Wednesday, 12 December 2018
Items of Business
Item Subject Page
09.01 Councillor Portfolio Protocol - Revised
Attachment 1:..... Councillor Portfolio Resolutions 2012-2018............................................... 6
Attachment 2:..... Councillor Portfolio Protocol - Revised Draft - December 2018............. 11
Attachment 3:..... Councillor Portfolio Protocol - adopted 2017 10 18................................. 16
09.02 2018 Local Government NSW Annual Conference
Attachment 1:..... Local Government NSW 2018 Annual Conference Program................. 20
Attachment 2:..... Record of Decisions - 2018 LGNSW Annual Conference...................... 26
09.03 Why Local Government Matters
Attachment :....... Why Local Government Matters Summary Report................................ 69
09.09 Policy Review - Public Interest Disclosure - Internal Reporting - Post Exhibition
Attachment :....... Policy - Public Interest Disclosure - Internal Reporting Policy................ 89
09.10 Draft Investment Policy
Attachment 1:..... Current Approved Investment Policy.................................................... 104
Attachment 2:..... Revised Investment Policy.................................................................... 111
Attachment 3:..... FRN Article and Clarification................................................................. 120
09.11 Monthly Budget Review - November 2018
Attachment :....... November 2018 Budget Variations........................................................ 123
09.12 Investments - November 2018
Attachment 1:..... Port Macquarie-Hastings Council Monthly Report - November 2018.. 125
Attachment 2:..... Port Macquarie-Hastings Council Portfolio as at 30 November 2018.. 142
09.13 Policy Rescission - Banners Over Public Roads and Reserves Policy - Post Public Exhibition
Attachment :....... Banners over Public Roads and Reserves Policy................................. 145
09.14 Compliments and Complaints Annual Report 2017-2018
Attachment 1:..... 2017 - 2018 Complaints Summary........................................................ 150
Attachment 2:..... 2017 - 2018 Compliments Summary.................................................... 151
10.01 Draft Mrs York's Garden Master Plan
Attachment 1:..... Master Plan - Mrs York's Garden - Preliminary Site Analysis Plan - Final DRAFT................................................................................................... 153
Attachment 2:..... Master Plan - Mrs York's Garden Overall Masterplan - Final DRAFT.. 154
Attachment 3:..... Master Plan - Mrs York's Garden - Detail Plan North - Final DRAFT... 155
Attachment 4:..... Master Plan - Mrs York's Garden - Detail Plan Central - Final DRAFT 156
Attachment 5:..... Master Plan - Mrs York's Garden - Detail Plan East - Final DRAFT.... 157
Attachment 6:..... Master Plan - Mrs York's Garden - Sections A & B - Final DRAFT...... 158
Attachment 7:..... Master Plan - Mrs York's Garden - Sections C, D & E - Final DRAFT. 159
10.03 Port Macquarie-Hastings Council Disability Inclusion Action Plan 2017-2018 Annual Progress Report
Attachment :....... 2017-2018 Disability Inclusion Action Plan Report................................ 160
10.04 Recommended Items from the Mayor's Sporting Fund Sub-Committee - November 2018
Attachment :....... Extract from MSF November Meeting Minutes - Item 5 and Item 8 ... 178
11.01 Draft EPBC Act Preliminary Documentation Assessment Report - Port Macquarie Airport Master Plan Implementation and vegetation clearing on Council owned land in the Thrumster Urban Release Area
Attachment 1:..... Draft Preliminary Documentation Asessment Report (for exhibition)... 180
Attachment 2:..... Department of the Environment and Energy - Direction to Publish...... 397
12.02 Question From Previous Meeting - Legal Advice on Water Fluoridation
Attachment :....... Correspondence - General Manager to Therapeutic Goods Administration - 2018 11 30........................................................................................... 400
12.03 Land Acquisition - Intersection of Doyles Road and Rollands Plains Road, Ballengarra
Attachment :....... Plan of Land to be Acquired.................................................................. 401
12.04 Land Acquisition - 921 Hastings River Drive, Pembrooke
Attachment :....... Plan Showing Location of Land to be Acquired..................................... 404
12.05 Transfer of Land to Council for Sewer Purposes - Leaders Way Wauchope
Attachment :....... Land to be Transferred to Council Lot 31 DP1228142.......................... 405
12.09 Ocean Drive Upgrade Lake Cathie - Community Feedback
Attachment 1:..... Previous 2005 Design............................................................................ 406
Attachment 2:..... Draft Concept Designs - Ocean Drive Upgrade Lake Cathie.............. 409
12.12 Hastings River Flood Study - Public Exhibition Submissions Report
Attachment 1:..... Port Macquarie-Hastings Flood Policy 2018......................................... 416
Attachment 2:..... Hastings River Flood Study Update - FINAL......................................... 473
12.13 Wrights Creek Flood Study Update - Public Exhibition Submissions Report
Attachment 1:..... Wrights Creek Flood Study Update - Draft Report with Appendices.... 613
Attachment 2:..... Wrights Creek Flood Study Update - Draft Figures.............................. 729
Attachment 3:..... Submission Table - Wrights Creek Flood Study 2018........................... 794
Attachment
12/12/2018
What we are trying to achieve
A community that works together in decision making that is defined as ethically, socially and environmentally responsible.
