Minutes of Ordinary Council - Thursday, 18 April 2024

MINUTES

Ordinary Council Meeting

18/04/2024

PRESENT

Members:

Mayor Peta Pinson

Councillor Lauren Edwards

Councillor Lisa Intemann

Councillor Nik Lipovac

Councillor Danielle Maltman

Councillor Adam Roberts

Councillor Rachel Sheppard

Councillor Josh Slade

Other Attendees:

Chief Executive Officer (Dr Clare Allen)

Director Business and Performance (Keith Hentschke)

Director Community, Planning and Environment (Melissa Watkins)

Director Community Infrastructure (Robert Fish)

Director Community Utilities (Jeffery Sharp)

Group Manager Governance (Michael Ferguson)

Legal Counsel (Anthea Gilmore)

Governance Officer (Tania Ellis)

The meeting opened at 10.00am

01 ACKNOWLEDGEMENT OF COUNTRY

The Mayor opened the Meeting with an Acknowledgement of Country and welcomed all in attendance in the Chamber and viewing on line.

02 REMOTE ATTENDANCE AT MEETING

Nil.

03 LOCAL GOVERNMENT PRAYER

Pastor Dave Dennis from the Port Macquarie Lifeway Church delivered the Local Government Prayer.

A minute of silence was observed in memory and reflection for the those impacted by the Bondi Junction tragedy.

04 APOLOGIES

Nil.

05 CONFIRMATION OF MINUTES

RESOLVED: Roberts/Slade

That the Minutes of the Ordinary Council Meeting held on 21 March 2024 be confirmed.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

06 DISCLOSURES OF INTEREST

Councillor Sheppard declared a Non-Pecuniary, Significant interest in Item 11.04 Community Grants 2023-2024 Round 2. The reason being that Councillor Sheppard’s husband is a member of the Board of the Rotary Club of Port Macquarie Sunrise, who are an applicant in Round 2 of the 2023-2024 Community Grants. Councillor Sheppard intends to take no part in the consideration and voting and be out of sight of the meeting.

Councillor Intemann declared a Non-Pecuniary-Less than Significant interest in Item 11.04 Community Grants 2023-2024 Round 2. The reason being that Councillor Intemann ordinary member of Wauchope Community Arts Council and occasionally acts as their Returning Officer. Councillor Intemann intends to remain in the meeting, participate and vote in the matter as this perceived conflict will not influence her decision making in the matter.

Councillor Maltman declared a Non-Pecuniary-Less than Significant interest in Item 13.02 Notice of Motion - Lake Cathie Management Into The Future. The reason being that Councillor Maltman is a non-financial life member and former President of the community organisation Revive Lake Cathie Incorporated. Councillor Maltman intends to remain in the meeting, participate and vote in the matter as this perceived conflict will not influence her decision making in the matter.

Councillor Maltman declared a Non-Pecuniary-Less than Significant interest in Item 13.08 Lake Cathie Natural Resource Management Monthly Update Report. The reason being that Councillor Maltman is a non-financial life member and former President of the community organisation Revive Lake Cathie Incorporated. Councillor Maltman intends to remain in the meeting, participate and vote in the matter as this perceived conflict will not influence her decision making in the matter.

07 MAYORAL MINUTES

07.01 Port Macquarie-Hastings Ferry Service

RESOLVED: Pinson

That Council:

1. Note the correspondence sent to The Hon Jenny Aitchison MP, Minister for Regional Transport and Roads, regarding operation of the two vehicular ferries over the Hastings River.

2. Note the inconsistency in the provision of ferry services by Transport NSW, particularly highlighting the recent transfer of management of the Lower Portland Ferry to the NSW Government, continues to disadvantage the community of the Port Macquarie-Hastings.

3. Note Port Macquarie-Hastings Council continues to fund ferry services across the Hastings River, whilst most other vehicular ferry services in NSW are provided by the NSW Government or receive funding support.

4. Request the Chief Executive Officer write to the Federal Member for Cowper, The Hon. Pat Conaghan; and the Member for Port Macquarie, The Hon. Leslie Williams MP, seeking their support to strongly advocate with the NSW Government to assume management or provide funding support for the operation of vehicular ferry services that connect public roads in NSW, including the vehicular ferries that operate across the Hastings River.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

07.02 IPWEA Engineering Excellence Awards

RESOLVED: Pinson

That Council:

1. Note the success of nominations at the Institute of Public Works Engineering Australasia NSW/ACT Engineering Excellence Awards held on 11 April 2024 for the following projects:

(a) Winner - Category 2 New or Improved Techniques category - Rawdon Island Bridge Rehabilitation project.

