Ordinary Council

 

Business Paper

 

date of meeting:

 

Wednesday 19 June 2019

location:

 

Council Chambers

17 Burrawan Street

Port Macquarie

time:

 

5.30pm

 


Community Vision                                  A sustainable high quality of life for all

 

 

 

 

Community Mission                               Building the future together

                                                                  People Place Health Education Technology

 

 

 

 

Council’s Corporate Values                   é   Sustainability

                                                                  é   Excellence in Service Delivery

                                                                  é   Consultation and Communication

                                                                  é   Openness and Accountability

                                                                  é   Community Advocacy

 

 

 

 

Community Themes                               é  Leadership and Governance

                                                                  é  Your Community Life

                                                                  é  Your Business and Industry

                                                                  é  Your Natural and Built Environment

 


How Members of the Public Can Have Their Say at Council Meetings

Council has a commitment to providing members of the public with an input into Council's decision making.  The Council's Code of Meeting Practice provides two (2) avenues for members of the public to address Council on issues of interest or concern at the Ordinary Council Meeting.   These are:

·           Addressing Council on an Agenda Item (if the matter is listed in the Council Business Paper)

·           Addressing Council in the Public Forum (if the matter is not listed in the Council Business Paper)

 

You can request to address Council by completing the:

·           Request to Speak on an Agenda Item’ form

·           Request to Speak in the Public Forum’ form

 

These can be obtained from Council’s Offices at Laurieton, Port Macquarie and Wauchope or by downloading it from Council’s website.

 

Requests can also be lodged on-line at:

http://www.pmhc.nsw.gov.au/About-Us/How-Council-Works/Council-Committee-Meetings/Request-to-speak-on-an-Agenda-Item

 

http://www.pmhc.nsw.gov.au/About-Us/How-Council-Works/Council-and-Committee-Meetings/Request-to-speak-in-a-Public-Forum

 

Your request to address Council must be received by Council no later than 4:30pm on the day prior to the Council Meeting.

 

·           Council will permit no more than two (2) speakers ‘in support of’ and two (2) speakers ‘in opposition to’ the recommendation on any one (1) Agenda Item.

·           A maximum of five (5) speakers will be heard in the Public Forum.

·           There is no automatic right under legislation for the public to participate in a Meeting of Council or a Committee of Council.

·           For a member of the public to be considered to address Council they must agree to strictly adhere to all relevant adopted Council Codes, Policies and Procedures at all times.

·           Consideration of items for which requests to address the Council Meeting have been received will commence at 5:30pm.

·           When your name is called, please proceed to the Council Table and address Council.

·           Each speaker will be allocated a maximum of five (5) minutes to address Council. This time is strictly enforced.

·           Councillors may ask questions of a speaker following an address.  Each answer, by the speaker to a question, is limited to two (2) minutes.  A speaker cannot ask questions of Council.

·           An Agenda Item will be debated by Council following the address.

·           Council will not determine any matter raised in the Public Forum session, however Council may resolve to call for a future report.

·           If you have any documentation to support your presentation, provide two (2) copies to Council by 12 noon on the day of the Meeting.

·           If a speaker has an audio visual presentation, a copy of the presentation is to be provided to Council by 12 noon on the day of the Meeting.

·           The following will not be considered in the Public Forum (in accordance with the Code of Meeting Practice, clause 2.14.14):

-         Proposed or current development and rezoning applications and related matters.

-         A third (3rd) or subsequent application by a single member of the public to address Council on the same issue in the same calendar year. Council, at its discretion, may elect to exempt representatives or members of community groups from this restriction.

-         Any formal procurement process, contract negotiation or dispute resolution being undertaken.

-         Any matter the General Manager (or their delegate) considers inappropriate for discussion in the Public Forum.

·           Council accepts no responsibility for any defamatory statements made by speakers.

·           Members of the public may quietly enter and leave the Meeting at any time.

 


Ordinary Council Meeting

Wednesday 19 June 2019

 

Items of Business

 

Item       Subject                                                                                                      Page

 

 

01           Acknowledgement of Country............................................................................. 1

02           Local Government Prayer.................................................................................. 1

03           Apologies.......................................................................................................... 1

04           Confirmation of Minutes..................................................................................... 1

05           Disclosures of Interest..................................................................................... 24

06           Mayoral Minute

07           Confidential Correspondence to Ordinary Council Meeting................................. 28

08           Public Forum - Matters Not On The Agenda ..................................................... 29

09           Public Forum - Matters On The Agenda............................................................ 30

10           Leadership and Governance.......................................................................... 31

10.01..... Code of Meeting Practice................................................................... 32

10.02..... Status of Reports From Council Resolutions........................................ 35

10.03..... Mayoral Discretionary Fund Allocations - 2 May to 5 June 2019............ 41

10.04..... Integrated Planning and Reporting (IPR) Documents .......................... 43

10.05..... Making of Rates and Charges for 2019/2020, Adoption of the Fees and Charges and Revenue Policy for 2019/2020............................................................ 94

10.06..... Monthly Budget Review - May 2019.................................................. 101

10.07..... Investments - May 2019................................................................... 108

10.08..... Classification of Lands to be Acquired by Council.............................. 112

10.09..... Notice of Motion - Federal Election - Congratulations to Federal Members 115

10.10..... Notice of Motion - Emergency Services Levy Increase....................... 116

11           Your Community Life................................................................................... 118

11.01..... Notice of Motion - Port Macquarie Police Station Site......................... 119

11.02..... Recommended Item from Local Traffic Committee - 2019 Seaview Cycling Classic....................................................................................................... 120

11.03..... Laurieton Sports Complex Master Plan............................................. 121

12           Your Business and Industry........................................................................ 127

12.01..... Road Closure and Sale of Land - Main Street, Ellenborough............... 128

13           Your Natural and Built Environment............................................................ 130

13.01..... Proposed Orbital Road Project ......................................................... 131

13.02..... Land Acquisition - Corner of Lake Road & Blackbutt Road, Port Macquarie       154

13.03..... Land Acquisition and Road Closure Being part Thone River Road, Byabarra     156

13.04..... Land Acquisitions - Wingham Road and Main Street, Comboyne........ 159

13.05..... Creation of Easements for Water Supply - John Oxley Drive, Thrumster 161

13.06..... Planning Proposal Request PP2011 - 9.3:  The Ruins Way and South Blackwood, Port Macquarie....................................................................................... 163

13.07..... Post Exhibition Report - Highway Service Centre Planning Proposal, Draft Planning Agreement and Draft Highways Gateway Development Control Plan .. 190

13.08..... DA2018 - 353.1 Commercial Premises and Tourist and Visitor Accommodation with Clause 4.6 Variation to Clause 4.3 (Height of Buildings) and Clause 4.4 (Floor Space Ratio) of the Port Macquarie-Hastings Local Environmental Plan 2011 at Lot 123 DP 1219042, No. 17 Clarence Street, Port Macquarie............................. 216

13.09..... Kooloonbung Creek  Flying-Fox Camp Management Plan.................. 249

13.10..... Biodiversity Strategy: Report Following Close of Public Exhibition Phase 259  

14           Items To Be Dealt With By Exception

15           Confidential Matters

Motion to move into Confidential Committee of the Whole................................ 270

15.01..... Request for Bad Debt Write-Off

15.02..... Workers Compensation Insurance Premiums

15.03..... Purchase by Property Reserve

15.04..... T-19-09 Supply and Delivery of Ready Mix Concrete

15.05..... T-19-10 Supply and Delivery of Road Construction Materials

15.06..... T-19-18 Provision of Insurance, Brokerage and Risk Management Services

15.07..... T-19-22 Cash Collection Services

15.08..... T-19-02 Lease of the Cafe and Retail Lease Areas and Other Commercial Opportunities at the Port Macquarie Airport

15.09..... T-19-19 Request for Proposal - Innes Gardens Memorial Park Crematorium and Lawn Cemetery

15.10..... T-14-06 Operation & Routine Maintenance of PMHC Vehicular Ferries – Settlement Point & Hibbard Crossings.

15.11..... T-19-20 Provision of Line Marking Services

15.12..... T-19-39 Dunbogan Bridge Rehabilitation - Construction Stage Support

15.13..... Legal Advice on Water Fluoridation

Adoption of Recommendations from Confidential Committee of the Whole

 


AGENDA                                                                                Ordinary Council      19/06/2019

Item:          01

Subject:     ACKNOWLEDGEMENT OF COUNTRY

 

"I acknowledge that we are gathered on Birpai Land. I pay respect to the Birpai Elders both past and present. I also extend that respect to all other Aboriginal and Torres Strait Islander people present."

 

 

Item:          02

Subject:     LOCAL GOVERNMENT PRAYER

 

A Minister from the Combined Churches of Port Macquarie will be invited to deliver the Local Government Prayer.

 

 

Item:          03

Subject:     APOLOGIES

 

RECOMMENDATION

That the apologies received be accepted.

 

 

Item:          04

Subject:     CONFIRMATION OF PREVIOUS MINUTES

Recommendation

That the Minutes of the Ordinary Council Meeting held on 15 May 2019 be confirmed.

 


MINUTES

Ordinary Council Meeting

                                                                                                                        15/05/2019

 

 

 

PRESENT

 

 

Members:

 

Councillor Peta Pinson (Mayor)

Councillor Lisa Intemann (Deputy Mayor)

Councillor Rob Turner

Councillor Sharon Griffiths

Councillor Peter Alley

Councillor Justin Levido

Councillor Geoff Hawkins

Councillor Lee Dixon

 

 

Other Attendees:

 

General Manager (Craig Swift-McNair)

Director Corporate Performance (Rebecca Olsen)

Director Development and Environment (Melissa Watkins)

Acting Director Infrastructure (Jeffery Sharp)

Acting Director Strategy and Growth (Holly McBride)

Group Manager Governance and Procurement (Blair Hancock)

Governance Support Officer (Gai Lazarides)

Communications Manager (Andy Roberts)

 

 

 

 

The meeting opened at 5.30pm.

 

 

01       ACKNOWLEDGEMENT OF COUNTRY

The Mayor opened the Meeting with an Acknowledgement of Country and welcomed all in attendance in the Chamber.

 

 

02       LOCAL GOVERNMENT PRAYER

Reverend Malcolm Hausler from the Uniting Church delivered the Local Government Prayer.

 

03       APOLOGIES

RESOLVED: Dixon/Alley

That the apology from Councillor Cusato be noted.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

04       CONFIRMATION OF MINUTES

RESOLVED: Intemann/Griffiths

That the Minutes of the Ordinary Council Meeting held on 17 April 2019 be confirmed.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

05       DISCLOSURES OF INTEREST

 

 

Councillor Levido declared a Non-Pecuniary, Significant Interest in Item 12.03 - Lorne Road Works as Material Public Benefit, the reason being that Councillor Levido is the principal of the Port Macquarie Law Firm, Levido Law & Property. The Firm acts for the owner of the property the subject of the report before Council..

 

Mayor Pinson declared a Pecuniary Interest in Item 14.02 - T-19-08 Construction of Lighthouse Road East Upgrade, the reason being that Mayor Pinson owns a company (Stabilcorp) who has business dealings with three of the tenderers.

 

Councillor Levido declared a Non-Pecuniary, Significant Interest in Item 14.02 - T-19-08 Construction of Lighthouse road East Upgrade, the reason being that Councillor Levido is the principal of the Port Macquarie Law Firm, Levido Law & Property. The Firm acts for one the tenderers as to the tender the subject of the report before Council.

 

Councillor Levido declared a Non-Pecuniary, Significant Interest in Item 14.04 - T-19-17 Westport Drainage Study and Detailed Design of Stormwater Remediation Measures, the reason being that Councillor Levido is the principal of the Port Macquarie Law Firm, Levido Law & Property. The Firm acts for one the tenderers as to the tender the subject of the report before Council.

 

Councillor Levido declared a Non-Pecuniary, Significant Interest in Item 14.05 - T-19-17 Provision of Surveying Services, the reason being that Councillor Levido is the principal of the Port Macquarie Law Firm, Levido Law & Property. The Firm acts for one the tenderers as to the tender the subject of the report before Council.

 

 

06.01  Mayoral Discretionary Fund Allocations

RESOLVED: Pinson

 

That the Mayoral Discretionary Fund allocations for the period 4 April to 1 May 2019 inclusive be noted.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

 

07       CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING

 

RESOLVED: Levido/Hawkins

That Council determine that the attachments to Item Numbers 09.04, 09.08, 10.01 be considered as confidential, in accordance with section 11(3) of the Local Government Act.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

08       PUBLIC FORUM

The Mayor advised of applications to address Council in the Public Forum from:

1.         Mr Philip Lloyd regarding the Orbital Road proposal

2.         Mr Grant Mitchell, regarding the Airport primary access road and Orbital community consultation process

3.         Ms Kathy Wonderley, regarding the Orbital Road proposal for Fernhill Road and the impact on ACES.

RESOLVED: Dixon/Hawkins

That the above requests to speak in the Public Forum be acceded to.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

08.01     Orbital Road Proposal

Mr Philip Lloyd addressed Council regarding the Orbital Road and responded to questions from Councillors.

 

08.02     Airport Primary Access Road and Orbital Community Consultation Process

Mr Grant Mitchell addressed Council regarding the Airport primary access road and Orbital community consultation process and responded to questions from Councillors. Mr Mitchell tabled a document and provided copies to Councillors.

 

 

08.03     Orbital Road proposal for Fernhill Road and the impact on ACES

Ms Kathy Wonderley addressed Council regarding the Orbital Road proposal for Fernhill Road and the impact on ACES.

 

Request to speak on an agenda item

The Mayor advised of requests to speak on an agenda item as follows:

Item 09.01 - Ms Danielle Maltman in support of the recommendation

Item 12.03 - Mr Michael Mowle in support of the recommendation.

RESOLVED: Intemann/Alley

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Suspension of Standing Orders

RESOLVED: Intemann/Alley

That Standing Orders be suspended to allow Items 09.01, 12.03 to be brought forward and considered next.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

 

09.01  Notice of Motion - Submission from Revive Lake Cathie Inc.to PMHC 2019-2020 Operational Plan

Ms Danielle Maltman addressed Council in support of the recommendation and responded to questions from Councillors.

 

RESOLVED: Hawkins/Griffiths

 

That Council:

1.       Thank the Revive Lake Cathie group for its submission on Lake Cathie.

2.       Note that Lake Cathie is an asset of the Crown and management of the Lake Cathie system is the responsibility of a number of stakeholders including:

a)      Council;

b)      National Parks and Wildlife Service (NPWS);

c)      Office of the Environment and Heritage (OEH); and

d)      NSW Fisheries and Department of Industry (Lands),

in accordance with the NSW Coastal Management Act 2016 and the Lake Cathie Opening Strategy

3.       Request the General Manager to forward a copy of the Revive Lake Cathie Group’s submission to:

a)      National Parks and Wildlife Service;

b)      Office of the Environment and Heritage (OEH);

c)      NSW Fisheries and Department of Industry (Lands);

d)      NSW Minister for Water, Property and Housing;

e)      NSW Local Member (and local resident) Leslie Williams;

f)       Premier Gladys Berejiklian;

g)      Deputy Premier John Barilaro;

h)      Newly elected Federal Members for Lyne and Cowper;

i)        Newly appointed Federal Environment Minister.

4.       Request the General Manager to seek advice from the NSW Government referred to in 3 above as to whether, as a result of the Revive Lake Cathie submission, the existing Lake Cathie Opening Strategy should be reviewed.

5.       Request the General Manager to make a further request of the NSW Government that if it deems a review of the Lake Cathie Opening Strategy is required, that the necessary resources to undertake such a review be provided, along with any resources required for associated capital works that may be prescribed by an updated strategy or management plan.

6.       Give consideration to including an allocation in the 2019/20 Operational Budget to support the initial work required.

7.       Request the General Manager submit an update report to the September, 2019 meeting of council.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Councillor Levido left the meeting, the time being 06:43pm.

 

12.03  Lorne Road Works as Material Public Benefit

Mr Michael Mowle, Hopkins Consultants Pty Ltd addressed Council in support of the recommendation.

RESOLVED: Alley/Hawkins

 

That Council:

1.       Approve the application to undertake construction of road works in Lorne Road, Kendall on the basis that the work will provide material public benefit pursuant to s7.11(5)(b) of the Environmental Planning and Assessment Act 1979 (as amended), subject to the applicant entering into a Works in Kind Agreement.

2.       Delegate authority to the General Manager to execute the Works in Kind Agreement in item 1 above.

carried:      7/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Pinson and Turner

Against:       Nil

 

 

Councillor Levido returned to the meeting, the time being 06:46pm.

 

09.02  Status of Reports From Council Resolutions

RESOLVED: Intemann/Hawkins

 

That Council note the information contained in the Status of Reports from Council Resolutions report.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Councillor Hawkins left the meeting, the time being 06:47pm.

 

Councillor Hawkins returned to the meeting, the time being 06:49pm.

 

09.03  Draft Code of Conduct and Draft Procedures for the Administration of the Model Code of Conduct

RESOLVED: Intemann/Griffiths

That Council:

1.   Pursuant to Section 440 of the Local Government Act 1993, adopt the draft Code of Conduct.

2.   Pursuant to Section 440AA of the Local Government Act 1993, adopt the draft Procedures for the Administration of the Model Code of Conduct.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

 

09.04  Legal Fees

RESOLVED: Hawkins/Turner

 

That Council note the information in the Legal Fees report.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.05  Disclosure of Interest Return

RESOLVED: Intemann/Turner

That Council note the Disclosure of Interest returns for the following positions:

1.       Development Engineer.

2.       Building Surveyor.

3.       Project Manager Infrastructure Delivery.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.06  A Proposal to Amend the Boundary of the Localities of Hacks Ferry and Limeburners Creek

RESOLVED: Turner/Intemann

 

That Council make application to the Geographical Names Board to alter the boundary of the localities of Hacks Ferry and Limeburners Creek, to incorporate that part of Hacks Ferry situated on the eastern side of the Maria River into the locality of Limeburners Creek.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.07  Monthly Budget Review - April 2019

 

RESOLVED: Hawkins/Alley

 

That Council:

1.             Note the error with the Tables on Page 51 and 52 of the agenda. The correct figures are as per the second table, but with the addition of the $300,000 line item to add to the $388,685 total.

2.             Adopt the adjustments in the “Budget Variations – April 2019” section of the Monthly Budget Review – April 2019.

3.             Amend the 2018-2019 Operational Plan to include all budget adjustments approved in this report.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.08  Quarterly Budget Review Statement - March 2019

RESOLVED: Hawkins/Turner

 

That Council note the Quarterly Budget Review Statement for the March 2019 Quarter.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

 

09.09  2018-2019 Operational Plan - Quarterly Progress Report as at 31 March 2019

RESOLVED: Dixon/Turner

 

That Council note the 2018-2019 Operational Plan - Quarterly Progress Report as at 31 March 2019.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.10  Property Investment Portfolio - Six Monthly Report

RESOLVED: Hawkins/Alley

 

That Council note the update provided on the Property Investment Portfolio as provided in this report

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.11  Development Activity And Assessment System Performance

RESOLVED: Turner/Griffiths

 

That Council note:

1.       The Development Activity and Assessment System Performance report for the third quarter of 2018-2019; and

2.       The determinations made by staff under Clause 4.6 of the Port Macquarie-Hastings Local Environmental Plan 2011.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.12  Investments - April 2019

RESOLVED: Hawkins/Dixon

 

That Council note the Investment Report for the month of April 2019.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

09.13  2019-2020 Councillor and Mayoral Fees

 

RESOLVED: Hawkins/Turner

 

That in relation to Councillor remuneration for the 2019-2020 financial year, Council:

 

1.    Pursuant to the provisions of section 248(2) of the Local Government Act 1993, Council set the annual fee payable to a Councillor for the financial year commencing 1 July 2019 to be $20,280.

2.    Pursuant to the provisions of section 249(3) of the Local Government Act 1993, Council set the annual fee payable to the Mayor for the financial year commencing 1 July 2019 to be $64,530 (this amount includes the fee payable to a Councillor).

3.    Request the General Manager:

a.    Write to the Local Government Remuneration Tribunal (Tribunal) to confirm what additional information and criteria needs to be provided and to what level of detail in order for the Tribunal to seriously consider an application from Council with regard to potentially moving Council categories.

b.    Table a report at a future meeting of Council detailing the response from the Tribunal to the above question.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.01  2018-2019 Round 2 Community Grant Program for Endorsement

RESOLVED: Dixon/Griffiths

 

That Council pursuant to Section 356 of the Local Government Act 1993, grant financial assistance from the Community Grants 2018-2019 Round 2 for the total amount of $83,421 to the following:

 

General Community Grants

 

Bonny Hills Progress Association             Covered Seating                               $9800

Port Macquarie-Hastings Bridge

Association                                                LED Lighting Upgrade                      $2393

Amateur Beekeepers Association            Bee Education and

(Hastings Valley)                                       BioSecurity Awareness                    $8678

Comboyne Community Association         Community Website                         $3770

Motorcycle Friendly Wauchope                Motofest Collateral                            $9227

Port Macquarie Tennis Club                     Safety Fencing                                  $3440

Wauchope Timbertown Tennis Club        Facility Improvements                    $10,000

Seaside Scavenge                                    Community Clean Up                       $3326

Laurieton Men’s Shed                               Thicknesser                                      $5996

Hastings Orienteering Group                    Collateral for Events                         $7651

Total                                                                                                                 $64,281

 

Place Making Grants

 

Rotary Club Port Macquarie                     Shade Sail over Liberty

Sunrise                                                      Swing                                             $10,000

Friends of Mrs York’s Garden                   New Covered Seat                           $9140

Total                                                                                                                 $19,140

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.02  Grant Applications Quarterly Report

RESOLVED: Alley/Turner

 

That Council note the second quarterly Grant Application Report, providing an overview of grants applied for or obtained in the 2018-19 financial year.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.03  Recommended Items from the Mayor's Sporting Fund Sub-Committee - April 2019

RESOLVED: Pinson/Griffiths

That Council, pursuant to Section 356 of the Local Government Act 1993, grant financial assistance from the Mayor’s Sporting Fund as follows:

1.       Madelaine Goodridge receive $500.00 to assist with the expenses she would have incurred travelling to and competing at the 2019 Hancock Prospecting Australian Age Swimming Championships held in Adelaide, South Australia from 15 - 22 April 2019 inclusive.

2.       Morgan Jean receive a total of $800.00 to assist with the expenses he would have incurred travelling to and competing at both the NSWCHS Swimming Championships held in Sydney from 8 - 10 April 2019 inclusive, and the 2019 Hancock Prospecting Australian Age Swimming Championships held in Adelaide, South Australia from 15 - 22 April 2019 inclusive.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Councillor Dixon left the meeting, the time being 07:07pm.

 

11.01  Economic Development Strategy 2017-2021: Six Monthly Report on Progress

RESOLVED: Turner/Hawkins

 

That Council note the six monthly progress report on implementation of the 2017-2021 Port Macquarie-Hastings Economic Development Strategy.

 

carried:      7/0

For:   Alley, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Councillor Dixon returned to the meeting, the time being 07:11pm.

 

11.02  Recommended Item from Economic Development Steering Group - Smart Regional City Planning

RESOLVED: Turner/Hawkins

 

That Council:

1.   Note the recommendation from the Economic Development Steering Group that consideration be given to the development of a Smart City Strategy; and

2.   Develop a Smart City Strategy as a replacement action for the development of a Regional City Strategy in the Draft 19/20 Operational Plan action 3.1.1.1 to “Implement actions from the 2017-2021 Economic Development Strategy to lead, create and proactively support an environment that stimulates sustainable industry, business and investment”

3.   Endorse Councillors Hawkins and Turner to attend the Smart Cities conference in Melbourne 30 & 31 May 2019.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.01  Classification of Land Containing Sewer Infrastructure

RESOLVED: Intemann/Griffiths

 

That Council classify Lot 11 DP1250178 (land off Botanic Drive, Kew) as “operational land”.

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.02  Question From Previous Meeting - New Pedestrian Crossing - Bold Street, Laurieton

RESOLVED: Pinson/Dixon

 

That Council:

1.         Note the information provided in this report.

2.         Note the tabled Petition of over 600 signatures to locate the pedestrian crossing on Bold Street Laurieton and investigate the crossing being constructed between the entry and exit of the Coles Supermarket carpark and the Chemist Shop.

3.         Defer commencement of pedestrian crossing works in Bold Street Laurieton for the purpose of reviewing the location of the crossing.

4.         Request the General Manager report to the July 2019 Council Meeting on the feasibility of moving the crossing including the safety, financial and other impacts of doing so.

5.         Note that this deferral is likely to delay the project beyond the terms of the current funding agreement.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Item - 12.03 Lorne Road Works as Material Public Benefit - has been moved to another part of the document.

