Town Centre Master Plan Sub-Committee

 

Business Paper

 

date of meeting:

 

Wednesday, 26 February 2014

location:

 

Emergency Operations Centre,

Central Road,

Port Macquarie

time:

 

8.00am


Town Centre Master Plan Sub-Committee

 

CHARTER

 


 

 

1.         ROLE

 

1.1       The Committee has the responsibility to make recommendations regarding the development, review and amendment as required of the Town Centre Master Plan.

1.2       To recommend works priorities – Capital and Maintenance - to Council for the implementation of the Town Centre Master Plan.

1.3       To act as a communication conduit between Council and the CBD stakeholders in respect to the Town Centre Master Plan.

1.4       Advocate for the Town Centre Master Plan to the community.

1.5       To recommend an annual Works Program and Budget to be adopted by Council as part of the IP&R Framework.

1.6       To review expenditures of funds raised externally to Council.

 

 

2.         DELEGATED AUTHORITIES

 

2.1       To oversee appropriately authorised funds allocated to the Town Centre Master Plan Sub-Committee by Council within the approved budget.

2.2       To raise funds other than rates and loans to fund the objectives of the Sub-Committee through partnerships with other stakeholders i.e. Port Macquarie Chamber of Commerce; Tourism Board.

2.3       To promote the advantages of the CBD inside and outside the area.

2.4       To propose Press Releases promoting, informing and supporting the Town Centre Master Plan project.

2.5       From any external funds raised by the Sub-Committee purchase, manufacture, obtain and supply material for the promotion of the CBD.

2.6       Establish Working Parties as deemed appropriate.

 

 

3.         SUB-COMMITTEE MEMBERSHIP

 

3.1       Sub-Committee members will comprise of:

·         Councillor (Chairperson)

·         Council Director Infrastructure & Asset Management

·         Council Group Manager Infrastructure Delivery

·         Council Group Manager Transport & Stormwater Network

·         1 Community member (b)

·         2 CBD Landowners (1a + 1b)

·         1 Port Macquarie Chamber of Commerce representative (a)

·         1 CBD Trader (a)

·         1 CBD Trader/Landowner with demonstrated relevant technical expertise (b).

·         1 Port Macquarie-Hastings Access Sub-Committee representative (a)

·         Non Council Members will be appointed for a two (a) / three (b) year terms. Terms will be staggered so that every year expressions for new members (a) or (b) will be called depending on rotation.

 

3.2       The Councillor appointed to the TCMP will hold the position of Chairperson.

 

3.3       The role of the Chairperson shall be:

·         Chairperson of meetings of the Town Centre Master Plan Sub-Committee

·         Representative of Sub-Committee, as appropriate

·         Attend Council Sub-Committee meetings, as appropriate

 

3.4       Additional people with specialised relevant background and expertise may be invited to assist the Committee with specific projects and/or time periods as determined by the Committee. These attendees will have no voting rights.

 

 

4.         MEETINGS

 

4.1       Meetings will be held monthly depending on demand.

4.2       Topics for the agenda should be forwarded to the Chairperson no later than 14 days prior to the meeting date.

4.3       Meeting  agendas will be circulated to members at least 7 days prior to the meeting.

4.4       Minutes from TCMP meetings will be circulated to members within 7 days of the meeting having taken place.

4.5       Members must declare, in writing, any interest in any report and/or agenda item before the meeting.

 

 

5          QUORUM

 

5.1       A quorum will consist of at least 50% plus one members of the committee, at least one of whom must be a full time Council Employee and at least 3 of whom must not be Council members.

 

 

6          VOTING

 

6.1       Voting on recommendations are made by consensus and all decisions regarding the allocation of funding for works must be stated precisely for inclusion in the minutes.

 

 

7          COMMUNICATION

 

7.1       Members of the Sub-Committee are not permitted to speak to the media as representatives of the Committee unless approved by the Chairperson.

7.2       Where approval has been sought from (and granted by) the Chairperson, views and opinions expressed are those of the Town Centre Master Plan Sub- Committee and not of Port Macquarie-Hastings Council.

