Agenda of Local Traffic Committee - Wednesday, 25 September 2024

Where the advice of the LTC is not unanimous, the dissenting vote should be named and noted in the recommendation to Council, or its sub delegate.

The Chairperson of the LTC does not have a casting vote on any matter considered by the LTC.

If the Council decides to proceed with a proposal where the advice from the LTC is not unanimous support, then the Council must first advise TfNSW and the NSW Police Representatives in writing of their intention to approve the proposal. The TfNSW or the NSW Police may then lodge an appeal to the Regional Traffic Committee. Council must not exercise any of the functions, in relation to the subject proposal, for a period of 14 days from the date of notification in writing.

6. Convenor

The Committee shall be convened by the Council voting representative. It shall be the responsibility of the convenor to ensure the conduct of the meeting including voting, informal advisor, public and media participation is undertaking in accordance with the TfNSW. Guidelines.

7. Meeting Formats

Council’s Community Infrastructure Planning and Design team are responsible for the co-ordination of Committee advice, scheduling of meetings, preparation and circulation of meeting minutes, and provide general support services to the Committee. The Community Infrastructure Planning and Design team is also responsible for providing advice in relation to the conduct of meetings.

The most common format for LTC meetings is regular face to face meeting held in the offices of the Council.

Acceptable alternative meeting formats include:

· Electronic meetings - where the advice of the members is sought via email or via

virtual meeting.

· A combination of electronic and face to face meetings

a) Agendas, minutes, and reports

All meetings require the preparation of an agenda. An agenda must be pre prepared by Council and circulated to all formal members and informal advisors of the Committee a minimum of one week prior to the meeting.

For each agenda item, Council must prepare a report which must contain a brief summary of the issue, detail of the proposed solution including a plan if the proposal involves signs, lines or structures, details of the policies.

Urgent out of session items can be circulated to all formal members and informal advisors of the Committee for consideration and comment. Votes will be recorded via email and tabled at the next meeting to be formally recorded and adopted as a General Business item.

All meetings require a written record of proceedings in the form of formal Minutes. The minutes must be prepared by Council and circulated to all formal members and informal advisors of the Committee within two weeks of the meeting being held. The LTC minutes will be presented at the next Ordinary Council meeting for endorsement.

b) Site visits

It is recommended that each member of the LTC undertake a site visit prior to considering any proposal. This site visit may be undertaken individually or as an organised joint visit.

8. Delegations

Council has delegations to authorise traffic control facilities and devices as prescribed in the Delegations to Councils – Regulation of Traffic October 2001.

Council has sub-delegated its powers in respect of Division 1 of Part 4 of the Road Transport (Safety and Traffic Management) Act 1999 and Division 2 of Part 5 of the Road Transport (Safety and Traffic Management) (Road Rules) Regulation 1999 to the Director of Infrastructure Services and the Technical Services Manager.

Local Traffic Committee

ATTENDANCE REGISTER

Voting Member:	24/01/24	27/03/24	22/05/24	24/07/24
Mayor Peta Pinson - (Chair)	P	P	P	P
Christine Murray - Traffic for NSW	P	P	P	P
Daniel Finch - NSW Police	P	P	P	P
Terry Sara - Representative of Member for Port Macquarie	X	X	X	X
Michael Kemp - Representative of Member for Oxley	X	X	X	X
Non-voting:
Ellie Granger - Transport for NSW				P
Carl Eade - Port Macquarie Taxis	X	P	P	P
Marie Visvikis - Port Macquarie Taxis	X	X	X	X
Ben Cantor - Central Coast and North Coast Busways	P	P	X	X
Dave Davies - Central Coast and North Coast Busways			P	A
Robert Fish - Director Community Infrastructure	P	P	A	A
Blayne West - Group Manager Planning and Design	A	P	P	P
Mark Edenborough - Manager Planning and Design Programs, Community Infrastructure Planning and Design	P	P	P	P
Brendan Goodall - Transport Engineer Programs				P
Dette Gamon - Education Officer	P	P	X	X
Jenna O’Connell - Education Officer			P	P
Julia Cutagar - Education Officer			P	P
Rosemary Ashman - Support Officer	A	P	P	P
Observer:
Councillor - Lauren Edwards - PMHC	N/A	N/A	N/A	N/A

KEY:

P = Present

PV = Proxy Vote

A= Absent With Apology

X= Absent Without Apology

Meeting Dates for 2024

Wednesday 24/01/2024	Committee Room	10:00am - 11:30am
Wednesday 27/03/2024	Committee Room	10:00am - 11:30am
Wednesday 22/05/2024	Committee Room	10:00am - 11:30am
Wednesday 24/07/2024	Committee Room	10:00am - 11:30am
Wednesday 25/09/2024	Committee Room	10:00am - 11:30am
Wednesday 27/11/2024	Committee Room	10:00am - 11:30am

MINUTES

Local Traffic Committee Meeting

24/07/2024

PRESENT

Voting Members:

Mayor Peta Pinson (Chair)

Christine Murray Transport for NSW

Sergeant Daniel Finch NSW Police Force

Non-voting:

Ellie Granger Transport for NSW

Carl Eade, Port Macquarie Taxis

Blayne West, Group Manager Community Infrastructure Planning & Design

Mark Edenborough, Manager Planning and Design Programs

Brendan Goodall, Transport Engineer Programs

Jenna O’Connell, Education Officer

Julia Cutajar, Education Officer

Rosemary Ashman, Support Officer

The meeting opened at 10.00am

01 ACKNOWLEDGEMENT OF COUNTRY

The Acknowledgement of Country was delivered.