 

 

12.04  Recommended Item from Coast, Estuary & Floodplain Advisory Sub Committee - Hibbard Precinct Flood Study - Draft Report

RESOLVED: Intemann/Griffiths

 

That Council:

1.         Place the draft Hibbard Precinct Flood Study (2019) on public exhibition for a minimum of 28 days commencing 20 May 2019; and

2.         Receive a further report detailing the submissions received from the public during the exhibition period at the conclusion of the exhibition.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

12.05  Recommended Item from Coast, Estuary & Floodplain Advisory Sub Committee - North Brother Flood Study Draft Report

RESOLVED: Intemann/Dixon

 

That Council:

1.         Place the North Brother Flood Study Draft Report on public exhibition for a minimum of 28 days commencing 20 May 2019; and

2.         Receive a further report detailing the submissions received from the public during the exhibition period at the conclusion of the exhibition.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

 

13       QUESTIONS FOR NEXT MEETING

 

There be no questions for next meeting.

 

 

CONFIDENTIAL COMMITTEE OF THE WHOLE

RESOLVED: Dixon/Alley

1.         That pursuant to section 10A subsections 2 & 3 and 10B of the Local Government Act 1993 (as amended), the press and public be excluded from the proceedings of the Council in Confidential Committee of the Whole (Closed Session) on the basis that items to be considered are of a confidential nature.

2.         That Council move into Confidential Committee of the Whole (Closed Session) to receive and consider the following items:

Item 14.01         T-18-58 Supply and Delivery of two (2) x 20 Tonne Track Mounted Excavators

            This item is considered confidential under Section 10A(2)(d(ii)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.

Item 14.02         T-19-08 Construction of Lighthouse Road East Upgrade

            This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

Item 14.03         T-19-11 Provision of Destination Public Relations Services

            This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

Item 14.04         T-19-17 Westport Drainage Study and Detailed Design of Stormwater Remediation Measures

            This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

Item 14.05         T-19-24 Provision of Surveying Services

            This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

Item 14.06         Request for Transfer of Land and Building - Lot 101 DP1147245, 91 Greenmeadows Drive, Port Macquarie

            This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Item 14.07         Contract Extension Tender T-14-18 Dam Safety Engineer, Dam Surveillance and Annual Dam Safety Inspections

            This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Item 14.08         Provision of Integrated Water Cycle Management Phase 2 Supplementary Report

            This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Item 14.09         Provision of Port Macquarie Water Treatment Plant Scoping Study

            This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Item 14.10         Legal Proceeding

            This item is considered confidential under Section 10A(2)(g) of the Local Government Act 1993, as it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

Item 14.11         T-19-18 Provision of Insurance, Brokerage and Risk Management Services

            This item is considered confidential under Section 10A(2)(d(ii)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.

3.         That the resolutions made by the Council in Confidential Committee of the Whole (Closed Session) be made public as soon as practicable after the conclusion of the Closed Session and such resolutions be recorded in the Minutes of the Council Meeting.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Adjourn meeting

The Ordinary Council Meeting adjourned at 7.36pm.

 

Resume meeting

The Ordinary Council Meeting resumed at 7.50pm.

 

 

ADOPTION OF RECOMMENDATIONS FROM THE CONFIDENTIAL COMMITTEE OF THE WHOLE

RESOLVED: Dixon/Griffiths

That the undermentioned recommendations from Confidential Committee of the Whole (Closed Session) be adopted:

Item 14.01       T-18-58 Supply and Delivery of two (2) x 20 Tonne Track Mounted Excavators

                        This item is considered confidential under Section 10A(2)(d(ii)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.

          RECOMMENDATION

That Council:

1.       In accordance with the Local Government (General) Regulations 2005 clause 178(1)(b), decline to accept any of the tenders submitted for

T-18-58 for the supply and delivery of two (2) x 20 tonne track mounted excavators due to the need to redefine the specification to meet operational and contractual requirements.

2.       In accordance with the Local Government (General) Regulations 2005 clause 178(3)(a), cancel the proposal for the contract.

3.       In accordance with sect 55(3)(a) of the Local Government Act 1993 and with the Local Government (General) Regulations 2005 clause 163(1A)(i) invite quotes through the Local Government Procurement arrangement LGP707-3 from approved contractors.

4.       Request the General Manager present a further report to a future meeting of Council on completion of the LGP707-3 quotation process, for Council’s further consideration.

5.       Maintain the confidentiality of the documents and consideration in respect of Tender T-18-58.

Item 14.02       T-19-08 Construction of Lighthouse Road East Upgrade

          This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

          RECOMMENDATION

That Council:

1.       Accept the tender from Eire Constructions Pty Ltd for $1,021,682.36 (exclusive of GST) for the construction of Lighthouse Road East Upgrade.

2.       Affix the seal of Council to the necessary documents.

3.       Maintain the confidentiality of the documents and consideration in respect of Tender T-19-08.

Item 14.03       T-19-11 Provision of Destination Public Relations Services

          This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

          RECOMMENDATION

That Council:

1.      Accept the proposal from Gate 7 Pty Ltd for $65,000 (exclusive of GST) for the provision of Destination Public Relations Services for one (1) year commencing on 16 May 2019, with two (2) options to extend for a further two (2) year periods, such option(s) to be for the benefit of the Council and may be exercised only by the Council in its sole discretion.

2.      Accept the schedule of rates from Gate 7 Pty Ltd for the provision of Destination Public Relations Services.

3.      Affix the seal of Council to the necessary documents.

4.      Maintain the confidentiality of the documents and consideration in respect of RFP T-19-11.

Item 14.04       T-19-17 Westport Drainage Study and Detailed Design of Stormwater Remediation Measures

          This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

          RECOMMENDATION

That Council:

1.      Accept the Tender from Calibre Professional Services for $178,782.00 (exclusive of GST) to undertake the Westport Drainage Study and Detailed Design of Stormwater Remediation Measures.

2.      Accept the Schedule of Rates from Calibre Professional Services for the Westport Drainage Study and Detailed Design of Stormwater Remediation Measures.

3.      Affix the seal of Council to the necessary documents.

4.      Maintain the confidentiality of the documents and consideration in respect of Tender T-19-17.

Item 14.05       T-19-24 Provision of Surveying Services

          This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

          RECOMMENDATION

That Council:

1.      Accept tenders from the following contractors to be appointed to a panel arrangement for the provision of Surveying Services for a two (2) year period commencing 1 June 2019, with two (2) options to extend for a further two (2) year periods, such option(s) to be for the benefit of the Council and may be exercised only by the Council in its sole discretion:

a)      Barker Ryan Stewart Pty Ltd;

b)      Cadence Consulting Surveyors Pty Ltd;

c)      De Witt Consulting Pty Ltd;

d)      Echo Ecology Pty Ltd;

e)      Hopkins Consultants Pty Ltd;

f)       King & Campbell Trust t/as King & Campbell Pty Ltd;

g)      Land Dynamics Pty Ltd t/as Land Dynamics Australia;

h)      Local Government Engineering Services Pty Limited;

i)        McGlashan & Crisp Pty Limited; and

j)        Pacific Survey Sydney Pty Limited.

2.      Accept the Schedule of Rates for the provision of Surveying Services from:

a)      Barker Ryan Stewart Pty Ltd;

b)      Cadence Consulting Surveyors Pty Ltd;

c)      De Witt Consulting Pty Ltd;

d)      Echo Ecology Pty Ltd;

e)      Hopkins Consultants Pty Ltd;

f)       King & Campbell Trust t/as King & Campbell Pty Ltd;

g)      Land Dynamics Pty Ltd t/as Land Dynamics Australia;

h)      Local Government Engineering Services Pty Limited;

i)        McGlashan & Crisp Pty Limited; and

j)        Pacific Survey Sydney Pty Limited.

3.      Affix the seal of Council to the necessary documents.

4.      Maintain the confidentiality of the documents and considerations in respect of Tender T-18-24.

Item 14.06       Request for Transfer of Land and Building - Lot 101 DP1147245, 91 Greenmeadows Drive, Port Macquarie

          This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

          RECOMMENDATION

That Council:

1.      Note the request to transfer the land (including improvements) comprising Lot 101 Deposited Plan 1147245, 91 Greenmeadows Drive, Port Macquarie, to the NSW Minister for Disability Services and Omnicare Alliance Ltd. in accordance with the proposed Novation and Implementation Deed;

2.      Retain ownership of the property and decline the request to transfer the land as requested at this time.

3.      Request the General Manager provide a briefing to Councillors on the subject land options prior to any further decision. 

Item 14.07       Contract Extension Tender T-14-18 Dam Safety Engineer, Dam Surveillance and Annual Dam Safety Inspections

          This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

          RECOMMENDATION

That Council:

1.      Extend the Contract T-14-18 awarded to NSW Public Works Advisory for Part A Dam Safety Engineer, Dam Surveillance and Annual Dam Safety Inspections for the extension option period of five years, commencing 1 August 2019.

2.      Accept the revised lump sum from NSW Public Works Advisory of $99,080 (Ex GST) for the contract extension to Contract T-14-18 Part A Dam Safety Engineer, Dam Surveillance and Annual Dam Safety Inspections.

3.      Note the total contract sum for Contract T-14-18 Part A and B of $410,709 (ex GST).

4.      Delegate to the General Manager the authority to sign the contract extension agreement with NSW Public Works Advisory for five years, commencing 1 August 2019 in accordance with the terms and conditions specified in the contract.

5.      Maintain the confidentiality of the documents and consideration in respect of Tender T-14-18.

Item 14.08       Provision of Integrated Water Cycle Management Phase 2 Supplementary Report

          This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

          RECOMMENDATION

That Council:

1.      Accept the quotation from NSW Public Works Advisory of $230,675 (exclusive of GST) to deliver the Integrated Water Cycle Management Strategy Phase 2 Supplementary Report.

2.      Pursuant to Section 55(3)(b) of the Local Government Act 1993, resolve to not invite tenders for the Integrated Water Cycle Management Strategy Phase Supplementary Report due to the entering into a contract by Council with the Crown.

3.      Affix the seal of Council to the necessary documents.

4.      Maintain the confidentiality of the documents and considerations in respect of the Integrated Water Cycle Management Strategy Phase 2 Supplementary Report and NSW Public Works Advisory engagement.

Item 14.09       Provision of Port Macquarie Water Treatment Plant Scoping Study

          This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

          RECOMMENDATION

That Council:

1.      Accept the quotation from NSW Public Works Advisory of $232,480 (exclusive of GST) to deliver the Port Macquarie Water Treatment Scoping Study.

2.      Pursuant to Section 55(3)(b) of the Local Government Act 1993, resolve to not invite tenders for the Port Macquarie Water Treatment Scoping Study due to the entering into a contract by Council with the Crown.

3.      Affix the seal of Council to the necessary documents.

4.      Maintain the confidentiality of the documents and considerations in respect of the Port Macquarie Water Treatment Scoping Study and NSW Public Works Advisory engagement.

Item 14.10       Legal Proceeding

          This item is considered confidential under Section 10A(2)(g) of the Local Government Act 1993, as it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

          RECOMMENDATION

That the Council:

1.      Note the information contained in this Legal Proceedings Report;

2.      Adopt Option 1 as outlined in this Legal Proceedings Report;

3.      Authorise the General Manager to implement Option 1 as outlined in this Legal Proceedings Report.

Item 14.11       T-19-18 Provision of Insurance, Brokerage and Risk Management Services

          This item is considered confidential under Section 10A(2)(d(ii)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.

          RECOMMENDATION

That Council:

1.      In accordance with the Local Government (General) Regulations 2005 clause 178(1)(b), decline to accept any of the tenders submitted for RFT T-19-18 for the provision of Insurance Brokerage and Risk Management Services due to no conforming Tender being received.

2.      Review the requirements for the provision of Insurance Brokerage and Risk Management Services including contractual obligations.

3.      In accordance with the Local Government (General) Regulations 2005 clauses 178(3)(e) and 178(4), decline to invite fresh tenders, and enter into negotiations with all tenderers that have submitted a Tender in response to RFT T-19-18 with a view to entering into a contract for provision of Insurance Brokerage and Risk Management Services for the reason that the Tender Evaluation Panel considers that the tenderers have demonstrated the experience, capacity and capability to meet the requirements of the tender.

4.      Request the General Manager present a further report to a future meeting of Council on completion of the negotiation process, for Council’s further consideration of RFT T-19-18.

5.      Maintain the confidentiality of the documents and considerations in respect of RFP T-19-18.

 

carried:      8/0

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

 

 

 

The meeting closed at 7.51pm.

 

 

 

 

 

 

………………………………………..

Peta Pinson

Mayor

 

   


AGENDA                                                                                Ordinary Council      19/06/2019

Item:          05

Subject:     DISCLOSURES OF INTEREST

 

RECOMMENDATION

 

That Disclosures of Interest be presented

 

DISCLOSURE OF INTEREST DECLARATION

 

 

Name of Meeting:

 

 

Meeting Date:

 

 

Item Number:

 

 

Subject:

 

 

I, the undersigned, hereby declare the following interest:

 

              Pecuniary:

        Take no part in the consideration and voting and be out of sight of the meeting.

 

              Non-Pecuniary – Significant Interest:

        Take no part in the consideration and voting and be out of sight of the meeting.

 

              Non-Pecuniary – Less than Significant Interest:

        May participate in consideration and voting.

 

 

For the reason that: 

 

 

 

 

 

Name:

 

Signed:

 

 

Date:

 

Please submit to the Governance Support Officer at the Council Meeting.

 

Growth Bar b&w(Refer to next page and the Code of Conduct)

Pecuniary Interest

 

4.1         A pecuniary interest is an interest that you have in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to you or a person referred to in clause 4.3.

4.2         You will not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision you might make in relation to the matter, or if the interest is of a kind specified in clause 4.6.

4.3         For the purposes of this Part, you will have a pecuniary interest in a matter if the pecuniary interest is:

(a)   your interest, or

(b)   the interest of your spouse or de facto partner, your relative, or your partner or employer, or

(c)   a company or other body of which you, or your nominee, partner or employer, is a shareholder or member.

4.4         For the purposes of clause 4.3:

(a)   Your “relative” is any of the following:

i)     your parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child

ii)    your spouse’s or de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child

iii)    the spouse or de facto partner of a person referred to in paragraphs (i) and (i)

(b)   “de facto partner” has the same meaning as defined in section 21C of the Interpretation Act 1987.

4.5         You will not have a pecuniary interest in relation to a person referred to in subclauses 4.3(b) or (c)

(a)   if you are unaware of the relevant pecuniary interest of your spouse, de facto partner, relative, partner, employer or company or other body, or

(b)   just because the person is a member of, or is employed by, a council or a statutory body, or is employed by the Crown, or

(c)   just because the person is a member of, or a delegate of a council to, a company or other body that has a pecuniary interest in the matter, so long as the person has no beneficial interest in any shares of the company or body.

 

Non-Pecuniary

 

5.1         Non-pecuniary interests are private or personal interests a council official has that do not amount to a pecuniary interest as defined in clause 4.1 of this code. These commonly arise out of family or personal relationships, or out of involvement in sporting, social, religious or other cultural groups and associations, and may include an interest of a financial nature.

5.2         A non-pecuniary conflict of interest exists where a reasonable and informed person would perceive that you could be influenced by a private interest when carrying out your official functions in relation to a matter.

5.3         The personal or political views of a council official do not constitute a private interest for the purposes of clause 5.2.

5.4         Non-pecuniary conflicts of interest must be identified and appropriately managed to uphold community confidence in the probity of council decision-making. The onus is on you to identify any non-pecuniary conflict of interest you may have in matters that you deal with, to disclose the interest fully and in writing, and to take appropriate action to manage the conflict in accordance with this code.

5.5         When considering whether or not you have a non-pecuniary conflict of interest in a matter you are dealing with, it is always important to think about how others would view your situation.

Managing non-pecuniary conflicts of interest

5.6         Where you have a non-pecuniary conflict of interest in a matter for the purposes of clause 5.2, you must disclose the relevant private interest you have in relation to the matter fully and in writing as soon as practicable after becoming aware of the non-pecuniary conflict of interest and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter. In the case of members of council staff other than the general manager, such a disclosure is to be made to the staff member’s manager. In the case of the general manager, such a disclosure is to be made to the mayor.

5.7         If a disclosure is made at a council or committee meeting, both the disclosure and the nature of the interest must be recorded in the minutes on each occasion on which the non-pecuniary conflict of interest arises. This disclosure constitutes disclosure in writing for the purposes of clause 5.6.

5.8         How you manage a non-pecuniary conflict of interest will depend on whether or not it is significant.

5.9         As a general rule, a non-pecuniary conflict of interest will be significant where it does not involve a pecuniary interest for the purposes of clause 4.1, but it involves:

a)    a relationship between a council official and another person who is affected by a decision or a matter under consideration that is particularly close, such as a current or former spouse or de facto partner, a relative for the purposes of clause 4.4 or another person from the council official’s extended family that the council official has a close personal relationship with, or another person living in the same household

b)    other relationships with persons who are affected by a decision or a matter under consideration that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

c)    an affiliation between the council official and an organisation (such as a sporting body, club, religious, cultural or charitable organisation, corporation or association) that is affected by a decision or a matter under consideration that is particularly strong. The strength of a council official’s affiliation with an organisation is to be determined by the extent to which they actively participate in the management, administration or other activities of the organisation.

d)    membership, as the council’s representative, of the board or management committee of an organisation that is affected by a decision or a matter under consideration, in circumstances where the interests of the council and the organisation are potentially in conflict in relation to the particular matter

e)    a financial interest (other than an interest of a type referred to in clause 4.6) that is not a pecuniary interest for the purposes of clause 4.1

f)     the conferral or loss of a personal benefit other than one conferred or lost as a member of the community or a broader class of people affected by a decision.

5.10       Significant non-pecuniary conflicts of interest must be managed in one of two ways:

a)    by not participating in consideration of, or decision making in relation to, the matter in which you have the significant non-pecuniary conflict of interest and the matter being allocated to another person for consideration or determination, or

b)    if the significant non-pecuniary conflict of interest arises in relation to a matter under consideration at a council or committee meeting, by managing the conflict of interest as if you had a pecuniary interest in the matter by complying with clauses 4.28 and 4.29.

5.11       If you determine that you have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest you must also explain in writing why you consider that the non-pecuniary conflict of interest is not significant and does not require further action in the circumstances.

5.12       If you are a member of staff of council other than the general manager, the decision on which option should be taken to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of your manager. In the case of the general manager, the decision on which option should be taken to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of the mayor.

5.13       Despite clause 5.10(b), a councillor who has a significant non-pecuniary conflict of interest in a matter, may participate in a decision to delegate consideration of the matter in question to another body or person.

5.14       Council committee members are not required to declare and manage a non-pecuniary conflict of interest in accordance with the requirements of this Part where it arises from an interest they have as a person chosen to represent the community, or as a member of a non-profit organisation or other community or special interest group, if they have been appointed to represent the organisation or group on the council committee.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

 

This form must be completed using block letters or typed.

If there is insufficient space for all the information you are required to disclose,

you must attach an appendix which is to be properly identified and signed by you.

 

By

[insert full name of councillor]

 

In the matter of

[insert name of environmental planning instrument]

 

Which is to be considered at a meeting of the

[insert name of meeting]

 

Held on

[insert date of meeting]

 

 

PECUNIARY INTEREST

 

Address of the affected principal place of residence of the councillor or an associated person, company or body (the identified land)

 

Relationship of identified land to councillor

[Tick or cross one box.]

The councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease, trust, option or contract, or otherwise).

An associated person of the councillor has an interest in the land.

An associated company or body of the councillor has interest in the land.

 

MATTER GIVING RISE TO PECUNIARY INTEREST[1]

 

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject land 2

[Tick or cross one box]

The identified land.

Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

 

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

 

Effect of proposed change of zone/planning control on councillor or associated person

[Tick or cross one box]

Appreciable financial gain.

Appreciable financial loss.

[If more than one pecuniary interest is to be declared, reprint the above box and fill in for each additional interest]

 

 

 

Councillor’s Signature:  ……………………………….   Date:  ………………..

 

This form is to be retained by the council’s general manager and included in full in the minutes of the meeting

Last Updated: 3 June 2019

 

Important Information

 

This information is being collected for the purpose of making a special disclosure of pecuniary interests under clause 4.36(c) of the Model Code of Conduct for Local Councils in NSW (the Model Code of Conduct).

 

The special disclosure must relate only to a pecuniary interest that a councillor has in the councillor’s principal place of residence, or an interest another person (whose interests are relevant under clause 4.3 of the Model Code of Conduct) has in that person’s principal place of residence.

 

Clause 4.3 of the Model Code of Conduct states that you will have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relative or because your business partner or employer has a pecuniary interest. You will also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

 

“Relative” is defined by clause 4.4 of the Model Code of Conduct as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.

 

You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular. Complaints about breaches of these requirements are to be referred to the Office of Local Government and may result in disciplinary action by the Chief Executive of the Office of Local Government or the NSW Civil and Administrative Tribunal.

 

This form must be completed by you before the commencement of the council or council committee meeting at which the special disclosure is being made. The completed form must be tabled at the meeting. Everyone is entitled to inspect it. The special disclosure must be recorded in the minutes of the meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

[1] Clause 4.1 of the Model Code of Conduct provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter, or if the interest is of a kind specified in clause 4.6 of the Model Code of Conduct.

2 A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in clause 4.3 of the Model Code of Conduct has a proprietary interest

 


AGENDA                                                                                Ordinary Council      19/06/2019

Item:          07

Subject:     CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING

Presented by: General Manager, Craig Swift-McNair

Alignment with Delivery Program

1.3.2   Build trust and improve Council’s public reputation through transparency, good decision making and living Council’s Values.

 

There are no confidential attachments to reports for the Ordinary Council Meeting.

 

 

 

 


AGENDA                                                                                Ordinary Council      19/06/2019

Item:          08

Subject:     PUBLIC FORUM – MATTERS NOT ON THE AGENDA

 

Residents are able to address Council in the Public Forum of the Ordinary Council Meeting on any Council-related matter not listed on the agenda (except those items listed at clause 4.26 of the Council adopted Code of Meeting Practice.

A maximum of five speakers in the Public Forum - Matters Not On The Agenda is allowed at any one Council Meeting.

Each speaker has five minutes to address the meeting.  Council has the opportunity to ask questions after each address is completed, but speakers cannot ask questions of Council.

Once an address in the Public Forum has been completed, the speaker is free to leave the chambers quietly.

If you wish to address Council in the Public Forum - Matters Not On The Agenda, you must apply to address that meeting no later than 4.30pm on the day prior to the meeting by completing the 'Request to Speak in Public Forum - Matters Not On The Agenda' form.  This form is available at Council's offices or online at www.pmhc.nsw.gov.au.

 


AGENDA                                                                                Ordinary Council      19/06/2019

Item:          09

Subject:     PUBLIC FORUM – MATTERS ON THE AGENDA

 

Residents are able to address Council in the Public Forum of the Ordinary Council Meeting on any Council-related matter listed on the agenda.

A maximum of two speakers “in support of the recommendation” and two speakers “in opposition to the recommendation” are allowed on any one agenda item per Council Meeting. 

Each speaker has five minutes to address the Council.  Council has the opportunity to ask questions after each speaker has finished, but speakers cannot ask questions of Council.

Once an address in the Public Forum has been completed, the speaker is free to leave the chambers quietly.

If you wish to address Council in the Public Forum - Matters On The Agenda, you must apply to address that meeting no later than 4.30pm on the day prior to the meeting by completing the 'Request to Speak in Public Forum - Matters On The Agenda’ form.  This form is available at Council's offices or online at www.pmhc.nsw.gov.au.

 

 

 

 


AGENDA                                                                                         Ordinary Council

19/06/2019









 

 

What we are trying to achieve

A community that works together in decision making that is defined as ethically, socially and environmentally responsible.

What the result will be

 

We will have:

              A community that has the opportunity to be involved in decision making

              Open, easy, meaningful, regular and diverse communication between the community and decision makers

              Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges

              Knowledgeable, skilled and connected community leaders

              Strong corporate management that is transparent

 

How we will get there

 

1.1          Inform and engage with the community about what Council does using varied communication channels

1.2          Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community

1.3          Demonstrate leadership

1.4          Use innovative, efficient and sustainable practices

1.5          Ensure strong corporate and financial management that is transparent and accountable

 


AGENDA                                                                                Ordinary Council

19/06/2019

 

 

Item:          10.01

 

Subject:     Code of Meeting Practice

Presented by: Corporate Performance, Rebecca Olsen

 

Alignment with Delivery Program

1.4.3  Build trust and improve Council’s public reputation through transparency and accountability.

 

 

 

RECOMMENDATION

That Council:

1.       Pursuant to section 362 of the Local Government Act 1993, adopt the draft code as its Code of Meeting Practice.

2.       Pursuant to section 364 of the Local Government Act 1993, make the adopted Code of Meeting Practice publicly available.

