Wednesday, 20 September 2017
Items of Business
Item Subject Page
09.01 Creation of Office of Deputy Mayor
Attachment :....... Deputy Mayor Nomination Paper.............................................................. 6
09.04 Funding Applications for Stronger Country Communities Fund and Regional Cultural Fund
Attachment 1:..... Regional Cultural Fund Guidelines............................................................ 7
Attachment 2:..... Stronger Country Community Fund Guidelines...................................... 15
Attachment 3:..... Regional Growth Fund Brochure............................................................. 23
09.05 2017 Local Government NSW Annual Conference
Attachment :....... 2017 Local Govt NSW Annual Conference Draft Program.................... 35
09.08 Property Investment Policy
Attachment :....... Policy - Property Investment Draft for Public Exhibition......................... 39
09.09 Investment Policy - Review and Rating Agency Downgrade
Attachment :....... Draft Investment Policy........................................................................... 43
09.11 Monthly Financial Review for August 2017
Attachment :....... August 2017 Budget Review................................................................... 50
09.12 Six Monthly Delivery Program 2013-2017 - Progress Report (January to June 2017)
Attachment :....... Six monthly Delivery Program 2013-2017 progress report (January 2017 to June 2017)........................................................................................... 53
09.13 Payment of Water Fund Dividend for the Year 2015-2016
Attachment 1:..... Best Practice Guidelines - Table 1.......................................................... 73
Attachment 2:..... Best Practice Audit Report...................................................................... 78
Attachment 3:..... Special Purpose Audit Report 2015-2016............................................... 87
09.14 Financial Assistance Grants
Attachment 1:..... Correspondence to PMHC...................................................................... 89
Attachment 2:..... Appendix A............................................................................................... 91
Attachment 3:..... Appendix B............................................................................................... 98
Attachment 4:..... Appendix C............................................................................................ 104
Attachment 5:..... Appendix D............................................................................................ 114
09.16 Recommended Item from Audit, Risk and Improvement Committee - Legislative Compliance 2016-2017
Attachment :....... Legislative Compliance Report 2016-2017............................................ 118
09.17 Recommended Item from Audit, Risk and Improvement Committee - Audit, Risk and Improvement Committee Annual Report 2016-2017
Attachment :....... Audit, Risk and Improvement Committee Annual Report 2016-2017... 130
09.18 NSW Crown Land Negotiation Program - Expression of Interest
Attachment 1:..... Item 11.01 - ORD Council Report - 15 February 2017......................... 140
Attachment 2:..... Invitation to Participate in Crown Land Negotiation Program - Hon Paul Toole MP................................................................................................ 144
09.20 Compliments and Complaints Annual Report 2016-2017
Attachment 1:..... Compliments Comparison 2012-13 2016-17......................................... 156
Attachment 2:..... Complaints Comparison 2012-13 2016-17............................................ 157
10.03 Recommended Items from the Mayor's Sporting Fund Sub-Committee - August 2017 Meeting
Attachment :....... Extract - Item 08 - MSF Meeting - August 2017................................... 159
12.01 DA2016 - 701 - Seniors Housing Aged Care Facility Including Clause 4.6 Objection To Clause 4.3 (Height Of Buildings) And Clause 4.4 (Floor Space Ratio) Of The Port Macquarie-Hastings Local Environmental 2011 - 1 Highfields Circuit, Port Macquarie
Attachment 1:..... DA2016 - 701.1 Plans............................................................................ 161
Attachment 2:..... DA2016 - 701.1 Nursing Home Survey................................................. 173
Attachment 3:..... DA2016 - 701.1 Traffic Study................................................................ 174
Attachment 4:..... DA2016 - 701.1 Recommended DA Conditions................................... 175
Attachment 5:..... DA2016 - 701.1 Submission - Byrne & Black....................................... 188
Attachment 6:..... DA2016 - 701.1 Submission - Green..................................................... 189