02 APOLOGIES

CONSENSUS:

That the apologies received from the following be accepted:

· Director - Robert Fish

· Busways - Dave Davies

03 CONFIRMATION OF MINUTES

cONSENSUS:

That the Minutes of the Local Traffic Committee Meeting held on 22 May 2024 be confirmed.

UNANIMOUS SUPPORT

04 DISCLOSURES OF INTEREST

There were no disclosures of interest presented.

05 BUSINESS ARISING FROM PREVIOUS MINUTES

Item	12.02	22 December 2023
Subject	Lake Cathie Speed Reduction
Discussion: Action Required:	Port Macquarie Taxis noted that development and traffic around Houston Mitchell Drive in Lake Cathie has increase traffic and potential for incident (Construction of a new Ambulance Station and Aged Residential Development). It was suggested that a speed zone reduction a reduction in the speed limit from 70kph to 50kph near the construction areas. Speed Zone Reviews are undertaken by TfNSW. Council is in talks with TfNSW about reviewing the speed zone at this location..
	TfNSW has conducted an initial site inspection but will need to revisit during a non-holiday period to assess regular traffic conditions. TfNSW are commencing a speed zone review which will investigate moving the current 50 kph zone southwards to cover the intersection with Solomon Drive. Both the council and the police support the proposed speed zone change. Council is preparing a quotation for the necessary signage and line marking to support the speed zone change.
Update:	Quotation for implementation of signage is still outstanding.
Action:	Council to advise TfNSW and Local Traffic Committee on timeframe for provision of quotation. TfNSW seeking to resolve this matter promptly.
UNANIMOUS SUPPORT

06 Beach To Brother - Sunday 22 September 2024

CONSENSUS:

That it be a recommendation to the Director Community Infrastructure, under sub-delegation, for implementation:

That Council approve the temporary road closures and support the associated transport management arrangements associated with the 2024 Beach to Brother event on 22 September 2024, subject to conditions contained within the attached Draft Section 138 Approval Certificate.

UNANIMOUS SUPPORT

07 Koala Vehicle Strike Signage - Traffic and Speed Data

CONSENSUS:

1. This report is for the information of the Local Traffic Committee only.

2. That the report be distributed to Koala Conservation Australia.

UNANIMOUS SUPPORT

08 Hibbard Drive Parking Restrictions, Port Macquarie

CONSENSUS:

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council

1. Install No Parking Signage at various locations on Hibbard Drive, Port Macquarie as detailed in this report

2. Notify adjoining residents and businesses of new signs

3. Undertake specific education with adjoining businesses regarding the use of off-street parking.

UNANIMOUS SUPPORT

09 Matthew Flinders Drive & The Fairway - New Parking Restrictions

CONSENSUS:

This report is for the information of the Local Traffic Committee only.

UNANIMOUS SUPPORT

10 Parking restriction changes at Bonny Hills new shared pathway

CONSENSUS:

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council

1. Install 2 x P5 Parking Signs on Ocean Drive, Bonny Hills within the soon to be constructed pull off bay opposite 937 Ocean Drive as detailed within the plans attached to the report.

2. Notify adjoining residents and businesses of new signs.

UNANIMOUS SUPPORT

11 GENERAL BUSINESS

11.01 Council Projects

Gordon/Horton Street intersection - engaged contractor - works to commence late August 2024. Mostly nightworks with a formal notification coming to the Committee

11.02 Lorne Road Upgrade

Sealing of 2 km of road between Playford Road and Upsalls Creek. Traffic lanes will be under traffic controls with one lane open.

11.03 Slice Of Haven Festival

The Slice of Haven Food & Beverage Festival, celebrating local talent, food and experiences, is scheduled for Sunday 29 September 2024. It will held on the corner of Seymour and McLennan Streets, Laurieton.

The festival will be reported to the next Local Traffic Committee held on 25 September 2024 for approval.

The meeting closed at 10.37am .

AGENDA

Local Traffic Committee

25/09/2024

Item: 04

Subject: DISCLOSURES OF INTEREST

RECOMMENDATION

That Disclosures of Interest be presented

DISCLOSURE OF INTEREST DECLARATION

Name of Meeting:

Meeting Date:

Item Number:

Subject:

I, the undersigned, hereby declare the following interest:

Pecuniary:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary – Significant Interest:

Take no part in the consideration and voting and be out of sight of the meeting.

Non-Pecuniary – Less than Significant Interest:

May participate in consideration and voting.

For the reason that:

Name:

Signed:

Date:

Please submit to the Governance Support Officer at the Council Meeting.

(Refer to next page and the Code of Conduct)

Pecuniary Interest

4.1 A pecuniary interest is an interest that you have in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to you or a person referred to in clause 4.3.

4.2 You will not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision you might make in relation to the matter, or if the interest is of a kind specified in clause 4.6.

4.3 For the purposes of this Part, you will have a pecuniary interest in a matter if the pecuniary interest is:

(a) your interest, or

(b) the interest of your spouse or de facto partner, your relative, or your partner or employer, or

4.4 For the purposes of clause 4.3:

(a) Your “relative” is any of the following:

i) your parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child

ii) your spouse’s or de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child

iii) the spouse or de facto partner of a person referred to in paragraphs (i) and (i)

(b) “de facto partner” has the same meaning as defined in section 21C of the Interpretation Act 1987.

4.5 You will not have a pecuniary interest in relation to a person referred to in subclauses 4.3(b) or (c)

(a) if you are unaware of the relevant pecuniary interest of your spouse, de facto partner, relative, partner, employer or company or other body, or

(b) just because the person is a member of, or is employed by, a council or a statutory body, or is employed by the Crown, or

(c) just because the person is a member of, or a delegate of a council to, a company or other body that has a pecuniary interest in the matter, so long as the person has no beneficial interest in any shares of the company or body.