 

Executive Summary

 

A Council, under the Local Government Act 1993 may adopt a Code of Meeting Practice that regulates the conduct of Council and committee meetings.

 

The Draft Code of Meeting Practice has been developed using the Model Code of Meeting Practice that was prescribed 14 December 2018.

 

As per the April 2019 Council resolution, the draft code has been publically exhibited (from 24 April 2019) and made available to Councillors for review. Feedback has been considered, with changes made accordingly.

Discussion

 

A Council, under the Local Government Act 1993 (the Act) may adopt a Code of Meeting Practice (“Code”) that incorporates the regulations made for the purposes of the conduct of Council and committee meetings and may supplement the regulations with provisions that are not inconsistent.

 

The relevant regulation is the Local Government (General) Regulation 2005 (the regulation).

 

The current Code was last adopted at the March 2016 Ordinary Meeting of Council.

 

For clarity, the draft Code applies to Council Meetings and any Council Committees established for which their membership consists solely of (any number of) Councillors. Council currently does not have any “Council Committees” established.

 

Council Sub-Committees and Working Groups (for which membership consists of members of the public) can elect to adopt the Code or a (commonly less formal) alternative process by which to conduct their meetings.

 

At the April Ordinary Council meeting, Council resolved to allow the draft Code to be publically exhibited. The draft Code was publically exhibited from 24 April 2019 for 28 days; there were no submissions as a result of the public exhibition. Further, Council was open to submissions for a 42 day perod from 24 April 2019, there were no submissions provided during this time.

 

The Code was also made available to Councillors for review, there has also been three Councilor briefings in relation to the Code. Councillors provided feedback, the feedback has been considered, with changes made accordingly.

 

The following is a summary of the notable changes from the current adopted Code to the proposed draft Code (at Attachment 1):

·    Mandatory

Webcast on council websites with an interim obligation for all Councils to webcast their meetings from 14 December 2019.

Rules limiting the use of mayoral minutes without notice to cases of urgency.

Questions on Notice will replace the current Question For Next Meeting practice.

 

·    Non mandatory and supplementary (to Council):

Optional rules for public forums for “matters on the agenda” and “matters not on the agenda” (supplementary to Council);

Optional rules placing time limits on meetings

Allowing matters to be recommitted to correct an error;

Dealing with items by exception; and

Recording in the minutes, the division of resolutions made in a part of the meeting closed to the public.

1.     

For clarity:

·    The draft Code has mandatory clauses that a Council cannot change, these are highlighted in black text;

·    The red text highlights non-mandatory clauses that a Council may choose to adopt; and

·    The green text highlights supplementary clauses that Council may wish to introduce (either new or carried over from the current version).

 

It is proposed that the draft Code (at attachment 1) replace the current Code.

 

Note that the document may be reformatted by internal resources post adoption.

Options

 

Council is required to adopt a Code, if a Code is not adopted by Council any provisions of the Council’s adopted Code that are inconsistent with the mandatory provisions of the Model Meeting Code prescribed under the Regulation will automatically cease to have any effect to the extent that they are inconsistent with the mandatory provisions of the Model Code.

 

Council received advice from the Office of Local Government (OLG) in relation to the timing of the implementation of the Code. Due to the June Council meeting falling after the 14 June 2019 deadline to adopt a Code that is consistent with the porescribed Model Code, the OLG have suggested that Council adopt the new Code as the first item of business and that any processes leading up to the June meeting are aligned to the mandatory clauses of the Model Code.

Community Engagement & Internal Consultation

 

Community Engagement

 

The draft Code was publicly exhibited from 24 April 2019 for the statutory 28-day period (Local Government Act 1993 section 361(3)) and Council accepted submissions from the public from 24 April 2019 for the statutory 42-day period (Local Government Act 1993 section 361(4)).

 

Internal Consultation

 

·    Councillors.

·    General Manager.

·    Director Corporate Performance.

·    Group Manager Governance and Procurement.

 

Councillor briefings relating to the Draft Code were held on the following dates:

·    27 February 2019;

·    24 April 2019; and

·    5 June 2019.

Planning & Policy Implications

 

Adopting the attached Code will result in changes to how Council will manage Council meetings.

Financial & Economic Implications

 

Council will be required to webcast Council meetings from 14 December 2019, the cost of doing so has not been ascertained as yet. A further report will be tabled at a future meeting of Council that will proivide options in relation to webcasting, including costs.

 

Attachments

1View. Draft Code of Meeting Practice

 


AGENDA                                                                                Ordinary Council

19/06/2019

 

 

Item:          10.02

 

Subject:     Status of Reports From Council Resolutions

Presented by: Corporate Performance, Rebecca Olsen

 

Alignment with Delivery Program

1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values.

 

 

 

RECOMMENDATION

 

That Council note the information contained in the Status of Reports from Council Resolutions report.

 

Discussion

 

Report

Date & Item
of
Resolution

Status

Reporting Officer

Previous Anticipated Date/s for Report

Current Anticipated
Date for
Report

Innes Gardens Memorial Park Crematorium and Lawn Cemetery

17/10/18
Item 14.01

EOI being finalised

DCP

Apr-19
May-19

Jun-19

Vince Inmon Sporting Complex - Master Plan Development

21/11/18
Item 10.04

 

DDE

 

Jun-19

Adoption of 2019-20 IP&R documents - post exhibition.

20/03/19
Item 09.08

 

DCP

 

Jun-19

Operation & Routine Maintenance of PMHC Vehicular Ferries - Settlement Point & Hibbard Crossings - negotiated rates / fees accepted for contract extension

20/03/19
Item 14.04

 

DI

 

Jun-19

Code of Meeting Practice - post exhibition

17/04/19
item 09.04

 

DCP

 

Jun-19

Land Acquisition - Long Flat Sewerage Scheme

17/04/19
Item 12.04

 

DCP

 

Jun-19

Land Acquisition - 210 Hastings River Drive, Port Macquarie - post exhibition

17/04/19
Item 14.06

 

DCP

 

Jun-19

RFP T-19-02 Lease of the Cafe and Retail Lease Areas and Other Commercial Opportunities at the Port Macquarie Airport - completion of negotiation process

17/04/19
item 14.05

 

DCP

 

Jun-19

Kooloonbung Creek Flying-Fox Camp Management Plan - post exhibition

17/04/19
Item 12.13

 

DDE

 

Jun-19

T-19-18 Provision of Insurance, Brokerage and Risk Management Services

15/05/19
Item 14.11

 

DCP

 

Jun-19

Orbital Road - any future decisions on preferred routes.

20/02/19
Item 12.09

 

DI

 

Jun-19

Planning Proposal: Proposed Highway Service Centre, 1179 Oxley Highway, Sancrox – post exhibition

16/05/18
Item 12.06

 

DSG

 

Jun-19

QFPM - Enforcement of Unlawful Activity Policy - findings of review

18/07/18
Item 09.07

Policy being drafted.  Awaiting further advice and discussions with Councillors.

DDE

Dec-19
Feb-19
Mar-19
Apr-19
Jun-19

Jul-19

Why Local Government Matters Project - Completion Report

12/12/18
Item 09.03

Being presented to JO in June 2019

GM

Jun-19

Jul-19

Health and Education Precinct Draft Master Plan - post exhibition

21/11/18
Item 11.05

Information still being obtained.

DSG

May-19
Jun-19

Jul-19

PP:  Bundaleer Aged Care - 67 High Street and 4-8 Johnstone Street, Wauchope - Gateway Determination

15/08/18
Item 12.04

Awaiting legal advice and owner's consent

DSG

Sep-18
Oct-18
Feb-19
Apr-19
May-19

Jul-19

Tuffins Lane Sporting Fields - Terms of Agreement

14/12/16
Item 06.02

Awaiting Catholic Parish advice

GM

Oct-18
Mar-19
Apr-19

Jul-19

Review of Policy (in relation to paragliders)

20/03/19
Item 12.01

Information still being obtained.

DSG

Jun-19

Jul-19

New Pedestrian Crossing - Bold Street, Laurieton

15/05/19
Item 12.02

 

DI

 

Jul-19

Hibbard Precinct Flood Study Draft Report - Post Exhibition

15/05/19
Item 12.04

 

DDE

 

Jul-19

North Brother Flood Study Draft Report - Post Exhibition

15/05/19
Item 12.05

 

DDE

 

Jul-19

Land Acquisition - 921 Hastings River Drive, Pembrooke - Post Exhibition

12/12/18
Item 12.04

Valuation pending.

DCP

Jun-19

Aug-19

Town Centre Master Plan Charter Review

20/06/18
Item 09.09

Still being discussed

DSG

Apr-19
May-19
Jun-19

Aug-19

2019-2020 Councillor and Mayoral Fees

15/05/19
Item 09.13

 

DCP

 

Aug-19

Opportunities for improving PMHC unsealed road maintenance practices

15/08/18
Item 12.02

 

DI

 

Aug-19

T-18-58 Supply and Delivery of two (2) x 20 Tonne Track Mounted Excavators

15/05/19
Item 14.01

 

DI

 

Aug-19

Port Macquarie Events Plan and Tastings on Hastings future budget

17/04/19
Item 10.02

 

DSG

 

Sep-19

Revive Lake Cathie Inc. Submission to PMHC 2019-2020 Operational Plan

15/05/2019
Item 09.01

 

DDE

 

Sep-19

Future of Committees following establishment of Cultural Steering Group

19/04/17
Item 15.05

Item is to be discussed at a future Cultural Steering Group meeting, following the adoption of the Cultural Plan

DSG

Jun-17
Jul-17
Sep-17
Oct-17
Feb-18
Apr-18
Jul-18
Sep-18
Feb-19
Apr-19
May-19

Nov-19

Markets Policy and local markets

21/11/18
Item 11.03

 

DSG

 

Dec-19

Hay Street Forecourt Tuesday Real Food Market  Compliance Report

20/02/19
Item 11.01

 

DSG

 

Dec-19

Canal Maintenance

18/10/17
Item 12.04

 

DI

 

2018/2019 FY

2020 Ordinary Local Government Election

20/02/19
Item 09.07

 

DCP

 

Feb-20

Biodiversity Certification Assessment and Strategy - Port Macquarie Airport and Surrounding Land - viability and implications of the options for securing the required Blackbutt Tallowwood dry grassy open forest and Koala habitat credits, prior to the clearing that creates the demand for those credits.

10/08/16
Item 12.01

 

DDE

 

2021
(estimate)

MOU - Norfolk Island Regional Council - income and expenditure administration.

20/03/19
Item 09.02

 

GM

 

Feb-21

Planning Proposal – Lot 2 DP1091253 Beach Street Bonny Hills

19/04/16
Item 12.02

 

DSG

 

TBA

Planning Proposal - Homedale Road Kew - post exhibition

14/12/16
Item 13.07

Awaiting further response from proponent prior to public exhibition based on state agency consultation.

DSG

Oct-17
Dec-17
May-18

TBA

Planning Proposal - Lot 14 DP240042, Pioneer Street, North Haven. King And Campbell Pty Ltd For Rd & Ml Tate And Tate Developments Pty Ltd - Post Exhibition

17/05/17
Item 13.05

 

DSG

 

TBA

Planning Proposal PP2016 – 11.1 Mission Terrace Lakewood – post exhibition

15/11/17
Item 12.06

 

DSG

 

TBA

Trialling Of Parklets In The Port Macquarie Town Centre

16/05/18
Item 10.02

 

DSG

 

TBA

Classification as "Operational" Land - 52 John Oxley Drive, Port Macquarie - post exhibition.

20/06/18
Item 14.05

 

DCP

 

TBA

Council owned lots at North Shore - Progress of Sale

19/09/18
Item 09.24)

 

DSG

 

TBA

John Henry Taylor and Mildred Joy Taylor v. Port Macquarie-Hastings Council - results of cost assessment

17/04/19
Item 14.01

 

DCP

 

TBA

T-18-53 Design and Construction of Underbores - Beechwood and Bonny Hills - outcome of negotiations and confirming value for money

21/11/18
Item 14.03

Reported to Council on 20 Feb 2019.

DI

 

Complete.

Property Purchase by Property Reserve – post exhibition

16/05/18
Item 14.02

Acquisition did not progress, therefore no further report required.

DSG

 

Remove.

 

Cyclic Reports

 

Report

Reporting Officer

Reporting Cycle

Month

Mayoral Discretionary Fund Allocations

GM

Monthly

Every

Monthly Financial Update

DCP

Monthly

Every

Investments

DCP

Monthly

Every

Recommendations by the Mayor’s Sporting Fund Sub-Committee

DSG

Monthly

Every

Development Activity and Assessment System Performance

DDE

Quarterly

May, Aug, Nov, Feb

Operational Plan – Quarterly Progress

DCP

Quarterly

Nov, Feb, May, Aug

Management of Flying-Fox Colony in Kooloonbung Creek Nature Reserve - Quarterly Progress Report

DDE

Quarterly

Dec, Mar, June, Sep

Legal Fees - Update Report
(19/09/18 - Item 09.16)

DCP

Quarterly

Feb, May, Aug, Nov

Grant Application Status Report
(17/10/18 - Item 09.07)

DCP

Quarterly

Feb, May, Aug, Nov

Glasshouse Strategic Plan Update

DCP

Biannual

Feb, Aug

Digital Technology Project Status
(16/08/17 - Item 09.18)

DCP

Biannual

Feb, Aug

Delivery Program – Six Monthly Progress

DCP

Biannual

Mar, Sep

Update on Site Specific Planning Proposal Requests

DSG

Biannual

Apr, Oct

Mayoral and Councillor Fees (Setting of)

GM

Annually

May

Long Term Energy Strategy – Progress

DDE

Biannual

May, Nov

Economic Development Strategy - Progress
(20/11/2013 - Item 10.03)

DSG

Biannual

May, Nov

Performance of Property Investment Portfolio 6-Monthly
(12/12/17 - Item 09.09)

DSG

Biannual

May, Nov

Council Policy - Status

DCP

Annually

Jul

Recreation Action Plan – Status

DDE

Annually

Jul

UGMS - Annual Progress Report on Implementation and Status of Actions
(20/06/18 - Item 12.07)

DSG

Annually

Jul

Local Preference Policy Outcomes

DCP

Annually

Aug

Annual Report of the Activities of the Mayor’s Sporting Fund

DSG

Annually

Sep

Council Meeting Dates

GM

Annually

Sep

Creation of Office - Deputy Mayor

GM

Annually

Sep

Audit Committee Annual Report

DCP

Annually

Sep

Annual Report of Disability Discrimination Act Action Plan

DSG

Annually

Sep

Legislative Compliance Register

DCP

Annually

Sep

Cultural Plan 2018 - 2021 - Implementation Progress Report
(19/09/18 - Item 10.02)

DSG

Annually

Sep

Annual Disclosure of Interest Returns

GM

Annually

Oct

Council’s Annual Report

DCP

Annually

Nov

Update Report - Impact of cost shifting for the previous financial year including any additional categories of cost-shifting that have been identified
(21/10/15 - Item 09.04)

DCP

Annually

Nov

Compliments and Complaints Annual Report

DSG

Annually

Dec

Funding Programs for Koala Recovery Strategy
(19/09/18 - Item 12.05)

DDE

Annually

Dec

 

 

 

Attachments

Nil

 


AGENDA                                                                                Ordinary Council

19/06/2019

 

 

Item:          10.03

 

Subject:     Mayoral Discretionary Fund Allocations - 2 May to 5 June 2019

Presented by:  General Manager, Craig Swift-McNair

 

 

Alignment with Delivery Program

 

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

 

RECOMMENDATION

 

That Council note the allocations from the Mayoral Discretionary Fund for the period 2 May to 5 June 2019 inclusive.

 

Executive Summary

 

To advise of the allocations made by the Mayor from the Mayoral Discretionary Fund for the period 2 May to 5 June 2019 inclusive.

 

Discussion

 

The Mayor made the following allocations from the Mayoral Discretionary Fund in the past month:

 

Donation to Koala Preservation Society of NSW

$500.00

Donation of Glasshouse Vouchers to PMQ Mothers’ Day Classic Fundraiser

$200.00

Donation to Camden Haven Parkrun

$120.00

Donation of Glasshouse Vouchers to Fawna’s 30th Anniversary Fundraiser

$200.00

Chocolates for George Wallen’s 101st birthday morning tea

$16.89

Donation to Camden Haven SLSC

$500.00

Donation of Glasshouse Vouchers to Rotary Club of PMQ West Changeover Fundraising Dinner

$200.00

Donation to Rotary Club of PMQ Sunrise Big Dig Fundraiser

$250.00

Donation of Glasshouse Vouchers to Bravehearts MNC Fundraider

$200.00

 

$2,186.89

 

Options

 

Not applicable - report for noting only.

 

Community Engagement & Internal Consultation

 

Nil

 

Planning & Policy Implications

 

There are no planning and policy implications in relation to this report.  This report is provided to Council as per the requirements of the Mayoral Discretionary Fund Policy.

 

Financial & Economic Implications

 

There are no financial and economic implications in relation to this report.

 

Attachments

 

Nil

 


AGENDA                                                                                Ordinary Council

19/06/2019

 

 

Item:          10.04

 

Subject:     Integrated Planning and Reporting (IPR) Documents

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.1.4 Provide easy to understand and accessible community reporting.

 

 

 

RECOMMENDATION

That Council:

1.       Adopt the following Integrated Planning and Reporting (IPR) documents:

a)      Delivery Program 2017-2021 (Revised 2019); and

b)      Operational Plan 2019-2020

2.       Not opt into the new parking fine concession fee scheme.

3.       Undertake a review of the existing Lake Cathie Opening Strategy in         consultation with the National Parks and Wildlife Services (NPWS); the Office of Environment and Heritage (OEH); NSW Fisheries and Department of Industry (DPI - Lands); and the community including the Revive Lake Cathie community group.

4.       Note the 2019-2020 budget position of a $975,198 shortfall which will be reported to Council monthly during the financial year.

5.       Should adequate savings to address the shortfall position not be achieved during the financial year, that the shortfall be funded from the Strategic Priorities reserve.

6.       Enter into total borrowings of $1.5 million as outlined in the Financial Implications section of the report for playing fields at Wauchope.

 

 

Executive Summary

 

It is a Local Government statutory requirement for NSW Councils to develop the Integrated Planning and Reporting (IPR) documents, and for them to be endorsed by Council, by 30 June in the year following a Council election. The election occurred in September 2016.

 

Each year Council is required by legislation to review its four year Delivery Program and create a 12 month Operational Plan. Legislation (Section 404 and 405 of the Local Government Act (1993)) requires the IPR documents be placed on public exhibition annually for a minimum of 28 days before being endorsed by the Council. For the 2019-20 documents the public exhibition period was from 19 March to 18 April 2019.

 

At the conclusion of the public exhibition period, a meeting was held with Senior Council staff and Councillors to review and consider all submissions, with a view to identifying changes required to the draft plans. The purpose of this report is to consider the community feedback received during the public exhibition period and evaluate the changes and alterations now proposed by staff in order to finalise the planning documents prior to the start of the new financial year.

 

Changes recommended to the documents are outlined in detail in the body of this report. The budget position has altered between March and June to allow for budget to better align with planned works.

 

The budget statement now indicates a shortfall position of $975,198.

 

Total expenditure, excluding depreciation, developer provided assets and loss on disposal of assets will be $209.8m, with total revenues expected to be $195.1m (excluding the developer provided assets contribution).  The difference between the income and expenditure is funded by a combination of loans and money previously allocated to reserves for specific purposes.  This results in a net cash shortfall position for 2019-2020 of $975k.  Further information relating to the 2019-2020 budget can be found under the Financial & Economic Implications section of this report, as well as the attached one year 2019-2020 Operational Plan.

 

The 2019-2020 financial year will see Council continue to deliver/commence some major infrastructure works such as Lighthouse Road Upgrade, Bago Road Rehabilitation, Hastings River Drive Upgrade, Dunbogan Bridge and Kew Main Street. Sporting and recreation works include Lake Cathie Foreshore skate facility, Rainbow Beach Sports Fields, Playground upgrades at Riverview Reserve, Scribbly Bark Reserve, Blair Reserve and Rocks Ferry Reserve, in addition to Playground replacements at Settlement Point Reserve, Town Beach Skate Park and Reservoir Park. Other projects include Stuart Park Regional Sporting Precinct upgrades, The Ruins Way reconstruction, Port Macquarie Foreshore Walkway Project, Hastings Regional Sporting Complex construction and Kindee Bridge detailed designs.

 

In addition to delivering some major projects, Council will continue to deliver other services such as water and sewer services, library services, cultural services and waste services.  Council will also continue to maintain our $2 billion of assets on behalf of the community.

 

Whilst there is a shortfall of $975,198 for the 2019-2020 financial year the budget is considered representative of key priorities across the LGA.  Ongoing financial diligence will occur and be reported to Council to address this position over the coming financial year.  Should the shortfall position not be addressed during the financial year by adequate savings, it will be funded through the Strategic Priorities reserve. Savings from 2018-2019 (if any) will be allocated to this reserve in addition to any dividend payable from Water and Sewer Funds from the 2017-2018 financial year which is pending approval.

 

Documents to be endorsed (as attached) are:

·    Delivery Program 2017-2021(Revised 2019)

·    Operational Plan 2019-2020

 

The supplementary documents to the Operational Plan 2019-2020 are:

·    Fees and Charges;

·    Annual statement of Revenue Policy; and

·    Rating Maps.

 

These documents have been included in a separate report tabled to this same Council meeting with subject: ‘Making of Rates and Charges for 2019/2020, Adoption of the Fees and Charges and Revenue Policy for 2019/2020’.

 

In relation to Council Fees and Charges, Council considered a report in December 2018 regarding the June 2018 NSW Government announcement of plans to make parking fines fairer for residents across NSW.  As the first step in this initiative the Government reduced a range of State Government issued parking fines by 25%. 

 

Council received advice from the Hon Dominic Perrottet MP NSW Treasurer and Minister for Industrial Relations on 30 November 2018 regarding the regulatory changes necessary to allow Council’s to reduce their parking fines as well. 

 

Under the new framework, Councils can reduce their parking fines from $112 to $80.  These concessions do not however apply automatically; Council must opt in to apply these reduced fines.

 

In considering this report Council resolved as follows:

 

12.15    NSW Parking Fines Concession Scheme

RESOLVED:  Alley/Intemann

 

That Council:

1.         Not opt into the new parking fine concession fee scheme at this time.

2.         Give consideration to the implications of opting into the scheme at a later opt in date in conjunction with development of the draft 2019/20 Operational Plan.

3.         Request the General Manager undertake community engagement in February 2019 regarding the proposed scheme.

4.         Request the General Manager to advise the NSW Treasurer of Council’s determination in this matter.

carried:             8/0

For:      Alley, Cusato, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:            Nil

 

This issue was included in the community engagement period for the draft 2019-2020 Operational Plan.  There were no submissions or comments received in favour or against a possible reduction in parking fines.  Accordingly, no change to the existing parking fines are proposed with the 2019-2020 Operational Plan.  

 

Discussion

 

At the ordinary Council meeting on 20 March 2019 Council resolved to place the suite of Integrated Planning and Reporting documents for 2019-2020, listed above on public exhibition for a period of 28 days from 19 March to 18 April 2019.

 

The Integrated Planning and Reporting framework, adopted by NSW Government in 2009, outlines the important relationship between Council’s funding priorities, service levels and community expectations. To comply with legislation Port Macquarie-Hastings Council has completed the annual review and developed its suite of planning documents.

 

Port Macquarie-Hastings Council IPR documents consists of:

 

Draft Delivery Program 2017-2021 (Revised) and 2019-2020 Operational Plan

 

This combined document includes:

 

Four Year Delivery Program (DP) 2017-2021 (Revised)

 

Developed by Councillors for their four year term the DP is Council’s commitment to undertake principal activities under each of the community themes as established by the Community Strategic Plan (CSP) within the resources available under the Resourcing Strategy. The DP includes the intended outcomes, how performance will be assessed and a four-year financial plan.

 

The DP is aligned to the adopted Towards 2030 Community Strategic Plan that commits to the community vision of “A sustainable high quality of life for all”, and also to the mission “Building the future together - people, place, health, education and technology”. 

 

One Year Operational Plan (OP) 2019-2020

 

Supporting the DP is the one year OP which includes individual projects and actions which will be undertaken during the 2019-2020 financial year. This document is organised by the community themes that are consistent throughout the integrated council suite of documents.