(b) Highly Commended - Category 8 Multi-Disciplinary Project Management - Gordon Street Upgrade project.

(c) Highly Commended - Category 1C Design and Construction of a public works project greater than $5 million - Cairncross Waste Management project.

2. Congratulate the Chief Executive Officer, Dr Clare Allen, Director Community Infrastructure, Robert Fish and the staff involved in delivering the projects and preparing the nominations for the Awards.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

08 CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING

Nil

09 ITEMS TO BE DEALT WITH BY EXCEPTION

RESOLVED: Sheppard/Lipovac

That Items 10.01, 10.02, 10.07, 10.11, 10.14, 11.01, 11.02, 11.03, 12.01, 13.07, 13.10, 13.11, 13.12, and 13.13 be considered as a block resolution

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

RESOLVED: Sheppard/Roberts

That all recommendations listed in the block resolution be adopted by Council.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

10.01 Mayoral Discretionary Fund Allocations - 7 March to 3 April 2024

Block RESOLVED: Sheppard/Roberts

That Council note the Mayoral Discretionary Fund allocations for the period

7 March to 3 April 2024.

10.02 Status of Reports From Council Resolutions

Block RESOLVED: Sheppard/Roberts

That Council note the information contained in the Status of Reports from Council Resolutions report.

10.07 Policy Review - Draft Local Government Elections Caretaker Period Policy

Block RESOLVED: Sheppard/Roberts

That Council adopt the draft Local Government Elections Caretaker Period Policy.

10.11 Monthly Budget Review - March 2024

Block RESOLVED: Sheppard/Roberts

That Council:

1. Adopt the adjustments in the “March 2024 Adjustments” section of the Monthly Budget Review – March 2024 report and associated attachment.

2. Amend the 2023-2024 Operational Plan to include all budget adjustments approved in this report.

10.14 Contracts Awarded under Delegation by the Chief Executive Officer

Block RESOLVED: Sheppard/Roberts

That Council note the information provided in the Contracts Register.

11.01 Recommended Items from the March 2024 Meeting of the Port Macquarie-Hastings Sporting Fund

Block RESOLVED: Sheppard/Roberts

That Council note the application to Port Macquarie-Hastings Sporting Fund considered at the March 2024 Sub-Committee meeting and endorse payment from the Fund of $1,000 to Iesha Apthorpe for representation at the 2024 Australian Open Swimming Championships.

11.02 Landrigan and Andrews Parks Master Plan - Post Exhibition

Block RESOLVED: Sheppard/Roberts

That Council:

1. Note the information contained within the Landrigan and Andrews Parks Master Plan Community Engagement Report - March 2024

2. Adopt the Landrigan and Andrews Parks Master Plan

3. Thank submitters and advise them of the outcome of Council’s consideration.

11.03 Draft Recreation and Open Space Action Plan and Sporting Infrastructure Priorities

Block RESOLVED: Sheppard/Roberts

That Council:

1. Publicly exhibit the revised draft Recreation and Open Space Action Plan for a period of not less than 28 days.

2. Note that a further report will be tabled at a future meeting of Council, detailing the submissions received from the public during the exhibition period.

3. Note Prioritisation of Sporting Infrastructure Projects that Council will continue to seek funding for as follows:

i. Port Macquarie Aquatic Centre

ii. Regional Stadium Upgrades

iii. Tuffins Lane Drainage – if feasible

iv. Thrumster Sporting Fields

v. Hastings Regional Sporting Complex

vi. Rainbow Beach Sporting Fields - Stage 2

vii. Wayne Richards Stage - 3 & 4 Design

12.01 Major Event Grants 2024 - Round 2

Block RESOLVED: Sheppard/Roberts

That Council, pursuant to provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Major Events Grant Program Round 2, 2024 to the total amount of $20,000 for the following Major Events:

a) Regional Academy of Sport Netball $4,000

b) David Goose Gosby Memorial $4,000

c) Rainbow Gold Enduro $4,000

d) Run Haven $4,000

e) Regatta Challenge $4,000

13.07 Classification of Council Land - Waapangal Road Thrumster

Block RESOLVED: Sheppard/Roberts

That Council:

1. Pursuant to Section 34 of the Local Government Act 1993 commence the process to classify Lot 50 DP 1299688 Waapangal Road Thrumster as operational land by placing on public exhibition for a minimum of 28 days with the proposed resolution, “It is intended to classify Lot 50 DP 1299688 Waapangal Road Thrumster as operational land.”

