Agenda of Local Traffic Committee - Wednesday, 20 November 2024

Where the advice of the LTC is not unanimous, the dissenting vote should be named and noted in the recommendation to Council, or its sub delegate.

The Chairperson of the LTC does not have a casting vote on any matter considered by the LTC.

If the Council decides to proceed with a proposal where the advice from the LTC is not unanimous support, then the Council must first advise TfNSW and the NSW Police Representatives in writing of their intention to approve the proposal. The TfNSW or the NSW Police may then lodge an appeal to the Regional Traffic Committee. Council must not exercise any of the functions, in relation to the subject proposal, for a period of 14 days from the date of notification in writing.

6. Convenor

The Committee shall be convened by the Council voting representative. It shall be the responsibility of the convenor to ensure the conduct of the meeting including voting, informal advisor, public and media participation is undertaking in accordance with the TfNSW. Guidelines.

7. Meeting Formats

Council’s Community Infrastructure Planning and Design team are responsible for the co-ordination of Committee advice, scheduling of meetings, preparation and circulation of meeting minutes, and provide general support services to the Committee. The Community Infrastructure Planning and Design team is also responsible for providing advice in relation to the conduct of meetings.

The most common format for LTC meetings is regular face to face meeting held in the offices of the Council.

Acceptable alternative meeting formats include:

· Electronic meetings - where the advice of the members is sought via email or via

virtual meeting.

· A combination of electronic and face to face meetings

a) Agendas, minutes, and reports

All meetings require the preparation of an agenda. An agenda must be pre prepared by Council and circulated to all formal members and informal advisors of the Committee a minimum of one week prior to the meeting.

For each agenda item, Council must prepare a report which must contain a brief summary of the issue, detail of the proposed solution including a plan if the proposal involves signs, lines or structures, details of the policies.

Urgent out of session items can be circulated to all formal members and informal advisors of the Committee for consideration and comment. Votes will be recorded via email and tabled at the next meeting to be formally recorded and adopted as a General Business item.

All meetings require a written record of proceedings in the form of formal Minutes. The minutes must be prepared by Council and circulated to all formal members and informal advisors of the Committee within two weeks of the meeting being held. The LTC minutes will be presented at the next Ordinary Council meeting for endorsement.

b) Site visits

It is recommended that each member of the LTC undertake a site visit prior to considering any proposal. This site visit may be undertaken individually or as an organised joint visit.

8. Delegations

Council has delegations to authorise traffic control facilities and devices as prescribed in the Delegations to Councils – Regulation of Traffic October 2001.

Council has sub-delegated its powers in respect of Division 1 of Part 4 of the Road Transport (Safety and Traffic Management) Act 1999 and Division 2 of Part 5 of the Road Transport (Safety and Traffic Management) (Road Rules) Regulation 1999 to the Director of Infrastructure Services and the Technical Services Manager.

Local Traffic Committee

ATTENDANCE REGISTER

Voting Member:	27/03/24	22/05/24	24/07/24	25/09/24
Robert Fish - Director Community Infrastructure - (Chair)	P	A	A	P
Mayor Adam Roberts	N/A	N/A	N/A	X
Christine Murray - Transport for NSW	P	P	P	P
Daniel Finch - NSW Police	P	P	P	A
Jody Griffiths - Senior Electorate Officer Member for Oxley	X	X	X	P
Terry Sara - Representative of Member for Port Macquarie	X	X	X	X
Michael Kemp - Representative of Member for Oxley	X	X	X	X
Non-voting:
Ellie Grainger - Transport for NSW	N/A	P	P	P
Carl Eade - Port Macquarie Taxis	P	P	X	X
Marie Visvikis - Port Macquarie Taxis	X	X	X	X
Dave Davies - Central Coast and North Coast Busways	P	P	X	P
Blayne West - Group Manager Planning and Design	P	P	P	X
Mark Edenborough - Manager Planning and Design Programs, Community Infrastructure Planning and Design	P	P	P	P
Dette Gamon - Education Officer	P	A	A	X
Ellie Craft - Senior Transport Engineer Programs	-	-	-	P
Brendan Goodall - Transport Engineer Programs	A	P	P	P
Jenna O’Connell - Education Officer	N/A	P	N/A	X
Julia Cutajar - Education Officer	N/A	P	P	P
Rosemary Ashman - Support Officer	P	P	P	P
Observer:

KEY:

P = Present

PV = Proxy Vote

A= Absent With Apology

X= Absent Without Apology

Meeting Dates for 2024

Wednesday 24/01/2024	Committee Room	10:00am - 11:30am
Wednesday 27/03/2024	Committee Room	10:00am - 11:30am
Wednesday 22/05/2024	Committee Room	10:00am - 11:30am
Wednesday 24/07/2024	Committee Room	10:00am - 11:30am
Wednesday 25/09/2024	Committee Room	10:00am - 11:30am
Wednesday 20/11/2024	Committee Room	10:00am - 11:30am

MINUTES

Local Traffic Committee Meeting

25/09/2024

PRESENT

Voting Members:

Robert Fish Director Community Infrastructure (Chair)

Christine Murray Transport for NSW

Jodie Griffiths Senior Electorate Officer Member for Oxley

Non-voting:

Ellie Granger, Transport for NSW

Dave Davies, Central Coast and North Coast Busways

Carl Eade, Port Macquarie Taxis

Mark Edenborough, Manager Planning and Design Programs

Ellie Craft, Senior Transport Engineer Programs

Brendan Goodall, Transport Engineer Programs

Julia Cutajar, Education Officer

Rosemary Ashman, Support Officer

The meeting opened at 10.02am.

01 ACKNOWLEDGEMENT OF COUNTRY

The Acknowledgement of Country was delivered.

02 APOLOGIES

CONSENSUS:

That the apologies received from the following member be accepted.

Sergeant Daniel Finch NSW Police Force completed pre-meeting responses.

UNANIMOUS SUPPORT

The Chairperson tabled the pre-meeting responses as listed above.

03 CONFIRMATION OF MINUTES

CONSENSUS:

That the Minutes of the Local Traffic Committee Meeting held on 24 July 2024 be confirmed.

UNANIMOUS SUPPORT

04 DISCLOSURES OF INTEREST

Director Robert Fish declared a Non-Pecuniary - Less than Significant interest in Item 09 Runhaven 2024 - Camden Haven. The reason being is Director Fish is a Non-Executive Member of Port Pacers - not part of the event organising committee but planning to volunteer and participate in event. Director Fish intends to remain in the meeting, participate and vote in the matter as this perceived conflict will not influence his decision making in the matter.

05 BUSINESS ARISING FROM PREVIOUS MINUTES

CONSENSUS:

Lake Cathie Speed Reduction - completed.

UNANIMOUS SUPPORT

06 2024/2025 Road Resurfacing Program - 12 month look-ahead

CONSENSUS:

This report is for the information of the Local Traffic Committee only.

UNANIMOUS SUPPORT

07 The Sanctuary/Thrumster Business Park - Parking restrictions and linemarking of new subdivision

CONSENSUS:

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council:

1. Install a centreline along the length of Brush Cherry Boulevarde to define lane widths, enhancing the visibility of potential hazards for both heavy and light vehicle drivers.

2. Install No Parking signs along the full length of Brush Cherry Boulevard to ensure the maximum available width for heavy vehicle manoeuvrability.

3. Notify adjoining landowners of the new signs and restrictions.

UNANIMOUS SUPPORT

08 Clifton Drive, Port Macquarie - Change from 'Gross Load Limit' to 'No Truck' load limit restrictions

CONSENSUS:

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council

1. Change load limit signage applied to Clifton Drive from "Gross Road Limit 5T" to "No Trucks (symbol) - Maximum 5T GVM.

2. Notify the community of the change via social media

UNANIMOUS SUPPORT

09 RunHaven 2024 - Camden Haven

Director Fish declared a Non-Pecuniary - Less than Significant interest in this item. The reason being is that he is a Non-Executive Member of Port Pacers - not part of the event organising committee but planning to volunteer and participate in event. Director Fish remained in the meeting, participated and voted in the matter.

CONSENSUS:

That it be a recommendation to the Director Community Infrastructure, under sub-delegation, for implementation:

That Council approve the temporary road closures and support the associated transport management arrangements associated with the 2024 RunHaven event on 30 November 2024, subject to conditions contained within the attached Draft Section 138 Approval Certificate.