 

The OP includes a budget snapshot providing an overview of key projects proposed across the region that have been prioritised by the community, a breakdown of major projects by area.

 

The proposed 2019-2020 capital works program is included within the body of the Operational Plan according to Community Themes and totals $85.57m.

 

The documents within the framework must align to the quadruple bottom line addressing civic leadership, social, environmental and economic issues in an integrated manner.

 

The Port Macquarie-Hastings CSP, DP and OP are structured under four community themes that align to the quadruple bottom line:

·    Leadership and Governance;

·    Your Community Life;

·    Your Business and Industry; and

·    Your Natural and Built Environment.

 

To strengthen Integrated Planning and Reporting, Council has achieved ‘integration’ across the suite of plans by:

·    Clearly linking the goals in the CSP to the activities in the DP and OP, using colour coding and alpha/numeric referencing;

·    Reflecting asset, financial, and workforce activities in the Resourcing Strategy in both the DP and OP; and

·    Identifying activities in Workforce Plan and Asset Plans which will have impact on the Financial Plans.

 

Some of the major commitments in capital works and operational priorities for 2019-2020 include:

 

Across the region

·    Road Resealing works throughout the Local Government Area - $2,080,077

·    Construction of footpaths in the Local Government Area - $1,000,000

·    Local Roads Proactive Transport Program - $331,273

·    Stormwater Renewal Program $650,000

·    Small Towns Sewerage Scheme Construction - Finalisation of the Small Village Sewerage Scheme at Long Flat, Comboyne, and Telegraph Point - $18,000,000

 

Laurieton/Camden Haven and surrounds

·   Lake Cathie Foreshore Reserve - Master plan implementation - Construction of Skate Facility - $312,000

·   Kendall Sports Ground - Sports facility upgrade - $155,000

·   North Haven Beach Reserve - Pedestrian Facility - Upgrade of North Haven to Bonny Hills walkway - $104,000

·   Rainbow Beach Sports Fields - Acquisition of Land - $1,707,572

·   Rainbow Beach Sports Fields - Preconstruction works - $290,000

·   Rainbow Beach Sports Fields - District Facilities - $4,165,000

·   Riverview Reserve - Playground Upgrade - $85,750

·   Scribbly Bark Reserve, Scribbly Bark Place - Playground Replacement - $85,750

·   Construction of the Southern Arm Trunk Main (DN750) - Pacific Hwy to Bonny Hills - $200,000

·   Continuation of construction of Kew Sewerage Treatment Plant $5,000,000

·   Bold Street Pedestrian Crossing - Detailed Investigation and Design - $255,000

·   Bold Street Pedestrian Crossing - Construction finalisation $200,000

 

Port Macquarie

·    Blair Reserve - Playground Upgrade - $85,750

·    Flynns Beach - Seawall Replacement - Stage 1 - $1,622,200

·    Red Ochre Park - Develop new park facilities - Local Facilities - $446,000

·    Ruins Way Park - Develop new park facilities - Local Facilities - $312,000

·    Settlement Point Reserve, Settlement Point Road - Playground Replacement - $85,750

·    Stuart Park – Regional Sporting Precinct - $2,539,586

·    Town Beach Park, Stewart Street - Playground Replacement - $415,000

·    Walkways - Various - Replacement of walkways (Sandhurst Reserve; Blair Reserve; Harry's Lookout) - $150,000

·    Port Macquarie Aquatic Facility - Design finalisation - $450,000

·    Port Macquarie Airport - Parallel Taxiway Stage 1 and General Aviation Pavement Renewal - Finalise Detailed Design - $150,000

·    Port Macquarie Airport Terminal Upgrade - Construction finalisation - $2,375,000

·    Thrumster Sewerage Treatment Plant (Area 13) - Phase 1 - $400,000

·    Inlet works replacement for Port Macquarie Sewerage Treatment Plan - $1,000,000

·    Koala Street Upgrade Concept Designs - $150,000

·    The Ruins Way reconstruction - Major Innes Road to Sitella Street  - $950,000

·    Port Macquarie Foreshore Walkway Project - $985,000

 

Wauchope, Rural and surrounds

·    Reservoir Park, High Street - Playground Replacement - $21,000

·    Rocks Ferry Reserve - Playground Upgrade - $102,500

·    Hastings Regional Sporting Complex - Construction - $2,000,000

·    Bago Road Rehabilitation - Milligan's Road to Bluewater Crescent - $2,563,587

·    Kindee Bridge - Detailed designs - $ 300,000

·    Pembrooke Road - Stoney Creek Road Bridge upgrade - $500,000

 

 

 

Exhibition Period and Submissions

 

The draft documents were placed on public exhibition from 19 March to 18 April 2019. The engagement activities undertaken are outlined in the Community Engagement and Internal Consultation section of this report. A number of submissions were received during this period and the details of these, and staff responses, are also outlined in the Community Engagement and Internal Consultation section of this report.

 

A workshop was also held between staff and Councillors to discuss the submissions and any potential changes to the budget and IPR documentation as a result of the submissions.

 

Post Exhibition Amendments to the Capital Works Program

 

The capital works program incorporated in the one-year Operational Plan 2019- 2020 that was placed on public exhibition was valued at $67.37m.  In the intervening weeks there have been a number of changes to the program.  As a result of these changes the capital works program outlined in the Operational Plan 2019-2020 is now $85.57m.  The following table lists the specific changes to the program, with the reasons for adjustment relating to one of the following:

 

·    Deferral:  part or all of project deferred from 2018-2019 to 2019-2020.  This is due to managers undertaking a detailed review of the ability to deliver the projects in the 2018-2019 plan or where projects are multi-year projects.

·    Work program review:  addition or removal of part or all of projects.  This arises where the continuous review of work programs has highlighted a change in priorities or delivery requirements since the draft program.

·    Grant:  items added to allow for the delivery of grant funded projects where additional grant funding has been received in the intervening period.

·    Public exhibition feedback:  items added as a result of feedback received during the public exhibition period.

 

Item

Section

Reason for adjustment

Amount

Telegraph Point Pedestrian Safety Upgrades

Asset Design

Deferral

$560,000

Westport Stormwater Management Plan Design

Drainage

Deferral

$270,000

Calwalla Crescent, Port Macquarie - Stormwater Remediation

Drainage

Deferral

$200,000

Rodley Street, Bonny Hills - Flooding Mitigation Measures

Drainage

Deferral

$400,000

Diamond Head Road / The Boulevard Flood Access Stage 1A

Natural Resources

Deferral

$1,390,000

Illaroo Road - Stormwater Remediation

Natural Resources

Deferral

$700,000

Port Macquarie Coastal Walk

Parks & Recreation

Deferral

$780,000

Flynns Beach Seawall - Design and Construction

Parks & Recreation

Deferral

$900,000

Sancrox/Thrumster Sports Fields

Parks & Recreation

Deferral

$267,000

Wood Street - Road Upgrade

Parks & Recreation

Deferral

$950,000

Wayne Richards Park - Stages 3 & 4

Parks & Recreation

Deferral

$250,000

Dunbogan Bridge - Reid Street - Structural Rehabilitation

Transport & Traffic

Deferral

$3,276,000

Hastings River Drive & Boundary Street Upgrade

Transport & Traffic

Deferral

$654,000

Lighthouse Road, Port Macquarie - East Upgrade - Tourism Connectivity Project

Transport & Traffic

Deferral

$1,470,000

Ocean Drive, Lake Cathie - Miala to Orana - Design

Transport & Traffic

Deferral

$145,000

Bold Street, Laurieton - Crossing between Seymour and Tunis Streets - Preconstruction

Transport & Traffic

Deferral

$255,000

John Oxley Drive - Upgrade Preconstruction

Transport & Traffic

Deferral

$484,000

Reclaimed Water - Area 14 Trunk Main - Inlet & Outlet

Water Supply / Sewerage Services

Deferral

$1,300,000

Trunkmain - Sancrox Reservoir to Area 13

Water Supply

Deferral

$991,000

Trunk Main Augmentation - Sancrox Reservoir to Wauchope

Water Supply

Deferral

$1,133,000

Sewer Telemetry Radios Port Macquarie Replacement

Sewerage Services

Work program review

$200,000

Sewer DNP3 Port Macquarie - Roll Out

Sewerage Services

Work program review

$250,000

Lid Replacement Program

Sewerage Services

Work program review

$200,000

Electrical STP Asset Replacement Allocation

Sewerage Services

Work program review

($100,000)

Mechanical STP Asset Replacement Allocation

Sewerage Services

Work program review

($200,000)

Sewer Pump Replacement Program

Sewerage Services

Work program review

($50,000)

Sewer Relining Works

Sewerage Services

Work program review

($140,000)

Marbuk Motorised Valve Relocation

Water Supply

Work program review

$350,000

Water SCADA Replacement

Water Supply

Work program review

$30,000

Safety Improvements Pembrooke Road

Transport & Traffic

Grant

$130,000

Safety Improvements Rawdon Island Road

Transport & Traffic

Grant

$150,000

Scrubby Creek Bridge Upgrade

Transport & Traffic

Grant

$455,000

Kew Main Street

Transport & Traffic

Grant

$340,000

Port Macquarie Town Signage

Community Place

Public exhibition feedback

$150,000

Beechwood Tennis Courts

Parks & Recreation

Public exhibition feedback

$60,000

Total

 

 

$18,200,000

 

Post Exhibition Amendments to the Operational Budgets

 

The following items were added to the operational budgets:

 

Item

Section

Amount

Swimming Pool Contract

Aquatic Facilities

$109,598

Increase in Emergency Services Levy

Emergency Management

$104,235

Increase in General Manager remuneration (adjusted for overheads)

General Manager

$9,345

Preparation of Support Studies for Fernbank Creek / Sancrox

Strategic Planning

$150,000

Preparation of Heritage Inventory

Strategic Planning

$60,000

Total

 

$433,178

 

Options

 

It is a statutory requirement to adopt the Integrated Planning and Reporting documents by 30 June 2019. Not adopting the documents cited in the resolution would jeopardise compliance with this legislation.

 

Council could seek additional information or make other amendments to the documentation.

 

Community Engagement and Internal Consultation

 

The draft documents were placed on public exhibition from 19 March to 18 April 2019. During this time the following actions were carried out in order to generate widespread community feedback.

 

Exhibition Promotion:

 

·    Media release upon exhibition

·    Facebook Posts

·    Advertised in Community Now NOTICES, posters in all offices and libraries;

·    Mayoral promotion through Facebook video, radio spot and Mayor’s column;

·    E-news article sent to all subscribers;

·    E-news story to Have Your Say database;

·    Hard copy of all documents placed at Council Customer Service Offices and Libraries Branches;

·    Pop up engagement stalls at local shopping centres across the region during the exhibition period.

 

Exhibition Participation:

 

Pop up community engagement stalls were held in local shopping centres across the region during the 28 days public exhibition period. Conversations were held with the community in the following locations:

 

·    27 March 2019 - Wauchope, High Street - (20 conversations)

·    2 April 2019 - Port Macquarie, Settlement City - (74 conversations)

·    4 April 2019 - Port Macquarie, Port Central - (71 conversations)

·    9 April 2019 - Lake Cathie, Woolworths - (66 conversations)

·    11 April 2019 - Laurieton, Coles - (80 conversations)

·    11 April 2019 - Port Macquarie, Library - (6 conversations)

·    13 April 2019 - Port Macquarie, Foreshore Markets - (93 conversations)

 

The “Have Your Say” online portal activity during the exhibition period was as follows:

 

·    Total visits - 1,200

·    Max visitors per day - 98

·    Engaged visitors (submissions) - 75

·    Informed visitors (downloaded documents) - 257

·    Aware visitors (read through documents without downloading) - 975

 

948 submissions were received via letter, e-mail, on-line, and pop-up engagements and related to a broad range of Council Services including the Roads, Bridges and Transport, Economic Development, Financial Management, Stormwater and Drainage, Natural Resource Management, Sports and Recreation, Sewerage, Waste Management, Water Supply, Glasshouse, Strategic Land Use Planning and Building Maintenance and Development Assessment.

 

Of the total 948 submissions, 836 pertain to ‘Management of Lake Cathie’.  These 836 submissions included 1 from ‘Revive Lake Cathie’ attached to which there were 787 submissions of support, plus an additional 48 individual submissions. The following is Council’s position to this concern:

 

Management of Lake Cathie

 

Council has received many submissions regarding the management of Lake Cathie calling for Council to undertake further studies and action in respect of the opening of the lake and general management of the lake.  Unfortunately, this is a complex issue for Council, government and the community and not one for Council alone to resolve.

 

Lake Cathie is classified as an ICOLL - an Intermittently Closed and Open Lake or Lagoon, and is one of about 70 such coastal lakes and lagoons located along the coast of NSW. ICOLLs are complex systems that have adapted to varying water levels and varying salinity levels. They are usually highly biodiverse and support a large range of fauna and flora. They are also very sensitive to human disturbance. Lake Cathie and Lake Innes are well studied lakes with much in depth scientific research and modelling completed over the years.

 

The management of the Lake Cathie system is the responsibility of a number of stakeholders including:

·      Port Macquarie Hastings Council;

·      National Parks and Wildlife Services (NPWS);

·      Office of Environment and Heritage (OEH); and

·      NSW Fisheries and Department of Industry (DPI - Lands).

 

Under the NSW Coastal Management Act 2016, the preference for management of this type of lake is to maintain natural processes as much as possible.

 

The opening of ICOLL entrances is often the subject of much debate and enquiry. While the Coastal Management Act prefers that no modification of an ICOLL entrance occurs, sometimes ICOLLs are opened manually to the sea to reduce the impacts of localised flooding. When water levels rise in a closed ICOLL following rainfall, flooding of urban and rural development adjacent to the lake or lagoon foreshore, can occur. Port Macquarie Hastings Council are quick to act when these flooding issues occur and last opened the entrance to Lake Cathie in July 2018 when high water levels were reached.

 

Many NSW ICOLLS are currently experiencing drought conditions, and as a result many communities, experiencing the dry-out ICOLL environment, are asking for these lakes to be opened. Usually, as there are so many stakeholders involved in the management of these systems, there is an Opening or Entrance Management Policy.

 

For Lake Cathie any manual or ‘artificial’ opening of the lake is undertaken according to the Lake Cathie Opening Strategy. The Strategy has been in place for several years and has been thoroughly tested by scientific data and a recent extensive study and hydrological model developed in 2014. This model demonstrated that the Opening Strategy reflected the best management for the lake. (The model and research also examined widening Kenwood Drive bridge and separating Lake Innes to allow it to return to a freshwater lake. None of these conditions were recommended as they will have a negligible impact on the health of the lakes).

 

Notwithstanding, the existing Opening Strategy has been in place for a number of years and as such it may be timely for the strategy to be reviewed in line with current best practice in the management of ICOLL’s.

 

It is therefore recommended that Council undertake a review of the existing Lake Cathie Opening Strategy in consultation with National Parks and Wildlife Services (NPWS); the Office of Environment and Heritage (OEH); NSW Fisheries and Department of Industry (DPI - Lands); and the community including the Revive Lake Cathie community group. 

 

This action has been included in the 2019-2020 Operational Plan for completion in the next 12 months. Refer to Operational Plan Action 4.2.1.12  - Undertake a review of the existing Lake Cathie Opening Strategy in consultation with the National Parks and Wildlife Services (NPWS); the Office of Environment and Heritage (OEH); NSW Fisheries and Department of Industry (DPI - Lands); and the community including the Revive Lake Cathie community group.  It is noted that a number of submissions requested additional funding to be allocated to the management of Lake Cathie.  At this stage additional funding has not been allocated in the 2019-2020 budget.  This is due to the fact that until the above review is completed, the extent of funding required is not determined.  Once the review of the strategy has been completed and outcomes identified, further actions and associated funding requirements will be assessed and incorporated into Council’s Operational Plan as required.  There is an existing allocation of funding within the 2019-2020 budget for the management of Lake Cathie in accordance with the existing Lake Opening Strategy and maintenance, in addition to the above Operational Plan action.

 

Council responses to submissions are in the following sections of this report.

 

Submissions response summary

 

Due to the volume of submissions and supporting documentation received, it is not practical to include hardcopies with the attachments to this report, the information and tables below instead summarises the submissions and Council’s response. Councillors have been provided with full copies of the submissions prior to the Council meeting.

 

Council Service:

Building Maintenance

Submitter’s name

Submitter’s issue 

Podmore - 6535

Request for Public toilets Crestwood Drive PMQ - Entrance to Googik

Response

There are a number of entry points to the Googik Track in Port Macquarie. At this time Council has no plans to provide public toilets at Crestwood or any of the other entry points to the Googik Track.

Maxwell - 6552

Maintenance of beach shower facilities and dredging of Dunbogan saltwater pool

Response

Staff will undertake an inspection of beach showers in the Camden Haven and will undertake required maintenance as soon as possible.

Staff will investigate the possibility of dredging Dunbogan Baths. The presence of protected ribbon grass within the baths is an issue and staff will liaise with relevant state government agencies to determine what options are available to Council in being able to improve swimming opportunity at this facility.

Jones - 6603

Public amenities for playgrounds

Response

Council currently has 64 playground facilities across the local government area. It is not practical to provide public toilets at all playground facilities. Council's focus is on providing and maintaining public toilets at regional and district level parks.

Council's interactive playground maps provide a range of information including playground location and nearby facilities including public toilets. The community is encouraged to use this resource when planning playground outings:

https://www.pmhc.nsw.gov.au/Facilities-Recreation/Outdoor-Spaces/Playgrounds-Parks-Reserves/Playgrounds-Parks-and-Reserves-interactive-map

Jeayes - 6762

Request for no concrete paths at River Reserve on the North Shore.

New toilets at Coal Wharf to be considered.

Additional Parking at Coal Wharf to be considered.

 

Response

A number of projects have been identified through the community planning process as priorities for the North shore these include:

• Footpath connects

• A amenities facility at Coal Wharf and

• Extension or additional car parking at Coal wharf

All these project will require further investigation as well as community consultation prior to being ready to be included council planning process (Operational Plan). Work will continue with the North Shore Community Council action team (CCAT) to further determine key priorities as well as how they should be achieved.

Council Service:

Commercial Business Units - Glasshouse

Submitter’s name

Submitter’s issue 

Arts Mid North Coast - 6785

1. Fees and charges for the Ross Family Studio in the Glasshouse

2. The criteria for discounts for use of the Ross Family Studio.

Got Ya Back Productions - 6798

Support the Fees and Charges for use of Ross Family Studio Glasshouse

Response

Thank you for your submission, we acknowledge your support of the proposed discounted fees for Ross Family Studio hire for 3 or 5 days as listed in the draft fees and charges.  The Glasshouse Strategic Plan is currently being reviewed with feedback having been sought from the Cultural Steering Group. Consideration is currently being given through that review to the fees model for the Studio space, and applicability of the community discount. It is anticipated that the Glasshouse Strategic Plan will be placed on public exhibition for comment in the coming months.

Council Service:

Drainage

Submitter’s name

Submitter’s issue 

Lenehan - 5277

Inadequate drainage and consequent flooding in Leighton Close North Haven

Response

Council is aware of the historic stormwater issues impacting residents of Leighton Close. The issues at this location form part of a larger known stormwater ‘hotspot’ (or problem area), located generally between Coral Street and the open drain downstream of the Beachfront Caravan Park on the south-eastern side of The Parade. Given the scale of the issue, and in order to efficiently and correctly identify, prioritise and address these longstanding issues, a whole of catchment stormwater management plan is required to identify solutions to the large scale stormwater issues impacting the locality.

This plan has been previously identified for completion within Council’s register of pending stormwater upgrades and improvements, however no funding is currently allocated due to other higher priority stormwater improvement works.

Whilst Council has no short term solution to these ongoing stormwater issues, Council will continue to monitor and maintain the existing drainage system to ensure that that this system is functioning at maximum capacity. Catchment management plans provide assessment of a broader area, allowing Council to prioritise identified hotpot locations for future planning of staged upgrades, which has proven to be the most effective and efficient use of resources to address known issues.  Prioritisation of works is determined based upon risk factors to safety, property (private and public), social and economic impacts to the area, and extent of area affected.

Council Service:

Drainage - Canal Maintenance

Submitter’s name

Submitter’s issue 

Black - 5583

Can you advise what are the plans for dredging of the canals in Port Macquarie? The older canals have not been dredged in over 10 years and the commitment was every 5 years. I do not see a financial line item in the draft. If there is a line item please advise where it is in the draft budget.

Response

Maintenance dredging of the Settlement Shores Canals was included in the 2019/20 Operational Plan with dredging works expected to commence in July 2019, subject to contractor availability.

The dredging of the Settlement Shores Canals is listed as item 4.1.6.5 in the 2019-20 DRAFT Operational Plan.

Council Service:

Drainage - Stormwater

Submitter’s name

Submitter’s issue 

Chapman - 6783

The North Shore has a very poor storm water system. Following rain, there is significant pooling in several areas. This pooling is danger to pedestrians, causes damage to the roads and contributes to mosquito breeding. I would like to suggest that monies allocated to flood water measures and the PAMP plan for the North shore be implemented to address the worst areas. Currently the PAMP shows two planned footpaths - one along the foreshore that appears to be to assist school children make their way from the ferry, and one between the Ferry and the Coal Wharf reserve. I would like to suggest that monies be directed towards the implementation of the later. 

Response

Council currently doesn't have any funding allocated to stormwater or pathway upgrades on the North Shore. Maintenance works will continue to be undertaken to help alleviate some of the issues associated with water ponding. It is noted that your preference for any future implementation of the Pedestrian Access Mobility Plan (PAMP) is for the pathway to Coal Wharf reserve be given a high priority.

Council Service:

Economic Development

Submitter’s name

Submitter’s issue 

Mowle - 5978

The main entry signage for Port Macquarie is long outdated and well overdue for replacement, it looks like it hails from the 1980's.  The southern entry from Ocean Drive has the same vintage, whilst 'The Gateway' off the Pacific Hwy has no entry statement at all.  The lack of modern, sophisticated and world class entry statements is something that needs to be addressed urgently as we move into our Bicentenary Celebrations. A separate Entry Statement/Signage project needs to be raised to get traction & bring about delivery in a reasonable timeframe. I suggest that this be given some consideration.

Response

Based on current adopted roll-out program, entrance signage for Port Macquarie is scheduled for 2020-2021. The proposed Port Macquarie signs includes a range of suburb signs, as well as a Tier 1 Entrance sign at the Port Macquarie exit onto the Oxley Highway and Tier 2 signs at the Hastings River Drive and Ocean Drive entrances.

The proposed sign design is as per the Strategy adopted by Council in 2014, which is consistent with the signs rolled out in the Camden Haven etc. The Port Macquarie signage has been considered during the 2019-2020 budget process and has been re-prioritised, to bring forward the Port Macquarie entrance signage installation into the 2019-2020 financial year.

Submitter’s name

Submitter’s issue 

Cooper - 6503

Request for wheelchair symbol to be put on tourist leaflets

Response

Council continually works towards providing more accessibility information on a range of places and facilities across the region - from our beaches and toilets to local businesses.  Some recent initiatives include new icons on our destination website for businesses/attractions that are access friendly and continues to be considered when planning new initiatives such as the Eat See Do Visitor guide being developed later in the year.

Greater Port Macquarie Tourism Association (GPMTA) - 6680

The Association request that consideration be given to including performance measures that are more meaningful and enable the success of the strategies and actions to be properly assessed relating to:

3.1.3.2 Implement actions from the Port Macquarie-Hastings Events Plan and

3.1.4.1 Work with stakeholders to implement actions from the Destination Management Plan in accordance with the identified strategic outcomes

The Association notes and supports the allocation of funds to the Coastal Walk, the Airport Terminal Upgrade, the Town Centre Master Plan and the Tasting on Hasting Event.

Finally, it was noted that the Cultural Steering Group was not been referenced on Page 71 of the Operational Plan under Community Theme 2 ‘Your Community Life’ as a group that will ‘assist’ Council achieve its goals.

Response

Council appreciates the GPMTA support and ongoing engagement for our Destination Management and Major Events work. Council acknowledges the feedback in relation to key performance indicators, which Council does strive to ensure outcomes are effectively measured in relation to both on-going and defined project priorities and will do so when updating the Destination Management and Events Plan (which are not yet finalised).

Council plans to report progress against KPI’s on a quarterly basis in relation to both plans, which can be shared with GPMTA.  With regard to the destination website visitation growth KPI - this is crucial to monitor success and ensure continuous improvement. Council has seen greater than 15% year on year growth in the year to date (due to the change in web platform) and believe that a 15% growth target moving forward is an ambitious target we would like to aim for.

The feedback provided in relation to reference of The Cultural Steering Group has been taken on board and will be included in the finalised document as a group that will assist Council achieve its goals.