7.3       When endorsement is required from Port Macquarie-Hastings Council, approval must be sought through the formal process.

 

 

8          PARENT COMMITTEE

 

8.1       Ordinary Council Meeting.

 

 

9          CODE OF CONDUCT

 

9.1       All members of the Committee are to abide by Council’s Code of Conduct.


Town Centre Master Plan Sub-Committee

 

ATTENDANCE REGISTER

 

 

Member

26/06/13

24/07/13

Councillor G Hawkins

P

P

Councillor M Cusato

(alternate)

P

 

Jeffery Sharp

P

P

Cliff Toms

P

P

Gary Randall

P

P

Stephen Byers

P

A

Anthony Wilson

A

A

Michael Mowle

P

P

David Capper

A

A

Brian Buckett

P

P

Tony Thorne

P

P

Brian Tierney

P

P

Jeff Gillespie

P

P

 

 

Member

28/08/13

25/09/13

23/10/13

27/11/13 & 03/12/13

adjourned & resumed

 

Councillor G Hawkins

P

P

P

P

P

 

Councillor M Cusato

(alternate)

 

P

P

P

 

 

Jeffery Sharp

P

P

P

P

P

 

Gary Randall

P

P

P

P

P

 

Duncan Clarke

P

A

A

 

A

 

Brian Tierney

A

P

A

P

P

 

Jeff Gillespie

P

P

P

P

P

 

Michael Mowle

A

P

P

P

A

 

Michelle Love

P

P

P

P

P

 

Stephen Byers

A

A

A

P

A

 

Tony Thorne

P

P

A

P

P

 

Brian Buckett

P

P

P

P

P

 

 

 

 

Key: P =  Present

         A  =  Absent With Apology

         =  Absent Without Apology

        

 

 

 

 

 


Town Centre Master Plan Sub-Committee Meeting

Wednesday, 26 February 2014

 

Items of Business

 

Item       Subject                                                                                                      Page

 

01           Acknowledgement of Country............................................................................ 7

02           Apologies......................................................................................................... 7

03           Confirmation of Minutes.................................................................................... 7

04           Disclosures of Interest..................................................................................... 14

05           Business Arising from Previous Minutes........................................................... 18

06           TCMP Project Summary Sheet
Works and Activities - 2013/14 Budget Summaries............................................
19

07           Complete Lighting Option Study....................................................................... 23  

08           General Business

 


AGENDA                         Description: Governance Strap.jpgTown Centre Master Plan Sub-Committee      26/02/2014

Item:          01

Subject:     ACKNOWLEDGEMENT OF COUNTRY

 

"I acknowledge that we are gathered on Birpai Land. I pay respect to the Birpai Elders both past and present. I also extend that respect to all other Aboriginal and Torres Strait Islander people present."

 

 

Item:          02

Subject:     APOLOGIES

 

RECOMMENDATION

That the apologies received be accepted.

 

 

Item:          03

Subject:     CONFIRMATION OF PREVIOUS MINUTES

Recommendation

That the Minutes of the Town Centre Master Plan Sub-Committee Meeting held on 27 November 2013 be confirmed.

 


pmhc_logo_VER_smallMINUTES                                                                                       Town Centre Master Plan

                                                                                                          Sub-Committee Meeting

                                                                                                           27/11/2013 & 03/12/2013

 

 

 

PRESENT

 

PRESENT

 

Members:

Councillor Geoffrey Hawkins

Councillor Mike Cusato (alternate Chair)

Jeffery Sharp

Gary Randall

Brian Tierney

Jeff Gillespie

Michelle Love

Tony Thorne

Brian Buckett

Stephen Byers

Michael Mowle

 

Other Attendees:

 

TCMP Project Manager Michaela Sisk

Councillor Turner

Councillor Roberts

Mayor Besseling

Debbie Moore

Peter Tse

David Capper

Hayden Oriti

Alex Glen-Holmes

Jeanette Hyde

 

 

The meeting opened at 8.00am.

