Agenda of Local Traffic Committee - Wednesday, 26 July 2023

LOCAL TRAFFIC COMMITTEE CHARTER

Adopted: ORD 07/05/07

Amended: Reaffirmed ORD 27/08/07, Reaffirmed ORD 16/12/09

1. Purpose

The Local Traffic Committee (LTC) is a technical review committee formed under the NSW Roads & Traffic Authority - “A Guide to the Delegation to councils for the regulation of traffic (including the operation of Traffic Committees) - November 2016”. The committee provides advice on matters referred to it by Council. Council must refer all traffic related matters to the Local Traffic Committee prior to exercising its delegated functions relating to:

a) Authorisation of prescribed traffic control devices covered under Division 1 of Part 4 (Section 50 to 55) of the Road Transport (Safety and Traffic Management) Act, 1999.

b) Regulation of traffic under Division 2 of Part 8 (Sections 116 to 119) of the Roads Act, 1993.

c) Authorisation of special event parking schemes under Division 2 of Part 5 (clause 122 and 123) of the Road Transport (Safety and Traffic Management) (Road Rules) Regulation, 1999.

2. Chairperson

The meeting is chaired by the Mayor or Deputy Mayor, if neither representatives are present, the meeting will be chaired by the most senior Council staff representative from the Community Infrastructure Planning and Design team present at the meeting.

3. Membership

The LTC is to be made up of four formal members. Each formal member is entitled to vote on matters being considered by the LTC. The members are as follows:

a) One representative of Council,

b) One representative of the NSW Police;

c) One representative of the Transport for NSW;

d) The local State Members of Parliament (MP) or their nominee (noting they may only vote on items within their electorates).

If the Mayor or Deputy Mayor are not present for the meeting, Council’s voting position will be delegated to the most Senior Council representative from the Community Infrastructure Planning and Design team.

Council may also decide to have additional non-voting informal members of the LTC. These additional advisers can include:

Non-voting Advisory Positions

a) Council Community Infrastructure Planning and Design Group Manager;

b) Council Senior Transport and Road Asset Engineer;

c) Council Community Infrastructure Stakeholder Engagement Manager;

d) Council Education Team Leader, Community;

e) Council Education Officer;

f) One representative of the Ministry Transport;

g) One representative of the NSW Fire Brigade;

h) One representative of the NSW Ambulance Service;

i) One representative of the Transport Workers Union;

j) One representative of each local Bus operator;

k) One representative of each local Taxi operator.

Informal advisors are only required to attend the LTC when items appear on the agenda which affect their area of expertise or responsibility.

4. Quorum

The LTC has no quorum requirement for its meetings. As Council, can only exercise its delegation after seeking the advice of the NSW Police and TfNSW, if a voting delegate cannot attend a meeting, they can be consulted via email or telephone, and their advice will be included in the recommendation of the LTC. As such a meeting can go ahead with any number of voting members as long as all absent members are consulted on each matter.

5. Voting

While an organisation, which is a voting member, may choose to have more than one representative, that organisation is still limited to one vote only.

In cases where more than one representative from the NSW Police, TfNSW, Local Member or Council is in attendance at the meeting, all representatives can remain during deliberations and voting, however, the NSW Police, TfNSW, Council and Local Member will only be entitled to one vote each. The most senior representative from each organisation will hold the right to vote, the nominated voting person will need to be declared at the commencement of the meeting.

As Council, can only exercise its delegation after seeking the advice of the NSW Police, TfNSW and the Local Member, if a voting member cannot attend a meeting, they can be consulted via email and their advice will be included in the recommendation of the LTC and the minutes.

In cases of urgency or subject to current public health orders, Council may consult via electronic means with the voting members of the Committee, for the purposes of seeking their advice, without the need for a face-to-face meeting.

The advice of the LTC to Council or its Sub-Delegate on a particular matter must be one of the following:

a) Unanimous support;

b) Majority support;

c) Split vote;

d) Minority support; or

e) Unanimous decline.

Where the advice of the LTC is not unanimous, the dissenting vote should be named and noted in the recommendation to Council, or its sub delegate.

The Chairperson of the LTC does not have a casting vote on any matter considered by the LTC.

If the Council decides to proceed with a proposal where the advice from the LTC is not unanimous support, then the Council must first advise TfNSW and the NSW Police Representatives in writing of their intention to approve the proposal. The TfNSW or the NSW Police may then lodge an appeal to the Regional Traffic Committee. Council must not exercise any of the functions, in relation to the subject proposal, for a period of 14 days from the date of notification in writing.

6. Convenor

The Committee shall be convened by the Council voting representative. It shall be the responsibility of the convenor to ensure the conduct of the meeting including voting, informal advisor, public and media participation is undertaking in accordance with the TfNSW. Guidelines.

7. Meeting Formats

Council’s Community Infrastructure Planning and Design team are responsible for the co-ordination of Committee advice, scheduling of meetings, preparation and circulation of meeting minutes, and provide general support services to the Committee. The Community Infrastructure Planning and Design team is also responsible for providing advice in relation to the conduct of meetings.

The most common format for LTC meetings is regular face to face meeting held in the offices of the Council.

Acceptable alternative meeting formats include:

· Electronic meetings - where the advice of the members is sought via email or via

virtual meeting.

· A combination of electronic and face to face meetings

a) Agendas, minutes, and reports

All meetings require the preparation of an agenda. An agenda must be pre prepared by Council and circulated to all formal members and informal advisors of the Committee a minimum of one week prior to the meeting.

For each agenda item, Council must prepare a report which must contain a brief summary of the issue, detail of the proposed solution including a plan if the proposal involves signs, lines or structures, details of the policies.

Urgent out of session items can be circulated to all formal members and informal advisors of the Committee for consideration and comment. Votes will be recorded via email and tabled at the next meeting to be formally recorded and adopted as a General Business item.

All meetings require a written record of proceedings in the form of formal Minutes. The minutes must be prepared by Council and circulated to all formal members and informal advisors of the Committee within two weeks of the meeting being held. The LTC minutes will be presented at the next Ordinary Council meeting for endorsement.

b) Site visits

It is recommended that each member of the LTC undertake a site visit prior to considering any proposal. This site visit may be undertaken individually or as an organised joint visit.

8. Delegations

Council has delegations to authorise traffic control facilities and devices as prescribed in the Delegations to Councils – Regulation of Traffic October 2001.

Council has sub-delegated its powers in respect of Division 1 of Part 4 of the Road Transport (Safety and Traffic Management) Act 1999 and Division 2 of Part 5 of the Road Transport (Safety and Traffic Management) (Road Rules) Regulation 1999 to the Director of Infrastructure Services and the Technical Services Manager.