Jane - 6893

1/. Would like an Information Hub which would include ALL information on our beautiful Laurieton and surrounding areas

2/. Additional shopping centre seating

Response

1/. Having previously reviewed our visitor/information services, Council does not currently propose to provide new information outlets/hubs but we do encourage the community to visit the friendly staff at the Glasshouse Visitor Information Centre (managed by Council) and iKew (managed by the Camden Haven Chamber of Commerce) and some of our local businesses which have visitor information displays.

With regard to the technology support suggestion, unfortunately, education services such as the delivery of technology training or problem solving are not within the realm of Council service delivery and we would encourage you to access this type of assistance via one of our great local training providers (some of whom offer free/low cost seniors training) or businesses selling and servicing technology products.

 

2/. Unfortunately, the provision of shopping centre seating is not something that council can control or regulate. It is a matter for the shopping centre management. Council does however provide and manage seating and pedestrian infrastructure in public spaces.

 

Council Service:

Waste

Submitter’s name

Submitter’s issue 

Hann - 6200

Waste charges.  In our bid to reduce our personal waste footprint on our property in rural Byabarra, we would like to recycle all items at appropriate recycling centres and do away with our bins altogether. However, council informs me that even if we have our bins removed we will still be liable to pay approx. $385 per annum because the truck runs past our property

Response

 

Council provides waste collection services over the whole Local Government Area extending as far as Comboyne. These services include the collection of household recycling, organics and general waste.

The Local Government Act 1993 states that a Council must charge for a domestic waste service if that service is available, therefore a 'Minimiser' charge will still apply if bins are removed or not used.

 

Boland - 6316

I would love to see the bins that are at the Dunbogan jetty (across from the takeaway store) relocated from their current location (to close by) as they obstruct the view to the water from the picnic table. It would make a huge difference to the amenity of the area.

Response

Waste services will investigate and consider the ability to relocate this bin.

Anonymous

Improved recycling plant

Response

Submission noted.

Kennedy - 5611

Rubbish disposal along Hastings River leaving it to be taken by floods

Response

Illegal dumping being investigated by the waste section.

Garett - 6821

I am beyond angry at the fact we no longer get two free council rubbish pickups anymore. The so-called "free" tip tickets are useless to people who don't have tow bars, trailers or a way of accessing the tip.

Response

Many Councils are now advising residents that they have 'free tip tickets' rather than 'free pickups' due to the large cost of collecting waste from residential homes.  Council can organise to come and collect excess waste but it does come with an additional cost.

Port Macquarie Hastings Council are trying to incentivise residents and community members to avoid waste as much as possible. Currently Council pay over $4M in a waste levy to state government for landfilled waste. Any way we can reduce waste to landfill is encouraged.

 

Council Service:

Natural Resource Management

Submitter’s name

Submitter’s issue 

Revive Lake Cathie Incorporated

'Revive Lake Cathie’ submission included 787 signed letters of support in seeking funding in the 2019-2020 Operational Plan of $1M for the following items:

$100,000 – towards allocation of a Port Macquarie-Hastings Council staff member to the role of implementing strategies to Revive Lake Cathie, in direct consultation with Revive Lake Cathie Inc.

$250,000 – Completion of Environment Impact Study (EIS) for Lake Cathie and Lake Cathie Lagoon.

$650,000 – For commencement of an implementation plan

 

Suggested solutions from Revive Lake Cathie incorporated include:

1/. Complete an EIS for Lake Cathie and Lake Cathie lagoon.

2/. Allocation of Council Staff Member to the role of implementing strategies to Revive Lake Cathie.

3/. Following the EIS:

3a/. Prepare concept designs for Kenwood Drive bridge [widening].

3b/. Remove sediment from Lake Cathie and Innes estuary.

3c/. Sediment barrier infrastructure to stop sediment moving from Cathie Creek into the lake system.

3d/. Install remote water monitoring devices (similar to Hastings River).

3e/. Multiple height gauges.

3f/. Membership to NSW Waterwatch.

Response

1/ An EIS is undertaken when a development proposal is being considered. It is not a general environmental study. Nevertheless, Port Macquarie-Hastings Council (PMHC) has undertaken numerous studies and investigations of the Lake Cathie/Innes estuary system since the 1980s. These studies provide a great deal of information and all generally point to supporting the current Lake Opening Strategy and management practices.

2/ PMHC has environmental staff that manage the lake and surrounding environment.

3a/ PMHC prepared a hydrodynamic model of the Lake Cathie and Lake Innes systems in 2011 to test this scenario. The results suggest that widening the Kenwood Drive bridge would have some beneficial impact on water quality between Cathie Creek and Lake Cathie, however, the report also found that isolating Lake Innes would provide the greatest impact to tidal flows and water quality. The report also found these options would additionally pose the greatest threat to local ecology and/or other social or economic values through a loss of habitat, increase acidification, fish passage obstruction and destruction of marine vegetation.

3b/ Lake Cathie (south of Kenwood Drive bridge), Cathie Creek and Lake Innes are Nature Reserves managed by the National Parks and Wildlife Services (NPWS). The lower lake/estuary is Crown Land (Waterway) that PMHC manages with consultation from other stakeholders - NPWS, the Office of Environment and Heritage (OEH), NSW Fisheries, and Department of Industry (DPI - Crown Lands). PMHC has a dredging strategy to remove sediment from the lower estuary to support recreational values.

Given waterways upstream of Ocean Drive bridge are Nature Reserves, it would be very unlikely environmental approvals would be provided to dredge in Nature Reserves. Nevertheless, the hydrodynamic model of the Lake Cathie and Lake Innes systems prepared in 2011 tested dredging a channel between Ocean Drive bridge and Kenwood Drive bridge. This scenario was found to have limited water flow benefits. In addition, historic aerial photos from the 1940s show only minimal change to overall sediment and sholing in the estuary.

3c/ Historic aerial photos from the 1940s show only minimal change to overall sediment and sholing in the estuary. The most potential for sediment transport is from marine sands entering the lower lake. This sediment transport is increased lake openings (i.e. the more/longer the lake is open to the ocean the more marine sand enters the lower lake). PMHC seeks to manage this marine sand through its dredging strategy for the lower lake.

3d/ The gauges proposed for the Hastings river are rainfall and river flow gauges that will assist in flood warning and modelling. PMHC undertakes monthly water quality of Lake Cathie. Since the start of 2019, PMHC has undertaken weekly water quality monitoring. Results are on the web site. Water quality parameters indicate the water quality is fair to good. PMHC does not propose to install remote water quality monitoring gauges.

3e/ An automating and manual water level gauge is located on the Ocean Drive bridge (south-west corner). This water level gauge is managed by Manly Hydraulics Laboratory. PMHC does not propose to install additional water level (height) gauges. The water level data can be found at http://new.mhl.nsw.gov.au/Site-207441

3f/ PMHC was a member of Waterwatch for a brief period several years ago, however found that the Eco health aquatic ecosystem monitoring program provided better indicators the health of our rivers and estuaries. Eco health reports on the condition of key environmental indicators including water quality, riparian (riverbank) vegetation, geomorphology (channel shape), estuarine zooplankton and macroinvertebrate (waterbug) communities.

6329 - King

Support for the ‘Revive Lake Cathie Incorporated’ submission

6341 - Curry

Support for the ‘Revive Lake Cathie Incorporated’ submission

6349 - Schneider  

Support for the ‘Revive Lake Cathie Incorporated’ submission

6418 - Simoes

Support for the ‘Revive Lake Cathie Incorporated’ submission

6420 - King

Support for the ‘Revive Lake Cathie Incorporated’ submission

6424 - Tenley

Support for the ‘Revive Lake Cathie Incorporated’ submission

6434 - Phillips

Support for the ‘Revive Lake Cathie Incorporated’ submission

6436 - Beedell

Support for the ‘Revive Lake Cathie Incorporated’ submission

6438 - McAnally

Support for the ‘Revive Lake Cathie Incorporated’ submission

6444 - Catherall

Support for the ‘Revive Lake Cathie Incorporated’ submission

6457 - Kent

Support for the ‘Revive Lake Cathie Incorporated’ submission

6459 - Pearse

Support for the ‘Revive Lake Cathie Incorporated’ submission

6463 - Sugden

Support for the ‘Revive Lake Cathie Incorporated’ submission

6466 - Graham

Support for the ‘Revive Lake Cathie Incorporated’ submission

6468 - Aston

Support for the ‘Revive Lake Cathie Incorporated’ submission

6470 - Wood

Support for the ‘Revive Lake Cathie Incorporated’ submission

6473 - Toombs

Support for the ‘Revive Lake Cathie Incorporated’ submission

6477 - Errington

Support for the ‘Revive Lake Cathie Incorporated’ submission

6479 - Medcalf

Support for the ‘Revive Lake Cathie Incorporated’ submission

6481 - Whitton

Support for the ‘Revive Lake Cathie Incorporated’ submission

6483 - Robinson

Support for the ‘Revive Lake Cathie Incorporated’ submission

6491 - Bruce

Support for the ‘Revive Lake Cathie Incorporated’ submission

6536 - Lawless

Support for the ‘Revive Lake Cathie Incorporated’ submission

6542 - Candia

Support for the ‘Revive Lake Cathie Incorporated’ submission

6570 - Norgate

Support for the ‘Revive Lake Cathie Incorporated’ submission

6611 - Teutelink

Support for the ‘Revive Lake Cathie Incorporated’ submission

6613 - Potts

Support for the ‘Revive Lake Cathie Incorporated’ submission

6615 - Field

Support for the ‘Revive Lake Cathie Incorporated’ submission

6619 - Campey

Support for the ‘Revive Lake Cathie Incorporated’ submission

6621 - Field

Support for the ‘Revive Lake Cathie Incorporated’ submission

6636 - Maurer

Support for the ‘Revive Lake Cathie Incorporated’ submission

6638 - Murray

Support for the ‘Revive Lake Cathie Incorporated’ submission

6645 - McGuigan

Support for the ‘Revive Lake Cathie Incorporated’ submission

6659 - Steep

Support for the ‘Revive Lake Cathie Incorporated’ submission

6668 - Donnelly

Support for the ‘Revive Lake Cathie Incorporated’ submission

6676 - Geronimi

Support for the ‘Revive Lake Cathie Incorporated’ submission

6677 - Higgins

Support for the ‘Revive Lake Cathie Incorporated’ submission

6698 - Kent

Support for the ‘Revive Lake Cathie Incorporated’ submission

6708 - Kent

Support for the ‘Revive Lake Cathie Incorporated’ submission

6733 - Reynolds

Support for the ‘Revive Lake Cathie Incorporated’ submission

6759 - Genin

Support for the ‘Revive Lake Cathie Incorporated’ submission

6771 - Maltman

Support for the ‘Revive Lake Cathie Incorporated’ submission

6789 - Drinkwater

Support for the ‘Revive Lake Cathie Incorporated’ submission

6848 - Drinkwater

Support for the ‘Revive Lake Cathie Incorporated’ submission

6421 - Kolder

Support for the ‘Revive Lake Cathie Incorporated’ submission

5398 -  Donkin

Support for the ‘Revive Lake Cathie Incorporated’ submission

6321 - Smith

Support to the Revive Lake Cathie volunteer group that supports the restoration of Cathie Creek and Lake Cathie plus the restoration of Lake Innes to its original status. To this end, I urge Council to make it a priority to seek government funding to close the man-made channel (cut in 1933) that has allowed the ingress of saltwater to Lake Innes and ruined its ecological value. It would be a fine legacy for future generations if Council could facilitate this worthy endeavour.

 

Response

 

The Northern Rivers Catchment Management Authority prepared the Lake Innes Environmental Assessment in 2013 to consider the reversion back to freshwater. The report found that:

 

Although there are some benefits, the benefits are marginal compared to the negative impacts and risks posed by such an action. It is almost certain that the isolation of Lake Innes would lead to the loss of a significant area of coastal saltmarsh endangered ecological community and result in the loss of the commercial fishery from the Lake.

There are significant risks to water quality in both the short and long term and little in the way of social or economic benefits. Therefore, it is our conclusion that the isolation of Lake Innes and reversion to freshwater represents too high a risk to environmental, social and economic values and we recommend that the action not proceed.

 

6323 - Dick

Support for Revive Lake Cathie. The bridge on Ocean Drive and the bridge at Kenwood Drive Lake Cathie need to be extended to allow proper water flow under both bridges to reduce the current siltation being observed over the past 15 years or more bought by the lakes width being reduced by the reduction in width.

 

The lake also requires dredging now from the Cut/Drain all the way down to the entrance of the estuary which has occurred from inaction of the issues presented.

 

Response

 

Council prepared a hydrodynamic model of the Lake Cathie and Lake Innes systems in 2011 to test this scenario. The results suggest that widening the Kenwood Drive bridge would have some beneficial impact on water quality between Cathie Creek and Lake Cathie, however the report also found that isolating Lake Innes would provide the greatest impact to tidal flows and water quality. The report also found these options would additionally pose the greatest threat to local ecology and/or other social or economic values through a loss of habitat, increase acidification, fish passage obstruction and destruction of marine vegetation.

 

Lake Cathie Progress Association - 6357

1. $360k was provided in grant funding in August 2018-2019 under the NSW Government Coastal and Estuary Grants program and need to remain in the 2019-2020 Operational Plan along with any remaining funds Council allocated to the redirection of the storm water drainage along Illaroo Road.

2. We acknowledge and thank Council for the $314k funding provided in the 2019-2020 Draft Operational Plan for the construction of the Skate Park as approved in the Lake Cathie Foreshore Master Plan and urge Council to keep this funding in the final Operational Plan

3. We also support the allocation of funding in the Draft Operational Plan for the design and development of the sporting fields and amenities block to be built behind the public school in area 14 of Lake Cathie.

Response

1/ This funding will roll over in to 2019-2020 FY. The Illaroo Road Stormwater Redirection project is expected to commence in Mid-2019. Total project cost $720,000. Operational Plan action 4.2.1.11 CW

2/ and 3/ Your support of budgetary inclusions for Lake Cathie Skate Park and Rainbow Beach Sports Fields in the draft Operational Plan is noted.  Council will keep LCPA informed as the projects progress.

Garett - 6821

I am sick of seeing notifiable and noxious weeds along roadways and highways and council does nothing to remove these.

Response

On an annual basis Council undertakes weed management on 2,300km of roadside weeds. Work is undertaken by a number of methods including outreach mowing and pruning, mowing/slashing and roadside spraying.  Council maintains a purpose-built vehicle for roadside spraying with carefully calibrated equipment allowing for site specific spray specifications. Council utilises best practice methods in roadside spraying to minimise spray drift and off-target impact.  Responsible herbicide use leaves a defined strip of dead vegetation on the road edge with control lasting up to 6 months depending on weather conditions.    

Council also has a dedicated Biosecurity Officer who monitors and manages Councils responsibility under the Biosecurity Act. We encourage residents to contact Council if they see a plant of concern on 6581 8111 to report individual instances that we can investigate.

 

Dirago - 6827

Flying Fox Problem - Thousands of residents have sought positive action to address this problem. The draft Plan highlights education and offers little in practical action. What practical actions are proposed for 2019-2020 and what are the related performance measures?

Response

Council have worked collaboratively with key stakeholders within the community to address concerns about the Flying Foxes at Kooloongbung Creek. A draft Camp Management Plan has been developed and was placed on public exhibition in April and May 2019 seeking community feedback.  A final report is being presented to the Ordinary Council Meeting in June 2019.

Flying Foxes are an endangered species and Council must work within conservation restrictions and legislation to ensure they remain protected and unharmed. There are many practical management options available to Council and the community such as water spraying and relocation and buffer zone implementation - all of these are outlined in the Draft Flying Fox Camp Management Plan.

 

Council Service:

Financial Management

Submitter’s name

Submitter’s issue 

Rutherford - 5373

I feel that the cost of living is getting too expensive. Rates are getting out of control as well as water costs. I think Council should try to reduce rates down to around $2000 per annum maximum per property. There has to be some incentive to owning a house.

Response

Your submission in regard to the cost of living getting too expensive is noted. Council levies rates in order to be able to provide a wide range of services to the Community. These services cover a number of key areas including roads and transport, sewerage, water, stormwater, waste management, environmental services, community facilities, sport and recreation facilities and services. The cost to provide these services is significant with total expenditure in 2019-2020 budgeted to be $216.3m. Reducing rates would require a reduction in the provision of these services, however previous community surveys have indicated that our community does not desire this outcome.

 

Council is not proposing an increase to rates for the 2019-2020 financial year beyond the limits placed on councils in setting rates, (known as rate pegging). The rate peg determines the maximum amount by which a council may increase its rating income for the year and is set independently by IPART (Independent Pricing and Regulatory Tribunal) NSW.

 

Through an independent review of Council's financial sustainability (undertaken in late 2017 by the University of Technology Sydney (UTS) Institute for Public Policy and Governance Centre for Local Government), the review found that Councils overall financial sustainability is strong and particularly impressive given the operating environment of Council. The review also found that in general, Council has taken important steps in recent years to improve its financial sustainability and that continuing to focus on areas of potential improvement will help Council to continue to strengthen its financial sustainability in the years to come.

 

The UTS states that continued prudent management is the best course of action in ensuring the ongoing financial sustainability of Council and in light of this, we aim to continue our progress toward continued and improved financial sustainability in 2019-2020.

 

Bray - 6731

Forward Planning and Financial Control

1/. Balanced budgets

2/. More detailed financial information

3/. Financial details to be split by funds

4/. The Capital Works programs to be individually detailed to show how bulk figures are arrived at

5/. The Capital works program should be on a priority listed and rolling basis and adjusted regularly in accordance with variation listed in the monthly Financial Reports and approved by Council

6/. More details should be given on possible amounts that could be raised by loans to increase the rate of Capital Works proposed

7/. Devote as many resources as possible to the strategic planning for the future

Response

 

1/. Balanced Budgets

Council does endeavour to adopt a balanced budget position at the commencement of the budget cycle. However due to strategic and operational priorities including giving submissions from the community due consideration, this is not always possible.

Where a deficit position is adopted, there is significant analysis and monitoring undertaken by management during the year with an aim to achieve a surplus position by year end. These adjustments are reported as recommendations through the monthly financial report to Council.

 

2/. More detailed financial information

The information provided is in accordance with legislative guidance and importantly does include Council’s performance measures to allow transparency and clarity on what Council is planning to deliver.

Management aims to provide the community with meaningful financial data.  There is however significant detail underlying the financial data provided, which is available through other reporting mechanisms, such as the annual financial statements.

 

3/. Financial Details to be split by funds

Council is required to follow the Integrated Planning & Reporting Framework. The Towards 2030 Community Strategic Plan has been developed into the four themes that continue through to the Delivery Program and Operational Plan. This is why the information is presented via these themes as opposed to by Fund.

The performance of the Funds is reported through the end of year financial statements which include the results for the year, balance sheet position and key performance measures by individual fund.

 

4/. The Capital Works programs to be individually detailed to show how bulk figures are arrived at.

The Capital Works programs are detailed only for the first year in light of Council adopting a one-year operational plan. Management does however maintain detailed work programs for the outer years which are rolled up to provide the bulk figures reported.

 

5/. The Capital works program should be on a priority listed and rolling basis and adjusted regularly in accordance with variation listed in the monthly Financial Reports and approved by Council.

As noted above, management maintains detailed capital works programs. These programs are monitored and updated as priorities and circumstances change. Variances related to adopted budgets are reported to Council through the monthly financial report.

 

6/. More details should be given on possible amounts that could be raised by loans to increase the rate of Capital Works proposed’

As part of the preparation of the annual budget and long term financial plan, Council assesses the requirement for new loans. This assessment focuses not only on funding needs but the ‘affordability’ of loan funds and the impact of finance costs moving forward on Council’s long term financial sustainability. Council has determined at this stage that loan funds are not required to meet its objectives in the outer years.

Whilst loan repayments are forecast to increase, this relates to the principal repayment component only. Interest paid is forecast to decrease.

 

7/. Devote as many resources as possible to the strategic planning for the future

As with any service delivery area, management assesses the delivery requirements, including community expectations, and associated resourcing requirements, and adjusts resourcing levels if required. Funding has been included in the 2019-2020 draft budget for additional resources in this area.

 

Donkin - 5398

Rate charges are excessive as I live on a very small parcel of land

Response

Council levies rates in order to be able to provide a wide range of services to the Community. These services cover a number of key areas including roads and transport, sewerage, water, stormwater, waste management, environmental services, community facilities, sport and recreation facilities and services.

The cost to provide these services is significant with total expenditure in 2019-2020 budgeted to be $216.3m. Reducing rates would require a reduction in the provision of these services, however previous community surveys have indicated that our community does not desire this outcome. Whilst it is noted that you live on a small parcel of land, the calculation of rates is tied to the value of the property. The value is supplied by the NSW Valuer General.

Johnston - 5557

Credit Card surcharge was removed last year, but now has been brought back in, but much higher than before.   Does Council actually get charged this much?

Response

The credit card surcharge has been implemented to cover costs incurred by Council in providing this payment method. The surcharge has been set at a level which is below the direct costs of the payment method, in accordance with legislative requirements.

The direct costs of the payment method vary month on month, depending on the level of transactions. However, during the last 12 months, the level of direct costs charged have been between 0.63% and 0.9%.

 

Council Service:

Sports and Recreation - Aquatic

Submitter’s name

Submitter’s issue 

Hannah - 5367

Rock pool, you ask what we think about upcoming plans, well I don't see any plans for promised rock pool, in fact not one word has been said about it.

Dirago - 6827

Investigation into an Ocean Pool - Many residents support the feasibility study.

Garett - 6821

I would like to see an ocean tidal pool in Port Macquarie.

Response

Council acknowledges community support for development of a tidal pool in the Port Macquarie-Hastings. Council's current focus in relation to swimming facilities is on the completion of the upgrades to Wauchope Pool, and planning for a new aquatic facility in Port Macquarie which has commenced this year.  These projects have been prioritised over development of a tidal pool as both existing facilities were known to have significant structural issues.

Council Service:

Parks and Recreation - Parks

Submitter’s name

Submitter’s issue 

Rotary Group of Port Macquarie Sunrise Incorporated - 13780

Town Beach Reserve Master Plan - request to include Seniors Exercise Park and Amphitheatre

Response

The upgrade of Town Beach Playground is identified within the draft Operational Plan. The opportunity to include seniors exercise/play as part of this upgrade is supported in principle by staff who will engage with your club through the design phase of project delivery.

Council recognise that the amphitheatre is an important element of the Town Beach Master Plan. However, Council is unable to fund this improvement as this time.

 

Lake Cathie - Bonny Hills Lions Club - 5178

Acknowledge and support the Skate Park Project funding for Lake Cathie Foreshore

Lake Cathie Skate and Recreation Park Project working group - 6320

Lake Cathie Skate and Recreation Park Project working group would like to thank Port Macquarie Hastings Council for the inclusion of funding in the 2019-2020 Draft Operational Plan for the Lake Cathie Skate & Rec Park as part of the Lake Cathie Masterplan.

We would like to ask Port Macquarie Hastings Council to allocate the funds as detailed in the Draft Operational Plan, and include said funds in the finalised 2019-2020 Operational Plan.

Cooper - 6494

In support of skate park at Lake Cathie

Franklin - 6498

In support of skate park at Lake Cathie

Tierne - 6564

In support of skate park at Lake Cathie

Fitzgerald - 6608

In support of skate park at Lake Cathie

Miller - 6642

In support of skate park at Lake Cathie

Jolly - 6792

In support of skate park at Lake Cathie

Response

Council acknowledges the support of budgetary inclusions for Lake Cathie Skate Park

 

6421 - Kolder

Location of Skate Park at Lake Cathie

Response

The location of the skate park within Foreshore has been resolved through the development and adoption of the Lake Cathie Foreshore Master Plan. This plan was developed following a comprehensive community engagement process and there is broad community support for the development of the skate park in this location.

Rogers - 5606

Bain Park Playground - request for shade provision in summer

Response

The upgrade of this playground is tentatively scheduled for renewal in 2021-2022. As a district level playground, this facility will include a shade structure when it is replaced.

When the current playground was first designed and constructed shade was provided by existing mature trees located around the site. The removal of a dead tree since playground development has reduced the amount of natural shade provided at this facility. A replacement tree will be planted in coming months.

Elliott - 5705

Rocks Ferry Reserve - Riverbank restoration works and request for funding to allocated to undertake work

Response

Rocks Ferry Reserve is recognised as a significant recreational asset for Wauchope and the broader community. On this basis, it is important to understand the broader community desire for this area which ideally would be tested through the development of the Wauchope Community Plan which will commence in September 2019.

