Ordinary Council

 

 

 

Wednesday 21 November 2018

 

 


Ordinary Council Meeting

Wednesday, 21 November 2018

 

Items of Business

 

Item       Subject                                                                                                                             Page

  

09.04     Policy Review - Risk Management

Attachment 1:..... Current Risk Management Policy............................................................. 6

Attachment 2:..... Draft Risk Management Policy................................................................. 9

Attachment 3:..... Risk Management Framework Policy..................................................... 11

09.05     Annual Financial Statements for the Year Ended 30 June 2018

Attachment :....... Report - PMHC Financial Statements - 2017 - 2018.............................. 29

09.06     Quarterly Budget Review Statement - September 2018

Attachment :....... 2018-19 September Quarterly Budget Review Statement................... 148

09.07     Monthly Financial Report - October 2018

Attachment :....... Budget Variations - October 2018......................................................... 155

09.08     Investments - October 2018

Attachment 1:..... Port Macquarie-Hastings Council Monthly Report - September 2018.. 158

Attachment 2:..... Port Macquarie-Hastings Council Portfolio as at 30 September 2018.. 173

09.09     Financial Impact of Cost Shifting from Other Levels of Government

Attachment :....... Impact of Cost Shifting on Local Government in NSW:  A Survey of Councils October 2018.......................................................................... 176

09.10     2018-2019 Operational Plan - Quarterly Progress Report as at 30 September 2018

Attachment :....... 2018-2019 Operational Plan Quarterly Progress Report as at 30 September 2018.................................................................................... 194

09.11     2017-2018 Annual Report

Attachment 1:..... 2017-2018 Annual Report - Part A - Community Report Card............. 277

Attachment 2:..... 2017-2018 Annual Report - Part B - Statutory Information................... 329

09.12     Policy Review - Smoke Free Outdoor Areas Policy

Attachment 1:..... Draft Policy - Smoke Free Outdoor Areas............................................ 414

Attachment 2:..... Survey Report - Draft Smoke Free Outdoor Areas Policy................... 417

10.03     Recommended Items from the Mayor's Sporting Fund Sub-Committee - October 2018

Attachment :....... Extract MSF Minutes 25102018 - Item 8 ............................................. 429

10.04     Vince Inmon Sporting Complex - Master Plan Development

Attachment :....... Stuart Park Regional Sporting Precinct Master Plan............................ 430

11.01     NSW Crown Land Management Act 2016 - Nomination and Notification of Council's Native Title Manager

Attachment :....... Office of Local Government Council Crown Land Management Newsletter 26 October 2018.................................................................. 432

11.02     Economic Development Strategy 2017-2021: Six Monthly Report on Progress

Attachment :....... Status Report: 2017-2021 Economic Development Strategy Implementation (Nov 2018)................................................................... 434

11.03     Policy Review - Markets Policy - Post Public Exhibition

Attachment 1:..... Draft Markets Policy (as exhibited)....................................................... 443

Attachment 2:..... Amended Draft Markets Policy (proposed for adoption)...................... 449

Attachment 3:..... Have Your Say Feedback - Draft Markets Policy................................ 453

Attachment 4:..... Submissions to Council - Draft Markets Policy..................................... 460

11.05     The Health and Education Precinct Draft Master Plan

Attachment 1:..... Health and Education Precinct Draft Master Plan................................ 467

Attachment 2:..... Health and Education Precinct Draft Master Plan Engagement Posters 579

11.06     Policy Review - Alcohol Use on Public Reserves and Beaches Policy Review

Attachment 1:..... Draft Alcohol Use on Public Reserves and Beaches Policy................. 583

Attachment 2:..... Survey Report - Draft Alcohol Use on Public Reserves and Beaches 586

12.01     Naming of a Private Right of Access - 210 North Branch Road, Upsalls Creek

Attachment :....... Location and Extent of Right of Access to be named........................... 593

12.02     Closure of Part John Oxley Drive and Transfer of Former Highway Land, Thrumster

Attachment 1:..... Extract from Voluntary Planning Agreement........................................ 594

Attachment 2:..... Aerial Photo Depicting Road to be Closed............................................ 596

Attachment 3:..... Deposited Plan DP1238311................................................................... 597

12.03     Port Macquarie Town Centre - Pedestrian Facility Investigations

Attachment 1:..... Concept Designs.................................................................................... 598

Attachment 2:..... Port Macquarie Town Centre Pedestrian Facility Sumbissions............ 606

12.04     Draft Unsealed Roads Policy - Post Public Exhibition

Attachment 1:..... Unsealed Roads Policy - Proposed - November 2018......................... 620

Attachment 2:..... Unsealed Roads Policy - Draft Only - August 2018.............................. 626

Attachment 3:..... Unsealed Roads Policy - Draft Only - Community Engagement Report 632

Attachment 4:..... Unsealed Roads Policy - Draft Only - Unsealed Road Grading - Your Questions Answered.............................................................................. 640

Attachment 5:..... Unsealed Roads Policy - Mayor's Weekly Message............................ 643

Attachment 6:..... Unsealed Roads Policy - Draft Only - Summary Report...................... 644

Attachment 7:..... Unsealed Roads Policy - Detailed Report - Have Your Say................. 650

Attachment 8:..... Unsealed Roads Policy - Detailed Report - Other Forums................... 653

Attachment 9:..... Unsealed Roads Policy - Detailed Report - Other Submissions........... 655

Attachment 10:... 2003 08 18 - Ordinary Council Meeting - Agenda and Minutes - The Hatch............................................................................................................... 738