2. Note that a further report will be tabled at a future Council meeting following exhibition detailing any submissions received during the exhibition period.

13.10 Material Public Benefit - Developer Delivered Sewer Works Kendall - Update Report

Block RESOLVED: Sheppard/Roberts

That Council note the information in this update report.

13.11 Water Quality Update - Taste and Odour

Block RESOLVED: Sheppard/Roberts

That Council note the information contained within this report.

13.12 Major Projects Update - Cowarra Water Supply Scheme and Thrumster Wastewater Scheme Projects

Block RESOLVED: Sheppard/Roberts

That Council:

1. Note the update information regarding the Cowarra Water Supply Scheme project and how it is progressing ahead of the baseline schedule.

2. Note the update information regarding the Thrumster Wastewater Scheme project and how it is progressing behind the baseline schedule and that this is due to delays in finalising the effluent discharge location not through any fault of Council but as a result of additional information requested from NSW Government regulators.

13.13 Wastewater Treatment Plant Capacities - Update Report - Port Macquarie/Thrumster Sewerage Scheme Catchments Capacity

Block RESOLVED: Sheppard/Roberts

That Council note the information in this update report.

10.03 Notice of Motion - Blueprint for Generational Equity

MOTION

MOVED: Roberts/Slade

That Council request the Chief Executive Officer to provide a report to the June 2024 Ordinary Council Meeting providing an update on work completed to date and any upcoming initiatives in relation to the adopted Port Macquarie-Hastings Blueprint for Generational Equity.

AMENDMENT:

MOVED: Intemann/Sheppard

That Council request the Chief Executive Officer to provide a balanced report to the June 2024 Ordinary Council Meeting providing an update on work completed and delays encountered to-date, plus any upcoming initiatives in relation to the adopted Port Macquarie-Hastings Blueprint for Generational Equity.

lost: 4/4

For: Edwards, Intemann, Lipovac and Sheppard

Against: Maltman, Pinson, Roberts and Slade

THE MOTION ON BEING PUT WAS CARRIED

RESOLVED: Roberts/Slade

EQUAL: 4/4

FOR: Maltman, Pinson, Roberts and Slade

AGAINST: Edwards, Intemann, Lipovac and Sheppard

CASTING VOTE: For

CARRIED

10.04 Notice of Motion - Referendum to Reduce Councillor Numbers from Nine to Seven

RESOLVED: Sheppard/Roberts

That Council,

1. Through the Chief Executive Officer, provide a report to the July 2024 Ordinary Council meeting that outlines a balanced case for and against the reduction of councillor numbers through the upcoming Constitutional Referendum in conjunction with the 2024 NSW Local Government Elections.

2. Request the Chief Executive Officer ensure consultation with Councillors prior to the report being finalised, seeking their input on the cases for and against.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

10.05 Notice of Motion - Payment Options for Rates (Bills)

RESOLVED: Roberts/Maltman

That Council through the Chief Executive Officer explore additional options for Ratepayers to pay rates (bills).

carried: 6/2

For: Intemann, Lipovac, Maltman, Pinson, Roberts and Slade

Against: Edwards and Sheppard

10.06 Use of the Casting Vote

MOTION

MOVED: Pinson/Roberts

That Council note the information provided in the report.

AMENDMENT

MOVED: Sheppard/Edwards

That Council:

1. Note the information provided in the report, excluding the commentary on the purpose of the casting vote.

2. Note that the Model Code of Meeting Practice and Local Government Act are silent on the purpose of the casting vote.

3. Note the tabled supplementary information in relation to the principles for use of the casting vote in state and federal parliaments.

LOST: 4/4

FOR: Edwards, Intemann, Lipovac and Sheppard

AGAINST: Maltman, Pinson, Roberts and Slade

ADJOURNMENT

RESOLVED: Pinson/Roberts

That the meeting adjourn for 10 minutes.