12.02 DA2017 - 342.1 New Dwelling Including Clause 4.6 Objection To Clause 4.3 (Height Of Buildings) Of The Port Macquarie-Hastings Local Environmental Plan 2011 - Lot 271 DP 831575, 14 Coastlands Place, Port Macquarie
Attachment 1:..... DA2017 - 342.1 DA Consent Approval.................................................. 194
Attachment 2:..... DA2017 - 342.1 Approved Stamped Site & Elevation Plans................. 199
12.03 DA2017 - 414.1 Alterations And Additions To Dwelling And Construction Of Swimming Pool Including Clause 4.6 Variation To Clause 4.3 (Height Of Building) Of Port Macquarie-Hastings Local Environmental Plan 2011 - Lot 266 DP236277, No 13 The Summit Road, Port Macquarie
Attachment 1:..... DA2017 - 414.1 DA Consent Approval.................................................. 205
Attachment 2:..... DA2017 - 414.1 - Stamped Approved Plans......................................... 210
12.04 DA2017 - 444.1 Dwelling Including Clause 4.6 Variation To Clause 4.3 (Height Of Buildings) Of The Port Macquarie Hastings Local Environmental Plan 2011 - Lot 41 DP 285493, 30 Birramel Drive, Dunbogan
Attachment 1:..... DA2017 - 444.1 DA Consent................................................................. 215
Attachment 2:..... DA2017.444.1 Stamped Approved Plans.............................................. 220
12.06 Question from Previous Meeting - Tree Management
Attachment :....... Tree Works List 2017-2018.................................................................... 228
12.07 Thrumster Local Orders Policy
Attachment :....... Draft Local Orders Policy to Restrict Keeping Dogs in Koala Habitat.. 229
Attachment
20/09/2017
What we are trying to achieve
A community that works together in decision making that is defined as ethically, socially and environmentally responsible.
We will have:
• A community that has the opportunity to be involved in decision making
• Open, easy, meaningful, regular and diverse communication between the community and decision makers
• Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges
• Knowledgeable, skilled and connected community leaders
• Strong corporate management that is transparent
How we will get there
1.1 Inform and engage with the community about what Council does using varied communication channels
1.2 Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community
1.3 Demonstrate leadership
1.4 Use innovative, efficient and sustainable practices
1.5 Ensure strong corporate and financial management that is transparent and accountable
Attachment Ordinary Council
20/09/2017
What we are trying to achieve
A healthy, inclusive and vibrant community.
We will have:
• Community hubs that provide access to services and social connections
• A safe, caring and connected community
• A healthy and active community that is supported by recreational infrastructure
• A strong community that is able to identify and address social issues
• Community participation in events, programs, festivals and activities
How we will get there
2.1 Create a community that feels safe
2.2 Advocate for social inclusion and fairness
2.3 Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres
2.4 Empower the community through encouraging active involvement in projects, volunteering and events
2.5 Promote a creative and culturally rich community
Attachment Ordinary Council
20/09/2017
What we are trying to achieve
A connected, sustainable, accessible community and environment that is protected now and into the future.
We will have:
• Effective management and maintenance of essential water, waste and sewer infrastructure
• A community that is prepared for natural events and climate change
• Sustainable and environmentally sensitive development outcomes that consider the impact on the natural environment
• Accessible transport network for our communities
• Infrastructure provision and maintenance that meets community expectations and needs
• Well planned communities that are linked to encourage and manage growth
• Accessible and protected waterways, foreshores, beaches and bushlands
• An environment that is protected and conserved for future generations
• Renewable energy options that are understood and accessible by the community
How we will get there
4.1 Provide (appropriate) infrastructure and services including water cycle management, waste management, and sewer management
4.2 Aim to minimise the impact of natural events and climate change, for example, floods, bushfires and coastal erosion
4.3 Facilitate development that is compatible with the natural and built environment
4.4 Plan for integrated transport systems that help people get around and link our communities
4.5 Plan for integrated and connected communities across the Port Macquarie-Hastings area
4.6 Restore and protect natural areas
4.7 Provide leadership in the development of renewable energy opportunities
4.8 Increase awareness of issues affecting our environment, including the preservation of flora and fauna