Agenda of Local Traffic Committee

Local Traffic Committee

CHARTER

The Local Traffic Committee is formed under the NSW Roads & Traffic Authority – "A Guide to the Delegation to Councils for the Regulation of Traffic (including the operation of Traffic Committees) – November 2006"

Formal (Voting) Members

Port Macquarie-Hastings Council

Roads & Traffic Authority

NSW Police

Local Member for Port Macquarie

Local Member for Oxley

Informal (Non-Voting) Advisors

Road Safety Officer

Ministry of Transport

NSW Fire Brigade

NSW Ambulance Service

Local Bus Company/s

Transport Workers Union

Chambers of Commerce

Informal advisors are only required to attend the LTC when items appear on the agenda which affect their area of expertise or responsibility

Quorum

There is no need for a specific quorum to allow a Committee meeting to proceed. The advice of the Roads & Traffic Authority and the NSW Police must be sought to allow Council to exercise its delegated authority.

Convenor

The Committee shall be convened by the Council voting representative. It shall be the responsibility of the convenor to ensure the conduct of the meeting including voting, informal advisor, public and media participation is undertaking in accordance with the RTA Guidelines.

Roles

· To advise Council on traffic related matters referred to the Committee

· To ensure matters referred to the Committee meets current technical guidelines

· To ensure matters referred to the Committee for which Council has delegated authority are voted upon.

Administration

Council’s Technical Services Section is responsible for the co-ordination of Committee advice, scheduling of meetings, preparation and circulation of meeting minutes and providing general support services to the Committee. The Section is also responsible for providing advice in relation to the conduct of meetings.

Delegations

Council has delegations to authorise traffic control facilities and devices as prescribed in the Delegations to Councils – Regulation of Traffic October 2001.

Council has sub-delegated its powers in respect of Division 1 of Part 4 of the Road Transport (Safety and Traffic Management ) Act 1999 and Division 2 of Part 5 of the Road Transport (Safety and Traffic Management ) (Road Rules) Regulation 1999 to the Director of Infrastructure Services and the Technical Services Manager.

Local Traffic Committee

ATTENDANCE REGISTER

Member	02/10/13	06/11/13
Mayor Peter Besseling (PMHC) Councillor Trevor Sargeant (alternate)	A P	PV
Cliff Toms David Troemel (alternate) (PMHC)	X	P
John Carrero Paul Dilley (alternate) Anthony Brown (alternate) (NSW Police)	P	PV
Daniel Boorman Ian Shanahan (alternate) (RMS)	PV	PV
John Simon (Rep. Member for Port Macquarie)	P	PV
Noel Atkins Andrew Stoner (alternate) (Rep. Member for Oxley)	A	PV
Non-voting:
Dave Davies (Busways)	X	P
Nick Gainsford (PMHC – Road Safety Officer)	X	P
Jacob Harty (PMHC – Trainee Traffic Engineer)	X	P
John Hanlon (PMHC - Transport & Traffic Engineer)	P	P
Steve Read (Port Macquarie Taxis)	X	P
Jaron Gawne (Busways)	P	P
Phillip Marshal (PMHC Admin. Officer)	P	P

Key: P = Present

PV = Proxy Vote

A = Absent With Apology

X = Absent Without Apology

MINUTES Local Traffic Committee Meeting

06/11/2013

PRESENT

Members:

Mayor Peter Besseling (PMHC)(Chair) PV

Paul Dilley (NSW Police) PV

Daniel Boorman (RMS) PV

John Simon (Rep. Member for Port Macquarie) PV

Noel Atkins (Rep. Member for Oxley) PV

Other Attendees:

Cliff Toms (PMHC)

Dave Davies (Busways)

Nick Gainsford (PMHC – Road Safety Officer)

Jacob Harty (PMHC – Trainee Traffic Engineer)

John Hanlon (PMHC - Transport & Traffic Engineer)

Steve Read (Port Macquarie Taxis)

Jaron Gawne (Busways)

Phillip Marshall (PMHC Admin. Officer)

The meeting was held by proxy.