CARRIED: 6/2

FOR: Edwards, Maltman, Pinson, Roberts, Sheppard and Slade

AGAINST: Intemann and Lipovac

The Ordinary Council Meeting adjourned at 11.49am

The Ordinary Council Meeting resumed at 12.06pm.

AMENDMENT

MOVED: Pinson/Roberts

That Council:

1. Note the information provided in the report.

2. Request the Chief Executive Officer provide supplementary information to Councillors in relation to the legal framework of the casting vote relating to Local Government.

equal: 4/4

For: Maltman, Pinson, Roberts and Slade

Against: Edwards, Intemann, Lipovac and Sheppard

CASTING VOTE: For

CARRIED

THE AMENDMENT ON BEING PUT WAS CARRIED

THE AMENDMENT THEN BECAME THE MOTION AND ON BEING PUT WAS CARRIED

RESOLVED: Pinson/Roberts

That Council:

1. Note the information provided in the report.

2. Request the Chief Executive Officer provide supplementary information to Councillors in relation to the legal framework of casting vote relating to Local Government.

equal: 4/4

For: Maltman, Pinson, Roberts and Slade

Against: Edwards, Intemann, Lipovac and Sheppard

CASTING VOTE: For

CARRIED

Councillor Sheppard tabled supplementary information regarding this matter including use of the casting vote at state and federal parliament.

Item 10.07 Policy Review - Draft Local Government Elections Caretaker Period Policy, has been addressed previously within the meeting.

10.08 Disclosure of Interest Return - Designated Persons

RESOLVED: Pinson/Roberts

That Council note the Disclosure of Interest return for the following position Community Planning and Environment - Strategy Officer

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

The Chairperson tabled the disclosure of return of the Designated Person listed above

10.09 Draft Operational Plan 2024-2025, Fees and Charges, Revenue Policy, and Rating Maps Documents for Public Exhibition

MOTION

MOVED: Roberts/Maltman

That Council:

1. Place the following draft Integrated Planning and Reporting documents on public exhibition for a period of 28 days from 22 April to 20 May 2024:

a) Draft 2024-2025 Operational Plan

b) Draft 2024-2025 Fees and Charges

c) Draft 2024-2025 Revenue Policy

d) Draft 2024-2025 Rating Maps

2. Note that in accordance with Council’s Resolution of 15 February 2024, in relation to Item 10.16 Impacts and Options in Relation to a Proposed Rate Freeze for 2024-2025, the Draft 2024-2025 Operational Plan has been prepared with a 0.0% Rate Peg applied to Ordinary and Special Rates, excluding the Town Centre Master Plan component of the Port Macquarie CBD ordinary business rate.

3. Note that in accordance with Council’s Resolution of 15 February 2024, in relation to Item 10.17 Impacts and Options in Relation to the Abolition of the Town Centre Master Plan Component of the Port Macquarie CBD Ordinary Business Rate, the Draft 2024-2025 Operational Plan has been prepared noting the abolition of the Town Centre Master Plan (TCMP) component of the Port Macquarie CBD Ordinary Business Rate.

4. Note that a further report will be tabled at the June 2024 meeting of Council for the adoption of the 2024-2025 Integrated Planning and Reporting suite of documents, detailing the submissions received from the public during the exhibition period.

5. Provide information on what future budget preparation using the Zero Based Budgeting processing involves through the General Fund Improvement Plan update due to be presented in June 2024 to Council.

6. That the table identified in page 11 of the draft Operational Plan be replaced with a detailed narrative of the minimal impact to the business, to assure the rate payer that delivery will continue at current levels.

AMENDMENT

MOVED: Sheppard/Edwards

That Council:

1. Place the following draft Integrated Planning and Reporting documents on public exhibition for a period of 28 days from 22 April to 20 May 2024:

a) Draft 2024-2025 Operational Plan

b) Draft 2024-2025 Fees and Charges

c) Draft 2024-2025 Revenue Policy

d) Draft 2024-2025 Rating Maps

3. Note that in accordance with Council’s Resolution of 15 February 2024, in relation to Item 10.17 Impacts and Options in Relation to the abolition of the Town Centre Master Plan Component of the Port Macquarie CBD Ordinary Business Rate, the Draft 2024-2025 Operational Plan has been prepared noting the abolition of the Town Centre Master Plan (TCMP) component of the Port Macquarie CBD Ordinary Business Rate.