Attachment 11:... 2003 09 08 - Ordinary Council Meeting - Agenda and Minutes - The Hatch............................................................................................................... 743

Attachment 12:... 2003 10 20 - Ordinary Council Meeting - Agenda and Minutes - The Hatch............................................................................................................... 744

12.05     Draft Port Macquarie-Hastings Development Control Plan 2013 - Highways Gateway Sites

Attachment 1:..... Envisage Report - Gateway Sites DCP................................................ 751

Attachment 2:..... Draft Development Control Plan - Highway Gateway Sites................. 778

12.06     Long Term Energy 6 Month Update

Attachment :....... Cities Power Partnership....................................................................... 785

12.07     Planning Proposal:  Lot 14 DP 240042 Pioneer Street, North Haven - Consideration of Submissions

Attachment :....... Planning Proposal as exhibited.............................................................. 809

12.08     NSW Government Approval of Port Macquarie-Hastings Urban Growth Management Strategy 2017-2036

Attachment :....... Attachment 1: NSW Planning and Environment Approval - UGMS 2017-2036....................................................................................................... 847

12.09     Airport Precinct Investigation Area - Site Selection for Proposed Business Park

Attachment 1:..... Preliminary Probity Review report Nov 2017........................................ 848

Attachment 2:..... GEM Planning and J Jeayes submissions............................................ 874

Attachment 3:..... Airport Master Plan concept.................................................................. 883

Attachment 4:..... HillPDA assessment Nov 2016.............................................................. 884

Attachment 5:..... Gillespie Economics Review................................................................. 935

Attachment 6:..... HillPDA review of Gillepsie review........................................................ 948

Attachment 7:..... TPS Group traffic report  Dec 2015...................................................... 953

Attachment 8:..... TSN review of 2015 traffic report........................................................ 1007

Attachment 9:..... TPS Group traffic report Jun 2016...................................................... 1014

Attachment 10:... TSN review of 2016 traffic report........................................................ 1034

Attachment 11:... SLR peer review.................................................................................. 1050

Attachment 12:... TSN review of SLR report................................................................... 1063

Attachment 13:... King and Campbell submission to planning criteria............................. 1068

Attachment 14:... Land Dynamics submission to planning criteria.................................. 1104

Attachment 15:... King and Campbell rezoning concept.................................................. 1165

Attachment 16:... Land Dynamics development concept................................................ 1166      


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What we are trying to achieve

A community that works together in decision making that is defined as ethically, socially and environmentally responsible.

What the result will be

 

We will have:

              A community that has the opportunity to be involved in decision making

              Open, easy, meaningful, regular and diverse communication between the community and decision makers

              Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges

              Knowledgeable, skilled and connected community leaders

              Strong corporate management that is transparent

 

How we will get there

 

1.1          Inform and engage with the community about what Council does using varied communication channels

1.2          Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community

1.3          Demonstrate leadership

1.4          Use innovative, efficient and sustainable practices

1.5          Ensure strong corporate and financial management that is transparent and accountable

 

 


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What we are trying to achieve

A healthy, inclusive and vibrant community.

 

What the result will be

 

We will have:

              Community hubs that provide access to services and social connections

              A safe, caring and connected community

              A healthy and active community that is supported by recreational infrastructure

              A strong community that is able to identify and address social issues

              Community participation in events, programs, festivals and activities

 

How we will get there

 

2.1     Create a community that feels safe

2.2     Advocate for social inclusion and fairness

2.3     Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres

2.4     Empower the community through encouraging active involvement in projects, volunteering and events

2.5     Promote a creative and culturally rich community

 

 


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What we are trying to achieve

A region that is a successful place that has vibrant, diversified and resilient regional economy that provides opportunities for people to live, learn, work, play and invest.

 

 

What the result will be

 

We will have:

         A strong economy that fosters a culture supportive of business and ensures economic development of the region

         Townships, villages and business precincts that are vibrant commercial, cultural, tourism, recreational and/or community hubs

         A region that attracts investment to create jobs

         Partnerships that maximise economic return and create an efficient and effective business environment

 

How we will get there

 

3.1     Embrace business and a stronger economy

3.2     Create vibrant and desirable places

3.3     Embrace opportunity and attract investment to support the wealth and growth of the community

3.4     Partner for success with key stakeholders in business, industry, government, education and the community

 

 


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What we are trying to achieve

A connected, sustainable, accessible community and environment that is protected now and into the future.

 

 

What the result will be

We will have:

              Effective management and maintenance of essential water, waste and sewer infrastructure

              A community that is prepared for natural events and climate change

              Sustainable and environmentally sensitive development outcomes that consider the impact on the natural environment

              Accessible transport network for our communities

              Infrastructure provision and maintenance that meets community expectations and needs

              Well planned communities that are linked to encourage and manage growth

              Accessible and protected waterways, foreshores, beaches and bushlands

              An environment that is protected and conserved for future generations

              Renewable energy options that are understood and accessible by the community

 

How we will get there

4.1     Provide (appropriate) infrastructure and services including water cycle management, waste management, and sewer management

4.2     Aim to minimise the impact of natural events and climate change, for example, floods, bushfires and coastal erosion

4.3     Facilitate development that is compatible with the natural and built environment

4.4     Plan for integrated transport systems that help people get around and link our communities

4.5     Plan for integrated and connected communities across the Port Macquarie-Hastings area

4.6     Restore and protect natural areas

4.7     Provide leadership in the development of renewable energy opportunities

4.8     Increase awareness of issues affecting our environment, including the preservation of flora and fauna

 


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