Ordinary Council

 

Business Paper

 

date of meeting:

 

Wednesday 18 September 2019

location:

 

Council Chambers

17 Burrawan Street

Port Macquarie

time:

 

5.30pm

 


Community Vision                                  A sustainable high quality of life for all

 

 

 

 

Community Mission                               Building the future together

                                                                  People Place Health Education Technology

 

 

 

 

Council’s Corporate Values                   é   Sustainability

                                                                  é   Excellence in Service Delivery

                                                                  é   Consultation and Communication

                                                                  é   Openness and Accountability

                                                                  é   Community Advocacy

 

 

 

 

Community Themes                               é  Leadership and Governance

                                                                  é  Your Community Life

                                                                  é  Your Business and Industry

                                                                  é  Your Natural and Built Environment

 


Ordinary Council Meeting

Wednesday 18 September 2019

 

Items of Business

 

Item       Subject                                                                                                      Page

 

 

01           Acknowledgement of Country............................................................................. 1

02           Local Government Prayer.................................................................................. 1

03           Apologies.......................................................................................................... 1

04           Confirmation of Minutes..................................................................................... 1

05           Disclosures of Interest..................................................................................... 32

06           Mayoral Minute

07           Confidential Correspondence to Ordinary Council Meeting................................. 36

08           Public Forum - Matters Not On The Agenda...................................................... 37

09           Public Forum - Matters On The Agenda............................................................ 38

10           Leadership and Governance.......................................................................... 39

10.01..... Mayoral Discretionary Fund Allocations - 8 August to 4 September 2019 40

10.02..... Creation of Office of Deputy Mayor..................................................... 42

10.03..... Determination of Councillor Numbers.................................................. 46

10.04..... Status of Reports From Council Resolutions........................................ 48

10.05..... Council Meetings Dates for 2020........................................................ 54

10.06..... Notice of Motion - Professional Development Undertaken by the Mayor 56

10.07..... Recommended Item from Audit, Risk & Improvement Committee - Legislative Compliance 2018-2019...................................................................... 58

10.08..... Recommended Item from Audit, Risk & Improvement Committee - Audit, Risk & Improvement Committee Annual Report 2018-2019............................. 59

10.09..... Financial Assistance Grants............................................................... 60

10.10..... Monthly Budget Review - August 2019................................................ 63

10.11..... Investments - August 2019................................................................. 67

10.12..... Delivery Program (2017-2021) Six Monthly Progress Report (January to June 2019)........................................................................................................ 71

10.13..... Annual Report of the Activities for the Mayor's Sporting Fund 2018/2019 95

10.14..... Draft Community Participation Plan 2019............................................ 98

11           Your Community Life................................................................................... 101

11.01..... Flynns Beach Master Plan Community Engagement Feedback Report 102

11.02..... Port Macquarie Aquatic Facility - Site Selection................................. 122

11.03..... Recommended Items from the Mayor's Sporting Fund Sub-Committee - August 2019 ....................................................................................................... 144

11.04..... Cultural Plan - Progress Report........................................................ 145

11.05..... ArtWalk 2019 - Post Event................................................................ 149

11.06..... Bicentenary Priorities, Artwalk Resourcing and Tastings on Hastings . 160

11.07..... Disability Inclusion Action Plan Annual Progress Report..................... 165

11.08..... Service Level Agreement with NSW Justice - Community Corrections. 167

11.09..... Re-Establishment of Alcohol Free Zone - Port Macquarie CBD........... 170

11.10..... Library Strategic Plan....................................................................... 175

11.11..... 2019-2020 Round 1 Community Grant Program for Endorsement....... 181

12           Your Business and Industry........................................................................ 185

12.01..... Health and Education Precinct Master Plan....................................... 186

12.02..... Event Sponsorship Program Round 1, 2020...................................... 206

13           Your Natural and Built Environment............................................................ 211

13.01..... Transport Network Improvements (Including the Proposed Orbital Road Project) - 19 June 2019 Council Resolution Update Report.................................... 212

13.02..... Notice of Motion - Revocation of Part of the Lake Innes Nature Reserve 225

13.03..... Notice of Motion - Seeking Clarification on Lake Innes Nature Reserve from Member for Port Macquarie................................................................................ 226

13.04..... Notice of Motion - Proposed Orbital Road Investigation Area.............. 228

13.05..... Notice of Motion - Request for Funding to Supplement Council's Ferry Services....................................................................................................... 230

13.06..... Notice of Motion - Water Security...................................................... 231

13.07..... Notice of Motion - Climate Change Policy / Action Plan...................... 232

13.08..... Notice of Motion - Protection of Public Infrastructure Bonds Fee......... 233

13.09..... Ocean Drive Duplication Project....................................................... 234

13.10..... Bold Street Laurieton Pedestrian Crossing........................................ 237

13.11..... Biodiversity Strategy: Report Following Close of Public Exhibition Phase 251

13.12..... Kooloonbung Creek  Flying-Fox Camp Management Plan.................. 256

13.13..... The Bago Tavern, 235 High Street, Wauchope - Inspection Report received from NSW Fire & Rescue.................................................................................. 261

13.14..... Bonny Hills Beach Hotel, 1045 Ocean Drive, Bonny Hills - Inspection Report received from NSW Fire & Rescue................................................................. 264

13.15..... Planning Proposal: 2019 Administrative Review of Port Macquarie - Hastings LEP 2011 (Amendment No 55) - Consideration of Submissions.......................... 267

13.16..... Question With Notice - Tree Lopping and Removal Program.............. 272

13.17..... Question With Notice - Feral Deer..................................................... 273  

14           Items To Be Dealt With By Exception

15           Confidential Matters

Motion to move into Confidential Committee of the Whole................................ 274

15.01..... T-19-31 Supply and Delivery of Two (2) x 20 Tonne Track Mounted Excavators

15.02..... T-19-29 Dunbogan Flood Access Road - Stage 1A

15.03..... John Henry Taylor and Mildred Joy Taylor v. Port Macquarie-Hastings Council

15.04..... General Manager’s Contract, 2018-2019 Performance Review & 2019-2020 Performance Agreement

Adoption of Recommendations from Confidential Committee of the Whole

 


AGENDA                                                                                Ordinary Council      18/09/2019

Item:          01

Subject:     ACKNOWLEDGEMENT OF COUNTRY

 

"I acknowledge that we are gathered on Birpai Land. I pay respect to the Birpai Elders both past and present. I also extend that respect to all other Aboriginal and Torres Strait Islander people present."

 

 

Item:          02

Subject:     LOCAL GOVERNMENT PRAYER

 

A Minister from the Combined Churches of Port Macquarie will be invited to deliver the Local Government Prayer.

 

 

Item:          03

Subject:     APOLOGIES

 

RECOMMENDATION

That the apologies received be accepted.

 

 

Item:          04

Subject:     CONFIRMATION OF PREVIOUS MINUTES

Recommendation

That the Minutes of the Ordinary Council Meeting held on 21 August 2019 be confirmed.

 


MINUTES

Ordinary Council Meeting

                                                                                                                        21/08/2019

 

 

 

 

PRESENT

 

Members:

 

Councillor Peta Pinson (Mayor)

Councillor Lisa Intemann (Deputy Mayor)

Councillor Rob Turner

Councillor Michael Cusato

Councillor Sharon Griffiths

Councillor Peter Alley

Councillor Justin Levido

Councillor Geoff Hawkins

Councillor Lee Dixon

 

Other Attendees:

 

Acting General Manager / Director Development and Environment (Melissa Watkins)

Director Corporate Performance (Rebecca Olsen)

Director Infrastructure (Dan Bylsma)

Director Strategy and Growth (Jeffery Sharp)

Governance Project Officer (Darryl Hancock)

Executive Assistant to the Mayor (Linda Kocis)

Communications Manager (Andy Roberts)

 

 

The meeting opened at 5.30pm.

 

 

01       ACKNOWLEDGEMENT OF COUNTRY

The Mayor opened the Meeting with an Acknowledgement of Country and welcomed all in attendance in the Chamber.

 

02       LOCAL GOVERNMENT PRAYER

Pastor Phil Brown from the Generocity Church delivered the Local Government Prayer.

 

03       APOLOGIES

Nil.

 

04       CONFIRMATION OF MINUTES

RESOLVED:  Alley/Levido

That the Minutes of the Ordinary Council Meeting held on 17 July 2019 be confirmed.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

05       DISCLOSURES OF INTEREST

 

Councillor Justin Levido declared a Non-Pecuniary - Significant Interest in Item 10.17 - Innes Gardens Memorial Park Crematorium and Lawn Cemetery - Community Consultation, the reason being Councillor Levido is the Principal of Port Macquarie Law Firm, Levido Law + Property.  The Firm acts for one of the parties who lodged an expression of interest as to the potential sale or lease of Innes Gardens Memorial Park Crematorium and Lawn Cemetery.

Councillor Justin Levido declared a Non-Pecuniary - Significant Interest in Item 15.01 - Innes Gardens Memorial Park Crematorium and Lawn Cemetery - Negotiations with Interested Parties, the reason being Councillor Levido is the Principal of Port Macquarie Law Firm, Levido Law + Property.  The Firm acts for one the parties who lodged an expression of interest and is negotiating with Council as to the matter.

The Mayor declared a Pecuniary Interest in Item 15.07 - T-19-36 (REGPRO  T611920MNC) Supply, Delivery and Placement of Road Surfacing as her company who she holds shares in has lodged a tender via an external procurement agency - Regional Procurement, for various Councils.

 

 

06       MAYORAL MINUTES

 

Nil.

 

 


 

 

07       CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING

 

RESOLVED:  Griffiths/Turner

That Council determine that the attachments to Item Number 10.18 be considered as confidential, in accordance with section 11(3) of the Local Government Act.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

08       PUBLIC FORUM – MATTERS NOT ON THE AGENDA

The Mayor advised of requests to speak in the Public Forum - Matters Not On The Agenda from:

1.         Mr Colin Creighton AM regarding the Lake Cathie/Lake Innes Estuarine Systems.

2.         Mr Raymond Griffiths regarding Rural Roads Strategy.

3.         Mr Jake Wadsworth regarding Climate Change.

4.         Mr Steven Gates regarding Unsealed Roads Maintenance, Policy and new Community Association for Roads & Infrastructure.

5.         Mr David Brown and Mr Roderick Mallinson regarding the Future and Relocation of the PMQ Aquatic Facility.

RESOLVED:  Dixon/Hawkins

That the above requests to speak in the Public Forum - Matters Not On The Agenda be acceded to.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

08.01     Lake Cathie/Lake Innes Estuarine Systems

Mr Colin Creighton AM addressed Council in regard to the Lake Cathie/Lake Innes Systems and in particular, the Lake Cathie Ocean Entrance and Lake Cathie channels and answered questions from Councillors.

 


 

 

08.02     Rural Roads Strategy

Mr Raymond Griffiths, on behalf of the Rollands Plains Community Group, addressed Council in regard to a Rural Roads Strategy and spoke about new technology “Otta Seals”.  Mr Griffiths tabled information on Otta Seals and answered questions from Councillors.

 

 

08.03     Climate Change

Mr Jake Wadsworth addressed Council in regard to Climate Change and requested Council make a Climate Emergency Declaration and answered questions from Councillors.

 

 

08.04     Unsealed Roads Maintenance, Policy and New Community Association for Roads & Infrastructure

Mr Steven Gates addressed Council in regard to unsealed roads maintenance, policy and formation of a new Community Association for Roads & Infrastructure.  Mr Gates answered questions from Councillors.

 

 

08.05     Future and Relocation of Port Macquarie Aquatic Facility

Mr Roderick Mallinson addressed Council, on behalf of Mr David Brown and himself, in regard to the future and relocation of the Port Macquarie Aquatic Facility, raising their objections to the proposed Upper Oxley Oval site.  Mr Mallinson answered questions from Councillors.

 

 

09       PUBLIC FORUM – MATTERS ON THE AGENDA

The Mayor advised of requests to speak in the Public Forum - Matters On The Agenda from:

Item 10.08 - Mr Jason Koenig in support of the recommendation.

Item 13.01 - Mr Denis Lane in support of the recommendation.

Item 13.01 - Mr David Pensini in opposition to the recommendation.

 

 

RESOLVED:  Dixon/Cusato

That the above requests to speak in the Public Forum - Matters On The Agenda be acceded to.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

SUSPENSION OF STANDING ORDERS

RESOLVED:  Cusato/Griffiths

That Standing Orders be suspended to allow Items 10.08 and 13.01 to be brought forward and considered next.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.08  Notice of Motion - Borrowing for Projects

Mr Jason Koenig, on behalf of Camden Haven Schools to Schools, addressed Council in support of the recommendation - Point 4 - Schools to Schools pathway and tabled a map on pathway priorities.

Mr Koenig introduced Mr Thomas Bates who also spoke in favour of the Schools to Schools pathway project.

Mr Koenig answered questions from Councillors.

RESOLVED:  Levido/Intemann

 

That the General Manager bring back a Report to Council’s October 2019 meeting detailing an actual proposal, including implications, for Council to forthwith borrow, on commercial terms, or otherwise, raise the sum of $25,000,000.00 on the basis that the loan funds so borrowed be utilised and allocated for the following project purposes on the basis that all will see commencement (being commencement of design and/or other preconstruction requirements) during the first quarter of 2020, namely:

 

1.       Carry out the upgrade of Boundary Street, Port Macquarie from its intersection with Hastings River Drive to the Port Macquarie Airport entry based on current investigations and planning in an amount of $15,000,000.00.

2.       Carry out upgrade works to Bril Bril Road, Rollands Plains based on prior discussions and investigations with the local community in an amount of $6,000,000.00.

3.       Carry out upgrade works to The Hatch, Blackmans Point based on prior discussions and investigations with the local community in an amount of $1,200,000.00.

4.       Carry out further works with respect to the “Schools to Schools” project from Kendall Public School, Kendall to Laurieton Public School, Laurieton, with reference to the existing Strategic Alignment Study and in consultation with the School to School local committee, in an amount of $900,000.00.

5.       Carry out further works with respect to the “Beach 2 Beach” project from North Haven to Dunbogan, with reference to the proposed Strategic Alignment Study and in consultation with the Beach 2 Beach local committee, in an amount of $900,000.00.

6.       Utilise $1,000,000.00 with respect to undertaking investigative and/or construction works as to tidal improvements to that part of the Lake Innes and Lake Cathie Estuarine System from the Ocean Drive bridge in a westerly direction.

carried:      7/2

For:   Alley, Cusato, Dixon, Hawkins, Intemann, Levido and Turner

Against:       Griffiths and Pinson

 

 

13.01  Notice of Motion - Proposed Primary Airport Access Road Intersection with Oxley Highway

Councillor Cusato left the meeting, the time being 7.02pm.

Councillor Cusato returned to the meeting, the time being 7.07pm.

Mr Denis Lane addressed Council in support of the recommendation.

Mr David Pensini, representing residents in the Lady Nelson Drive area, addressed Council in opposition to the recommendation.

RESOLVED:  Intemann/Turner

 

That Council:

1.       Acknowledge the significant evident environmental and geological constraints associated with the proposed ‘blue line’ investigation area from Fernhill Road to replace the Clifton Drive intersection at the Oxley Highway.

2.       Request the General Manager investigate and consult with Transport for NSW (TfNSW) regarding the feasibility of either:        

(a)     Upgrading the existing Clifton Drive intersection to serve the proposed Primary Airport Access Road; or

(b)     Continuing to plan for a new intersection with the proposed Primary Airport Access Road onto the Oxley Highway, excluding the extension of any new intersection into the Fernhill area.

3.       Request the General Manager report to the December 2019 Council meeting on progress in regard to Point 2 above.

 

carried:      7/2

For:   Alley, Cusato, Dixon, Hawkins, Intemann, Levido and Turner

Against:       Griffiths and Pinson

 


 

 

10.01  General Manager's Attendance & Participation in the Local Government Chief Officers Group

RESOLVED: Intemann/Turner

 

That Council approve the General Manager’s attendance and participation in the Local Government Chief Officers Group Meetings.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.02  Mayoral Discretionary Fund Allocations - 4 July to 7 August 2019

RESOLVED:  Pinson/Hawkins

 

That Council note the allocations from the Mayoral Discretionary Fund for the period 4 July to 7 August 2019 inclusive.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.03  Request for Leave of Absence - Mayor Peta Pinson

RESOLVED:  Intemann/Alley

 

That Council:

1.       Grant leave of absence for Mayor Peta Pinson for the period 17 October to 3 November 2019 inclusive.

2.       Note that in accordance with Section 231(3) of the Local Government Act, the Deputy Mayor will perform all duties of the Mayor during this period.

3.       Allocate the Mayoral allowance to the Deputy Mayor during this period in accordance with Section 249(5) of the Local Government Act.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 


 

10.04  Status of Reports From Council Resolutions

RESOLVED:  Cusato/Alley

 

That Council note the information contained in the Status of Reports from Council Resolutions report.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.05  Councillor and Mayoral Fees - Categorisation of Council by the Local Government Remuneration Tribunal

RESOLVED:  Turner/Griffiths

 

That Council note the information in the Councillor and Mayoral Fees - Categorisation of Council by the Local Government Remuneration Tribunal.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.06  Disclosure of Interest Return

RESOLVED:  Griffiths/Hawkins

That Council note the Disclosure of Interest returns for the following positions:

1.       Director Infrastructure.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.07  Notice of Motion - Proposed Motion for 2019 Local Governent NSW Conference

RESOLVED:  Alley/Griffiths

 

1.         That Council requests the General Manager to write to Local Government NSW asking that the following proposed motion be listed on the Business Paper for the 2019 LGNSW Conference:

 

-      “That section 5. Building Regulation and Certification Position Statement, of the LGNSW Policy Platform, be amended by adding:

 

5.7      More affordable access to the full suite of Australian Standards              for the Local Government sector and requests the NSW                                   Government support that access.”

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Item - 10.08 Notice of Motion - Borrowing for Projects - has been moved to another part of the document.

 

 

10.09  Digital Technology Project Status

RESOLVED:  Turner/Hawkins

 

That Council note the information in the Digital Technology Project Status report and the progress made to-date.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.10  National General Assembly 2019 - Australian Local Government Association

RESOLVED:  Alley/Turner

 

That Council note the information contained in the National General Assembly 2019 - Australian Local Government Association Report.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.11  2018-2019 Operational Plan - End of Year Report as at 30 June 2019

RESOLVED:  Griffiths/Turner

 

That Council note the 2018-2019 Operational Plan - End of Year Report as at 30 June 2019.

Acarried:    9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

10.12  2018-2019 Financial Statements Audit

RESOLVED:  Hawkins/Alley

 

1.       That Council refer to audit the draft Financial Statements as at 30 June 2019.

2.       That the Statement by Councillors and Management be signed by the Responsible Accounting Officer, the General Manager, the Mayor and one Councillor as required by the Local Government Act 1993.

 

Councillor Dixon left the meeting, the time being 7.47pm.

 

carried:      8/0

For:   Alley, Cusato, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.13  Investments - July 2019

Councillor Dixon returned to the meeting, the time being 7.50pm.

RESOLVED:  Hawkins/Alley

 

That Council note the Investment Report for the month of July 2019.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.14  Monthly Budget Review - July 2019

RESOLVED:  Turner/Cusato

 

That Council:

1.       Adopt the adjustments in the “July 2019 Adjustments” section of the Monthly Budget Review – July 2019.

2.       Amend the 2019-2020 Operational Plan to include all budget adjustments approved in this report.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.15  2018-2019 Carry-over Projects

RESOLVED:  Griffiths/Alley

                                            

That Council:

1.       Adopt the 2018-2019 carry-over projects outlined in this report for inclusion in the 2019-2020 budget.

2.       Amend the 2019-2020 one year Operational Plan to include all projects approved to be carried over as individual action items.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.16  Opportunities for Local Firms to do Business With Council

RESOLVED:  Turner/Dixon

 

That Council note the information provided relating to the Tendering Local Preference Policy.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.17  Innes Gardens Memorial Park Crematorium and Lawn Cemetery - Community Consultation

Councillor Levido declared a Non-Pecuniary - Significant Interest in this matter, left the room and was out of sight during the Council's consideration, the time being 7.54pm.

The Governance Project Officer tabled a petition from Tender Funerals Mid North Coast against the privatisation of the Innes Gardens Memorial Park Crematorium and Lawn Cemetery which was received by Council on 21 August 2019.

MOTION: 

MOVED:  Alley/Intemann

 

That Council:

1.       Note the information provided in the Innes Gardens Memorial Park Crematorium and Lawn Cemetery Community Consultation report.

2.      Thank the community for the feedback received during the recent consultation period regarding Innes Gardens Memorial Park.