Member of the Kew, Kendall, Lorne and Herons Creek CCAT - Conman - 5951

Requesting that Kew Parklands be included in the 2019-2020 Operational Plan.

Kew Parklands and Kew Main street Committee - Bignell - 6560

Request the Kew Parklands proposal be considered in the operational plan for the 2019-2020 budget.

Churnside - 6411

Approval be given in support of The Parklands project at Kew

Response

Council acknowledges that there is a need for open space to service the existing and future community of Kew. Council's planning recognises this and plans for the provision of a children's play facility are currently being developed in consultation with the community. This facility will be constructed later in 2019.

At this time staff are unable to support the Kew Parklands proposal but recognises that additional open space will be required to service the community as development continues to the west of the village.

McIntosh - 5956

The allocation of funds to upgrade Vince Inman Sporting fields in Laurieton is great and further funds needs to be included across the next few years to enable these well used fields to be maintained and the facilities upgraded to a satisfactory level. As part of this allocation the lighting at the tennis courts needs to be included in the lighting system across the ovals. At present the lights at the tennis courts are not at a recommended standard

Response

Council is currently working with the Vince Inmon Sporting Fields user groups to develop a facility master plan for this sporting precinct. Through this process staff will work with user groups to prioritise improvements and will support them to seek grant funding above and beyond the $560,000 included in the draft Operational Plan to deliver desired upgrades in partnership with Council.

Proud - 5973

Coastal Walkways - access at northern end of Shelly Beach is not easily gained at high tide and sand being washed away with large rocks exposed and then the rocks also become slippery.

Response

Council is aware of the challenges experienced by some Coastal Walk users during high tides and periods of large swell. As a result of this access issue, Council has completed detailed designs for the upgrade of Pacific Drive between Leanda Street and Parklands Close, including the provision of a shared path to provide an alternate route when access is difficult at North Shelley Beach.

This project is not considered a priority at this time. Current focus is on upgrading the sections of the Coastal Walk between Town Beach and Flagstaff Hill and Oxley Beach and Windmill Hill.  This project will be considered in development of future budgets.

Friends of Mrs Yorks Garden - Davidson - 6243

Requesting at least $50,000 be allocated to continuing the re-creation of the Garden, incorporating the Master Plan features approved by PMHC at its meeting on 20/3/2019.

Response

There will be a balance of funds from the $50,000 included in the current financial year budget for development of the Mrs York's Garden Master Plan. The scale of available funding is subject to confirmation but staff are supportive of this funding being used by FMYG for master plan implementation. Further, staff will support FMYG in making application for grant funding to undertake further master planned works.

Cooper - 6501

Footpath from Mrs Yorks Garden to Gaol Point

Response

The construction of the missing pathway link between Gaol Point and Mrs York's Garden is a current priority for one of our local service groups. Council is supporting this group to achieve this outcome.

Bailey - 6741

Request for non-slip crossing over stream on Doctors Walk

Response

The upgrade of Doctors Walk including the bridging of the stream crossing section is a current priority project for Council. The detailed design for the upgrade of this section of the Coastal Walk has commenced and construction will occur later in 2019.

Lake Cathie Bonny Hills Sports Field Committee - Spencer - 6756

Support the adoption of the allocated funding for the Lake Cathie - Bonny Hills Sporting Fields.

Williams - 6830

Rainbow Beach Sports fields and the adoption of allocated funding in the budget.

Response

Lake Cathie Sports Field Committees support for the Rainbow Beach Sports Fields project inclusion in the draft 2019/20 Operational Plan is noted. Council staff will continue to engage with your committee as project plans develop.

Nalty - 6797

Request to install children's playground and exercise equipment and upgrade boardwalk North Haven

Response

There is strong community support for this sort of improvements to the Beach to Beach Walk as identified through the Camden Haven Community Planning process.

Council has identified the need to replace the Bunnys Corner playground in 2019/20. Staff are engaging with the Camden Haven CCAT to determine whether this facility could be relocated to better integrate with the Beach to Beach Walk and other existing infrastructure.

Other improvements can be considered through strategic planning for the Beach to Beach Walk and development of a public art strategy which is currently underway.

Cook - 5579

Is there any provision in Council's draft budget plan for the establishment of an athletics field? There is no year round marked athletic field in Port Macquarie. For the past 10 years Council has "promised" to create an athletics field in the Wayne Richards sporting fields complex but nothing has happened.

Response

Provision of an athletics facility in Port Macquarie has been identified in the Council adopted Wayne Richards Park Master Plan. Detailed design for the athletics facility is a current Council project.

At this time, Council engagement with the athletics community has been limited to discussions with Athletics NSW. However, engagement with local athletics stakeholders will occur as the planning process develops.  A timeframe for construction of this facility cannot be confirmed at this time.

Nash - 6528

Is there money allocated to maintaining the Queenslake walking/shared pathway?

Response

There is not a specific maintenance budget for the Queens Lake Walking Trail in West Haven. There is a centralised area-based budget for maintenance of parks and reserves including recreational assets such as this walking trail. Staff will inspect the walking trail and will program maintenance as required. 

North Shore Community-Council Action Team (CCAT) - 6796

Over the past 3 months the North Shore CCAT has identified the following as the key short-term priorities for the North Shore and wish to have these priorities considered for inclusion in Council’s 2019-2020 Operational Plan:

1/. Erection of a toilet block to serve the Coal Wharf Reserve area;

2/. Extension of hours for the Hibbard Ferry from 5:30 am to 8pm and

3/. Erection of a boat ramp and explore options for a floating jetty to serve the North Shore

Response

1/. The provision of new amenities at Coal Wharf Reserve is currently not in our planning.  Amenities were formerly provided at Coal Wharf Reserve but were decommissioned when a decision was made in consultation with the community to replace the Coal Wharf amenities at Ferry Reserve.

If there is a proven need, Staff would consider a community led proposal to install these facilities, however this would be reliant on community being able to fund construction and maintenance of this asset.

 2/. Council will work with the current ferry operator to understand the cost implications of increase the hours of operation of the Hibbard Ferry, including the potential for a trial of extended hours to analyse the additional usage and benefit to the community. Information gained from this investigation will help develop future operating specifications.

3/. The boat ramp is not considered a current priority for Council in the 19/20 operational plan. However, this project is included in Council’s 10-year recreation works programme and funding will be considered for this purpose in development of future Operational Plans.

Johnston - 5557

Wauchope and Laurieton have a dog park, Port doesn't have one - suggest using the empty Council land up from Oxley Oval.

Response

Council has prioritised provision of a dog off-leash park in Port Macquarie at Stuart Park Sporting Complex. A range of sites were carefully considered before confirming Stuart Park as the preferred site, including Oxley Oval. Oxley Oval was not the preferred site on the basis that is located quite close to an existing dog exercise area at Nobbys Beach.

At present all dog exercise areas in Port Macquarie are located at beaches. Provision of a dog off-leash park at Stuart Park improves accessibility for dog owners in western parts of Port Macquarie.

Men at Work - Cargill - 6175

Where is Red Ochre Park going be located?

Response

Red Ochre Park is to be established within Council owned Community land located in the area of Howell Avenue to The Point Drive and to the east to adjoin the existing bushland area.

Council will engage with local residents early in the planning phase of this project through to completion of the park project.

Donkin - 5398

1/. Would like an upgrade to the shower facilities at Barlett

2/. Request clean-up of overgrown and half dead trees at Bartlett

1/. The upgrade of the Bartlett’s Beach amenities block is identified as an action in the Council adopted Bonny Hills Reserves Master Plan. While not an immediate priority, the upgrade of this facility will be considered in future Operational Plans.

2/. Council’s position regarding termite control on lands it manages is that they are an important part of the ecosystems, being highly important in the process of tree hollow formation which provides habitat and nesting dens for many native animals.

Council does not treat termite infestations on public lands. With a large local government area to maintain it is not possible to provide termite management services with the current level of funding. For this reason, it remains the responsibility of property owners to ensure their property is suitably protected against termite infestation and arranging regular inspections to be carried out by a licensed pest controller.

Bowmaker - 6520

Would like a shade area at Laura Place Reserve Lakewood

Response

Council currently has 64 playground facilities across the local government area. It is not practical to provide shade structures at all playground facilities. Council's focus is on providing and maintaining shade structures at regional and district level parks where natural shade is not provided.

Copper - 6530

Compliment on Westport Park footpath

Response

Submission noted and will be included in Council's compliments register.

Dirago - 6827

Implementing the approved Tacking Point Master Plan - Council approved this Master Plan some years ago but no action has been taken to design and construct the approved access facility for people with disabilities. Why is this the case?

What action is planned for 2019-2020.

What grants will be sought in 2019-2020.

Which Council Director has responsibility for the project.

Response

Melissa Watkins, as Director of Development and Environment is responsible for implementation of Tacking Point Lighthouse Master Plan. Council has sought, and will continue to seek, grant funding for construction of the accessible walkway connection to Tacking Point Lighthouse. While this connection is considered important, the current focus for improving facilities for persons with a disability is a range of other projects including (but not limited to):

• Short Street Accessible Amenities including an adult change facility

• Provision of accessible, gender neutral amenities and an accessible 1.9km walking loop as part of the Stuart Park Regional Sporting Precinct Project

• Construction of Rainbow Beach Sports Fields including accessible amenities and related infrastructure

• Construction of new accessible amenities at Foreshore Reserve, Lake Cathie and Pilot Beach, Camden Head

• Construction of Stage 1 of Flynns Beach Seawall including accessible pathways and access ramp onto the beach

• Upgrade of Blair Reserve Playground and Town Beach playgrounds to be more inclusive in their design

On this basis, no action is planned in regard to the accessible ramp project at Tacking Point Lighthouse Reserve during 2019/20 unless a suitable grant opportunity arises and this project is prioritised for application.

Council Service:

Parks and Recreation - Trees

Vollebergh - 6674

Trees and Drainage issues on The Binnacle - Residents of Macquarie Palms

Response

 

Council’s geospatial information system indicates that the stormwater pipes are not located under these paperbark trees but in fact on the opposite side of the road. Council has inspected this intersection on several occasions and has deemed the line marking as appropriate at this intersection. 

 

Removing mature trees in an urban environment must be significantly justified to counter the environmental impact this would have, it has been previously assessed by Arborist and Transport Engineer and determined that the removal of the trees is not justified.  The stormwater system in this area is not known as a flooding hotspot and the drainage system will continue to be maintained in line with current level of service.

 

Council Service:

Roads, Bridges and Transport - Footpaths

Submitter’s name

Submitter’s issue 

Schools to Schools committee - Koeing - 6898

Request to include shared pathways for Schools to Schools and request to have specific footpaths for schools to schools included in the 2019-2020

1/. Construction of footpath between Brother Glen and Sirius Drive on northern side of Ocean Drive

2/. Engineering, Planning and construction of footpath between Henry Kendall Drive and Bayside Circuit on northern side of Ocean Drive

3/. Engineering and Planning of footpath between Laurie Street and Seymore Street on western side of Lake Road

4/. Engineering and Planning of footpath between Homedale Drive and Old Bridge Road on north side of Kendall Road

Response

Council has an annual footpath, cycling and pedestrian works program, which covers the Local Government Area (LGA). As part of this program Council also applies for funding from the State Government for specific pathway projects. Council has applied for funding to continue the schools to schools pathway from Sirius Drive to Brother Glen Drive, which, if successful will also require Council funding from this program.

Council has also applied funding to support planning and design of the section from Homedale Drive to Old Bridge Road. Please be aware that Council receives a large number of requests annually for the construction of new pathways across the entire LGA. Due to the limitations of funding it is not possible to design and construct all of the pathways that are requested by the community and large allocations of funding to specific projects detracts from providing improvement works in other areas of the LGA.

Council allocates priorities to new footpath works on the basis of safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors.

In accordance with the Schools to Schools shared pathway strategic alignment plan, Council will continue to give consideration to this pathway and the required planning, design and construction works needed in line with other pedestrian and cycling works priorities across the LGA.

Lobbon - 5383

Would like to see more consideration of shared path/cycleways

Response

Council receives a large number of requests annually for the construction of new footpaths but it is not possible to construct all of the new paths that are requested by the community. Council allocates priorities to new footpath works on the basis of safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors.

Davies - 5386

Pilot Beach Cycle Track - Beach to Beach are carrying out work on the above track in the future. I would like to see this escalated as I am blind and need to be able to walk to Pilot Beach. Pilot Beach is narrow and carries some heavy vehicles which is dangerous. Do you have any plans to work on this access route?

Davies - 5954

Re: 4.4.1.55 - Beach to Beach – shared path project at Camden Haven.  Request to build a boardwalk ASAP around the mangroves at the end of the tip road in Dunbogan. We are not getting a fair share of money allocated in Dunbogan when there are many non-life threatening projects attracting money from PMHC budgets.

 

Response

Council is currently developing a masterplan for the remaining sections of the Beach to Beach shared pathway project connecting Dunbogan Bridge to Pilot Beach. The first stage in the masterplan process, which is currently in progress, is to determine the environmental approvals required to construct each section of path. Once this work is complete Council will be able identify the next sections of the path that are likely to be constructed subject to funding. This will include consideration of the section of path leading to Pilot Beach.

Ritchie Village Property Pty Ltd - 6779

Request for development of a strategic Pathways Plan to consolidate and construct the B2B, Ck2Ck and S2S and supplementary pathways network, in alignment with other identified key linkages to public spaces, reserves, national parks and recreational parks.

Request to include a shared pathway of approximately 1.7km that links businesses and residents situated on Diamond Head Road and Beach St to Dunbogan, Laurieton and the greater Camden Haven.

Wassell - 6265

Request for a footpath at Dunbogan - Diamond Head Road.  Men's Shed / Diamond Waters Caravan Park.

Fay - 6326

Request for a footpath at Dunbogan - Diamond Head Road.  Men's Shed / Diamond Waters Caravan Park.

Buchanan - 6378

Request for a footpath at Dunbogan - Diamond Head Road.  Men's Shed / Diamond Waters Caravan Park.

Niller - 6505

Request for a footpath at Dunbogan - Diamond Head Road.  Men's Shed / Diamond Waters Caravan Park.

Richards - 6506

Request for a footpath at Dunbogan - Diamond Head Road.  Men's Shed / Diamond Waters Caravan Park.

St George - 6512

Request for a footpath at Dunbogan - Diamond Head Road.  Men's Shed / Diamond Waters Caravan Park.

Burton - 6514

Request for a footpath at Dunbogan - Diamond Head Road.  Men's Shed / Diamond Waters Caravan Park.

Miller - 6518

Request for a footpath at Dunbogan - Diamond Head Road.  Men's Shed / Diamond Waters Caravan Park.

Tranter - 6284

Request for a footpath at Dunbogan - Diamond Head Road.  Men's Shed / Diamond Waters Caravan Park.

Response

Council is currently developing a masterplan for the remaining sections of the Beach to Beach shared pathway project connecting Dunbogan Bridge to Pilot Beach. This alignment study will add to the existing strategic alignment plan for Schools to Schools. Council will continue to work with the Creek to Creek committee to identify the best way to develop a master plan for this particular pathway noting the majority of the alignment is across Crown Lands.

These strategic plans along with Council's Pedestrian Access and Mobility Plan form the overall Strategic Pathways Plan. Council Community Action Teams (CCAT) will help guide how best to consolidate the plans to show an overall alignment network plan of the area.

Council has an annual footpath program and will consider for inclusion the suggested new path along Diamond Head Road from the Dunbogan Bridge to the Diamond Waters caravan park.

Please be aware that Council receives a large number of requests annually for the construction of new footpaths. However, due to the limitations of this funding it is not possible to construct all of the new footpaths that are requested by the community. Council allocates priorities to new footpath works on the basis of safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors.

Council has received grant money to upgrade the intersection of Diamond Head Road and The Boulevarde to improve flood access. This project includes the construction of a pathway from the Bridge to meet the shared path on The Boulevarde, approximately 270m, a segment of which is on the requested route.

 

The cost of a new path for approximately 1.7km along Diamond Head Road from the Dunbogan Bridge to the Diamond Waters Caravan Park would likely exceed the current annual allocation and based on the adopted criteria for prioritisation under this program would not rank highly.

Groves - 6448

Would like to see completion of paths and cycleways in Lakewood

Response

Council has an annual footpath, cycling and pedestrian works program. As part of this program Council also applies for funding from the State Government for specific pathway projects. Council has applied for funding to continue the schools to schools pathway from Sirius Drive to Brother Glen Drive. Council will also give consideration to other pathway and pedestrian works in the Lakewood area, but please be aware that Council receives a large number of requests annually for the construction of new footpaths. Due to the limitations of funding it is not possible to construct all of the new footpaths that are requested by the community. Council allocates priorities to new footpath works on the basis of safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors.

McNiece - 6454

Beach to Beach (B2B) pathways and safety issues in Dunbogan -  the pathway should be on the residential side of the road and not the waters edge.  The ambiance and environment protection of the river are of utmost importance to the area.

Response

Council is currently developing a masterplan for the remaining sections of the Beach to Beach shared pathway project connecting Dunbogan Bridge to Pilot Beach. The first stage in the masterplan process, which is currently in progress, is to determine the environmental approvals required to construct each section of path.

Key considerations during this planning work is protecting the environment and ensuring the path is safe for all users.  Once this work is complete Council will be able identify the next sections of the path that are likely to be constructed subject to funding. Council is working closely with the B2B Community Committee and the Community-Council Action Team (a part of the new community planning incentive) to have input on the pathway planning.

Scott - 6455

Request completion of the Beach to Beach footpath from Laurieton to Dunbogan due to safety concerns

Response

Council is currently developing a masterplan for the remaining sections of the Beach to Beach shared pathway project connecting Dunbogan Bridge to Pilot Beach. The first stage in the masterplan process, which is currently in progress, is to determine the environmental approvals required to construct each section of path.

Key considerations during this planning work is protecting the environment and ensuring the path is safe for all users.  Once this work is complete Council will be able identify the next sections of the path that are likely to be constructed subject to funding. This includes the section of path from the Tip Road to the Boat Shed. Council is working closely with the B2B Community Committee and the Community-Council Action Team (a part of the new community planning incentive) to have input on the pathway planning.

Lill - 6508

Support for pedestrian crossing near Real Estate at Bold St in Laurieton

Response

Noted that this submission supports the proposed location of the pedestrian crossing on Bold Street in Laurieton.

Hamilton - 6523

Request for a pedestrian refuge for shared path - Sirius Drive Lakewood

Response

Unfortunately, due to the configuration of the intersection of Sirius Drive and Ocean Drive (a requirement to maintain turning lanes) and the significant number of services adjacent to the road it is not feasible to construction a pedestrian refuge on Sirius Drive to connect the shared path.

Council's strategic planning has identified the potential need to upgrade this intersection to traffic signals, which would include a controlled pedestrian crossing on Sirius Drive. Consideration will be given to investigation and design funding in future operation plans.

Smith - 6532

Footpath on Hoskie Road West Haven

Response

Council has an annual footpath, cycling and pedestrian works program and will consider for inclusion the suggested new path along Hoschke Road. Please be aware that Council receives a large number of requests annually for the construction of new footpaths.

However, due to the limitations of this funding it is not possible to construct all of the new footpaths that are requested by the community. Council allocates priorities to new footpath works on the basis of safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors.

Lameloise - 6601

Pedestrian crossing corner of Stewart Street - Grant Street Port Macquarie

Response

Council has an annual footpath, cycling and pedestrian works program and will consider for inclusion investigation and design works to improve pedestrian safety at the intersection of Grant and Steward Streets.

Please be aware that Council receives a large number of requests annually for pedestrian improvement works. However, due to the limitations of this funding it is not possible to undertake all works that are requested by the community. Council allocates priorities to works on the basis of safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors. Planning and design works are an important first step in providing infrastructure improvements.

Camden Haven Community Council Action Team (CCAT) - 6729

Camden Haven CCAT have agreed with the that the most urgent priority, is to create opportunity for the Camden Haven to be a more connected community. This can be achieved by completing the planning and construction of the three projects known as: Beach to Beach, Creek to Creek and Schools to Schools shared pathways as well as identifying/constructing key pathways across the community to ensure connectivity between key public spaces, beaches, waterways, reserves, national parks and recreational parks.

Response

Council will work with the CCAT to help identify the best way to utilise the limited resources to complete the required planning for the Camden Haven pathway network and the prioritisation of sections for construction.

Every - 6791

Request footpath from Hill Street to Roto House Port Macquarie

Response

Council has an annual footpath, cycling and pedestrian works program and will consider for inclusion the suggested new path along Lord Street connecting to Roto House.

Please be aware that Council receives a large number of requests annually for the construction of new footpaths. However, due to the limitations of this funding it is not possible to construct all of the new footpaths that are requested by the community. Council allocates priorities to new footpath works on the basis of safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors.

Every - 6794

Request for extension of footpath Emerald Drive and Matthew Flinders Drive from near the roundabout at Marbuk Ave / Lighthouse Plaza entry through to the path in the reserve adjoining

Response

Council has an annual footpath, cycling and pedestrian works program and will consider for inclusion the suggested new path along Emerald Drive.

Please be aware that Council receives a large number of requests annually for the construction of new footpaths. However, due to the limitations of this funding it is not possible to construct all of the new footpaths that are requested by the community. Council allocates priorities to new footpath works on the basis of safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors.

Counsell - 6795

Request for pathway at the north/eastern side of Ocean Drive between Rodley and Beach Streets and beautification of Bonny Hills

Response

Council has completed concept designs for a shared path along Ocean Drive from Rodley Street and Beach Street. Unfortunately, due to the narrow road and steep terrain in this area the cost estimate is approximately $1.5Million. While Council does have funding for an annual footpath, cycling and pedestrian works program this funding is for the entire Local Government Area. Council will continue to seek grant funding opportunities that may apply to improving pedestrian connectivity in Bonny Hills.

 

Regarding the current stockpile site to the south of Bonny Hills, this site is critical to road maintenance operations in the Camden Haven. Council understands the amenity impacts of having an operational stockpile site located at the entrance to a town and as such is currently reviewing our stockpiling procedures.

Woodgate - 5570

1. Footpath needed near houses at 48 and 50 Currawong Drive - approx. 90 meters long.

2. Major Innes Road to the school - crossing at the pedestrian safety zone becomes crowded with children from the bus drop off zone. No lolliepop person or line marking on the road approaches.

3. Footpath needed near the bus stop zone on Major Innes Road, near house 25 and 31 Currawong Drive

4. Footpath needed near 21 and 31 Currawong Drive and 48 and 50 Currawong Drive, there is a gap of several hundred meters.

Response

Council has an annual footpath program and will consider for inclusion the three sections of suggested new path along Currawong Drive.

Please be aware that Council receives a large number of requests annually for the construction of new footpaths. However, due to the limitations of this funding it is not possible to construct all of the new footpaths that are requested by the community. Council allocates priorities to new footpath works on the basis of safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors.

Currently there is no children's crossing zones around St Columba Anglican School. An application for a children's crossing zone and crossing Supervisor is made by the School Principal. All applications made are assessed by Transport for NSW against a set of criteria. Council works closely with all schools across the Local Government Area to help improve safety for school children.

Nash - 6528

Of the allocation of $1,000,000 for new pathways can a large chunk go to Schools to Schools and Beach to Beach?

Response

Council has an annual footpath, cycling and pedestrian works program, which covers the Local Government Area (LGA). As part of this program Council also applies for funding from the State Government for specific pathway projects. Council has applied for funding to continue the schools to schools pathway from Sirius Drive to Brother Glen Drive, which if successful will also require Council funding from this program. Please be aware that Council receives a large number of requests annually for the construction of new footpaths across the entire LGA.

Due to the limitations of funding it is not possible to construct all of the new footpaths that are requested by the community and large allocations of funding to specific projects detracts from providing improvement works in other areas of the LGA. Council allocates priorities to new footpath works on the basis of safety, construction cost, traffic volume on adjacent road, proximity to town centres, shops, schools, medical facilities, recreation areas and other factors.

Council Service:

Roads and Transport – Roads

Submitter’s name

Submitter’s issue 

Coman - 5274

The Kew Main Street has not been included, this has just received federal funding of $800,000 with a co-contribution of $800,000 from council. I would have thought this would form part of the Operational Plan?

Response

The Kew Main Street project was omitted from the draft 2019-2020 Operational Plan due to the timing and confirmation of the Federal Government funding application announcement. This project will be delivered over multiple years commencing 2019-2020. Therefore, the final Operational Plan will be updated to include this project. Refer to 4.4.1.34 CW.

Cleary - 5292

Pappinbarra Road is dangerous.  Corners are difficult to navigate for buses and large vehicles and the road also has no line marking, is this because of the width of the road?