01 ACKNOWLEDGEMENT OF COUNTRY

The Acknowledgement of Country was delivered.

02 APOLOGIES

Nil.

03 CONFIRMATION OF MINUTES

CONSENSUS:

That the Minutes of the Local Traffic Committee Meeting held on 2 October 2013 be confirmed.

Council – AB

RMS – Yes (proxy vote)

Police – Yes (proxy vote)

Local Member for Port Macquarie (Rep) – Yes (proxy vote)

Local Member for Oxley (Rep) – AB

04 DISCLOSURES OF INTEREST

There were no disclosures of interest presented.

05 Local Traffic Committee Meeting Dates for 2014

CONSENSUS:

The Committee gave unanimous support to the following Local Traffic Committee Meeting (LTC) dates for 2014.

LTC Meeting Dates		LTC Reports due COB
Day	Date	Day	Date
Wednesday	5 February 2014	Thursday	23 January 2014
Wednesday	5 March 2014	Friday	21 February 2014
Wednesday	2 April 2014	Friday	21 March 2014
Wednesday	7 May 2014	Thursday	24 April 2014
Wednesday	4 June 2014	Friday	23 May 2014
Wednesday	2 July 2014	Friday	20 June 2014
Wednesday	6 August 2014	Friday	25 July 2014
Wednesday	3 September 2014	Friday	22 August 2014
Wednesday	1 October 2014	Friday	19 September 2014
Wednesday	5 November 2014	Friday	24 October 2014
Wednesday	3 December 2014	Friday	21 November 2014

Council – Yes (proxy vote)

RMS – Yes (proxy vote)

Police – Yes (proxy vote)

Local Member for Port Macquarie (Rep) – Yes (proxy vote)

Local Member for Oxley (Rep) – Yes (proxy vote)

06 Countdown to Christmas 2013 Event

CONSENSUS:

The committee gave unanimous support to the following conditions in relating to the Countdown to Christmas 2013 event.

1. The road closure of Horton Street, from the intersection of William Street through to its northern end (north of Clarence Street) to allow a Street Parade and Fun Run(s) on Thursday 28 November 2013 from 5.30pm.

2. The road closure of the first 20m of Horton Street (south) from the corner of William Street and Horton Street to the Turn Around Bay (north bound only) to allow the assembly of the participants in the Fun Run(s) to commence prior to the Street Parade.

3. That the proposed road closure along Horton Street to be a rolling road closure with Horton Street to reopen once the parade passes through the Clarence Street intersection. The northern end of Horton Street to remain closed until approximately 9.00pm (Local Traffic Committee approval granted for Northern End of Clarence Street Road Closure to remain in place at meeting held on 2/10/2013).

Council – Yes (proxy vote)

RMS – Yes (proxy vote)

Police – Yes (proxy vote)

Local Member for Port Macquarie (Rep) – Yes (proxy vote)

07 Informal Item - Status Report

CONSENSUS:

That the LTC Status reports as at 29 October 2013 be received and noted.

Council – Yes (proxy vote)

RMS – Yes (proxy Vote)

Police – Yes (proxy vote)

Local Member for Port Macquarie (Rep) – Yes (proxy vote)

Local Member for Oxley (Rep) – Yes (proxy vote)

08 GENERAL BUSINESS

Nil.

AGENDA Description: Governance Strap.jpg Local Traffic Committee 04/12/2013

Item: 04

Subject: DISCLOSURES OF INTEREST

RECOMMENDATION

That Disclosures of Interest be presented

DISCLOSURE OF INTEREST DECLARATION

Name of Meeting: ………………………………………………………………………..

Meeting Date: ………………………………………………………………………..

Item Number: ………………………………………………………………………..

Subject: ………………………………………………………………………..

…………………………………………………….……………...…..

I, ..................................................................................... declare the following interest:

Pecuniary:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary - Significant Interest:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary - Less than Significant Interest:

May participate in consideration and voting.

For the reason that: ....................................................................................................

.......................................................................................................................................