Local Traffic Committee

ATTENDANCE REGISTER

Voting Member:	25/01/23	23/03/23	24/05/23
Mayor Peta Pinson - (Chair)	P	N/A	P
Councillor Adam Roberts - (Deputy Chair)	N/A	N/A	A
Councillor Rachel Sheppard - (Deputy Mayor) (Chair)	N/A	P	A
Jenny Felsch - Traffic for NSW	PV	P	A
Christine Murray - Traffic for NSW	N/A	P	P
Stuart Campbell NSW Police	P	A	A
Terry Sara Representative of Hon Leslie Williams MP (Member for Port Macquarie)	X	X	A
Benn Farrawell Representative of Member for Oxley	X	X	A
Non-voting:
John Carey - Traffic for NSW	A	P	P
Tracey Niddrie - Traffic for NSW	N/A	P	A
Ann-Marie Choice - Traffic for NSW	N/A	P	A
Carl Eade - Port Macquarie Taxis	P	A	P
Malcolm Britt - Central Coast and North Coast Busways	P	P	P
Robert Fish - Director Community Infrastructure	A	A	A
Blayne West - Group Manager Planning and Design	A	N/A	A
Peter Jenkins - Senior Transport and Road Asset Engineer	P	P	P
Kyle Stevens - Transport and Stormwater Engineer	N/A	P	P
Carmen Abi-Saab - Stakeholder Relations Manager	P	P	P
Craig Whalan - Education Officer	N/A	N/A	A
Dette Gammon - Education Team Leader	N/A	N/A	A
Trent Boyle - Education Officer	P	A	P
Rosemary Ashman - Support Officer	P	P	P
Observer:
Councillor - Lauren Edwards - PMHC	N/A	P
Annette Smith - Project Administration Officer	N/A	P

KEY:

P = Present

PV = Proxy Vote

A= Absent With Apology

X= Absent Without Apology

Meeting Dates for 2023

25/01/2023	Committee Room	10:00am - 11:30am
23/03/2023	Blue Room	10:00am - 11:30am
25/05/2023	Committee Room	10:00am - 11:30am
27/072023	Committee Room	10:00am - 11:30am
27/09/2023	Committee Room	10:00am - 11:30am
23/11/2023	Committee Room	10:00am - 11:30am

Local Traffic Committee Meeting

Wednesday 26 July 2023

Items of Business

Item Subject Page

01 Acknowledgement of Country............................................................................. 8

02 Apologies.......................................................................................................... 8

03 Confirmation of Minutes..................................................................................... 8

04 Disclosures of Interest..................................................................................... 18

05 Business Arising from Previous Minutes............................................................ 23

06 Run Haven 2023 - Camden Haven................................................................... 26

07 Beach 2 Brother Running Festival..................................................................... 59

08 Rainbow by the Beach, Laurieton..................................................................... 84

09 Road, Gravel, Mountain Event........................................................................ 121

10 Kingfisher Road Parking Restrictions, Port Macquarie...................................... 130

11 Rios Legacy Charity Run................................................................................ 131

12 Marian Drive Temporary Road Closure, Port Macquarie................................... 131

13 General Business

MINUTES

Local Traffic Committee Meeting

24/05/2023

PRESENT

Voting Members:

Mayor Peta Pinson (Chair)

Christine Murray Transport for NSW

Daniel Finch (Sergeant) NSW Police Force

Non-voting:

John Carey Transport for NSW

Malcolm Britt Central Coast and North Coast Busways

Carl Eade Port Macquarie Taxis

Peter Jenkins Senior Transport and Road Asset Engineer

Kyle Stevens Engineer Planning Manager

Carmen Abi-Saab Stakeholder Relations Manager

Rosemary Ashman Support Officer

Trent Boyle Education Officer

The meeting opened at 10.01am

01 ACKNOWLEDGEMENT OF COUNTRY

The Acknowledgement of Country was delivered.

02 APOLOGIES

CONSENSUS:

That the apologies from the following be accepted:

· Robert Fish Director of Community Infrastructure

· Blayne West Group Manager Community Infrastructure

· Oxley Electorate Office, West Kempsey

03 CONFIRMATION OF MINUTES

CONSENSUS:

That the Minutes of the Local Traffic Committee Meeting held on 23 March 2023 be confirmed.

UNANIMOUS SUPPORT

04 DISCLOSURES OF INTEREST

There were no disclosures of interest presented.

05 BUSINESS ARISING FROM PREVIOUS MINUTES

Item 09 from MEETING 27/10/21

Bago Road Speed Zone Review

27/10/2021: That the Local Traffic Committee recommend that Council approach Transport for NSW requesting a speed zone review.

09/12/2021: Council have contacted Transport for NSW requesting a speed zone review of Bago Road.

15/12/2021: Council to collate information, and traffic count data and forward to Transport for NSW.

05/09/2022: Contact Transport for NSW representatives requesting update on Speed Zone Review

26/09/2022: Transport for NSW are currently working through a number of speed zone review requests and working to schedule speed zone reviews in our area.

Speed Zone Review Completed. Transport for NSW will finalise and report next meeting.

ITEM 09 FROM MEETING 21/01/23

Parking Restrictions - Pacific Drive, Flynns Beach

That the Local Traffic Committee:

1. Council to notify adjacent businesses and residents of any proposed changes to parking restrictions.

2. Consider the various signage options to address parking concerns raised by the business owner of 57 Pacific Drive, Port Macquarie, and decide on a path forward.

Awaiting Port Macquarie-Hastings Community Engagement team to undertake broader consultation with regards to Option 1 - with the modification (Monday-Sunday 8.30am-6.00pm with 30-minute parking), 2 and 3 to determine community interest with a broader focus on residents and patrons of Flynns Beach Surf Club, adjoining businesses and residents. Upon completion of consultation use the results to further inform decision making.

Update: The applicant has since contacted Council again, this time requesting provision of a Loading Zone adjacent to their business premises. This is inconsistent with their previous request to adjust the timing of the public parking and negates the previous recommendation of Local Traffic Committee which was to investigate and consult on changing the times of existing public parking. Customer to be contacted to resolve what outcome they are now seeking.

Port Macquarie-Hastings Council to clarify request from Business Owner

06 Artwalk 2023 - Port Macquarie

CONSENSUS:

That it be a recommendation to the Director Infrastructure, under sub-delegation, for implementation:

That Council approve the temporary road closure and support the associated transport management arrangements associated with the ArtWalk 2023 event to be held on 9 June 2023, between 5pm to 9pm subject to the following conditions:

1. The event shall be carried out in accordance with the application submitted to Council except where varied by any condition of this approval.

2. That the event organiser abides by any other condition that Council or the Police may impose.

3. Council reserves the right to cancel this approval at any time.

4. That the event organiser advertise the following details of all temporary road closures and temporary parking restrictions associated with this event in the local print media on separate days, at least twice (2) within 14 days prior to the event:

· temporary road closure times and duration

· temporary parking restrictions times and duration

· alternative routes and access arrangements.

5. That the event organiser advertises the event by undertaking a letter box drop to all residents and businesses directly affected by the temporary road closures and temporary parking restrictions at least 14 days prior to the event, advising the following:

· event name

· event times

· contact details of at least two (2) people involved in the organisation of the event, in case of an emergency

· proposed actions to be undertaken to mitigate the impact of the temporary road closures and temporary parking restrictions.

6. That the attached Traffic Management Plan (TMP) dated 5 January 2023 be implemented, and any modifications to the plans must be agreed with Council prior to the running of the event.

7. That the event organiser abides by the approval from the NSW Police.

It is noted in principle support from Police dated 1 March 2023

8. That the event organiser notifies the NSW Ambulance, NSW Fire and Rescue, NSW Rural Fire Service and State Emergency Services of the proposed road closures at least 14 days in advance of the event.

9. That the event organiser notifies local transport services (Bus Companies, Taxis) of the proposed road closures at least 14 days in advance of the event and assist in developing alternatives for affected users.

10. Transport for NSW and SafeWork NSW accredited persons (Implement Traffic Control Plans) are to be used for the establishment and removal of the traffic control devices.

11. Transport for NSW and SafeWork NSW accredited traffic controllers (Traffic Controller) are to be used to control traffic.