Response

Like many rural roads, Pappinbarra road has been constructed to best suite the terrain and as such winds through steep terrain. Council reviews road safety and crash data across the Local Government area and implements safety improvements on high priority sites as funding permits.

The line marking on rural roads is dictated by traffic volumes and road width, if narrow roads have high volumes of traffic, then a centre line is typically installed. The eastern section of Pappinbarra Road has higher traffic volumes therefore further line marking was installed in 2018. The western sections has lower volumes therefore line marking is not warranted.

Jones - 5298

The condition of Lighthouse road is dangerous, need upgrades done immediately. There is no footpath for children to walk or ride their push bikes on.

Response

Council was recently successful in receiving Federal Government grant funding to contribute towards Council funding enabling the upgrade the eastern section of Lighthouse Road (from Matthew Flinders Drive to the Lighthouse), with construction works scheduled to starting in the coming months.

In the 2019-2020 Operational Plan, Council has an operational task to work with National Parks and Wildlife Services to adjust road boundaries that go over National Park boundaries, this includes the western end of Lighthouse Road. Following the adjustment of the road boundary Council will continue to seek grant funding to complete the designed upgrades of the western section of Lighthouse Road.

Thogersen - 5355

Where can I find details about the reconstruction of the Ruins Way?

Response

The reconstruction of The Ruins Way is currently in the design phase, the project will include the resurfacing of the The Ruins Way between Major Innes Road and Sitella Street. Works will include the construction of kerb and gutter on the eastern side with continuation of the pathway from Sitella Street to Major Innes Road intersection.  Council staff are happy to answer any specific questions you might have.

Hicks - 5379

No curb on both sides of Ocean Drive Lake Cathie with water continually running from the road to our property, eroding the ground.

Response

Council's primary focus is to maintain rather than upgrade existing road infrastructure. Typically, new kerb and gutter is installed through private development.

There have been recent community discussions about future upgrades to Ocean Dr which is likely to result in new kerb and gutter between Middle Rock Rd and Tallong Dr however the community have indicated that completion of the southern end of this project will take priority. Undertaking this project requires significant investment and partnership with the State and Federal Governments.

This project is listed as item 4.4.1.33 in the DRAFT Operational Plan for detailed design work though unfortunately it concludes short of 1629 Ocean Drive.

Desouza - 5393

Only one way into and out of Timbertown estate. Should there be fire, there is no way to get out. Please build another access road to make it safe.

Response

Strategic plans for the area includes a secondary access for the Timber Town estate via Bushman Drive. There is currently an approved Development Application on the parcel of land to the west of Timber Estate that includes the extension of Bushman Drive and a secondary intersection on the Oxley Highway. As this forms part of a private development any associated timeframes are outside Council's control.

For estates across the Local Government area such as Timber Town that currently have single access points, Council works with the Local Emergency Management Committee to ensure emergency response provisions are adequate.

Kennedy - 5611

Forbes River Road, Cattle grid and weight loading need to be addressed.

Response

Works are planned for May 2019 to address the pavement defects surrounding the cattle grids. The cattle grids are maintained by the adjoining property owners in accordance with Council Policy and standards. Weight limiting the road restricts access for all users and without any reasonable detours to divert traffic, this action is not permitted.

Whitelock - 5777

Request for an extension of school bus route on The Ruins Way due to inadequate safe walking paths from the bottom of the Ruins Way to past the Winery

Response

Bus routes are set by Transport for NSW in conjunction with the bus provider (Busways). Council will refer your request for an extension of the bus route on The Ruins Way to Transport for NSW for consideration. We are pleased to advise you that as part of the resurfacing works planned on the Ruins Way in the 2019-2020 Operational Plan, a pathway will be installed between Sitella Street and Major Innes Road. Extensions of this pathway will continue toward Annabella Drive in the future. 

Hutchison - 5944

Would like to see consideration in the plans to seal some unsealed roads and it could be achieved with Council’s budget and with support of State or Federal funding.  Particularly Lorne Road up to Comboyne (14.1km).

Response

Unfortunately, Council's roads budgets cannot support the sealing of unsealed roads such Lorne Road as it would significantly affect the level of service for road maintenance across the Local Government Area. This is reflected in Council's Unsealed Roads Policy.

Council does from time to time apply for State and Federal Government grants to support the upgrade of unsealed roads, a recent example being Maria River Road. Grant applications are typically supported by investigation and designs for the upgrades in order to get an accurate estimate of the costs and outline how the projects meet specific criteria in order to be successful.

Council will consider undertaking investigation and design works on Lorne Road in future operational plans in preparation for any grant programs that would be applicable to such a project. Typically, there has to be a specific grant funding program on offer from the Government to apply for funding. Until such time Lorne Road will continue to be maintained as an import arterial road link.

Knight - 6681

Sealing of Batar Creek Road - The unsealed gravel intersection of Batar Creek Rd and Cedar Loggers Lane is a serious hazard to the community and particularly school children.

Response

Unfortunately, Council's roads budgets cannot support the sealing of unsealed roads such Batar Creek Road as it would affect the level of service for road maintenance across the Local Government Area.  Council reviews road safety and crash data across the Local Government area along with traffic volumes and implements safety improvements on high priority sites as funding permits. This intersection has a low traffic volume and no recorded crashes. Council will review this intersection and discuss with Busways regarding the safety of the school bus stop.

Dean - 6747

Road maintenance from the new Bunnings site - debris lying in drains and gutters - the island looks disgraceful to tourist.

Response

Council undertakes a range of road maintenance activities, including vegetation maintenance, across the entire Local Government Area within the limitations of the available funding.

King and Campbell Pty Ltd - Thorn - 6812

Support for The Ruins Way reconstruction on behalf of St Agnes Parish

Response

Thank you for your support of the upcoming construction works to upgrade the Ruins Way. During finalising the design, consideration will be given to any future intersection adjacent to Lot 14 and the requirement to minimise any services in this location.

McMahon - 6846

Request for sealing of Batar Creek Road

Response

Unfortunately, Council's roads budgets cannot support the sealing of unsealed roads such Batar Creek Road as it would affect the level of service for road maintenance across the Local Government Area.  Council reviews road safety and crash data across the Local Government area along with traffic volumes and implements safety improvements on high priority sites as funding permits.

Johnston - 5557

1. Do the rest of Lake Road duplication instead of just saying planning.

2. Herschell Street goat track needs fixing.

Response

1/. Undertaking detailed investigation and planning for road upgrades is an important first step to any construction works. Council considers funding for important upgrades like Lake Road duplication in line with all other services that are delivered to the Community. The continual upgrade of Lake Road will be considered in future operational plans.

2/. The road rehabilitation works on Herschell have been delayed pending the Wrights Creek Flood Study. The section of Herschell Street that needs repairing has stormwater culverts beneath it that affect how the road can be repaired. Any changes to the stormwater culverts or road levels may lead to flooding of properties up of downstream. The flood study is nearly complete, and once it is, Council will be able to correctly design the required upgrades to Herschell Street. It is anticipated this will occur within the next 3 years.

Men at Work - Cargill - 6175

1/. Does the Ruins Way Upgrade between Major Innes Dr and Sitella Street include the addition of a footpath?

2/. Will the design for duplication of Lake Road (Ocean Drive to Chestnut Road) be completed the 2019-2020 year?

Response

1/. The reconstruction of The Ruins Way is currently in the design phase, the project will include the resurfacing of the The Ruins Way between Major Innes Road and Sitella Street. Works will include the construction of kerb and gutter on the eastern side with continuation of the pathway from Sitella Street to Major Innes Road intersection. 

2/. No, the concept designs are currently being finalised, with the next phase of the project being to adjust the road boundaries with the Lake Innes Nature Reserve (National Park). Adjusting boundaries of National Parks is a lengthy process and will likely include an Act of NSW Parliament. Once Council has in-principle agreement from the National Parks and Wildlife Services and the concept design is acceptable, the detailed design can commence. Consideration will be given to funding the detailed design in future operational plans.

Garett - 6821

I am against the new road link proposal that will bulldoze people's houses and go through a koala and kangaroo colony in Port Macquarie. 

I feel like Wauchope misses out on council funding. 

I would like to see bike lanes and more parking in Wauchope.

Response

Thank you for your comments regarding the Orbital Road, Council has recently completed the public consultation with the consultation report being tabled at June 2019 Council Meeting. At this meeting, Council will make a decision whether to proceed with the strategic business case for this project which will assess all viable options to improve our transport network around the Ocean Drive, Lake Road and Wrights Road precincts of Port Macquarie.

Wauchope is a key population area within our LGA. In recent years has received a large portion of Council’s road maintenance funding with numerous road resurfacing works carried out around the area. Included in the 2019/20 Operational Plan is funding for the continuation of the Bago Road rehabilitation project from Milligans Road to Blue Water Crescent. Also, Council has partnered with RMS to deliver the $2 million Wauchope Main Street project to improve pedestrian safety and the amenity of the main street.

Smaller projects that Council has delivered to Wauchope community is the off leash dog park and improvement works to Rocks Ferry Reserve.   Also included in the 2019/20 Operational Plan is Council’s Parking Strategy which will include Wauchope.

In the longer term, as part of planning for the continual growth in our region Council is currently developing a Regional Integrated Transport Strategy to identify the key transport decisions and actions that will guide Council to ensure our transport networks are safe, operate efficiently and have adequate capacity for now and into the future. This strategy will include all modes of transport including cycling.

In the interim, Council's planning for cycle lanes and shared pedestrian and Council’s Bike Plan guides bike paths. Where feasible Council includes cycle lanes in road upgrade projects.

Streetwise Road Safety and Traffic Services Pty Ltd - 6342

Request Council to consider providing funding in the 2019-2020 budget towards improving cycling facilities in the Port Macquarie area. Cycling in our area has been ignored by for many years now, and the few existing cycle lanes we have in the area are becoming an increasing hazard.

The state of existing on-road cycle lanes is poor, and I suggest that any proposed funding should focus on addressing existing issues before extending the local cycling network, including the following:

-     Review and map the location of existing cycling lanes and infrastructure in the Port Macquarie area.

-     Assess the safety of existing cycle lanes, including widths, signage, intersections, driveways, poor surfaces, kerb blisters, grated stormwater pits etc. Consider independent road safety audit.

-     Address the lack of connectivity and lack of direction for cyclists at the end of existing cycle ways.

-     Council have not given enough consideration to cyclists and Council’s approved Bike Plan during the following activities: DA assessment, Council roadwork design, TCPs and traffic management around Council and private roadworks Traffic Committee.

Dirago - 6827

Road Safety – Lighthouse Road (East) - The Mayor and Councillors are congratulated on providing/obtaining funds in 2018-2019 for safety improvements to Lighthouse Road (East), benefitting residents and tourists. When will the work commence and be completed?

Response

The project will be completed by the end of the year, favourable weather permitting.

Response

Council has proposed $1,000,000 for the Footpath, Cycleway and Pedestrian works program for 2019-2020. A portion of this funding will be used for the cycleway element of the program, including undertaking practical safety improvements on cycle ways and consideration will be given to reviewing Council's Bike Plan and identifying the highest priority works for inclusion in future programs.

Churnside - 6411

For pedestrian safety and local amenity, heavy goods vehicles entering and exiting the newly approved heavy industrial sites on Herons Creek Road Kew, must be prohibited from travelling through the Kew town centre.

Response

The current configuration of the road network and with the Pacific Highway being a controlled access road, unfortunately there is no alternate access route to the Kew industrial area.  Access from the north via Ron Banks Road is also limited by the railway under pass bridge having a height restriction of 3.8m.

Council Service:

Roads, Bridges and Transport - Ferry Services

Submitter’s name

Submitter’s issue 

Jeayes - 6762

Request for the Hibbard ferry to be bigger and a third ferry somewhere.

Response

The existing level of service provided by the Hibbard and Settlement Point ferries including road approaches is considered appropriate for the current level of usage.  Should traffic volumes change in the future the level of service will be reviewed and improvements implemented if deemed necessary. Heavy vehicles are permitted to use our road network.

Council Service:

Sewerage - Sewer

Submitter’s name

Submitter’s issue 

Hann - 6346

Annual charges for septic systems mean that properties with septic systems are assigned into a low, medium or high risk category. Although our property in Byabarra is assigned in a medium risk category (to be checked once every 3 years), we are forced to pay an ANNUAL fee for a service that is only provided once every 3 years! This is unfair and a blatant example of "fees for no service".

Response

Council is legislatively required and has a duty to monitor onsite sewage management (OSM) systems and issue operational approvals on their performance. Under the Local Government Act 1993 Council has the ability to recoup or fund the approvals program through the issuing of an annual fee. The annual approval to operate is renewed upon payment of the fee. The fee and its incursion does not directly relate to a specific inspection but the approval. 

Inspections are conducted based on the risk allocated to the OSM systems, which is based on their location and their proximity to sensitive areas. The current program and its structure assigns higher fees to those systems on a more frequent inspection cycle (higher risk) and more moderate fees for those less frequently inspected (lower risk).

Dirago - 6827

Waste Treatment Port Macquarie - Residents have regularly brought to attention the foul odours from the Koala Street facility. What action is planned by Council in 2019-2020.  What funds have been allocated?

Response

Council implemented an odour mitigation dosing unit at the Port Macquarie Wastewater Treatment Plant in February 2019.  The dosing unit sprays a misting chemical into the air within the treatment plant which binds up odour causing compounds.  Trials are still underway with this unit to optimise its effectiveness in response to odour complaints received.  The system is planned to be switched to 24 hour / 7 days a week operation in early May 2019 to determine if it is a viable ongoing odour mitigation measure.

It is hoped that this system can prove to be effective as the alternative odour control measures will require significant investment of ratepayer money to construct additional infrastructure at the treatment plant site.  Initial works would involve approximately $750,000 for odour control equipment with further works to follow.  It is anticipated that the trials and evaluation of the chemical dosing system will be completed by September 2019 at which point a determination will be made into any further infrastructure requirements.

Council Service:

Strategic Land Use Planning

 

Submitter’s name

Submitter’s issue 

 

Rodgers - 6205

Investigate the capacity of land at the intersection of Ocean Drive with Bonny View Drive for light industrial development or for use as a school. It is with major concern that I read the above. The area along Bonny View Drive has for many years been rural residential with the intersection being the school bus stop for the area.  I believe that it would be totally inappropriate for this intersection to be used for light industrial development as this would destroy the rural amenity of the area. In addition it would result in increased traffic flows and pose a danger to the many school children who embark and disembark from school buses.

 

Response

This submission correctly notes that land at the intersection of Ocean Drive and Bonny View Drive has been identified for investigation for light industrial development or for a school, as Action 17 in the adopted Port Macquarie- Hastings Urban Growth Management Strategy (UGMS). Figure 40 (Volume 2 p.93) in the UGMS shows a buffer to existing rural residential development on Bonny View Drive.

It is also noted on p.93 that: "The investigation… will include consideration of the need for visual buffering to main roads and the creation of an internal access road, from Houston Mitchell Drive to Bonny View Drive. The proposed Outline Plan for West Bonny Hills will also consider, amongst other things, the need for light industrial development to serve the Lake Cathie and Bonny Hills communities."

 

Dick - 6210

Objection to the omission of an updated Heritage Study/Heritage Inventory for the Port Macquarie-Hastings Local Government Area in the draft 2019-2020 Operational Plan currently on exhibition.   My submission primarily relates to this matter and relies upon the adopted actions from the Urban Growth Management Strategy.

 

Response

The submission correctly notes that Council's adopted Urban Growth Management Strategy includes:

 

Action 31: A review of the Port Macquarie-Hastings Heritage Inventory, and Action 2: A review of planning for the Wauchope CBD and adjoining mixed use area. The indicative timing for these actions in the UGMS is: Year 1-2 for Action 31 (i.e. 2018-2019 and 2019-2020), and Year 3-4 for Action 2 (i.e. 2020-2021 and 2021-2022). In 2017-2018, Council completed Stage 1 work towards a review of the 1991 Heritage Inventory.

Australian Heritage Specialists (AHS) were engaged to review the heritage inventory contained in Schedule 5 of the Port Macquarie-Hastings Local Environmental Plan (LEP) 2011and Council's management practices in relation to heritage, and to make recommendations for aligning them with best-practice frameworks. It is not feasible to amend the LEP based on the report by AHS because the report does not contain sufficient detail is relation to the items that are recommended for further investigation.

The existing 1991 heritage study and inventory are old and in need of update, and that there is increased risk in the absence of the Heritage Inventory Review that decisions will be made that compromise the integrity of existing and potential heritage items and this action is consistent with the North Coast Regional Plan.

Council resolved on 17 April 2019, to "Give consideration to the required $60,000 funding for the preparation of a heritage inventory as part of the 2019-2020 budget".  This consideration has resulted in the $60,000 being funded in the 2019-2020 budget for the works to be carried out.

 

King and Campbell Pty Ltd - Thorn - 6817

Submission supports inclusion of the Operational Plan action - 4.5.1.1 - Investigate the capacity of land at the section of Ocean Drive with Houston Mitchell

Drive for light industrial use and at the intersection of Ocean Drive with Bonny View

Drive for light industrial development or for use as a school.

 

Response

Noted.  Consistent with adopted Urban Growth Management Strategy 2017-2036.

 

Council Service:

Water Supply - Water

 

Submitter’s name

Submitter’s issue 

 

Wynn - 6672

Water supply - If Council hadn't allowed so many new houses in our area, we would have had enough water to carry us through drought conditions. I came here in 2002 and we were on strict water fashioning. The new Cowarra dam was built soon after to save us from restrictions. Then the building boom started in Lake Cathie/Bonny Hills/Kendall/Kew/Lakewood. Shame on you Council, you put us back 17 years in growth.

 

Response

 

Port Macquarie Hastings Council has adopted an approach recommended by the NSW State Government in determining the capacity of our local water supply. The current design capacity of both Cowarra Dam and Port Macquarie Dam is based on population growth and demand projections, and the expected flow that can be drawn from the Hastings River. The combined total storage for both dams is 12,500 mega litres.

 

Council regularly updates water demand and population projections and develops long term construction works programs to meet the projected growth and demand. Planned future capital works include a number of projects that will increase yield potential and additional redundancy in the network while at the same time ensuring maintenance and upgrading of existing infrastructure is taking place.

 

Council also needs to ensure that new development areas are also adequately serviced. It also follows that long term financial modelling is required to ensure water pricing is considered to ensure that future water services are financially sustainable.

 

Water supply is under regular review, with the need to supply a secure, safe and affordable supply of paramount concern. Council cannot guarantee an unlimited storage capacity and unlimited supply of water, hence the need for water restrictions during periods of extreme dry, low water flow or quality - as is the case at present and throughout much of NSW.

 

 

Cook - 5579

With the population of Port Macquarie increasing rapidly what provision is there for water management in times of drought periods?

 

Response

 

Port Macquarie Hastings Council has adopted an approach recommended by the NSW State Government in determining the capacity of our local water supply. The current design capacity of both Cowarra Dam and Port Macquarie Dam is based on population growth and demand projections, and the expected flow that can be drawn from the Hastings River. The combined total storage for both dams is 12,500 mega litres.

 

Council regularly updates water demand and population projections and develops long term construction works programs to meet the projected growth and demand. Planned future capital works include a number of projects that will increase yield potential and additional redundancy in the network while at the same time ensuring maintenance and upgrading of existing infrastructure is taking place. Council also needs to ensure that new development areas are also adequately serviced.

 

It also follows that long term financial modelling is required to ensure water pricing is considered to ensure that future water services are financially sustainable.

Water supply is under regular review, with the need to supply a secure, safe and affordable supply of paramount concern. Council cannot guarantee an unlimited storage capacity and unlimited supply of water, hence the need for water restrictions during periods of extreme dry, low water flow or quality - as is the case at present and throughout much of NSW.

 

 

Johnston - 5557

20c increase in water usage is too much.  Affordability for people who are already struggling.

 

Response

 

The water usage charge has been increased by 20c per kl, however the access charge for a 20mm meter has reduced from $205.00 in 2018-2019 to $198.00 in 2019-2020. This change in billing structure has been implemented over 3 years with the goal that 75% of water income will be derived from user charges by 2021-2022 as opposed to access charges.

 

This is in line with best practice recommendations and is designed to help drive efficient water use. Councils overall water income has however not increased above the level it would have under the previous structure.

 

 

Council Service:

Compliance - Beach Driving

 

Jeayes - 6762

Beach driving problems now includes quad bikes driving in dunes and teenagers going without helmets

 

Response

 

Rangers continue to undertake regular patrols and will take action on any unlawful behaviour.

 

 

Council Service

Governance and Procurement  - Councillors

 

Dirago - 6827

Councillor Availability - Throughout 2018-2019 we will also continue to take as many opportunities as possible to engage with our community, as it is these interactions that bring Council closer to the community” reports the Plan.  Will the Councillors meet with the residents of Port Macquarie even once in 2019-2020?

 

Response

 

Councillors are elected to represent the collective interests of residents, ratepayers and the community and facilitate communication between the local community and the governing body. Councillors are available through email and phone and also proactively engage with the community with 11 Council meetings. Two of these are offsite in Wauchope and Laurieton with the aim of bringing Council closer to the community.

 

 


Internal Consultation

 

The following levels of staff have reviewed, assessed and considered the draft documents throughout the public exhibition period:

·    Councillors

·    Executive

·    Senior Leadership Team

·    Integrated Planning and Reporting Development Officer

·    Planning and Reporting Officer

·    Staff

 

Planning & Policy Implications

 

This report is aligned with Council’s legislative obligations under the requirements of the NSW Integrated Planning and Reporting Framework.

 

Financial & Economic Implications

 

The 2019-2020 Budget

 

Within the one-year Operational Plan is an overview of how the proposed activities included in the plan will be funded, including the budget statement and capital works program.

 

The 2019-2020 budget forecasts a budget shortfall (excluding depreciation and loss on disposal of assets) of $975,198.  This compares to the $511,873 shortfall in the previous (2018-2019) budget.

 

Budget Summary

 

 

2019-2020 Budget

Operating Budget

 

Operating Income

195,123,375

Developer Provided Asset Contributions

6,500,000

Operating Expenses (excluding depreciation, loss on disposal of assets and interest expense)

 (111,644,169)

Interest Expense

 (2,464,723)  

Net Operating Budget

87,514,483 

 

 

Capital Items

 

Net Transfers from Reserves

12,178,103   

New Loans

1,500,000

Purchase of Assets

(85,570,344)

Developer Provided Assets

 (6,500,000)

Loan Principal Repayments

 (10,097,440)

Net Capital Result

 (88,489,681)

 

 

Budget Result Surplus/(Shortfall)

 (975,198)

 

Council’s projected expenditure for 2019-2020 is $216.3m which includes the following:

 

 

2019-2020 Budget

Ongoing Operational Costs (excluding depreciation, loss on disposal of assets and interest expense)

111,644,169

Capital Works Projects

85,570,344

Developer Provided Assets

6,500,000

Debt Servicing Costs

12,562,163

 

216,276,676

 

Council's projected income for 2019-2020 is $201.6m which includes the following:

 

 

2019-2020 Budget

Rates and Annual Charges

100,315,591

User Charges and Fees (for services such as water, waste management, building and planning, animal registration, crematorium, airport and library)

39,803,585

Interest Income

8,701,024

Grants and Contributions (made up primarily of state and federal government grants and developer contributions)

40,862,872

Developer Provided Asset Contributions

6,500,000

Other Revenue (such waste management income, rental of Council facilities and fines)

5,440,303

 

201,623,375

 

To provide for the future needs of our community, Council borrows money to fund infrastructure and community assets which cannot be funded out of normal revenue sources.

 

Total borrowings for 2019-2020 will be $1.5 million.  This includes proposed new borrowings as shown below:

 

New Borrowings by Project

Amount

Sporting Fields

1,500,000

 

1,500,000

 

In addition to a budget shortfall position of $975k, the 2019-2020 budget forecasts an operating surplus of $3,549k on a consolidated basis and an operating deficit of $7,506k for Council’s general fund.  The budget position, although a shortfall, is deemed to be manageable and the consolidated operating result is strong.  The general fund operating result is forecast to be negative, however it is noted that there are a number of factors impacting this result including:

 

·    a number of non-recurrent expenditures which have been prioritised and included in the budget to meet longer term strategic goals.  Although contributing to a negative operating result in 2019-2020, these items are one-off in nature and generally will not impact the operating result going forward;

 

·    a number of significant cyclical expenditure items which are forecast to occur in 2019-2020, which however do not impact every financial year;

 

·    impact of cost shifting from other levels of government where appropriate funding is not provided.  In 2017-2018, the impact was estimated to be $12.9m.  This represents a significant financial impost on Council and highlights a significant level of funding which could otherwise be utilised on service delivery.