lost: 3/5

For: Edwards, Lipovac and Sheppard

Against: Intemann, Maltman, Pinson, Roberts and Slade

AMENDMENT

MOVED: Edwards/Lipovac

That Council:

1. Place the following draft Integrated Planning and Reporting documents on public exhibition for a period of 28 days from 22 April to 20 May 2024:

a) Draft 2024-2025 Operational Plan

b) Draft 2024-2025 Fees and Charges

c) Draft 2024-2025 Revenue Policy

d) Draft 2024-2025 Rating Maps

5. Request the Chief Executive officer to include a Service Area Statements page and an Understanding Our Actions explainer page similar to those included in Council’s 2023-2024 Operational Plan in the Draft Operational Plan prior to exhibition.

The amendment was withdrawn.

THE MOTION ON BEING PUT WAS CARRIED

RESOLVED: Roberts/Maltman

That Council:

1. Place the following draft Integrated Planning and Reporting documents on public exhibition for a period of 28 days from 22 April to 20 May 2024:

a) Draft 2024-2025 Operational Plan

b) Draft 2024-2025 Fees and Charges

c) Draft 2024-2025 Revenue Policy

d) Draft 2024-2025 Rating Maps

5. Provide information on what future budget preparation using the Zero Based Budgeting processing involves through the General Fund Improvement Plan update due to be presented in June 2024 to Council.

6. That the table identified in page 11 of the draft Operational Plan be replaced with a detailed narrative of the minimal impact to the business, to assure the rate payer that delivery will continue at current levels.

equal: 4/4

For: Maltman, Pinson, Roberts and Slade

Against: Edwards, Intemann, Lipovac and Sheppard

CASTING VOTE: For

CARRIED

10.10 Investments and Loans - March 2024

RESOLVED: Sheppard/Edwards

That Council note the Investment and Loans Report for March 2024.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

Item 10.11 Monthly Budget Review - March 2024, has been addressed previously within the meeting.

10.12 Allocation of 2022-2023 Water Fund and Sewer Fund Dividend

RESOLVED: Roberts/Pinson

That Council:

1. Note the information provision requirements of section 4.4 of the Guidelines (Regulatory and Assurance Framework for Local Water Utilities) have been finalised.

2. Note an estimated $1,376,000 will be used to payout the loan associated with the Town Centre Master Plan.

3. Resolve that the remaining water and sewer dividend be allocated to the reserve for parks maintenance as proposed in the Draft Operational Plan 2024-2025.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

10.13 Opportunity For Local Firms To Do Business With Port Macquarie-Hastings Council

RESOLVED: Lipovac/Slade

That Council:

1. Note the information provided in this report.

2. Note a future report will be presented to the Ordinary Council meeting in October 2024 that details Council’s commitment to supporting local business through its tendering and purchasing process during the previous financial year.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

Item 10.14 Contracts Awarded under Delegation by the Chief Executive Officer, has been addressed previously within the meeting.

10.15 Policy Review - Sustainability Policy

MOTION

MOVED: Intemann/Edwards

That Council adopt the revised Sustainability Policy.

lOST: 4/4

For: Edwards, Intemann, Lipovac and Sheppard

Against: Maltman, Pinson, Roberts and Slade

MOTION

MOVED: Sheppard/Lipovac

Defer consideration of this matter to the Ordinary Council Meeting May 2024

lOST: 4/4

For: Edwards, Intemann, Lipovac and Sheppard

Against: Maltman, Pinson, Roberts and Slade

Item 11.01 Recommended Items from the March 2024 Meeting of the Port Macquarie-Hastings Sporting Fund, has been addressed previously within the meeting.

Item 11.02 Landrigan and Andrews Parks Master Plan - Post Exhibition, has been addressed previously within the meeting.

Item 11.03 Draft Recreation and Open Space Action Plan and Sporting Infrastructure Priorities, has been addressed previously within the meeting.

11.04 Community Grants 2023-2024 - Round 2

Councillor Sheppard declared a Non-Pecuniary, Significant interest in this item. The reason being that Councillor Sheppard’s husband is a member of the Board of the Rotary Club of Port Macquarie Sunrise, who are an applicant in Round 2 of the 2023-2024 Community Grants. Councillor Sheppard took no part in the consideration of this matter or voting and was out of sight of the meeting.