12. Councils Insurance Section to be notified and confirm Councils Public Liability Insurance Policy covers this event.

13. The event organiser must be onsite and have all approval documents listed below in their possession on site at all times for the duration of the event:

· This determination document

· Traffic Management Plan - ArtWalk 2023 - 9 February

· Approval and notification letter to and from NSW Police

· Notification letters and emails to Emergency Services, Transport Companies and surrounding Businesses

· Public Liability - Certificate of Currency

14. That a review of the implementation of the Traffic Management Plan (TMP) be undertaken by the proponent within three (3) months of the conclusion of the event, the review is to be in consultation with Council and other services so that the Traffic Management Plan (TMP) can be further refined and any issues identified can be addressed prior to any future events.

07 NSW Junior Rugby State & Country Championships 2023 - Woods Street, Port Macquarie

CONSENSUS:

That it be a recommendation to the Director Community Infrastructure, under sub-delegation, for implementation:

That Council approve the temporary road closures associated with the 2023 NSW Rugby State and Country Championships between 10-12 June 2023, subject to the following conditions:

1. That the event organiser advertises, at no cost to Council, the following details of all temporary road closures and temporary parking restrictions associated with this event in local print media on separate days, at least twice (2) within 14 days prior to the event:

· temporary road closure times

· duration of the temporary road closures temporary parking restrictions times and duration

· alternative routes and access arrangements.

2. That the event organiser advertises the event by undertaking a letter box drop to all residents and businesses directly affected by the temporary road closures and temporary parking restrictions at least 14 days prior to the event, advising the following:

· event name

· event times

· contact details of at least two (2) people involved in the organisation of the event, in case of an emergency

· proposed actions to be undertaken to mitigate the impact of the temporary road closures and temporary parking restrictions.

3. That the Traffic Management Plan (TMP) dated 9 May 2023 be implemented, and any modifications to the plans must be agreed with Council prior to the running of the event.

4. That the event organiser abides by the written approval from the NSW Police.

5. That the event organiser notifies the NSW Ambulance, NSW Fire and Rescue, NSW Rural Fire Service and State Emergency Services of the proposed road closures at least 14 days in advance of the event.

6. That the event organiser notifies local transport services (Bus Companies, Taxis) of the proposed road closures at least 14 days in advance of the event.

7. That Transport for NSW and SafeWork NSW accredited person (Implement Traffic Control Plans) is to be used for the establishment and removal of the traffic control devices.

8. Transport for NSW and SafeWork NSW accredited traffic controllers (Traffic Controller) are to be used to control traffic.

9. That the event organiser abides by any other condition that Council or the Police may impose at any time.

10. That the event organiser submits to Council 14 days prior to the commencement of the event provide evidence of Public Liability Insurance for the amount of $20 million, ensuring validation for the duration of the event, including placement and removal of traffic control devices.

11. The event organiser must have this approval and the Transport Management Plan and Traffic Guidance Scheme described above on site at all times for the duration of the event.

12. That a review of the implementation of the Transport Management Plan (TMP) be undertaken by the proponent within three months of the conclusion of the event. The review is to be in consultation with Council and other services so that the TMP can be further refined and any issues identified can be addressed prior to any future events.

08 GENERAL BUSINESS

8.01 Community request to adjust traffic control signal timing - John Oxley Drive and Chancellors Drive

Discussion:

Transport for NSW raised feedback received from St Joseph’s Regional High School in relation to timing of the traffic lights at the intersection of John Oxley Drive and Chancellors Drive at Thrumster. They are receiving phone calls daily about the matter with concerns traffic is building up through the intersection adjacent to the shopping centre.

Council is aware that the school has recently altered its traffic management plans for its internal road network, not the public roads, and has noted there’s concerns with increasing pedestrian traffic coming from the school and crossing Chancellors Drive to vehicles waiting near the shopping centre.

Port Macquarie-Hastings Council and Transport for NSW will undertake discussions with the school and report back to the Committee with any required updates.

Update: Transport for NSW advised that Traffic Lights have been adjusted and traffic is moving well.

8.02 Timing of Event Notifications for Roads Impacts

Busways requested that the timing for notifications of traffic changes and closures be increased from 14 days to 28 days to enable better planning for the bus network.

Port Macquarie-Hastings Council will consider reviewing the notice periods for Busways regarding roadworks and events.

UPDATE: 28 days request for traffic notifications will be provided by Port Macquarie-Hastings Council for events. Where possible Port Macquarie-Hastings Council will accede to 28 days’ notice for traffic and road closures provided internal notice has been sufficient. (subject to weather and urgent works).

8.03 SAFETY REVIEW FOR TRAFFIC AND PEDESTRIAN MANAGEMENT AT TUPPENY ROAD AT FLYNNS BEACH

Council is currently reviewing pedestrian and traffic management adjacent to the Flynns Beach Surf Club on Tuppeny Road. This is not a public road, rather a road-related area.

Council is reviewing potential for traffic calming devices and signage to manage pedestrian safety.

Update: Master planning by Community Team in this area will include some traffic calming devices.

Port Macquarie-Hastings Council will look at options in conjunction with this masterplan such as pavement markings and signage for safety for pedestrians

8.04 TRAFFIC AND PEDESTRIAN IMPACTS ALBAN PLACE

Port Macquarie-Hastings Council is currently reviewing pedestrian and traffic management along Alban Place adjacent to the new amphitheatre, this is not a public road, rather a road-related area.

Port Macquarie-Hastings Council is reviewing potential for parking restrictions to manage pedestrian safety.

Update: Community engagement required before further consideration

Option: To implement a No Stopping Zone on the eastern side on Alban place where parking and pedestrian traffic blocks up, along with community engagement, letters to important stakeholders will be sent and updates reviewed to deliver at the next committee meeting.

8.05 ELECTRIC VEHICLE CHARGING STATIONS IN LORD STREET

Council is currently reviewing a proposal for installing Electric Vehicle Charging stations in the car park adjacent to the Council building on Lord Street, Port Macquarie. This is a result of a recent positive grant funding submission.

This will be raised as an Agenda item at a future Local Traffic Committee meeting.

Consideration from the Local Traffic Committee is no longer required as the Electronic Vehicle charging will not be located in road reserve.

Update: No further action required.

8.06 EARLY NOTICE - POTENTIAL RAIL WORKS - KING CREEK ROAD

Australian Rail Track Corporation (ARTC) are proposing railway level crossing works on King Creek Road. They are tentatively planning for works to be done over the June long weekend: 10-12 June 2023. It will mean there’ll be detours via Bago Road and Oxley Highway as the road will be closed during the works.

Australian Rail Track Corporation (ARTC) will be responsible for all community engagement with notifications to affected residents, advertising, notifying emergency services and busways. Further information will be provided more information later in May 2023 with a formal Notification of Works, and noting a potential social media push using their supplied content, closer to the time.

Update: Further details to follow.

8.07 ROTARY CHARITY RIDE

Council currently in conversation with Transport for NSW seeking an update on Rotary Charity Ride event which will take place on the Pacific Highway prior to the Local Traffic Committee considering options of the impact on traffic in our Local Government Area.

Short lead time was provided by Transport for NSW and Police after their consideration for the event and their direction to divert in onto local roads, approved by Port Macquarie-Hastings Council with less than 4 days lead time.

Update: Transport for NSW and Police to note, Port Macquarie-Hastings Council needs further lead time to approve events of this size and to bring them before the Local Traffic Committee, Christine to take this to Transport for NSW event team for discussion.

