Wednesday, 21 June 2017
Items of Business
Item Subject Page
09.02 2017-2018 Councillor and Mayoral Fees
Attachment :....... 2017 Annual Determination LGRT..................................... 6
09.05 Audit, Risk and Improvement Committee Charter
Attachment :....... Audit, Risk and Improvement Charter............................. 31
09.06 Council Policy - Policy Review and Rescissions
Attachment 1:..... Policy - Calling of Quotations - Tenders for Contractors. 37
Attachment 2:..... Policy - Good Governance.............................................. 43
Attachment 3:..... Policy- Plaques................................................................ 46
Attachment 4:..... Policy - Reporting Requirements for Community Leases 48
Attachment 5:..... Policy - Use Of A Purchase Card And Or Corporate Card Procedure 51
Attachment 6:..... Policy - Airport - Leasing of Land and Buildings.............. 55
Attachment 7:..... Policy - Debt Recovery.................................................... 58
Attachment 8:..... Policy - Gifts and Benefits............................................... 62
Attachment 9:..... Draft Privacy Management Plan..................................... 67
Attachment 10:... Policy - Rates and Charges Hardship Assistance........... 87
09.07 Integrated Planning and Reporting (IPR) Suite of Documents
Attachment 1:..... Towards 2030 Community Strategic Plan....................... 90
Attachment 2:..... 2017-2021 Delivery Program and 2017-2018 Operational Plan 114
Attachment 3:..... 2017-2021 Resourcing Strategy including Long Term Financial Plan, Workforce Management Strategy and Asset Management Strategy and Plan........................................................................................ 216
Attachment 4:..... 2017-2018 Fees and Charges........................................ 388
Attachment 5:..... 2017-2018 Revenue Policy ........................................... 460
Attachment 6:..... 2017-2018 Rating Maps................................................. 481
09.08 Monthly Financial Review for May 2017
Attachment :....... May 2017 budget Review.............................................. 503
10.01 Compliance Policy Review
Attachment :....... Draft Regulatory Enforcement Policy........................... 509
10.02 Community Halls Management Models
Attachment 1:..... Proposed model of hall management............................ 521
Attachment 2:..... Community Hall Costs - 10 year graph comparison..... 523
10.03 Community Place Post Event - March and April 2017
Attachment :....... Images of Community Events ...................................... 524
10.04 Disability Inclusion Action Plan
Attachment 1:..... 2017-2021 Disability Inclusion Action Plan.................... 527
Attachment 2:..... Submissions - on exhibition Disability Inclusion Action Plan 567
10.05 Recommended Items from the Mayor's Sporting Fund Sub-Committee - May 2017 Meeting
Attachment :....... Extract Item 8 - Minutes of Mayor's Sporting Fund May 25 2017 Meeting........................................................................................ 572
12.01 DA2016 - 932 Alterations And Additions To Waste Management Facility - Lot 12 DP 1027602, Lot 11 DP875998, Lot 9 DP 876001 And Lot 1 DP 1120786 Kingfisher Road, Port Macquarie
Attachment 1:..... DA2016 - 932.1 Plans.................................................... 575
Attachment 2:..... DA2016 - 932.1 Recommended Conditions.................. 579
Attachment 3:..... DA2016 - 932.1 KPOM.................................................. 587
Attachment 4:..... DA2016 - 932.1 Submission - Mifsud............................ 620
Attachment 5:..... DA2016 - 932.1 Submission - Pirlo................................ 621
Attachment 6:..... DA2016 - 932.1 Submission - Schaffar......................... 623
12.02 DA2016 - 1008.1 Shop Top Housing Including Clause 4.6 Variation to Clause 4.4 (Floor Space Ratio) Of The Port Macquarie Hastings Local Environmental Plan 2011 - Lot 4 DP 34496, No 149 Gordon Street, Port Macquarie
Attachment 1:..... DA2016 - 1008.1 Consent Approval ............................. 625
Attachment 2:..... DA2016 - 1008.1 Plans.................................................. 643
12.03 DA2017 - 99.1 Alterations And Additions To Dwelling Including Clause 4.6 Objection To Clause 4.3 (Height Of Buildings) Of The Port Macquarie -Hastings Local Environmental Plan 2011 And Construction Of Swimming Pool - Lot 31 DP 231816, No 21 Matthew Flinders Drive, Port Macquarie
Attachment 1:..... DA2017 - 99.1 Plans...................................................... 648
Attachment 2:..... DA2017 - 99.1 Recommended Conditions.................... 654
Attachment 3:..... DA2017 - 99.1 DAP Report 10052017.......................... 658
12.04 DA2017 - 103.1 2 Lot Subdivision Including Clause 4.6 Variation To Clause 4.1 (Minimum Lot Size) Of The Port Macquarie Hastings Local Environmental Plan 2011 - Lot 1 DP 541129, No 97 Matthew Flinders Drive, Port Macquarie
Attachment 1:..... DA2017 - 103.1 Plans.................................................... 679
Attachment 2:..... DA2017 - 103.1 Consent Approval ............................... 680
12.05 Question From Previous Meeting - Watercraft Storage - Hastings River Foreshore, Port Macquarie
Attachment 1:..... Hastings Regional Crown Reserve - Precinct A Plan of Management - 7 Year Plan................................................................................ 689
Attachment 2:..... McInherney Park Watercraft Storage Concept Plan - Sailability 690
13.01 Transfer of Land to Council for Sewer Purposes
Attachment :....... Plan showing land to be transferred to Council............. 694
13.02 Energy Efficient Street Lighting - Light Emitting Diodes (LED)
Attachment :....... LED Negotiated SLUOS Pricing Agreement Final - Essential Energy - Port Macquarie Hastings....................................................... 695
Attachment Ordinary Council
21/06/2017
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· A community that has the opportunity to be involved in decision making.
