipurpose court at the Laurieton Sports Complex. Construction due for completion end of July 2021;

· Installation of a sheltered seat area, picnic table and rubbish bins at Kendall Park. Project complete;

· Increased seating and shade at Charlie Watt Reserve. Project complete;

· Creek to Creek Trail development. Project near completion - requires reports on new assets.

Delivery Program Objective: 2.3.3 Develop and implement management of operational and maintenance programs for open space, recreational and community facilities

· Wauchope Rotary Youth Hall external repaint of the western side has works completed March 2021;

· Stuarts Park building beautification has works programmed to be completed prior to May 2021;

· Wauchope Stadium cladding replacement. Project complete;

· Jubilee Hall external repaint. All works completed however building damaged in March flooding and waiting insurance claim to rectify.

Delivery Program Objective: 2.3.4 Plan, investigate, design and construct open spaces, recreational and community facilities

· North Shore fish cleaning table. Project held back due to flood damages on North Shore;

· CSU-Googik connection consultancies. A project design consultant has been engaged with designs being prepared. Consultation with adjoining landowners including CSU ongoing. Additional survey required for fence alignment, with boardwalk options currently being finalised;

· Lake Cathie Foreshore Reserve Master Plan Stage 2 works. Construction complete.

Theme 3 – Your Business and Industry

Council Service: Economic and Cultural Development

Delivery Program Objective 3.1.1: Assist the growth of local business and industry, ensuring this is a central consideration of Council activities

· Tourism product and trade market development Stage 2. Project well progressed, raising awareness of the destination amongst travel trade, hosting families, tactical campaigns and ongoing industry engagement. Planned consumer and tactical campaigns delayed due to COVID impacts;

· Additional investment in tourism Public Relations and Marketing. The Google DMO Project has been rolled out to industry in the region, the UberMedia COVID Recovery dashboard tracking foot traffic within the region is live;

· Tourism - Visiting Friends and Relatives Program. Project planning completed. 2021/22 will focus on delivery phase through to December, in conjunction with the new Destination Brand Implementation;

· Website Food and Wine Trail development has Digital Taste Trails. Digital Taste Trails have been developed and launched in April 2021 via an online campaign. Hard copy map and promotional items printed and distributed June/July 2021;

· Reboot, Refresh, Restart COVID-19. Program delivered in October/November 2020, including keynote webinar, pop-up, and a range of collaborative efforts with local service providers;

· Grant writing workshops has project complete with a series of Grant Writing Workshops delivered 16 to 18 February 2021 at Wauchope Senior Citizens Centre, Laurieton Untied Services Club and Port Macquarie Panthers. The PMHC Grant Finder website was launched in December 2020;

· Arts, Culture and Creative Industries content development and marketing has strategy and concept development work completed. A series of Grant Writing Workshops were delivered 16 to 18 February 2021 at Wauchope Senior Citizens Centre, Laurieton Untied Services Club and Port Macquarie Panthers. The PMHC Grant Finder website was launched in December 2020;

· Cultural Industries - Networking and mentoring has project scoping complete. Content development and marketing has included; photography of all participating artists in the Artists' Open Studio weekend, development of a campaign messaging framework, online Artist profiles on the destination website, an event brochure and an online marketing campaign to promote the Open Studios weekend has all been deployed;

· Creative and Arts Trails development. The first component of this project was delivery of the Open Studios Artists weekend. Since then the Taste Trails has been developed and includes a Creatives and Curios Trail. Digital Trails are available online, an illustrated map and promotional elements have been printed and distributed.

· Delivery Program Objective: 3.2.1 Support vibrant commercial, tourism, recreational and or community hubs across the region

· Port Macquarie Lumiere night time installation. Wakulda was officially launched as a part of the Bicentenary events program in April 2021;

· Tourism and Cultural development project officer recruitment complete and project delivery ongoing;

· Renewing the maps ‘Comboyne Plateau’ outside the Udder Cow Café and in Pioneer Park. Working with the Comboyne community this project was slightly delayed due to the impacts on the flood. The signage has now been ordered and will be installed by August 2021.

Delivery Program Objective: 3.4.3 Encourage innovation that will support our growth as a regional city including smart community technology

· CBD Wi-Fi (Wauchope, Laurieton, expand Port). Project scoping and quotations have been finalised but completion has been delayed due to competing priorities.

Theme 4 – Your Natural and Built Environment

Council Service: Roads, Bridges and Transport

Delivery Program Objective: 4.4.1 Plan, investigate, design and construct transport assets which address pedestrians, cyclist and vehicular needs to cater for the future growth of the region

· Project planning has commenced and construction planned for 2021 for the following footpaths:

o Footpath (260m) – The Parade: Ocean Street to Surf Club car park;

o Footpath (180m) – Hill Street: Pioneer Park to Main Street;

o Footpath (35m) – Watonga Street: Connection to Matthew Flinders Drive;

o Footpath (120m) – Lake Street: Tunis Street to Seymour Street - Complete;

o Footpath – Comboyne Street to Graham Street connection at Kendall Services Club - Complete;

o Footpath (160m) – Parker Street: Wauchope High School to Bain Street - Complete;

o Footpath (200m) – Rushcutter Way: Moondara Tce to Bangalay Drive - Complete;

o Footpath (320m) – Major Innes Road: Braeroy Drive to The Ruins Way - Complete;

· Construction of new bus shelters (3 or 4) and landing pads has project planning complete and construction commenced;

· Installation of seating beside Anzac Memorial (Comboyne) has construction complete;

· Laurieton Main Street Master Plan development has seen an inception meeting with Camden Haven Chamber of Commerce in October 2020. The Enquiry by Design is in progress;

· Kendall Bridge - expansion joint rehabilitation has project planning, procurement activities and approvals in progress;

· Hay Street resurfacing. Works completed.

Delivery Program Objective: 4.4.3 Develop and implement traffic and road safety programs

· Signage installation on Pappinbarra Road for speed reduction to help protect wildlife and improve road safety has a draft charter developed and project expected to be completed in 2021;

· Rural Road Safety Improvements including line marking and signs has a draft project charter developed works expected to be completed by September 2021.

Council Service: Airport

Delivery Program Objective: 4.7.1 Promote renewable energy outcomes within Council

· Installation of Solar at Port Macquarie Airport has project planning and design continuing with construction completed in June 2021.