Non-Pecuniary

5.1 Non-pecuniary interests are private or personal interests a council official has that do not amount to a pecuniary interest as defined in clause 4.1 of this code. These commonly arise out of family or personal relationships, or out of involvement in sporting, social, religious or other cultural groups and associations, and may include an interest of a financial nature.

5.2 A non-pecuniary conflict of interest exists where a reasonable and informed person would perceive that you could be influenced by a private interest when carrying out your official functions in relation to a matter.

5.3 The personal or political views of a council official do not constitute a private interest for the purposes of clause 5.2.

5.4 Non-pecuniary conflicts of interest must be identified and appropriately managed to uphold community confidence in the probity of council decision-making. The onus is on you to identify any non-pecuniary conflict of interest you may have in matters that you deal with, to disclose the interest fully and in writing, and to take appropriate action to manage the conflict in accordance with this code.

5.5 When considering whether or not you have a non-pecuniary conflict of interest in a matter you are dealing with, it is always important to think about how others would view your situation.

Managing non-pecuniary conflicts of interest

5.6 Where you have a non-pecuniary conflict of interest in a matter for the purposes of clause 5.2, you must disclose the relevant private interest you have in relation to the matter fully and in writing as soon as practicable after becoming aware of the non-pecuniary conflict of interest and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter. In the case of members of council staff other than the Chief Executive Officer, such a disclosure is to be made to the staff member’s manager. In the case of the Chief Executive Officer, such a disclosure is to be made to the mayor.

5.7 If a disclosure is made at a council or committee meeting, both the disclosure and the nature of the interest must be recorded in the minutes on each occasion on which the non-pecuniary conflict of interest arises. This disclosure constitutes disclosure in writing for the purposes of clause 5.6.

5.8 How you manage a non-pecuniary conflict of interest will depend on whether or not it is significant.

5.9 As a general rule, a non-pecuniary conflict of interest will be significant where it does not involve a pecuniary interest for the purposes of clause 4.1, but it involves:

a) a relationship between a council official and another person who is affected by a decision or a matter under consideration that is particularly close, such as a current or former spouse or de facto partner, a relative for the purposes of clause 4.4 or another person from the council official’s extended family that the council official has a close personal relationship with, or another person living in the same household

b) other relationships with persons who are affected by a decision or a matter under consideration that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

c) an affiliation between the council official and an organisation (such as a sporting body, club, religious, cultural or charitable organisation, corporation or association) that is affected by a decision or a matter under consideration that is particularly strong. The strength of a council official’s affiliation with an organisation is to be determined by the extent to which they actively participate in the management, administration or other activities of the organisation.

d) membership, as the council’s representative, of the board or management committee of an organisation that is affected by a decision or a matter under consideration, in circumstances where the interests of the council and the organisation are potentially in conflict in relation to the particular matter

e) a financial interest (other than an interest of a type referred to in clause 4.6) that is not a pecuniary interest for the purposes of clause 4.1

f) the conferral or loss of a personal benefit other than one conferred or lost as a member of the community or a broader class of people affected by a decision.

5.10 Significant non-pecuniary conflicts of interest must be managed in one of two ways:

a) by not participating in consideration of, or decision making in relation to, the matter in which you have the significant non-pecuniary conflict of interest and the matter being allocated to another person for consideration or determination, or

b) if the significant non-pecuniary conflict of interest arises in relation to a matter under consideration at a council or committee meeting, by managing the conflict of interest as if you had a pecuniary interest in the matter by complying with clauses 4.28 and 4.29.

5.11 If you determine that you have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest you must also explain in writing why you consider that the non-pecuniary conflict of interest is not significant and does not require further action in the circumstances.

5.12 If you are a member of staff of council other than the Chief Executive Officer, the decision on which option should be taken to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of your manager. In the case of the Chief Executive Officer, the decision on which option should be taken to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of the mayor.

5.13 Despite clause 5.10(b), a councillor who has a significant non-pecuniary conflict of interest in a matter, may participate in a decision to delegate consideration of the matter in question to another body or person.

5.14 Council committee members are not required to declare and manage a non-pecuniary conflict of interest in accordance with the requirements of this Part where it arises from an interest they have as a person chosen to represent the community, or as a member of a non-profit organisation or other community or special interest group, if they have been appointed to represent the organisation or group on the council committee.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

This form must be completed using block letters or typed.

If there is insufficient space for all the information you are required to disclose,

you must attach an appendix which is to be properly identified and signed by you.

[insert full name of councillor]

In the matter of

[insert name of environmental planning instrument]

Which is to be considered at a meeting of the

[insert name of meeting]

Held on

[insert date of meeting]

PECUNIARY INTEREST

Address of the affected principal place of residence of the councillor or an associated person, company or body (the identified land)

Relationship of identified land to councillor

[Tick or cross one box.]

 The councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease, trust, option or contract, or otherwise).

 An associated person of the councillor has an interest in the land.

 An associated company or body of the councillor has interest in the land.

MATTER GIVING RISE TO PECUNIARY INTEREST[1]

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject land2

[Tick or cross one box]

 The identified land.

 Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

Effect of proposed change of zone/planning control on councillor or associated person

[Tick or cross one box]

 Appreciable financial gain.

 Appreciable financial loss.

[If more than one pecuniary interest is to be declared, reprint the above box and fill in for each additional interest]

Councillor’s Signature: ………………………………. Date: ………………..

This form is to be retained by the council’s Chief Executive Officer and included in full in the minutes of the meeting

Last Updated: 3 June 2019

Important Information

This information is being collected for the purpose of making a special disclosure of pecuniary interests under clause 4.36(c) of the Model Code of Conduct for Local Councils in NSW (the Model Code of Conduct).