· Open, easy, meaningful, regular and diverse communication between the community and decision makers.
· Partnerships and collaborative projects, that meet the community’s expectations needs and challenges.
· Knowledgeable, skilled and connected community leaders.
· Strong corporate management that is transparent.
How do we get there?
1.1 Engage the community in decision making by using varied communication channels that are relevant to residents.
1.2 Create professional development opportunities and networks to support future community leaders.
1.3 Create strong partnerships between all levels of government and their agencies so that they are effective advocates for the community.
1.4 Demonstrate conscientious and receptive civic leadership.
1.5 Implement innovative, fact based business practices.
Attachment Ordinary Council
21/06/2017
What are
we trying to achieve? Our social infrastructure and community
programs create a healthy, inclusive and vibrant community.
· Community hubs which provide access to services and social connections.
· Services that support an ageing community to live in a way that they desire.
· Available and accessible preventative health and medical services.
· A safe, caring and connected community.
· A healthy and active community that is supported by recreational infrastructure
· A strong community that is able to identify and address social issues.
· Community participation in events, programs, festivals and activities.
How do we get there?
2.1 Create an environment and culture that allows the Port Macquarie-Hastings community to feel safe.
2.2 Provide young people with a range of leisure activities and opportunities for personal development.
2.3 Provide medical and social services for all members of the community.
2.4 Develop partnerships within the community to build on existing strengths and improve areas of social disadvantage.
2.5 Create events and activities that promote interaction and education.
2.6 Provide social and community infrastructure and services.
2.7 Empower the community to be active and involved in community life.
2.8 Promote cultural and artistic expression.
2.9 Promote a healthy lifestyle through education, support networks and facilities.
Attachment Ordinary Council
21/06/2017
What are we trying to achieve?
We understand and manage the impact that the community has on the natural environment. We protect the environment now and in the future.
· Accessible and protected waterways, foreshores, beaches and bushlands.
· Renewable energy options.
· Clean waterways.
· An environment that is protected and conserved for future generations.
· Development outcomes that are ecologically sustainable and complement our natural environment.
· Residents that are environmentally aware.
· A community that is prepared for natural events and climate change.
How do we get there?
4.1 Protect and restore natural areas.
4.2 Ensure service infrastructure maximises efficiency and limits environmental impact.
4.3 Implement total water cycle management practices.
4.4 Continue to improve waste collection and recycling practices.
4.5 Provide community access and opportunities to enjoy our natural environment.
4.6 Create a culture that supports and invests in renewable energy.
4.7 Increase awareness of and plan for the preservation of local flora and fauna.
4.8 Plan and take action to minimise impact of natural events and climate change.
4.9 Manage development outcomes to minimise the impact on the natural environment.
Attachment Ordinary Council
21/06/2017
What are
we trying to achieve? Our population growth is
supported through public infrastructure, land use and development
strategies that create a connected, sustainable and accessible community.
· Supported and integrated communities.
· Infrastructure provision and maintenance that respects community expectations and needs.
· A natural environment that can be accessed by a network of footpaths, cycleways, coastal and hinterland walkways.
· Accessible, convenient and affordable public transport.
· Employment and population growth that is clustered within urban centres.
How do we get there?
5.1 Create and maintain integrated transport system that eases access between population centres and services.
5.2 Ensure transport options are safe, functional and meet access needs across the Local Government Area.
5.3 Develop and enhance quality open space and recreational facilities.
5.4 Plan settlements to accommodate a range of compatible land uses and projected population growth.