October 2025

Ordinary Council Meeting

Attachments

 

 

 

 

 

 

 

 

 

Note: Council is distributing this agenda on the strict understanding that the publication and/or announcement of any material from the Paper before the meeting not be such as to presume the outcome of consideration of the matters thereon

Items of Business

 

10          Office of the Chief Executive Officer

10.01     Creation of the Office of Deputy Mayor

Attachment 1:..... Deputy Mayor Nomination Form................................................................ 6

10.02     Mid North Coast Joint Organisation Annual Request for Funding

Attachment 1:..... Correspondence - PMHC 2025-26 MNCJO Contribution......................... 7

11          Business and Performance

11.05     Draft Code of Meeting Practice and Draft Public Forum Rules

Attachment 1:..... Draft Code of Meeting Practice................................................................. 8

Attachment 2:..... Draft Public Forum Rules........................................................................ 51

11.06     Council Loan Funding - September 2025

Attachment 1:..... Loan Repayments for Financial Year 2025-2026................................... 54

11.07     Monthly Budget Review - September 2025

Attachment 1:..... September 2025 Monthly Budget Review............................................... 55

Attachment 2:..... September 2025 Detailed Statements by Fund...................................... 58

11.08     Investment Performance - September 2025

Attachment 1:..... Port Macquarie-Hastings Monthly Investment Report - 30 September 2025................................................................................................................. 60

Attachment 2:..... Port Macquarie-Hastings Portfolio Valuation - 30 September 2025....... 84

11.09     Draft Customer Commitments

Attachment 1:..... Draft Customer Commitments................................................................. 91

13          Community Planning and Environment

13.01     Draft Economic Development Strategy 2025-2035

Attachment 1:..... Draft Economic Development Strategy for Public Exhibition 2025 - 2035 92

Attachment 2:..... EDS Draft Implementation and Evaluation Framework........................ 131

Attachment 3:..... PMHC Opportunity and Gap Analysis Update 2025............................. 143

13.02     Port Macquarie City Heart Strategy and Masterplan

Attachment 1:..... DRAFT - City Heart Strategy and Master Plan for Public Exhibition.... 189

Attachment 2:..... City Heart Strategy and Master Plan Engagement Outcomes Final Report............................................................................................................... 244

13.03     Post Exhibition Report - Thrumster Business Park PP-2023-2079 / 32.2023.0006.01
Applicant - Love Project Management
Proponent - Thrumster Business Park Pty Ltd

Attachment 1:..... Planning Proposal - Thrumster Business Park..................................... 275

Attachment 2:..... Planning Proposal Maps........................................................................ 373

Attachment 3:..... Utilities Plan - Thrumster Business Park............................................... 375

Attachment 4:..... OLS Overlay Map - Thrumster Business Park...................................... 380

Attachment 5:..... Gateway Determination......................................................................... 382

Attachment 6:..... Alteration of Gateway Determination..................................................... 384

Attachment 7:..... Engagement Summary Report.............................................................. 386

13.04     Stage 2 Planning Proposal - Health and Education Precinct Mixed Use Development
Applicant: King + Campbell
Landowner: Alceon Group No.81 Pty Ltd

Attachment 1:..... Planning Proposal.................................................................................. 398

Attachment 2:..... Urban Design Report............................................................................. 532

Attachment 3:..... Traffic Report......................................................................................... 588

Attachment 4:..... Landscape Plan..................................................................................... 875

Attachment 5:..... Draft Voluntary Planning Agreement..................................................... 889

Attachment 6:..... Internal Referral Comments.................................................................. 896

Attachment 7:..... Transport for NSW Comments.............................................................. 899

Attachment 8:..... Supporting Studies Summary................................................................ 902

Attachment 9:..... Strategic Merit Assessment................................................................... 905

Attachment 10:... Prelodgment Meeting Minutes............................................................... 930

Attachment 11:... Council Request for Further Information............................................... 944

13.05     Stage 2 Council-initiated Planning Proposal - Land Reclassification for 52 John Oxley Drive, Port Macquarie

Attachment 1:..... Planning Proposal.................................................................................. 964

Attachment 2:..... Checklist for Reclassification of Land through an LEP......................... 996

Attachment 3:..... Certificate of Title................................................................................... 997

13.06     Ocean Club Resort Planning Agreement - Post Exhibition Report
Applicant - King & Campbell Pty Ltd
Landowner - Gwynvill Trading Pty Ltd

Attachment 1:..... Draft Ocean Club Resort Planning Agreement 2025............................ 999

Attachment 2:..... Ocean Club Residential Community Planning Agreement 2011........ 1040

Attachment 3:..... Tolone Area 14 Stage 1A Planning Agreement 2011......................... 1077

Attachment 4:..... Vegetation Managment Plan............................................................... 1114