Councillor Intemann declared a Non-Pecuniary-Less than Significant interest in this item. The reason being that Councillor Intemann is an ordinary member of Wauchope Community Arts Council and occasionally acts as the Returning Officer. Councillor Intemann remained in the meeting, participated and voted in the matter as this perceived conflict did not influence her decision making in the matter.

RESOLVED: Roberts/Lipovac

That Council, pursuant to Section 356 of the Local Government Act 1993, grant financial assistance in Round 2 of the 2023-2024 Community Grant program for the total amount of $85,573 for the following community projects:

APPLICANT PROJECT FUNDING

Westpac Rescue Helicopter Rescue Kits $1,000

Tele Point Community Assoc Hall Fencing $2,450

MNC Maritime Museum Paint Pilot Boat Shed $10,000

Rotary Club Port Macquarie Marine BioBlitz $3,000

Astronomical Association Visiting Planetarium $6,875

Friends of Mrs Yorks Garden Track Upgrade $7,000

Byabarra Sports & Tennis Club Family Movie Nights $2,150

Garden Village 3D Armchair Travel (Seniors) $5,400

PMQ Homeless Collective Homeless Food Supplies $1,000

PMQ Women’s Shed Soundproof Woodwork Room $10,000

WAU Adventist Relief Agency Homeless Service Generator $3,795

RSL Lifecare Seen & Heard Program $4,000

Strong Spirit Aboriginal Service Village School Aboriginal Culture $5,000

WAU Community Arts Council Singer Songwriter Circle $3,000

WAU Chamber Commerce Waste to Art $2,500

Endeavour Mental Health Disability Art Therapy $2,713

PMQ Steiner School Winter Lantern Workshop $2,500

Surfing the Spectrum Surfing Spectrum - Autism Surf $4,000

PMQ Parkinson’s Support World Parkinson Day $1,000

Lost Plot Lost Plot Garden Party $1,000

WAU Junior Rugby League Temp Storage Container $5,200

Dementia Friendly Alliance Dementia Choir $1,990

carried: 7/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts and Slade

Against: Nil

Item 12.01 Major Event Grants 2024 - Round 2, has been addressed previously within the meeting.

Councillor Edwards left the meeting, the time being 1:43pm.

13.01 Notice of Motion - Camden Head Master Plan

RESOLVED: Roberts/Pinson

That Council:

1. Note the request to provide an update on the progress on the establishment of a Friends of Camden Haven Headland volunteer group to assist in the enhancement of the Council Managed Crown Reserve at the Camden Haven Headland as resolved by Council on 8 December 2022 to the May 2024 Ordinary Council Meeting.

2. Note that a Councillor Briefing was provided to Councillors on 11 April 2024 where Councillors were advised that a report will be presented to Council’s Ordinary meeting in May 2024 regarding a draft Master Plan and details of future community engagement on the establishment of a Friends of Camden Head volunteer group and draft Master Plan.

carried: 7/0

For: Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

Councillor Edwards returned to the meeting, the time being 1:47pm.

13.02 Notice of Motion - Lake Cathie Management Into The Future

Councillor Maltman declared a Non-Pecuniary - Less than Significant interest in this item. The reason being that Councillor Maltman is a non-financial life member and former President of the community organisation Revive Lake Cathie Incorporated. Councillor Maltman remained in the meeting, participated and voted in the matter as this perceived conflict did not influence her decision making in the matter.

RESOLVED: Roberts/Maltman

That Council request the Chief Executive Officer provide a report to the May 2024 Ordinary Council Meeting which will provide a high-level overview of what would be involved if Council were to consider “handing back” the management of the Lake Cathie waterbody to the NSW Government.

Equal: 4/4

For: Maltman, Pinson, Roberts and Slade

Against: Edwards, Intemann, Lipovac and Sheppard

CASTING VOTE: For

CARRIED

13.03 Notice of Motion - General Waste Red Bin Rubbish Collection Over Summer

RESOLVED: Roberts/Maltman

That Council, through the Chief Executive Officer, provide a report to the July 2024 Ordinary Council Meeting which outlines a high-level overview of what opportunities and cost/contract implications may be involved with providing a weekly Red Bin (General Waste) collection each week between December and February (inclusive) each year.

carried: 6/2

For: Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Edwards and Intemann

Councillor Maltman left the meeting, the time being 02:12pm.