Options

It is a statutory requirement under Integrated Planning and Reporting legislation to report on what has been delivered against the Delivery Program on a six monthly basis.

Community Engagement & Internal Consultation

Internal consultation was undertaken with the:

· Integrated Planning and Reporting Development Officer;

· Chief Executive Officer, Directors, Group Managers and all staff reporting against the annual 2020-2021 Operational Plan.

Planning and Policy Implications

This report is aligned with legislative obligations under the Local Government Act and the requirements of the NSW Integrated Planning and Reporting Framework.

Financial and Economic Implications

There are no direct financial implications from this report. Quarterly budget review statements (QBRS) align with the reporting period referenced in this report.

Attachments

1. Attachment A - 2020-2021 Operational Plan Exception Report as at 30 June 2021

2. Attachment B - 2020-2021 Operational Plan Six Monthly Progress Report as at 30 June 2021

AGENDA Ordinary Council

04/08/2021

Item: 10.03

Subject: Recreation Action Plan - Annual Update

Presented by: Development and Environment, Melissa Watkins

Alignment with Delivery Program

2.3.2 Provide a range of inclusive sporting and recreational opportunities and facilities to encourage a healthy and active lifestyle.

RECOMMENDATION

That Council:

1. Note progress achieved to date in implementing the Recreation Action Plan 2020-2025.

2. Endorse the updated Recreation Action Plan 2021-2025 for implementation.

3. Request the Chief Executive Officer to promote the adoption of the updated Recreation Action Plan 2021-2025 on Council’s website.

Executive Summary

The original Recreation Action Plan (the Plan) was developed using information from the Recreation Needs Study (produced by ROSS Planning in 2014), as well as consultation with the community, land managers, government agencies and other organisations with an interest in sport and recreation.

The purpose of the Plan was to outline sport and recreation project priorities for future implementation. These were determined over a ten-year annual program to ensure the current and future needs of sport and recreation in the Port Macquarie - Hastings were met. Projects that remain outstanding have been integrated into an updated Plan or have been deferred as outlined in this report.

The purpose of this report is to inform Council of key actions within the Recreation Action Plan that have commenced or been completed during the 2020-2021 financial year, and to present an updated Recreation Action Plan to Council for consideration.

Discussion

A significant number of the Recreation Action Plan 2020-2025 (Attachment 1) Priority Actions have commenced or been completed providing benefits to passive recreational users and organised sports across the LGA. Prioritisation of delivery of these projects was needed due to the impact on resources following the March flood event with some projects being paused within the planning phase.

Progress continued to be made on planning against Council’s four major sporting infrastructure projects that will address capacity demand constraints across our rapidly growing region. Detailed design was finalised on the Rainbow Beach Sporting Fields, a designer was appointed to undertake a demand analysis and commence a concept design for the Port Macquarie Aquatic Facility, detailed design on the Thrumster Sporting Fields commenced and detailed design for the Hastings Regional Sporting Complex continued. Noting the significant resourcing requirements associated with delivery of these projects, re-prioritisation of each was considered at the April 2021 ordinary meeting of Council whereby it was resolved:

RESOLVED: Pinson/Griffiths

That Council:

1. Note the information contained within this report.

2. Endorse the Port Macquarie Aquatic Facility as a major strategic infrastructure project and as such, pursue progression of this project as a standalone item and as an urgent priority to seek external funding for the project noting the risk of failure of the existing facility.

3. Endorse the Hastings Regional Sporting Fields as a major strategic infrastructure project and as such, pursue progression of this project as a standalone item and seek 100% external funding for the construction of the project.

4. Prioritise the delivery of the Thrumster Sporting Fields and Rainbow Beach Sports Fields in this respective order to meet capacity and growth demands within the LGA.

5. Investigate and seek funding from external revenue sources to support the collected S7.11 contributions in funding the sporting infrastructure projects noting the above prioritisation order.

6. Continue to investigate and seek funding from external revenue sources to implement facility improvements at the Port Macquarie Regional Stadium to ensure it remains a premier sporting venue within the LGA.

7. Reflect the above prioritisation of sporting infrastructure projects when the annual Recreation Action Plan review is undertaken and reported to the July meeting of Council.

8. Request the Chief Executive Officer ensure engagement is undertaken with all stakeholders of the four abovementioned projects.

CARRIED: 5/1

FOR: Alley, Griffiths, Intemann, Pinson and Turner

AGAINST: Hawkins

An overview of the delivery of outcomes in the last 12 months under the Recreation Action Plan 2020-2025 is presented in the table below:

Area	Facility	Project Detail	Status
Camden Haven	North Haven to Bonny Hills Coastal Walk	Continue Coastal Walk Upgrade.	Complete.
	Camden Haven Surf Club Building	Design and approvals for replacement of facility.	Planning commenced.
	Laurieton Sports Complex	Upgrade amenities.	Complete.
	Riverview Reserve, North Haven	Playground Upgrade.	Yet to commence Land tenure issue with reserve to be resolved.
King Creek	Narran Park	Playground replacement at end of useful life.	Construction underway, completion due end of first quarter of this FY.
Lake Cathie / Bonny Hills	Bonny Hills Reserves	Continue review of Bonny Hills Reserves Master Plan.	Complete.
	Bonny Hills Community Hall Reserve	Playground Upgrade.	Project due to commence first quarter of this FY.
	Rainbow Beach Sports Fields	Finalise detailed design and approvals and commence construction.	Detailed design completed. Construction scheduled to commence in the second quarter of FY 2021/22.
	Foreshore Reserve, Lake Cathie	Construction of Skate Facility.	Complete.
	Rainbow Beach Reserve	Reserve Upgrade.	Planning underway, pending finalisation of Master Plan - target completion for end of this FY.
Port Macquarie	Blair Reserve, Lighthouse Beach	Provision of accessible public toilets.	Construction commenced.
	John Dick Reserve	Playground replacement at end of useful life.	Completion due end of first quarter of this FY.
	Port Macquarie Aquatic Facility	Continue pre-construction activities.	Commenced. Design consultant engaged, demand analysis and initial community consultation completed.
	Port Macquarie Coastal Walk - Kenny Walk, Doctors Walk and Charlie Uptin to Flagstaff Hill Upgrade Walkway Town Beach to Town Beach North	Coastal Walk Upgrade.	Complete. Deferred to a later FY due to other priorities, including flood damages elsewhere.
	Port Macquarie Bicentennial Walk	Continue detailed design & approvals.	Project planning underway.
	Port Macquarie Regional Stadium	Sports Facility Upgrade.	Commenced.
	Ruins Way Park	Park Upgrade.	Complete.
	Tacking Point Lighthouse Reserve	Accessible Ramp Design and Approvals.	Design has commenced.
	Town Beach Park	Playground Upgrade.	Completed.
	Town Green West	Continue detailed design & approvals and commence construction.	Completed (excluding Town Green West Playground upgrade).
	Red Ochre Park	Construction of a new park.	Completed.
Telegraph Point	Charlie Watt Reserve	Provision of sports field drainage.	Complete.
Thrumster	Thrumster Sports Fields	Detailed design and approvals.	Commenced.
Wauchope	Bain Park	Develop Master Plan.	Complete.
	Blackbutt Park	Facility Upgrade.	Complete.
	Lank Bain Sports Complex	Sports Facility Upgrade.	Complete.
	Rocks Ferry Reserve	Playground Upgrade.	Upgrade completed, however, the new facility was destroyed in the March 2021 floods.
	Hastings Regional Sports Fields	Finalise detailed design and approvals and commence construction.	Detailed design ongoing (excl. grandstand and indoor centre) scheduled for completion late 2021.
Various	Crown Reserves	Develop Plans of Management for Council Crown Land Managed sites.	Commenced.