8.08 2023 Port Macquarie-Hastings Council Local Traffic Committee Meeting Dates

Amendment to July and November 2023 Meeting:

Wednesday 26 July 2023 10am to 11.30am

Wednesday 27 September 2023 10am to 11.30am

Wednesday 22 November 2023 10am to 11.30am

8.09 Pedestrian refuge on Clifton Drive

Public concern for pedestrian refuge on Clifton Drive being too close to Hastings River Drive roundabout. Mayor will pass on email to be brought up at next Local Traffic Committee meeting

8.10 Parking Petition

Kendall Parking Petition item scheduled for next meeting

8.11 Garden Village - Petition

Seeking a Pedestrian Refuge Island on Findlay Avenue Port Macquarie

8.12 Music Festival - Rabbits Eat Lettuce

Rabbits Eat Lettuce 28 - 31 March 2024. Expecting 4,000 people per day 10am - 2am. Concerns exit Oxley Highway Port Macquarie - major busy spot.

Transport for NSW to share application with Port Macquarie-Hastings Council.

The meeting closed at 10.39am

AGENDA

Local Traffic Committee

26/07/2023

Item: 04

Subject: DISCLOSURES OF INTEREST

RECOMMENDATION

That Disclosures of Interest be presented

DISCLOSURE OF INTEREST DECLARATION

Name of Meeting:

Meeting Date:

Item Number:

Subject:

I, the undersigned, hereby declare the following interest:

Pecuniary:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary – Significant Interest:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary – Less than Significant Interest:

May participate in consideration and voting.

For the reason that:

Name:

Signed:

Date:

Please submit to the Governance Support Officer at the Council Meeting.

(Refer to next page and the Code of Conduct)

Pecuniary Interest

4.1 A pecuniary interest is an interest that you have in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to you or a person referred to in clause 4.3.

4.2 You will not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision you might make in relation to the matter, or if the interest is of a kind specified in clause 4.6.

4.3 For the purposes of this Part, you will have a pecuniary interest in a matter if the pecuniary interest is:

(a) your interest, or

(b) the interest of your spouse or de facto partner, your relative, or your partner or employer, or

4.4 For the purposes of clause 4.3:

(a) Your “relative” is any of the following:

i) your parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child

ii) your spouse’s or de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child

iii) the spouse or de facto partner of a person referred to in paragraphs (i) and (i)

(b) “de facto partner” has the same meaning as defined in section 21C of the Interpretation Act 1987.

4.5 You will not have a pecuniary interest in relation to a person referred to in subclauses 4.3(b) or (c)

(a) if you are unaware of the relevant pecuniary interest of your spouse, de facto partner, relative, partner, employer or company or other body, or

(b) just because the person is a member of, or is employed by, a council or a statutory body, or is employed by the Crown, or

(c) just because the person is a member of, or a delegate of a council to, a company or other body that has a pecuniary interest in the matter, so long as the person has no beneficial interest in any shares of the company or body.

Non-Pecuniary

5.1 Non-pecuniary interests are private or personal interests a council official has that do not amount to a pecuniary interest as defined in clause 4.1 of this code. These commonly arise out of family or personal relationships, or out of involvement in sporting, social, religious or other cultural groups and associations, and may include an interest of a financial nature.

5.2 A non-pecuniary conflict of interest exists where a reasonable and informed person would perceive that you could be influenced by a private interest when carrying out your official functions in relation to a matter.

5.3 The personal or political views of a council official do not constitute a private interest for the purposes of clause 5.2.

5.4 Non-pecuniary conflicts of interest must be identified and appropriately managed to uphold community confidence in the probity of council decision-making. The onus is on you to identify any non-pecuniary conflict of interest you may have in matters that you deal with, to disclose the interest fully and in writing, and to take appropriate action to manage the conflict in accordance with this code.

5.5 When considering whether or not you have a non-pecuniary conflict of interest in a matter you are dealing with, it is always important to think about how others would view your situation.

Managing non-pecuniary conflicts of interest

5.6 Where you have a non-pecuniary conflict of interest in a matter for the purposes of clause 5.2, you must disclose the relevant private interest you have in relation to the matter fully and in writing as soon as practicable after becoming aware of the non-pecuniary conflict of interest and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter. In the case of members of council staff other than the Chief Executive Officer, such a disclosure is to be made to the staff member’s manager. In the case of the Chief Executive Officer, such a disclosure is to be made to the mayor.

5.7 If a disclosure is made at a council or committee meeting, both the disclosure and the nature of the interest must be recorded in the minutes on each occasion on which the non-pecuniary conflict of interest arises. This disclosure constitutes disclosure in writing for the purposes of clause 5.6.

5.8 How you manage a non-pecuniary conflict of interest will depend on whether or not it is significant.

5.9 As a general rule, a non-pecuniary conflict of interest will be significant where it does not involve a pecuniary interest for the purposes of clause 4.1, but it involves:

a) a relationship between a council official and another person who is affected by a decision or a matter under consideration that is particularly close, such as a current or former spouse or de facto partner, a relative for the purposes of clause 4.4 or another person from the council official’s extended family that the council official has a close personal relationship with, or another person living in the same household

b) other relationships with persons who are affected by a decision or a matter under consideration that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

c) an affiliation between the council official and an organisation (such as a sporting body, club, religious, cultural or charitable organisation, corporation or association) that is affected by a decision or a matter under consideration that is particularly strong. The strength of a council official’s affiliation with an organisation is to be determined by the extent to which they actively participate in the management, administration or other activities of the organisation.

d) membership, as the council’s representative, of the board or management committee of an organisation that is affected by a decision or a matter under consideration, in circumstances where the interests of the council and the organisation are potentially in conflict in relation to the particular matter

e) a financial interest (other than an interest of a type referred to in clause 4.6) that is not a pecuniary interest for the purposes of clause 4.1

f) the conferral or loss of a personal benefit other than one conferred or lost as a member of the community or a broader class of people affected by a decision.

5.10 Significant non-pecuniary conflicts of interest must be managed in one of two ways:

a) by not participating in consideration of, or decision making in relation to, the matter in which you have the significant non-pecuniary conflict of interest and the matter being allocated to another person for consideration or determination, or

b) if the significant non-pecuniary conflict of interest arises in relation to a matter under consideration at a council or committee meeting, by managing the conflict of interest as if you had a pecuniary interest in the matter by complying with clauses 4.28 and 4.29.

5.11 If you determine that you have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest you must also explain in writing why you consider that the non-pecuniary conflict of interest is not significant and does not require further action in the circumstances.

5.12 If you are a member of staff of council other than the Chief Executive Officer, the decision on which option should be taken to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of your manager. In the case of the Chief Executive Officer, the decision on which option should be taken to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of the mayor.

5.13 Despite clause 5.10(b), a councillor who has a significant non-pecuniary conflict of interest in a matter, may participate in a decision to delegate consideration of the matter in question to another body or person.

5.14 Council committee members are not required to declare and manage a non-pecuniary conflict of interest in accordance with the requirements of this Part where it arises from an interest they have as a person chosen to represent the community, or as a member of a non-profit organisation or other community or special interest group, if they have been appointed to represent the organisation or group on the council committee.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

This form must be completed using block letters or typed.

If there is insufficient space for all the information you are required to disclose,

you must attach an appendix which is to be properly identified and signed by you.

