• Contents
  • Acknowledgement of Country
  • Local Government Prayer
  • Apologies
  • Confirmation of Previous Minutes
  • Disclosures of Interest
  • Confidential Correspondence
  • Leadership and Governance
    • 10.01 Mayoral Discretionary Fund Allocations - 28 November 2024 to 5 February 2025 Recommendation    Minute   
    • 10.02 Status of Reports From Council Resolutions Recommendation    Minute   
    • 10.03 Disclosure of Interest Return - Designated Persons Recommendation    Minute   
    • 10.04 Mid North Coast Joint Organisation Annual Request for Funding Recommendation    Minute   
      • Attachments
        • Invoice - 2024/2025 PMHC MNCJO Contribution [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13254_1.PDF*$   
        • Correspondence - MNCJO Member Contributions 2024/2025 - 2024 12 11 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13254_2.PDF*$   
        • Report - MNCJO End Of Term Report 2021 - 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13254_3.PDF*$   
    • 10.05 2024-2025 Quarterly Budget Review Statement and Operational Plan Status Report as at 31 December 2024 Recommendation    Minute   
      • Attachments
        • December 2024 Quarterly Budget Review Statement [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13281_1.PDF*$   
        • Confidential - December 2024 Quarterly Budget Review - Consultancy Engagements [confidential]
        • 2024-2025 Operational Plan Quarterly Progress Report Quarter ended 31 December 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13281_3.PDF*$   
        • 2024-2025 Operational Plan Quarterly Exception Report Quarter ended 31 December 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13281_4.PDF*$   
        • 2024-2025 Operational Plan Quarterly Exception (Actions Postponed) Report Quarter ended 31 December 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13281_5.PDF*$   
        • 2023-2024 Carry Overs and Monthly Budget Review Status Report as at 31 December 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13281_6.PDF*$   
    • 10.06 2022-2026 Delivery Program - Six Month Progress Report as at 31 December 2024 Recommendation    Minute   
      • Attachments
        • 2022-2026 Delivery Program Six Month Progress Report - 1 July to 31 December 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13344_1.PDF*$   
    • 10.07 Draft Budget Development Policy Recommendation    Minute   
      • Attachments
        • Draft Budget Development Policy [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13309_1.PDF*$   
    • 10.08 Monthly Budget Review - January 2025 Recommendation    Minute   
      • Attachments
        • January 2025 Budget Review [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13283_1.PDF*$   
    • 10.09 Investments and Loans - December 2024 Recommendation    Minute   
      • Attachments
        • Port Macquarie Hastings Council Investment Report - 31 December 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13286_1.PDF*$   
        • Port Macquarie Hastings Council Portfolio Valuation - 31 December 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13286_2.PDF*$   
        • Port Macquarie Hastings Council Loan Repayments - 2024-2025 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13286_3.PDF*$   
    • 10.10 Investments and Loans - January 2025 Recommendation    Minute   
      • Attachments
        • Port Macquarie Hastings Council Investment Report - 31 January 2025 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13367_1.PDF*$   
        • Port Macquarie Hastings Council Portfolio Valuation - 31 January 2025 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13367_2.PDF*$   
        • Port Macquarie Hastings Council Loan Repayments - 2024-2025 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13367_3.PDF*$   
    • 10.11 Quadruple Bottom Line Obligations Recommendation    Minute   
    • 10.12 Legal Fees Recommendation    Minute   
      • Attachments
        • Legal Matters Greater Than $10,000 2024-2025 Financial Year [confidential]
    • 10.13 Payment Options Recommendation    Minute   
    • 10.14 Contracts Awarded Under s377 Local Goverment Act Recommendation    Minute   
      • Attachments
        • GIPA Contract Register - Extract 2024 12 31 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13361_1.PDF*$   
    • 10.15 Development Activity and Assessment System Performance Recommendation    Minute   
    • 10.16 Policy Review - Conflict of Interest Policy - Council-Related Development Applications Recommendation    Minute   
      • Attachments
        • Conflict of Interest Policy - Council-Related Development Applications (existing format) [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13267_1.PDF*$   
        • Conflict of Interest Policy - Council-Related Development Applcations (New Policy Template February 2025) [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13267_2.PDF*$   
        • Environmental Planning and Assessment Amendment (Conflict of Interest) Regulation 2022 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13267_3.PDF*$   