 

 

09       Town Centre Master Plan Review Presentation

 

George Gallagher and Orlando Harrison from TRACT Consulting presented the draft TCMP Review.

 

Other Attendees left the meeting at 10:30am.

 

Clr Cusato left during discussions with the Sub-Committee.

 

Committee members then discussed the implementation matrix.

 

 

 

 

 

CONSENSUS:

 

That the Town Centre Master Plan Sub-Committee Meeting be adjourned until 3 December 2013 at which time a final review of the amendments would be undertaken.

 

 

The Town Centre Master Plan Sub-Committee Meeting adjourned at 12.00noon.

 

The Town Centre Master Plan Sub-Committee Meeting resumed on 3 December 2013 at 3:02pm.

 

 

 PRESENT

 

Members:

 

Councillor Geoffrey Hawkins

Jeffery Sharp

Gary Randall

Brian Tierney

Jeff Gillespie

Michelle Love

Tony Thorne

Brian Buckett

 

Other Attendees:

 

TCMP Project Manager Michaela Sisk

 

 

10       ACKNOWLEDGEMENT OF COUNTRY

The Acknowledgement of Country was delivered.

 

 

11       APOLOGIES

CONSENSUS:

That the apologies received from Duncan Clarke, Michael Mowle and Stephen Byers be accepted.

 

 

12       CONFIRMATION OF MINUTES

COSNENSUS:

That the Minutes of the Town Centre Master Plan Sub-Committee Meeting held on 23 October 2013 be confirmed.

 

 

13      DISCLOSURES OF INTEREST

 

There were no disclosures of interest presented.

 

 

14       BUSINESS ARISING FROM PREVIOUS MINUTES

 

CONSENSUS:

That the Business Arising Items be noted and moved to the next Sub-Committee meeting.

 

 

06       Short St Flood and Drainage - update on the status and schedule of works

CONSENSUS:

 

That the report be noted.

 

 

07       TCMP Project Summary Sheet
Works and Activities - 2013/14 Budget Summaries

CONSENSUS:

 

The report be received and noted.

 

 

08       CBD Footpath Cleaning

Cleaning works commenced 2 December 2013 at 18:30. Works will be carried out, weather permitting, over approximately 2 weeks.

 

CONSENSUS:

 

1.         That the Committee note the progress on footpath cleaning works in the CBD.

2.         That a letter be sent to Property Owners / Occupiers at the completion of works to inform them the works were funded by the TCMP.

 

 

09       Town Centre Master Plan Review Presentation

 

TRACT Consulting presented the Review to the committee and external stakeholders, including representatives of the CBD Property Owners Group, Port Macquarie Chamber of Commerce and Council on 27 November 2013.

Following this the committee met and agreed upon required changes to be undertaken by TRACT and returned by 2 December 2013 for further consideration by the committee.

Critical changes to the Master Plan submitted by TRACT and as reported by TCMP Project Manager include;

·         Page 7   - item 1.6

  • Page 68 - item 8.4, this item was added, however no lighting report has been          received by the committee

-  item 8.5 and 8.6, missing text

  • Page 72 - item 8, the wording for the DCP and schematic on page 91 gives the impression that the committee has control over the DCP. Revision of wording is necessary as per Matt Rogers, Director Development & Engineering

·      Page 91 - item 10.6, there is a concern that if the committee is allowed to be a                                                    ‘review body’ for all design matters, consideration of DCP’s may not happen in a          timely manner

-            item 10.7, the schematic has been changed from what was advised at the 27 November meeting. Information added that implies the committee is to review DCP’s and the connection to Service Providers, this is a concern for the committee

  • Implementation Matrix

Namely the above items indicated potential issues with the alignment of the Review with the DCP’s, public realm lighting and the implementation matrix.

 

 

 

 

 

CONSENSUS:

 

1.         That the committee review the new revision and report any comments back to TCMP Project Manager no later than 12:00pm 6 December 2013.

2.         That committee members, Michelle Love and Tony Thorne, provide proposed rewording around the alignment of the Review with the DCP’s through Chairman no later than 12:00pm 6 December 2013. Proposed wording is to be reviewed by Director Infrastructure & Asset Management, TCMP Project Manager and Director Development & Engineering.

