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ATTACHMENT |
Ordinary Council 20/02/2025 |
Thursday, 20 February 2025
Items of Business
Item Subject Page
10.04 Mid North Coast Joint Organisation Annual Request for Funding
Attachment 1:..... Invoice - 2024/2025 PMHC MNCJO Contribution..................................... 7
Attachment 2:..... Correspondence - MNCJO Member Contributions 2024/2025 - 2024 12 11................................................................................................................... 8
Attachment 3:..... Report - MNCJO End Of Term Report 2021 - 2024.................................. 9
10.05 2024-2025 Quarterly Budget Review Statement and Operational Plan Status Report as at 31 December 2024
Attachment 1:..... December 2024 Quarterly Budget Review Statement............................ 42
Attachment 2:..... 2024-2025 Operational Plan Quarterly Progress Report Quarter ended 31 December 2024....................................................................................... 51
Attachment 3:..... 2024-2025 Operational Plan Quarterly Exception Report Quarter ended 31 December 2024................................................................................ 124
Attachment 4:..... 2024-2025 Operational Plan Quarterly Exception (Actions Postponed) Report Quarter ended 31 December 2024............................................ 137
Attachment 5:..... 2023-2024 Carry Overs and Monthly Budget Review Status Report as at 31 December 2024................................................................................ 145
10.06 2022-2026 Delivery Program - Six Month Progress Report as at 31 December 2024
Attachment :....... 2022-2026 Delivery Program Six Month Progress Report - 1 July to 31 December 2024..................................................................................... 169
10.07 Draft Budget Development Policy
Attachment :....... Draft Budget Development Policy......................................................... 201
10.08 Monthly Budget Review - January 2025
Attachment :....... January 2025 Budget Review................................................................ 205
10.09 Investments and Loans - December 2024
Attachment 1:..... Port Macquarie Hastings Council Investment Report - 31 December 2024............................................................................................................... 212
Attachment 2:..... Port Macquarie Hastings Council Portfolio Valuation - 31 December 2024............................................................................................................... 236
Attachment 3:..... Port Macquarie Hastings Council Loan Repayments - 2024-2025....... 243
10.10 Investments and Loans - January 2025
Attachment 1:..... Port Macquarie Hastings Council Investment Report - 31 January 2025............................................................................................................... 244
Attachment 2:..... Port Macquarie Hastings Council Portfolio Valuation - 31 January 2025............................................................................................................... 268
Attachment 3:..... Port Macquarie Hastings Council Loan Repayments - 2024-2025....... 275
10.14 Contracts Awarded Under s377 Local Goverment Act
Attachment :....... GIPA Contract Register - Extract 2024 12 31 [published separately]... 276
10.16 Policy Review - Conflict of Interest Policy - Council-Related Development Applications
Attachment 1:..... Conflict of Interest Policy - Council-Related Development Applications (existing format)..................................................................................... 277
Attachment 2:..... Conflict of Interest Policy - Council-Related Development Applcations (New Policy Template February 2025).................................................. 279
Attachment 3:..... Environmental Planning and Assessment Amendment (Conflict of Interest) Regulation 2022...................................................................... 282
Attachment 4:..... Council-related Development Applications Conflict of Interest Guidelines............................................................................................................... 286
10.17 Glasshouse Biannual Report and Update on Glasshouse Plan 2024-2025 Actions
Attachment 1:..... Glasshouse Financial Statements - Income and Expenditure to 31 December 2024..................................................................................... 292
Attachment 2:..... Update on Glasshouse Plan 2024 - 2025 Actions - February 2025..... 293
10.18 Grant Applications Biannual Report
Attachment :....... Grants Register - 1 July 2024 to 31 December 2024........................... 297
10.22 Notice of Motion - Member for Port Macquarie MP Leslie Williams Retirement
Attachment :....... 220125 Leslie Williams To Retire From Parliament.............................. 300
11.01 Draft Findlay Park Master Plan
Attachment :....... Draft Findlay Park Master Plan.............................................................. 302
11.02 Petition - Rotary Park Upgrade and Related Traffic Issues
Attachment 1:..... Petition - Consultation and collaboration with Transport for NSW to implement a High Pedestrian Activity Area........................................... 319
Attachment 2:..... Rotary Park Master Plan - June 2023................................................... 417
11.03 Petition - Support for Location of Proposed Surf Museum on Lot 717, Pacific Drive - Oxley Beach/Reserve
Attachment 1:..... Petition - In support of the Port Macquarie Surf Museum as the preferred applicant for Lease of Land on Pacific Drive PMQ............................... 425
Attachment 2:..... On-Line Petition - Comments in support of the Port Macquarie Surf Museum................................................................................................. 483
11.04 Determination for the Use of the Vacant Land at Oxley Oval
Attachment 1:..... Ordinary Council Report - 14 Nov 2024................................................ 514
Attachment 2:..... Extract from the Council Managed Crown Land................................... 518
Attachment 3:..... Port Macquarie Tennis Club - Expression of Interest........................... 519
Attachment 4:..... Port Maquarie Surf Museum - Expression of Interest........................... 525
Attachment 5:..... Site Map................................................................................................. 573
Attachment 6:..... Late Submission Letter - Surf Museum................................................. 574
11.06 Expression of Interest - Lease 143 Gordon Street (25 Gore Street) Port Macquarie
Attachment :....... Expression of Interest - Lease - 25 Gore Street Port Macquarie.......... 579
11.07 Community Satisfaction Survey Results
Attachment :....... Community Customer Satisfaction Survey Report 2025...................... 594
11.09 Draft Community Engagement Strategy
Attachment 1:..... Engagement Strategy 2022................................................................... 695