In addition to the above projects delivered by Council under the Recreation Action Plan, a number of community and sporting groups have continued to proactively seek funding from external revenue sources to improve their facilities. Where feasible, Council supports these groups with their endeavours through the provision of letters of support, owner’s consent, reviewing grant funding applications and project guidance/advice. The time and proactive effort of these groups, whom are mostly volunteers) is acknowledged, with significant benefits being achieved for members of our community through these projects.

The Revised Plan - Recreation Action Plan 2021-2025

The Plan has been revised to reflect the following:

· Changing community, Council and state government priorities;

· Opportunities to reduce overall project cost and minimise impact on user groups by aligning project stages where appropriate;

· Condition based asset information, providing clarity as to when assets need to be replaced;

· Likely availability of funding sources;

· A desire to optimise the use of existing open spaces.

The updated Plan (Attachment 2) identifies three timelines for delivery of priority projects:

Immediate 2021-2022

Short term 2022-2023

Medium term 2023-2024 to 2024-2025

There are a number of great recreational projects identified as priorities for the current financial year, noting that Council has been allocated COVID-19 recovery funding from the federal government which has seen additional recreational projects brought forward for delivery. There is also speculation that other funding may be available to stimulate the economy in response to the impacts of COVID-19. If this eventuates, it is possible that priority projects listed within the Plan, or recreational projects not captured within the Plan, are bought forward. Current recreational projects identified for delivery under this year’s Operational Plan include, but are not limited to:

· Rainbow Beach Sporting Fields, Lake Cathie/Bonny Hills - commencement of construction of Stage 1 of this new facility is scheduled for the second quarter of this financial year. The design for this project has been developed in consultation with a number of key community stakeholder groups who are excited to see this new sport and recreation facility develop within this growth area.

· Hastings Sporting Fields, Wauchope - completion of the detailed design for a majority of this exciting new sport and recreational facility is scheduled for late 2021. As resolved at the April meeting, Council will be actively investigating funding opportunities to allow for this project to progress to construction.

· Thrumster Sporting Fields - detailed design of this new sports facility will be finalised later this year. Council staff are currently working with developers and sporting stakeholders to progress the project and to investigate options for funding construction of this facility in coming years.

· Laurieton Sports Complex - continue master plan upgrades.

· Park and Reserve Upgrades for Pioneer Park, Log Wharf and Long Flat Recreational Grounds.

· Bain Park Master Plan - detailed design to be undertaken for Stage 1 works.

· Town Green West Playground Upgrade - following completion of the Town Green West upgrade in the last financial year, the upgrade of the playground will follow these works with full project completion scheduled for late 2021.

· Westport Park Boat Ramp Upgrade - this project will be another partnership between Council and the state government with $737,000 of the $987,000 project being allocated through the NSW Boating Now Program. Following ongoing consultation with the community, the concept design for this facility upgrade has been finalised and the project will deliver designated boat trailer parking spaces, boat derigging area, and an additional boat wash down area supporting use of the facility by an ever increasing number of recreational boaters who live in, or are visitor’s to, our region.

· Port Macquarie Aquatic Facility - community consultation will continue on this project to inform the final concept design for the facility. Development of a facility concept by the appointed designers will also be accompanied a business case for the facility as well as securing development approvals required for this exciting project to progress. Once a business case has been finalised and developments approvals granted, staff focus will shift to securing funding for this project to progress.

The following priority actions have not been carried forward as Immediate priority projects in the revised Plan for the reasons outlined below:

Facility	Project Detail	Project Status
Kendall Skate Park	Replacement	Project on hold. Requires Kendall Tennis Club to give up one court from old facility, which will occur once an additional court is constructed at the new facility. Funding has been secured for this and Kendall Tennis Club will be delivering this project within this financial year.
Wayne Richards Park - Stages 3 & 4	Pre-construction	Project on hold. Current focus for new sport facility planning is with Hastings Sporting Fields, Rainbow Beach Sporting Fields, Port Macquarie Aquatic Facility and Thrumster Sporting Fields.
Hastings River Recreational Boating Improvements	Design and approvals for a new boat launching facility	Project on hold. Recreational boating focus in Port Macquarie is on upgrading Westport Park facilities.

Options

Council may choose to:

· Adopt the updated Recreation Action Plan 2021-2025 as recommended.

· Adopt the updated Recreation Action Plan 2021-2025 with additional changes.

Community Engagement and Internal Consultation

Consultation occurred with the community, land managers, government agencies, Council staff, and other organisations with an interest in sport and recreation at the time of the implementation of the original Recreation Action Plan 2015-2025.

The updated Plan reflects a range of community engagement activities undertaken to date. This includes engagement with sporting and community user groups associated with provision of new or upgraded sporting facilities such as the Port Macquarie Aquatic Facility, Hastings Sporting Fields, Rainbow Beach Sports Fields, Thrumster Sporting Fields and Laurieton Sports Complex.