The special disclosure must relate only to a pecuniary interest that a councillor has in the councillor’s principal place of residence, or an interest another person (whose interests are relevant under clause 4.3 of the Model Code of Conduct) has in that person’s principal place of residence.

Clause 4.3 of the Model Code of Conduct states that you will have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relative or because your business partner or employer has a pecuniary interest. You will also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

“Relative” is defined by clause 4.4 of the Model Code of Conduct as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.

You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular. Complaints about breaches of these requirements are to be referred to the Office of Local Government and may result in disciplinary action by the Chief Executive of the Office of Local Government or the NSW Civil and Administrative Tribunal.

This form must be completed by you before the commencement of the council or council committee meeting at which the special disclosure is being made. The completed form must be tabled at the meeting. Everyone is entitled to inspect it. The special disclosure must be recorded in the minutes of the meeting.

[1] Clause 4.1 of the Model Code of Conduct provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter, or if the interest is of a kind specified in clause 4.6 of the Model Code of Conduct.

2 A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in clause 4.3 of the Model Code of Conduct has a proprietary interest

AGENDA

Local Traffic Committee

25/09/2024

Item: 05

Subject: BUSINESS ARISING FROM PREVIOUS MINUTES

Item	12.02	22 Dec 2023
Subject	Lake Cathie Speed Reduction
Discussion: Action Required:	Port Macquarie Taxis noted that development and traffic around Houston Mitchell Drive in Lake Cathie has increase traffic and potential for incident (Construction of a new Ambulance Station and Aged Residential Development). It was suggested that a speed zone reduction from 70kph to 50kph should be considered in this vicinity. Speed Zone Reviews are undertaken by TfNSW. Council is in discussions with TfNSW regarding a speed zone review at this location.
Update:	TfNSW attended site to inspect, unfortunately it was during the School Holidays and will need to revisit during School time. TfNSW are commencing a speed zone review which will investigate moving the current 50 km/hr zone southwards to cover the intersection with Solomon Drive. Council and Police support the proposed change. Council are presently preparing a quotation for the installation of the signage and linemarking as required to support this change.
Update:	Quotation for implementation of signage still outstanding.
Action:	Council to advise TfNSW and Local Traffic Committee on timeframe for provision of quotation. TfNSW seeking to resolve this matter quickly.
Update:	Quotation provided to TfNSW. Works planned for August 2024 Implementation by internal maintenance crews.
Update:	Complete

Item: 06

Subject: 2024/25 Road Resurfacing Program - 12 month look-ahead

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

This report is for the information of the Local Traffic Committee only.

Executive Summary

As part of the adoption of the annual Operational Plan in June 2024, Port Macquarie-Hastings Council has confirmed its annual road resurfacing program for 2024-2025.

The objectives of the program include preventing water damage to roads, extending the lifespan of sealed road assets, and reducing pavement defects to avoid costly future repairs and are undertaken in accordance with the councils Asset Management Strategy and various other strategic planning documents.

For the 2024-2025 period, the Council has allocated $5,144,424 to resurface 103 roads, totalling approximately 45km across the local government area. The funding sources include the Regional Roads Block Grant, the Roads 2 Recovery Grant, and Council allocations, with the distribution of works spanning various localities.

This report provides details of the roads included in the 2024-2025 annual program for the information of the Local Traffic Committee, with further detailed updates to be provided via notifications once works commencement dates have been confirmed.

Discussion

Port Macquarie-Hastings Council undertakes an annual road resurfacing program in accordance with our Asset Management Strategy, and various other strategies ranging from our Community Strategic Plan, down to the various relevant Detailed Action Plans.

Council is obliged to renew its transport assets as it is legislated via the Local Government Act 1993 under the NSW Government's Integrated Planning and Reporting (IP&R) framework, which requires that Council's renew their asset liabilities under their Asset Management obligations as part of the Resourcing Strategy (RS).

More generally, Port Macquarie - Hastings Council undertakes an annual proactive road resurfacing program, which seeks to:

· Prevent water ingress through the pavement and resulting damage to the road.

· Prolong the life of our range of sealed road assets, and

· To reduce pavement defects such as potholes, and prevent additional, expensive pavement rehabilitation works to be needed in the future.

Council’s 2024-2025 Operational Plan allocates funding in the amount of $5,144,424 to our annual road renewal program, with the program funding makeup as detailed below:

Program	Budget
Regional Roads Block Grant Funding (Grant)	$1,896,430
Local Roads Proactive Transport Program (Roads 2 Recovery Grant)	$1,194,934
Council allocation (from a range of sources)	$2,053,060
	$5,144,424

2024/2025 sees this funding allocated to the resurfacing of 103 roads, with a total length of approximately 45km, spread across our local government area. The spread of our proposed road resurfacing works is as defined in the table below:

Locality	Number of Roads
Port Macquarie/Lake Innes	43
Camden Haven/Laurieton/Lake Cathie	20
Kew/Kendall/Lakewood/Middle Brother	19
Rural	7
Telegraph Point	4
Wauchope	10

Attached to this report is a detailed listing of all the roads and locations subject to resurfacing in 2024/2025. This information is presented for the information of the Local Traffic Committee only at this time, with further detailed updates to be provided via notifications once works commencement dates have been confirmed.

Attachments

1 ⇩. Roads Program 2024/25

AGENDA

Local Traffic Committee

25/09/2024

Item: 07

Subject: The Sanctuary/Thrumster Business Park - Parking restrictions and linemarking of new subdivision

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council:

1. Install a centreline along the length of Brush Cherry Boulevarde to define lane widths, enhancing the visibility of potential hazards for both heavy and light vehicle drivers.