3.      Note that burial places and ash internments hold deep significance for families with loved ones buried or cremated in the area and that Innes Gardens Memorial Park can help offer a space that brings comfort to families as they struggle with their grief while remembering loved ones.

4.      Discontinue the current expressions of interest / tendering for the sale and/or lease in Innes Memorial Park Crematorium and Lawn Cemetery.

5.      Request the General Manager explore different business models for the operation of the Memorial Gardens, the Lawn Cemetery and Chapel, with or without the operation of the Crematorium.

 

FORESHADOWED MOTION

 

MOVED:  Hawkins/Griffiths

 

That Council:

1.       Note the information provided in the Innes Gardens Memorial Park Crematorium and Lawn Cemetery Community Consultation report.

2.      Note that burial places and ash internments hold deep significance for families with loved ones buried or cremated in the area and that Innes Gardens Memorial Park can help offer a space that brings comfort to families as they struggle with their grief while remembering loved ones.

3.       Thank the community for the feedback received during the recent consultation period regarding Innes Gardens Memorial Park.

 

THE MOTION WAS PUT

 

MOTION:  Alley/Intemann

 

That Council:

1.       Note the information provided in the Innes Gardens Memorial Park Crematorium and Lawn Cemetery Community Consultation report.

2.      Thank the community for the feedback received during the recent consultation period regarding Innes Gardens Memorial Park.

3.      Note that burial places and ash internments hold deep significance for families with loved ones buried or cremated in the area and that Innes Gardens Memorial Park can help offer a space that brings comfort to families as they struggle with their grief while remembering loved ones.

4.      Discontinue the current expressions of interest / tendering for the sale and/or lease in Innes Memorial Park Crematorium and Lawn Cemetery.

5.      Request the General Manager explore different business models for the operation of the Memorial Gardens, the Lawn Cemetery and Chapel, with or without the operation of the Crematorium.

lost: 2/6

For:   Alley and Intemann

Against:       Cusato, Dixon, Griffiths, Hawkins, Pinson and Turner

 

RESOLVED:  Hawkins/Griffiths

 

That Council:

1.       Note the information provided in the Innes Gardens Memorial Park Crematorium and Lawn Cemetery Community Consultation report.

2.      Note that burial places and ash internments hold deep significance for families with loved ones buried or cremated in the area and that Innes Gardens Memorial Park can help offer a space that brings comfort to families as they struggle with their grief while remembering loved ones.

3.       Thank the community for the feedback received during the recent consultation period regarding Innes Gardens Memorial Park.

carried:      8/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Pinson and Turner

Against:       Nil

 

 

10.18  Legal Fees

Councillor Levido returned to the meeting, the time being 8.13pm.

RESOLVED:  Cusato/Alley

 

That Council note the information in the Legal Fees report.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.19  Glasshouse Biannual Report and Update on Strategic Plan Recommendations

RESOLVED:  Turner/Hawkins

 

That Council note the information provided in the Glasshouse Biannual Report and Update on Strategic Plan Recommendations report.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.20  Development Activity And Assessment System Performance

RESOLVED:  Griffiths/Alley

 

That Council:

1.       Note the Development Activity and Assessment System Performance report for the fourth quarter of 2018-2019.

2.       Note that no determinations were made by staff under Clause 4.6 of the Port Macquarie-Hastings Local Environmental Plan 2011 for the quarter.

 

Councillor Hawkins left the meeting, the time being 08:16pm.

 

carried:      8/0

For:   Alley, Cusato, Dixon, Griffiths, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

10.21  IPART Rating Review Submission

Councillor Hawkins returned to the meeting, the time being 8.19pm.

RESOLVED:  Intemann/Alley

 

That Council:

  1. Endorse the submission to the IPART Review of the Local Government Rating System included in this IPART Rating Review Submission report with the response to Question 1 be expanded to include the following prior to a final decision being made by the Government:

(a)   (that further information be made available on the unknown impacts, and assumptions that have been made in this submission; and

(b)   further consultation to occur with Councils following the provision of this additional information.

  1. Request the General Manager lodge the submission referred to in Point 1 above to the Office of Local Government by the due date of 13 September 2019.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

11.01  Notice of Motion - Welcome Scroll Project

RESOLVED:  Pinson/Alley

 

That Council:

1.       Join the Welcome Scroll Project.

2.       Grant permission for the Mayor to provide Council’s logo and electronically sign the Welcome Scroll on behalf of Council.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

11.02  Grant Applications Quarterly Report

RESOLVED:  Cusato/Dixon

 

That Council:

1.       Note the third quarterly Grant Application Report, providing an update on grants applied for or obtained for the 2018/19 financial year.

2.       Agree future reports on Council grant applications be presented on a biannual basis in February and August each year.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

11.03  Port Macquarie New Year's Eve Fireworks

RESOLVED:  Turner/Griffiths

 

That Council:

1.       Note the number of firework displays around the Port Macquarie foreshore usually shown over the Festive/New Year period.

2.       Support the delivery of the 2019 Port Macquarie 9.00pm New Year’s Eve Firework display.

3.       Determine future fireworks support following the proposed engagement on Community Events, to be completed later in 2019.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

11.04  Bicentenary Projects 2021

Councillor Cusato left the meeting, the time being 08:27pm.

Councillor Cusato returned to the meeting, the time being 08:29pm.

RESOLVED:  Turner/Hawkins

 

That Council:

1.       Endorse the following proposed 2021 priority Bicentenary projects:

(a)     Bicentenary Event 10 -18 April 2021;

(b)     The Flagstaff Hill redevelopment; and

(c)     Continuation of the development of the Port Macquarie foreshore walkway and sculptural trail,

          as recommended by the Bicentenary Working Group of Council’s Cultural Steering Group.

2.       Request the General Manager add a new action to the 2019/2020 Operational Plan, relating to ‘the development and delivery of 2021 Bicentenary projects’.

3.       Note that the Flagstaff Hill redevelopment project is proposed to deliver the new, additional, John Oxley memorial to commemorate 200 years since his expedition, as resolved by Council on 21 February 2018.

4.       Note the Cultural Steering Groups support for the priority projects.

5.       Request the General Manager prepare a report for the September Council Meeting to determine resourcing to deliver the agreed priority projects for the 2021 Bicentenary.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

Item - 13.01 Notice of Motion - Proposed Primary Airport Access Road Intersection with Oxley Highway - has been moved to another part of the document.

 

 

13.02  Notice of Motion - Parking Strategy - Review

RESOLVED:  Hawkins/Alley

 

That the General Manager bring back a report to Council’s October 2019 meeting detailing the timing and scope of the proposed review of the Parking Strategy.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

13.03  Attendance at 2019 National Local Roads and Transport Congress - Hahndorf, South Australia

RESOLVED:  Griffiths/Pinson

 

That Council grant approval to Councillor Sharon Griffiths to attend the 2019 National Local Roads and Transport Congress to be held in Hahndorf, South Australia, from 18 to 20 November 2019.

carried:      8/1

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Cusato

 

 

13.04  Acquisition of Easement for Water Supply and Easement to Drain Sewer at Scarborough Way, Dunbogan

RESOLVED:  Intemann/Turner

 

That Council:

1.       Pay compensation in the amount of $4,000.00 (GST Exclusive) to the owners of Lot 32 Deposited Plan 1213619, A & J Creative Pty Limited, for the acquisition of an easement for water supply 4 metres wide and an easement for the drainage of sewage 4 metres wide, depicted (A) & (B) respectively, in the unregistered survey prepared by Hopkins Consultants Pty Ltd reference 7366 dated 17 April 2019.

2.       Pursuant to Section 59 of the Land Acquisition (Just Terms Compensation) Act 1991, pay the legal costs reasonably incurred by the owners of Lot 32 Deposited Plan 1213619 associated with the acquisition of the easement.

3.       Pursuant to Section 377 of the Local Government Act 1993, delegate authority to the General Manager to execute, electronically or otherwise, all documents including, but not limited to, any authorisation form as required associated with the acquisition in accordance with the Electronic Transactions Act 2000.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

 

 

 

 

 

 

 

13.05  Federal Funding to Seal The Hatch Road

 

The Mayor tabled correspondence from Mr Pat Conaghan MP, Federal Member for Cowper, regarding funding for The Hatch Road.

MOTION:  Pinson/Griffiths

 

That Council:

 

1.         Note the Unsealed Roads Dust Monitoring completed by AM Enviro Services did not detect any airborne respirable crystalline silica or any other contaminants above the relevant exposure standards on The Hatch Road.

2.         Note the Federal funding of $370,000 to seal The Hatch Road is not sufficient to seal its entire length.

3.         Note the correspondence from the Federal Member for Cowper, Mr Pat Conaghan MP, stating there is no requirement for Council to contribute 20% of the funding.

4.         Request the General Manager to undertake detailed geotechnical surveys, pavement design and boundary surveys for The Hatch Road to determine scope of works and costing involved.

5.         Request the General Manager to write to the Federal Member for Cowper outlining the finding of the investigations and costings of works for The Hatch Road, with a view to seeking further funding, if required.

6.         Submit the Project Proposal Report for sealing of The Hatch Road to the Department of Infrastructure.

 

FORESHADOWED MOTION:   Levido

 

That Council:

1.       Note the Unsealed Roads Dust Monitoring completed by AM Enviro Services did not detect any airborne respirable crystalline silica or any other contaminants above the relevant exposure standards on The Hatch Road.

2.       Note the Federal Funding of $370,000 to seal The Hatch Road is not sufficient to seal its entire length.

3.       Note that there may be a funding condition for Council to allocate 20% of the funding, being $74,000, towards The Hatch Road sealing.

4.       Request the General Manager to submit a further report to the November 2019 Council Meeting regarding the funding for The Hatch Road sealing project.

 

 

THE MEETING ADJOURNED AT 9.20 PM AND RESUMED AT 9.25 PM.

 

 

 

 

 

 

 

 

 

THE MOTION WAS PUT

 

RESOLVED:   Pinson/Griffiths

 

That Council:

 

1.       Note the Unsealed Roads Dust Monitoring completed by AM Enviro Services did not detect any airborne respirable crystalline silica or any other contaminants above the relevant exposure standards on The Hatch Road.

2.       Note the Federal funding of $370,000 to seal The Hatch Road is not sufficient to seal its entire length.

3.       Note the correspondence from the Federal Member for Cowper, Mr Pat Conaghan MP, stating there is no requirement for Council to contribute 20% of the funding.

4.       Request the General Manager to undertake detailed geotechnical surveys, pavement design and boundary surveys for The Hatch Road to determine scope of works and costing involved.

5.       Request the General Manager to write to the Federal Member for Cowper outlining the finding of the investigations and costings of works for The Hatch Road, with a view to seeking further funding, if required.

6.       Submit the Project Proposal Report for sealing of The Hatch Road to the Department of Infrastructure.

carried:      6/3

For:   Alley, Dixon, Griffiths, Intemann, Pinson and Turner

Against:       Cusato, Hawkins and Levido

 

 

13.06  Ocean Drive Duplication Project

RESOLVED:  Griffiths/Pinson

That Council:

1.       Note the current estimated Total Project Cost (Out Turn Cost) for the Ocean Drive Duplication is $72.6million.

2.       Note that the current project budget deficit of $7.1million requires one or more funding sources allocated to enable approval of the Business Case by the Roads & Maritime Service (RMS) and subsequent release of committed project funding from the NSW Government.

3.       Note the General Manager’s letter to the Member for Port Macquaire - Leslie Williams MP of 8 Aug 2019 indicating Council’s preference for the RMS to deliver the construction phase of the Ocean Drive Duplication project.

4.       Request the General Manager write to the RMS Director Northern Region to outline Council’s preference and support for the RMS to deliver the construction phase of the Ocean Drive Duplication project.

5.       Request the General Manager table a report at the September 2019 Council meeting, detailing funding sources (Council and other) for the additional funding required for the completion of the Ocean Drive Duplication project.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

13.07  Petition for Second Entry/Exit to Crestwood Estate

RESOLVED:  Turner/Alley

 

That Council note the information presented in this Petition for Second Entry / Exit to Crestwood Estate report.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

13.08  Lorne Road Works as Material Public Benefit Revised Application

RESOLVED:  Intemann/Alley

 

That Council:

1.       Note the existing Works in Kind agreement entered into between Council and the Developer for Lorne Road, Kendall provides for a roads contributions offset of $67,387.95.

2.       Note that the existing Works in Kind agreement can be varied via a resolution of Council.

3.       Approve the revised application to undertake construction of road works in Lorne Road, Kendall to the total value of $92,290, on the basis that the work will provide material public benefit pursuant to s7.11(5)(b) of the Environmental Planning and Assessment Act 1979 (as amended).

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

13.09  Community Consultative Committee - Port Macquarie Transport Network & Orbital Road

RESOLVED:  Turner/Griffiths

 

That Council:

1.       Endorse the change of name from the “Orbital Road Community Consultative Committee to the “Port Macquarie Transport Network Community Consultative Committee”.

2.       Adopt the Charter for the Port Macquarie Transport Network Community Consultative Committee.

3.       Call for expressions of interest from the community to apply to be members of the Port Macquarie Transport Network Community Consultative Committee.

4.       Request the General Manager table a report to a future Council Meeting to endorse the membership of the Port Macquarie Transport Network Community Consultative Committee.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

13.10  Membership of the Coast, Estuary and Floodplain Sub- Committee

RESOLVED:  Cusato/Turner

 

That Council:

1.       Adopt the revised Coast, Estuary and Floodplain Sub-Committee Charter as included in Attachment 2 to the report.

2.       Adopt the revised membership composition of the Coast, Estuary and Floodplain Sub-Committee which provides for equitable representation for key catchment areas and an even spread across the flood management, coastal management and estuary management disciplines as follows:

           

Community Representatives

Name

Title

Organisation

Catchment

Coast, Estuary, Flood

Alan MacIntyre

Community Representative

NA

Camden Haven

Coast and estuary

Patrick McEntee

Community Representative

NA

Hastings

Coast and estuary

Bob Jolly

Community Representative

NA

Lake Cathie

Coast and estuary

Kingsley Searle

 

Oyster Industry

NA

Hastings

Coast and estuary

Tony Troup

Oyster Industry

NA

Camden Haven

Coast and estuary

Paul Hyde

Fishing Industry

NA

Hastings

Coast and estuary

New

Development Industry

 

Hastings

Flood

New

Development Industry

 

Camden Haven

Flood

New

Community Representative

 

Hastings

Flood

New

Community Representative

 

Camden Haven

Flood

New

Community Representative

Revive Lake Cathie

Lake Cathie

Flood

           

3.       Proceed to seek formal Expressions of Interest for replacement and new members for the Coast, Estuary and Floodplain Sub-Committee.

 

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

13.11  The Settlers Inn, 101 Hastings River Drive, Port Macquarie - Inspection Report Received From NSW Fire & Rescue

RESOLVED:  Turner/Alley

 

That Council:

1.       Note the contents of the Fire Safety Inspection report, dated 5 July 2019, from NSW Fire & Rescue, as shown in Attachment 1 to this report.

2.       Exercise the powers conferred on Council by the Environmental Planning and Assessment Act, 1979 (Division 9.3 and Schedule 5), to issue a Fire Safety Order to address the outstanding fire safety concerns at the premises 101 Hastings River Drive, Port Macquarie.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

14       ITEMS TO BE DEALT WITH BY EXCEPTION

 

Nil.

 

 

CONFIDENTIAL COMMITTEE OF THE WHOLE

RESOLVED:  Turner/Dixon

1.         That pursuant to section 10A subsections 2 & 3 and 10B of the Local Government Act 1993 (as amended), the press and public be excluded from the proceedings of the Council in Confidential Committee of the Whole (Closed Session) on the basis that items to be considered are of a confidential nature.

2.         That Council move into Confidential Committee of the Whole (Closed Session) to receive and consider the following items

Item 15.01 Innes Gardens Memorial Park Crematorium and Lawn Cemetery - Negotiations with Interested Parties

This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Item 15.02 Human Resources (HR) - Permanent and Temporary Placements and Associated Services

This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Item 15.03 Consent to be a Group Member - NSW Class Action

This item is considered confidential under Section 10A(2)(g) of the Local Government Act 1993, as it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

Item 15.04 T-19-34 (REGPRO621920) Pipes, Pipe Relining, Pumps, Water Meters, Pre-cast Concrete Products and Associated Fittings, Products and Services

This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

Item 15.05 Settlement Point Ferry - Out of Water Inspection and Maintenance (Slipping)

This item is considered confidential under Section 10A(2)(d(ii)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.

Item 15.06 T-19-16 Provision of Landscaping Services

This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

Item 15.07 T-19-36 (REGPRO T611920MNC) Supply, Delivery and Placement of Road Resurfacing

This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.:

3.         That the resolutions made by the Council in Confidential Committee of the Whole (Closed Session) be made public as soon as practicable after the conclusion of the Closed Session and such resolutions be recorded in the Minutes of the Council Meeting.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

 

ADJOURN MEETING

The Ordinary Council Meeting adjourned at 9.48pm.

 

 

RESUME MEETING

The Ordinary Council Meeting resumed at 10.24pm.

 

 

ADOPTION OF RECOMMENDATIONS FROM THE CONFIDENTIAL COMMITTEE OF THE WHOLE

The Mayor returned to the Meeting at 10.24pm and resumed the Chair.

RESOLVED:  Dixon/Alley

That the undermentioned recommendations from Confidential Committee of the Whole (Closed Session) be adopted:

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

Against:       Nil

 

Item 15.01 Innes Gardens Memorial Park Crematorium and Lawn Cemetery - Negotiations with Interested Parties

This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

RECOMMENDATION

 

That Council:

1.      Note the information provided in this confidential Innes Gardens Memorial Park Crematorium and Lawn Cemetery Negotiations with Interested Parties report (“Confidential Report”).

2.      Accept the proposal received from Walker Funeral Group Pty Ltd as outlined in the Confidential Report (that having regard to all the circumstances appears to Council to be the most advantageous), for the purchase of Innes Gardens Memorial Park Crematorium and Lawn Cemetery (the “Accepted Proposal”).

3.      Delegate authority to the General Manager to negotiate the detailed terms of the Contract of Sale to give effect to the Accepted Proposal and to enter into a Contract of Sale with Walker Funeral Group Pty Ltd for the purchase of Innes Gardens Memorial Park Crematorium and Lawn Cemetery.

4.      Request the General Manager to develop a communications plan as a way of ensuring the community is informed of Council’s consideration and resolution in relation to the sale of Innes Gardens Memorial Park Crematorium and Lawn Cemetery.

5.      Maintain the confidentiality of the documents and considerations in respect of this Confidential Report.

carried:      7/1

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann and Turner

Against:       Pinson

 

Item 15.02 Human Resources (HR) - Permanent and Temporary Placements and Associated Services

This item is considered confidential under Section 10A(2)(c) of the Local Government Act 1993, as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

RECOMMENDATION

 

That Council:

1.    Appoint the following LGP808-3 Approved Contractors for the provision of Human Resources - Permanent and Temporary Placements and Associated Services to Council’s Preferred Suppliers list for an initial term commencing on 22 August 2019 and ending on 30 November 2020, with two (2) consecutive options to extend each for a further term of 12-months, such options to be for the benefit of Council and may be exercised only by the Council in its sole discretion:

a)      Chandler Macleod Group Limited;

b)      Data#3 Limited;

c)      DOB Enterprises Pty Ltd Macquarie Labour Hire/MBC Recruitment;

d)      Forsythes Recruitment (Newcastle) Pty Ltd;

e)      Hays Specialist Recruitment (Australia) Pty Ltd;

f)       McArthur (NSW) Pty Ltd;

g)      Michael Page International (Australia) Pty Limited;

h)      Newada Pty Ltd t/as Men at Work Labour Hire NSW;

i)       NORTEC Employment & Training Limited t/as NORTEC Staffing Solutions;

j)       Randstad Pty Limited;

k)      WorkPac Pty Ltd;

2.    Delegate authority to the General Manager to execute the necessary Notice of Participation for LGP808-3.

3.    Maintain the confidentiality of the documents and considerations in respect of this Human Resources - Permanent and Temporary Placements and Associated Services procurement process.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido,

Pinson and Turner

Against:       Nil

 

Item 15.03 Consent to be a Group Member - NSW Class Action

This item is considered confidential under Section 10A(2)(g) of the Local Government Act 1993, as it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

RECOMMENDATION

 

That Council:

1.       Provide consent to participate as a group member in the NSW Class action against Jardine Lloyd Thompson Pty Ltd.