[insert full name of councillor]

In the matter of

[insert name of environmental planning instrument]

Which is to be considered at a meeting of the

[insert name of meeting]

Held on

[insert date of meeting]

PECUNIARY INTEREST

Address of the affected principal place of residence of the councillor or an associated person, company or body (the identified land)

Relationship of identified land to councillor

[Tick or cross one box.]

 The councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease, trust, option or contract, or otherwise).

 An associated person of the councillor has an interest in the land.

 An associated company or body of the councillor has interest in the land.

MATTER GIVING RISE TO PECUNIARY INTEREST[1]

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject land2

[Tick or cross one box]

 The identified land.

 Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

Effect of proposed change of zone/planning control on councillor or associated person

[Tick or cross one box]

 Appreciable financial gain.

 Appreciable financial loss.

[If more than one pecuniary interest is to be declared, reprint the above box and fill in for each additional interest]

Councillor’s Signature: ………………………………. Date: ………………..

This form is to be retained by the council’s Chief Executive Officer and included in full in the minutes of the meeting

Last Updated: 3 June 2019

Important Information

This information is being collected for the purpose of making a special disclosure of pecuniary interests under clause 4.36(c) of the Model Code of Conduct for Local Councils in NSW (the Model Code of Conduct).

The special disclosure must relate only to a pecuniary interest that a councillor has in the councillor’s principal place of residence, or an interest another person (whose interests are relevant under clause 4.3 of the Model Code of Conduct) has in that person’s principal place of residence.

Clause 4.3 of the Model Code of Conduct states that you will have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relative or because your business partner or employer has a pecuniary interest. You will also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

“Relative” is defined by clause 4.4 of the Model Code of Conduct as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.

You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular. Complaints about breaches of these requirements are to be referred to the Office of Local Government and may result in disciplinary action by the Chief Executive of the Office of Local Government or the NSW Civil and Administrative Tribunal.

This form must be completed by you before the commencement of the council or council committee meeting at which the special disclosure is being made. The completed form must be tabled at the meeting. Everyone is entitled to inspect it. The special disclosure must be recorded in the minutes of the meeting.

[1] Clause 4.1 of the Model Code of Conduct provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter, or if the interest is of a kind specified in clause 4.6 of the Model Code of Conduct.

2 A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in clause 4.3 of the Model Code of Conduct has a proprietary interest

AGENDA

Local Traffic Committee

26/07/2023

Item: 05

Subject: BUSINESS ARISING FROM PREVIOUS MINUTES

Item:	09.	Date:	27/10/2021
Subject:	Bago Road Speed Zone Review
Action Required:	27/10/2021 - That the Committee recommend that Council approach TfNSW requesting a speed zone review. 09/12/2021 - Council have contacted TfNSW requesting a speed zone review of Bago Road. 15/12/2021 - Council to collate information, and traffic count data and forward to TfNSW. 05/09/2022 Contact TfNSW representatives requesting update on Speed Zone Review 26/09/2022 - TfNSW are currently working through a number of speed zone review requests and working to schedule speed zone reviews in our area.
Current Status:	Completed. PMHC completed sign relocation and pavement markings. TfNSW to finalise and report next meeting

Item	09	25/01/2023
Subject	Parking Restrictions - Pacific Drive, Flynns Beach
Action Required	That the Local Traffic Committee: 1. Council to notify adjacent businesses and residents of any proposed changes to parking restrictions. 2. Consider the various signage options to address parking concerns raised by the business owner of 57 Pacific Drive, Port Macquarie, and decide on a path forward.
Current Status	Awaiting PMHC Engagement team to undertake broader consultation with regards to Option 1 - with the modification (Monday-Sunday 8.30am-6.00pm with 30-minute parking), 2 and 3 to determine community interest with a broader focus on residents and patrons of Flynns Beach Surf Club, adjoining businesses and residents. Upon completion of consultation use the results to further inform decision making.
	Update: The applicant has since contacted Council again, this time requesting provision of a Loading Zone adjacent to their business premises. This is inconsistent with their previous request to adjust the timing of the public parking and negates the previous recommendation of LTC which was to investigate/consult on changing the times of the existing public parking. Customer to be contacted to resolve what outcome they are now seeking.
Update	Continuing to liaise with applicant who now desires a Loading Zone to operate for one morning a week and Parking to operate at all other times.

Item	08.03	23/03/2023
Subject	SAFETY REVIEW FOR TRAFFIC AND PEDESTRIAN MANAGEMENT AT TUPPENY ROAD AT FLYNNS BEACH
Action Required	Council is currently reviewing pedestrian and traffic management adjacent to the Flynns Beach Surf Club on Tuppeny Road. This is not a public road, rather a road-related area. Council is reviewing potential for traffic calming devices and signage to manage pedestrian safety. Awaiting a response from Community team on master planning in this area.
Current Status	Port Macquarie-Hastings Council will look at options in conjunction with this masterplan such as pavement markings and signage for safety for pedestrians - Confirmed that there are no specific improvements identified in the Flynns Beach Masterplan. Implementation of reduced speed zone, high pedestrian activity zone still to be addressed.

Item	08.04	23/03/2023
Subject	TRAFFIC AND PEDESTRIAN IMPACTS ALBAN PLACE
Action Required	Council is currently reviewing pedestrian and traffic management along Alban Place adjacent to the new ampitheatre. This is not a public road, rather a road-related area. Council is reviewing potential for parking restrictions to manage pedestrian safety.
Current Status	Update: Community engagement required before further consideration Option: To implement a No Stopping Zone on the eastern side on Alban place where parking impacts pedestrian safety. Along with community engagement, letters to important stakeholders will be sent and updates reviewed to deliver at the next committee meeting. Awaiting support/advice from Community Engagement.

Item	08.09	25/05/2023
Subject	PEDESTRIAN REFUGE ON CLIFTON DRIVE
Action Required	Public concern for pedestrian refuge on Clifton Drive being too close to Hastings River Drive roundabout. Mayor will pass on email to be brought up at next Local Traffic Committee meeting
Update	Still to be fully investigated

Item	08.10	25/05/2023
Subject	PARKING PETITION
Action Required	Kendall Parking Petition item scheduled for next meeting
Update	Report this month

Item	08.11	25/05/2023
Subject	GARDEN VILLAGE PETITION
Action Required	Seeking a Pedestrian Refuge Island on Findlay Avenue Port Macquarie
Update	Still to be fully investigated via a precinct traffic study and not treated in isolation

Item	08.12	25/05/2023
Subject	MUSIC FESTIVAL - RABBITS EAT LETTUCE
Action Required	Rabbits Eat Lettuce 28 - 31 March 2024. Expecting 4,000 people per day 10am - 2am. Concerns exit Oxley Highway Port Macquarie - major busy spot.
Update	Transport for NSW to share application with Port Macquarie-Hastings Council. No current application.

Any other General Business to add:

Item
Subject
Action Required
Update

AGENDA

Local Traffic Committee

26/07/2023

Item: 06

Subject: Run Haven 2023 - Camden Haven

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub-delegation, for implementation:

That Council approve the temporary road closure and support the associated transport management arrangements associated with the inaugural Run Haven event to be held on Saturday, 25 November 2023, between 3pm to 8pm, subject to the following conditions:

1. The event shall be carried out in accordance with the application submitted to Council except where varied by any condition of this approval.