UNANIMOUS SUPPORT

10 Beechwood Billycart Classic 2024

CONSENSUS:

That it be a recommendation to the Director Community Infrastructure, under sub-delegation, for implementation:

That Council approve the temporary road closures and support the associated transport management arrangements associated with the 2024 Beechwood Billycart Classic event on 27 October 2024, subject to conditions contained within the attached Draft Section 138 Approval Certificate.

UNANIMOUS SUPPORT

11 Provision of additional Koala Signage on Hastings River Drive, Port Macquare

CONSENSUS:

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council

1. Install the digital koala signage and road markings on Hastings River Drive, Port Macquarie at locations as detailed within the report.

2. Notify adjoining residents and businesses in writing of the new signs and the wider community via a social media post.

UNANIMOUS SUPPORT

12 Mumford Street, Port Macquarie - extension to existing no-stopping zone

CONSENSUS:

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council

1. Install time limited No Parking Signage within Mumford Street, Port Macquarie at locations as detailed in this report.

2. Instal a longitudinal white dividing (barrier) line (Type BB1) along the length of Mumford Street as detailed in this report.

3. Engage with the adjacent car yards and school regarding the changes in parking restrictions and line marking, encouraging collaboration with regard to the respective times of use of Mumford Street for commercial vs school pick-up/drop-off purposes.

UNANIMOUS SUPPORT

13 GENERAL BUSINESS

13.01 Out Of Session Request

CONSENSUS:

Out-of-Session request - Closure of Aston Street for Sporting Event - 18 September 2024

It was noted that the Committee was thanked for the quick response regarding this matter.

UNANIMOUS SUPPORT

13.02 Out of session request

CONSENSUS:

Out-of-Session request before next LTC meeting - October 2024

It was advised that a future report will be presented for the Committee’s consideration regarding Camden Haven School, Limited Road Closures - Driver Instructor Demonstration and Speed Trial.

UNANIMOUS SUPPORT

The meeting closed at 10.52am

AGENDA

Local Traffic Committee

20/11/2024

Item: 04

Subject: DISCLOSURES OF INTEREST

RECOMMENDATION

That Disclosures of Interest be presented

DISCLOSURE OF INTEREST DECLARATION

Name of Meeting:

Meeting Date:

Item Number:

Subject:

I, the undersigned, hereby declare the following interest:

Pecuniary:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary – Significant Interest:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary – Less than Significant Interest:

May participate in consideration and voting.

For the reason that:

Name:

Signed:

Date:

Please submit to the Governance Support Officer at the Council Meeting.

(Refer to next page and the Code of Conduct)

Pecuniary Interest

4.1 A pecuniary interest is an interest that you have in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to you or a person referred to in clause 4.3.

4.2 You will not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision you might make in relation to the matter, or if the interest is of a kind specified in clause 4.6.

4.3 For the purposes of this Part, you will have a pecuniary interest in a matter if the pecuniary interest is:

(a) your interest, or

(b) the interest of your spouse or de facto partner, your relative, or your partner or employer, or

4.4 For the purposes of clause 4.3:

(a) Your “relative” is any of the following:

i) your parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child

ii) your spouse’s or de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child

iii) the spouse or de facto partner of a person referred to in paragraphs (i) and (i)

(b) “de facto partner” has the same meaning as defined in section 21C of the Interpretation Act 1987.

4.5 You will not have a pecuniary interest in relation to a person referred to in subclauses 4.3(b) or (c)

(a) if you are unaware of the relevant pecuniary interest of your spouse, de facto partner, relative, partner, employer or company or other body, or

(b) just because the person is a member of, or is employed by, a council or a statutory body, or is employed by the Crown, or

(c) just because the person is a member of, or a delegate of a council to, a company or other body that has a pecuniary interest in the matter, so long as the person has no beneficial interest in any shares of the company or body.

Non-Pecuniary

5.1 Non-pecuniary interests are private or personal interests a council official has that do not amount to a pecuniary interest as defined in clause 4.1 of this code. These commonly arise out of family or personal relationships, or out of involvement in sporting, social, religious or other cultural groups and associations, and may include an interest of a financial nature.

5.2 A non-pecuniary conflict of interest exists where a reasonable and informed person would perceive that you could be influenced by a private interest when carrying out your official functions in relation to a matter.

5.3 The personal or political views of a council official do not constitute a private interest for the purposes of clause 5.2.