2.       Affix the seal of Council to the Consent Form.

3.       Maintain the confidentiality of the documents and considerations in respect of the NSW Class action against Jardine Lloyd Thompson Pty Ltd.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido,

Pinson and Turner

Against:       Nil

 

Item 15.04 T-19-34 (REGPRO621920) Pipes, Pipe Relining, Pumps, Water Meters, Pre-cast Concrete Products and Associated Fittings, Products and Services

This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

RECOMMENDATION

 

That Council:

1.       In accordance with the Local Government (General) Regulations 2005 clause 178(1)(b), decline to accept any of the tenders submitted for Request for Tender REGPRO621920 for the Supply & Delivery of Concrete and FRC Pipes and Associated Products for the reason being that it does not provide Council the most advantageous offer. 

2.       Commit to participating in Local Government Procurement’s panel arrangement LGP908-3 for the supply and delivery of Pipes, Pipe Relining, Pumps, Water Meters, Pre-cast Concrete Products and Associated Fittings, Products and Services for the period of the arrangement not exceeding 31 August 2021.

3.       Appoint the following LGP908-3 Approved Contractors to Council’s Preferred Suppliers List:

a)      Abergeldie Watertech Pty Ltd;

b)      Cadia Group Pty Ltd;

c)      Elster Metering Pty Ltd;

d)      Itron Australasia Pty Limited;

e)      Iplex Pipelines Australia Pty Ltd;

f)       Holcim (Australia) Pty Ltd trading as Humes;

g)      Q-Max Pumping Systems Pty Ltd;

h)      McBerns Pty Ltd;

i)       Rocla Pty Ltd;

j)       Taggle Systems Pty Ltd;

k)      Viadux Pty Ltd;

l)       Vinidex Pty Ltd;

m)     Xylem Water Solutions Australia Limited.

4.       Delegate authority to the General Manager to execute the necessary documents.

5.       Maintain the confidentiality of the documents and considerations in respect of Request for Tender REGPRO621920.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido,

Pinson and Turner

Against:       Nil

 

Item 15.05 Settlement Point Ferry - Out of Water Inspection and Maintenance (Slipping)

This item is considered confidential under Section 10A(2)(d(ii)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.

RECOMMENDATION

 

That Council:

1.       Note the actions planned for the Out of Water Inspection and Maintenance (Slipping) of the Settlement Point Ferry.

2.       In accordance with Section 55 (3) (i) of the Local Government Act, 1993, due to the extenuating circumstances and unavailability of reliable and competitive tenders as described in this report, Council does not invite tenders for the Out of Water Inspection and Maintenance (Slipping) of the Settlement Point Ferry, as a satisfactory result would not be achieved.

3.       Accept the quotation from Birdon Pty Ltd to undertake the Out of Water Inspection and Maintenance (Slipping) of the Settlement Point Ferry for $595,567.00 (ex GST).

4.       Note that Birdon Pty Ltd may undertake any additional works as may be required by the AMSA Certified Surveyor to achieve a Certificate of Survey, within the allocated budget for the ferry slipping. 

5.       Note that Birdon Pty Ltd may undertake additional functional works following the inspection to address other maintenance issues or improve the operation of the ferry service, within the allocated budget for the ferry slipping.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido,

Pinson and Turner

Against:       Nil

 

Item 15.06 T-19-16 Provision of Landscaping Services

This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

RECOMMENDATION

 

That Council:

1.      Accept tenders from the following contractors to be appointed to a panel arrangement for the provision of landscaping services for a two year period commencing 1 September 2019, with two options to extend for a period of one year each, such option(s) to be for the benefit of the Council and may be exercised only by the Council in its sole discretion:

a)      B & K Revegetation & Landscaping;

b)      BNJ Landscaping Pty Ltd;

c)      Gondwana Bush Restoration; and

d)      Lawrence Outdoor Industries Pty Ltd.

2.       Accept the Schedule of Rates for the provision of landscaping services from:

a)      B & K Revegetation & Landscaping;

b)      BNJ Landscaping Pty Ltd;

c)      Gondwana Bush Restoration; and

d)      Lawrence Outdoor Industries Pty Ltd.

3.      Affix the seal of Council to the necessary documents.

4.      Maintain the confidentiality of the documents and considerations in respect of Tender T-19-16.

carried:      9/0

For:   Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido,

Pinson and Turner

Against:       Nil

 

 

Item 15.07 T-19-36 (REGPRO T611920MNC) Supply, Delivery and Placement of Road Resurfacing

This item is considered confidential under Section 10A(2)(d(i)) of the Local Government Act 1993, as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

RECOMMENDATION

 

That Council:

1.       Note the Open Panel Source Tender (T611920MNC) conducted by Regional Procurement on behalf of six (6) participating Councils for the Supply, Delivery and Placement of Road Resurfacing.

2.       Accept the tenders from the following suppliers to be appointed to a panel of suppliers for T-19-36 (T611920MNC) for the Supply, Delivery and Placement of Road Resurfacing for the period 1 October 2019 to 30 September 2022:

(a)     Category 1 - Bitumen Spray Seal

(i)      All Pavement Solutions Pty Ltd

(ii)      Colas NSW Pty Ltd (complying offer)

(iii)     Eastcoast Asphalt Pty Ltd t/as Fishers Asphalt

(iv)    NSW Spray Seal Pty Ltd

(v)     Pacific Blue Metal Pty Ltd

(b)     Category 2 - Asphaltic Concrete

(i)      Accurate Asphalt & Road Repairs Pty Ltd

(ii)      Colas NSW Pty Ltd (complying offer)

(iii)     Eastcoast Asphalt Pty Ltd t/as Fishers Asphalt

(iv)    Fenworx Pty Ltd

(v)     Fulgur Pty Ltd t/as CNC Roads

(vi)    Pacific Blue Metal Pty Ltd

(c)      Category 3 - Mill & Re-sheet

(i)      Accurate Asphalt & Road Repairs Pty Ltd

(ii)      Colas NSW Pty Ltd (complying offer)

(iii)     Eastcoast Asphalt Pty Ltd t/as Fishers Asphalt

(iv)    Fenworx Pty Ltd

(v)     Fulgur Pty Ltd t/as CNC Roads

(vi)    Pacific Blue Metal Pty Ltd

(d)    Category 4 - Crack Sealing; Rigid and Bituminous Road Surfaces

(i)    Colas NSW Pty Ltd (complying offer)

(ii)   Pacific Blue Metal Pty Ltd

(iii)   Road Maintenance Pty Ltd

(iv)  Supersealing Pty Ltd

(v)   Total Crack Sealing Pty Ltd

(e)     Category 5 - Heavy Patching

(i)      Accurate Asphalt & Road Repairs Pty Ltd

(ii)      Colas NSW Pty Ltd (complying offer)

(iii)     Eastcoast Asphalt Pty Ltd t/as Fishers Asphalt

(iv)    Fenworx Pty Ltd

(v)     Fulgur Pty Ltd t/as CNC Roads

(vi)    Pacific Blue Metal Pty Ltd

(vii)    Stabilcorp Pty Ltd

with the option of one 12-month extension period, such option to be for the benefit of Council and may be exercised only by the Council in its sole discretion.

3.       Accept the Schedule of Rates from the following suppliers for the Supply, Delivery and Placement of Road Resurfacing:

·        Accurate Asphalt & Road Repairs Pty Ltd

·           All Pavement Solutions Pty Ltd

·           Colas NSW Pty Ltd

·           Eastcoast Asphalt Pty Ltd t/as Fishers Asphalt

·           Fenworx Pty Ltd

·           Fulgur Pty Ltd t/as CNC Roads

·           NSW Spray Seal Pty Ltd

·           Pacific Blue Metal Pty Ltd

·           Stabilcorp Pty Ltd

4.       Affix the seal of Council to the necessary documents.

5.       Maintain the confidentiality of the documents and considerations in respect of Tender T-19-36 (T611920MNC).

 

 

carried:      7/1

For:   Alley, Dixon, Griffiths, Hawkins, Intemann, Levido 

and Turner

Against:       Cusato

 

 

 

The meeting closed at 10.25pm.

 

 

 

 

 

 

………………………………………..

Peta Pinson

Mayor

 

 

   


AGENDA                                                                                Ordinary Council      18/09/2019

Item:          05

Subject:     DISCLOSURES OF INTEREST

 

RECOMMENDATION

 

That Disclosures of Interest be presented

 

DISCLOSURE OF INTEREST DECLARATION

 

 

Name of Meeting:

 

 

Meeting Date:

 

 

Item Number:

 

 

Subject:

 

 

I, the undersigned, hereby declare the following interest:

 

              Pecuniary:

        Take no part in the consideration and voting and be out of sight of the meeting.

 

              Non-Pecuniary – Significant Interest:

        Take no part in the consideration and voting and be out of sight of the meeting.

 

              Non-Pecuniary – Less than Significant Interest:

        May participate in consideration and voting.

 

 

For the reason that: 

 

 

 

 

 

Name:

 

Signed:

 

 

Date:

 

Please submit to the Governance Support Officer at the Council Meeting.

 

Growth Bar b&w(Refer to next page and the Code of Conduct)

Pecuniary Interest

 

4.1         A pecuniary interest is an interest that you have in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to you or a person referred to in clause 4.3.

4.2         You will not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision you might make in relation to the matter, or if the interest is of a kind specified in clause 4.6.

4.3         For the purposes of this Part, you will have a pecuniary interest in a matter if the pecuniary interest is:

(a)   your interest, or

(b)   the interest of your spouse or de facto partner, your relative, or your partner or employer, or

(c)   a company or other body of which you, or your nominee, partner or employer, is a shareholder or member.

4.4         For the purposes of clause 4.3:

(a)   Your “relative” is any of the following:

i)     your parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child

ii)    your spouse’s or de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child

iii)    the spouse or de facto partner of a person referred to in paragraphs (i) and (i)

(b)   “de facto partner” has the same meaning as defined in section 21C of the Interpretation Act 1987.

4.5         You will not have a pecuniary interest in relation to a person referred to in subclauses 4.3(b) or (c)

(a)   if you are unaware of the relevant pecuniary interest of your spouse, de facto partner, relative, partner, employer or company or other body, or

(b)   just because the person is a member of, or is employed by, a council or a statutory body, or is employed by the Crown, or

(c)   just because the person is a member of, or a delegate of a council to, a company or other body that has a pecuniary interest in the matter, so long as the person has no beneficial interest in any shares of the company or body.

 

Non-Pecuniary

 

5.1         Non-pecuniary interests are private or personal interests a council official has that do not amount to a pecuniary interest as defined in clause 4.1 of this code. These commonly arise out of family or personal relationships, or out of involvement in sporting, social, religious or other cultural groups and associations, and may include an interest of a financial nature.

5.2         A non-pecuniary conflict of interest exists where a reasonable and informed person would perceive that you could be influenced by a private interest when carrying out your official functions in relation to a matter.

5.3         The personal or political views of a council official do not constitute a private interest for the purposes of clause 5.2.

5.4         Non-pecuniary conflicts of interest must be identified and appropriately managed to uphold community confidence in the probity of council decision-making. The onus is on you to identify any non-pecuniary conflict of interest you may have in matters that you deal with, to disclose the interest fully and in writing, and to take appropriate action to manage the conflict in accordance with this code.

5.5         When considering whether or not you have a non-pecuniary conflict of interest in a matter you are dealing with, it is always important to think about how others would view your situation.

Managing non-pecuniary conflicts of interest

5.6         Where you have a non-pecuniary conflict of interest in a matter for the purposes of clause 5.2, you must disclose the relevant private interest you have in relation to the matter fully and in writing as soon as practicable after becoming aware of the non-pecuniary conflict of interest and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter. In the case of members of council staff other than the general manager, such a disclosure is to be made to the staff member’s manager. In the case of the general manager, such a disclosure is to be made to the mayor.

5.7         If a disclosure is made at a council or committee meeting, both the disclosure and the nature of the interest must be recorded in the minutes on each occasion on which the non-pecuniary conflict of interest arises. This disclosure constitutes disclosure in writing for the purposes of clause 5.6.

5.8         How you manage a non-pecuniary conflict of interest will depend on whether or not it is significant.

5.9         As a general rule, a non-pecuniary conflict of interest will be significant where it does not involve a pecuniary interest for the purposes of clause 4.1, but it involves:

a)    a relationship between a council official and another person who is affected by a decision or a matter under consideration that is particularly close, such as a current or former spouse or de facto partner, a relative for the purposes of clause 4.4 or another person from the council official’s extended family that the council official has a close personal relationship with, or another person living in the same household

b)    other relationships with persons who are affected by a decision or a matter under consideration that are particularly close, such as friendships and business relationships. Closeness is defined by the nature of the friendship or business relationship, the frequency of contact and the duration of the friendship or relationship.

c)    an affiliation between the council official and an organisation (such as a sporting body, club, religious, cultural or charitable organisation, corporation or association) that is affected by a decision or a matter under consideration that is particularly strong. The strength of a council official’s affiliation with an organisation is to be determined by the extent to which they actively participate in the management, administration or other activities of the organisation.

d)    membership, as the council’s representative, of the board or management committee of an organisation that is affected by a decision or a matter under consideration, in circumstances where the interests of the council and the organisation are potentially in conflict in relation to the particular matter

e)    a financial interest (other than an interest of a type referred to in clause 4.6) that is not a pecuniary interest for the purposes of clause 4.1

f)     the conferral or loss of a personal benefit other than one conferred or lost as a member of the community or a broader class of people affected by a decision.

5.10       Significant non-pecuniary conflicts of interest must be managed in one of two ways:

a)    by not participating in consideration of, or decision making in relation to, the matter in which you have the significant non-pecuniary conflict of interest and the matter being allocated to another person for consideration or determination, or

b)    if the significant non-pecuniary conflict of interest arises in relation to a matter under consideration at a council or committee meeting, by managing the conflict of interest as if you had a pecuniary interest in the matter by complying with clauses 4.28 and 4.29.

5.11       If you determine that you have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest you must also explain in writing why you consider that the non-pecuniary conflict of interest is not significant and does not require further action in the circumstances.

5.12       If you are a member of staff of council other than the general manager, the decision on which option should be taken to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of your manager. In the case of the general manager, the decision on which option should be taken to manage a non-pecuniary conflict of interest must be made in consultation with and at the direction of the mayor.

5.13       Despite clause 5.10(b), a councillor who has a significant non-pecuniary conflict of interest in a matter, may participate in a decision to delegate consideration of the matter in question to another body or person.

5.14       Council committee members are not required to declare and manage a non-pecuniary conflict of interest in accordance with the requirements of this Part where it arises from an interest they have as a person chosen to represent the community, or as a member of a non-profit organisation or other community or special interest group, if they have been appointed to represent the organisation or group on the council committee.

SPECIAL DISCLOSURE OF PECUNIARY INTEREST DECLARATION

 

This form must be completed using block letters or typed.

If there is insufficient space for all the information you are required to disclose,

you must attach an appendix which is to be properly identified and signed by you.

 

By

[insert full name of councillor]

 

In the matter of

[insert name of environmental planning instrument]

 

Which is to be considered at a meeting of the

[insert name of meeting]

 

Held on

[insert date of meeting]

 

 

PECUNIARY INTEREST

 

Address of the affected principal place of residence of the councillor or an associated person, company or body (the identified land)

 

Relationship of identified land to councillor

[Tick or cross one box.]

The councillor has interest in the land (e.g. is owner or has other interest arising out of a mortgage, lease, trust, option or contract, or otherwise).

An associated person of the councillor has an interest in the land.

An associated company or body of the councillor has interest in the land.

 

MATTER GIVING RISE TO PECUNIARY INTEREST[1]

 

Nature of land that is subject to a change

in zone/planning control by proposed

LEP (the subject land 2

[Tick or cross one box]

The identified land.

Land that adjoins or is adjacent to or is in proximity to the identified land.

Current zone/planning control

[Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]

 

Proposed change of zone/planning control

[Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]

 

Effect of proposed change of zone/planning control on councillor or associated person

[Tick or cross one box]

Appreciable financial gain.

Appreciable financial loss.

[If more than one pecuniary interest is to be declared, reprint the above box and fill in for each additional interest]

 

 

 

Councillor’s Signature:  ……………………………….   Date:  ………………..

 

This form is to be retained by the council’s general manager and included in full in the minutes of the meeting

Last Updated: 3 June 2019

 

Important Information

 

This information is being collected for the purpose of making a special disclosure of pecuniary interests under clause 4.36(c) of the Model Code of Conduct for Local Councils in NSW (the Model Code of Conduct).

 

The special disclosure must relate only to a pecuniary interest that a councillor has in the councillor’s principal place of residence, or an interest another person (whose interests are relevant under clause 4.3 of the Model Code of Conduct) has in that person’s principal place of residence.

 

Clause 4.3 of the Model Code of Conduct states that you will have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relative or because your business partner or employer has a pecuniary interest. You will also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

 

“Relative” is defined by clause 4.4 of the Model Code of Conduct as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.

 

You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular. Complaints about breaches of these requirements are to be referred to the Office of Local Government and may result in disciplinary action by the Chief Executive of the Office of Local Government or the NSW Civil and Administrative Tribunal.

 

This form must be completed by you before the commencement of the council or council committee meeting at which the special disclosure is being made. The completed form must be tabled at the meeting. Everyone is entitled to inspect it. The special disclosure must be recorded in the minutes of the meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

[1] Clause 4.1 of the Model Code of Conduct provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter, or if the interest is of a kind specified in clause 4.6 of the Model Code of Conduct.

2 A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in clause 4.3 of the Model Code of Conduct has a proprietary interest

 


AGENDA                                                                                Ordinary Council      18/09/2019

Item:          07

Subject:     CONFIDENTIAL CORRESPONDENCE TO ORDINARY COUNCIL MEETING

Presented by: General Manager, Craig Swift-McNair

Alignment with Delivery Program

1.3.2   Build trust and improve Council’s public reputation through transparency, good decision making and living Council’s Values.

 

RECOMMENDATION

That Council determine that the attachment to Item Numbers 11.11 and 12.02 be considered as confidential, in accordance with Section 11(3) of the Local Government Act.

Discussion

The following confidential attachments have been submitted to the Ordinary Council Meeting:

 

Item No:                                 11.11

Subject:                                 2019-2020 Round 1 Community Grant Program For Endorsement

Attachment Description:     Community Grants Round 1 2019-2020 Unsuccessful Applications

Confidential Reason:           Relates to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. [Local Government Act 1993 - Section 10A(2)(d(i).]

 

 

Item No:                                 12.02

Subject:                                 Event Sponsorship Program Round 1, 2020

Attachment Description:     Event Sponsorship Program Evaluation Summary - R1 2020

Confidential Reason:           Relates to commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.  [Local Government Act 1993 - Section 10A(2)(d(i).]

 

 

 


AGENDA                                                                                Ordinary Council      18/09/2019

Item:          08

Subject:     PUBLIC FORUM – MATTERS NOT ON THE AGENDA

 

Residents can speak in the Public Forum - Matters Not On The Agenda of the Ordinary Council Meeting on any Council-related matter not listed on the agenda (except those items listed at clause 4.26 of the Council adopted Code of Meeting Practice.

A maximum of five speakers in the Public Forum - Matters Not On The Agenda is allowed at any one Council Meeting.

Each speaker has five minutes to address the meeting.  Council has the opportunity to ask questions after each speaker has finished, but speakers cannot ask questions of Council.

If you wish to address Council in the Public Forum - Matters Not On The Agenda, you must apply to address that meeting no later than 4.30pm on the day prior to the meeting by completing the 'Request to Speak in Public Forum' form.  This form is available at Council's offices or online at www.pmhc.nsw.gov.au.

 

Information for Speakers

           There is no automatic right under legislation for the public to participate in a Meeting of Council or a Committee of Council.

           For a member of the public to be considered to address Council in the Public Forum - Matters Not On The Agenda, they must agree to strictly adhere to all relevant adopted Council Codes, Policies and Procedures at all times.

           Addresses in the Public Forum  - Matters Not On The Agenda will commence at 5:30pm.

           When your name is called, please proceed to the Council Table and address Council.

           Councillors may ask questions of a speaker following an address.

           Each answer, by the speaker, to a question is limited to two (2) minutes.

           A speaker cannot ask questions of Council.

           Council will not determine any matter raised in the Public Forum session, however Council may resolve to call for a future report.

           Each speaker will be allocated a maximum of five (5) minutes to address Council. This time is strictly enforced.

           If you have any documentation to support your presentation, provide 2 copies to Council by 4:30pm on the day before the Meeting.

           If a speaker has an audio visual presentation, a copy of the presentation is to be provided to Council by 4:30pm on the day before the Meeting.