2. That the event organiser abides by any other condition that Council or the Police may impose.

3. Council reserves the right to cancel this approval at any time.

· temporary road closure times and duration

· temporary parking restrictions times and duration

· alternative routes and access arrangements.

5. That the event organiser advertises the event by undertaking a letter box drop to all residents and businesses directly affected by the temporary road closures and temporary parking restrictions at least 28 days prior to the event, advising the following:

· event name

· event times

· contact details of at least two (2) people involved in the organisation of the Event, in case of an emergency

· proposed actions to be undertaken to mitigate the impact of the temporary road closures and temporary parking restrictions.

6. That the attached Traffic Management Plan (TMP) dated 18 May 2023 be implemented. Any modifications to the plans must be agreed with Council prior to the running of the event.

7. That the event organiser notifies the NSW Ambulance, NSW Fire & Rescue, NSW Rural Fire Service and the State Emergency Service of the proposed road closures at least 28 days in advance of the event.

8. That the event organiser notifies local Transport Services (Bus Companies, Taxis) of the proposed road closures at least 28 days in advance of the event and assists in developing alternatives for affected users.

9. TfNSW/SafeWork NSW accredited persons (Implement Traffic Control Plans) are to be used for the establishment and removal of the traffic control devices.

10. TfNSW/SafeWork NSW accredited traffic controllers (Traffic Controller) are to be used to control traffic.

11. Council’s Insurance Section be notified and confirm, Council’s Public Liability Insurance Policy covers this event.

12. The event organiser must be onsite and have this approval and documents listed below in their possession on site at all times for the duration of the event:

· This determination document

· Traffic Management Plan Run Haven - 18 May 2023

· Approval/Notification letter to/from NSW Police

· Notification letters/Emails to Emergency Services

· Notification letters/Emails to Transport Companies

· Notification letters/Emails to surrounding Businesses

· Public Liability Certificate of Currency

13. That a review of the implementation of the Traffic Management Plan (TMP) be undertaken by the proponent within three months of the conclusion of the event. The review is to be in consultation with Council and other services so that the TMP can be further refined and any issues identified can be addressed prior to any future events.

Discussion

RunHaven is a running event proposed for 25 November 2023. There are four races being held including a Half Marathon, ten-kilometre (10km), five-kilometre (5km), and Kids three-kilometre (Kids 3km) race. The races are to be held as a twilight event along the Camden Haven River.

The run courses shall predominantly utilise the Beach-to-Beach pathway between North Haven and Dunbogan. The focal point of the event and start finish line is in the Bruce Porter Reserve adjacent to the Vince Inman playing fields in Laurieton. The northern or North Haven turnaround being in the public reserve southwest of the North Haven Community Hall. The southern or Dunbogan turn around is just before the public reserve at Dunbogan Jubilee Hall on The Boulevarde, Camden Head Road.

The Half Marathon will involve two laps starting and finishing at Bruce Porter Reserve, Laurieton. The 10km will complete one lap of the same course. The 5km will involve a loop between Bruce Porter Reserve to Mill Street and the 3km Kids Run a similar loop.

The road from The Boulevarde and Scarborough Way Intersection will be reduced to a single lane until the turnaround location at Dunbogan Reserve as well as Dunbogan Bridge. Traffic travelling north into Dunbogan will be required to use Scarborough Way (Dunbogan Tip Road) to enter Dunbogan from the south. Part road closures are proposed for Reid Street, Diamond Head Road, The Boulevarde and Bay Street. All other stages will be conducted on the Beach-to-Beach pathway.

Course details are shown in Attachment 1

Consultation

In preparing for this event the organisers have consulted with PMHC and further consultation will be undertaken on endorsement of the event and consistent with the event approval.

This will include specific consultation with the Beach to Beach (B2B) path construction project team to coordinate the interfacing of the construction project and the event to ensure the safety of participants and to remove any traffic conflicts.

Attachments

1 ⇩. Run Haven Traffic Managament Plan

2 ⇩. Run Haven Traffic Control Plan_1

3 ⇩. Run Haven Traffic Control Plan_2

4 ⇩. Run Haven Risk Assessment

AGENDA

Local Traffic Committee

26/07/2023

Item: 07

Subject: Beach 2 Brother Running Festival

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub-delegation, for implementation:

That Council approve the temporary road closures and associated transport management arrangements associated with the Beach to Brother Trail Running Festival on Sunday, 22^nd October 2023, subject to the following conditions:

1. That the event organiser advertises, at no cost to Council, the following details of all temporary road closures and temporary parking restrictions associated with this event in the local print media on separate days, at least twice (2) within 28 days prior to the event:

· temporary road closure location, times and duration

· temporary parking restriction location, times and duration

· alternative routes and access arrangements.

2. That the event organiser advertises the event by undertaking a letter box drop to all residents and businesses directly affected by the temporary road closures and temporary parking restrictions at least 28 days prior to the event, advising the following:

· event name

· event times

· contact details of at least two (2) people involved in the organisation of the event, in case of an emergency

· proposed actions to be undertaken to mitigate the impact of the temporary road closures and temporary parking restrictions.

3. That the Transport Management Plan (TMP) and associated Traffic Guidance Scheme (TGS) be implemented. Any modifications to the plans must be agreed with Council prior to the running of the event.

4. That the event organiser abides by the written approval from the NSW Police.

5. That the event organiser notifies the NSW Ambulance, NSW Fire & Rescue, NSW Rural Fire Service and the State Emergency Service of the proposed road closures at least 14 days in advance of the event.

6. That the event organiser notifies local Transport Services (Bus Companies, Taxis) of the proposed road closures at least 14 days in advance of the event and assists in developing alternatives for affected users.

7. TfNSW/SafeWork NSW accredited persons (Implement Traffic Control Plans) are to be used for the establishment and removal of the traffic control devices.

8. TfNSW/SafeWork NSW accredited traffic controllers (Traffic Controller) are to be used to control traffic.

9. That the event organiser abides by any other condition that Council or the Police may impose at any time.

10. That the event organiser submits to Council 28 days prior to the commencement of the event evidence of Public Liability Insurance for the amount of $20 million, which is valid for the duration of the event, including placement and removal of traffic control devices.

11. The event organiser must have this approval and the Transport Management Plan and Traffic Guidance Scheme described above on site at all times for the duration of the event.

12. That a review of the implementation of the Transport Management Plan be undertaken by the proponent within three months of the conclusion of the event. The review is to be in consultation with Council and other services so that the TMP can be further refined and any issues identified can be addressed prior to any future events.

Discussion

The Beach to Brother Trail Running Festival is an annual event held in and around the Port Macquarie and Camden Haven areas. The 2023 event will be held on Sunday, 22 October 2022. The event includes a marathon, a team-relay marathon, a half-marathon, a 10km, and a 5km distance run. The event spans from Town Beach, Port Macquarie to North Brother Lookout, Laurieton and travels along coastal paths, beaches, shared pathways, and crosses public roads and bridges in the towns of Port Macquarie, Lake Cathie, Bonny Hills, North Haven, and Laurieton.

All crossings will be managed with marshals and traffic control with the only closure being that for Captain Cook Bicentennial Drive in Laurieton. The shoulder of Tuppeny Road, Port Macquarie and Kenny Drive will also be utilised for the event.

From start to finish, the venue travels a point-to-point distance of approximately 43km.

The attached Traffic Management Plans (TMP) and Traffic Guidance Schemes (TGS) have been generated to address both runner safety and reduce the impact on traffic during the event. The course has been identified as having minimal impact on road traffic and pedestrians.