5.4 Non-pecuniary conflicts of interest must be identified and appropriately managed to uphold community confidence in the probity of council decision-making. The onus is on you to identify any non-pecuniary conflict of interest you may have in matters that you deal with, to disclose the interest fully and in writing, and to take appropriate action to manage the conflict in accordance with this code.

5.5 When considering whether or not you have a non-pecuniary conflict of interest in a matter you are dealing with, it is always important to think about how others would view your situation.

Managing non-pecuniary conflicts of interest

5.6 Where you have a non-pecuniary conflict of interest in a matter for the purposes of clause 5.2, you must disclose the relevant private interest you have in relation to the matter fully and in writing as soon as practicable after becoming aware of the non-pecuniary conflict of interest and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter. In the case of members of council staff other than the Chief Executive Officer, such a disclosure is to be made to the staff member’s manager. In the case of the Chief Executive Officer, such a disclosure is to be made to the mayor.

5.7 If a disclosure is made at a council or committee meeting, both the disclosure and the nature of the interest must be recorded in the minutes on each occasion on which the non-pecuniary conflict of interest arises. This disclosure constitutes disclosure in writing for the purposes of clause 5.6.

5.8 How you manage a non-pecuniary conflict of interest will depend on whether or not it is significant.

5.9 As a general rule, a non-pecuniary conflict of interest will be significant where it does not involve a pecuniary interest for the purposes of clause 4.1, but it involves:

a) a relationship between a council official and another person who is affected by a decision or a matter under consideration that is particularly close, such as a current or former spouse or de facto partner, a relative for the purposes of clause 4.4 or another person from the council official’s extended family that the council official has a close personal relationship with, or another person living in the same household

b) other relationships with persons who are affected by a decision or a matter under consideration that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

c) an affiliation between the council official and an organisation (such as a sporting body, club, religious, cultural or charitable organisation, corporation or association) that is affected by a decision or a matter under consideration that is particularly strong. The strength of a council official’s affiliation with an organisation is to be determined by the extent to which they actively participate in the management, administration or other activities of the organisation.

d) membership, as the council’s representative, of the board or management committee of an organisation that is affected by a decision or a matter under consideration, in circumstances where the interests of the council and the organisation are potentially in conflict in relation to the particular matter

e) a financial interest (other than an interest of a type referred to in clause 4.6) that is not a pecuniary interest for the purposes of clause 4.1

f) the conferral or loss of a personal benefit other than one conferred or lost as a member of the community or a broader class of people affected by a decision.

5.10 Significant non-pecuniary conflicts of interest must be managed in one of two ways:

a) by not participating in consideration of, or decision making in relation to, the matter in which you have the significant non-pecuniary conflict of interest and the matter being allocated to another person for consideration or determination, or

b) if the significant non-pecuniary conflict of interest arises in relation to a matter under consideration at a council or committee meeting, by managing the conflict of interest as if you had a pecuniary interest in the matter by complying with clauses 4.28 and 4.29.

5.11 If you determine that you have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest you must also explain in writing why you consider that the non-pecuniary conflict of interest is not significant and does not require further action in the circumstances.

5.12 If you are a member of staff of council other than the Chief Executive Officer, the decision on which option should be taken to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of your manager. In the case of the Chief Executive Officer, the decision on which option should be taken to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of the mayor.

5.13 Despite clause 5.10(b), a councillor who has a significant non-pecuniary conflict of interest in a matter, may participate in a decision to delegate consideration of the matter in question to another body or person.

5.14 Council committee members are not required to declare and manage a non-pecuniary conflict of interest in accordance with the requirements of this Part where it arises from an interest they have as a person chosen to represent the community, or as a member of a non-profit organisation or other community or special interest group, if they have been appointed to represent the organisation or group on the council committee.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

This form must be completed using block letters or typed.

If there is insufficient space for all the information you are required to disclose,

you must attach an appendix which is to be properly identified and signed by you.

[insert full name of councillor]

In the matter of

[insert name of environmental planning instrument]

Which is to be considered at a meeting of the

[insert name of meeting]

Held on

[insert date of meeting]

PECUNIARY INTEREST

Address of the affected principal place of residence of the councillor or an associated person, company or body (the identified land)

Relationship of identified land to councillor

[Tick or cross one box.]

 The councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease, trust, option or contract, or otherwise).

 An associated person of the councillor has an interest in the land.

 An associated company or body of the councillor has interest in the land.