           The following will not be considered in the public forum (in accordance with the Code of Meeting Practice, clause 4.26):

     a submission on a proposed or pending planning proposal, development application, application to modify a development consent, application to review a determination or any related matter,

     a submission by an applicant or objector in respect of development who made an oral submission at an on-site inspection,

     a submission by a person on a matter on which they have made submissions at two (2) previous open forums in the same calendar year, unless otherwise approved in writing by the general manager,

     a submission relating to a current or pending procurement, contract negotiation or dispute resolution involving the council,

     a submission on any matter which the general manager or their delegate considers is inappropriate to be made at an open forum.

           Council accepts no responsibility for any defamatory statements made by speakers.

           Members of the public may quietly enter and leave the Meeting at any time.


AGENDA                                                                                Ordinary Council      18/09/2019

Item:          09

Subject:     PUBLIC FORUM – MATTERS ON THE AGENDA

 

Residents can request to speak in the Public Forum of the Ordinary Council Meeting on any agenda item listed on the agenda as either:

·         In support of the recommendation

·         In opposition of the recommendation

A maximum of two speakers “in support of the recommendation” and two speakers “in opposition of the recommendation” are allowed on any one agenda item per Council Meeting.

Each speaker has five minutes to address the Council.  Council has the opportunity to ask questions after each speaker has finished, but speakers cannot ask questions of Council.

If you wish to address Council in the Public Forum - Matters On The Agenda, you must apply to address that meeting no later than 4.30pm on the day prior to the meeting by completing the 'Request to Speak On Agenda Item’ form.  This form is available at Council's offices or online at www.pmhc.nsw.gov.au.

Information for Speakers

           There is no automatic right under legislation for the public to participate in a Meeting of Council or a Committee of Council.

           For a member of the public to be considered to address Council on an agenda item, they must agree to strictly adhere to all relevant adopted Council Codes, Policies and Procedures at all times.

           Consideration of items for which requests to address Council on an agenda item will follow the Public Forum - Matters Not On The Agenda.

           When your name is called, please proceed to the Council Table and address Council.

           Councillors may ask questions of a speaker following an address.

           Each answer, by the speaker, to a question is limited to two (2) minutes.

           A speaker cannot ask questions of Council.

           The item will then be debated by Council.

           Council will permit no more than two (2) speakers ‘in support of’ and two (2) speakers ‘in opposition of’ the recommendation on any one (1) agenda item.

           Each speaker will be allocated a maximum of five (5) minutes to address Council and this time is to be strictly enforced.

           If you have any documentation to support your presentation, please provide 2 copies to Council by 4:30pm on the day before the Meeting.

           If a speaker has an audio visual presentation, a copy of the presentation is to be provided to Council by 4:30pm on the day before the Meeting.

           Council accepts no responsibility for any defamatory statements made by speakers.

           Members of the public may quietly enter and leave the Meeting at any time.

 

 

 

 


AGENDA                                                                                         Ordinary Council

18/09/2019









 

 

What we are trying to achieve

A community that works together in decision making that is defined as ethically, socially and environmentally responsible.

What the result will be

 

We will have:

              A community that has the opportunity to be involved in decision making

              Open, easy, meaningful, regular and diverse communication between the community and decision makers

              Partnerships and collaborative projects, that meet the community’s expectations, needs and challenges

              Knowledgeable, skilled and connected community leaders

              Strong corporate management that is transparent

 

How we will get there

 

1.1          Inform and engage with the community about what Council does using varied communication channels

1.2          Maintain strong partnerships between all stakeholders - local, state and federal — so that they are affective advocates for the community

1.3          Demonstrate leadership

1.4          Use innovative, efficient and sustainable practices

1.5          Ensure strong corporate and financial management that is transparent and accountable

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.01

 

Subject:     Mayoral Discretionary Fund Allocations - 8 August to 4 September 2019

Presented by:  General Manager, Craig Swift-McNair

 

 

Alignment with Delivery Program

 

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

 

RECOMMENDATION

 

That Council note the allocations from the Mayoral Discretionary Fund for the period 8 August to 4 September 2019 inclusive.

 

Executive Summary

 

To advise of the allocations made by the Mayor from the Mayoral Discretionary Fund for the period 8 August to 4 September 2019 inclusive.

 

Discussion

 

The Mayor made the following allocations from the Mayoral Discretionary Fund in the past month:

 

Annual Donation to Local Schools, TAFE, Unis etc for end of year presentations

$1,950.00

Floral bouquet for General Manager on passing of close relative

$85.00

Donation towards 40th Birthday Celebration for the PMQ-Hastings Municipal Band

$150.00

Donation of Glasshouse Vouchers to Make A Difference Fundraiser

$200.00

Donation of Glasshouse Vouchers to A Day For Laylah” Fundraiser

$200.00

Donation of Glasshouse Voucher to Rollands Plains Upper Public School Photography Exhibition Fundraiser

$150.00

Donation of Glasshouse Vouchers to Felicity’s Drought Bash Fundraiser

$200.00

 

$2,935.00

 

Options

 

This report is for noting only.

 

Community Engagement & Internal Consultation

 

There has been no community engagement or internal consultation in relation to this report.

 

Planning & Policy Implications

 

There are no planning and policy implications in relation to this report.  This report is provided to Council as per the requirements of the Mayoral Discretionary Fund Policy.

 

Financial & Economic Implications

 

There are no economic implications in relation to this report.

 

The allocations made during this reporting period are funded from the Mayoral Discretionary Fund as included in the 2019-2020 Operational Plan.

 

Attachments

 

Nil

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.02

 

Subject:     Creation of Office of Deputy Mayor

Presented by: Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.4.4  Promote the visibility and profile of Councillors through improved access by the community.

 

 

 

RECOMMENDATION

 

That Council:

1.       Create the Office of Deputy Mayor.

2.       Set the term of the Office of Deputy Mayor to be 18 September 2019 up until the 2020 Local Government Ordinary Election.

3.       Elect the Deputy Mayor by way of preferential ballot, ordinary ballot or open voting, if more than one nomination for Deputy Mayor is received.

 

Executive Summary

 

Council can determine to create the Office of Deputy Mayor, under Section 231 of the Local Government Act 1993, for a period coinciding with the Mayoral term or a shorter period.

 

On the assumption that Councillors will wish to elect a Deputy Mayor, a nomination paper for Office of Deputy Mayor has been prepared and is provided with this report.

 

Discussion

 

Council can determine to create the Office of Deputy Mayor for a period coinciding with the Mayoral term or a shorter period.

 

Section 231 of the Local Government Act 1993 (“the Act”), provides the following:

 

231      (1)     The Councillors may elect a person from among their number to be the Deputy Mayor.

            (2)     The person may be elected for the Mayoral term or a shorter term.

            (3)     The Deputy Mayor may exercise any functions of the Mayor at the request of the Mayor, or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of Mayor.

            (4)     The Councillors may elect a person from among their number to act as Deputy Mayor if the Deputy Mayor is prevented by illness, absence or otherwise from exercising a function under this Section, or if no Deputy Mayor has been elected.

 

On the assumption that Councillors will wish to elect a Deputy Mayor, a nomination paper for Office of Deputy Mayor has been prepared and is provided as Attachment 1 to this report.

 

Nomination papers may be delivered or sent to the General Manager either prior to or at the Council Meeting. Additionally, Council will also be required to determine the term of the Office of Deputy Mayor.

 

Should there be more than one (1) Councillor nominated for the Office of Deputy Mayor, Council is to determine whether the election is to be by preferential ballot, by ordinary ballot or by open voting.

 

Election Methods

 

Preferential Ballot

 

This method utilises ballot-papers. Councillors are to mark their votes by placing the numbers “1”, “2” and so on against the candidate names so as to indicate the order of their preference for all the candidates.

 

If a candidate has an absolute majority of first preference votes, that candidate is elected.

 

If an absolute majority is not achieved, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot-papers.

 

If no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes, whom is then elected.

 

If, on any count of votes, there are two candidates in, or remaining in, the election and the numbers of votes cast for the two candidates are equal, the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected.

 

If, on any count of votes, there are three or more candidates in, or remaining in, the election and the numbers of votes cast for two or more candidates are equal and those candidates are the ones with the lowest number of votes on the count of the votes, the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

 

Ordinary Ballot

 

This method utilises ballot-papers. The Returning Officer decides the manner in which votes are to be marked on the ballot-papers.

 

If there are only two candidates, the candidate with the higher number of votes is elected. If there are only two candidates and they are tied, the one elected is to be chosen by lot.

 

If there are three or more candidates, a vote is taken, the candidate with the lowest number of votes is excluded. If three or more candidates still remain further votes are taken with the candidate receiving the lowest number of votes being excluded until two candidates remain.

 

A further vote is taken of the two remaining candidates, the candidate with the higher number of votes is elected. If there are only two candidates and they are tied, the one elected is to be chosen by lot.

 

If at any stage during a count two or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

 

Open Voting

 

This method utilises a show of hands. The election procedure is the same as for the ordinary ballot method.

 

Definitions

 

Absolute majority:  In relation to votes, means a number that is more than one-half of the number of unexhausted formal ballot-papers.

Ballot:                     In the context of this type of election has the meaning of a secret ballot.

Chosen by lot:        If two candidates are tied (having equal numbers of votes) their names are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer so as to prevent the candidate names being seen, the slips are mixed and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

 

Timing of Election

 

The election for Office of Deputy Mayor is to take place at the Council Meeting at which the Council determines the method of voting.

 

Options

 

Council can determine to not create the Office of Deputy Mayor.

Community Engagement & Internal Consultation

 

Community Engagement

 

There has been no external community engagement required for the subject of this report.

 

Internal Consultation

 

·        General Manager.

·        Group Manager Governance & Procurement

 

Planning & Policy Implications

 

There are no planning or policy implications as a result of this report.

 

Financial & Economic Implications

 

There are no financial or economic implications as a result of this report.

 

Attachments

 

1View. Deputy Mayor Nomination Paper

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.03

 

Subject:     Determination of Councillor Numbers

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.1.6 Continue to promote access by the community to Councillors.

 

 

 

RECOMMENDATION

 

That Council, in accordance with Section 224 of the Local Government Act 1993, resolve that it will comprise of nine councillors, including the Mayor, following the next ordinary Local Government election.

 

Executive Summary

 

The Local Government Act 1993 requires Council to make a formal resolution to determine the number of its Councillors for the following term of Council.

 

If Council wishes to change the number of Councillors, it must first obtain approval for the change via a constitutional referendum.

 

It is recommended that Council retain its current number of councillors, being nine, including the Mayor.

 

Discussion

 

The next Local Government elections are scheduled to occur on Saturday 12 September 2020.

 

Section 224 of the Local Government Act 1993 (the Act) requires councils to decide

no less than 12 months before the next ordinary election, the number of councillors it will have for the following term of office. The Act specifies the number of councillors must be at least 5 and not more than15 (one of whom is the Mayor).

 

It should be noted that this resolution should take place under the Act no less than 12 months before the next election. The Office of Local Government was advised during August 2019 that a report would be presented to the September 2019 Ordinary Meeting of Council seeking a resolution on this issue.

 

At present residents of the Port Macquarie-Hastings local government area elects nine Councillors for a four-year term; this includes the popularly elected Mayor, and eight Councillors. Should a change to Councillor numbers be proposed, the Act requires Council to first obtain the approval for the change at a constitutional referendum, which would logically take place at the September 2020 Local Government election, for implementation in the following term of Council i.e. September 2024.

 

Options

 

Council can:

 

1.       Resolve that the number of Port Macquarie-Hastings Councillors, including the Mayor, will remain at nine as per the recommendation included in this report or

2.       Resolve to change the number of councillors. Given the requirement to undertake a constitutional referendum, this option is not recommended.

 

Community Engagement & Internal Consultation

 

Consultation has occurred with the General Manager.

 

Planning & Policy Implications

 

Section 224 of the Local Government ACT 1993 requires Council to determine its number of Councillors no less than 12 months prior to the next ordinary election. As outlined in the report, the timeframes with this resolution has been discussed with the Office of Local Government who has been advised that a resolution will be sought at the September 2019 Ordinary Meeting of Council.

 

Financial & Economic Implications

 

There are no direct financial and economic implications associated with the recommended option. Should Council resolve to change the number of Councillors, there will be a cost implication with a referendum outside the normal election cycle, in addition to potential increased Councillor fee’s and associated costs if there was to be an increase in Councillors.

 

The Independent Pricing and Regulatory Tribunal (IPART) is currently conducting a review into the costs of conducting local government elections. IPART’s final report was due to be submitted to the Minister for Local Government on Friday, 30 August 2019.

 

Attachments

 

Nil

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.04

 

Subject:     Status of Reports From Council Resolutions

Presented by: Corporate Performance, Rebecca Olsen

 

Alignment with Delivery Program

1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values.

 

 

 

RECOMMENDATION

 

That Council note the information contained in the Status of Reports from Council Resolutions report.

 

Discussion

 

Report

Date & Item
of
Resolution

Status

Reporting Officer

Previous Anticipated Date/s for Report

Current Anticipated
Date for
Report

Bicentenary Projects 2021

21/08/19
Item 11.04

 

DSG

 

Aug-19
Complete

T-18-58 Supply and Delivery of two (2) x 20 Tonne Track Mounted Excavators

15/05/19
Item 14.01

Onsite demonstration

DI

Aug-19

Sep-19

Biodiversity Strategy:  Post exhibition

19/06/19
item 13.10

Submissions to the strategy closed 25/07/19. We are still considering the submissions received.

DDE

Aug-19

Sep-19

Health and Education Precinct Draft Master Plan - post exhibition

21/11/18
Item 11.05

Information still being obtained.

DSG

May-19
Jun-19
Jul-19
Aug-19

Sep-19

John Henry Taylor and Mildred Joy Taylor v. Port Macquarie-Hastings Council - results of cost assessment

17/04/19
Item 14.01

 

DCP

 

Sep-19

Proposed Orbital Road Project

19/06/19
Item 13.01

 

GM

 

Sep-19

Port Macquarie Aquatic Facility - post community engagement

17/07/19
Item 11.04

 

DDE

 

Sep-19

Bold Street, Laurieton Pedestrian Crossing - posit community engagement

17/07/19
Item 13.03

 

DI

 

Sep-19

Flynns Beach Master Plan - post community engagement

17/07/19
item 11.05

 

DDE

 

Sep-19

Ocean Drive Duplication Project

21/08/19
Item 13.06

 

DI

 

Sep-19

Revive Lake Cathie Inc. Submission to PMHC 2019-2020 Operational Plan

15/05/2019
Item 09.01

Delayed due to stakeholder meetings.

DDE

 

Oct-19

T-19-09 Supply and Delivery of Ready Mix Concrete - post negotiations

19/06/19
Item 15.04

Still negotiating

DI

Aug-19

Oct-19

T-19-10 Supply and Delivery of Road Construction Materials - post negotiations

19/06/19
Item 15.05

Still negotiating

DI

Aug-19

Oct-19

QFPM - Enforcement of Unlawful Activity Policy - findings of review

18/07/18
Item 09.07

Policy being drafted.  Awaiting further advice and discussions with Councillors.

DDE

Dec-19
Feb-19
Mar-19
Apr-19
Jun-19
Jul-19
Aug-19

Oct-19

LGP EL0519 Supply of Electricity - Accepted Rates

17/07/19
Item 15.06

Local Government Procurement completing evaluations and pending Council notification.

DCP

Sep-19

Oct-19

Land Acquisition - 921 Hastings River Drive, Pembrooke - Post Exhibition

12/12/18
Item 12.04

Valuation pending.

DCP

Jun-19
Aug-19

Oct-19

Paragliding Activities at Bartlett's Beach - Review of Risk Management Controls

17/07/19
Item 12.01

 

DDE

 

Oct-19

Coastal Koala Plan of Management

19/09/18
Item 12.04

Draft CKPoM under review and subject to peer review following legal advice from landowner

DSG

 

Oct-19

Borrowing for Projects

21/08/19
Item 10.08

 

DCP

 

Oct-19

Parking Strategy Review

21/08/19
Item 13.02

 

DI

 

Oct-19

Port Macquarie Transport Network Community Consultative Committee - Membership

21/08/19
Item 13.09

 

DSG

 

Oct-19

Planning Proposal PP2016 – 11.1 Mission Terrace Lakewood – post exhibition

15/11/17
Item 12.06

Going back out on exhibition to public

DSG

Sep-19

Nov-19

PP:  Bundaleer Aged Care - 67 High Street and 4-8 Johnstone Street, Wauchope - Gateway Determination

15/08/18
Item 12.04

Awaiting legal advice and owner's consent

DSG

Sep-18
Oct-18
Feb-19
Apr-19
May-19
Jul-19
Sep-19

Nov-19

Planning Proposal – Lot 2 DP1091253 Beach Street Bonny Hills

19/04/16
Item 12.02

Awaiting advice from proponent

DSG

Sep-19

Nov-19

Planning Proposal Request PP2011 - 9.3:  The Ruins Way and South Blackwood, Port Macquarie

19/06/19
Item 13.06

Awaiting advice from proponent

DSG

Aug-19
Sep-19

Nov-19

Town Centre Master Plan Charter Review

20/06/18
Item 09.09

Still being discussed

DSG

Apr-19
May-19
Jun-19
Aug-19
Oct-19

Nov-19

Future of Committees following establishment of Cultural Steering Group

19/04/17
Item 15.05

Item is to be discussed at a future Cultural Steering Group meeting, following the adoption of the Cultural Plan

DSG

Jun-17
Jul-17
Sep-17
Oct-17
Feb-18
Apr-18
Jul-18
Sep-18
Feb-19
Apr-19
May-19

Nov-19

Tuffins Lane Sporting Fields - Terms of Agreement

14/12/16
Item 06.02

Awaiting Catholic Parish advice

GM

Oct-18
Mar-19
Apr-19
Jul-19

Dec-19

Markets Policy and local markets

21/11/18
Item 11.03

 

DSG

 

Dec-19

Hay Street Forecourt Tuesday Real Food Market  Compliance Report

20/02/19
Item 11.01

 

DSG

 

Dec-19

Council owned lots at North Shore - Progress of Sale

19/09/18
Item 09.24)

Council is currently in the process of obtaining DA's for the individual lots, prior to sale - this will provide assurance to future purchasers that the lots can be built on. 

DSG

 

Dec-19

Proposed Primary Airport Access Road Intersection with Oxley Highway

21/08/19
Item 13.01

 

DI

 

Dec-19

Canal Maintenance

18/10/17
Item 12.04

 

DI

 

2018/2019 FY

2020 Ordinary Local Government Election

20/02/19
Item 09.07

 

DCP

 

Feb-20

Planning Proposal - Airport Business Park - post exhibition

17/07/19
Item 13.05

Awaiting additional information from the proponent to allow for the gateway determination to be issued.

DDE

 

Feb-20

Planning Proposal - Airport Business Park - draft DCP approval

17/07/19
Item 13.05

Awaiting additional information from the proponent to allow for the gateway determination to be issued.

DDE

 

Feb-20

Classification as "Operational" Land - 52 John Oxley Drive, Port Macquarie - post exhibition.

20/06/18
Item 14.05

 

DSG

 

Mar-20

Trialling Of Parklets In The Port Macquarie Town Centre

16/05/18
Item 10.02

Council is still working the relevant approvals

DSG

 

Aug-20

MOU - Norfolk Island Regional Council - income and expenditure administration.

20/03/19
Item 09.02

 

GM

 

Feb-21

Biodiversity Certification Assessment and Strategy - Port Macquarie Airport and Surrounding Land - viability and implications of the options for securing the required Blackbutt Tallowwood dry grassy open forest and Koala habitat credits, prior to the clearing that creates the demand for those credits.