        • Council-related Development Applications Conflict of Interest Guidelines [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13267_4.PDF*$   
    • 10.17 Glasshouse Biannual Report and Update on Glasshouse Plan 2024-2025 Actions Recommendation    Minute   
      • Attachments
        • Glasshouse Financial Statements - Income and Expenditure to 31 December 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13332_1.PDF*$   
        • Update on Glasshouse Plan 2024 - 2025 Actions - February 2025 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13332_2.PDF*$   
    • 10.18 Grant Applications Biannual Report Recommendation    Minute   
      • Attachments
        • Grants Register - 1 July 2024 to 31 December 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13250_1.PDF*$   
    • 10.19 Notice of Motion - Grant Funding Report Recommendation    Minute   
    • 10.20 Notice of Motion - Chief Executive Officer's Performance Review Panel Recommendation    Minute   
    • 10.21 Notice of Motion - Commencement of 2025-2026 Chief Executive Officer's Performance Agreement Recommendation    Minute   
    • 10.22 Notice of Motion - Member for Port Macquarie MP Leslie Williams Retirement Recommendation    Minute   
      • Attachments
        • 220125 Leslie Williams To Retire From Parliament [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13399_1.PDF*$   
    • 10.23 Notice of Motion - Federal Candidates Funding Priorities Recommendation    Minute   
    • 10.24 Notice of Motion - Developing an Economic Development Strategy Recommendation    Minute   
    • 10.25 Notice of Motion - Integrated Planning and Reporting Recommendation    Minute   
  • Your Community Life
    • 11.01 Draft Findlay Park Master Plan Recommendation    Minute   
      • Attachments
        • Draft Findlay Park Master Plan [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13335_1.PDF*$   
    • 11.02 Petition - Rotary Park Upgrade and Related Traffic Issues Recommendation    Minute   
      • Attachments
        • Petition - Consultation and collaboration with Transport for NSW to implement a High Pedestrian Activity Area [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13378_1.PDF*$   
        • Rotary Park Master Plan - June 2023 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13378_2.PDF*$   
    • 11.03 Petition - Support for Location of Proposed Surf Museum on Lot 717, Pacific Drive - Oxley Beach/Reserve Recommendation    Minute   
      • Attachments
        • Petition - In support of the Port Macquarie Surf Museum as the preferred applicant for Lease of Land on Pacific Drive PMQ [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13379_1.PDF*$   
        • On-Line Petition - Comments in support of the Port Macquarie Surf Museum [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13379_2.PDF*$   
    • 11.04 Determination for the Use of the Vacant Land at Oxley Oval Recommendation    Minute   
      • Attachments
        • Ordinary Council Report - 14 Nov 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13394_1.PDF*$   
        • Extract from the Council Managed Crown Land [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13394_2.PDF*$   
        • Port Macquarie Tennis Club - Expression of Interest. [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13394_3.PDF*$   
        • Port Maquarie Surf Museum - Expression of Interest [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13394_4.PDF*$   
        • Site Map [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13394_5.PDF*$   
        • Late Submission Letter - Surf Museum [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13394_6.PDF*$   
    • 11.05 Community Inclusion Plan - Report Card Recommendation    Minute   
    • 11.06 Expression of Interest - Lease 143 Gordon Street (25 Gore Street) Port Macquarie Recommendation    Minute   
      • Attachments
        • Expression of Interest - Lease - 25 Gore Street Port Macquarie [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13393_1.PDF*$   
    • 11.07 Community Satisfaction Survey Results Recommendation    Minute   
      • Attachments
        • Community Customer Satisfaction Survey Report 2025 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13406_1.PDF*$   
    • 11.08 Arts Mid North Coast Membership Report Recommendation    Minute   
    • 11.09 Draft Community Engagement Strategy Recommendation    Minute   
      • Attachments
        • Engagement Strategy 2022 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13411_1.PDF*$   
        • Draft - Community Engagement Strategy [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13411_2.PDF*$   
        • Draft Engagement Plan - Community Engagement Strategy [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13411_3.PDF*$   
    • 11.10 Question With Notice - Library Book Update Recommendation    Minute   
    • 11.11 Question With Notice - 2025 Tuffins Lane Sporting Fields Recommendation    Minute   
    • 11.12 Question With Notice - Community Voice Education Awareness Campaigns Recommendation    Minute   