It is proposed to have course Marshals located at the following locations:

· Flynn’s Beach entry

· Bold St/Mill St Junction, Laurieton

A TfNSW approved Traffic Controller will be in place on Captain Cook Bicentennial Drive, Laurieton.

All associated infrastructure required to implement the plan will be installed by “Men and Women at Work” licenced staff. Set up and pack down will occur between:

· 0530hrs and 0830hrs on the morning of the event.

· 1200hrs and 1400hrs on the afternoon of the event.

Consistent with previous events there is expected to be minor impacts on the non-event community. The event will be conducted early on a Sunday where pedestrian traffic on the pathways will be restricted, however is consistent with similar events and will progressively open up following the participant’s progress. Signage will be placed in strategic locations in the weeks leading up to the event to provide notice an event will take place.

Consultation

Consultation will be undertaken consistent with the conditions of event approval.

Attachments

1 ⇩. Traffic Management Plan - Beach to Brother

2 ⇩. Risk Assessment - Beach to Brother

3 ⇩. Site Plan - Beach to Brother

AGENDA

Local Traffic Committee

26/07/2023

Item: 08

Subject: Rainbow by the Beach, Laurieton

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub-delegation, for implementation:

That Council approve the temporary road closures and associated transport management arrangements associated with the Rainbow on the River Mardi Gras and Festival on Saturday, 28th October 2023, subject to the following conditions:

1. That the event organiser advertises, at no cost to Council, the following details of all temporary road closures and temporary parking restrictions associated with this event in the local print media on separate days, at least twice (2) within 28 days prior to the event:

· temporary road closure location, times and duration

· temporary parking restriction location, times and duration

· alternative routes and access arrangements.

2. That the event organiser advertises the event by undertaking a letter box drop to all residents and businesses directly affected by the temporary road closures and temporary parking restrictions at least 28 days prior to the event, advising the following:

· event name

· event times

· contact details of at least two (2) people involved in the organisation of the event, in case of an emergency

· proposed actions to be undertaken to mitigate the impact of the temporary road closures and temporary parking restrictions.

3. That the Transport Management Plan (TMP) and associated Traffic Guidance Scheme (TGS) be implemented. Any modifications to the plans must be agreed with Council prior to the running of the event.

4. That the event organiser abides by the written approval from the NSW Police.

5. That the event organiser notifies the NSW Ambulance, NSW Fire & Rescue, NSW Rural Fire Service and the State Emergency Service of the proposed road closures at least 28 days in advance of the event.

6. That the event organiser notifies local Transport Services (Bus Companies, Taxis) of the proposed road closures at least 28 days in advance of the event and assists in developing alternatives for affected users.

7. TfNSW/SafeWork NSW accredited persons (Implement Traffic Control Plans) are to be used for the establishment and removal of the traffic control devices.

8. TfNSW/SafeWork NSW accredited traffic controllers (Traffic Controller) are to be used to control traffic.

9. That the event organiser abides by any other condition that Council or the Police may impose at any time.

11. The event organiser must have this approval and the Transport Management Plan and Traffic Guidance Scheme described above on site at all times for the duration of the event.

Discussion

Rainbow on the Beach is a “Mardi Gras” style family friendly event and festival targeted towards the entire community. Road closures and traffic impacts of the event are being considered via this report. Other considerations outside of traffic will be attended to via a formal DA.

Traffic Management Plans are attached that provide context to the event which is a parade through the main Street of Laurieton at 3pm. The proposal is to close the following streets:

· Lake Street at the Tunis Street intersection

· Short Street at the Tunis Street intersection

· Seymour Street at Bold Street intersection

This will result in no access to Bold Street south of Kew Road with this traffic directed west along Tunis Street. Access to the Laurieton RSL will remain. There will be no access north onto Bold Street from Laurie Street and no access to Laurie Street east of Bold Street

These closures will permit the parade to proceed along Tunis Street, from the start at Short Street, progressing to Bold Street between Tunis and Laurie Street and Laurie Street between Bold Street and the finish adjacent to the Laurieton pool.

It is proposed to implement the road closures prior to 3pm to permit the parade to commence at 3pm. Following completion of the parade all traffic control measures will be removed at approximately 4pm.

All traffic control will be undertaken by authorised traffic controllers.

Consultation

Consultation will be undertaken as outlined in the event approval conditions. The event organiser will undertake all required community consultation with affected businesses and residents via letter.

Attachments

1 ⇩. Traffic Management Plan - Rainbow on the River

2 ⇩. Festival Map - Rainbow on the River

3 ⇩. Risk Assessment - Rainbow on the River

4 ⇩. Event Management Plan - Rainbow on the River

AGENDA

Local Traffic Committee

26/07/2023

Item: 09

Subject: Road, Gravel, Mountain Event

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub-delegation, for implementation:

That Council approve the transport management arrangements associated with the Road, Gravel Mountain Event on Saturday - Sunday, 23-24 September 2023, subject to the following conditions:

1. That the Transport Management Plan (TMP) and associated Traffic Guidance Scheme (TGS) be implemented. Any modifications to the plans must be agreed with Council prior to the running of the event.

2. That the event organiser abides by the written approval from the NSW Police.

3. That the event organiser consults with Transport for NSW regarding any potential traffic impacts to the Oxley Highway,

4. That the event organiser notifies the NSW Ambulance, NSW Fire & Rescue, NSW Rural Fire Service and the State Emergency Service of the proposed event at least 28 days in advance of the event.

5. That the event organiser notifies local Transport Services (Bus Companies, Taxis), as well as Forestry Corporation of NSW of the proposed event at least 28 days in advance of the event.

6. That the event organiser abides by any other condition that Council or the Police may impose at any time.

7. That the event organiser submits to Council 28 days prior to the commencement of the event evidence of Public Liability Insurance for the amount of $20 million, which is valid for the duration of the event, including placement and removal of any traffic control devices.

8. The event organiser must have this approval and the Transport Management Plan and Traffic Guidance Scheme described above on site at all times for the duration of the event.

9. That a review of the implementation of the Transport Management Plan be undertaken by the proponent within three months of the conclusion of the event. The review is to be in consultation with Council and other services so that the TMP can be further refined and any issues identified can be addressed prior to any future events

Discussion

The inaugural Road, Gravel, Mountain event is proposed for Saturday and Sunday, 23-24 September 2023 and will be conducted on various roads in the Beechwood, Toms Creek, Log Flat area.

There are no proposed road closures associated with the event however it is anticipated there will be approx. 50-100 competitors operating on both local and forestry roads. Roadside event signage will be displayed at key locations along the course.

Saturday’s event is both a 110km and a 34km bike ride starting at the Beechwood Hotel at 7:00am and 8:00am respectively.

The course includes:

· Beechwood Road

· Neville Road

· Bellangry Road

· Hastings Forest Way

· Mackays Ridge Road

· Right Arm Road

· Pappinbarra Road Left Arm

· Pappinbarra Road

· John Wallis Road

· Pipeclay Road

· Kindee Road

The loop concludes at Kindee Bridge on Kindee Road.

Sunday’s event is both a 60km and a 40km bike ride starting at Toms Creek Road, Ellenborough at 7:00am and 8:00am respectively.

The course includes:

· River Street

· Toms Creek Road

· Innes View Road

· Boorganna Walking Track

The loop concludes at the same start location at Ellenborough.

Staging and the event centre will be located at the Long Flat Pub, Oxley Highway.