3.         Section 8.4.1 Public Realm Lighting, paragraph 4 should be reworded to say “All future lighting throughout the CBD will have regard for the relevant Australian Standards.” It should be noted by TRACT Consulting that the Master Plan should be written in a positive light throughout.

4.         The Implementation Matrix should be referred to as a ‘guide of proposed actions from the Master Plan Review to determine prioritised actions with consideration of existing works..” The priority column should be removed from the Matrix.

5.         That, following the changes being made to the Review by TRACT, the Director Infrastructure & Asset Management email the committee no later than 10 December 2013 for endorsement of final Review and recommendation to Council.

6.         That if accepted; the TCMP recommend that Council endorse the Tract “Port Macquarie Town Centre Master Plan Review” as the “Port Macquarie Town Centre Master Plan 2013” noting updates and revisions to the original Master Plan adopted in 1992, and that it be read as an addendum to the original Master Plan.

 

 

10       TCMP Sub-Committee 2014 meeting schedule

CONSENSUS:

 

1.         That the Director Infrastructure & Asset Management contact Stephen Byers regarding conflicting meeting dates

2.         That the committee is then notified of proposed meeting dates and given the opportunity to respond.

3.         That invites are sent out following an agreement to dates.

 

 

11       GENERAL BUSINESS

 

11.01     Bus Stop Seating:

 

CONSENSUS:

The TCMP underwrites the bus stop seating to be ordered (10x seats) with later consideration to be given to re-compensation. Cost to the committee should be limited to the cost for upgrades from standard Council benches.

 

 

11.02     Project Plans:

 

CONSENSUS:

 

1.         The Project Plan ‘Preconstruction Short St - Barrack Lane to William Street’ is to be resubmitted as a Detailed Concept Plan rather than a detailed design plan and supporting documentation to maximise the integration into TCMO construction and material standards.

2.         The Project Plan ‘Preconstruction Clarence St - Hay to Murray Streets’ is noted and endorsed by the committee. Project scope should include a detailed heritage investigation concerning the convict barrel drain.

3.         The Project Plan ‘Preconstruction Short St - Clarence St to Carpark’ is to have the layback removed from the design, with the committee agreeing to wear the risk associated with this decision. Jeff Gillespie will report back to Chair by 6 December 2013 regarding the property owner plans for this site, prior to the project plan being endorsed.

4.         The Resources section 2.2.1 of each Project Plan will be amended to ‘..expertise in urban material design.

 

 

The meeting closed at 4.36pm.

 

 

 

 

 


AGENDA                         Description: Governance Strap.jpgTown Centre Master Plan Sub-Committee      26/02/2014

Item:          04

Subject:     DISCLOSURES OF INTEREST

 

RECOMMENDATION

 

That Disclosures of Interest be presented

 

DISCLOSURE OF INTEREST DECLARATION

 

 

Name of Meeting:     ………………………………………………………………………..

 

Meeting Date:           ………………………………………………………………………..

 

Item Number:            ………………………………………………………………………..

 

Subject:                      ………………………………………………………………………..

                                    …………………………………………………….……………...…..

 

 

I, ..................................................................................... declare the following interest:

 

 

        Pecuniary:

              Take no part in the consideration and voting and be out of sight of the meeting.

 

 

        Non-Pecuniary - Significant Interest:

              Take no part in the consideration and voting and be out of sight of the meeting.

 

        Non-Pecuniary - Less than Significant Interest:

              May participate in consideration and voting.

 

 

For the reason that:  ....................................................................................................

 

.......................................................................................................................................

 

 

 

Signed:  .........................................................................  Date:  ..................................

 

 

Growth Bar b&w(Further explanation is provided on the next page)


 

Further Explanation

(Local Government Act and Code of Conduct)

 

A conflict of interest exists where a reasonable and informed person would perceive that a Council official could be influenced by a private interest when carrying out their public duty. Interests can be of two types: pecuniary or non-pecuniary.