No further engagement was considered necessary given the nature of the updates to the plan reflect the current Operational Plan and Port Macquarie-Hastings Open Space Contribution Plan, both of which were adopted following an extensive community engagement process. However, Council staff will continue where feasible to engage with and support sporting user groups who are applying for grants through external funding sources to achieve improvements at their facilities.

This report also recommends that the revised Recreation Plan 2021-2025 be promoted on Council’s website.

Planning and Policy Implications

There are no planning and policy implications in relation to this report.

Financial and Economic Implications

Projects identified within the revised Plan for delivery in 2020-2021 are included within the adopted 2020-2021 Operational Plan.

Projects identified for delivery from 2022-2023 onward are subject to budget endorsement through subsequent Operational Plan development.

The planning and delivery of high-quality recreational and sporting assets is expected to provide a positive economic impact for the Port Macquarie-Hastings LGA by contributing to the area being a great place to live.

Attachments

1. Recreation Action Plan 2020-2025

2. Recreation Action Plan 2021-2025

AGENDA Ordinary Council

04/08/2021

Item: 12.04

Subject: Planning Proposal 2017 - 4.1 Crestwood Park Recreation Precinct - Post Exhibition Report

Presented by: Development and Environment, Melissa Watkins

Alignment with Delivery Program

4.5.1 Carry out strategic planning to manage population growth and provide for co-ordinated urban development.

RECOMMENDATION

That Council:

1. Note the submissions received during public exhibition of the Planning Proposal PP2017 - 4.1 - Crestwood Park Recreation Precinct.

2. As result of the consideration of submissions, endorse the Planning Proposal in relation to Lot 516 DP1261705, Lot 497 DP1237901 and Lot 319 DP1214443, Crestwood, as exhibited, and take the necessary steps under Section 3.36 of the Environmental Planning and Assessment Act 1979 to make Port Macquarie-Hastings Local Environmental Plan 2011 (Amendment No 57) to give effect to the Planning Proposal.

3. Delegate authority to the Director Development and Environment to make any inconsequential or minor administrative amendments to the Planning Proposal in finalising the matter.

4. Notify Council’s decision to all persons who lodged a submission.

Executive Summary

This report provides a summary and consideration of submissions received following public exhibition of a site-specific Planning Proposal (rezoning) request involving privately owned rural land (5000sqm) at Crestwood Drive, and adjoining public parkland (Crestwood Park), Port Macquarie.

The Planning Proposal was publicly exhibited from 2 June 2021 to 30 June 2021 for 28 days.

Eighteen (18) submissions from fifteen (15) respondents, and three (3) submissions from State agencies were received in response to consultation and the public exhibition.

A range of issues were raised in response to the public exhibition including submissions both in support and opposed to the Planning Proposal. Those opposed to the proposal raised concerns including changes to the public park; adverse impacts to local amenity; pedestrian and cyclist safety; increased parking demand; increased delays at the Ocean Drive entry to Crestwood Estate; and increased visitation along with loss of Koala habitat. Public authority submissions highlighted legislative obligations for development in bushfire prone land and adjoining National Park estate that will be required to be fulfilled as part of the assessment of future development applications for the proponent’s land.

The Planning Proposal will not result in any physical change to Crestwood Park. If rezoned, the current rural zoning anomaly over part of the Park will be converted to a public recreation zone which is appropriate given its status as public park. The existing E2 Environmental Conservation zone along the western boundary of the Park will be retained unchanged. No trees or carparks will be lost as a result of the Planning Proposal, and there will be no change to existing park infrastructure.

If rezoned, the privately owned land will be zoned RE2 Private Recreation under Port Macquarie- Hastings LEP 2011 (LEP 2011). Future development of this land will be limited to the permitted land uses, consistent with the objectives of a Private Recreation zone.

A summary of submissions and responses to survey questions are at Attachment A, and the key issues raised are discussed in this report. No amendment to the exhibited Planning Proposal and Draft LEP Maps Land Zoning (LZN); Minimum Lot Size (LSZ); Height of Building (HOB); and Floor Space Ratio (FSR) is proposed in response to submissions received to the public exhibition.

The report recommends that Council endorse the Planning Proposal as exhibited, and exercise the legislative functions necessary to draft and finalise an amendment to Port Macquarie-Hastings Local Environmental Plan (LEP) 2011 (Amendment No. 57) in relation to the sites to give effect to the Planning Proposal.

Discussion

Council Meeting May 2020

Council considered a Planning Proposal Assessment (PPA) Report at the Ordinary Meeting held 20 May 2020. The PPA Report provided an assessment of a landowner request lodged in December 2018 to rezone land adjacent to Crestwood Park Port Macquarie for future subdivision and housing, or commercial development.

The Proponent’s proposal for commercial development was not supported by Council. Instead Council resolved to progress a Planning Proposal to rezone the site to RE2 Private Recreation, and include adjoining Council public land that is owned and managed as a public park and playground (Community land), and the Stormwater Management (Operational land) facility under the Local Government Act, 1993.

Council’s resolution is included in full below for reference.

RESOLVED: Levido/Turner

That Council:

1. Not support the Planning Proposal application in relation to Lot 516 DP 261705, Crestwood Drive, Port Macquarie, requesting a rezoning of the land from RU1 Primary Production Primary Production to B1 Neighbourhood Centre for the following reasons:

a) The proposed Planning Proposal could result in a development that is unacceptable in terms of economic and environmental impact, specifically:

i. The request proposes development of land which would be inconsistent with Object (b) of the Environmental Planning and Assessment Act, 1979.

ii. The request for approximately 5000m2 of Neighbourhood Business zoned land at Crestwood is inconsistent with Council’s Hierarchy of Business Centres as adopted in the Port Macquarie-Hastings Urban Growth Management Strategy 2017- 2036 and the subject land is not identified as a future Local Neighbourhood Centre;

iii. A commercial zoning of the land presents significant bushfire risk to life and property as a B1 Neighbourhood Centre zone would allow certain types of residential land uses, which Council is not able to prohibit.

b) The Planning Proposal is inconsistent with:

i. The North Coast Regional Plan 2036 Principles for urban growth, and Direction 6 Develop successful centres of employment (new commercial precincts, outside of centres, to maintain the strength of the local economy);

ii. Port Macquarie-Hastings Urban Growth Management Strategy 2017-2036 (UGMS) - Hierarchy of Business Centres;

iii. Ministerial Directions 1.1 Business and Industrial Zones; 4.4 Planning for Bushfire Protection; 5.10 Implementation of Regional Plans; and 6.3 Site Specific Provisions.

iv. The Planning Proposal does not demonstrate strategic and site specific merit in accordance with the Strategic Merit Test outlined in the Department of Planning & Environment’s A Guide to preparing planning proposals.

v. The Planning Proposal Application is inconsistent with Council’s Planning Proposal Policy as it is a proposal which is:

· Inconsistent with the UGMS, and Council’s established Hierarchy of Business Centres;

· Conflicts with Council’s economic development objectives for employment and industry.

