Ordinary Council

 

 

 

Wednesday 20 February 2019

 

 


Ordinary Council Meeting

Wednesday, 20 February 2019

 

Items of Business

 

Item       Subject                                                                                                                             Page

  

09.01     Question From Previous Meeting - Mayor - Delegated Authority

Attachment 1:..... Mayor Delegated Authorities - 2004.......................................................... 6

Attachment 2:..... Delegation of Functions - Local Government Act 1993 - S377................ 8

09.02     Mid North Coast Joint Organisation Financial Statement

Attachment 1:..... Joint Organisations & NSW Government Collaboration Funding Proposal - December 2018......................................................................................... 9

Attachment 2:..... MNCJO Financial Statement at 31 December 2018.............................. 13

09.07     2020 Ordinary Local Government Election

Attachment :....... Office of Local Government Circular- 19-02 IPART review of the costs of conducting local government elections and extension of the deadline for councils to make a decision on the administration of their elections....... 14

09.08     Policy Review - Risk Management Policy- Post Public Exhibition

Attachment 1:..... Risk Management Framework Policy..................................................... 17

Attachment 2:..... Risk Management Policy......................................................................... 35

09.10     Financial Impact of Cost Shifting from Other Levels of Government

Attachment 1:..... Impact of Cost Shifting on Local Government in NSW: A Survey of Councils, October 2018........................................................................... 37

Attachment 2:..... Response from ALGA............................................................................. 55

Attachment 3:..... Financial Statements - 2017-18 Note 3e................................................. 58

Attachment 4:..... Response from the Member for Port Macquarie, Ms Leslie Williams MP 59

Attachment 5:..... Response from the Member for Cowper, Mr Luke Hartsukyer MP....... 61

09.11     Investment Policy Review - Post Exhibition

Attachment :....... Draft Investment Policy........................................................................... 62

09.12     Quarterly Budget Review Statement - December 2018

Attachment :....... Quarterly Budget Review Statement - December 2018......................... 71

09.13     Monthly Budget Review - January 2019

Attachment :....... Budget Variations - January 2019........................................................... 79

09.14     Investments - December 2018

Attachment 1:..... Port Macquarie-Hastings Council Monthly Report - December 2018.... 83

Attachment 2:..... Port Macquarie-Hastings Council Portfolio as at 31 December 2018.. 100

09.15     Investments - January 2019

Attachment 1:..... Port Macquarie-Hastings Council Monthly Report - January 2019...... 103

Attachment 2:..... Port Macquarie-Hastings Council Portfolio as at 31 January 2019...... 119

09.16     2018-2019 Operational Plan - Quarterly Progress Report as at 31 December 2018

Attachment :....... 2018-2019 Operational Plan - Quarterly Progress Report as at 31 December 2018..................................................................................... 122

09.17     Glasshouse Biannual Report and Update on Strategic Plan Recommendations

Attachment 1:..... Glasshouse Financial Statement December 2018................................ 208

Attachment 2:..... Update on Glasshouse Strategic Plan Recommendations February 2019............................................................................................................... 209

09.18     Digital Technology Project Status

Attachment :....... Digital Technology Roadmap................................................................ 210

09.19     Communications Strategy - Oxley Highway Traffic Congestion and Roads Authorities

Attachment 1:..... Letter - PMHC General Manager to Minister Pavey - 18 December 2018............................................................................................................... 211

Attachment 2:..... Communications Strategy - Oxley Highway traffic congestion and roads authority................................................................................................. 215

10.01     Recommended Items from the Mayor's Sporting Fund Sub-Committee - December 2018

Attachment :....... Extract Item 8 - Mayors Sporting Fund December 2018 ..................... 220

10.02     Final Report:   Aboriginal Awareness and Understanding Strategy 2013 - 2017

Attachment :....... Aboriginal Awareness and Understanding Strategy 2013-2017 Action Plan end of term report.................................................................................. 221

10.03     Grant Applications Quarterly Report

Attachment :....... 2018-2019 Grants Register.................................................................... 226

10.04     Town Centre Master Plan Priority Project - Draft Operational Plan 2019/20

Attachment 1:..... TCMP Priority Projects - Draft Operational Plan 2019/20.................... 228

Attachment 2:..... Town Centre Master Plan Strategic Council Project Planning - Priority Projects.................................................................................................. 229

Attachment 3:..... Town Centre Master Plan - Proposed Five Year Project Plan.............. 232  

12.02     Legal Advice on Water Fluoridation

Attachment 1:..... Correspondence - General Manager to Therapeutic Goods Administration - 2018 11 30........................................................................................... 234

Attachment 2:..... TGA - Response to General Manager Port Macquarie-Hastings Council 211218................................................................................................... 235

12.05     Transfer of Land to Council For Sewer Purposes - Pacific Highway, Sancrox

Attachment :....... Deposited Plan DP1241253 showing land (Lot 3) to be Transferred.... 236

12.07     Question From Previous Meeting - Orbital Road - Current Investigation Area

Attachment :....... Ordinary Council Meeting 2015 05 20 - Item 13-04 Road Network Planning................................................................................................. 237

12.08     Port Macquarie-Hastings Local Government Area Traffic Study

Attachment 1:..... PMHC LGA Traffic Study Vol 1............................................................ 244

Attachment 2:..... PMHC LGA Traffic Study Vol 2............................................................ 392

Attachment 3:..... PMHC LGA Traffic Study Vol 3............................................................ 543