 

All interests, whether pecuniary or non-pecuniary are required to be fully disclosed and in writing.

 

Pecuniary Interest

 

A pecuniary interest is an interest that a Council official has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the Council official. (section 442)

 

A Council official will also be taken to have a pecuniary interest in a matter if that Council official’s spouse or de facto partner or a relative of the Council official or a partner or employer of the Council official, or a company or other body of which the Council official, or a nominee, partner or employer of the Council official is a member, has a pecuniary interest in the matter. (section 443)

 

The Council official must not take part in the consideration or voting on the matter and leave and be out of sight of the meeting. (section 451)

 

Non-Pecuniary

 

A non-pecuniary interest is an interest that is private or personal that the Council official has that does not amount to a pecuniary interest as defined in the Act.

 

Non-pecuniary interests commonly arise out of family, or personal relationships, or involvement in sporting, social or other cultural groups and associations and may include an interest of a financial nature.

 

The political views of a Councillor do not constitute a private interest.

 

The management of a non-pecuniary interest will depend on whether or not it is significant.

 

Non Pecuniary – Significant Interest

 

As a general rule, a non-pecuniary conflict of interest will be significant where a matter does not raise a pecuniary interest, but it involves:

(a)   A relationship between a Council official and another person that is particularly close, for example, parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child of the Council official or of the Council official’s spouse, current or former spouse or partner, de facto or other person living in the same household.

(b)   Other relationships that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

(c)   An affiliation between a Council official an organisation, sporting body, club, corporation or association that is particularly strong.

 

If a Council official declares a non-pecuniary significant interest it must be managed in one of two ways:

1.     Remove the source of the conflict, by relinquishing or divesting the interest that creates the conflict, or reallocating the conflicting duties to another Council official.

2.     Have no involvement in the matter, by taking no part in the consideration or voting on the matter and leave and be out of sight of the meeting, as if the provisions in section 451(2) apply.

 

Non Pecuniary – Less than Significant Interest

 

If a Council official has declared a non-pecuniary less than significant interest and it does not require further action, they must provide an explanation of why they consider that the conflict does not require further action in the circumstances.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

 

 

By

[insert full name of councillor]

 

 

In the matter of

[insert name of environmental planning instrument]

 

 

Which is to be considered at a meeting of the

[insert name of meeting]

 

 

Held on

[insert date of meeting]

 

 

PECUNIARY INTEREST

 

 

Address of land in which councillor or an  associated person, company or body has a proprietary interest (the identified land)i

 

 

Relationship of identified land to councillor

[Tick or cross one box.]

 

Councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease trust, option or contract, or otherwise).

 

Associated person of councillor has interest in the land.

 

Associated company or body of councillor has interest in the land.

 

MATTER GIVING RISE TO PECUNIARY INTEREST

 

 

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject land iii

[Tick or cross one box]

 

The identified land.

 

Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

 

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

 

Effect of proposed change of zone/planning control on councillor

[Tick or cross one box]

 

Appreciable financial gain.

 

Appreciable financial loss.

 

 

 

 

 

Councillor’s Signature:  ……………………………….   Date:  ………………..


 

 

Important Information

 

This information is being collected for the purpose of making a special disclosure of pecuniary interests under sections 451 (4) and (5) of the Local Government Act 1993.  You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular.  Complaints made about contraventions of these requirements may be referred by the Director-General to the Local Government Pecuniary Interest and Disciplinary Tribunal.

 

This form must be completed by you before the commencement of the council or council committee meeting in respect of which the special disclosure is being made.   The completed form must be tabled at the meeting.  Everyone is entitled to inspect it.  The special disclosure must be recorded in the minutes of the meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

i.   Section 443 (1) of the Local Government Act 1993 provides that you may have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relativeiv or because your business partner or employer has a pecuniary interest. You may also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

ii.  Section 442 of the Local Government Act 1993 provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter or if the interest is of a kind specified in section 448 of that Act (for example, an interest as an elector or as a ratepayer or person liable to pay a charge).

iii.   A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in section 443 (1) (b) or (c) of the Local Government Act 1993 has a proprietary interest—see section 448 (g) (ii) of the Local Government Act 1993.

iv.   Relative is defined by the Local Government Act 1993 as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.