2. Install No Parking signs along the full length of Brush Cherry Boulevard to ensure the maximum available width for heavy vehicle manoeuvrability.

3. Notify adjoining landowners of the new signs and restrictions.

Executive Summary

Brush Cherry Boulevarde is a collector road within the Sanctuary residential subdivision in Thrumster, designed to temporarily accommodate heavy vehicle traffic for the adjacent Thrumster Business Park.

Despite its capability to support such traffic from a pavement perspective, the road's residential design - characterised by a narrower width and a winding alignment - poses safety concerns when used concurrently by heavy vehicles and residential parking.

In response to these concerns, interim safety measures have been proposed, including the installation of a centreline to delineate lane widths and No Parking signage to facilitate heavy vehicle manoeuvrability.

These measures are intended as a medium-term solution until the completion of an alternative access route to the business park via Thrumster Street/Frogs Road.

The long-term plan involves lifting these restrictions once the new access is available, thereby restoring Brush Cherry Boulevarde to its intended residential function. The implementation of these measures reflects a commitment to ensuring the safety and integrity of the residential area while accommodating the current developmental phase of the business park.

Discussion

Brush Cherry Boulevarde, a newly constructed collector road within The Sanctuary residential subdivision in Thrumster (see map below) and is currently serving a dual purpose.

Image 1 - Location Plan

It provides access to the adjacent Thrumster Business Park to the north, while primarily serving the adjoining residential community within The Sanctuary estate.

The road has been designed with a pavement capable of supporting heavy vehicles likely to frequent the adjacent Business Park (General Industrial Zone) in the short term, but its residential nature is reflected in its narrower width and meandering alignment, which are not typically found in industrial estates.

In the long term, an alternative access route to the business park is planned via Thrumster Street/Frogs Road to the west. However, the development sequence has not yet allowed for the construction of these links. Consequently, Brush Cherry Boulevarde is temporarily functioning as the sole access point to the business park. While the pavement is adequate, the road's width does not safely accommodate both heavy vehicle traffic and residential parking.

This is exemplified by the image below:

Image 2 - Existing road alignment of Brush Cherry Boulevarde

To mitigate the safety risks associated with industrial traffic on a residential road, the following measures are proposed:

· The installation of a centreline along Brush Cherry Boulevarde to define lane widths, enhancing the visibility of potential hazards for both heavy and light vehicle drivers.

· The installation of No Parking signs along the full road length to ensure the maximum available width for heavy vehicle manoeuvrability.

Once the long-term alternate and industrial use suitable access route is established, council may consider lifting the parking restrictions and / or implementing No Truck restrictions to Brush Cherry Boulevarde, returning it to a purely residential use. These measures aim to balance the current needs for industrial access with the long-term vision for a safe and residential-suitable road.

Consultation and Engagement

This proposal has been triggered by request from the developer of the Thrumster Business Park estate in response to a perceived future clash between users of the Business Park and residential users.

No specific consultation has been undertaken with the developer of either estate regarding this proposal. It is considered crucial that the signage and line marking identified be undertaken to date on the grounds that this is a safety risk, and an ‘inform only’ type engagement is required post determination by the Local Traffic Committee.

Further, given that both newly constructed estates are currently vacant and that residential and industrial construction activities are yet to commence in either, it is considered important that the signage and line marking be undertaken prior to the commencement of occupation of either estate (likely within the next 6-9 months) to ensure that the parking and use restrictions are applicable to users from occupation.

Attachments

Nil

AGENDA

Local Traffic Committee

25/09/2024

Item: 08

Subject: Clifton Drive, Port Macquarie - Change from 'Gross Load Limit' to 'No Truck' load limit restrictions

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council

1. Change load limit signage applied to Clifton Drive from "Gross Road Limit 5T" to "No Trucks (symbol) - Maximum 5T GVM.

2. Notify the community of the change via social media

Executive Summary

Clifton Drive in Port Macquarie is a key collector road connecting the Oxley Highway with Hastings River Drive. To balance its role as a transport link and maintain safety, a 5T Load Limit is currently enforced, limiting heavy vehicle access.

Exceptions to the current restrictions require Council approval through the National Heavy Vehicle Regulators portal. However, there's a concern that heavy vehicles may be using Clifton Drive without authorisation, as indicated by the absence of exemption applications.

The Mid North Coast Weight of Loads Group have suggested changing the signage to "No Trucks - Maximum 5T GVM," which would alter the exemption requirements, allowing vehicles with destinations beyond the sign to proceed without prior approval, removing an administrative burden whilst still achieving the aims of the restrictions.

The Council is considering this recommendation to improve compliance and safety on Clifton Drive.

Discussion

Clifton Drive in Port Macquarie serves as a crucial collector road, connecting the Oxley Highway with Hastings River Drive. It is an essential transport link, offering the most direct route for vehicles traveling from the west of Port Macquarie to the business and industrial zones in the north and the Lake Road Industrial Area in the south.

The road is situated within a residential area and is known for its steep and winding nature. To preserve residential amenity and to ensure safety on this challenging road whilst maintaining its importance as an essential transport link for passenger vehicles, a 5T Load Limit is currently enforced, restricting heavy vehicle access.

Heavy vehicles wishing to travel between the north and south sides of Port Macquarie are provided with alternate routes such as Widderson Street, which has a safer, flatter, and straighter alignment.

The location of Clifton Drive is shown in red on image 1 below:

Image 1 - Clifton Drive Location Plan

With regard to the current load limit on Clifton Drive, this limit is enforced via the provision of "Gross Road Limit 5T" signage, which can be seen in the google Streetview images below:

Image 2 - southern entry to Clifton Drive (Google Streetview 2024)

Image 3 - northern entry to Clifton Drive (Google Streetview 2024)

Where a heavy vehicle operator seeks an exception to this rule, approval from Council must be obtained via the lodgement of an application via the National Heavy Vehicle Regulators online portal. Any heavy vehicle over 5T utilising Clifton Dr without an approval, may be fined by the Police, National Heavy Vehicle Regulator or the local Mid North Coast Weight of Loads Group.