Attachment 2:..... Draft - Community Engagement Strategy............................................. 712
Attachment 3:..... Draft Engagement Plan - Community Engagement Strategy............... 739
11.13 Notice of Motion - Hastings Youth Voice
Attachment :....... Charter - Hastings Youth Voice - adopted 2022 09 15......................... 753
11.14 Notice of Motion - Sharps Disposal Bins
Attachment :....... NSW Community Sharps Guidance...................................................... 755
13.02 Friends of Camden Head Lookout (Pilot Station) Update
Attachment :....... Friends Of Camden Head Lookout agenda 21 January 2025.............. 776
13.03 Land Acquisition - Comboyne Road Byabarra
Attachment 1:..... Location Plan - Land Acquisition - Comboyne Road Byabarra............ 778
Attachment 2:..... Plan of Acquisition - Comboyne Road Byabarra - DP 1311647........... 779
13.04 DA2023
- 716.1 Residential Flat Building and Strata Subdivision including Clause 4.6
Variation to Port Macquarie-Hastings LEP 2011 Clause 4.3 (Height of Buildings)
Lot:1 DP:230726, No.7 School Street, Port Macquarie, including Works to
Adjoining Building at No.9 School Street, Port Macquarie
Applicant: W E Ellis
Owner: C J Alexopoulos and P A Alexopoulos, N R Subbiah
Attachment 1:..... Attachment 1 - Recommended Conditions........................................... 781
Attachment 2:..... Attachment 2 - DAP Report 11 12 2024................................................ 801
13.05 Planning and Land Use Discussion Paper - Post Exhibition
Attachment 1:..... Engagement Report............................................................................... 927
Attachment 2:..... Submission - Landuse discussion paper - The Hon Dr David Gillespie MP............................................................................................................... 966
Attachment 3:..... Response - Submission Landuse discussion paper - The Hon Dr David Gillespie MP........................................................................................... 969
13.06 Stormwater Strategic Action Plan
Attachment :....... Public Facing - Stormwater Strategic Action Plan - Final Draft............ 972
13.07 Policy Review - Wastewater Services Policy
Attachment 1:..... Changes to Wastewater Services Policy 2025................................... 1016
Attachment 2:..... Draft Wastewater Services Policy 2025.............................................. 1018
13.08 Policy Review - Water Supply Services Policy Review
Attachment 1:..... Changes to Water Supply Services Policy 2025................................. 1050
Attachment 2:..... Draft Water Supply Services Policy 2025........................................... 1053
13.09 Development Servicing Plan (DSP) Water and Sewerage - Post Exhibition
Attachment 1:..... DSP and LICP Public Exhibition Engagement Report, December 2024............................................................................................................. 1100
Attachment 2:..... Summary of DSP Submissions and Responses................................. 1131
Attachment 3:..... Port Macquarie Hastings Council Development Servicing Plan, 2024 (Final)................................................................................................... 1132
13.11 Regional Waste (Organics and Recyclables) Processing Collaboration - Memorandum of Understanding
Attachment 1:..... Letter of Intent - Mid North Coast Regional Waste Collaboration 2024 09 05......................................................................................................... 1215
Attachment 2:..... Memorandum of Understanding (MoU) - Regional collaboration for waste collection and processing 2025 02 06................................................. 1217
13.13 MR538 and MR600 Corridor Strategy
Attachment :....... Draft MR538 and MR600 Corridor Strategy........................................ 1222
Attachment
What we are trying to achieve
A community that works together in decision making that is defined as ethically, socially and environmentally responsible.
We will have:
• A community that has the opportunity to be involved in decision making
• Open, easy, meaningful, regular and diverse communication between the community and decision makers
• Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges
• Knowledgeable, skilled and connected community leaders
• Strong corporate management that is transparent
How we will get there
1.1 Inform and engage with the community about what Council does using varied communication channels
1.2 Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community
1.3 Demonstrate leadership
1.4 Use innovative, efficient and sustainable practices
1.5 Ensure strong corporate and financial management that is transparent and accountable
Attachment
What we are trying to achieve
A healthy, inclusive and vibrant community.
We will have:
• Community hubs that provide access to services and social connections
• A safe, caring and connected community
• A healthy and active community that is supported by recreational infrastructure
• A strong community that is able to identify and address social issues
• Community participation in events, programs, festivals and activities
How we will get there
2.1 Create a community that feels safe
2.2 Advocate for social inclusion and fairness
2.3 Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres
2.4 Empower the community through encouraging active involvement in projects, volunteering and events
2.5 Promote a creative and culturally rich community
Attachment
What we are trying to achieve
A connected, sustainable, accessible community and environment that is protected now and into the future.
We will have:
• Effective management and maintenance of essential water, waste and sewer infrastructure
• A community that is prepared for natural events and climate change
• Sustainable and environmentally sensitive development outcomes that consider the impact on the natural environment
• Accessible transport network for our communities
• Infrastructure provision and maintenance that meets community expectations and needs
• Well planned communities that are linked to encourage and manage growth
• Accessible and protected waterways, foreshores, beaches and bushlands
• An environment that is protected and conserved for future generations
• Renewable energy options that are understood and accessible by the community
How we will get there
4.1 Provide (appropriate) infrastructure and services including water cycle management, waste management, and sewer management
4.2 Aim to minimise the impact of natural events and climate change, for example, floods, bushfires and coastal erosion
4.3 Facilitate development that is compatible with the natural and built environment
4.4 Plan for integrated transport systems that help people get around and link our communities
4.5 Plan for integrated and connected communities across the Port Macquarie-Hastings area
4.6 Restore and protect natural areas
4.7 Provide leadership in the development of renewable energy opportunities
4.8 Increase awareness of issues affecting our environment, including the preservation of flora and fauna