 

 


AGENDA                         Description: Governance Strap.jpgTown Centre Master Plan Sub-Committee      26/02/2014

Item:          05

Subject:     BUSINESS ARISING FROM PREVIOUS MINUTES

 

 

Item:

15

Date:

23/10/2013

Subject:

Committee Membership

Action Required:

Changes to the Infrastructure Division have resulted in Gary Randall becoming Group Manager Infrastructure Delivery and Duncan Clarke taking over as Group Manager Transport and Stormwater. Cliff Toms is transitioning to retirement and the responsibilities currently undertaken in regards to tasks that affect this committee are being moved into the Infrastructure Delivery Group.

Director Infrastructure & Asset Management advocates the removal of Group Manager Transport and Stormwater as a voting member and bringing the TCMP Project Manager onto the committee as a non-voting member.

Current Status:

To be considered at Feb meeting

 

Item:

16

Date:

7/2/2014

Subject:

Draft TCMP 2013 exhibition submissions

Action Required:

Details of submissions to be presented to committee for response.

Current Status:

Responses to be considered at Feb meeting.

 

 

 

 


AGENDA                         Description: Governance Strap.jpgTown Centre Master Plan Sub-Committee      26/02/2014

 

 

Item:          06

 

Subject:     TCMP Project Summary Sheet
Works and Activities - 2013/14 Budget Summaries

Presented by: Infrastructure & Asset Management, Jeffery Sharp

 

 

 

 

RECOMMENDATION

 

The report be received and noted.

 

 

 

Discussion

 

The attached spreadsheet highlights the recently adopted carryovers.

 

Details of 2013/14 expenditures to 3 February 2014 are summarised in the table below:

 

Activity

Budget

Expenditure

Forecast Expenditure

Operational

$    501,506

$169,785

$485,335

Capital Renewals

$    710,000

$103,541

$710,000

Capital New Works

 $ 2,418,657

$1,070,733

$2,265,280

Totals

$ 3,630,163

$1,344,059

$3,460,615

 

Details of 2013/14 expenditures to 12 November 2013 are summarised in the table below:

Activity

Budget

Expenditure

Forecast Expenditure

 

Difference Bud v FE $

Operational

$    501,506

$38,620

$485,335

$16,171

Capital Renewals

$    710,000

$83,320

$710,000

$0

Capital New Works

 $ 2,418,657

$440,800

$2,290,780

$153,377

Totals

$ 3,630,163

$514,266

$3,486,115

 

 

 

Attachments

 

1View. Town Centre Master Plan Project Summary Sheet 2013 - 14 (for 26 Feb 2014)

 


ATTACHMENT

Town Centre Master Plan Sub-Committee

26/02/2014

 


 


 


AGENDA                         Description: Governance Strap.jpgTown Centre Master Plan Sub-Committee      26/02/2014

 

 

Item:          07

 

Subject:     Complete Lighting Option Study

Presented by:  Infrastructure & Asset Management, Jeffery Sharp

 

 

 

 

 

Recommendation

That the TCMP Sub-Committee:

1.       Endorse a complete lighting audit be undertaken of the existing lighting scheme and a lighting option study of the proposed lighting scheme as documented in the project brief under the project name “TCMP Complete Lighting Option Study”;

2.       Support the tender for a lighting option study to be undertaken.

 

 

 

Background

The draft Town Centre Master Plan (TCMP) 2013 identified a need to upgrade existing lighting within the Town Centre.  Included in the draft TCMP 2013 was a preliminary lighting audit conducted by LAS, broadly identifying existing lighting fixtures and their deficiencies.  Deficiencies included; lighting not meeting minimum Australian Standards; inconsistencies in fixtures, colouring of the lamps causing glare, and fixtures not being appropriate for the TCMP theme. 