Attachment 4:..... PMHC LGA Traffic Study Vol 4............................................................ 580

12.09     Orbital Road - Feasibility Study

Attachment 1:..... Ordinary Council Meeting 2015 05 20 - Item 13.04 Road Network Planning................................................................................................. 637

Attachment 2:..... Port Macquarie Outer Orbital - Final Feasibility Report FINAL............. 644

12.12     Homedale Road, Kew - Planning Proposal and Draft Development Control Plan Provisions - consideration of submissions

Attachment 1:..... Exhibited Planning Proposal.................................................................. 922

Attachment 2:..... Exhibited draft development control plan provisions........................... 1201

12.13     DA2017 - 667.1 Demolition Of Existing Building And Construction Of Boat Storage Facility And Public Amenities, Tree Removal And Road Works At Lot 2 DP 535212, No. 9 McInherney Park, Port Macquarie

Attachment 1:..... DA2017 - 667.1 Recommended Conditions........................................ 1206

Attachment 2:..... DA2017 - 667.1 Amended GTAs NSW Office of Water..................... 1212

Attachment 3:..... DA2017 - 667.1 Final Assessment Report from Coffs Harbour Council............................................................................................................. 1215

Attachment 4:..... DA2017 - 667.1 Plans.......................................................................... 1226

12.14     DA2018 - 562.1 Demolition of Existing Buildings, Consolidation and Boundary Adjustment, and Construction of Seniors Housing at Lots 10 - 13 DP 861177, Lot 1 DP 782560, Lot 1 DP 393967, Lot 1 DP 390610, Lot 1 DP 1053812, Lot 1 DP 121189, Lot 1 DP 795534, Lot 1 DP 151300, Lot 3 and 4 DP 347796, No. 15 - 21 Cameron Street and 3 Young Street, Wauchope

Attachment 1:..... DA2018- 562.1 Recommended Conditions......................................... 1235

Attachment 2:..... DA2018 - 562.1 DA Plans.................................................................... 1247

12.16     Withdrawal of aveats - Lot 16 DP 1221921 and Lot 234 DP 1224670, Brenchley Circuit (Riverbreeze Estate), Wauchope

Attachment 1:..... In Principle agreement to rezoning investigations............................... 1257

Attachment 2:..... Caveats................................................................................................ 1259

Attachment 3:..... Request to withdraw of caveats.......................................................... 1263

Attachment 4:..... Corrospondence between Council staff and propoent's solicitor........ 1269      


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What we are trying to achieve

A community that works together in decision making that is defined as ethically, socially and environmentally responsible.

What the result will be

 

We will have:

              A community that has the opportunity to be involved in decision making

              Open, easy, meaningful, regular and diverse communication between the community and decision makers

              Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges

              Knowledgeable, skilled and connected community leaders

              Strong corporate management that is transparent

 

How we will get there

 

1.1          Inform and engage with the community about what Council does using varied communication channels

1.2          Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community

1.3          Demonstrate leadership

1.4          Use innovative, efficient and sustainable practices

1.5          Ensure strong corporate and financial management that is transparent and accountable

 

 


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Attachment                                                                     Ordinary Council











                                                                                                                      20/02/2019

 

What we are trying to achieve

A healthy, inclusive and vibrant community.

 

What the result will be

 

We will have:

              Community hubs that provide access to services and social connections

              A safe, caring and connected community

              A healthy and active community that is supported by recreational infrastructure

              A strong community that is able to identify and address social issues

              Community participation in events, programs, festivals and activities

 

How we will get there

 

2.1     Create a community that feels safe

2.2     Advocate for social inclusion and fairness

2.3     Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres

2.4     Empower the community through encouraging active involvement in projects, volunteering and events

2.5     Promote a creative and culturally rich community

 

 


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What we are trying to achieve

A connected, sustainable, accessible community and environment that is protected now and into the future.

 

 

What the result will be

We will have:

              Effective management and maintenance of essential water, waste and sewer infrastructure

              A community that is prepared for natural events and climate change

              Sustainable and environmentally sensitive development outcomes that consider the impact on the natural environment

              Accessible transport network for our communities

              Infrastructure provision and maintenance that meets community expectations and needs

              Well planned communities that are linked to encourage and manage growth

              Accessible and protected waterways, foreshores, beaches and bushlands

              An environment that is protected and conserved for future generations

              Renewable energy options that are understood and accessible by the community

 

How we will get there

4.1     Provide (appropriate) infrastructure and services including water cycle management, waste management, and sewer management

4.2     Aim to minimise the impact of natural events and climate change, for example, floods, bushfires and coastal erosion

4.3     Facilitate development that is compatible with the natural and built environment

4.4     Plan for integrated transport systems that help people get around and link our communities

4.5     Plan for integrated and connected communities across the Port Macquarie-Hastings area

4.6     Restore and protect natural areas

4.7     Provide leadership in the development of renewable energy opportunities

4.8     Increase awareness of issues affecting our environment, including the preservation of flora and fauna

 


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PDF Creator


 

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  ATTACHMENT

Ordinary Council

20/02/2019

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/02/2019

 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/02/2019

 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/02/2019

 


 


 


  ATTACHMENT

Ordinary Council

20/02/2019

 


 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/02/2019

 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/02/2019

 


 


 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/02/2019

 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/02/2019

 


 


  ATTACHMENT

Ordinary Council

20/02/2019

 


 


 


 


  ATTACHMENT

Ordinary Council

20/02/2019

 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/02/2019