MATTER GIVING RISE TO PECUNIARY INTEREST[1]

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject land2

[Tick or cross one box]

 The identified land.

 Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

Effect of proposed change of zone/planning control on councillor or associated person

[Tick or cross one box]

 Appreciable financial gain.

 Appreciable financial loss.

[If more than one pecuniary interest is to be declared, reprint the above box and fill in for each additional interest]

Councillor’s Signature: ………………………………. Date: ………………..

This form is to be retained by the council’s Chief Executive Officer and included in full in the minutes of the meeting

Last Updated: 3 June 2019

Important Information

This information is being collected for the purpose of making a special disclosure of pecuniary interests under clause 4.36(c) of the Model Code of Conduct for Local Councils in NSW (the Model Code of Conduct).

The special disclosure must relate only to a pecuniary interest that a councillor has in the councillor’s principal place of residence, or an interest another person (whose interests are relevant under clause 4.3 of the Model Code of Conduct) has in that person’s principal place of residence.

Clause 4.3 of the Model Code of Conduct states that you will have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relative or because your business partner or employer has a pecuniary interest. You will also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

“Relative” is defined by clause 4.4 of the Model Code of Conduct as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.

You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular. Complaints about breaches of these requirements are to be referred to the Office of Local Government and may result in disciplinary action by the Chief Executive of the Office of Local Government or the NSW Civil and Administrative Tribunal.

This form must be completed by you before the commencement of the council or council committee meeting at which the special disclosure is being made. The completed form must be tabled at the meeting. Everyone is entitled to inspect it. The special disclosure must be recorded in the minutes of the meeting.

[1] Clause 4.1 of the Model Code of Conduct provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter, or if the interest is of a kind specified in clause 4.6 of the Model Code of Conduct.

2 A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in clause 4.3 of the Model Code of Conduct has a proprietary interest

AGENDA

Local Traffic Committee

20/11/2024

Item: 05

Subject: BUSINESS ARISING FROM PREVIOUS MINUTES

Item	12.02	22 Dec 2023
Subject	Lake Cathie Speed Reduction
Discussion: Action Required:	Port Macquarie Taxis noted that development and traffic around Houston Mitchell Drive in Lake Cathie has increase traffic and potential for incident (Construction of a new Ambulance Station and Aged Residential Development). It was suggested that a speed zone reduction from 70kph to 50kph should be considered in this vicinity. Speed Zone Reviews are undertaken by TfNSW. Council is in discussions with TfNSW regarding a speed zone review at this location.
Update:	TfNSW attended site to inspect, unfortunately it was during the School Holidays and will need to revisit during School time. TfNSW are commencing a speed zone review which will investigate moving the current 50 km/hr zone southwards to cover the intersection with Solomon Drive. Council and Police support the proposed change. Council are presently preparing a quotation for the installation of the signage and linemarking as required to support this change.
Update:	Quotation for implementation of signage still outstanding.
Action:	Council to advise TfNSW and Local Traffic Committee on timeframe for provision of quotation. TfNSW seeking to resolve this matter quickly.
Update:	Quotation provided to TfNSW. Works planned for August 2024 Implementation by internal maintenance crews.
Update:	Complete

Item: 06

Subject: 2025 Meeting Dates for the Local Traffic Committee

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That the Local Traffic Committee adopt the proposed dates for the 2025 Local Traffic Committee Meetings.

Discussion

The Local Traffic Committee (LTC) is a technical review committee formed under the NSW Roads & Traffic Authority - “A Guide to the Delegation to councils for the regulation of traffic (including the operation of Traffic Committees) - November 2016”.

The committee provides advice on matters referred to it by Council. Council must refer all traffic related matters to the Local Traffic Committee prior to exercising its delegated functions relating to:

a) Authorisation of prescribed traffic control devices covered under Division 1 of Part 4 (Section 50 to 55) of the Road Transport (Safety and Traffic Management) Act, 1999.

b) Regulation of traffic under Division 2 of Part 8 (Sections 116 to 119) of the Roads Act, 1993.

c) Authorisation of special event parking schemes under Division 2 of Part 5 (clause 122 and 123) of the Road Transport (Safety and Traffic Management) (Road Rules) Regulation, 1999.

Port Macquarie - Hastings Council’s annual Operational Plan defines the proposed frequency of Local Traffic Committee meetings, with a target of 6 meetings per year (see Operational Plan except below), although additional extraordinary / out of session meetings can be scheduled as required.