 

LAS recommended upgrading the lights with fittings that have good glare control and have a high colour rendering light source with a correlated colour temperature of 3000k to improve the lighting to adequate illumination and comfort.  Also recommended were ceramic metal halides or LED lighting sources to correct issues with the existing lamps.  LAS indicated that appropriate lighting is critical to provide adequate illumination and satisfactory comfort. 

 

In addition, the TCMP Sub-Committee identified that lighting and existing banner poles should be refreshed to provide a coherent and coordinated strategy. 

 

LAS identified that some street lights are owned by Council whereas others are owned by Essential Energy.  Consultation with Essential Energy showed the majority of lights within the CBD are owned by Essential Energy. Essential Energy are currently conducting an energy efficient LED pilot program and will provide their findings once the report is complete.

 

Based on the preliminary lighting audit and the draft TCMP 2013, a complete lighting audit and option study for the CBD area is necessary to provide upgrades and replacements of existing lighting and create an efficient and consistent lighting theme meeting appropriate Standards. 

 

The complete lighting audit and option study will provide documentation for planning and budgeting purposes to provide lighting and banner pole upgrades as endorsed by the Town Centre Master Plan Sub-Committee and accepted by Council. 

 

Discussion

It is beneficial that a lighting and banner pole audit be conducted at the same time by the same Consultant, to examine the possibility of utilising lighting poles for banners and establish consistency in style and colour.

 

To provide consistency in theme and product and due to the issues with existing conduits within the landscaping areas it is recommended that lighting of the Kooloonbung Creek Pedestrian Bridge and uplighting of trees be included in the audit.

 

The preliminary lighting audit presented by LAS as part of the draft Master Plan did not provide details on proposed lighting fixtures and poles types.  Proposed fixture and pole types should also be part of the Complete Lighting Option Study.

 

The Australian Government provides, through the Equipment Energy Efficiency program, an awareness of energy efficiency on new appliances including street lighting, with the aim to increase the average energy efficiency, energy productivity and competitiveness, reducing consumer energy bills, and greenhouse and other environmental emissions.  Currently Australian Standards do not require the installation of energy efficient upgrades; however the Federal and State Governments are starting to push requirements concerning such upgrades. 

 

Initial installation costs of energy efficient lighting is generally more expensive however, maintenance costs and energy consumption are much lower. Research including communication with Federal and State Government staff indicated that grants may be available for upgrades to energy efficient lighting.  It is recommended that the Consultant employed to conduct this project further research this and present their findings as part of the Complete Lighting Option Study report to the Sub-Committee.

 

The consultant shall ensure that the audit results and options include poles/fixtures from various suppliers and are not exclusively aligned to any manufacturer.

Current Operation and Contractual Arrangements

The majority of current street lighting within the Town Centre is owned by Council.  However, some street lighting fixtures are owned by Essential Energy. 

 

Lighting fixtures and poles owned by Essential Energy must meet their standards and be approved by Essential Energy. Council will need to further consult with Essential Energy on any changes to lighting in order to ensure their requirements are met while also providing consistent theme.

Statutory Matters

Public Lighting Regulations

Lighting Council Australia

Clean Energy Legislation

Engineering Standards

 

Conclusions

A complete lighting audit and option study for the CBD area is necessary to provide upgrades and replacements of existing lighting, meet current deficiencies and create an efficient and consistent lighting theme meeting appropriate Standards. 

 

The consultant shall ensure that the audit results and options include poles/fixtures from various suppliers and are not exclusively aligned to any manufacturer.

 

Internal Consultation

Group Manager Infrastructure Delivery

Director Infrastructure & Asset Management

 

External Consultation

Essential Energy

 

 

 

 

Attachments

 

1View. Complete Lighting Option Study Scope of Work

2View. LAS Initial report

3View. LAS Master report

 


ATTACHMENT

Town Centre Master Plan Sub-Committee

26/02/2014

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


ATTACHMENT

Town Centre Master Plan Sub-Committee

26/02/2014

 


 


 


 


 


 


 


 


 


 


ATTACHMENT

Town Centre Master Plan Sub-Committee

26/02/2014