Wednesday, 16 August 2017
Items of Business
Item Subject Page
09.03 Delegation of Authority to the General Manager
Attachment 1:..... Instrument of Delegation to General Manager.......................................... 5
Attachment 2:..... Current Instrument of Delegation to General Manager............................. 8
09.07 Smart Cities Conference
Attachment :....... Smart Cities Conference Overview and Agenda.................................... 28
09.08 Council Policy - Policy Review and Rescissions - Post Exhibition
Attachment 1:..... Policy - Calling of Quotations - Tenders for Contractors........................ 31
Attachment 2:..... Policy - Good Governance...................................................................... 37
Attachment 3:..... Policy- Plaques........................................................................................ 40
Attachment 4:..... Policy - Reporting Requirements for Community Leases....................... 42
Attachment 5:..... Policy - Use Of A Purchase Card And Or Corporate Card Procedure.. 45
Attachment 6:..... Policy - Airport - Leasing of Land and Buildings...................................... 49
Attachment 7:..... Policy - Debt Recovery........................................................................... 52
Attachment 8:..... Policy - Gifts and Benefits....................................................................... 56
Attachment 9:..... Draft Privacy Management Plan............................................................. 61
Attachment 10:... Policy - Rates and Charges Hardship Assistance................................... 81
09.09 Council Policy - Policy Review and Rescission
Attachment 1:..... Lobbying local government councillors - A guide for councillors, constituents and other interested parties................................................. 84
Attachment 2:..... Policy - Lobbying..................................................................................... 88
Attachment 3:..... Policy - Provision of Information between Councillors and Staff............ 93
09.10 2016-2017 Operational Plan end of year - Quarterly Progress Report as at 30 June 2017
Attachment :....... 2016-2017 Operational Plan end of year - quarterly progress report as at 30 June 2017........................................................................................... 99
09.12 Monthly Financial Review for July 2017
Attachment :....... July 2017 Budget Review...................................................................... 174
09.13 2016-2017 Financial Statements Audit
Attachment 1:..... 2016-2017 General Purpose Statement................................................ 177
Attachment 2:..... 2016-2017 Special Purpose Statement................................................. 178
09.14 2016-2017 Carry-over Projects
Attachment :....... 2016-2017 Carry-over Report............................................................... 179
09.15 Glasshouse End of Financial Year Report and Update on Strategic Plan Recommendations
Attachment 1:..... Glasshouse Financial Statement to 30 June 2017................................ 184
Attachment 2:..... Update on Glasshouse Strategic Plan Recommendations August 2017 185
10.01 Regulatory Enforcement Policy - Result of Public Exhibition
Attachment :....... Draft Regulatory Enforcement Policy................................................... 187
10.02 Coastal Walk Master Plan
Attachment 1:..... Draft Port Macquarie Coastal Walk Master Plan.................................. 199
Attachment 2:..... Coastal Walk Master Plan Summary of Submissions.......................... 214
10.03 Recommended Items from the Mayor's Sporting Fund Sub-Committee - May 2017 Meeting
Attachment :....... Extract from Minutes - item 08 MSF July Meeting ............................. 233
11.01 Opportunities for Local Firms to do Business with Council
Attachment 1:..... May 2017 Ordinary Council Report....................................................... 235
Attachment 2:..... Tendering Local Preference Policy....................................................... 242
12.02 Energy Efficient Street Lighting - Light Emitting Diodes (LED)
Attachment :....... Report - Financial Implications of Undertaking a Bulk Street Lighting LED Changeout - 100% Renewables............................................................ 248
12.05 LEP Amendments to Facilitate Two Proposed Road Closures
Attachment 1:..... Granthan Lane road closure Council Report May 2013........................ 266
Attachment 2:..... Pacific Dr road closure Council Resolution March 2017...................... 271
12.08 Long Term Energy Strategy
Attachment :....... Draft Long Term Energy Strategy including 100% Renewables Options Report.................................................................................................... 273
Attachment
16/08/2017
What we are trying to achieve
A community that works together in decision making that is defined as ethically, socially and environmentally responsible.
We will have:
• A community that has the opportunity to be involved in decision making
• Open, easy, meaningful, regular and diverse communication between the community and decision makers
• Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges
• Knowledgeable, skilled and connected community leaders
• Strong corporate management that is transparent
How we will get there
1.1 Inform and engage with the community about what Council does using varied communication channels
1.2 Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community
1.3 Demonstrate leadership
1.4 Use innovative, efficient and sustainable practices
1.5 Ensure strong corporate and financial management that is transparent and accountable
Attachment Ordinary Council
16/08/2017
What we are trying to achieve
A healthy, inclusive and vibrant community.
We will have:
• Community hubs that provide access to services and social connections
• A safe, caring and connected community
• A healthy and active community that is supported by recreational infrastructure
• A strong community that is able to identify and address social issues
• Community participation in events, programs, festivals and activities
How we will get there
2.1 Create a community that feels safe
2.2 Advocate for social inclusion and fairness
2.3 Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres
2.4 Empower the community through encouraging active involvement in projects, volunteering and events
2.5 Promote a creative and culturally rich community
Attachment Ordinary Council
16/08/2017
What we are trying to achieve
A region that is a successful place that has vibrant, diversified and resilient regional economy that provides opportunities for people to live, learn, work, play and invest.
We will have:
• A strong economy that fosters a culture supportive of business and ensures economic development of the region
• Townships, villages and business precincts that are vibrant commercial, cultural, tourism, recreational and/or community hubs
• A region that attracts investment to create jobs
• Partnerships that maximise economic return and create an efficient and effective business environment
How we will get there
3.1 Embrace business and a stronger economy
3.2 Create vibrant and desirable places
3.3 Embrace opportunity and attract investment to support the wealth and growth of the community
3.4 Partner for success with key stakeholders in business, industry, government, education and the community
Attachment Ordinary Council
16/08/2017
What we are trying to achieve
A connected, sustainable, accessible community and environment that is protected now and into the future.
We will have:
• Effective management and maintenance of essential water, waste and sewer infrastructure
• A community that is prepared for natural events and climate change
• Sustainable and environmentally sensitive development outcomes that consider the impact on the natural environment
• Accessible transport network for our communities
• Infrastructure provision and maintenance that meets community expectations and needs
• Well planned communities that are linked to encourage and manage growth
• Accessible and protected waterways, foreshores, beaches and bushlands
• An environment that is protected and conserved for future generations
• Renewable energy options that are understood and accessible by the community
How we will get there
4.1 Provide (appropriate) infrastructure and services including water cycle management, waste management, and sewer management
4.2 Aim to minimise the impact of natural events and climate change, for example, floods, bushfires and coastal erosion
4.3 Facilitate development that is compatible with the natural and built environment
4.4 Plan for integrated transport systems that help people get around and link our communities
4.5 Plan for integrated and connected communities across the Port Macquarie-Hastings area
4.6 Restore and protect natural areas
4.7 Provide leadership in the development of renewable energy opportunities
4.8 Increase awareness of issues affecting our environment, including the preservation of flora and fauna