Wednesday, 20 February 2019
Items of Business
Item Subject Page
09.01 Question From Previous Meeting - Mayor - Delegated Authority
Attachment 1:..... Mayor Delegated Authorities - 2004.......................................................... 6
Attachment 2:..... Delegation of Functions - Local Government Act 1993 - S377................ 8
09.02 Mid North Coast Joint Organisation Financial Statement
Attachment 1:..... Joint Organisations & NSW Government Collaboration Funding Proposal - December 2018......................................................................................... 9
Attachment 2:..... MNCJO Financial Statement at 31 December 2018.............................. 13
09.07 2020 Ordinary Local Government Election
Attachment :....... Office of Local Government Circular- 19-02 IPART review of the costs of conducting local government elections and extension of the deadline for councils to make a decision on the administration of their elections....... 14
09.08 Policy Review - Risk Management Policy- Post Public Exhibition
Attachment 1:..... Risk Management Framework Policy..................................................... 17
Attachment 2:..... Risk Management Policy......................................................................... 35
09.10 Financial Impact of Cost Shifting from Other Levels of Government
Attachment 1:..... Impact of Cost Shifting on Local Government in NSW: A Survey of Councils, October 2018........................................................................... 37
Attachment 2:..... Response from ALGA............................................................................. 55
Attachment 3:..... Financial Statements - 2017-18 Note 3e................................................. 58
Attachment 4:..... Response from the Member for Port Macquarie, Ms Leslie Williams MP 59
Attachment 5:..... Response from the Member for Cowper, Mr Luke Hartsukyer MP....... 61
09.11 Investment Policy Review - Post Exhibition
Attachment :....... Draft Investment Policy........................................................................... 62
09.12 Quarterly Budget Review Statement - December 2018
Attachment :....... Quarterly Budget Review Statement - December 2018......................... 71
09.13 Monthly Budget Review - January 2019
Attachment :....... Budget Variations - January 2019........................................................... 79
09.14 Investments - December 2018
Attachment 1:..... Port Macquarie-Hastings Council Monthly Report - December 2018.... 83
Attachment 2:..... Port Macquarie-Hastings Council Portfolio as at 31 December 2018.. 100
09.15 Investments - January 2019
Attachment 1:..... Port Macquarie-Hastings Council Monthly Report - January 2019...... 103
Attachment 2:..... Port Macquarie-Hastings Council Portfolio as at 31 January 2019...... 119
09.16 2018-2019 Operational Plan - Quarterly Progress Report as at 31 December 2018
Attachment :....... 2018-2019 Operational Plan - Quarterly Progress Report as at 31 December 2018..................................................................................... 122
09.17 Glasshouse Biannual Report and Update on Strategic Plan Recommendations
Attachment 1:..... Glasshouse Financial Statement December 2018................................ 208
Attachment 2:..... Update on Glasshouse Strategic Plan Recommendations February 2019............................................................................................................... 209
09.18 Digital Technology Project Status
Attachment :....... Digital Technology Roadmap................................................................ 210
09.19 Communications Strategy - Oxley Highway Traffic Congestion and Roads Authorities
Attachment 1:..... Letter - PMHC General Manager to Minister Pavey - 18 December 2018............................................................................................................... 211
Attachment 2:..... Communications Strategy - Oxley Highway traffic congestion and roads authority................................................................................................. 215
10.01 Recommended Items from the Mayor's Sporting Fund Sub-Committee - December 2018
Attachment :....... Extract Item 8 - Mayors Sporting Fund December 2018 ..................... 220
10.02 Final Report: Aboriginal Awareness and Understanding Strategy 2013 - 2017
Attachment :....... Aboriginal Awareness and Understanding Strategy 2013-2017 Action Plan end of term report.................................................................................. 221
10.03 Grant Applications Quarterly Report
Attachment :....... 2018-2019 Grants Register.................................................................... 226
10.04 Town Centre Master Plan Priority Project - Draft Operational Plan 2019/20
Attachment 1:..... TCMP Priority Projects - Draft Operational Plan 2019/20.................... 228
Attachment 2:..... Town Centre Master Plan Strategic Council Project Planning - Priority Projects.................................................................................................. 229
Attachment 3:..... Town Centre Master Plan - Proposed Five Year Project Plan.............. 232
12.02 Legal Advice on Water Fluoridation
Attachment 1:..... Correspondence - General Manager to Therapeutic Goods Administration - 2018 11 30........................................................................................... 234
Attachment 2:..... TGA - Response to General Manager Port Macquarie-Hastings Council 211218................................................................................................... 235
12.05 Transfer of Land to Council For Sewer Purposes - Pacific Highway, Sancrox
Attachment :....... Deposited Plan DP1241253 showing land (Lot 3) to be Transferred.... 236
12.07 Question From Previous Meeting - Orbital Road - Current Investigation Area
Attachment :....... Ordinary Council Meeting 2015 05 20 - Item 13-04 Road Network Planning................................................................................................. 237
12.08 Port Macquarie-Hastings Local Government Area Traffic Study
Attachment 1:..... PMHC LGA Traffic Study Vol 1............................................................ 244