Attachment 5:..... Engagement Outcomes Summary Report.......................................... 1115

13.07     Batar Creek Road Planning Agreement - Post Exhibition Report
Applicant - Land Dynamics Australia
Landowner - Allam MHE #2 Pty Ltd

Attachment 1:..... Batar Creek Road Planning Agreement.............................................. 1123

Attachment 2:..... Community Engagement Report......................................................... 1179

13.08     Draft Establishment and Management of Committees Policy - Post Exhibition

Attachment 1:..... Committee Establishment Policy_Draft_2025..................................... 1186

Attachment 2:..... Engagement Summary Report - Draft Establishment and Management of Committees Policy............................................................................... 1194

Attachment 3:..... Committee Establishment Policy_Draft_2025 - Amended.................. 1202

13.09     Policy Review - Works-in-Kind Agreement and Developer Works Deed Policy - Post Exhibition

Attachment 1:..... Draft Works-in-Kind Agreement and Developer Works Deed Policy 161025............................................................................................................. 1210

Attachment 2:..... Works-in-Kind Agreement Template................................................... 1223

Attachment 3:..... Developer Works Deed Template....................................................... 1240

Attachment 4:..... Works in Kind Policy 2004................................................................... 1281

Attachment 5:..... Engagement Summary Report............................................................ 1284

13.10     Policy Review - Planning Agreement Policy - Post Exhibition

Attachment 1:..... Draft Planning Agreement Policy........................................................ 1288

Attachment 2:..... Planning Agreement Template............................................................ 1310

Attachment 3:..... Planning Agreement Policy 2024........................................................ 1368

Attachment 4:..... Engagement Summary Report............................................................ 1387

13.11     Grant Funding Opportunities Quarterly Report

Attachment 1:..... Council Grant Opportunities Quarterly Register - July August September 2025..................................................................................................... 1391

13.12     Major Events Grant Program 2025-2026 - Round 1

Attachment 1:..... Attachment 1 - Round 1 2026 Major Events Grants Evaluation Summary............................................................................................................. 1396

Attachment 2:..... Attachment 2 - History of Allocations under Major Event Grants Sept 2025............................................................................................................. 1397

13.13     Community Grants Program 2025-2026 - Funding Round 1 Recommendation

Attachment 1:..... Community Grants - Round 1 2025-2026 - Applications and Panel Recommendations............................................................................... 1402

14          Community Utilities

14.01     Lakewood (Area 15) Trunk Sewer Main Construction - Developer Works Deed DA2023/73

Attachment 1:..... Letter Hopkins Consultants - Woodlands Estate - Trunk Sewer Main 2024 07 23.pdf................................................................................................... 1405

Attachment 2:..... Email - DA2023-73 - Woodlands - Trunk Sewer Works - Quotation CMH to MH 85 Developer Deed 2025_redacted.............................................. 1408

Attachment 3:..... Letter 2 - Trunk Main Developer Works Deed and Contribution - Response to Council 2025 08 29_redacted.............................................................. 1429

Attachment 4:..... GHD - Lakewood Area 15 Gravity Trunk Mains IFC design REV 2  2025 04 17 - Site Layout Plan.pdf..................................................................... 1439

Attachment 5:..... DRAFT - Developer Works Deed  - Area 15 Trunk Sewer Main Installation - Jojeni Investments Pty Ltd................................................................... 1440

14.02     Policy Review - Recycled Water Services

Attachment 1:..... DRAFT Recycled Water Services Policy 2025 - for exhibition .pdf.... 1484

Attachment 2:..... Documentation of changes made to draft Recycled Water Services Policy............................................................................................................. 1500

Item 10.02 Attachment 1

Correspondence - PMHC 2025-26 MNCJO Contribution

 

 

Item 11.05 Attachment 1

Draft Code of Meeting Practice

 

Item 11.05 Attachment 2

Draft Public Forum Rules

 

Item 11.06 Attachment 1

Loan Repayments for Financial Year 2025-2026

 

Item 11.07 Attachment 1

September 2025 Monthly Budget Review

 

Item 11.07 Attachment 2

September 2025 Detailed Statements by Fund

 

Item 11.08 Attachment 1

Port Macquarie-Hastings Monthly Investment Report - 30 September 2025

 

Item 11.08 Attachment 2

Port Macquarie-Hastings Portfolio Valuation - 30 September 2025

 

Item 11.09 Attachment 1

Draft Customer Commitments

 

 

Item 13.01 Attachment 1

Draft Economic Development Strategy for Public Exhibition 2025 - 2035

 

Item 13.01 Attachment 2

EDS Draft Implementation and Evaluation Framework

 

Item 13.01 Attachment 3

PMHC Opportunity and Gap Analysis Update 2025

 