 

Although a negative operating result is manageable in the short-term in light of the above factors and in light of Council’s overall financial position, the importance of ensuring Council’s ongoing financial sustainability is recognised.  On this basis, Council will continue to focus on improving the general fund operating result, with the following focus areas noted:

 

·    completion of 5 service reviews of business critical areas;

 

·    continued focus on ensuring Council’s fees and charges structure is appropriate;

 

·    review of depreciation and appropriateness of underlying assumptions.

 

It should be noted that the 2019-2020 budget includes grant funding from the Federal Government in the form of a Financial Assistance Grant. The budget has assumed a small uplift from the 2018-2019 levels.  Any reduction to this funding could impact upon Council’s ability to deliver services.

 

It should also be noted that the Federal Government has in recent years made advance payments of the annual allocation of the Financial Assistance Grant. Council is required to bring these revenues to account in the year in which they are received as opposed to the year to which they relate. The 2019-2020 revenue budget in effect includes the second half of the 2019-2020 annual allocation and the first half of the 2020-2021 annual allocation (assuming the latter, which will be held in restricted cash until 2020-2021, is paid in advance).  Should the Federal Government cease payment in advance, this will have a significant impact on the monies actually received in 2019-2020 and therefore on the operating result for this period.  It is noted however that this is a timing issue only and overall monies received across the 2 years will not be impacted.

 

Attachments

 

1View. Four Year Delivery Program 2017-2021 (Revised 2019) and One Year Operational Plan 2019-2020

 


AGENDA                                                                                Ordinary Council

19/06/2019

 

 

Item:          10.05

 

Subject:     Making of Rates and Charges for 2019/2020, Adoption of the Fees and Charges and Revenue Policy for 2019/2020

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

 

RECOMMENDATION

 

That Council:

1.       Make an Ordinary Rate – Residential, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (0.28605 cents) in the dollar with a Base Amount of $598.80 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Residential Defined Urban Centres”.   In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 49.47%.

2.       Make an Ordinary Rate – Residential, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (0.30300 cents) in the dollar with a Base Amount of $498.80 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Residential Other”.  In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 39.49%.

3.       Make an Ordinary Rate – Business, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (0.60371 cents) in the dollar with a Base Amount of $598.80 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Business Defined Urban Centres”.  In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 20.28%.

4.       Make an Ordinary Rate – Business, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (2.35042 cents) in the dollar with a Base Amount of $598.80 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Business Port Macquarie CBD”.  In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 5.20%.

5.       Make an Ordinary Rate – Business, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (0.52490 cents) in the dollar with a Base Amount of $498.80 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Business Other”.  In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 30.51%.

6.       Make an Ordinary Rate – Farmland, pursuant to Section 494 of the Local Government Act, for 2019/2020 of (0.30327 cents) in the dollar with a Base Amount of $601.00 for all rateable land in the Port Macquarie-Hastings LGA categorised as ‘Farmland”.  In accordance with Section 537 of the Act the percentage to be raised by the base amount will be 29.75%.

7.       Make a Special Rate – Residential, pursuant to Section 495 of the Local Government Act, for 2019/2020 of (0.07114 cents) in the dollar for all rateable land within the Broadwater Special Rate area outlined in the attached rating maps.

8.       Make a Special Rate – Residential, pursuant to Section 495 of the Local Government Act, for 2019/2020 of (0.15850 cents) in the dollar for all rateable land within the Sanctuary Springs Special Rate area outlined in the attached rating maps.

9.       Make an Annual Charge for Waste Management Services – Domestic, pursuant to Section 496 of the Local Government Act, for 2019/2020 on all rateable land, categorised as Residential or Farmland, to which a domestic waste service is (or able to be) provided.  The Domestic Waste Annual Charge will be based on the type of service received:

 

Type of Service

Charge for 2019/20

Standard service – 240 litre fortnightly general waste

$447.00

Minimiser service – 140 litre fortnightly general waste

$392.00

Excess Service – 240 litre weekly general waste

$661.00

Half standard service – 240 litre fortnightly general waste (multi-unit dwellings only)

$246.00

Half excess service – 240 litre weekly general waste (multi-unit dwellings only)

$354.00

Half minimiser service  - 140 litre fortnightly general waste (multi-unit dwellings only)

$219.00

Half special weekly service (multi-unit dwellings only)

$300.00

Availability charge on vacant land

$77.00

Availability charge on land not receiving full charge (multi-unit dwellings only)

$139.00

Additional recycling service – 240 litre fortnightly

$65.00

Additional organics service – 240 litre weekly

$96.00

Additional weekly garbage service – 240 litre general waste

$347.00

Additional weekly garbage service – 140 litre general waste (multi-unit dwellings only)

$264.00

On application only special weekly service – 140 litre weekly general waste

$553.00

Minimum waste charge – single dwellings

$392.00

 

10.     Make an Annual Charge for Waste Management Services – Other, pursuant to Section 501 of the Local Government Act, for 2019/2020 on all rateable land, categorised as Business, to which a waste service is (or able to be) provided.  The Other Waste Annual Charge will be based on the type of service received:

 

Type of Service

Charge for 2019/20

Commercial weekly service – 140 litre general waste

$553.00

Commercial excess Service – 240 litre weekly general waste

$661.00

Commercial half weekly service – 140 litre fortnightly general waste (shared)

$300.00

Commercial half excess service – 240 litre weekly general waste (shared)

$354.00

Availability charge on vacant land – business properties

$77.00

Commercial availability charge on land not receiving full charge

$77.00

Commercial additional recycling service – 240 litre fortnightly

$65.00

Commercial additional organics service – 240 litre weekly

$96.00

Commercial additional weekly garbage service – 240 litre general waste

$347.00

Commercial additional weekly garbage service – 140 litre general waste

$264.00

Waste management access charge

$30.00

 

11.     Make an Annual Charge for Water Availability and a charge per kilolitre for Water Usage, pursuant to Section 501 and 502 of the Local Government Act, for 2019/2020 on all rateable land, to which a water service is (or able to be) provided.  The Water Annual Charge will be based on water meter size:

 

Size of water meter connection

Charge for 2019/20

20 mm including vacant properties and equivalent tenants

$198.00

25 mm

$315.00

32 mm

$527.00

40 mm

$829.00

50 mm

$1,306.00

80 mm

$3,356.00

100 mm

$5,248.00

150 mm

$11,832.00

200 mm

$21,039.00

Fire service – 50 mm

$653.00

Fire service – 80 mm

$1,678.00

Fire service – 100 mm

$2,624.00

Fire service – 150 mm

$5,916.00

Fire service – 200 mm

$10,519.50

Step 1 usage charges – per kilolitre

$3.06

Step 2 usage charges – per kilolitre

$6.12

 

12.     Make an Annual Charge for Sewer Availability, pursuant to Section 501 of the Local Government Act, for 2019/2020 on all rateable land, to which a sewer service is (or able to be) provided.  Make a usage charge for sewerage usage, pursuant to Section 502 of the Local Government Act, for 2019/2020 on Caravan Parks, Retirement Homes, Motels, Clubs, Hotels, Schools, Backpacker Hostels, Flats, Major Regional Shopping Centres.  The Sewer charges are as follows:

 

Service

Charge for 2019/20

Pressure Sewer

$852.70

Connected or available (excluding churches and halls)

$882.70

Non-rateable (other than churches & halls S555)

$702.70

Non-rateable (S556)

$882.70

Unconnected (S548a)

$566.50

Non-rateable (churches & halls S555)

$566.50

Usage Charge - per kilolitre

$1.32

 

13.     Make an Annual Charge for Reclaimed Water Availability, pursuant to Section 501 of the Local Government Act, for 2019/2020 on Port Macquarie urban area business/commercial/council facilities where a reclaimed water service is provided.  Make a usage charge for reclaimed water usage, pursuant to Section 502 of the Local Government Act, for 2019/2020 where a reclaimed water service is provided.  The reclaimed water annual charges are based on meter size:

 

Reclaimed Metre size

Charge for 2019/20

20 mm

$99.00

25 mm

$157.50

32 mm

$263.50

40 mm

$414.50

50 mm

$653.00

80 mm

$1,678.00

100 mm

$2,624.00

150 mm

$5,916.00

200 mm

$10,519.50

Usage Charge - per kilolitre

$1.53

 

14.     Make an Annual Charge for Stormwater Management Services, pursuant to Section 496A of the Local Government Act, for 2019/2020 on each parcel of rateable land for which the service is available.  The stormwater annual charges are as follows:

 

Service

Charge for 2019/20

Residential

$25.00

Residential - Strata

$12.50

Business - Strata

$12.50

Business – 0m2 to 350m2

$25.00

Business – 351m2 to 700m2

$50.00

Business – 701m2 to 1,000m2

$75.00

Business – 1,001m2 to 1,400m2

$100.00

Business – 1,401m2 to 1,750m2

$125.00

Business – 1,751m2 to 2,100m2

$150.00

Business – 2,101m2 to 2,450m2

$175.00

Business – 2,451m2 to 2,800m2

$200.00

Business – 2,801m2 to 3,200m2

$225.00

Business – 3,201m2 to 3,500m2

$250.00

Business – 3,501m2 to 3,850m2

$275.00

Business – 3,851m2 to 4,200m2

$300.00

Business – 4,201m2 to 4,600m2

$325.00

Business – 4,601m2 to 4,900m2

$350.00

Business – 4,901m2 to 5,200m2

$375.00

Business – 5,201m2 to 5,600m2

$400.00

Business – 5,601m2 to 5,950m2

$425.00

Business – 5,951m2 to 6,300m2

$450.00

Business – 6,301m2 to 6,600m2

$475.00

Business > 6,600m2

$500.00

 

15.     Make an Annual Charge for Onsite Effluent Services, pursuant to Section 501 of the Local Government Act, for 2019/2020 on each parcel of rateable land for which the service is provided.  The Onsite Effluent annual charge are based on the risk of the system:

 

System

Charge for 2019/20

Low risk system

$38.00

Medium risk system

$75.00

High risk system

$107.00

Small commercial

$214.00

Large commercial

$267.00

 

16.     Adopt the following Integrated Planning and Reporting (IPR) documents:

a)      Fees & Charges 2019-2020

b)      Revenue Policy 2019-2020

c)      Rating Maps 2019-2020

 

17.     Set the interest rate on overdue rates and charges at 7.5% from 1 July 2019 in accordance with the Office of Local Government directive.

 

Executive Summary

 

The rates and annual charges for 2019/2020 have to be formally ‘made’ by Council resolution under Section 535 of the Local Government Act 1993.  This report encompasses the rates and annual charges along with the fees and charges that are included in the 2019/2020 Revenue Policy that require formal adoption by Council.

 

The full listing of rates, fees and charges, relevant statutory regulations and the proposed income generated is contained in the Revenue Policy and the Fees and Charges documents as attached to this report.

 

Discussion

 

The Fees and Charges document and Revenue Policy are an integral part of the Integrated Planning and Reporting (IPR) suite of documents.  These documents outline Council’s rating structure and the fees and charges to be applied to the 2019/2020 financial year.

 

Rates and Annual Charges

 

The Ordinary Rate structure detailed in the recommendation to this report incorporates an increase in Council’s General Rating Income of 2.7% for 2019/2020, which is the rate peg increase approved by IPART.  The same increase (2.7%) has been applied to all the annual charges (excluding stormwater).  The base stormwater annual charge has remained unchanged since its inception in 2006/2007.  Some minor amendments have been made to the annual charges since the Draft Revenue policy was placed on exhibition, (note that these have also been amended in the Fees and Charges document).  The changes are as follows:

 

Annual Charge

Draft

$

Revised

$

Commercial half excess service – 240 Litre weekly general waste (Shared)

364.00

354.00

Commercial half weekly service – 140 Litre general waste (Shared)

301.00

300.00

Commercial weekly service - 140 Litre weekly general waste

555.00

553.00

Commercial excess service - 240 Litre weekly general waste

664.00

661.00

Availability charge on vacant land

79.00

77.00

Commercial availability charge on land not receiving full charge

79.00

77.00

Commercial additional recycling service – 240 Litre fortnightly

67.00

65.00

Commercial additional organics service – 240 Litre weekly

99.00

96.00

Commercial additional weekly garbage service - 240 Litre general waste

348.00

347.00

Commercial additional weekly garbage service - 140 Litre general waste

265.00

264.00

 

Fees and Charges

 

Some minor amendments have been made to the Fees and Charges since the draft Fees and Charges document was placed on exhibition.  In addition to the annual charges amendments noted above, the Bricks/Concrete fee at the Cairncross Waste Depot has reduced from $140.00 to $30.00 and the Mixed Solid Waste fee has reduced from $250.00 to $235.00.  A Water Usage Printout fee for Urgent Delivery of $38.00 has been included in line with the standard delivery fee.

 

Council has received advice from the Office of Local Government that the Section 603 certificate fee will be $85.00 in 2019/20, this is an increase of $5.00.

 

Whilst the fees charged have not changed, a note has been added to the Innes Garden Chapel Hire section clarifying that the minimum hire period is 1.25 hours. Similarly, additional clarification has been added to Appendix 2 - Port Macquarie Airport in relation to the ability of Council to waive or reduce fees.

 

Options

 

It is a statutory requirement that Council adopt its Integrated Planning and Reporting suite of documents by 30 June 2019.

 

Community Engagement & Internal Consultation

 

The draft revenue policy and fees and charges documents were placed on public exhibition from 19 March to 18 April 2019. The consultation process undertaken is outlined in the “Integrated Planning and Reporting (IPR) Suite of Documents” report included in this meeting.

 

Planning & Policy Implications

This report is aligned with Council’s legislative obligations under the requirements of the NSW Integrated Planning and Reporting Framework.

 

Financial & Economic Implications

The making of the rate and adoption of the fees and charges will allow Council to raise the income that is required to undertake the works included in the 2019/2020 Operational Plan.

 

Attachments

 

1View. 2019-2020 Rating Maps

2View. 2019-2020 Fees and Charges

3View. 2019-2020 Revenue Policy

 


AGENDA                                                                                Ordinary Council

19/06/2019

 

 

Item:          10.06

 

Subject:     Monthly Budget Review - May 2019

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

 

RECOMMENDATION

 

That Council:

1.       Adopt the adjustments in the “Budget Variations – May 2019” section of the Monthly Budget Review – May 2019.

2.       Amend the 2018-2019 Operational Plan to include all budget adjustments approved in this report.

 

 

Executive Summary

 

This report will detail monthly budget adjustments recommended to be made for the month of May 2019.

 

The Council adopted budget position as at 1 July 2018 was a shortfall of $511,873, and as at 30 April 2019 this was revised to a surplus of $24,077. The budget adjustments contained in this report will maintain that surplus position.  

  

Discussion

 

Each month, Council’s budgets are reviewed by Group Managers and Directors with any required adjustments reported.  The purpose of this report is to provide Council with an up to date view of the current actual financial position in comparison to the original adopted 2018-2019 budget position along with the proposed movement of funds to accommodate any changes.

 

Any budget variations greater than $50,000 and 2% of the project budget are reviewed and approved by the Executive Group, being their function to oversee operational activities and approve operational actions.

 

Monthly Budget Review Summary

 

Original Budget as at 1 July 2018

Shortfall

($511,873)

Plus adjustments:

 

 

July Review

Balanced

$0

August Review

Balanced

$0

September Review

Balanced

$0

October Review

Surplus

$147,265

November Review

Balanced

$0

December Review

-

-

January Review

Balanced

$0

February Review

Balanced

$0

March Review

Balanced

$0

April Review

Surplus

$388,685

May Review

Balanced

$0

Forecast Budget Position for 30 June 2019

Surplus

$24,077

 

May 2019 Adjustments

There are no adjustments in this report that impact Council’s current budget position.

The following adjustments reflect budget movements as a result of budget variation reviews, transfers between accounts, grant funding, transfer from reserves and additional receipts etc. that have no impact on the budget position (for example additional income has an associated expenditure budget):

 

Description

Notes

Funding Source

Amount

Grant Funding

1

Grant

$220,000

Reserve Transfers

2

Reserves

$0

Contributions and Other Revenues

3

Contributions

$27,000

Section 7.11 Contributions

4

S7.11 Contributions

$0

Budget Variation Requests

5

Grant/Reserve/ Section 7.11 Contributions/Revenue

$2,815,722

Transfer Between Projects

6

Revenue

$179,690

Council Resolutions

7

Section 7.11 Contributions

$455,000

Project Deferrals

8

Grant/Reserve/Section 7.11 Contributions/ Revenue

$15,099,000

Total

 

 

  $18,796,412

 

1.    Grant Funding

The total net increase in grant funding for 2018-2019 is $220,000

 

Council Project

Grant Provider

Grant Funding

Other Funding*

Comment

Lake Cathie Master Plan Implementation

NSW Department Premier & Cabinet

$120,000

$0

Construction of accessible toilets, pathways, new park benches, trees and turfing upgrades. Funded through the Stronger Country Communities Fund.

North of Hastings River Level 3 Timber Bridge Assessments

Restart NSW, Infrastructure NSW

$100,000

$0

Funding for level 3 timber bridge assessments.

Total Grant Funding

$220,000

$0

 

 

2.       Reserve Transfers

 

Nil

 

3.  Contributions and Other Revenues

 

Council Project

Received From

Amount

Other Funding*

Comment

Glasshouse Dinner and Community Day

Persons attending the event

$27,000

$0

As part of the Glasshouse 10th birthday celebrations they are undertaking a Dinner and Community Day for which they are collecting income.

Total Contributions and other Revenues

$27,000

$0

 

 

4.    Section 7.11 Contributions

 

Nil

 

5.    Budget Variation Requests (approved by Executive)

 

Project Name

Funding Source

Amount

Comments

Hill Street Power Pole Relocation

Reserve

$12,000

Reserve funds are required to complete the power pole relocation on Hill Street, Port Macquarie.

Strategic Business Advisory & Valuation Services - Innes Gardens Memorial Park Crematorium & Lawn Cemetery

Reserve

$40,000

Budget adjustment required for expenditure on strategic business advisory and valuation services (Part A) in relation to potential sale/lease of Innes Gardens Memorial Park & Lawn Cemetery.

Housing Choice Planning Review

Reserve/ Revenue

$70,000

Council’s Strategic Land Use Planning team has issued a brief for the project. Four responses have been received. The total budget needed is now estimated at $150,000. It is proposed to make up part of the budget shortfall of $70,000 for the Housing Choice Planning Review by transferring unexpended and uncommitted funds in the Strategic Land Use Planning UGMS Investigations budget. It is also proposed to transfer funds from the proposed Planning Studies Reserve, which contains rezoning fees over that budgeted in 2018/19, for implementation of major strategic planning projects, such as the Housing Review. The remaining shortfall of $80,000 is to be transferred from available funds within the Council-Wide Consultancies budget (see transfer between projects section)

Lake Road - Design of Dual Lanes (Oxley to Ocean)

Reserve

$34,071

This budget adjustment is required to allow for additional traffic modelling to be undertaken in order to optimise the proposed design. The estimated costs to complete the project are projecting a shortfall. The recently completed upgrades to the Batar Creek Rd and Laurel Street Drainage (Stage 2) project contains a budget surplus. It is proposed to transfer all of the surplus funds to the Lake Road works.

Beechwood Road Reconstruction (Stage 2) – Riverbreeze Drive to Rosewood Road

Section 7.11 Contributions

$190,034

During the project preconstruction planning, it was identified that a shortfall of funding existed between the estimated project construction cost and the allocated budget. It was acknowledged in the signed project plan that this shortfall would need to be addressed and was confirmed prior to construction with the project sponsor. There is sufficient S7.11 contributions available to enable this adjustment to be completed.

741 Beechwood Rd - Stormwater Remedial Works

Revenue

$44,300

Budget adjustment required to reflect the addition of an emerging and reactive stormwater remedial works project to the TSN works programme.

Road Reseal and Rehabilitation Programme

Grant/Reserve/Section 7.11 Contributions/ Revenue

$2,425,317

The 14 road rehabilitation projects, 18 asphalt rejuvenations, 2 microsurfacing and 34 reseals were funded from 10 separate ledger numbers. The expenditure was managed on a global scale with funding supplemented from operational funds to maximise the extent of the works. This adjustment is to align the budgets to the ledger numbers where the actual expenditure was costed.

Total Approved Budget Variations

$2,815,722

 

 

6.    Transfer Between Projects

 

Transfer from

Transfer To

Amount

Comments

Additional Design Works Funding

Kew Main Street Upgrade - Stage 3

$30,000

This is to allow design works to commence for this project that is included in the 2019/20 Operational Plan.

Consultancies - Council Wide

Housing Choice Planning Review

$80,000

So that these projects can be better tracked through the Operational Plan a separate project has been created.

Consultancies - Council Wide

Yippen Creek Planning Investigations

$69,690

Total Transfers Between Projects

$176,690

 

 

7.    Council Resolutions

 

Description

Comment

Amount

Source

Land Acquisition - 210 Hastings River Drive, Port Macquarie

To pay land acquisition costs and associated legal fees as per Council resolution made at the April 2019 Council meeting, item 14.06.

$455,000

Section 7.11 Contributions

Total Council Resolutions

$455,000

 

 

8.    Project deferrals

 

The following budgets have been deferred to 2019/2020 as the projects are not expected to be completed this financial year:

Project Name

Source of Funds

Amount

Diamond Head Road/The Boulevarde Flood Access Stage 1A

Grant/Revenue/Env Levy

$1,390,000

Illaroo Road - Stormwater Remediation

Grant/Env Levy

$700,000

Wood Street - Road Upgrade

Grant

$950,000

Wayne Richards Park - Stages 3 & 4

Env Levy

$250,000

Port Macquarie Coastal Walk

Grant/Reserve/ Section 7.11 Contributions/ Revenue

$780,000

Sancrox/Thrumster Sports Fields

Section 7.11 Contributions

$267,000

Flynns Beach Seawall - Design and Construction

Grant/Env Levy/ Revenue

$900,000

Westport Stormwater Management Plan Design

Reserve/Revenue

$270,000

Calwalla Crescent, Port Macquarie - Stormwater Remediation

Reserve

$200,000

Rodley Street, Bonny Hills - Flooding Mitigation Measures

Reserve

$400,000

Hastings River Drive & Boundary Street Upgrade

Section 7.11 Contributions

$654,000

Telegraph Point Pedestrian Safety Upgrades

Grant

$560,000

Dunbogan Bridge - Reid Street - Structural Rehabilitation

Loan

$2,000,000

Ocean Drive, Lake Cathie - Miala to Orana - Design

Reserve

$145,000

Bold Street, Laurieton - Crossing between Seymour and Tunis Streets - Preconstruction

Grant

$255,000

John Oxley Drive - Upgrade Preconstruction

Section 7.11 Contributions

$484,000

Lighthouse Road, Port Macquarie - East Upgrade - Tourism Connectivity Project

Reserve/Revenue/Contributions/S7.11/Grant

$1,470,000

Trunkmain - Sancrox Reservoir to Area 13

S64 Contributions

$991,000

Trunk Main Augmentation - Sancrox Reservoir to Wauchope

Reserve

$1,133,000

Reclaimed Water - Area 14 Trunk Main - Inlet & Outlet

S64 Contributions/ Reserve

$1,300,000

Total Deferrals

 

$15,099,000

 

Options

 

Council may adopt the recommendation as proposed or amend as required.

 

Community Engagement & Internal Consultation

 

Not applicable.

 

Planning & Policy Implications

 

There are no planning and policy implications in relation to this report.

 

Financial & Economic Implications

 

The Attachment to this report contains information of each individual budget adjustment by Division and Section. The budget movements within this report maintain the budget position of surplus amount $24,077.

Statement by Responsible Accounting Officer

 

“The adopted original budget result for 2018-2019 was a shortfall of $511,873.  Previous budget adjustments have improved that position to a surplus of $24,077 with the variations contained within this report maintaining that position. This position is considered a satisfactory result for the year.”

 

Attachments

 

1View. May 2019 Budget Review

 


AGENDA                                                                                Ordinary Council

19/06/2019

 

 

Item:          10.07

 

Subject:     Investments - May 2019

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

 

RECOMMENDATION

 

That Council note the Investment Report for the month of May 2019.

 

Executive Summary

 

·    Total funds invested as at 31 May equals $291,779,651.

·    Interest for the month of May was $733,490.

·    The year-to-date investment income of $7,916,170 represents 93% of the total revised annual investment income budget of $8,472,800.

·    Council’s total investment portfolio performance for the financial year to date was 1.00% above the benchmark (3.01% against 2.01%).  Benchmark being the Bank Bill reference rate as at 31 May 2019.

 

Discussion

 

Council has engaged Imperium Markets to provide both an investment management platform and investment advisory service. This decision was based on the need to provide more rigour an