Councillor Maltman returned to the meeting, the time being 02:14pm.

13.04 Draft Living and Place Strategy and Supporting Documents

RESOLVED: Sheppard/Edwards

That Council:

1. Endorse the draft Living and Place Strategy and supporting documents for public exhibition for a period not less than 28 days.

2. Note that a further report will be tabled after the public exhibition period, detailing any submissions received from the public during the exhibition period.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

13.05 Draft Environmental Sustainability Strategy

MOTION

MOVED: Edwards/Intemann

That Council:

1. Endorse the draft Environmental Sustainability Strategy for the purposes of public exhibition and place the draft Strategy on public exhibition for a period of not less than 42 days.

2. Note that a further report will be presented to Council, following the public exhibition period, detailing the submissions received and any recommended changes to the draft Strategy for consideration by Council.

lOST: 4/4

For: Edwards, Intemann, Lipovac and Sheppard

Against: Maltman, Pinson, Roberts and Slade

MOTION

MOVED: Sheppard/Edwards

That Council:

1. Endorse the draft Environmental Sustainability Strategy for the purposes of public exhibition and place the draft Strategy on public exhibition for a period of not less than 28 days.

lOST: 4/4

For: Edwards, Intemann, Lipovac and Sheppard

Against: Maltman, Pinson, Roberts and Slade

Councillor Intemann left the meeting, the time being 02:40pm.

Councillor Intemann returned to the meeting, the time being 02:41pm.

13.06 Post Exhibition Report - Sancrox Employment Land Environmental Lands and Services Planning Agreement
Applicant: King and Campbell
Landowner: Expressway Spares Pty Limited and James John Dunn and Catherine Brigette Dunn

RESOLVED: Intemann/Roberts

That Council:

1. Revoke the First Deed of Variation to the Sancrox Employment Land Environmental Lands and Services Planning Agreement entered into between Council and Expressway Spares Pty Limited and James John Dunn and Catherine Brigette Dunn on 16 January 2017.

2. Enter into and execute the Second Deed of Variation Sancrox Employment Land Environmental Lands and Services Planning Agreement (Attachment 2).

3. Note the post exhibition Engagement Summary Report which provides details of the number of persons who accessed the public exhibition material on Council’s Have Your Say page.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

Item 13.07 Classification of Council Land - Waapangal Road Thrumster, has been addressed previously within the meeting.

13.08 Lake Cathie Natural Resource Management Monthly Update Report

RESOLVED: Maltman/Intemann

That Council note the progress of natural resource management projects/initiatives within the Lake Cathie, Lake Innes and Cathie Creek waterways and progress on the Coastal Management Program.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

13.09 Lorne Road Upgrade - Project Update and Recommendation for Stage 3

RESOLVED: Roberts/Pinson

That Council:

1. Note the information outlined within the report regarding progress on the project to upgrade and bitumen seal Lorne Road and the reclassification of the road from Local Road classification to Regional Road classification;

2. Conclude works currently scoped and funded including:

a) Detailed design for stages 1 and 2

b) Environmental approval for stages 1 and 2

c) Construction and bitumen sealing of stage 1, commencing

mid 2024 and

d) Concept design and environmental constraints assessment for Stage 3.

3. Continue to seek grant funding for the construction and bitumen sealing of stage 2, provided that funding contributes the majority of the construction cost, as suitable and eligible grant funding opportunities arise; and

4. Not continue any further planning and investigations for stage 3 of Lorne Road at this time due to the estimated construction cost being in excess of $50 million and the low traffic volume on this section.

carried: 8/0

For: Edwards, Intemann, Lipovac, Maltman, Pinson, Roberts, Sheppard and Slade

Against: Nil

Item 13.10 Material Public Benefit - Developer Delivered Sewer Works Kendall - Update Report, has been addressed previously within the meeting.

Item 13.11 Water Quality Update - Taste and Odour, has been addressed previously within the meeting.

Item 13.12 Major Projects Update - Cowarra Water Supply Scheme and Thrumster Wastewater Scheme Projects, has been addressed previously within the meeting.

Item 13.13 Wastewater Treatment Plant Capacities - Update Report - Port Macquarie/Thrumster Sewerage Scheme Catchments Capacity, has been addressed previously within the meeting.

The meeting closed at 3.03pm

………………………………………..

Peta Pinson

Mayor