2. Prepare a Planning Proposal to rezone land as shown in Figure 1 of this report, pursuant to section 3.33 of the Environmental Planning and Assessment Act 1979, for the amendment of the provisions of Port Macquarie-Hastings Local Environmental Plan 2011, in relation to Lot 516 DP1261705 (private), Lot 497 DP1237901 (Council owned and managed), and Lot 319 DP1214443 (Council owned and managed) at Crestwood to:

c) Amend the Land Zoning Map to rezone:

i. Lot 516 from RU1 Primary Production to RE2 Private Recreation to facilitate recreation and tourism uses;

ii. Lot 497 from part R1 General Residential and part RU1 Primary Production to RE1 Public Recreation to reflect the community and recreational use of the land;

iii. Lot 319 from part R1 General Residential to SP2 Infrastructure (Stormwater) to reflect Council’s operational use of the land;

iv. Amend the Height of Building Map in relation to Lot 516 to impose a maximum Height of Building of 8.5m;

v. Amend the Floor Space Ratio Map in relation to Lot 516 to impose a maximum Floor Space Ratio of 0.65:1.

3. Forward the Planning Proposal described in point 2 above to the NSW Department of Planning, Industry and Environment for a Gateway Determination under Section 3.34 of the Environmental Planning & Assessment Act 1979, and request that the Gateway Determination authorise Council to be the local plan-making authority.

4. Delegate authority to the Director Development and Environment to make any minor amendments to the Planning Proposal as a result of the issue of the Gateway Determination, prior to public exhibition of the Planning Proposal.

CARRIED: 7/0

FOR: Alley, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

AGAINST: Nil

The Site


Figure 1: The site, surrounding context and existing land use zones.

The land included in the Planning Proposal is shown in Figure 1 and includes:

· Lot 516 DP1261705 Crestwood Drive, Port Macquarie (5,024m²) - Richmond Horizons Pty Ltd and Pearr Corp Pty Ltd.

· Lot 497 DP1237901 Crestwood Drive, Port Macquarie (3,874m²) - Port Macquarie-Hastings Council.

· Lot 319 DP1214443 Crestwood Drive, Port Macquarie (2,623m²) - Port Macquarie-Hastings Council.

The Planning Proposal

The objectives and intended outcomes of the Planning Proposal are to:

· resolve the current historic rural zoning for Lot 516 DP 1261705 (privately owned), and deliver a development outcome for the landholder that is complementary to the site’s unique physical location and characteristics adjoining Council parkland and National Park estate;

· resolve current zone anomalies on Council owned and managed park land at Crestwood Drive, consistent with its function as playground, and service and drainage infrastructure.

The proposal will involve amendments to the following LEP 2011 maps:

1. (LZN) Land Zoning in relation to:

a. Lot 516 to effect a change of zone from part RU1 Primary Production and part R1 General Residential to RE2 Private Recreation;

b. Lot 497 to effect a change of zone from part RU1 Primary Production and part E2 Environmental Conservation to part RE1 Public Recreation, and retain part E2 Environmental Conservation;

c. Lot 319 to effect a change of zone from R1 General Residential to SP2 Infrastructure (Stormwater).

2. (LSZ) Lot Size in relation to:

a. Lot 516 to impose a minimum subdivision Lot Size of 5000sqm.

b. Lot 497 to impose a minimum subdivision Lot Size of 3000sqm.

3. (HOB) Height of Building in relation to:

a. Lot 516 to impose a maximum Height of Building of 8.5m.

4. (FSR) Floor Space Ratio in relation to:

a. Lot 516 to impose a maximum Floor Space Ratio of 0.65:1.

Gateway Determination

The Department of Planning, Industry and Environment issued a conditional Gateway Determination in October 2020 allowing the Planning Proposal process to proceed to public exhibition. The timeframe set for completing the LEP is 9 months following the date of the Gateway Determination, or 9 July 2021. Conditional matters are:

· Preparation of preliminary contamination assessment reports for the public and private land included in the Planning Proposal

· Map amendments to show:

o the whole of Lot 516 to be rezoned

o introduce a minimum lot size for subdivision of Lot 497 of 3000m² to minimise future subdivision

· Planning Proposal amendments to:

o address Port Macquarie-Hastings Local Strategic Planning Statement Our Future published 30 September 2020.

o Address Ministerial Directions in relation to Acid Sulfate Soils and Flood Prone Land.

· Public exhibition for a minimum of 28 days consistent with the public exhibition requirements for planning proposals, and A guide to preparing local environmental plans (Department of Planning and environment, 2018).

· Consultation for a minimum 21 days with:

o Birpai Local Aboriginal Land Council

o Division of Biodiversity and Conservation

o National Parks and Wildlife Service

o NSW Rural Fire Service

· A public hearing is not required.

· Council as the Planning Proposal Authority, with authorisation to exercise the functions of the Act relevant to making a LEP giving effect to the Planning Proposal.

A copy of the Gateway Determination is provided in Attachment B of this report.

Alteration of Gateway Determination June 2021

An alteration to the Gateway Determination was issued by the Department of Planning, Industry and Environment on 4 June 2021 extending the timeframe for completion of the Planning Proposal to 9 October 2021.

Consultation and Public Exhibition

In accordance with the requirements of the Gateway Determination and Council’s Community Participation Plan 2019, the Planning Proposal was placed on public exhibition for 28 days from 2 June 2021 to 30 June 2021.

The exhibited Planning Proposal is at Attachment E to this report.

Three submissions were made by state agencies including the NSW Biodiversity Conservation Division, National Parks and Wildlife Service, and the NSW Rural Fire Service (BCD, NPWS, and RFS). There was no response to consultation with the Birpai Local Aboriginal Land Council.