We will have:
• A community that has the opportunity to be involved in decision making
• Open, easy, meaningful, regular and diverse communication between the community and decision makers
• Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges
• Knowledgeable, skilled and connected community leaders
• Strong corporate management that is transparent
How we will get there
1.1 Inform and engage with the community about what Council does using varied communication channels
1.2 Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community
1.3 Demonstrate leadership
1.4 Use innovative, efficient and sustainable practices
1.5 Ensure strong corporate and financial management that is transparent and accountable
Attachment Ordinary Council
12/12/2018
What we are trying to achieve
A healthy, inclusive and vibrant community.
We will have:
• Community hubs that provide access to services and social connections
• A safe, caring and connected community
• A healthy and active community that is supported by recreational infrastructure
• A strong community that is able to identify and address social issues
• Community participation in events, programs, festivals and activities
How we will get there
2.1 Create a community that feels safe
2.2 Advocate for social inclusion and fairness
2.3 Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres
2.4 Empower the community through encouraging active involvement in projects, volunteering and events
2.5 Promote a creative and culturally rich community
Attachment Ordinary Council
12/12/2018
What we are trying to achieve
A region that is a successful place that has vibrant, diversified and resilient regional economy that provides opportunities for people to live, learn, work, play and invest.
We will have:
• A strong economy that fosters a culture supportive of business and ensures economic development of the region
• Townships, villages and business precincts that are vibrant commercial, cultural, tourism, recreational and/or community hubs
• A region that attracts investment to create jobs
• Partnerships that maximise economic return and create an efficient and effective business environment
How we will get there
3.1 Embrace business and a stronger economy
3.2 Create vibrant and desirable places
3.3 Embrace opportunity and attract investment to support the wealth and growth of the community
3.4 Partner for success with key stakeholders in business, industry, government, education and the community
Attachment Ordinary Council
12/12/2018
What we are trying to achieve
A connected, sustainable, accessible community and environment that is protected now and into the future.
We will have:
• Effective management and maintenance of essential water, waste and sewer infrastructure
• A community that is prepared for natural events and climate change
• Sustainable and environmentally sensitive development outcomes that consider the impact on the natural environment
• Accessible transport network for our communities
• Infrastructure provision and maintenance that meets community expectations and needs
• Well planned communities that are linked to encourage and manage growth
• Accessible and protected waterways, foreshores, beaches and bushlands
• An environment that is protected and conserved for future generations
• Renewable energy options that are understood and accessible by the community
How we will get there
4.1 Provide (appropriate) infrastructure and services including water cycle management, waste management, and sewer management
4.2 Aim to minimise the impact of natural events and climate change, for example, floods, bushfires and coastal erosion
4.3 Facilitate development that is compatible with the natural and built environment
4.4 Plan for integrated transport systems that help people get around and link our communities
4.5 Plan for integrated and connected communities across the Port Macquarie-Hastings area
4.6 Restore and protect natural areas
4.7 Provide leadership in the development of renewable energy opportunities
4.8 Increase awareness of issues affecting our environment, including the preservation of flora and fauna