Agenda of Australia Day Sub-Committee

Australia Day Sub-Committee

ATTENDANCE REGISTER

Member	20/09/13
Councillor Peter Besseling (Mayor)	P
Councillor Mike Cusato	P
Tacking Point Lions Club Representative	P
Tacking Point Lions Club Representative	P
Wauchope Rotary Club Representative	P
Laurieton Rotary Club Representative
Laurieton Rotary Club Representative
Richard Gander (Community Rep)	A
Non-voting
Lucilla Marshall (Group Manager Community Development)	P
Jenny Mead (Corporate Events Coordinator)	P

Key: P = Present

A = Absent With Apology

X = Absent Without Apology

MINUTES Australia Day Sub-Committee Meeting

18/10/2013

PRESENT

Members:

Councillor Peter Besseling (Mayor)

Councillor Michael Cusato

Tacking Point Lions Club Representative

Wauchope Rotary Club Representative

Other Attendees:

Jenny Mead (PMHC Corporate Events Coordinator)

The meeting opened at 8.40am.

An invitation was extended to Angela Hughes, Council’s Youth Development Officer, Bob Gilligan from Wauchope Rotary Club and Duncan Wyndham from Tacking Point Lions Club to attend today’s meeting.

01 ACKNOWLEDGEMENT OF COUNTRY

The Acknowledgement of Country was delivered.

02 APOLOGIES

CONSENSUS:

That the apologies received from Mr Richard Gander (Community Representative, Mr Will Jamieson (Wauchope Rotary Club), Mr John Saunders (Laurieton Rotary Club) and Mrs Lucilla Marshal (PMHC) be noted and accepted.

03 CONFIRMATION OF MINUTES

CONSENSUS:

That the Minutes of the Australia Day Sub-Committee Meeting held on 20 September 2013 be confirmed.

04 DISCLOSURES OF INTEREST

There were no disclosures of interest presented.

05 BUSINESS ARISING FROM PREVIOUS MINUTES

CONSENSUS:

That the information contained in Item 05 - Business Arising from Previous Minutes report and the verbal update provided at the meeting be noted.

06 2014 Port Macquarie-Hastings Australia Day Awards

CONSENSUS:

That the Sub-Committee note the information contained in the 2014 Port Macquarie-Hastings Australia Day Awards report.

07 2014 Australia Day Ambassador Program

CONSENSUS:

1. That the information in the 2014 Australia Day Ambassador report be noted.

2. That the Sub-Committee note that Rydges - Port Macquarie have kindly agreed to sponsor one nights’ accommodation for our Australia Day Ambassador during their stay in Port Macquarie on 25 and 26 January 2014.

08 2014 Australia Day Activities Budget

CONSENSUS:

1. That the information in the 2014 Australia Day Activities Budget report be noted.

2. That all draft budgets from Wauchope Rotary Club, Tacking Point Lions Club and Laurieton Rotary Club be submitted to Council for consideration by the end of October 2013.

09 Australia Day Activities - Camden Haven

CONSENSUS:

That the information in the Australia Day Activities - Camden Haven Report be noted.

10 Australia Day Activities - Wauchope

CONSENSUS:

That:

1. The information in the Australia Day Activities - Wauchope report be noted.

2. The update provided by Wauchope Rotary Club on their proposed Australia Day celebrations be noted.

3. A copy of last year’s Risk Assessment and Section 68 application be provided to Wauchope Rotary Club’s representative.

11 Australia Day Activities - Port Macquarie

CONSENSUS:

That the:

1. Information in the Australia Day Activities - Port Macquarie report be noted.

2. Proposed aquatic event schedule provided by Sailability NSW in the attachment to the report be noted.

3. Update provided by Tacking Point Lions Club on their proposed Australia Day celebrations be noted.

4. Update provided by Council’s Youth Development Officer on the activities to be conducted by the members of the Youth Advisory Council down near the Skate Park, Town Beach be noted.