Image 1 - 2024/25 Operational Plan Excerpt

Following the precedence of the schedule adopted for 2024, it is proposed to continue holding Local Traffic Committee meetings on a bi-monthly basis, on the second last Wednesday of each second month (bi-monthly), being:

Wednesday 22/01/2025	Committee Room	10:00am - 11:30am
Wednesday 19/03/2025	Committee Room	10:00am - 11:30am
Wednesday 21/05/2025	Committee Room	10:00am - 11:30am
Wednesday 23/07/2025	Committee Room	10:00am - 11:30am
Wednesday 24/09/2025	Committee Room	10:00am - 11:30am
Wednesday 19/11/2025	Committee Room	10:00am - 11:30am

Internal Consultation

· Director Community Infrastructure

· Group Manager Community Infrastructure Planning and Design

· Governance Officer

Options

An alternative meeting schedule and/or cycle or meeting locations may be adopted.

Attachments

Nil

AGENDA

Local Traffic Committee

20/11/2024

Item: 07

Subject: Installation of Stop Sign - Burrawan Forrest Drive and Pacific Highway

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council unstall a Stop Sign and the associated hold line at the intersection of Burrawan Forest Drive and the Pacific Highway.

Executive Summary

The Port Macquarie-Hastings Council is advancing the Cowarra Water Supply Scheme to secure a reliable water supply for the Sancrox, Thrumster, Port Macquarie, and Camden Haven communities on the Mid North Coast of New South Wales. Key components of this scheme include the construction of a new water treatment plant (WTP), a clear water reservoir (CWR), and a northern-arm trunk main (NATM) located within Cowarra State Forest, adjacent to Cowarra Dam.

This project has been classified as State Significant Infrastructure (SSI) due to its vital role in ensuring a safe water supply for the region.

To proceed, an Environmental Impact Assessment (EIA) was conducted to examine potential environmental impacts across various domains, including biodiversity, natural resources, air and water quality, and the socio-economic environment.

Additionally, a Traffic Impact Assessment, as part of the EIA, evaluated traffic and transport implications during the construction and operational phases. Transport for NSW (TfNSW) reviewed these assessments and advised Council to install a ‘Stop’ or ‘Give Way’ sign at the unsignalized Burrawan Forest Drive/Pacific Highway intersection to improve safety (please refer to Image 1 and 2).

Following a review, the Council’s Community Infrastructure Planning and Design team recommends installing a ‘Stop’ sign to enhance safety by ensuring clearer sightlines for drivers. Council now seeks endorsement from the Local Traffic Committee for this proposed traffic control measure.

Background

Port Macquarie-Hastings Council (Council) is proposing to develop the Cowarra Water Supply Scheme which includes a new water treatment plant (WTP), clear water reservoir (CWR) and northern-arm trunk main (NATM) to service the water reticulation systems of Sancrox, Thrumster, Port Macquarie and Camden Haven communities.

The project is located on the Mid North Coast of NSW, with the project and its regional context is shown in Figure 1 below:

Figure 1 - Project Location Plan

The WTP and CWR is situated within the Cowarra State Forest, adjacent to Cowarra Dam, approximately 15 kilometres southwest of Port Macquarie central business district. The project has been declared as State Significant Infrastructure (SSI) and is a priority project for Council to ensure communities have access to a safe and reliable drinking water supply.

As part of the project design and approval phase, Port Macquarie Hastings Council has been required to prepare an Environmental Impact Assessment (EIA), which is a systematic process used to evaluate the potential environmental consequences of proposed projects before they are approved or undertaken. It examines how the project might impact natural resources, biodiversity, air and water quality, soil, and human health, as well as the socio-economic environment. The project’s environmental impact assessment can be viewed online:

Cowarra Water Supply Scheme | Planning Portal - Department of Planning and Environment.

Part of the EIA includes a Traffic Impact Assessment (see attachment Cowarra WSS T 7 - Traffic and Transport Assessment within the above link), which assesses the traffic and transport impacts of the project during both the construction and operation phases of the project.

Given the scale and impact of the project, Transport for New South Wales (TfNSW) is required to review the traffic and transport impacts of the project, and in doing so have provided the following comments to Council as part of their review:

· Install ‘Stop’ or ‘Give Way’ signs on Burrawan Forest Drive at the Pacific Highway, noting any regulatory signs and devices will require the endorsement of the Local Traffic Committee prior to approval.