    • 11.13 Notice of Motion - Hastings Youth Voice Recommendation    Minute   
      • Attachments
        • Charter - Hastings Youth Voice - adopted 2022 09 15 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13404_1.PDF*$   
    • 11.14 Notice of Motion - Sharps Disposal Bins Recommendation    Minute   
      • Attachments
        • NSW Community Sharps Guidance [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13397_1.PDF*$   
  • Your Natural and Built Environment
    • 13.01 Lake Cathie Natural Resource Management Monthly Update Report Recommendation    Minute   
    • 13.02 Friends of Camden Head Lookout (Pilot Station) Update Recommendation    Minute   
      • Attachments
        • Friends Of Camden Head Lookout agenda 21 January 2025 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13392_1.PDF*$   
    • 13.03 Land Acquisition - Comboyne Road Byabarra Recommendation    Minute   
      • Attachments
        • Location Plan - Land Acquisition - Comboyne Road Byabarra [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13207_1.PDF*$   
        • Plan of Acquisition - Comboyne Road Byabarra - DP 1311647 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13207_2.PDF*$   
    • 13.04 DA2023 - 716.1 Residential Flat Building and Strata Subdivision including Clause 4.6 Variation to Port Macquarie-Hastings LEP 2011 Clause 4.3 (Height of Buildings) Lot:1 DP:230726, No.7 School Street, Port Macquarie, including Works to Adjoining Building at No.9 School Street, Port Macquarie Applicant: W E Ellis Owner: C J Alexopoulos and P A Alexopoulos, N R Subbiah Recommendation    Minute   
      • Attachments
        • Attachment 1 - Recommended Conditions [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13288_1.PDF*$   
        • Attachment 2 - DAP Report 11 12 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13288_2.PDF*$   
    • 13.05 Planning and Land Use Discussion Paper - Post Exhibition Recommendation    Minute   
      • Attachments
        • Engagement Report [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13262_1.PDF*$   
        • Submission - Landuse discussion paper - The Hon Dr David Gillespie MP [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13262_2.PDF*$   
        • Response - Submission Landuse discussion paper - The Hon Dr David Gillespie MP [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13262_3.PDF*$   
    • 13.06 Stormwater Strategic Action Plan Recommendation    Minute   
      • Attachments
        • Public Facing - Stormwater Strategic Action Plan - Final Draft [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13296_1.PDF*$   
    • 13.07 Policy Review - Wastewater Services Policy Recommendation    Minute   
      • Attachments
        • Changes to Wastewater Services Policy 2025 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13333_1.PDF*$   
        • Draft Wastewater Services Policy 2025 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13333_2.PDF*$   
    • 13.08 Policy Review - Water Supply Services Policy Review Recommendation    Minute   
      • Attachments
        • Changes to Water Supply Services Policy 2025 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13334_1.PDF*$   
        • Draft Water Supply Services Policy 2025 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13334_2.PDF*$   
    • 13.09 Development Servicing Plan (DSP) Water and Sewerage - Post Exhibition Recommendation    Minute   
      • Attachments
        • DSP and LICP Public Exhibition Engagement Report, December 2024 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13390_1.PDF*$   
        • Summary of DSP Submissions and Responses [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13390_2.PDF*$   
        • Port Macquarie Hastings Council Development Servicing Plan, 2024 (Final) [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13390_3.PDF*$   
    • 13.10 Proposed Changes to Processes and Fees & Charges for Acceptance of Bricks and Concrete Recommendation    Minute   
    • 13.11 Regional Waste (Organics and Recyclables) Processing Collaboration - Memorandum of Understanding Recommendation    Minute   
      • Attachments
        • Letter of Intent - Mid North Coast Regional Waste Collaboration 2024 09 05 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13312_1.PDF*$   
        • Memorandum of Understanding (MoU) - Regional collaboration for waste collection and processing 2025 02 06 [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13312_2.PDF*$   
    • 13.12 Impacts of Acceptance of Kempsey Shire Council Waste at Cairncross Landfill August 2022 - December 2024 Recommendation    Minute   
    • 13.13 MR538 and MR600 Corridor Strategy Recommendation    Minute   
      • Attachments
        • Draft MR538 and MR600 Corridor Strategy [published separately] OC_20022025_AGN_ExternalAttachments\OC_20022025_AGN_Attachment_13297_1.PDF*$   
    • 13.14 Notice of Motion - Oxley Highway Corridor Recommendation    Minute   
    • 13.15 Notice of Motion - Waste Diverson Program Recommendation    Minute   
  • Confidential Matters