Attachment 2:..... PMHC LGA Traffic Study Vol 2............................................................ 392
Attachment 3:..... PMHC LGA Traffic Study Vol 3............................................................ 543
Attachment 4:..... PMHC LGA Traffic Study Vol 4............................................................ 580
12.09 Orbital Road - Feasibility Study
Attachment 1:..... Ordinary Council Meeting 2015 05 20 - Item 13.04 Road Network Planning................................................................................................. 637
Attachment 2:..... Port Macquarie Outer Orbital - Final Feasibility Report FINAL............. 644
12.12 Homedale Road, Kew - Planning Proposal and Draft Development Control Plan Provisions - consideration of submissions
Attachment 1:..... Exhibited Planning Proposal.................................................................. 922
Attachment 2:..... Exhibited draft development control plan provisions........................... 1201
12.13 DA2017 - 667.1 Demolition Of Existing Building And Construction Of Boat Storage Facility And Public Amenities, Tree Removal And Road Works At Lot 2 DP 535212, No. 9 McInherney Park, Port Macquarie
Attachment 1:..... DA2017 - 667.1 Recommended Conditions........................................ 1206
Attachment 2:..... DA2017 - 667.1 Amended GTAs NSW Office of Water..................... 1212
Attachment 3:..... DA2017 - 667.1 Final Assessment Report from Coffs Harbour Council............................................................................................................. 1215
Attachment 4:..... DA2017 - 667.1 Plans.......................................................................... 1226
12.14 DA2018 - 562.1 Demolition of Existing Buildings, Consolidation and Boundary Adjustment, and Construction of Seniors Housing at Lots 10 - 13 DP 861177, Lot 1 DP 782560, Lot 1 DP 393967, Lot 1 DP 390610, Lot 1 DP 1053812, Lot 1 DP 121189, Lot 1 DP 795534, Lot 1 DP 151300, Lot 3 and 4 DP 347796, No. 15 - 21 Cameron Street and 3 Young Street, Wauchope
Attachment 1:..... DA2018- 562.1 Recommended Conditions......................................... 1235
Attachment 2:..... DA2018 - 562.1 DA Plans.................................................................... 1247
12.16 Withdrawal of aveats - Lot 16 DP 1221921 and Lot 234 DP 1224670, Brenchley Circuit (Riverbreeze Estate), Wauchope
Attachment 1:..... In Principle agreement to rezoning investigations............................... 1257
Attachment 2:..... Caveats................................................................................................ 1259
Attachment 3:..... Request to withdraw of caveats.......................................................... 1263
Attachment 4:..... Corrospondence between Council staff and propoent's solicitor........ 1269
Attachment
20/02/2019
What we are trying to achieve
A community that works together in decision making that is defined as ethically, socially and environmentally responsible.
We will have:
• A community that has the opportunity to be involved in decision making
• Open, easy, meaningful, regular and diverse communication between the community and decision makers
• Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges
• Knowledgeable, skilled and connected community leaders
• Strong corporate management that is transparent
How we will get there
1.1 Inform and engage with the community about what Council does using varied communication channels
1.2 Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community
1.3 Demonstrate leadership
1.4 Use innovative, efficient and sustainable practices
1.5 Ensure strong corporate and financial management that is transparent and accountable
Attachment Ordinary Council
20/02/2019
What we are trying to achieve
A healthy, inclusive and vibrant community.
We will have:
• Community hubs that provide access to services and social connections
• A safe, caring and connected community
• A healthy and active community that is supported by recreational infrastructure
• A strong community that is able to identify and address social issues
• Community participation in events, programs, festivals and activities
How we will get there
2.1 Create a community that feels safe
2.2 Advocate for social inclusion and fairness
2.3 Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres
2.4 Empower the community through encouraging active involvement in projects, volunteering and events
2.5 Promote a creative and culturally rich community
Attachment Ordinary Council
20/02/2019
What we are trying to achieve
A connected, sustainable, accessible community and environment that is protected now and into the future.
We will have:
• Effective management and maintenance of essential water, waste and sewer infrastructure
• A community that is prepared for natural events and climate change
• Sustainable and environmentally sensitive development outcomes that consider the impact on the natural environment
• Accessible transport network for our communities
• Infrastructure provision and maintenance that meets community expectations and needs
• Well planned communities that are linked to encourage and manage growth
• Accessible and protected waterways, foreshores, beaches and bushlands
• An environment that is protected and conserved for future generations
• Renewable energy options that are understood and accessible by the community
How we will get there
4.1 Provide (appropriate) infrastructure and services including water cycle management, waste management, and sewer management
4.2 Aim to minimise the impact of natural events and climate change, for example, floods, bushfires and coastal erosion
4.3 Facilitate development that is compatible with the natural and built environment
4.4 Plan for integrated transport systems that help people get around and link our communities
4.5 Plan for integrated and connected communities across the Port Macquarie-Hastings area
4.6 Restore and protect natural areas
4.7 Provide leadership in the development of renewable energy opportunities
4.8 Increase awareness of issues affecting our environment, including the preservation of flora and fauna