10/08/16
Item 12.01

 

DDE

 

2021
(estimate)

 

Cyclic Reports

 

Report

Reporting Officer

Reporting Cycle

Month

Mayoral Discretionary Fund Allocations

GM

Monthly

Every

Monthly Financial Update

DCP

Monthly

Every
(except July)

Investments

DCP

Monthly

Every

Recommendations by the Mayor’s Sporting Fund Sub-Committee

DSG

Monthly

Every

Development Activity and Assessment System Performance

DDE

Quarterly

May, Aug, Nov, Feb

Operational Plan – Quarterly Progress

DCP

Quarterly

Nov, Feb, May, Aug

Management of Flying-Fox Colony in Kooloonbung Creek Nature Reserve - Quarterly Progress Report
(15/08/18 - Item 12.08)

DDE

Quarterly

Dec, Mar, June, Sep

Legal Fees - Update Report
(19/09/18 - Item 09.16)

DCP

Quarterly

Feb, May, Aug, Nov

Grant Application Status Report
(21/08/19 - Item 11.02)

DSG

Biannual

Feb, Aug

Glasshouse Strategic Plan Update

DCP

Biannual

Feb, Aug

Digital Technology Project Status
(16/08/17 - Item 09.18)

DCP

Biannual

Feb, Aug

Delivery Program – Six Monthly Progress

DCP

Biannual

Mar, Sep

Update on Site Specific Planning Proposal Requests

DSG

Biannual

Apr, Oct

Mayoral and Councillor Fees (Setting of)

GM

Annually

May

Long Term Energy Strategy – Progress

DDE

Biannual

May, Nov

Economic Development Strategy - Progress
(20/11/2013 - Item 10.03)

DSG

Biannual

May, Nov

Performance of Property Investment Portfolio 6-Monthly
(12/12/17 - Item 09.09)

DSG

Biannual

May, Nov

Council Policy - Status

DCP

Annually

Jul

Recreation Action Plan – Status

DDE

Annually

Jul

UGMS - Annual Progress Report on Implementation and Status of Actions
(20/06/18 - Item 12.07)

DSG

Annually

Jul
(previously report in April 2019)

Local Preference Policy Outcomes

DCP

Annually

Aug

Annual Report of the Activities of the Mayor’s Sporting Fund

DSG

Annually

Sep

Council Meeting Dates

GM

Annually

Sep

Creation of Office - Deputy Mayor

GM

Annually

Sep

Audit Committee Annual Report

DCP

Annually

Sep

Annual Report of Disability Discrimination Act Action Plan

DSG

Annually

Sep

Legislative Compliance Register

DCP

Annually

Sep

Cultural Plan 2018 - 2021 - Implementation Progress Report
(19/09/18 - Item 10.02)

DSG

Annually

Sep

Annual Disclosure of Interest Returns

GM

Annually

Oct

Council’s Annual Report

DCP

Annually

Nov

Update Report - Impact of cost shifting for the previous financial year including any additional categories of cost-shifting that have been identified
(21/10/15 - Item 09.04)

DCP

Annually

Nov

Compliments and Complaints Annual Report

DSG

Annually

Dec

Funding Programs for Koala Recovery Strategy
(19/09/18 - Item 12.05)

DDE

Annually

Dec

 

 

Attachments

Nil

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.05

 

Subject:     Council Meetings Dates for 2020

Presented by: Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.3.1 Provide effective leadership and equity.

 

 

 

RECOMMENDATION

 

That Council set the Ordinary Council Meeting dates for 2020 as the third Wednesday of each month (with the exception being no meeting scheduled in January, alternative dates for August and September due to the September Council election,  and an earlier meeting in December due to the proximity of Christmas) being:

·    19 February

·    18 March (Taking the Council to the Community - Wauchope)

·    15 April

·    20 May

·    17 June

·    15 July

·    12 August

·    23 September

·    21 October (Taking the Council to the Community - Laurieton)

·    18 November

·    9 December

 

 

Executive Summary

 

It is proposed that the Council Meeting Schedule for 2020 be based on the third Wednesday of each month (with the exception being no meeting scheduled in January, alternative dates for August and September due to the September Council election, and an earlier meeting in December due to the proximity of Christmas); and that the March and October Council Meetings be set aside for the “Taking the Council to the Community” program.

 

Discussion

 

It is proposed to set the Council Meeting schedule for 2020 on a cycle of the third Wednesday of each month (with the exception being no meeting scheduled in January, alternative dates for August and September due to the September Council election, and an earlier meeting in December due to the proximity of Christmas). Further details relating to the election are described below.

 

The proposed meeting schedule for 2020 is as follows:

 

·    19 February

·    18 March (Taking the Council to the Community - Wauchope)

·    15 April

·    20 May

·    17 June

·    15 July

·    12 August

·    23 September

·    21 October (Taking the Council to the Community - Laurieton)

·    18 November

·    9 December

 

August

 

It is proposed that the Council Meeting for August 2020 not be held on the third Wednesday of the month but rather the 12 August 2020. The change of date is proposed to enable Council to transact business in an efficient and effective manner, prior to the “caretaker” period being enacted prior to the Local Government Election on 12 September 2020.

 

September

 

It is proposed that the Council Meeting for September 2020 not be held on the third Wednesday of the month, but rather the 23 September 2020. The change of date is proposed to provide an opportunity to effectively onboard the elected Councillors, post the Local Government Election on 12 September 2020.

 

Options

 

An alternative meeting schedule and/or cycle may be adopted.

Community Engagement & Internal Consultation

 

·    General Manager.

·    Director Corporate Performance.

·    Governance Support Officer.

 

Planning & Policy Implications

 

There are no planning or policy implications.

 

Financial & Economic Implications

 

There are no financial or economic implications.

 

Attachments

 

Nil

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.06

 

Subject:     Notice of Motion - Professional Development Undertaken by the Mayor

 

 

 

Mayor Peta Pinson has given notice of her intention to move the following motion:

 

 

 

RECOMMENDATION

 

That Council note the professional development undertaken by Mayor Pinson since her election to Council in 2017.

 

Comments by Mayor Pinson

Since my election to Council as popularly elected Mayor, I have attended the following personal and professional development opportunities:

 

Professional Development Activities

Date

One-on-One Leadership Coaching

Various dates 2017 - 2019

Induction into the role of Mayor and Council

August 2017

Code of Conduct Training

12/12/17

LGNSW Mayor’s Weekend Seminar

24/03/2018 - 25/03/2018

Leadership Coaching - Sue Montgomery - 10 sessions

31/10/17 to 03/10/18

Chairing & Effective Meeting Procedures Course - LGNSW

06/09/18

Executive Certificate for Elected Members Course - LGNSW

08/11/2018 - 10/11/2018 &

07/12 2018 - 08/12 2018

Code of Conduct & Code of Meeting Practice Training - Mayor

20/03/19

Local Govt Transformation Roadshow - Sydney

01/05/18

Code of Conduct Training

02/05/18

Public Sector Women in Leadership Master Class - Sydney

24/06-2019 - 25/06/2019

Local Strategic Planning Statements Short Course for Councillors - Kempsey

12/06/19

Code of Conduct Training

07/08/19

Webinar - Dysfunction in the Boardroom - Is Conflict Impacting your Performance? - Australian Institute of Company Directors

29/08/19

Conferences

 

2017 LGNSW Annual Conference - Sydney

02/12/2017 - 07/12/2017

2018 LGNSW Annual Conference - Albury

21/10/2018 - 23/10/2018

Public Sector Women in Leadership Master Class - Sydney

24/06/2019 - 25/06/2019

 

Attachments

 

Nil

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.07

 

Subject:     Recommended Item from Audit, Risk & Improvement Committee - Legislative Compliance 2018-2019

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values.

 

 

 

 

RECOMMENDATION

 

The Council note the information contained in the Recommended Item from Audit, Risk & Improvement Committee - Legislative Compliance 2018-2019 report.

 

Executive Summary

 

The Audit, Risk & Improvement Committee met on 13 August 2019 and considered the Legislative Compliance Report.

 

The Committee reached consensus and submits the above recommendation for Council consideration as per Resolution 1 below:

 

06       Legislative Compliance 2018-2019

Rebecca Olsen, Director Corporate Performance, addressed the Committee and answered questions.

RESOLVED:  Hawkins/Parkinson

That the Audit Committee:

1.       Note the Legislative Compliance 2018 - 2019 Report.

2.       Recommend the Legislative Compliance 2018 - 2019 report to Council for noting.

3.       Note that the Legislative Compliance report is based on the OLG Compliance Calendar.

carried:      4/0

For:   Hawkins, Marchant, O'Rourke and Parkinson

Against:       Nil

 

 

Attachments

 

1View. 2018 - 2019 Legislative Compliance Annual Report as at 30 June 2019

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.08

 

Subject:     Recommended Item from Audit, Risk & Improvement Committee - Audit, Risk & Improvement Committee Annual Report 2018-2019

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values.

 

 

 

 

RECOMMENDATION

 

That Council adopt the Audit, Risk & Improvement Committee Annual Report 2018-2019.

 

Executive Summary

 

The Audit, Risk & Improvement Committee met on 13 August 2019 and presented its Annual Report. The Committee reached consensus and submits the above recommendation for Council consideration as per the resolution below:-

 

25       Audit, Risk and Improvement Committee - Annual Report 2018-2019

Rebecca Olsen, Director Corporate Performance, addressed the Committee and answered questions.

RESOLVED:  Parkinson/O’Rourke

 

That the Audit, Risk and Improvement Committee Annual Report for the period 2018-2019 be endorsed for presentation to Council for adoption.

carried:      4/0

For:   Hawkins, Marchant, O'Rourke and Parkinson

Against:       Nil

 

The Audit, Risk and Improvement Committee Annual Report 2018-2019 outlines the activities undertaken by the Committee during the 2018-2019 period. This report is attached.

 

Attachments

 

1View. Audit Risk  Improvement Committee Annual Report 2018 to 2019

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.09

 

Subject:     Financial Assistance Grants

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

 

RECOMMENDATION

 

That Council note the 2019/20 Grant calculations provided by the NSW Local Government Grants Commission for Port Macquarie-Hastings Council in relation to the Financial Assistance Grant calculations.

 

Executive Summary

 

The NSW Local Government Grants Commission in their correspondence dated 22 August 2019 have detailed their Financial Assistance Grants (FAG) calculations for the 2019/20 period for the Council, and provide an opportunity for Council to submit a special submission in relation to the 2020/21 grants regarding the distribution, should they deem this appropriate.

 

The Commission has asked that this correspondence be tabled at a meeting of Council.

 

Discussion

 

The attached correspondence details the FAG calculations for the 2019/20 period including:

 

1.       The measures used in the calculation of our FAG;

2.       Explanation of how the revenue and expenditure allowances are calculated, and used in the FAG determination process; and

3.       Background information relating to what each expenditure disability factor recognises, the measures used, their source, the standards (state averages) and weightings.

 

The current method of allocating resources is based on a sophisticated mechanism of calculating a state standard based on the collective state results and then weighting each Council against this State standard with certain disability factors. Factors which may affect calculations each year include population changes and changes in the standard costs and disability measures, local road and bridge length variations and changes in property values.

 

Council’s amounts are determined by the Commission based on the relative disadvantages and needs of each Council.   This includes the needs of smaller rural Councils, along with those Councils which currently receive the minimum allowance yet have an increasing population base currently above state averages.  Excluding minor CPI adjustments, actual amounts received since 2013/14 are as follows:

 

Financial Assistance Grant

2013/14

$k

2014/15

$k

2015/16

$k

2016/17

$k

2017/18

$k

2018/19

$k

Totals

8,844

8,842

8,764

8,575

9,185

9,325

Movement Since 2013/14

 

(2)

(80)

(269)

341

481

 

The Federal Government paused indexation to the Local Government Financial Assistance Grants (FAG) Program for three years commencing 1 July 2014.  This resulted in a reduction of the grant by $269k, between 2013/14 and 2016/17, despite inflationary pressures.  Although the freeze was lifted in 2017/18, the cumulative effect of this it will continue to impact into the future.

 

The correspondence notes that approximately 52% of the current year allocation was prepaid in 2018/19.  Council is required to bring these revenues to account in the year in which they are received as opposed to the year to which they relate. The 2019/20 revenue budget assumes that prepayments will continue.  In effect the 2019/20 budget includes the second half of the 2019/20 annual allocation and the first half of the 2020/21 annual allocation.  Should the Federal Government cease payment in advance, this will have a significant impact on the monies actually received in 2019/20 and therefore on the operating result for this period.  It is noted however that this is a timing issue only and overall monies received across the 2 years will not be impacted.

 

The total grant allocated to Council in 2019/20 is $9.40m ($9.47m less an $68k CPI adjustment) including the amount paid in advance of $4.75m.

 

In addition to the notification of the calculations, Council is provided an opportunity to submit a special submission in relation to the 2020/21 allocation.  This is to present information on the financial impact of any inherent expenditure disabilities beyond its control that are generally not recognised in the current methodology.

 

Following previous discussions with the Executive Officer of the Local Government Grants Commission to explore any additional options available in relation to a special submission, Council has been advised that the Commission are unlikely to consider any additional submissions for Port Macquarie-Hastings Council.

 

On this basis, there is no intention to submit any additional special submissions by the required timeframe of 30 November 2019. 

 

Options

 

This report is for information purposes.

 

Community Engagement & Internal Consultation

 

There has been no community engagement.

 

Planning & Policy Implications

 

There are no planning and policy implications in relation to this report.

 

Financial & Economic Implications

 

The amount budgeted is $9,424,000.  The approved allocation of $9,399,783 is less than the budget and hence the adjustment of $24,217 will be reported in the next monthly financial report.

 

Attachments

 

1View. Correspondence to PMHC

2View. Appendix A

3View. Appendix B

4View. Appendix C

5View. Appendix D

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.10

 

Subject:     Monthly Budget Review - August 2019

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

RECOMMENDATION

 

That Council:

1.       Adopt the adjustments in the “August 2019 Adjustments” section of the Monthly Budget Review – August 2019.

2.       Amend the 2019-2020 Operational Plan to include all budget adjustments approved in this report.

 

 

Executive Summary

 

This report details monthly budget adjustments recommended to be made for the month of August 2019.

 

The Council adopted 2019/20 budget position as at 1 July 2019 was a shortfall of $975,198.  The budget adjustments contained in this report will reduce this shortfall to $849,721.  This shortfall reduction is the result of the inclusion of NSW State Government funding of $125,477 in the budget.  This funding is to cover the increase in the emergency services levy for the 2019-2020 financial year.  

  

Discussion

 

Each month, Council’s budgets are reviewed by Group Managers and Directors with any required adjustments reported.  The purpose of this report is to provide Council with an up to date view of the current actual financial position in comparison to the original adopted 2019-2020 budget position along with the proposed movement of funds to accommodate any changes.

 

Any budget variations which are greater than $50,000 and 2% of the project budget are reviewed and approved by the Executive Group in their function to oversee operational activities and approve operational actions.

 

Monthly Budget Review Summary

 

Original Budget as at 1 July 2019

Shortfall

($975,198)

Plus adjustments:

 

 

July Review

Balanced

$0

August Review

Surplus

$125,477

Forecast Budget Position for 30 June 2020

Shortfall

($849,721)

 

August 2019 Adjustments

The following adjustments reflect the budget adjustments included in this report that impact Council’s budget position:

 

Item

Surplus/

Shortfall

Amount

Comment

NSW State Government funding covering the increase in the emergency services levy

Surplus

$125,477

The increase in the emergency services levy was included as a late adjustment in the final 2019-2020 budget. The NSW Government has now agreed to provide additional funding to cover these costs.

Total

Surplus

$125,477

 

The following adjustments reflect budget movements as a result of budget variation reviews, transfer between reserves and additional receipts that have no impact on the budget position (for example additional income has an associated expenditure budget):

 

Description

Notes

Funding Source

Amount

Reserve Movements

1

Reserves

$30,000

Contributions and Other Revenues

2

Revenue

$50,000

Budget Variation Requests

3

Revenue

$52,157

Total

 

 

  $132,157

 

 

1.       Reserve Movements

 

Council Project

To/From Reserve

Amount

Other Funding

Comment

Hazardous Waste Disposal

Waste Reserve

$30,000

$0

Adjustment to cover costs associated with the collection of hazardous waste at The Kingfisher WTF and the collection of sharps throughout the LGA

Reserve Movements

$30,000

$0

 

 

 

2.  Contributions and Other Revenues

 

Council Project

Received From

Amount

Other Funding

Comment

Co-Operative Marketing - Eat, See, Do Visitors Guide

Advertising Sales

$50,000

$0

Council will receive $50,000 in Co-Operative Marketing Income for the Eat, See, Do Visitors Guide.  This has been transferred to the Tourism Marketing Reserve.

Total Contributions and other Revenues

$50,000

$0

 

 

 

3.    Budget Variation Requests (approved by Executive)

 

Project Name

Funding Source

Amount

Comments

Grants Officer

Revenue

$52,157

New Grants Officer role to capitalise on the wide range of State and Federal Government funding opportunities.  This funding has been transferred from another allocation within Strategy & Growth.

Total Approved Budget Variations

$52,157

 

 

 

Options

 

Council may adopt the recommendation as proposed or amend as required.

 

Community Engagement & Internal Consultation

 

Not applicable.

 

Planning & Policy Implications

 

There are no planning and policy implications in relation to this report.

 

Financial & Economic Implications

 

The Attachment to this report contains information of each individual budget adjustment by Division and Section. The budget movements within this report decrease the budget position to a shortfall of $849,721.

 

Statement by Responsible Accounting Officer

 

“The adopted original budget result for 2019-2020 was a shortfall of $975,198.  As of 31 August 2019, this shortfall position has decreased to a shortfall of $849,721. This position is considered an unsatisfactory result for the year.  As such, all budgets will need to be closely monitored with the view to reduce this shortfall position”.

 

Attachments

 

1View. August 2019 Monthly Budget Review

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.11

 

Subject:     Investments - August 2019

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information.

 

 

 

RECOMMENDATION

 

That Council note the Investment Report for the month of August 2019.

 

Executive Summary

 

·    Total funds invested as at 31 August equals $292,829,856.

·    Interest for the month of August was $691,454.

·    The year-to-date investment income of $1,369,560 represents 16% of the total annual investment income budget of $8,395,000.

·    Council’s total investment portfolio performance for the financial year to date was 1.73% above the benchmark (2.93% against 1.20%).  Benchmark being the Bank Bill reference rate as at 31 August 2019.

 

Discussion

 

Council has engaged Imperium Markets to provide both an investment management platform and investment advisory service. This decision was based on the need to provide more rigour and transparency around investment choices and to provide a sound framework to support the need for increased financial sustainability into the future.

 

The attached investment report and portfolio provides detailed information on the performance of council’s investment portfolio.

 

Overview

 

Councils (including Port Macquarie-Hastings Council) provide a broad range of services and associated infrastructure to their communities. These services include (but are not limited to) the following:

 

·    Water and Sewer services;

·    Waste services;

·    Port Macquarie Airport;

·    Cemeteries;

·    Roads and Bridges;

·    Various Recreation and Cultural facilities.

 

The Port Macquarie-Hastings area is a high growth centre of the North Coast region and is expected to accommodate a significant proportion of regional growth over the next two decades. As a consequence of this growth, Council must not only provide services to the existing community and maintain existing assets, but Council must also plan for future maintenance and capital expenditure on the infrastructure that will be needed to support the community, business and visitors to the area into the future.

 

An independent analysis was conducted on Council’s financial reserves. The review found:

 

·    The Port Macquarie-Hastings local government area has experienced an unprecedented level of development activity. Whilst this has increased the level of reserves held through developer contributions, councils experiencing a high level of development activity require relatively high levels of reserves in order to adequately cope with the required levels of infrastructure spending.

·    Council’s reserve levels to be broadly appropriate and reasonable in light of Council’s circumstances. In particular, that Council has successfully maintained a prudent buffer to prepare against potential financial risks associated with the predicted high development activity.

 

The full report is available on Council’s website:

 

http://www.pmhc.nsw.gov.au/About-Us/What-Council-Does/Corporate-Planning-Reporting-Budgets/Financial-Reports?BestBetMatch=financial%20reserves|cdbad291-68a4-4d81-8aee-b3733958e5ca|bd0cff62-3134-4e81-9f7e-de4e65feb428|en-AU

 

Current Investments

 

Council is required to undertake investments in accordance with section 625 of the Local Government Act 1993.  This report provides details of Council’s investments, and certifies that all funds that Council has invested as at 31 August 2019, comply with this Act.

 

All investments have been made in accordance with the Act and Regulations, and Council’s Investment Policy.

 

As at 31 August 2019, the investments held by Council totalled $292,829,856 and were attributed to the following funds:

 

General Fund

120,142,233

Waste Fund

17,461,444

Water Fund

101,301,560

Sewer Fund

52,454,612

Sanctuary Springs Fund

                                            38,068

Broadwater

1,431,938

 

292,829,856

 

 

Whilst the current level of investments remains high, these largely relate to funds which have legal restrictions (for example water and sewer), or for funds held for specific purposes.

 

These funds may be spent in the shorter or longer term depending on the required timing of future works. The totals will fluctuate dependent on the status of individual projects.

 

During the month, AMP bank was downgraded from A- to BBB+ by ratings agency S&P.  This downgrade was due to the sale of AMP’s life insurance arm and the potential impacts on the group’s profits going forward.  There are currently no indications of concerns with Council’s exposure to AMP from a capital loss or return perspective.  Council has $5m of its total portfolio of $293m invested with AMP.  The downgrade does not impact Council’s compliance with counterparty or credit quality exposure limits.  Investments with AMP total 1.71% of the portfolio which is well below the 10% maximum limit allowed under Council’s investment policy.  Similarly, investments with BBB+ rated institutions total 20.15% of the portfolio which is well below the 30% maximum limit allowed under the investment policy.

 

Options

 

This is an information report.