Signed: ......................................................................... Date: ..................................

(Further explanation is provided on the next page)

Further Explanation

(Local Government Act and Code of Conduct)

A conflict of interest exists where a reasonable and informed person would perceive that a Council official could be influenced by a private interest when carrying out their public duty. Interests can be of two types: pecuniary or non-pecuniary.

All interests, whether pecuniary or non-pecuniary are required to be fully disclosed and in writing.

Pecuniary Interest

A pecuniary interest is an interest that a Council official has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the Council official. (section 442)

A Council official will also be taken to have a pecuniary interest in a matter if that Council official’s spouse or de facto partner or a relative of the Council official or a partner or employer of the Council official, or a company or other body of which the Council official, or a nominee, partner or employer of the Council official is a member, has a pecuniary interest in the matter. (section 443)

The Council official must not take part in the consideration or voting on the matter and leave and be out of sight of the meeting. (section 451)

Non-Pecuniary

A non-pecuniary interest is an interest that is private or personal that the Council official has that does not amount to a pecuniary interest as defined in the Act.

Non-pecuniary interests commonly arise out of family, or personal relationships, or involvement in sporting, social or other cultural groups and associations and may include an interest of a financial nature.

The political views of a Councillor do not constitute a private interest.

The management of a non-pecuniary interest will depend on whether or not it is significant.

Non Pecuniary – Significant Interest

As a general rule, a non-pecuniary conflict of interest will be significant where a matter does not raise a pecuniary interest, but it involves:

(a) A relationship between a Council official and another person that is particularly close, for example, parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child of the Council official or of the Council official’s spouse, current or former spouse or partner, de facto or other person living in the same household.

(b) Other relationships that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

(c) An affiliation between a Council official an organisation, sporting body, club, corporation or association that is particularly strong.

If a Council official declares a non-pecuniary significant interest it must be managed in one of two ways:

1. Remove the source of the conflict, by relinquishing or divesting the interest that creates the conflict, or reallocating the conflicting duties to another Council official.

2. Have no involvement in the matter, by taking no part in the consideration or voting on the matter and leave and be out of sight of the meeting, as if the provisions in section 451(2) apply.

Non Pecuniary – Less than Significant Interest

If a Council official has declared a non-pecuniary less than significant interest and it does not require further action, they must provide an explanation of why they consider that the conflict does not require further action in the circumstances.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

[insert full name of councillor]

In the matter of

[insert name of environmental planning instrument]

Which is to be considered at a meeting of the

[insert name of meeting]

Held on

[insert date of meeting]

PECUNIARY INTEREST

Address of land in which councillor or an associated person, company or body has a proprietary interest (the identified land)ⁱ

Relationship of identified land to councillor

[Tick or cross one box.]

 Councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease trust, option or contract, or otherwise).

 Associated person of councillor has interest in the land.

 Associated company or body of councillor has interest in the land.

MATTER GIVING RISE TO PECUNIARY INTEREST

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject landⁱⁱⁱ

[Tick or cross one box]

 The identified land.

 Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

Effect of proposed change of zone/planning control on councillor

[Tick or cross one box]

 Appreciable financial gain.

 Appreciable financial loss.

Councillor’s Signature: ………………………………. Date: ………………..

Important Information

This information is being collected for the purpose of making a special disclosure of pecuniary interests under sections 451 (4) and (5) of the Local Government Act 1993. You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular. Complaints made about contraventions of these requirements may be referred by the Director-General to the Local Government Pecuniary Interest and Disciplinary Tribunal.

This form must be completed by you before the commencement of the council or council committee meeting in respect of which the special disclosure is being made. The completed form must be tabled at the meeting. Everyone is entitled to inspect it. The special disclosure must be recorded in the minutes of the meeting.

i. Section 443 (1) of the Local Government Act 1993 provides that you may have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relative^iv or because your business partner or employer has a pecuniary interest. You may also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

ii. Section 442 of the Local Government Act 1993 provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter or if the interest is of a kind specified in section 448 of that Act (for example, an interest as an elector or as a ratepayer or person liable to pay a charge).

iii. A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in section 443 (1) (b) or (c) of the Local Government Act 1993 has a proprietary interest—see section 448 (g) (ii) of the Local Government Act 1993.

iv. Relative is defined by the Local Government Act 1993 as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.