Eighteen (18) submissions from the community were received from fifteen (15) respondents. Two (2) submissions were made in support of the Planning Proposal, while sixteen (16) opposed the proposal or certain aspects of the proposal.

Copies of the submissions have been provided under separate cover for the information of Councillors. A summary of the submissions received during the public exhibition is provided at Attachment A.

Key Issues

State agency submissions

There are no unresolved matters as a result of consultation with State agencies.

In their response to Council, the Biodiversity and Conservation Division (BCD) of the Department of Planning Industry and Environment commented in respect of the BCD areas of responsibility and on behalf of the National Parks and Wildlife Service (NPWS) estate advising:

· no issues in relation to biodiversity, climate change, sustainability, flooding, coastal or estuary matters

· the requirements for development adjoining National Parks Estate. Eight (8) specific matters are advised for review and consideration by Council and the landowner/developer of Lot 516 DP1261705 in relation to any future development proposal on the lot. These matters relate to containment of bushfire protection zones wholly within the private land, stormwater management, wildlife interactions, waste management, pollutant discharge and addressing matters in NPWS guidelines for developments adjacent to national park estate.

A copy of the advice has been provided to the landowners of Lot 516 for their reference and is provided at Attachment C.

In their submission the NSW Rural Fire Service (RFS) advised that after considering the information included in the Planning Proposal, they raise no concerns or issues in relation to bushfire. A copy of RFS’s submission is provided at Attachment D.

The concerns of the NSW National Parks and Wildlife Service are detailed above within BCD’s submission.

The Birpai Local Aboriginal Land Council did not respond to the exhibition or provide a submission on the Planning Proposal.

Public submissions

A total of 18 public submissions from 15 separate respondents, (12 web survey responses and 6 separate email submissions) were received. Two respondents provided two or more submissions. The key issues and planning responses are discussed below and detailed in the submission summary at Attachment A.

· Traffic congestion, Access, Parking and Ocean Drive Intersection.

The majority of community submissions raised objection to the Planning Proposal on the basis of traffic concerns, including increased congestion at the Crestwood Drive and Ocean Drive intersection, increased traffic noise, pedestrian and child safety, loss of parking, and additional traffic movements.

Council’s development engineering staff have raised no concern in relation to the proposed change of zones. Access and parking requirements for future development on Lot 516 will be determined at the time of, and on the basis of the nature of any development application for that site, and need to be provided onsite. There will be no change to Crestwood Park and or existing on road parking as a result of the rezoning.

Specifically, no additional traffic is attributable to the change of zone for the publicly owned Crestwood Park and stormwater infrastructure area, and there are no plans to install additional infrastructure or buildings on public land at this time.

A change of zone for the adjoining private land (Lot 516) to RE2 Private Recreation will not in itself generate additional traffic. However, future development on Lot 516 may generate additional traffic subject to the type and scale of development proposed. Assumptions are that any proposed development of Lot 516 will require access and onsite parking consistent with the requirements of the Roads Act 1993 and Council policy. Costs attributable to construction of access and parking on Lot 516 will be the responsibility of the developer.

Section 7.11 developer contributions for any future development on Lot 516 will be applied consistent with the Port Macquarie-Hastings Major Roads Contributions Plan V2.2. Funds collected may be used for upgrade of the local road network.

· Retrospective planning, Developer claims and pre-purchase assurances, and marketing

Lot 516 is a residue parcel, comprising the remainder of the developer’s land not developed for residential housing in the area. It has not been previously included in any approvals for the area, and retains the original rural zoning, which is now inappropriate in the context of the development of the surrounding residential estate.

Development will be allowable on Lot 516, if rezoned. Allowable uses are restricted to those permissible under a RE2 Private Recreation zone and are significantly limited by the configuration of the lot and the significant risk from bushfire. For example, a Medical Centre is not permissible in the zone and other community infrastructure uses such as child care centres or community facilities, while permissible will be highly improbable due to bushfire risk.

While unfortunate, misrepresentations in the marketing of land and or housing by a developer or their agents is outside the scope of matters for consideration in a Planning Proposal.

· Impact on Koalas

No Koala habitat will be lost as a result of the proposed rezoning. Koala movement across the open grassland area is anticipated to be limited and/or restricted as a consequent of any future development of Lot 516. However, access from adjoining and adjacent areas including the National Park is expected to continue.

· Public domain, resident safety, increased visitation, and private recreation vs public recreation

Crestwood Park is an example of Council led local neighbourhood place planning. The level of public interest and concern expressed in submissions on public domain issues is considered indicative of the high value that the community places on locally accessible and well-designed streetscapes and public domain. This sense of appreciation for place and for public infrastructure is noted.

There will be no change or reduction in the public domain, or amount of public open space areas, if rezoned. There will be no additional fixed structures on Council owned and managed land (i.e. Lot 497 and Lot 319). There is no evidence that public safety will be compromised in the area, if rezoned.

In the context of the proposal, the terms public recreation and private recreation relate to the zoning of the land under Council’s LEP. Zone RE1 Public Recreation is generally intended for a wide range of public recreation areas and activities, including local and regional open space. Typical uses include a range of land uses compatible with the use of the land for public recreation. Crestwood Park (Lot 497) is reserved under the Local Government Act 1993 as ‘Community’ Land. Lot 319 is reserved as ‘Operational’ land consistent with its function as a stormwater facility.

Zone RE2 Private Recreation is generally intended to cover a wide range of recreational uses and facilities on land that is privately owned or managed, as is proposed to be the case for Lot 516. There is no intention to acquire the land for public recreation. However, the range of permissible uses is considered compatible with the use of adjoining public land. A café or kiosk is considered a type of use that is allowable and could be considered to be compatible with the broader neighbourhood and surrounding area on the basis of the social and economic benefit provided. Other allowable uses may not be appropriate or able to be approved due to environmental and or planning restrictions.

As discussed in the report, a private recreation zone is considered the only reasonable zone option for Lot 516 having regard to lot shape limitations, constraints and significant bushfire risk existing in this location.

· Public Hearing

One respondent questioned whether a Public Hearing would be held in relation to the matter.

Where a planning proposal is to reclassify community land, Council is obliged by the Local Government Act 1993 to hold a public hearing. A person making a submission during the public exhibition of a planning proposal can also request that the Council conducts a public hearing into the issues raised in their submission.