 

Community Engagement & Internal Consultation

 

Council uses the services of an independent financial advisor, on an ongoing basis with investments. The investments placed this month were term deposits. At least three quotes were obtained from financial institutions in line with Council’s Investment Policy. Council obtains regular updates regarding market activities positions from various institutions.

 

Planning & Policy Implications

 

There are no planning and policy implications in relation to this report.

 

Financial & Economic Implications

 

Benchmark and budget levels have been met on a year to date basis. On an annual basis, if benchmark levels are not reached, then this may result in budget cuts in other areas to fund the shortfall.

 

Council’s total investment portfolio performance for the financial year to date is 1.73% above the benchmark (2.93% against 1.20%) and year to-date income is 16% of the total annual budget. 

 

It should be noted that investment income is noted as a gross amount. Section 97(5) of the Local Government Act 1993 indicates that any security deposit held with Council must be repaid with interest accrued. These security deposits will only relate to bonds held for security to make good damage done to works.

 

The overall investment income will be adjusted at financial year end by the total interest refunded on repayment of bonds. As Council constantly receives and refunds bonds, it is difficult to accurately determine the quantum of these refunds.

 

Certification

 

I hereby certify that the investments listed within this report were made in accordance with Section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

Nicole Spencer

Responsible Accounting Officer

 

 

Attachments

 

1View. Port Macquarie-Hastings Council Monthly Report - August 2019

2View. Port Macquarie-Hastings Council Portfolio as at 31 August 2019

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.12

 

Subject:     Delivery Program (2017-2021) Six Monthly Progress Report (January to June 2019)

Presented by:  Corporate Performance, Rebecca Olsen

 

 

Alignment with Delivery Program

 

1.1.4 Provide easy to understand and accessible community reporting.

 

 

RECOMMENDATION

 

That the information in the Delivery Program (2017-2021) six monthly progress report (January to June 2019) be noted.

 

 

Executive Summary

 

Six monthly progress reports on the Delivery Program are a legislated requirement of the NSW Government’s Integrated Planning and Reporting Framework.

 

This report provides a snapshot of Council’s progress in implementing the 2017-2021 Delivery Program. This progress report allows Council and the community to understand what action has been undertaken relative to the objectives contained within the Delivery Program 2017-2021.

 

Council adopted the Integrated Planning and Reporting suite of documents including the new Delivery Program 2017-2021 on 21 June 2017, hence this is the fifth six monthly progress report against the four year Delivery Program (2017-2021).

 

Discussion

 

Delivery Program 2017-2021: Six monthly progress report

 

The Delivery Program was developed by Council within the legislated nine-month timeframe, following the September 2016 election. The Delivery Program is reviewed annually to ensure that the objectives align with the Community Strategic Plan.

 

The Delivery Program also outlines the Councillors’ commitments to the Port Macquarie-Hastings community during their four-year term of office. Objectives in the Delivery Program represent what the Council aims to deliver and serves as a guide for Council’s Executive and staff when developing the annual Operational Plan.

 

The Operational Plan sets out the individual actions and projects that will be undertaken each financial year to deliver the overall objectives in the Delivery Program. Achievement of these objectives contributes to achieving the vision and goals in the Community Strategic Plan.

 

In a broad context, the Delivery Program enables Council to deliver the community’s aspirations for the future, as described in the Towards 2030 Community Strategic Plan. The Delivery Program objectives appear in each of the four Community Themes outlined below:

 

·    Community Theme 1 – Leadership and Governance

·    Community Theme 2 – Your Community Life

·    Community Theme 3 – Your Business and Industry

·    Community Theme 4 – Your Natural and Built Environment

 

Each of the themes in the Delivery Program describes what the expected result will be if the overall objectives are achieved and detail what the intended outcome will be.

 

This six monthly reporting phase focuses on what has been delivered to date on actions, activities and projects for each Council service.

 

Attachment A to this report provides details of actions that are experiencing delays in delivery as reported to the Ordinary Council Meeting in August 2019 as part of the End of Year - Quarterly Progress Report against the 2018-19 Operational Plan.

 

A snapshot of 2018-2019 projects across the region can be seen below

 

Laurieton/Camden Haven/surrounds

·    Camden Haven River Recreational Boating improvements including boat ramps upgrades at Bruce Porter and Dunbogan Reserves are complete

·    Stage 2 stormwater remediation works at Batar Creek Road Kendall are complete

·    Comboyne Small Town Sewerage Scheme provision of a centralised sewerage system has construction ongoing and continuing into 2020

·    Stormwater flood mitigation measures at Rodley Street Bonny Hills has construction ongoing and continuing into late 2019

·    Skatepark renewal at Kendall is pending initiation phase of the project and will continue into 2019-2020

·    Playground replacements at Herons Creek Reserve, Wall Reserve, Foreshore Reserve and Pioneer Park are complete

·    Dunbogan Bridge substructure rehabilitation work has commenced and will continue into late 2019

·    Bold Street Pedestrian crossing has design ongoing

·    Construction of the Sewer Rising Main from Camden Haven Sewer Pump Station #1 to Dunbogan Bridge is complete

 

Port Macquarie

·    Port Macquarie Airport Terminal upgrade - Stage 1 complete with Stage 2 works commenced

·    Kingfisher Waste Depot expansion has detailed designs nearing completion and construction planned to continue into 2019-2020

·    Hastings River recreational boating improvements is in the initiation phase, pending design commencement

·    The off leash dog exercise park in Wauchope is complete. The Port Macquarie facility now forms part of the broader upgrade to Stuarts Park Regional Sporting Precinct

·    Port Macquarie Pool has site selection process underway with the detailed design to follow

·    Construction of new park at Crestwood Park is complete

·    John Oxley Drive upgrade at The Ruins Way to Wrights Road Oxley Highway has designs underway and will continue into 2019-20

·    Stormwater remediation works for Gordon to Buller Street has stormwater catchment analysis and design phase progressing

·    Port Macquarie Coastal Walk upgrades had the Westport Park segment completed in November 2018, the Charlie Uptin segment is scheduled to commence and the Doctors Walk segment is currently in the design phase

·    Port Macquarie-Hastings Hockey Facility has lighting installed to Field 2

·    Port Macquarie Regional Sports Stadium - lighting installation is complete with construction of new training field commenced and scheduled for completion in September 2019

 

Wauchope/Rural/surrounds

·    Hastings Regional Sporting Facility - Stage 1 development has design works progressing with construction planning and phasing under development

·    Bago Road pavement rehabilitation, Milligans Road to Pacific Highway is complete with final seal planned in September 2019

·    Bridge replacement on Comboyne Road over Hartys Creek has construction complete

·    Long Flat and Telegraph Point Small Town Sewerage Scheme provisions of a centralised sewerage system has construction ongoing and continuing into 2020

·    Design work for Beechwood Road Stage 5 and 6 reconstruction is ongoing

·    Design phase for the Wauchope to Sancrox trunk main is complete with construction to continue into 2019-2020

·    Blackbutt Park facility upgrade and replacement of park furniture has work commenced

 

Summary of achievements by Community Theme, Delivery Program Objective and Council Service

 

Achievement highlights are listed below by Community Theme, Council Service and Delivery Program Objective. The information below demonstrates Councils achievements from and highlights ‘how we know we are progressing’ against the set objectives outlined in the Delivery Program 2017-2021.

 

Community Theme 1 – Leadership and Governance

 

What are we trying to achieve

A collaborative community that works together and uses opportunities for community participation in decision making that is defined as ethically, socially and environmentally responsible

 

What the result will be

·    A community that has the opportunity to be involved in decision-making

·    Open, easy, meaningful, regular and diverse communication between the community and decision-makers

·    Partnerships and collaborative projects that meet the community’s expectations, needs and challenges

·    Knowledgeable, skilled and connected community leaders

·    Strong corporate management that is transparent

 

How we know we are progressing

·    Improving levels of community participation at community engagement activities

·    Ongoing Council participation in regional Local Government initiatives

·    Council financial management that is communicated to the community

 

We know we are progressing on delivering outcomes to the community against the Delivery Program objectives as achievement highlights can be seen below against specific council services.

 

Highlights by Council Service and Delivery Program Objective

 

Council Service: Communications and Community Place

Delivery Program Objective: 1.1.1 Use a variety of tools to engage with the community in a manner that is transparent, effective, relevant and inclusive

·    Over 780 Media releases, statements, alerts and announcements were issued from 1 July 2018 to 30 June 2019

·    Over 743,000 visits and over 971,000 sessions were recorded on the corporate website from 1 July to 30 June 2019

·    Facebook likes increased from 7,966 as at 1 July 2018 to 9,129 as at 30 June 2019

·    A range of communication tools were used to keep the community up to date with council activities including use of consistent media channels such as social media, newspaper advertising and Weekly Mayoral messages

·    Registered users on Council’s ‘Have Your Say’ online engagement portal as at 30 June 2019 was 3,880. An increase from 3,424 users as at 30 June 2018

 

Council Service: Community Place

Delivery Program Objective: 1.1.2 Support community involvement in decision making through education around Council matters and services

·    Community members were involved in a variety of community engagement activities that involved face-to-face engagement via drop-in information sessions, group engagement and pop-up information sessions, Community-Council Action Team Meetings and Community Think Tank Workshops

·    The Community Planning Program is ongoing and has seen Lake Cathie, Rollands Plans/Telegraph Point residents involved in plan development. Over 980 community members engaged with the process to date

·    Community-Council Action teams (CCAT) have been established to help support and drive development of the Community Plans

·                      

Delivery Program Objective: 1.1.3 Engage with the community on impacts and changes to services

·    Development of a community engagement and education program is underway to enable community involvement in decision-making.

·    A framework for how council consider engagement, education and communications has been developed

 

Council Service: Integrated Planning and Reporting

Delivery Program Objective: 1.1.4 Provide easy to understand and accessible community reporting

·    An easy to read Community Report Card, highlighting Council’s achievements in delivering outcomes to the community for the 2017-18 financial year, was published in November 2018

·    The 2017-18 Annual Report was adopted at the Ordinary Council Meeting in November 2018 meeting legislative requirements

·    The 2019-20 Operational Plan and budget was presented and adopted at the Ordinary Council Meeting in June 2019.  Public exhibition, inviting community feedback, was from 21 March and 18 April 2019 with a number of community engagement popup sessions undertaken during this time

 

Council Service: Communications

Delivery Program Objective: 1.1.5 Develop an effective and coordinated community focused Communications Strategy

·    A strategic approach to communication and engagement has been endorsed by Councillors with implementation progressing

·    Marketing and education campaigns are ongoing and have included a variety of communication channels to deliver a range of messages including bus stops, signage, Facebook, digital billboard, radio, television, cinema, shopping centre displays and media releases

 

Council Service: Governance

Delivery Program Objective: 1.1.6 Continue to promote access by the community to Councillors

·    Laurieton and Wauchope Ordinary Council Meetings were held in October 2018 and March 2019 respectively as part of the Take the Council to the Community Program

 

Council Service: General Manager's Office

Delivery Program Objective: 1.2.1 Promote Council participation and build linkages in local, state and federal initiatives, forums and opportunities to support Council’s continued planning for the growth of the region

·    Regular meetings held with Camden Haven, Port Macquarie and Wauchope Chamber of Commerce and also Northside and Lake Cathie Progress Associations with the Mayor and Senior staff in attendance

·    Ongoing meetings and or Networking events attended with Federal, State and Local members to advocate for local community needs

 

Council Service: General Manager's Office

Delivery Program Objective: 1.3.1 Provide effective leadership and equity

·    The General Manager of Port Macquarie-Hastings Council was appointed the interim Executive Officer for the Mid North Coast Joint Organisation (MNCJO) in early 2019, a permanent Executive Officer was appointed in June 2019

·    Joint Organisations teleconferences and network meetings have been attended to support this function

 

Council Service: Governance

Delivery Program Objective: 1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values

·    The 2017-18 Legislative Compliance Register was reviewed and presented to the Audit, Risk and Improvement Committee and also presented and adopted at the September 2018 Ordinary Council Meeting

·    Annual Public Interest Disclosures (PID) and Government Information Public Access (GIPA) reporting was submitted in line with required timeframes

·    The annual Disclosure of Interest Returns were adopted at the October 2018 Ordinary Council Meeting

 

Council Service: Governance

Delivery Program Objective: 1.3.3 Ensure there is appropriate management of risk to mitigate impact for Council and the community

·    Review of the Corporate Risk Register has been undertaken on a quarterly basis and presented to the Audit, Risk and Improvement Committee

·    The 2018-19 Risk Management Action Plan had identified actions implemented

·    The annual review of insurance coverage was undertaken and completed

·    The Project Management Framework was implemented with training complete. Continuous improvement to the Project Management Framework is captured in the continuous improvement log

·    The Risk Management policy was adopted at the Ordinary Council Meeting in February 2019

 

Council Service: Human Resource Management

Delivery Program Objective: 1.3.4 Manage our workforce to deliver community outcomes.

·    Implementation of Workforce Management Strategy actions identified for 2018-19 have been delivered

·    The Work, Health and Safety Strategy is currently in draft with actions being identified

 

Delivery Program Objective: 1.3.5 Build an engaged workforce

·    The annual Employee Engagement Days were delivered in May 2019, with over 500 staff participating 

·    Millennial workshops were held in late 2018 to identify opportunities for new ways to engage with employees

·    Part 1 of the Employee Engagement Roadshow was developed and has been delivered to over 70 people leaders

·    The Employee Engagement survey was completed in February 2019.  Action planning sessions have commenced across the organisation

 

Council Service: Digital Technology

Delivery Program Objective: 1.4.1 Provide efficient technology and inclusive digital systems that are easy to use and easy to access

·    Renewal of Council’s technology infrastructure to provide secure and responsive information communication technology is ongoing. This includes planning for the Customer Experience Project

·    Geographic Information Systems (GIS) has been provided to the organisation and community with no complaints received regarding data accuracy

 

Council Service: Business Improvement Office

Delivery Program Objective: 1.4.2 Deliver agreed services at the agreed service level at best value

·    Work is ongoing to embed a culture of continuous improvement across the organisation

·    An updated Business Improvement toolkit was prepared to enable the workforce to access tools to make improvements along with a series of workshops to build capacity in making improvements

·    A service review program is planned to commence in 2019-2020

·    The Business Improvement Office worked across various service areas to progress process improvement initiatives which including working with the Development and Environment and Digital Technology areas

 

Council Service: Customer interactions

Delivery Program Objective: 1.4.3 Deliver a customer focused service that provides the community a consistent experience of Council

·    Over 75,000 calls were received through the customer call centre with 75% of calls answered (within 20 seconds) exceeding the set target of 75%. The call abandonment rate was 3%, achieving the set service standard of 3% or lower

·    94% of initial customer interactions were dealt with at the first point of contact

·    Over 92,000 counter enquires were processed, and over 32,000 e-mails were received through Customer Service offices in Laurieton, Port Macquarie and Wauchope

 

Council Service: Financial Management and Assets and Property Investments

Delivery Program Objective: 1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information

·    The audited financial statements were lodged in October 2018 in accordance with legislated timeframes

·    Investment reports tabled in accordance with required timelines

·    Investment returns exceeding the benchmark for the financial year

·    Financial reports tabled in accordance with required timelines

·    Quarterly Budget Review Statements submitted and adopted by Council in line with required timeframes

·    The 2019-20 Operational Plan and budget was presented and adopted at the June 2019 Ordinary Council Meeting

 

Council Service: Procurement

Delivery Program Objective: 1.5.2 Use procurement, tendering, purchasing and contract management approaches that are transparent and equitable

·    Completion of audit action items with quarterly reporting to the Audit Committee was undertaken in line with the Procurement Strategy

·    The Plant Replacement Program was delivered in line with the approved schedule

 

Council Service: Commercial Business Units – Glasshouse, Property and Leasing, Crematorium

Delivery Program Objective: 1.5.3 Develop, manage and maintain Council Business Units through effective commercial management

·    Operating revenue increased at the Airport by 3% in comparison to the same period last year exceeding the 3% target

·    Operating revenue increased at the Crematorium by 25% in comparison to the same period last year exceeding the 3% target

·    Operating revenue increased at the Environmental Laboratory by 13% in comparison to the same period last year exceeding the 3% target

·    Operating revenue increased at the Glasshouse by 14% in comparison to the same period last year exceeding the 3% target

·    Identified actions from the Glasshouse Strategic Plan have been delivered.  A review of the Glasshouse Strategic Plan commenced in line with the Cultural Steering Group in conjunction with the recently adopted Cultural Plan

·    157 commercial leases and 73 community leases are current and operating

 

Council Service: Asset Management

Delivery Program Objective: 1.5.3 Develop, manage and maintain Council Business Units through effective commercial management

·    The six monthly Property Investment Strategy update report was presented to the November 2018 Ordinary Council Meeting

 

Council Service: Commercial Business Units

Delivery Program Objective: 1.5.4 Identify new commercially viable revenue sources

·    New revenue sources identified, including review of car parking fees at the

Airport, and included in 2019-20 Schedule of Fees and Charges.

 

Community Theme 2 – Your Community Life

 

What are we trying to achieve

A healthy, inclusive and vibrant community

 

What the result will be

·    Community hubs that provide access to services and social connections

·    A safe, caring and connected community

·    A healthy and active community that is supported by recreational infrastructure

·    A strong community that is able to identify and address social issues

·    Community participation in events, programs, festivals and activities

 

How we know we are progressing

·    Community facilities are established that encourage social activities and interactions

·    Community safety initiatives are recognised and supported

·    Open spaces, recreational and community facilities are provided for a range of social, health and wellbeing activities.

·    The community is supported through a range of programs based on social issues

·    A range of community activities, programs and events are supported and implemented

 

We know we are progressing on delivering outcomes to the community against the Delivery Program objectives as achievement highlights can be seen below against specific council services

 

Highlights by Council Service and Delivery Program Objective

 

Council Service: Sports and Recreation

Delivery Program Objective: 2.1.1 Support Community Safety initiatives

·    Lifeguard Services operated at Town, Flynns, Lighthouse, Lake Cathie, Rainbow and North Haven beaches over the summer period with additional services provide at Lake Cathie to ensure lifeguard services provided coverage in peak periods

·    The Surf Education Program was delivered to local schools across the region and included 38 presentations delivered to over 4,690 students

 

Council Service: Community Place

Delivery Program Objective: 2.1.1 Support Community Safety initiatives

·    Council continued to support the Hastings Liqueur accord with ongoing campaigns. The ‘RETHINK THAT SNEAKY DRINK’ campaign was launched to target underage drinking in the Port Macquarie Local Government Area

·    As part of the Graffiti Blasters Program training session for students were undertaken to encourage awareness of the removal of graffiti tags

·    Approximately 300 tags per month and approximately 200 hours of volunteer time was donated per month from 1 July 18 to 30 June 2019 supporting the Graffiti Program

 

Council Service: Emergency Management

Delivery Program Objective: 2.1.2 Advocate for, support and coordinate emergency services

·    Coordination and support provided to emergency services as required

·    Works were undertaken in relation to the Pappinbarra Fires to replace culverts

·    Works were undertaken in relation to Hannam Vale Road flood damage

 

Council Service: Compliance

Delivery Program Objective: 2.1.3 Conduct regulatory and educational activities, which safeguard public and environmental health, and ensures compliance with planning and building standards

 

Monitoring and taking action to ensure compliance issues are managed has seen a range of inspections undertaken from 1 July to 31 December 2018, some of which have included:

·    306 pool inspections undertaken

·    836 risk based audit inspections relating to on-site sewage undertaken

·    287 inspections relating to development approvals and building, environmental, public health and on-site sewage standards undertaken

·    47 fire safety inspections were undertaken

·    Over 1,600 offences recorded by Council Rangers in relation to parking, beach patrols, illegal signage and sale of goods on roads

·    Over 735 companion animal incidents were recorded and actioned

Council Service: Commercial Business Units - Environmental Testing

Delivery Program Objective: 2.1.3 Conduct regulatory and educational activities, which safeguard public and environmental health, and ensures compliance with planning and building standards

·    Sampling, analysis and reporting of operational and regulatory requests at the Laboratory were completed within the set service standards and budgets

·    National Association of Testing Authority corporate accreditation maintained

 

Council Service: Community Place 

Delivery Program Objective: 2.2.1 Support and advocate for all community sectors

·    Focus on youth initiatives has seen a youth forum held with the Governor of NSW. A Youth Summit was also held as part of Youth Week and a grant has also been secured for a Youth Leadership Program

·    Two rounds of Community Grants were delivered and funding distributed

·    24 Community Groups were successful in obtaining grant funding in Round 1 of the Community Grants Program and Round 2 saw a further 12 Community Groups obtain funding which has supported activities across the local government area  