AGENDA Description: Governance Strap.jpg Local Traffic Committee 04/12/2013

Item: 05

Subject: High Street, Wauchope - Transport Access Program Improvements

Presented by: Infrastructure & Asset Management, Jeffery Sharp

RECOMMENDATION

That the Committee:

1. Support the implementation of a pedestrian refuge, footpath, bus shelter and associated works in High Street, Wauchope near Forest Way.

2. Suggest modifications to the preliminary plan that should be considered at the detailed design stage.

Discussion

Transport for NSW, as part of the Transport Access Program, has proposed a number of improvements for a section of High Street, Wauchope opposite Forest Way. The program is a NSW Government initiative to provide a better experience for public transport customers by delivering accessible, modern, secure and integrated transport infrastructure.

Bus stops exist on the southern side of High Street adjacent to Timbertown and on the eastern side of Forest Way adjacent to the neighbourhood shopping centre. Busways service 335W currently proceeds westwards along High Street before turning right into Forest Way, looping around Colonial Circuit then turning left into High Street proceeding back to Wauchope town centre. Tourist coaches servicing Timbertown use a separate off-street parking area within the Timbertown site.

The bus stop on the southern side of High Street is used by the occasional school service but the main school bus transfer location is some 500m to the east.

High Street, which is a section of the Oxley Highway, is a State Road. High Street east of Forest Way has an AADT of approximately 4,500 with 7% heavy vehicles. The posted speed limit is 50km/h. Photos of the existing conditions are attached.

Transport for NSW’s design consultant, GHD, undertook a preliminary scoping study in 2012. Council has further developed the preliminary designs as described in this report.

A preliminary plan of the works has been developed as attached. The proposed works include:

· Paved bus stop waiting area

· Paved road shoulder and repaving a section of the road

· New bus shelter

· New pedestrian refuge

· New footpath connections

The preliminary plan is subject to detailed survey and design, pavement design confirmation, utility adjustment investigations and consultation with adjoining land owner (Timbertown).

Council requests that the Local Traffic Committee review the preliminary plan and:

1. Support or reject the overall concept;

2. Suggest modifications that should be considered at the detailed design stage.

Attachments

1 View. Proposed Works - High Street, Wauchope near Forest Way

2 View. Site Photos

3 View. Busways Wauchope Bus Routes

AGENDA Description: Governance Strap.jpg Local Traffic Committee 04/12/2013

Item: 07

Subject: NSW Cycling Federation 2014 Road Race Season - Port Macquarie

Presented by: Infrastructure & Asset Management, Jeffery Sharp

RECOMMENDATION

1. That the Transport Management Plans (TMP's), submitted with the events application be endorsed.

2. That the event organiser be responsible for the implementation of the TMP's as submitted with the application.

3. That the event organiser obtain, prior to the running of the events, the written approval of the NSW Police.

4. The event organiser notify local Transport Services (Bus Companies, Taxis) of the proposed road closures.

5. That the public be notified of the events through Council's Public Notices issued through local newspapers.

6. RMS Accredited (Yellow card) personnel are to be used for the set up/down of barricades.

7. RMS accredited (Blue card) personnel are to be used to control traffic.

8. That the event organiser carry out a letter box drop to affected residents and business proprietors advising of the proposed partial road closures.

9. The event organiser submit to Council prior to the commencement of the event evidence of Public Liability Insurance which is valid for the duration of the set-up, running and pull down of the event.

10. The event organiser notify the NSW Ambulance, NSW Fire and the State Emergency Services of the proposed partial road closures.

11. The event organiser abide by any other condition that Council, Roads and Traffic Authority and the Police may impose.

Discussion

The Port Macquarie Cycle Club hosts their road racing program on Burrawan Forest Drive, 15km west of Port Macquarie, starting on 1 April 2014 and running until the end of the year.