12 Australia Day Sub-Committee Meeting Schedule

CONSENSUS:

1. That the Sub-Committee members note the information in the Australia Day Sub-Committee Meeting Schedule report.

2. That the Sub-Committee members note the next meeting date of Friday 15 November 2013.

13 GENERAL BUSINESS

13.01 Proposed Road Closure - Wauchope:

Bob Gilligan from the Wauchope Rotary Club enquired about the procedure for undertaking a road closure for a possible street parade as part of the Australia Day Celebrations in Wauchope.

13.02 Attendance Register:

Jenny Mead Advised Sub-Committee members that now that all vacant positions on the

Sub-Committee have now been filled, a change to the format of the Attendance Register

that appears at the front of each Agenda will be made. All Community Groups appointed to

the Sub-Committee will only show the name of their Group, not individuals, so that any two

members of their respective clubs can regularly attend the Sub-committee meetings

without the need to record names. Community Representative and Council Officers names

will continue to be recorded.

The meeting closed at 9.10am.

AGENDA Description: Governance Strap.jpg Australia Day Sub-Committee 15/11/2013

Item: 04

Subject: DISCLOSURES OF INTEREST

RECOMMENDATION

That Disclosures of Interest be presented

DISCLOSURE OF INTEREST DECLARATION

Name of Meeting: ………………………………………………………………………..

Meeting Date: ………………………………………………………………………..

Item Number: ………………………………………………………………………..

Subject: ………………………………………………………………………..

…………………………………………………….……………...…..

I, ..................................................................................... declare the following interest:

Pecuniary:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary - Significant Interest:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary - Less than Significant Interest:

May participate in consideration and voting.

For the reason that: ....................................................................................................

.......................................................................................................................................

Signed: ......................................................................... Date: ..................................

(Further explanation is provided on the next page)

Further Explanation

(Local Government Act and Code of Conduct)

A conflict of interest exists where a reasonable and informed person would perceive that a Council official could be influenced by a private interest when carrying out their public duty. Interests can be of two types: pecuniary or non-pecuniary.

All interests, whether pecuniary or non-pecuniary are required to be fully disclosed and in writing.

Pecuniary Interest

A pecuniary interest is an interest that a Council official has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the Council official. (section 442)

A Council official will also be taken to have a pecuniary interest in a matter if that Council official’s spouse or de facto partner or a relative of the Council official or a partner or employer of the Council official, or a company or other body of which the Council official, or a nominee, partner or employer of the Council official is a member, has a pecuniary interest in the matter. (section 443)

The Council official must not take part in the consideration or voting on the matter and leave and be out of sight of the meeting. (section 451)

Non-Pecuniary

A non-pecuniary interest is an interest that is private or personal that the Council official has that does not amount to a pecuniary interest as defined in the Act.

Non-pecuniary interests commonly arise out of family, or personal relationships, or involvement in sporting, social or other cultural groups and associations and may include an interest of a financial nature.

The political views of a Councillor do not constitute a private interest.

The management of a non-pecuniary interest will depend on whether or not it is significant.

Non Pecuniary – Significant Interest

As a general rule, a non-pecuniary conflict of interest will be significant where a matter does not raise a pecuniary interest, but it involves:

(a) A relationship between a Council official and another person that is particularly close, for example, parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child of the Council official or of the Council official’s spouse, current or former spouse or partner, de facto or other person living in the same household.

(b) Other relationships that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

(c) An affiliation between a Council official an organisation, sporting body, club, corporation or association that is particularly strong.

If a Council official declares a non-pecuniary significant interest it must be managed in one of two ways:

1. Remove the source of the conflict, by relinquishing or divesting the interest that creates the conflict, or reallocating the conflicting duties to another Council official.

2. Have no involvement in the matter, by taking no part in the consideration or voting on the matter and leave and be out of sight of the meeting, as if the provisions in section 451(2) apply.

Non Pecuniary – Less than Significant Interest

If a Council official has declared a non-pecuniary less than significant interest and it does not require further action, they must provide an explanation of why they consider that the conflict does not require further action in the circumstances.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

[insert full name of councillor]

In the matter of

[insert name of environmental planning instrument]

Which is to be considered at a meeting of the

[insert name of meeting]

Held on

[insert date of meeting]

PECUNIARY INTEREST

Address of land in which councillor or an associated person, company or body has a proprietary interest (the identified land)ⁱ

Relationship of identified land to councillor

[Tick or cross one box.]

 Councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease trust, option or contract, or otherwise).

 Associated person of councillor has interest in the land.

 Associated company or body of councillor has interest in the land.

MATTER GIVING RISE TO PECUNIARY INTEREST

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject landⁱⁱⁱ

[Tick or cross one box]

 The identified land.

 Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

Effect of proposed change of zone/planning control on councillor

[Tick or cross one box]

 Appreciable financial gain.

 Appreciable financial loss.

Councillor’s Signature: ………………………………. Date: ………………..

Important Information

This information is being collected for the purpose of making a special disclosure of pecuniary interests under sections 451 (4) and (5) of the Local Government Act 1993. You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular. Complaints made about contraventions of these requirements may be referred by the Director-General to the Local Government Pecuniary Interest and Disciplinary Tribunal.

This form must be completed by you before the commencement of the council or council committee meeting in respect of which the special disclosure is being made. The completed form must be tabled at the meeting. Everyone is entitled to inspect it. The special disclosure must be recorded in the minutes of the meeting.

i. Section 443 (1) of the Local Government Act 1993 provides that you may have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relative^iv or because your business partner or employer has a pecuniary interest. You may also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

ii. Section 442 of the Local Government Act 1993 provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter or if the interest is of a kind specified in section 448 of that Act (for example, an interest as an elector or as a ratepayer or person liable to pay a charge).

iii. A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in section 443 (1) (b) or (c) of the Local Government Act 1993 has a proprietary interest—see section 448 (g) (ii) of the Local Government Act 1993.

iv. Relative is defined by the Local Government Act 1993 as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.

AGENDA Description: Governance Strap.jpg Australia Day Sub-Committee 15/11/2013

Item: 10

Subject: Australia Day Activities - Port Macquarie

Presented by: Community & Organisational Development, Lesley Atkinson

RECOMMENDATION

That the information in the Australia Day Activities - Port Macquarie report be noted.

Discussion

A copy of the proposed schedule of aquatic events was provided at the October Meeting for the Sub-committee’s information. At the time this agenda was prepared, no further updates had been received from Sailability NSW. Tacking Point Lions Club ( TPLC) to provide details on any updates they have received directly from Sailability NSW regarding the proposed aquatic events to be staged along the Hastings River on Australia Day 2014.

Update to be provided by representatives from the Tacking Point Lions Club (TPLC) on the proposed 2014 Australia Day Celebrations to be held on Town Green, Port Macquarie.

Update to be provided by the Community Representative on the display of Marine Rescue Vessels, and engagement of Cadets to undertake the flag raising as part of the official ceremony.

As advised at the October meeting, two skydivers will jump over Town Green just prior to the start of the official program at 3.00pm. One skydiver will carry a large Australian Flag the other will carry a large Aboriginal Flag. The drop zone is yet to be confirmed, and will be either Westport Park or Pelican Island. Should the dropzone be Pelican Island, a Marine Rescue vessel will be required to retrieve the skydivers and return them to Town Green. The Sub-Committee’s Community Representative is to notify Marine Rescue of the above and confirm at the December meeting, their availability should it be required. The confirmed drop zone will be advised as soon as practicable.

Ongoing discussions are continuing with Council’s Aboriginal Community Development & Liaison Officer regarding the possible inclusion of a cultural dance display/cultural workshop and/or market stall as part of the Port Macquarie Australia Day Celebrations. An update will be provided as soon as more information becomes available.

The following items are to be provided to Council as soon as practicable:-

· Section 68 Application

· Risk Assessment on activities proposed

· Draft of the proposed 2014 Australia Day Program

· Budget

Attachments

Nil

Item:	10	Date:	18/10/2013
Subject:	Australia Day Activities Wauchope
Action Required:	That a copy of last year’s Risk Assessment and Section 68 Application be provided to Wauchope Rotary Club’s representative.
Current Status:	This information was sent via email before the end of October.