·    The Draft Community Inclusion Plan was presented to the Executive in June 2019 for comment before a further report will be presented to Council.  The plan will determine focused actions for Seniors, Youth, Aboriginal, Multicultural, Lesbian, Gay, Bisexual, Transgender, Intersex and Questioning (LGBTIQ) communities

 

Council Service: Community Place

Delivery Program Objective: 2.3.1 Ensure access to community facilities and activities: including access to natural environment

·    A number of actions have been delivered as part of the Disability Inclusion Action Plan some of which included:

Hosting two Autism and Emergency Service Workshops

Co-ordination of the Access Committee Meetings. The committee undertook a review of the ‘Charlie Uptin Walk’ accessible viewing platform

Delivery of a Prevention of Elder Abuse presentation with the NSW Trustee and Guardian, Seniors Rights Services, NSW Fair Trading and Community Legal Centre

Providing assistance to the Long Flat Community Centre with a grant application for an accessible (disability) toilet

Developing an app for accessible (disabled) car parking spaces

 

Council Service: Recreation and Buildings and Community Place

Delivery Program Objective: 2.3.2 Provide a range of inclusive sporting and recreational opportunities and facilities to encourage a healthy and active lifestyle

·    A range of actions were implemented as part of the Recreation Action Plan some of which included:

Sancrox/Thrumster Sports Fields - The Development Application associated with site earthworks has been approved.  Documentation for engagement of a consultant to undertake detailed designs commenced

Westport Park - Riverwall and pathway upgrade complete

·    The Sporting Facility renewal and upgrade program is being undertaken with actions including:

Blackbutt Park facility upgrade and replacement of park furniture has work commenced

Port Macquarie-Hastings Hockey Facility has lighting installed to Field 2

Port Macquarie Regional Sports Stadium - lighting installation is complete with construction of new training field commenced and scheduled for completion in September 2019

Oxley Oval – Sporting Infrastructure Upgrade has the incoming power supply complete. Construction of the sports clubhouse has been delayed while project partners seek finalisation of funding deed 

·    The Mayors Sporting Fund has distributed over $16,000 this financial year as a result of fund raising events held to help support youth achieve sporting aspirations

·    Regional Master Planning for recreational facilities included:

The Draft Vince Inmon Sporting Complex Master Plan adopted in June 2019.  The Section 355 Committee elected to utilise the 2019-20 Operational Plan budget to fund part of the main facility building upgrade 

The Draft Master Plan for Flynns Beach was presented to the July 2019 Ordinary Council Meeting with further community engagement to be undertaken

The Master Plan for Bain Park Wauchope is yet to commence and will align with the Wauchope Community Plan development

·    Camden Haven River recreational boating improvements including boat ramps upgrades at Bruce Porter and Dunbogan Reserves are complete

·    Hastings River recreational boating improvements is in the initiation phase, pending design commencement

 

Delivery Program Objective: 2.3.3 Develop and implement management of operational and maintenance programs for open space, recreational and community facilities

·    Maintenance program works for parks, reserves, sporting fields and beaches across the local government area was undertaken with actions including:

Maintenance of park furniture in Camden Haven, Wauchope and Port Macquarie 

Preparation of sites for events including markets and weddings

Inspection of all playgrounds and repairs undertaken

Ongoing Sports field preparation for weekly fixtures

Mowing of all parks and reserves

Cleaning of bin hides and bubblers

Mowing of cemeteries

·    All four pools managed in accordance with the pool management and operational guidelines with programmed and reactive maintenance undertaken

·    Park furniture renewals including the donated seats program delivered

·    Playground replacements at Herons Creek Reserve, Wall Reserve, Foreshore Reserve and Pioneer Park complete

·    The Recreational Walkway Replacement program was undertaken with boardwalk replacements works at Kooloonbung Creek Nature Park complete

·    The maintenance program for beaches was undertaken with actions including

Detailed beach grooming undertaken at all high profile beaches

Beach accesses maintained and cleaned as required

·    The maintenance program for boat ramps, wharves and jetties was undertaken in accordance with the approved maintenance schedule

·    Rocks Ferry Reserve riverbank revetment extension work is ongoing

·    Westport Park - Riverwall and pathway upgrades complete

·    Skatepark renewal at Kendall is pending initiation phase of the project and will continue into 2019-2020

·    Construction of a new Park at Crestwood Park is complete

·    Community engagement undertaken for Kew Community Park with designs ongoing and will continue onto 2019-20

·    Community engagement undertaken for the Coal Wharf Reserve upgrades to install a sub-surface drainage system, concept designs complete and will continue onto 2019-20

 

Council Service: Building Maintenance

Delivery Program Objective: 2.3.3 Develop and implement management of operational and maintenance programs for open space, recreational and community facilities

·    Scheduled and reactive maintenance programs of all Council-owned buildings including office furniture replacement was undertaken

·    Building rectification works undertaken in line with Council Building Asset Management Plan

 

Council Service: Recreation and Buildings

Delivery Program Objective: 2.3.4 Plan, investigate, design and construct open spaces, recreational and community facilities

·    Port Macquarie Coastal Walk upgrades had the Westport Park segment completed in November 2018, the Charlie Uptin segment is scheduled to commence and the Doctors Walk segment is currently in the design phase

·    Wayne Richards Park – Stage 3B detailed designs are ongoing and will continue into 2019-20

·    Flynns Beach upgrade to the sea wall has construction commenced in May 2019 and will continue into 2019-20

·    Hastings Regional Sporting Facility - Stage 1 development has design works progressing with construction planning and phasing under development

·    Upgrades to Kooloonbung Creek Foreshore from Gordon to Hayward Street is complete

·    Town Centre Master Plan improvements has works on the Gordon Street Bridge underpass continuing and ongoing into 2019-20

·    Design for the Port Macquarie Off Leash Dog Exercise Park has concept plans developed for a facility at Stuart Park. This project also forms part of Council's RSIF project. Sue to check/move to DP

·    The Wauchope off leash dog park is complete. The Port Macquarie facility now forms part of the broader upgrade to Stuarts Park Regional Sporting Precinct and will continue into 2019-20

·    Concept plans for Mrs Yorks Garden have been adopted.  Heritage Office approvals are currently being sought to allow for Master Plan implementation to commence

 

Council Service: Community Place - Library

Delivery Program Objective: 2.3.5 Plan and deliver innovative Library Services which cater for new technology and growing population

·    The annual library events program was delivered with a range of children’s and adult programs which included a program of live stream concerts from the Sydney Opera House

·    Library membership increased from 33,087 as at 30 June 2018 to 34,231 as at 31 July 2019

·    New Library spaces have been created and have included new study rooms and technology spaces

·    The Library Strategic Plan is currently in draft and under review

·    The new Library webpage has been developed

 

Delivery Program Objective: 2.3.6 Support a range of inclusive community activities and programs

·    A wide range of community activities and events have been held across the local government area some of which have included:

2019 Countdown to Christmas

Mayors Sporting Fund Golf Day,

Autism and Emergency Services Workshops and

Youth Week

 

Delivery Program Objective: 2.4.1 Work with the community to identify and address community needs, to inform Council processes, services and projects

·    A range of actions were implemented as part of the Volunteer Program, volunteers donated time and resources in a variety of programs and projects

 

Delivery Program Objective: 2.5.1 Support cultural activities within the community

·    The Cultural Plan was adopted in late 2018 with the plan having 30 actions to be delivered by 2021

·    A range of performing arts events were presented at the Glasshouse some of which included: TWO by Ensemble Theatre, The Gruffalo Live on Stage, The Sapphires and the Sydney Writers Festival

·    A range of visual arts events were presented at the Glasshouse some of which include:

Northern Exposure exhibition, Jason Wing - Artist in Residence, Primavera at 25 - HSC student workshop, the Archibald Prize, 2017 Regional Tour and ArtExpress

 

Community Theme 3 – Your Business and Industry

 

What are we trying to achieve 

The Port Macquarie-Hastings region is a successful place that has vibrant, diversified and resilient regional economy for people to live, learn, work, play and invest

 

What the result will be

·    A strong economy that fosters a culture supportive of business and ensures economic development of the region

·    Townships, villages and business precincts that are vibrant commercial, tourism, recreational and/or community hubs

·    A region that attracts investment

·    Partnerships that maximise economic return and create an efficient and effective business environment

 

How we know we are progressing

·    There is growth and development of new industries and business

·    Tourism and major events contribute to increased economic activity

·    There are greater opportunities for investment across the region

·    Council is recognised for its role in fostering partnerships that contribute to business and industry growth

 

We know we are progressing on delivering outcomes to the community against the Delivery Program objectives as achievement highlights can be seen below against specific council service

 

Highlights by Council Service and Delivery Program Objective

 

Council Service: Economic Development

Delivery Program Objective: 3.1.1 Assist the growth of local business and industry, ensuring this is a central consideration of Council activities

·    Implementation of the Economic Development Strategy has included actions such as:

Supporting the growth of The Hub pop-up co-working centre

Supporting the 2019 Mid Coast Careers Market

Completion of a Business Confidence Survey with over 400 businesses participating

Supporting Transport for NSW international airfreight pre-feasibility study

·    Implementation of the Small Business Friendly Council Program has included major initiatives such as a Local Preference Policy (LPP) and Outdoor Dining Policy (ODP) and work commenced to draft an outdoor trading policy

 

Council Service: Strategic Land Use Planning

Delivery Program Objective: 3.1.2 Optimise the use of appropriately zoned land for business uses

·    Proposed location of the future Airport Business Park has the draft planning proposal received including biodiversity certification outcomes. A report was presented to the Ordinary Council meeting in June 2019

·    Investigations regarding the capacity of land at the intersection of Ocean Drive and Houston Mitchell Drive Lake Cathie, for potential service industrial development had the assessment report on the planning proposal presented to the Ordinary Council Meeting in April 2019. The planning proposal has also been forwarded to the Department of Planning, Industry and Environment

 

Council Service: Economic Development

Delivery Program Objective: 3.1.3 Implement Major Events Strategy

·    Implementation of actions within the Major Events Strategic action plan has seen Council support 23 major events.  These events resulted in a combined economic impact of over $36 million for the community 

 

Delivery Program Objective: 3.1.4 Implement the Destination Management Plan

·    Implementation of actions from the Destination Management Plan has included:

Delivery of a winter campaign and Fly Port Macquarie campaign

Ongoing support provided to Destination North Coast for the creation of a Business Events Bureau

Completion of procurement for Destination PR services

·    Visits to the destination website increased by over 46.2% (year on year) this represents an increase in users from over 251,700 2017-18 to over 367,900 in 2018-19

·    The Destination Management Plan review is ongoing. Consultation with Greater Port Macquarie Tourism Marketing sub-committee was undertaken

 

Delivery Program Objective: 3.2.1 Support vibrant commercial, tourism, recreational and or community hubs across the region

·    Supporting town and village initiatives that will provide activation and economic return, some actions have included:

Supporting the Wauchope Main Street upgrade

Outdoor trading and A-frame sign fee waiver for towns and villages commenced

Visual merchandising workshop held in Laurieton

Support provided for the Creative Wauchope festival

The installation of town and village signage has seen community engagement undertaken on proposed symbolism and was facilitated through the Community Planning process

 

Council Service: Airport

Delivery Program Objective: 3.3.1 Develop, manage and maintain Port Macquarie Airport as a key component of the regional transport network and continue to grow the airport’s contribution to the regional economy

·    Port Macquarie Airport Terminal upgrade - Stage 1 construction is complete

·    Port Macquarie Airport Parallel Taxiway - Stage 2 works has concept designs finalised and environmental assessment ongoing 

·    Biodiversity certification agreement is progressing with implementation post approval

·    Over 214,700 passengers passed through Port Macquarie Airport

 

Council Service: Economic Development

Delivery Program Objective: 3.3.2 Promote investment, education and lifestyle opportunities

·      Promoting local growth and opportunities within and outside the region is has included undertaking actions such as:

Review and updates to the Investment Prospectus is complete

Broader place messaging through marketing channels has included videography undertaken for the live, work, invest video campaign

 

Delivery Program Objective: 3.4.2 Support local business networks

·    The Business Hub is meeting regularly with 75% attendance and is actively involved with “The Hub’ business and co-working space 

 

Delivery Program Objective: 3.4.3 Encourage innovation that will support our growth as a regional city including smart community technology

·    The Business Hub met regularly and is actively involved with The Hub business and co-working centre

·    Engagement with local Chambers of Commerce and other business/industry representative groups is ongoing

·    Expanding the local free Council Wi-Fi network has seen the Port Macquarie Airport Terminal and Port Macquarie Pool now live

 

Community Theme 4 – Your Natural and Built Environment

 

What are we trying to achieve

A connected, sustainable, accessible community and environment that is protected now, and into the future.

 

What the result will be

·    Effective management and maintenance of essential water, waste and sewer infrastructure

·    A community that is prepared for natural events and climate change

·    Sustainable and environmentally sensitive development outcomes that consider the impact to the natural environment

·    Accessible transport network for our communities

·    Infrastructure provision and maintenance that meets community expectations and needs

·    Well planned communities that are linked to encourage and manage growth

·    Accessible and protected waterways, foreshores, beaches and bushlands

·    An environment that is protected and conserved for future generations

·    Renewable energy options that are understood and accessible by the community

 

How we know we are progressing

·    We have water, waste, and sewer systems that are efficient, maintained and environmentally compliant

·    Consideration, is given to climate change impacts and potential mitigation

·    Programs are implemented to support, the condition of the natural environment

·    The road and transport network is well planned and maintained

·    The transport network, recreational facilities, and open spaces, reflect community priorities

·    Coordinated urban development is, well planned to meet projected population growth

·    We successfully preserve local flora and fauna

·    Renewable energy options are promoted

 

We know we are progressing on delivering outcomes to the community against the Delivery Program objectives as achievement highlights can be seen below against specific council services

 

Highlights by Council Service and Delivery Program Objective

 

Council Service: Water Supply

Delivery Program Objective: 4.1.1 Plan, investigate, design and construct water supply assets ensuring health, safety, environmental protection and security of supply for the future growth of the region

·    Construction of the Sancrox to Thrumster truck main has the design phase complete with construction to continue into 2019-20

·    Koree Island high voltage incoming electrical upgrades complete

·    Area 14 reclaimed trunkmain outlet construction at Bonny Hills is ongoing

·    Construction of the Thrumster reclaimed water supply rising main to the reservoir has designs nearing completion and will continue into 2019-20

·    Construction of the Beechwood Rosewood Reservoir is ongoing and is expected to be complete in the first quarter of 2019-20

·    Construction of the Southern Arm Truck Main - Cowarra balance Tank to Pacific Hwy is complete

 

Delivery Program Objective: 4.1.2 Develop and implement annual maintenance and preventative works program for water supply assets

·    Water asset replacement and renewal program undertaken in accordance with the program

 

Council Service: Sewerage

Delivery Program Objective: 4.1.3 Plan, investigate, design and construct sewerage assets ensuring health, safety, environmental protection and the future growth of the region

·    Construction of the Port Macquarie Sewer rising main (PMSP71) has the detailed design phase complete and construction phase progressing towards commencement in 2019-20

·    Provision of centralised sewerage systems for Comboyne, Long Flat and Telegraph Point as part of the small town sewerage program had construction commenced in October 2018 and is ongoing

·    Lakewood/Kew (Area 15) sewerage upgrades to cater for future development is progressing.  The project is delivered in partnership with NSW public works and design and investigation phase is programmed to continue into 2019-20

·    Construction of the Area 14 reclaimed Inlet trunk main (DN250), Bonny Hills has designs nearing completion and will continue into 2019-20

·    Construction of the sewer rising main from Camden Haven Pump Station #1 to Dunbogan Bridge complete

·    Wauchope Sewer Treatment Plant Office construction complete

·    Camden Haven reticulation augmentation complete

·    Laurieton sewer rising main to Dunbogan Bridge is complete

 

Delivery Program Objective: 4.1.4 Develop and implement annual maintenance and preventative works program for sewerage assets

·    Programmed replacement of sewerage assets including sewer pumps and electrical switchboards complete

·    Programmed replacement of Sewer Treatment Plant electrical and mechanical assets including instruments complete

·    Sewer assets replacement and maintenance program for odour control installations, sewer rehabilitation renewal and realigning works complete

 

Council Service: Stormwater and Drainage

Delivery Program Objective: 4.1.5 Work towards planning, investigation, design, construction of stormwater assets

·    Stormwater remediation works at Calwalla Crescent has design phase complete.  Construction commenced and is ongoing 

 

Delivery Program Objective: 4.1.6 Develop and implement annual maintenance and renewal programs for stormwater assets

·    Settlement Shore and Broadwater canal maintenance undertaken as required

·    Major canal maintenance and dredging at Settlement Shore canals has works scheduled to commence and will be ongoing into 2019-20

·    The Stormwater Renewal Program has been undertaken with actions including:

Planning phase complete for Stormwater Relining at Fairmont Gardens, Wauchope

Stormwater Relining at 559 Ocean Dr, North Haven, Bell St Dunbogan,      5 Cook St, North Haven and Andrews Park, Wauchope and repairs to the stormwater line underneath Andrews Park, Wauchope complete

·    Investigation of stormwater remediation options for the Panorama Drive catchment has design phase complete

·    Construction of stormwater flooding mitigation measures at Rodley Street Bonny Hills has construction commenced and will continue into 2019-20

·    Capturing stormwater condition data for stormwater asset management is ongoing with results being used to guide the development of the stormwater renewal program

·    Investigations of stormwater remediation options at Bellbowrie/Bay Street catchment area has design underway and progressing towards completion

·    Construction of stormwater remediation measures for Stage 2 at Batar Creek Road Kendall is complete

·    Detailed designs of stormwater remediation measures identified in the Westport Stormwater Management Plan has stormwater catchment analysis and design phase progressing

·    Designs for stormwater remediation at 10 Dilladerry Cres Port Macquarie complete

·    Designs for stormwater remediation at Lincoln Rd/Racewyn Close complete

 

Service: Waste Management

Delivery Program Objective: 4.1.7 Develop and implement effective waste management strategies

·    Kingfisher Waste Depot expansion has detailed designs near completion and will continue into 2019-20 

·    The Waste Education Program was delivered to 17 local schools with over 3,500 primary school students participating

·    Replacement of three transfer bins at Wauchope Transfer Station complete

·    Illegal Dumping Clean Up / Prevention Program is ongoing

·    Facility upgrade and expansion approvals for the Cairncross Waste Depot is ongoing

·    Port Macquarie Hastings Fishing Little project complete

 

Council Service:  Natural Resource Management

Delivery Program Objective: 4.2.1 Develop and implement Coastal, Estuary, Floodplain, and Bushfire Management Plans

·    Maintenance programs for bushfire mitigation works on Council land were delivered in accordance with the Bushfire Risk Management Plan

·    The Draft North Brother Local Catchment Flood Study was placed on public exhibition in May 2019 seeking community feedback

·    Implementation of strategies of the Lake Cathie Coastal Zone Management Plan including stormwater outlet repairs at Middle Rock and Chapana Street complete

·    The flood study relating to detailed investigations for the Hibbard Floodway was placed on public exhibition in June 2019 seeking community feedback

 

Council Service:  Development Assessment

Delivery Program Objective: 4.3.1 Undertake transparent and efficient development assessment in accordance with relevant legislation

·    Development assessment, building certification and subdivision certification activities were completed efficiently and in accordance with legislation

Over 1,030 Development Applications with an average processing time of 42 days

Over 170 Development Application modifications processes with an average processing time of 35 days

Over 520 Building Construction Certificates with an average processing time of 10 days, and

Over 75 Complying Development Certificates with an average processing time of 12 days

·   No successful legal appeals were recorded in relation to processing errors for development applications 

 

Council Service: Roads, Bridges and Transports

Delivery Program Objective: 4.4.1 Plan, investigate, design and construct transport assets which address pedestrians, cyclist and vehicular needs to cater for the future growth of the region

·    Construction of new footpath undertaken at locations including: 

Central Road, Port Macquarie

Hill Street, Port Macquarie

Ocean Drive, North Haven

The Parade, North Haven

Kendall Road, Kew

·    Construction of improved pedestrian amenity for Wauchope Main Street – Stage 1 has construction underway and will continue into 2019-20

·    Construction to replace bridge over Harty’s Creek on Comboyne Road has construction complete

·    Continuation of detailed design of dual lanes on Lake Road Port Macquarie - Jindalee to Fernhill intersections and Chestnut Road to Ocean Drive has designs ongoing

·    Detailed designs for Hastings River Drive, Hughes Place to Boundary Street upgrade are progressing with expected completion of designs by late 2019

·    Newport Island Road roundabout construction on Hastings River Drive complete

·    Dunbogan Bridge substructure rehabilitation work has commenced and will continue into late 2019

·    Kindee Bridge structural repairs and bridge replacement optioneering has initial repairs complete. Stage 2 works to continue into 2019-20