There are no proposed road closures for the listed events, however the event organiser proposes the use of authorised traffic controllers to control traffic movement at some locations in accordance with the traffic management plans as submitted.

A copy of the traffic management plan is attached for the Committee's information.

Attachments

1 View. Port Macquarie Cycle Club TMP 2014

AGENDA Description: Governance Strap.jpg Local Traffic Committee 04/12/2013

Item: 08

Subject: Coasters Hot Rod Run - 22 February 2014

Presented by: Infrastructure & Asset Management, Jeffery Sharp

RECOMMENDATION

That the Committee support the closure of the northern end of Horton Street, Port Macquarie on Saturday, 22 February 2014, to enable the holding of the annual Coaster's Hot Rod Run, subject to the following conditions:

1. The event organisers obtain NSW Police approval.

2. The event organiser submit to Council prior to the commencement of the event evidence of Public Liability Insurance which is valid for the duration of the set-up, running and pull down of the event.

3. The proposed road closures be advertised in the local print media for a period of not less than seven (7) days advising of the time and duration of the event.

4. The event organiser notify the NSW Ambulance, NSW Fire and the State Emergency Services of the proposed road closure.

5. The event organiser notify local Transport Services (Bus Companies, Taxis) of the proposed road closure.

6. The event organiser notify businesses in the Town Green precinct of the proposed closure.

7. The event organisers provide a Traffic Management Plan for a Class 2 Special Event.

8. The event organiser abide by any other condition that Council and the Police may impose.

9. An RMS accredited (Yellow card) person is to be used for the set up/down of barricades.

10. Qualified Traffic Controllers (RMS-Blue or Grey Card) are to be used to control traffic.

Discussion

The Coaster’s Hot Rod Club are requesting the closure of the Town Green parking area at the northern end of Horton Street from noon to 7.30pm on Saturday 22 February 2014. The event is scheduled to begin at 5:30pm.

The Annual Rod Run event has been conducted within the Town Green area for the past eleven years. The event will run as in previous years as per the attached application and Traffic Control Plan. The local SES will coordinate the road closures of Horton Street on the northern side of Clarence Street as well as conducting the traffic control during the event.

Attachments

1 View. Coaster Hot Rod Run 2014

AGENDA Description: Governance Strap.jpg Local Traffic Committee 04/12/2013

Item: 09

Subject: Bold Street, Laurieton - 40km/h High Pedestrian Activity Zone

Presented by: Infrastructure & Asset Management, Jeffery Sharp

RECOMMENDATION

That the Committee give support for Council to submit a formal application to RMS for the implementation of a 40km/h High Pedestrian Activity Zone in Bold Street, Laurieton.

Discussion

It is proposed to implement a 40km/h High Pedestrian Activity Zone in Bold Street, Laurieton between Tunis Street and Laurie Street. The reduced speed limit will reinforce traffic calming works that have been constructed over the last decade.

Bold Street is a local non-classified road. The proposal was initiated in response to several resident and local business concerns to the safety of pedestrians crossing Bold Street. Consultations have been limited to internal staff, RMS and NSW Police.

The works proposed to create the zone essentially involve pavement markings and signage. Bold Street currently has one marked pedestrian crossing, a number of pedestrian refuges and angle parking. The existing road environment produces low speeds and therefore no additional LATM works are required.

The proposal meets the criteria of the applicable RMS guidelines (40 km/h speed limits in high volume pedestrian areas). In particular the Bold Street location:

· Has high pedestrian volumes, including a high proportion of elderly pedestrians

· Services a business or commercial area

· Is adjacent to a bus interchange

· Services a small shopping strip less than 1km

· Services a restaurant and hotel area

· Is adjacent to a number of medical centres

Bold Street, from midway between Seymour Street and Laurie Street to midway between Laurie Street and Mill Street, is a 40km/h school zone. This will need to be taken into consideration when the engineering works plan is developed.

Attachments

1 View. Bold Street, Laurieton