Riders will obey all road rules and there is only one location where riders cross opposing traffic on Pappinbarra Road at the Pipleclay Road intersection. At this location riders will be held, if required, by volunteer staff. There is no intent to control or direct traffic.

Consultation

Consultation will be undertaken consistent with the conditions of event approval including advice/consultation with TfNSW regards potential impacts to the Oxley Highway.

Attachments

1 ⇩. Traffic Management Plan1 - Road Gravel Mountain

2 ⇩. Traffic Management Plan 2 - Road Gravel Mountain

3 ⇩. Traffic Management Plan 3 - Road Gravel Mountain

4 ⇩. Application - Road Gravel Mountain

AGENDA

Local Traffic Committee

26/07/2023

Item: 10

Subject: Kingfisher Road Parking Restrictions, Port Macquarie

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council

1. Install No Parking Signage at various locations on Kingfisher Road and Lyrebird Place, Port Macquarie as detailed in this report

2. Notify adjoining residents and businesses of new signs

3. Undertake specific education with Charles Sturt University and the associated accommodation facilities on parking behaviour

Discussion

Council has received several complaints in relation to illegal and nuisance parking along Kingfisher Road and adjacent side streets. The parking has resulted in safety concerns and inconvenience.

To date enforcement of the parking rules and previous signposting adjacent to the University has been undertaken however the problem remains and has been compounded by further development associated with the University. Development compliance of the related accommodation facilities has been tested and confirmed that, although the available on-site parking has been reduced through ongoing development, the surrounding facilities are still operating consistent with their required parking ratios.

Council did consider the implementation of a residential parking permit system though found that there would be several constraints to this system. It is still an option for the future if the suggested improvement of additional signage and education does not work.

In lieu of a residential parking permit system the suggested solution is to implement regulatory parking restrictions on both Kingfisher Road as well as Lyrebird Place where both illegal and nuisance parking is occurring. This restriction will extend on previous restrictions placed on Kingfisher Road and is seen as a first step in progression of controls measures available to Council to readily implement.

It should be noted that regulation and controls are seen as a measure to be implemented only as necessary and not as a first resort. Typically in the hierarchy of controls, removing the source of impact and altering functional measures such as through appropriate development and facility operations are examined first before other control measures. However as above, Council is limited in its ability to effect development controls or adjust university operations.

There are areas along Kingfisher Road where widening of the pavement has been provided specifically so that vehicles can park safely. It is acknowledged the proposed solution may unnecessarily inconvenience residents along Kingfisher Road who prefer to park on the road adjoining their property, particularly where these parking bays are in place. The proposed solution is intended to balance the needs of residents whilst reducing impacts of driver behaviour associated with surrounding land use, as well as remove confusion with the signage.

Please see the figure below outlining the proposed solution.

Figure 1 - Diagram of proposed no-parking areas

Under the proposed arrangement, parking will be restricted to only where there is sufficient pavement width to accommodate parking on one or both sides of the road while still permitting 6m of clear through-road. It is has been observed the highest parking demand is still adjacent to the University carpark where there is approximately 9m of available pavement. In this location it is proposed to retain kerbside parking to the side adjoining the University carpark and parking restricted opposite. There are several parking bays along Kingfisher Road where it is proposed that parking be retained. The placement of signs will also assist to prevent spill out of these spaces and encroachment into the through lanes from vehicles parking partially in the bays at an angle. In association with this proposal Council will undertake significant notification to residents, CSU, and businesses.

There is a significant risk that these displaced vehicles will simply displace to a nearby location. Unfortunately, with limited ability to direct the University patronage and private accommodation providers to make further provision for their patrons off the street, this risk remains ongoing. Ongoing monitoring and enforcement where required will be undertaken consistent with other Parking Rules which define the clearances for parked vehicles, as well as further discussions with the University and accommodation providers if required.

Internal Consultation

Councils Development and Compliance staff have been consulted to identify development compliance of the existing facilities.

Financial and Economic Implications

Implementation of these signs will be undertaken with current operational budgets.

Attachments

Nil

AGENDA

Local Traffic Committee

26/07/2023

Item: 12

Subject: Marian Drive Temporary Road Closure, Port Macquarie

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub-delegation, for implementation:

That Council approve the temporary road closure and associated transport management arrangements associated with the development works DA2017/870 to be undertaken in August, subject to the following conditions:

1. That the applicant advertises, at no cost to Council, the following details of all temporary road closures associated with this works in the local print media on separate days, at least twice (2) within 28 days prior to the event:

· temporary road closure location, times and duration

· alternative routes and access arrangements.

2. That the applicant advertises the works by undertaking a letter box drop to all residents and businesses directly affected by the temporary road closure at least 28 days prior to the works, advising the following:

· Nature of the work

· contact details of at least two (2) people involved in the organisation of the works, in case of an emergency

· proposed actions to be undertaken to mitigate the impact of the temporary road closure.

3. That the Transport Management Plan (TMP) and associated Traffic Guidance Scheme (TGS) be implemented. Any modifications to the plans must be agreed with Council prior to the works.

4. That the applicant notifies the NSW Ambulance, NSW Fire & Rescue, NSW Rural Fire Service and the State Emergency Service of the proposed road closure at least 28 days in advance of the works.

5. That the applicant organiser notifies local Transport Services (Bus Companies, Taxis) of the proposed road closure at least 28 days in advance of the works and assists in developing alternatives for affected users.

6. TfNSW/SafeWork NSW accredited persons (Implement Traffic Control Plans) are to be used for the establishment and removal of the traffic control devices.

7. TfNSW/SafeWork NSW accredited traffic controllers (Traffic Controller) are to be used to control traffic.

8. That the applicant abides by any other condition that Council or the Police may impose at any time.

9. That the applicant submits to Council 28 days prior to the commencement of the works evidence of Public Liability Insurance for the amount of $20 million, which is valid for the duration of the works, including placement and removal of traffic control devices.

10. The applicant must have this approval and the Transport Management Plan and Traffic Guidance Scheme described above on site at all times for the duration of the works.

11. That a review of the implementation of the Transport Management Plan (TMP) be undertaken by the proponent within three months of the conclusion of the works. The review is to be in consultation with Council and other services so that the TMP can be further refined and any issues identified can be addressed prior to any future similar works.

Executive Summary

Council have received a request to close Marian Drive to facilitate the construction of additional stormwater infrastructure associated with 69 Marian Drive.

The applicant M C Dirtworx have lodged a road occupancy application with the anticipated timing to be determined on receipt of the in-principle support of the LTC. It is expected the work will be undertaken over four days (Mon-Thu) in August/September.

The work involves a complete closure of Marian Drive with detours in place via Merrymen Way to enable two separate crossings to be completed adjacent to 69 Marian Drive.

Background

Council does not generally support road closures associated with works from neighbouring development, however, Council officers will consider closure on cases where the overall impact can be minimised through a shorter construction time from not having to manage traffic in conjunction with the works. Cost savings measures alone are not considered an adequate reason for supporting road closures.

In this instance, the road closure will allow the works to progress more quickly and will reduce the overall traffic and amenity impact to neighbouring residents. The proposed detour is seen to be a positive mitigation measure that will offset the impacts from the closure.

Consultation

Consultation will be undertaken consistent with the conditions of approval of the works. The applicant is expected to undertake all required community consultation with affected businesses and residents via letter.

Attachments

1 ⇩. Traffic Guidance Scheme - Marian Drive