In this regard, given the aged residential nature of the adjoining neighbourhood and the business premises within that area, it is expected that there would be a range of heavy vehicles needing to access the residents and businesses adjoining Clifton Drive on a daily basis. Such uses would include works such as residential and commercial deliveries plus construction activities. Further, the shops shown in Image 3 above are expected to be receiving routine deliveries.

Council currently only rarely receives applications for heavy vehicle access to Clifton Drive (0 received in 2024), suggesting that heavy vehicle drivers are possibly utilising Clifton Dr without approval.

Recent discussions with the Mid North Coast Weight of Loads Group have revealed that Clifton Drive is a location where trucks are routinely stopped and have been fined on occasion.

As part of these discussions, the Mid North Coast Weight of Loads Group have recommended that Council consider changing the signage from the current "Gross Road Limit 5T" to "No Trucks (symbol) - Maximum 5T GVM."

This change in signage triggers a change in the road rules applicable to exemptions to the signage. Specifically, whereby the current signage requires exemption via application, the suggested “No Trucks (symbol) - Maximum 5T GVM” signage “does not apply to a driver if the destination of the driver lies beyond the no trucks sign and

a) There is no other route by which the driver could reach the destination, or

b) Any other route by which the drivers vehicle could reach that destination would require the vehicle to pass another no trucks sign” (Road Rules 2014, S104 part 4)

Given that the road is primarily load limited for amenity purposes and not structural load related reasons, the change as suggested by the Mid North Coast Weight of Loads Group is supported by Council staff and is presented to the Local Traffic Committee for endorsement.

It is considered that the change will reduce administrative tasks and allow legitimate current users of the area to continue to utilise the road as required by their commercial uses, whilst still restricting access to unnecessary heavy vehicles, protecting residential amenity and maximising safety for other road users.

The proposed signage change reflects an effort to streamline processes while maintaining road safety and community standards.

Attachments

1 ⇩. Section 104 NSW Road Rules 2014 - No Truck Signage

AGENDA

Local Traffic Committee

25/09/2024

Item: 09

Subject: RunHaven 2024 - Camden Haven

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Director Community Infrastructure, under sub-delegation, for implementation:

That Council approve the temporary road closures and support the associated transport management arrangements associated with the 2024 RunHaven event on 30 November 2024, subject to conditions contained within the attached Draft Section 138 Approval Certificate.

Executive Summary

The RunHaven event, scheduled for 30 November 2024, promises an exciting twilight running experience along the scenic Camden Haven River.

Participants can look forward to four different races: a Half Marathon, a 10km race, a 5km race, and a Kids 3km race with the courses will primarily following the picturesque Beach-to-Beach pathway, stretching between North Haven and Dunbogan, with the central hub of activity at the Laurieton United Services Club.

Runners in the Half Marathon will tackle the course twice, while the 10km participants will complete it once. Both the 5km and Kids 3km races are designed as out-and-back courses, ensuring all runners start and finish at the same point.

Local traffic will be impacted, with partial road closures including Reid Street, Diamond Head Road, The Boulevarde, and Bay Street. Notably, The Boulevarde will be narrowed to one lane near Scarborough Way, with detours in place to manage the flow of traffic.

Similarly, McLennan St will see a reduction to a single lane at the Tunis St intersection, with detours via Tunis and Seymour in Place.

The event organizers have prepared a comprehensive Traffic Management Plan, which is available in Attachment 1.

Discussion

RunHaven is a running event proposed for 30 November 2024. There are four races being held including a Half Marathon, ten-kilometre (10km), five-kilometre (5km), and Kids three-kilometre (Kids 3km) race. The races are to be held as a twilight event along the Camden Haven River.

The run courses shall predominantly utilise the Beach-to-Beach pathway between North Haven and Dunbogan, with the focal point of the event and start finish line being at the Laurieton United Services Club Laurieton. A copy of the course map is as below:

Image 1 - RunHaven Course Map

As shown above, the northern extent of the course, or North Haven turnaround, is located in the public reserve southwest of the North Haven Community Hall. The southern, or Dunbogan turn around, is located just before the public reserve at Dunbogan Jubilee Hall.

The Half Marathon will involve two laps of the course, starting and finishing at Laurieton United Services Club, Laurieton. The 10km will complete one lap of the same course. The 5km and 3km runs will be conducted as an out-and-back style course, starting and ending at Laurieton United Services Club.

The roads affected by the event will be Reid Street, Diamond Head Road, The Boulevarde, and Bay Street, McLennan St.

The Boulevard will be reduced to a single lane at the intersection of The Boulevard and Scarborough Way. North bound traffic will be detoured along Scarborough Way.

McLennan St will also be reduced to single lane at the intersection of Tunis St and McLennan St, with a detour along Tunis and Seymour in Place.

Further details regarding these partial closures are contained within the attached Traffic Management Plan in Attachment 1.

Consultation

In preparing for this event, the organisers have consulted with Council, with further community engagement to be undertaken in the leadup to the event via public notices and advertising. This consultation will include specific consultation with the Beach to Beach (B2B) path construction project team, to coordinate the interfacing of the 2024/2025 construction project with the event to ensure the safety of participants and to remove any conflicts.

