Ordinary Council

 

 

 

Wednesday 20 September 2017

 

 


Ordinary Council Meeting

Wednesday, 20 September 2017

 

Items of Business

 

Item       Subject                                                                                                                             Page

  

09.01     Creation of Office of Deputy Mayor

Attachment :....... Deputy Mayor Nomination Paper.............................................................. 6

09.04     Funding Applications for Stronger Country Communities Fund and Regional Cultural Fund

Attachment 1:..... Regional Cultural Fund Guidelines............................................................ 7

Attachment 2:..... Stronger Country Community Fund Guidelines...................................... 15

Attachment 3:..... Regional Growth Fund Brochure............................................................. 23

09.05     2017 Local Government NSW Annual Conference

Attachment :....... 2017 Local Govt NSW Annual Conference Draft Program.................... 35

09.08     Property Investment Policy

Attachment :....... Policy - Property Investment Draft for Public Exhibition......................... 39

09.09     Investment Policy -  Review and Rating Agency Downgrade

Attachment :....... Draft Investment Policy........................................................................... 43

09.11     Monthly Financial Review for August 2017

Attachment :....... August 2017 Budget Review................................................................... 50

09.12     Six Monthly Delivery Program 2013-2017 - Progress Report (January to June 2017)

Attachment :....... Six monthly Delivery Program 2013-2017 progress report (January 2017 to June 2017)........................................................................................... 53

09.13     Payment of Water Fund Dividend for the Year 2015-2016

Attachment 1:..... Best Practice Guidelines - Table 1.......................................................... 73

Attachment 2:..... Best Practice Audit Report...................................................................... 78

Attachment 3:..... Special Purpose Audit Report 2015-2016............................................... 87

09.14     Financial Assistance Grants

Attachment 1:..... Correspondence to PMHC...................................................................... 89

Attachment 2:..... Appendix A............................................................................................... 91

Attachment 3:..... Appendix B............................................................................................... 98

Attachment 4:..... Appendix C............................................................................................ 104

Attachment 5:..... Appendix D............................................................................................ 114

09.16     Recommended Item from Audit, Risk and Improvement Committee - Legislative Compliance 2016-2017

Attachment :....... Legislative Compliance Report 2016-2017............................................ 118

09.17     Recommended Item from Audit, Risk and Improvement Committee - Audit, Risk and Improvement Committee Annual Report 2016-2017

Attachment :....... Audit, Risk and Improvement Committee Annual Report 2016-2017... 130

09.18     NSW Crown Land Negotiation Program - Expression of Interest

Attachment 1:..... Item 11.01 - ORD Council Report - 15 February 2017......................... 140

Attachment 2:..... Invitation to Participate in Crown Land Negotiation Program - Hon Paul Toole MP................................................................................................ 144

09.20     Compliments and Complaints Annual Report 2016-2017

Attachment 1:..... Compliments Comparison 2012-13 2016-17......................................... 156

Attachment 2:..... Complaints Comparison 2012-13 2016-17............................................ 157

10.03     Recommended Items from the Mayor's Sporting Fund Sub-Committee - August 2017 Meeting

Attachment :....... Extract - Item 08 - MSF Meeting - August 2017................................... 159  

12.01     DA2016 - 701 - Seniors Housing Aged Care Facility Including Clause 4.6 Objection To Clause 4.3 (Height Of Buildings) And Clause 4.4 (Floor Space Ratio) Of The Port Macquarie-Hastings Local Environmental 2011 - 1 Highfields Circuit, Port Macquarie

Attachment 1:..... DA2016 - 701.1 Plans............................................................................ 161

Attachment 2:..... DA2016 - 701.1 Nursing Home Survey................................................. 173

Attachment 3:..... DA2016 - 701.1 Traffic Study................................................................ 174

Attachment 4:..... DA2016 - 701.1 Recommended DA Conditions................................... 175

Attachment 5:..... DA2016 - 701.1 Submission - Byrne & Black....................................... 188

Attachment 6:..... DA2016 - 701.1 Submission - Green..................................................... 189

12.02     DA2017 - 342.1 New Dwelling Including Clause 4.6 Objection To Clause 4.3 (Height Of Buildings) Of The Port Macquarie-Hastings Local Environmental Plan 2011 - Lot 271 DP 831575, 14 Coastlands Place, Port Macquarie

Attachment 1:..... DA2017 - 342.1 DA Consent Approval.................................................. 194