Discussion

The Burrawan Forest Drive/Pacific Highway intersection is shown in images 1 and 2 below:

Image 1 - Burrawan Forest Dr intersection location plan - Nearmap 2024

Image 2 - Burrawan Forest Dr Street view image - Google 2024

As seen, the intersection is unsignalized and currently contains no stop/give way signage.

In reviewing the request for the installation of a Stop or Give Way Sign at this intersection by TfNSW, Council’s Community Infrastructure Planning and Design team have reviewed the intersection in the context of the Austroads Guide to Traffic Management Part 6 and recommend the installation of a Stop sign.

It is noted that either sign could be appropriate, however while most unsignalized side streets off the Pacific Highway currently utilise give way signs, a stop sign would provide a stronger safety measure, particularly when maintenance of vegetation is not always regular and has potential to impact available sightlines.

Port Macquarie Hastings Council therefore seeks the endorsement of the Local Traffic Committee for the installation of a Stop Sign and the associated hold line at the intersection of Burrawan Forest Drive and the Pacific Highway.

Attachments

Nil

AGENDA

Local Traffic Committee

20/11/2024

Item: 08

Subject: Proposed change in parking restrictions - Hughes Place, Port Macquarie

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council

1. Install No Parking Signage at various locations on Hughes Place, Port Macquarie as detailed in this report.

2. Notify adjoining businesses of new signs.

Executive Summary

Port Macquarie-Hastings Council has received complaints about difficulties with access and egress at the commercial driveways for Port Macquarie Aldi Supermarket and John Oxley Motors on Hughes Place. Currently, Hughes Place has unrestricted parking along both sides, with heavy usage by employees of nearby commercial properties.

The street’s narrow carriageway, approximately 6 metres wide between rows of parked cars, has led to accessibility and safety issues, particularly for large delivery and maintenance vehicles, such as semi-trailers and car carriers.

Following an investigation and consultations with the businesses, Council proposes installing No Stopping signage near the driveways to enhance safety and sightlines for heavy vehicles. Specifically, restrictions are recommended for 26m opposite the service vehicle entry to Aldi in Hughes Place, and a further 20 meters south of Aldi’s service driveway, refer to Image 2.

Council will conduct additional engagement through letters to stakeholders after the Local Traffic Committee reviews the proposed changes.

Issue

Council has received complaints in relation to difficulties accessing/exiting the commercial driveways associated with Port Macquarie Aldi Supermarket and John Oxley Motors, within Hughes Place, Port Macquarie.

In this regard, maintenance/delivery vehicles servicing the above two premises enter and exit both properties from commercial driveways located at the western end of Hughes Place, as shown diagrammatically on Image 1 below.

Image 1 - Site Constraints

Hughes Place is currently not subject to parking restrictions, with unrestricted parking along both sides of the street and is heavily utilised by staff of the adjoining commercial premises.

Hughes Place has a pavement width of 10m, resulting in a carriageway width of approximately 6m between parked vehicles.

The Aldi supermarket (eastern side of street) is serviced by a range of heavy vehicles, including semi-trailers, and John Oxley Motors by vehicles up to and including car carriers.

The use of these commercial driveways has reportedly led to several potential clashes with both parked vehicles and general traffic utilising Hughes Place due to the limited lane width available between two rows of parked cars.

Investigations

Council staff have undertaken an onsite review into the use of the area including discussions with operational staff from each of the adjoining commercial premises. It is Council’s proposal to install No Stopping signage opposite to the entry/exit driveways to both Aldi and John Oxley Motors as defined below as a means of improving safety and sight distance to heavy vehicles entering and exiting those two premises. The restrictions would be as follows:

· No Parking restrictions for a length of 26m opposite the service vehicle entry to Aldi in Hughes Place, and

· No Parking restrictions for a length of 20m opposite the service vehicle entry to John Oxley Motors, and immediately to the south of the service vehicle entry to Aldi.

Figure 2 - proposed parking restrictions

Consultation

Council staff have discussed the proposed parking restrictions with a small representation of operational staff from both John Oxley Motors and Aldi. Further engagement/notification with management for both businesses is proposed to occur post determination of this item via the Local traffic Committee.