Attachments

1 ⇩. RunHaven 2024 - Draft Certificate of Approval

2 ⇩. Traffic Management Plan

AGENDA

Local Traffic Committee

25/09/2024

Item: 10

Subject: Beechwood Billycart Classic 2024

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Director Community Infrastructure, under sub-delegation, for implementation:

That Council approve the temporary road closures and support the associated transport management arrangements associated with the 2024 Beechwood Billycart Classic event on 27 October 2024, subject to conditions contained within the attached Draft Section 138 Approval Certificate.

Executive Summary

The Beechwood Billycart Classic is scheduled on Sunday, 27 October 2024. The event involved billycart races for all ages, alongside various stalls and activities. A comprehensive Traffic Management Plan is in place, ensuring all Traffic Controllers are certified and prepared with a Risk Assessment and Traffic Control Guidance Plan.

The event will require a temporary road closure on Beechwood/Pappinbarra Road from 11.00am to 12.30pm on 27 October 2024, with a structured schedule to minimise disruption and ensure public safety. Following the main race, the road will reopen temporarily to ease any traffic congestion before the Junior Race commences. The event's structure remains consistent with previous years, maintaining the same approvals and Traffic Management Plan.

Discussion

The Beechwood Billycart Classic is a family friendly community event which has been hosted in the area since 1980 and includes billycart races, veterans and kids’ races, stalls, horse rides and BBQ.

To support the proposed running of the 2024 event, a Traffic Management Plan has been prepared by registered entity - Men and Women at Work. It is proposed that all Traffic Controllers and Marshals will participate in a Risk Assessment prior to the implementation of the Traffic Control Guidance Plan and commencement of duties.

All Traffic Controllers depicted within the plan will be required to hold a current Transport for NSW Traffic Controller ticket and all Traffic Control Guidance Plans will be implemented by a Traffic Controller that holds a current Transport for NSW Implement Traffic Management Plan or current Yellow Card.

The event is scheduled for Sunday, 27 October 2024, with specific timings as follow:

· Temporary road closure: 11.00am-12.30pm (1.5 hours). Within this time, the following will occur:

o 11.00am - Beechwood/Pappinbarra Road will be closed between the Pappinbarra Hall and at 453 Pappinbarra Road, plus at all intersections in between.

o Immediately following closure and when any remaining vehicles have been cleared from the course, the School Choir will perform and then the main race will commence.

o Following completion of the main race, the traffic controllers will temporarily re-open the road to allow any queued traffic to be released , prior to re-closing.

o The Junior Race will then be conducted.

o Once the event is completed, the road will be re-opened completely - approximately 12:30pm.

Summary

The event is materially the same as previous years.

Additional details can be found in the attached documents:

· Traffic Management Plan

· Traffic Guidance Scheme Plans

It is noted there may be minor and immaterial changes to the above, as agreed with Council, up until the event.

Attachments

1 ⇩. Beechwood Billycart Classic - Draft Certificate of Approval

2 ⇩. Traffic Management Plan

3 ⇩. Traffic Guidance Scheme

AGENDA

Local Traffic Committee

25/09/2024

Item: 11

Subject: Provision of additional Koala Signage on Hastings River Drive, Port Macquare

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council

1. Install the digital koala signage and road markings on Hastings River Drive, Port Macquarie at locations as detailed within the report.

2. Notify adjoining residents and businesses in writing of the new signs and the wider community via a social media post.

Executive Summary

The Port Macquarie-Hastings Council has taken significant steps to protect the local koala population through the implementation of the "Drive with Care, Be Koala Aware" campaign. This initiative involves the installation of innovative signage equipped with radar speed detection technology along Hastings River Drive, a known area for koala road strikes. The council's July 2024 report to the local traffic committee detailed the success of the signage in collecting speed-related data, which is vital for evaluating the program's effectiveness.

Building upon the initial efforts, the council seeks to expand the installation of Koala Advisory Signs and pavement markings throughout the Local Government Area. The proposed additions on Hastings River Drive require the endorsement of the Local Traffic Committee due to the road's classification as a regional road. The locations for the new signage have been strategically chosen based on a register of historical Koala Road Strike hotspots, aiming to maximise the conservation impact for the koalas.

The endorsement from the Local Traffic Committee will be crucial for the continuation and expansion of this vital initiative.

Discussion

In July 2024, the Port Macquarie-Hastings Council presented a report to the local traffic committee, highlighting the ongoing efforts to protect the local koala population. The report, titled "Provision of Additional Koala Signage on Hastings River Drive, Port Macquarie," outlined the council's initiative to install new signs and pavement markings as part of the "Drive with Care, Be Koala Aware" education campaign.

The signs are equipped with radar speed detection technology, which not only serves to alert drivers but also collects valuable speed-related data. This data was the focal point of the previous month's report and is crucial for assessing the effectiveness of the signage in reducing vehicle speeds in high-risk areas for koalas.

Building on the momentum of the initial report, Council is now proposing the installation of additional Koala Advisory Signs and pavement markings across the Local Government Area (LGA). Specifically, two new signs are proposed for Hastings River Drive - a key arterial and regional road. Due to its classification, any new signage requires the endorsement of the Local Traffic Committee.

The proposed new signage for Hastings River Drive includes:

· Westbound pavement markings opposite 40 Hastings River Drive.

· Westbound digital sign opposite 46 Hastings River Drive.

· Eastbound pavement markings opposite 206 Hastings River Drive.

· Eastbound digital sign opposite 200 Hastings River Drive.

A location plan has been provided to detail the exact positions of these installations. The selected locations are part of a register of historical Koala Road Strike hotspots, which have been identified as critical areas where the new awareness signage could significantly benefit the koala populations by mitigating the risk of vehicle strikes.

Council’s initiative reflects a proactive approach to wildlife conservation, leveraging technology and community education to foster a safer environment for one of Australia's iconic species.