Attachment 2:..... DA2017 - 342.1 Approved Stamped Site & Elevation Plans................. 199

12.03     DA2017 - 414.1 Alterations And Additions To Dwelling And Construction Of Swimming Pool Including Clause 4.6 Variation To Clause 4.3 (Height Of Building) Of Port Macquarie-Hastings Local Environmental Plan 2011 - Lot 266 DP236277, No 13 The Summit Road, Port Macquarie

Attachment 1:..... DA2017 - 414.1 DA Consent Approval.................................................. 205

Attachment 2:..... DA2017 - 414.1 - Stamped Approved Plans......................................... 210

12.04     DA2017 - 444.1 Dwelling Including Clause 4.6 Variation To Clause 4.3 (Height Of Buildings) Of The Port Macquarie Hastings Local Environmental Plan 2011 - Lot 41 DP 285493, 30 Birramel Drive, Dunbogan

Attachment 1:..... DA2017 - 444.1 DA Consent................................................................. 215

Attachment 2:..... DA2017.444.1 Stamped Approved Plans.............................................. 220

12.06     Question from Previous Meeting - Tree Management

Attachment :....... Tree Works List 2017-2018.................................................................... 228

12.07     Thrumster Local Orders Policy

Attachment :....... Draft Local Orders Policy to Restrict Keeping Dogs in Koala Habitat.. 229      


Attachment











                                                                                                                      20/09/2017

 

What we are trying to achieve

A community that works together in decision making that is defined as ethically, socially and environmentally responsible.

What the result will be

 

We will have:

              A community that has the opportunity to be involved in decision making

              Open, easy, meaningful, regular and diverse communication between the community and decision makers

              Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges

              Knowledgeable, skilled and connected community leaders

              Strong corporate management that is transparent

 

How we will get there

 

1.1          Inform and engage with the community about what Council does using varied communication channels

1.2          Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community

1.3          Demonstrate leadership

1.4          Use innovative, efficient and sustainable practices

1.5          Ensure strong corporate and financial management that is transparent and accountable

 

 


  ATTACHMENT

Ordinary Council

20/09/2017

 

PDF Creator


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


  ATTACHMENT

Ordinary Council

20/09/2017

 

 


Attachment                                                                     Ordinary Council











                                                                                                                      20/09/2017

 

What we are trying to achieve

A healthy, inclusive and vibrant community.

 

What the result will be

 

We will have:

              Community hubs that provide access to services and social connections

              A safe, caring and connected community

              A healthy and active community that is supported by recreational infrastructure

              A strong community that is able to identify and address social issues

              Community participation in events, programs, festivals and activities

 

How we will get there

 

2.1     Create a community that feels safe

2.2     Advocate for social inclusion and fairness

2.3     Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres

2.4     Empower the community through encouraging active involvement in projects, volunteering and events

2.5     Promote a creative and culturally rich community

 

 


  ATTACHMENT

Ordinary Council

20/09/2017

 

  


Attachment                                                                     Ordinary Council











20/09/2017

 

What we are trying to achieve

A connected, sustainable, accessible community and environment that is protected now and into the future.

 

 

What the result will be

We will have:

              Effective management and maintenance of essential water, waste and sewer infrastructure

              A community that is prepared for natural events and climate change

              Sustainable and environmentally sensitive development outcomes that consider the impact on the natural environment

              Accessible transport network for our communities

              Infrastructure provision and maintenance that meets community expectations and needs

              Well planned communities that are linked to encourage and manage growth

              Accessible and protected waterways, foreshores, beaches and bushlands

              An environment that is protected and conserved for future generations

              Renewable energy options that are understood and accessible by the community

 

How we will get there

4.1     Provide (appropriate) infrastructure and services including water cycle management, waste management, and sewer management

4.2     Aim to minimise the impact of natural events and climate change, for example, floods, bushfires and coastal erosion

4.3     Facilitate development that is compatible with the natural and built environment

4.4     Plan for integrated transport systems that help people get around and link our communities

4.5     Plan for integrated and connected communities across the Port Macquarie-Hastings area

4.6     Restore and protect natural areas

4.7     Provide leadership in the development of renewable energy opportunities

4.8     Increase awareness of issues affecting our environment, including the preservation of flora and fauna

 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


  ATTACHMENT

Ordinary Council

20/09/2017

 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


 


 


 


 


 


 


 


  ATTACHMENT

Ordinary Council

20/09/2017

 


  ATTACHMENT

Ordinary Council

20/09/2017