Attachments

Nil

AGENDA

Local Traffic Committee

20/11/2024

Item: 09

Subject: Permit/Plug/Play Pilot Program - road closures for community events

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Director Community Infrastructure, under sub-delegation, for implementation:

Council approves the implementation of standard traffic management controls for locations listed below for a period of 5 years, subject to the imposition of standard conditions of approval as contained within the attached Approval Certificate template.

Community Activation Spaces subject to Standard Traffic Management Plans:

· Town Square – Port Macquarie

· Clarence Street (Fisherman’s Wharf end) – Port Macquarie

· Phillips Lane and Hay Street intersection – Port Macquarie

· Hastings Street – Wauchope

Executive Summary

The NSW Government, in collaboration with local councils, communities, and businesses, is launching the Permit/Plug/Play Pilot Program—a $8 million grant initiative aimed at revitalizing streets and creating vibrant public spaces. As part of this effort, the Port Macquarie Hastings Council received $500,000 from Transport for NSW (TfNSW) to simplify temporary road closures and promote local street events. The program seeks to activate public spaces by supporting community events, enhancing local business, and fostering social and cultural connections.

The primary goal of the project is to make it easier for councils and event organizers to host street events in urban areas, transforming Port Macquarie into a lively destination, which is being achieved via the creation of Creation of standard TMPs valid for 5 years across four sites that will enacted during events, plus the provision of infrastructure improvements such as bollards, lighting, and signage to support these events.

Approval is requested from the Local Traffic Committee for the endorsement of the standard use of the five attached TMPs with a validity of 5 years to enable the program’s objectives of creating active and engaging public spaces through regular community events by reducing the burden, responsibility and expense of individual event holders having to obtain individual TMP’s for each event held at these specific locations.

Overview

The NSW Government, in collaboration with communities, businesses, and local councils, is dedicated to revitalising streets and fostering vibrant public spaces.

The Permit/Plug/Play Pilot Program (the Program), a $8 million grant initiative, is a partnership between Transport for NSW and various councils. As part of this initiative, Port Macquarie Hastings Council has been awarded $500,000 from Transport for NSW. The Program’s objective is to simplify the approval processes for temporary road closures, allowing for more frequent street events and delivering infrastructure enhancements through a "local solutions" approach.

Our streets serve as vital public spaces that not only facilitate movement but also support local businesses, foster community connections, and promote physical and mental well-being.

As part of this grant, the following locations have been identified for activation:

· Town Square – Port Macquarie

· Clarence Street (Fisherman’s Wharf end) – Port Macquarie

· Phillips Lane and Hay Street intersection – Port Macquarie

· Hastings Street – Wauchope

Council has prepared Traffic Management Plans for the temporary closure of each of these locations to support street events and is now requesting the Local Traffic Committee’s approval for the implementation of the 5 attached Traffic Management Plans (TMPs) for local event purposes, with a validity period of 5 years.

The implementation of the changes to the TMP will result in the following key deliverables:

· Development of Standard TMPs: Creation of standardised TMPs for the four identified locations, valid for 5 years.

· Update of the Global DA: Refresh the existing Development Application (DA) that covers these areas and more.

· Event Toolkit Updates: Revise event toolkits to streamline processes and improve user-friendliness for event organisers.

· Infrastructure Enhancements: Provide public infrastructure such as removable bollards, lighting, power, and signage to support street events.

Engagement

· Consultation with community event coordinators will be ongoing through an open survey forum.

· Consultation with affected businesses: direct engagement is underway with businesses in proximity to the proposed street closure areas.

· Letters of support: council staff is collecting letters of support from at least three local businesses near each proposed location.

· Ongoing internal stakeholder consultation: council staff are consulting with various departments within the Council, including:

o. Community Infrastructure Planning and Design

o. Development Assessment

o. Liveable Communities

o. Digital Technology and Customer Services

o. Utility Operations

Recommendations

Council is seeking approval from the Local Traffic Committee for the implementation of the five attached TMPs, by community event organisers, with a validity period of 5 years.

Attachments

1 ⇩. TMP - Town Square Port Macquarie Closure

2 ⇩. TMP - Clarence St Port Macquarie Closure

3 ⇩. TMP - Hay St Phillips Lane Port Macquarie Closure

4 ⇩. TMP - Hastings Street Wauchope closure

5 ⇩. TMP - Hastings Street Wauchope Half closure

6 ⇩. Standard Conditions of Approval - EVENT