The endorsement of the Local Traffic Committee will be a pivotal step in realising these measures and continuing the protection of koalas within the region.

Attachments

1 ⇩. Koala Advisory Signage and Linemarking Plan - Hastings River Drive

AGENDA

Local Traffic Committee

25/09/2024

Item: 12

Subject: Mumford Street, Port Macquarie - extension to existing no-stopping zone

Presented by: Community Infrastructure, Robert Fish

RECOMMENDATION

That it be a recommendation to the Chief Executive Officer, under sub delegation, for implementation:

That Council

1. Install time limited No Parking Signage within Mumford Street, Port Macquarie at locations as detailed in this report.

2. Instal a longitudinal white dividing (barrier) line (Type BB1) along the length of Mumford Street as detailed in this report.

3. Engage with the adjacent car yards and school regarding the changes in parking restrictions and line marking, encouraging collaboration with regard to the respective times of use of Mumford Street for commercial vs school pick-up/drop-off purposes.

Executive Summary

Mumford Street in Port Macquarie is a narrow, flat road serving a dual purpose for both industrial traffic and as access to Heritage Christian School. The street's dead-end design, featuring a kerb and gutter on the southern side and a deep stormwater swale drain on the northern edge, has led to traffic congestion during school peak times. This congestion is exacerbated by limited parking restrictions, causing safety concerns as vehicles attempt to navigate around queued traffic.

In response, the council commissioned Point8 Consulting to assess the situation. The firm recommended extending the no-stopping zone by 80 meters beyond the current restrictions to improve traffic flow and safety. This extension would result in the loss of some parking spaces but is expected to significantly enhance the operational safety of Mumford Street during critical school hours.

Furthermore, Council staff are proposing to undertake linemarking to delineate the carriageway for both east and westbound vehicles, whilst making illegal the current practice of vehicles crossing onto the eastbound carriageway to avoid queues.

The council is now seeking endorsement from the Local Traffic Committee to implement these changes.

Discussion

Mumford Street in Port Macquarie presents a complex traffic and parking situation due to its role as an access point for a primary school and various commercial properties (car yards).

The street's design, characterised by its relatively narrow width (8.5-10.0m typically) and the presence of a deep stormwater swale drain immediately bordering the northern side of the pavement, poses challenges for managing vehicle flow. The flow of traffic is particularly difficult during school peak periods, when the street is subject to significant on street parking and queueing vehicles which are waiting to access the kiss and drop zone within the adjacent school.

The current parking restrictions, which are time-limited during these peak periods (8:00-9:30AM and 2:30 - 4:00pm school days), have been partially effective in minimising the risks of clashes between queued vehicles, pedestrians and vehicles wishing to access/exit the adjacent commercial premises. However, the practice of vehicles bypassing queued traffic by driving on the wrong side of the road when traffic is queued at school pickup or drop off time is a significant safety concern.

The existing on street parking/queuing situation is exemplified by the following image:

Image 1 - Mumford Street traffic and parking conditions (not to scale)

In this regard, most of the northern side of Mumford Street has time limited parking restrictions (8:00-9:30AM and 2:30 -4:00pm school days). The western half of the southern side of Mumford Street is also presently subject to 24h no parking restrictions. These parking restrictions are documented clearly on image 2 below.

Image 2 - Existing Parking Restrictions

Clashes eventuate during the busy school drop-off and pickup with the road subject to queueing vehicles, parked cars and entering / existing commercial traffic.

Port Macquarie - Hastings Council engaged specialist transport engineering firm, Point8 Consulting to undertake an assessment of the site and to devise a recommended plan of action, having consideration of the conflicting uses of this location. A copy of the report prepared by Point8 is attached.

A proposed extension of the existing no stopping zone aims to address this issue by preventing vehicles from obstructing the roadway, thus enhancing safety for all street users. This is shown on Image 3 below:

Image 3 - Proposed Mumford Street Parking Restrictions

Council is aware that approximately 13 parking spaces will be lost. The recommendation is based on the priority is to ensure a safer environment for the school children and other pedestrians, as well as a more orderly flow of traffic.

In addition to the above recommendation from Point8, Council staff are additionally proposing to instal a longitudinal white dividing (barrier) line (Type BB1) along the length of Mumford Street. This would make render the current manoeuvre whereby incoming commercial traffic cross onto the wrong side of the road to overtake queueing vehicles illegal, removing the risk of a clash during the busy drop-off / pick-up period.

This proposed line marking is shown diagrammatically on image 4 below:

Image 4 - proposed BB1 Line marking

Note, this line marking is proposed to be installed ~3.5m off the northern edge of the pavement, providing a narrow northern travel lane. The line marking will transition back to road centreline at the location where the proposed time of day parking restrictions end.

Endorsement from the Local Traffic Committee for the extension of the no stopping restrictions will be a critical step towards implementing these changes and improving the overall safety and efficiency of Mumford Street during the busy school drop-off and pick-up times. The council's proactive approach in seeking solutions reflects a commitment to addressing the needs of the community and ensuring the well-being of its members.

Consultation

If supported by the committee, and in the leadup to the installation of the new signage, Council proposes to engage with the adjacent car yards and school regarding the changes in parking restrictions and line marking, encouraging collaboration regarding the respective times of use of Mumford Street for commercial vs school pick-up/drop-off purposes.

In this regard, in addition to notifying of the proposed changes, the following is proposed:

· Contact the adjacent commercial premises, requesting that they consider limiting vehicle movements within Mumford Street during the busy pick-up and drop-off periods for the school.

· Contact the Heritage Christian School, requesting that they look to both update their site-specific traffic management plan and consider working with their school community to limit off site queueing during peak periods.

Attachments

1 ⇩. Mumford Street CRM Investigation Report - Point8