Council may hold a public hearing if it considers that the issues raised in the submission are of such significance they should be the subject of a hearing. In the case of the Planning Proposal at Crestwood, the planning proposal does not reclassify community land, there are no changes to the public domain or public streetscape as a result of the proposal, and a public hearing under the Local Government Act is not required. In relation to the issues raised in submissions, there are no issues of such significance that require or necessitate that a public hearing is held.

Options

The following options are available to Council:

1. Not proceed with the Planning Proposal.

2. Endorse the Planning Proposal as exhibited, and refer to the DPIE for approval.

3. Defer a decision on the Planning Proposal pending further work and/or review with Lot 516 DP 1261705 landowner, or other alternative action.

4. Prepare a Planning Proposal for Council owned and managed land only.

5. Prepare a Planning Proposal for the privately owned land only.

Option 1 is not supported. Not proceeding would preserve the status quo by retaining part rural and part residential zoning of the areas included in the Planning Proposal. The current zoning is considered inappropriate having regard for location, ownership and future management of the area.

Option 2 is the recommended option for the reasons discussed in the report.

Option 3 is not supported. As discussed in the report, a private recreation zone is considered the only reasonable zone option for Lot 516 having regard to lot shape limitations and significant bushfire risk existing in this location.

Council support for Option 4 and 5 is not recommended. While these options could resolve existing zone anomalies on either the private land or the public land, the current unsuitable zoning would be preserved indefinitely.

Community Engagement and Internal Consultation

Consistent with the requirements of the Gateway Determination and Council’s Community Participation Plan 2019, the Planning Proposal was exhibited for 28 days from 2 June 2021 to 30 June 2021.

Public Authority consultation was carried out with the following agencies consistent with the DPIE’s Gateway Determination:

· Birpai Local Aboriginal Land Council

· Division of Biodiversity and Conservation

· National Parks and Wildlife Service

· NSW Rural Fire Service

As part of the exhibition, community engagement was promoted through:

· Notices in the local press (2 June 2021 and 16 June 2021)

· Notices on Council’s Public Notices web page

· Hard copies at Council’s Port Macquarie Customer Services Centre

· A dedicated ‘Have your Say’ web page linked to Council’s web page including a copy of exhibition material

Written advice about the exhibition was provided to:

· Adjoining and adjacent landowners in proximity to Crestwood Park, including 195 landowners.

· Department of Planning Industry and Environment, the National Parks and Wildlife Service and Department of Environment Climate Change and Water NSW (as adjoining owners).

A Statement of Council Interest was included with the exhibition material, consistent with the DPIE’s Best Practice Guideline - LEPs and Council Land 1997.

During the exhibition period, there were 232 visits to the ‘Have your Say’ site and 161 document downloads. The key matters identified in the submissions have been considered in the Key Issues section of this report. All individuals/groups and agencies that made a submission have been notified of this matter being reported to Council.

Throughout the planning process, internal consultation in relation to the proposal has occurred with a range of staff from across the organisation including Transport and Stormwater Network, Water and Sewer, Environmental Services, Regulatory Services, Development Assessment Planners, Development Engineers and Community Place.

Planning and Policy Implications

Planning Proposal PP2017 - 4.1 explains the intended effect of Port Macquarie-Hastings Local Environmental Plan (LEP) 2011 (Amendment No. 57) and sets out the justification for making the plan.

The Planning Proposal is consistent with the North Coast Regional Plan and Port Macquarie-Hastings Council’s Strategic Planning Principles and Planning Priorities as set out in Shaping Our Future 2040 - A Local Strategic Planning Statement for Port Macquarie-Hastings.

If made, Port Macquarie-Hastings Local Environmental Plan 2011 (Amendment No. 57) will repeal and replace the current in force LEP Map sheets for land zoning, minimum lot size, floor space ratio, and height of buildings to show the change of planning controls in respects of the nominated lots.

Council is the Planning Proposal Authority (PPA) in this matter. As PPA, Council is authorised under the Gateway Determination to finalise the planning proposal in accordance with the conditions imposed on the Gateway Determination, and make the Local Environmental Plan giving effect to the Planning Proposal. If approved by Council, the Plan will be made by the Director Development and Environment under delegation and published on the NSW legislation website.

Financial and Economic Implications

There are no forward financial and economic implications for Council in relation to the proposed rezoning of publicly owned and managed land (Crestwood Park). However, Council did incur costs in relation to preparation of a Preliminary Site Contamination Assessment for the Council land included in the Planning Proposal consistent with the requirements of State Policy and the Gateway Determination.

Lot 516 if rezoned, will be re-categorised for rating purposes. Future development of the Lot 516 will be at the cost of the landowner/developer. The provision of new utilities such as water and sewer infrastructure to the lot, and any vehicular access and onsite parking will be paid for, and subsequently maintained by the land/owner developer. Developer contributions and water and sewer charges may be applied at the time.

Attachments

1. A. PP2017 - 4.1 - Submissions Summary - July 2021

2. B. PP2017 - 4.1 - Gateway Determination - October 2020

3. C. Biodiversity Conservation Division Letter - April 2021

4 . D. NSW Rural Fire Service Letter - May 2021

5 . E. Exhibited Planning Proposal PP2017 - 4.1 - June 2021

date of meeting:		Wednesday 4 August 2021
location:		Via Skype
time:		5:30pm

Donation of Glasshouse Vouchers to the PMQ Combined Netball Association’s Annual Fundraiser	$200.00
Total allocations	$200.00

Professional Development Activities	Date
Public Sector Women in Leadership Master Class - Sydney - “What Women in Local Govt Need to Hear” with Ruth McGowan	02/12/2019 - 03/12/2019
Leadership Coaching with Sue Montgomery - Five Sessions	February to August 2020
Public Sector Women in Leadership Webinar - Effectively Communicating Through a Crisis	05/05/2020
LGNSW Webinar - Strengthening Resilience	26/05/2020
LGNSW Water On-Line Forum - Future Investment in Water Sustainability	16/07/2020
Water Services Assoc of Australia MD/CEO On-Line Forum - Productivity Commission Inquiry into National Water Reform	30/07/2020
North Coast Women’s Regional Leadership Forum - Coffs Harbour	09/03/2021
Dare to Lead On-Line Masterclass - Brave Leadership - 3 hours over 3 days	28/07/2021 - 30/07/2021
Conferences
2019 LGNSW Annual Conference - Warwick Farm	14/10/2019 - 16/10/2019
2020 LGNSW Annual Conference - Virtual	23/11/2020