Item 13.02 Attachment 1

DRAFT - City Heart Strategy and Master Plan for Public Exhibition

 

Item 13.02 Attachment 2

City Heart Strategy and Master Plan Engagement Outcomes Final Report

 

Item 13.03 Attachment 1

Planning Proposal - Thrumster Business Park

 

Item 13.03 Attachment 2

Planning Proposal Maps

 

Item 13.03 Attachment 3

Utilities Plan - Thrumster Business Park

 

Item 13.03 Attachment 4

OLS Overlay Map - Thrumster Business Park

 

Item 13.03 Attachment 5

Gateway Determination

 

Item 13.03 Attachment 6

Alteration of Gateway Determination

 

Item 13.03 Attachment 7

Engagement Summary Report

 

Item 13.04 Attachment 1

Planning Proposal

 

Item 13.04 Attachment 2

Urban Design Report

 

Item 13.04 Attachment 3

Traffic Report

 

Item 13.04 Attachment 4

Landscape Plan

 

Item 13.04 Attachment 5

Draft Voluntary Planning Agreement

 

Item 13.04 Attachment 6

Internal Referral Comments

 

Item 13.04 Attachment 7

Transport for NSW Comments

 

Item 13.04 Attachment 8

Supporting Studies Summary

 

Item 13.04 Attachment 9

Strategic Merit Assessment

 

Item 13.04 Attachment 10

Prelodgment Meeting Minutes

 

Item 13.04 Attachment 11

Council Request for Further Information

 

Item 13.05 Attachment 1

Planning Proposal

 

Item 13.05 Attachment 2

Checklist for Reclassification of Land through an LEP

 

Item 13.05 Attachment 3

Certificate of Title

 

Item 13.06 Attachment 1

Draft Ocean Club Resort Planning Agreement 2025

 

Item 13.06 Attachment 2

Ocean Club Residential Community Planning Agreement 2011

 

Item 13.06 Attachment 3

Tolone Area 14 Stage 1A Planning Agreement 2011

 

Item 13.06 Attachment 4

Vegetation Managment Plan

 

Item 13.06 Attachment 5

Engagement Outcomes Summary Report

 

Item 13.07 Attachment 1

Batar Creek Road Planning Agreement

 

Item 13.07 Attachment 2

Community Engagement Report

 

Item 13.08 Attachment 1

Committee Establishment Policy_Draft_2025

 

Item 13.08 Attachment 2

Engagement Summary Report - Draft Establishment and Management of Committees Policy

 

Item 13.08 Attachment 3

Committee Establishment Policy_Draft_2025 - Amended

 

Item 13.09 Attachment 1

Draft Works-in-Kind Agreement and Developer Works Deed Policy 161025

 

Item 13.09 Attachment 2

Works-in-Kind Agreement Template

 

Item 13.09 Attachment 3

Developer Works Deed Template

 

Item 13.09 Attachment 4

Works in Kind Policy 2004

 

Item 13.09 Attachment 5

Engagement Summary Report

 

Item 13.10 Attachment 1

Draft Planning Agreement Policy

 

Item 13.10 Attachment 2

Planning Agreement Template

 

Item 13.10 Attachment 3

Planning Agreement Policy 2024

 

Item 13.10 Attachment 4

Engagement Summary Report

 

Item 13.11 Attachment 1

Council Grant Opportunities Quarterly Register - July August September 2025

 

Item 13.12 Attachment 1

Attachment 1 - Round 1 2026 Major Events Grants Evaluation Summary

 

Item 13.12 Attachment 2

Attachment 2 - History of Allocations under Major Event Grants Sept 2025

 

Item 13.13 Attachment 1

Community Grants - Round 1 2025-2026 - Applications and Panel Recommendations

 

 

Item 14.01 Attachment 1

Letter Hopkins Consultants - Woodlands Estate - Trunk Sewer Main 2024 07 23.pdf

 

Item 14.01 Attachment 2

Email - DA2023-73 - Woodlands - Trunk Sewer Works - Quotation CMH to MH 85 Developer Deed 2025_redacted

 

Item 14.01 Attachment 3

Letter 2 - Trunk Main Developer Works Deed and Contribution - Response to Council 2025 08 29_redacted

 

Item 14.01 Attachment 4

GHD - Lakewood Area 15 Gravity Trunk Mains IFC design REV 2  2025 04 17 - Site Layout Plan.pdf

 

Item 14.01 Attachment 5

DRAFT - Developer Works Deed  - Area 15 Trunk Sewer Main Installation - Jojeni Investments Pty Ltd

 

Item 14.02 Attachment 1

DRAFT Recycled Water Services Policy 2025 - for exhibition .pdf

 

Item 14.02 Attachment 2

Documentation of changes made to draft Recycled Water Services Policy