Performance Indicator	2017-18 Actual	2018-19 Actual	2019-20 Actual	2020-21 Actual
Visitation (Glasshouse)	262,635	266,766	196,967	97,584
Visitation (Gallery)	59,859	61,534	31,286	28,448
Visitation (website)	153,526	183,646	146,738	125,415
Utilisation (%) (theatre)	47%	50%	32%	18%
Utilisation (%) (studio)	38%	32%	35%	20%
Utilisation (%) (meeting rooms)	51%	42%	28%	23%
Average attendance (%) (theatre)	74%	73%	70%	51%
Average attendance (%) (studio)	69%	83%	72%	63%
Number of tickets processed	69,243	78,947	47,058	37,427
Percentage of tickets sold online	32%	33%	44%	30%

Year	Total Works Program Spend
2020-2021	$74,347,076
2019-2020	$81,249,807*
2018-2019	$59,491,069
2017-2018	$56,255,526
2016-2017	$69,058,059
Average	$68,080,307

4.1 A pecuniary interest is an interest that you have in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to you or a person referred to in clause 4.3.

4.2 You will not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision you might make in relation to the matter, or if the interest is of a kind specified in clause 4.6.

4.3 For the purposes of this Part, you will have a pecuniary interest in a matter if the pecuniary interest is:

4.4 For the purposes of clause 4.3:

4.5 You will not have a pecuniary interest in relation to a person referred to in subclauses 4.3(b) or (c)

5.2 A non-pecuniary conflict of interest exists where a reasonable and informed person would perceive that you could be influenced by a private interest when carrying out your official functions in relation to a matter.

5.3 The personal or political views of a council official do not constitute a private interest for the purposes of clause 5.2.

5.5 When considering whether or not you have a non-pecuniary conflict of interest in a matter you are dealing with, it is always important to think about how others would view your situation.

Managing non-pecuniary conflicts of interest

5.7 If a disclosure is made at a council or committee meeting, both the disclosure and the nature of the interest must be recorded in the minutes on each occasion on which the non-pecuniary conflict of interest arises. This disclosure constitutes disclosure in writing for the purposes of clause 5.6.

5.8 How you manage a non-pecuniary conflict of interest will depend on whether or not it is significant.

5.9 As a general rule, a non-pecuniary conflict of interest will be significant where it does not involve a pecuniary interest for the purposes of clause 4.1, but it involves:

5.10 Significant non-pecuniary conflicts of interest must be managed in one of two ways:

5.13 Despite clause 5.10(b), a councillor who has a significant non-pecuniary conflict of interest in a matter, may participate in a decision to delegate consideration of the matter in question to another body or person.

Year	Original Budget	Revised Budget at 30 June	Carry-over
2020-2021	$95,952,777	$86,475,993	$8,931,712
2019-2020	$97,885,485	$96,439,460	$11,307,655
2018-2019	$67,289,844	$89,803,038	$24,809,194
2017-2018	$122,733,342	$100,989,586	$29,827,793
2016-2017	$70,430,758	$92,471,167	$19,053,479

Amount to Be Carried Over
Deferral Category	Total
Awaiting Design	326,252
Awaiting Tender	200,000
Grant Not Received	287,752
Multi-year Project	-689,340
Other	378,254
Weather	6,395,708
Operational Considerations	1,470,466
Covid/Bushfires	562,620
Grand Total	8,931,712

Amount to Be Carried Over
Fund	Section	Total
General Fund	Aquatic Facilities	155,442
	Bushfire Control	272,502
	Community Engagement	54,073
	Drainage	450,380
	Facilities	230,881
	Fleet Management	265,675
	Library	29,976
	Natural Resources	122,666
	Parks & Recreation	1,243,014
	PM Town Centre Masterplan	59,818
	Transport and Traffic	-9,039
	Strategic Planning	21,542
	Destination & Cultural Development	466,537
	Community Inclusion	36,931
	Infrastructure Planning	712,084
	Strategic Property Investments	-13,990
	Landuse Planning	254,965
	Biosecurity	31,868
	Communications	4,915
	Development Engineering	82,156
General Fund Total		4,472,396
Sewer Fund	Sewerage Services	891,232
Sewer Fund Total		891,232
Waste Mgt	Waste Disposal	1,498,218
Waste Mgt Total		1,498,218
Water Fund	Water Supply	2,069,866
Water Fund Total		2,069,866
Grand Total		8,931,712

Funding Source	Amount	%
Revenue	458,728	5.14%
Reserves	5,042,794	56.46%
Grants	2,618,101	29.31%
Environmental Levy	350,734	3.93%
Contributions	167,312	1.87%
Section 7.4 and 7.11 Contributions	123,233	1.38%
Loans	170,810	1.91%
Total	$8,931,712	100.00%

Original Budget as at 1 July 2021	Balanced	$0
Plus adjustments:
July Review	Balanced	$0
Forecast Budget Position for 30 June 2022	Balanced	$0

	Fee / Charge	Timeline of waiver / deferral
a)	Monthly Rental Fee - Port Macquarie Senior Citizens Facility	Up to 6 months commencing from July 2021
b)	Hub Business and Co-Working Centre User Subscription Fee	Up to 6 months commencing from July 2021

2019-2020	Grant amount applied for	Grant amount received	Council contribution for awarded grants	Yet to be advised	Advised unsuccessful	Estimated prep time (hour)
1^st quarter	$2,718,650	$1,746,000	$30,000	-	$972,650	119
2^nd quarter	$33,986,483	$25,252,983	$5,068,901	-	$8,733,500	243
3^rd quarter	$5,389,167	$1,951,667	$0	-	$3,437,500	131
4^th quarter	$6,121,893	$3,788,893	$1,218,407	-	$2,333,000	148
TOTAL	$48,216,193	$32,739,543	$6,317,308	-	$12,458,000	641

Application	Property	Extent of Variation
DA2020 - 1034.2	162 Camden Head Road, Camden Haven	8.8%
DA2020 - 1045.1	Lot 2 DP 1188545, Pacific Drive, Port Macquarie	9%

Council	Annual Fee
Port Macquarie-Hastings	$135
Tweed Council	$255
Mid Coast Council	$181.50
Ballina Shire Council	$112.50
Shoalhaven City Council	$108.50
Clarence Valley Council	$71.75