·    Corridor planning for the regional road corridor - Kendall Road - Ocean Drive - Hastings River Drive has traffic counts complete with preparation of tender documents underway to appoint a contractor to assist with the project

·    Kew Main Street has designs ongoing, project will continue into 2019-20

·    Broad analysis of priorities for sealing of unsealed roads completed

·    Bago Road pavement rehabilitation, Milligans Road to Pacific Highway is complete with final seal planned in September 2019

·    Beechwood Road pavement rehabilitation east of Riverbreeze Drive has final bitumen seal scheduled for September 2019

·    John Oxley Drive upgrade at The Ruins Way to Wrights Road Oxley Highway has designs underway and will continue into 2019-2020

·    Undertaking the sealed road network condition survey has the project scope developed, contractor engaged and data collection commenced

·    Ocean Drive duplication from Matthew Flinders to Greenmeadows has the business case under review by Transport for NSW, with construction funding announced in the NSW State budget

·    Design and investigations for Gordon Street Pavement reconstruction  between Ocean Drive and Horton Street is ongoing and will continue into 2019-20

·    Sealing of the access road to the car park at Wall Reserve Car park is complete

·    Car Park resealing works at Wall Reserve complete

·    Planning and installation of new bus shelters as per the Community Passenger Transport Infrastructure Grant Scheme (CPTIGS) has included: Ongoing planning for:

Port Macquarie Airport

Bus shelters installed at:

High Street, Wauchope

Cameron Street, Wauchope

Beechwood Road, Beechwood (two)

Pacific Drive, Port Macquarie

Ocean Drive, Port Macquarie

Ocean Drive, Lake Cathie (two)

Granite Street, Port Macquarie

Greenmeadows Drive, Port Macquarie (three)

Hastings River Drive, Port Macquarie

Ocean Drive, West Haven

·    Upgrades to the ferry access for Settlement Point and Hibbard Ferries is ongoing and will continue into 2019-20

·    The Beach-to-Beach shared path project at Camden Haven has construction of the Stage D9 pathway complete.  A feasibility study and environmental pathways assessment will be undertaken for the remaining sections

·    Lighthouse Road Tourism Connectivity Project - Lighthouse road east upgrades from Matthew Flinders Drive to The Lighthouse has construction commenced and is continuing into 2019-20

·    Community engagement on the Orbital Road was undertaken

·    Gordon/Horton Street intersection upgrades has design work commenced

·    Telegraph Point Pedestrian safety upgrades for new footpaths and pedestrian refuges has planning project complete and design work commenced

 

Delivery Program Objective: 4.4.2 Develop and implement annual maintenance and renewal programs for transport assets

·    The Road Rehabilitation Programme has included completion of the following projects:

Bago Road, (Milligans to Herons Creek) Herons Creek - final bitumen seal in September 2019

Beechwood Road, (Riverbreeze to Waugh Street) Wauchope  - final bitumen seal in September 2019

Colonial Circuit, Wauchope

Burrawan Drive, Wauchope

Fairmont Drive, Wauchope

Range Street, Wauchope

Bransdon Street, Wauchope

Bay Street, Port Macquarie

Bellbowrie Street, Port Macquarie

·    The Road Reseal Programme has included completion of the following projects:

Lighthouse Beach (Local Roads), Port Macquarie. The reseals were completed from January to March 2019. Resealing of Matthew Flinders Drive is planned for September 2019

·    The Unsealed Road Maintenance Program has included completion of resheeting, grading, drainage and vegetation and rural roadside vegetation clearing as per the assessment criteria from Council’s road risk rating and road hierarchy system

·    The Sealed Road Network Maintenance Program has included completion of resurfacing, heavy patching, vegetation management, roadside furnishing and drainage as per the assessment criteria from Council’s road risk rating and road hierarchy system

·    The Bridges and Culverts Maintenance and Repair Program included completion of inspections, monitoring and bridge repair works as per the assessment criteria from Council’s road risk rating and road hierarchy system

·    Bridgeworks and Road Rehabilitation Program was complete as per the assessment criteria from Council’s road risk rating and road hierarchy system

·    Reactive maintenance to Koala Food Trees and Koala Fencing on the Link Road (Ocean Drive) was undertaken in accordance with the program

 

Delivery Program Objective: 4.4.3 Develop and implement traffic and road safety programs

·    Implementation of the Road Safety Action Plan included delivery of two projects:

Distracted Driver Action Plan implementation

Safety Around Schools

·    The Area Wide Traffic Study report has been received and a summary report will be presented to Council in 2019

·    Installation and maintenance of street lights has included upgrade investigations, designs and delivery undertaken

 

Council Service:  Strategic Land Use Planning

Delivery Program Objective: 4.5.1 Carry out strategic planning to manage population growth and provide for co-ordinated urban development

·    Local Environmental Plan (LEP) and Development Control Plan (DCP) amendments for the proposed Yippin Creek urban release area to the west of Wauchope has consultants engaged for bushfire, flooding and stormwater with fee proposals being assessed for biodiversity

·    Preparation of LEP, DCP and Contributions Plan (CP) provisions for the Port Macquarie Health and Education Precinct had the draft Master Plan exhibited with outcomes to be reported to Council

·    The Stage 1 review of the Port Macquarie-Hastings Development Control Plan 2013 has project planning commenced. The NSW Department of Planning, Industry and Environment is developing a standard DCP format in the future which will also assist to inform the review

·    A review of the housing related LEP and DCP provisions to promote housing choice options will have a consultant engaged to prepare a Local Housing Strategy and will continue into 2019-20

·    Preparation of LEP, DCP and CP provisions for the “gateway sites” at the intersection of the Pacific and Oxley Hwy had the planning proposal placed on public exhibition in April and May 2019.  A report on outcomes was reporting to Council in June 2019 to finalise the Planning Proposal and DCP

 

Delivery Program Objective: 4.5.2 Plan for infrastructure that supports population growth

·    The Roads, water and sewerage works program under preparation prior to commencing the review of the Major Roads Contribution Plan and Water and Sewerage Development Servicing Plans

 

Delivery Program Objective: 4.6.1 Develop and implement a range of programs for the environmental management of lands within the local government area 

·    Implementation of the Weed Management Program has included delivery of outcomes such as:

Over 620ha of land treated for invasive weeds

Over 850kms of weed dispersal routes treated

Over 720ha of Bushland under active management

Over 320km of riparian restoration works were undertaken

·    Delivering bushfire preparedness and planning programs to the community is has been undertaken including joint collaboration with Rural Fire Services

·    Ongoing education provided to residents, industry and community groups on Council’s tree management requirements within the Port Macquarie-Hastings 2013 tree management Development Control Plan

·    Over 1,280 customer requests relating to tree matters have been handled during 1 July 2018 to 30 June 2019 including those relating to public, private matters and illegal tree works

·    Estuarine Lake Linkages Program was undertaken

 

Council Service: Asset and Property Investments and Building Maintenance

Delivery Program Objective: 4.7.1 Promote renewable energy outcomes within Council

·    LED lighting upgrades complete for the Port Macquarie-Hastings Council office building

·    Wauchope and Kendall Pool were identified as existing Council facilities that were suitable to install solar energy systems.  Preliminary works completed, with the projects to continue into 2019-20

·    Implementation of the Long Term Energy Strategy actions has seen the six monthly update reports presented to the November 2018 and April 2019 Ordinary Council Meetings

 

Council Service: Water Supply

Delivery Program Objective: 4.8.1 Ensure all Council operations comply with environmental standards and regulations

·    Operating and maintaining water treatment plants in accordance with adopted maintenance programs has been undertaken

·    Operating the water supply network to ensure public health and safety has been undertaken

·    Operating and maintaining storage dams in accordance within the set guidelines has been undertaken

 

Council Service: Sewerage

Delivery Program Objective: 4.8.1 Ensure all Council operations comply with environmental standards and regulations

·    Operating and maintaining sewerage treatment plants in accordance with environmental licences, adopted maintenance programs and safety requirements was undertaken

·    Operating the sewerage network to ensure public health and safety has been undertaken with all defects identified through waste trade inspections undertaken and complaints/requests dealt with in line with service standards

 

Delivery Program Objective: 4.8.2 Increase community awareness and enable access to the natural environment

·    Delivering bushfire preparedness and planning programs to the community has been undertaken including joint collaboration with Rural Fire Services

 

Delivery Program Objective: 4.8.3 Promote Biodiversity Programs

·    The Draft Biodiversity Strategy was reviewed and placed on public exhibition. Implementation of actions will commence into 2019-20

 

Options

 

It is a statutory requirement under Integrated Planning and Reporting legislation to report on what has been delivered against the Delivery Program on a six monthly basis.

 

Community Engagement & Internal Consultation

 

·    Planning and Reporting Officer

·    Integrated Planning and Reporting Development Officer

·    Group Manager Organisational Performance

·    The General Manager, Directors, Group Managers and staff reporting against the annual 2018-2019 Operational Plan provide the basis for the Delivery Program Progress Report

 

Planning & Policy Implications

 

This report is aligned with legislative obligations under the Local Government Act and Regulation and the requirements of the NSW Integrated Planning and Reporting Framework

 

Financial & Economic Implications

 

There are no direct financial implications from this report. Quarterly budget review statements (QBRS) align with the reporting period referenced in this report.

 

Attachments

 

1View. Attachment A - 2017-2021 Delivery Program and 2018-2019 Operational Plan - Exception Report

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.13

 

Subject:     Annual Report of the Activities for the Mayor's Sporting Fund 2018/2019

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

2.3.2 Provide a range of inclusive sporting and recreational opportunities and facilities to encourage a healthy and active lifestyle.

 

 

 

RECOMMENDATION

 

That Council note the information outlined in the Annual Report of the Activities for the Mayor’s Sporting Fund 2018/2019.

 

Executive Summary

 

For the period 1 July 2018 to 30 June 2019 Council through the Mayor’s Sporting Fund Sub-Committee provided financial assistance in the amount of $14,925.00 to young elite athletes who gained selection/qualification in sports recognised by the National Sports Commission, to compete at State, National or International sporting competitions.

 

Three fund raising events were successfully coordinated and delivered during the 2018/2019 financial year raising $11,193.00 (nett).

 

Discussion

 

During the above 12-month period, the Mayor’s Sporting Fund Sub-Committee received 35 applications from local athletes across various different sports.  Our athletes have travelled extensively throughout Australia attending State Titles, National Championships and to International competitions.

 

Our young people represented our local area at various competitions including but not limited to: 

·    NSW Country Swimming Championships - Sydney,

·    Australian Age Swimming Championships - South Australia,

·    Australian Basketball Championships - Queensland,

·    All Schools Tennis Championships - Victoria,

·    All Schools Surfing Championships - South Australia, and

·    as a member of the Australian School Girls Hockey Team that travelled to and competed in South Africa, representing Australia.

 

The Mayor’s Sporting Fund Sub-Committee continues to work closely with local businesses and seeks innovative ideas to ensure the Fund’s profile remains high throughout the Port Macquarie-Hastings region. Through partnerships with both PRIME7 and Triple M & Hit FM, television and radio advertisements, promoting all of the fund raising events continue to be produced and aired in the lead up to each event.

 

The Wayne Richards Sporting Scholarship

 

Members of the Mayor’s Sporting Fund Sub-Committee and representatives from the Sunrise Rotary Club of Port Macquarie continue to work closely via a working group to coordinate and present the Annual Port Macquarie Sports Awards.  These awards across nine categories are to the value of $7,000, which includes $4,000 for the Wayne Richards Sporting Scholarship.

 

Applications for all categories in the 2018 Port Macquarie Sports Awards opened in March with applications being received until close of business on 30 September 2018.  On-line applications were accepted via the Port Macquarie Hastings Council website and the Port Macquarie Sunrise Rotary website. 

 

All applications received for the Wayne Richards Sporting Scholarship successfully lodged online were assessed against the criteria set down for the scholarship, with all but one application progressing through to the assessment stage.

 

Approximately 200 athletes & supporters, local businesses and local sporting community attended the Port Macquarie-Hastings Sports Awards Presentation Breakfast that took place at the Panthers Auditorium on Friday 26 October 2018.

 

At the Presentation Breakfast, Ms Toohey was announced as the Wayne Richards Sporting Scholarship recipient for 2018.  Ms Toohey attended the event and accepted the Award from Chairman of the Mayor’s Sporting Fund Sub-Committee - Mayor Pinson.

 

Through quarterly updates provided to the Mayor’s Sporting Fund Sub-Committee by Ms Toohey, the Sub-Committee received advice that the scholarship funding had been used to purchase new equipment, and has allowed Ms Toohey to travel and compete at various hockey competitions including the National Hockey Championships held in Hobart, Tasmania.

 

Ms Toohey continues to work and train hard in an effort to further her sporting career and has recently advised that she hopes to move to Sydney following the completion of her HSC later this year, and become a member of the Sydney Hockey League whilst studying at the University of Sydney.

 

Fund Raising Activities

 

During the 12 month period, three major fund raising events were successfully coordinated and staged.  These included the inaugural Southern Golf Day held at Kew Country Club, a “Weekend Wind Down” cruise on board Port AdVenture, and the 20th Annual Mayor’s Sporting Fund Eagle Insurance Brokers Golf Day held at Wauchope Golf Club.

 

From the three fund raising events held, the amount of $11,193.00 (nett) was raised.

 

Two of the three fund raising events listed above attracted sponsorship from local businesses.  At the time of writing this report, Sponsorship Agreements for two of the four fund raising event proposed to take place during the 2019/2020 financial year are already in place, with further discussions continuing with other identified potential sponsors for the remaining fund raising events.

 

Options

 

Nil.

 

Community Engagement & Internal Consultation

 

The Mayor’s Sporting Fund Sub-Committee.

 

Planning & Policy Implications

 

The Mayor’s Sporting Fund sponsorship agreements were prepared in accordance with the Council’s Sponsorship Guidelines. 

 

Financial & Economic Implications

 

The Mayor’s Sporting Fund Sub-Committee continues to conduct fund raising activities to provide sufficient funds to offer financial assistance to young elite athletes of the Port Macquarie-Hastings region who require assistance with the expenses they will incur travelling to and competing and elite sporting competitions.

 

The Sub-Committees activities are supported by Council staff on an ongoing basis, through the preparation of monthly meetings agendas and recording minutes, administering the funding allocations, significant involvement in the event organising of fundraising events every year and supporting Rotary for the annual Wayne Richards Scholarships.

 

Administrative costs of staff to support the Sub Committee is estimated at $36,500 per year, based on time allocation over a twelve month period.

 

Attachments

 

Nil

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          10.14

 

Subject:     Draft Community Participation Plan 2019

Presented by:  Strategy and Growth, Jeffery Sharp

 

 

Alignment with Delivery Program

 

1.1.1 Use a variety of tools to engage with the community in a manner that is transparent, effective, relevant and inclusive.

 

 

 

RECOMMENDATION

 

That Council:

1.       Endorse the Draft Community Participation Plan 2019.

2.       Place the Draft Community Participation Plan on public exhibition for 28 days from 23 September to 20 October 2019.

3.       Request the General Manager provide a report to the November 2019 Ordinary Council Meeting outlining community feedback provided during the public exhibition period.

 

Executive Summary

 

As a result of the passing of the Environmental Planning and Assessment Amendment Act 2017 in the NSW Parliament in November 2017, all planning authorities are required to prepare a Community Participation Plan (CPP) about how and when it will undertake community participation when exercising relevant planning functions.  

 

Community Participation Plans are required to meet mandatory requirements including:

·      public exhibition for a minimum periods for plans, development applications and other matters,

·      public notification requirements of plans or applications, and public notification of the determination or reasons for a determination.

A draft Port Macquarie-Hastings Council Community Participation Plan has been developed and as required are now proposing to place the draft Plan on exhibition to obtain community feedback before the Plan is published on the NSW Planning Portal, in December 2019.

Discussion

 

Community Participation Plans (CPPs) are a new requirement under the Environmental Planning and Assessment Act 1979 (the Act). A CPP will outline how and when planning authorities engage the community across their planning functions.

 

All applicable NSW planning authorities (including councils) are required to have the final version of their first CPP published on the NSW Planning Portal by 1 December 2019.

 

Currently, councils outline community participation requirements in multiple documents including a notification development control plan and community engagement plan or strategy prepared under section 402 of the Local Government Act 1993. Port Macquarie-Hastings Council’s community participation requirements for development applications are currently contained in the Port Macquarie-Hastings Council Development Control Plan 2013 (Chapter 1.3).

 

This includes information setting out specific exhibition timeframes (sometimes referred to as notification periods) for types for development applications.

The purpose of the CPP is to provide a single document that the community can access that sets out all of council’s community participation requirements under the planning legislation, including all minimum mandatory exhibition timeframes.

 

As such, the expectation is councils will transfer all community participation requirements from development control plans to their CPP or a community engagement strategy prepared to meet the CPP requirement.

 

Council staff are currently developing a Council Engagement Strategy. The intention is that the CPP requirements will be included as part of this overarching Council Engagement Strategy. Until this time, the CPP requirements are set out in a standalone Community Participation Plan, due to the requirements of having the plan published on the NSW planning portal by December 2019.

 

Options

 

As a result of the passing of the Environmental Planning and Assessment Amendment Act 2017 in the NSW Parliament in November 2017, all planning authorities are required to prepare a Community Participation Plan (CPP) about how and when it will undertake community participation when exercising relevant planning functions.  

 

Council therefore only has the to amend or not to amend the draft Community Participation Plan identified within this report.

 

Council may choose to:

1.   Place the draft CPP on public exhibition for 28 days to allow for public review and comment.

2.   Request further work be undertaken on the CPP and

3.   Place an amended draft CPP on public exhibition.

 

Option 1 is recommended by staff.

 

Community Engagement & Internal Consultation

 

The CPP has been developed in conjunction with Development Assessment and Strategic Planning staff and is in-line with current engagement practice for planning matters.

 

Planning & Policy Implications

 

Once the CPP is adopted by Council and published on the NSW Planning Portal, Council’s DCP 2013 will need to be amended to remove the community participation requirements as these would now be set out in the CPP. It is recommended that this amendment to the DCP would be part of the wider review of the DCP 2013 which is an Operational Plan item for 2019/20.

 

Financial & Economic Implications

 

There are no financial and economic implications in relation to this report.

 

Attachments

 

1View. Draft Community Participation Plan 2019

 

 


AGENDA                                                                                Ordinary Council

18/09/2019









 

 

What we are trying to achieve

A healthy, inclusive and vibrant community.

 

What the result will be

 

We will have:

              Community hubs that provide access to services and social connections

              A safe, caring and connected community

              A healthy and active community that is supported by recreational infrastructure

              A strong community that is able to identify and address social issues

              Community participation in events, programs, festivals and activities

 

How we will get there

 

2.1     Create a community that feels safe

2.2     Advocate for social inclusion and fairness

2.3     Provide quality programs, community facilities and public spaces, for example, community halls, parks and vibrant town centres

2.4     Empower the community through encouraging active involvement in projects, volunteering and events

2.5     Promote a creative and culturally rich community

 

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          11.01

 

Subject:     Flynns Beach Master Plan Community Engagement Feedback Report

Presented by:  Development and Environment, Melissa Watkins

 

 

Alignment with Delivery Program

 

2.3.4 Plan, investigate, design and construct open spaces, recreational and community facilities.

 

 

 

RECOMMENDATION

 

That Council:

1.       Note the information contained within the Flynns Beach Master Plan Community Engagement Feedback Report.

2.       Recognise the community engagement that has been undertaken regarding Flynns Beach Master Plan and thank the community for their feedback.

3.       Adopt the Flynns Beach Master Plan (Attachment 1), which includes minor amendments as outlined in this report.

4.       Request the General Manager consider funding opportunities for implementation of Flynns Beach Master Plan through development of future Operational Plans and relevant State and Federal government grant programs.

 

Executive Summary

 

The Draft Flynns Beach Master Plan was last considered at the Ordinary Council Meeting held on 17 July 2019 where it was resolved to place the Draft Flynns Beach Master Plan on public exhibition for 28 days from 22 July to 18 August 2019.

 

This report outlines the community feedback provided during exhibition of the Draft Flynns Beach Master Plan.  The Community Engagement Report is provided in Attachment 2 to this report.

 

The Master Plan proposes significant improvements to the Flynns Beach precinct including:

 

·    Further seawall upgrades

·    Park improvements including new landscaping and turf, provision of new park furniture, shelters, new barbecues and bubblers

·    Pedestrian access improvements including footpath connections along Tuppeny Road and crossings for Pacific Drive

·    Provision of a new clubhouse, or renovations to the existing structure

·    Installation of a small children’s playground

·    Bank stabilisation works

·    Bush regeneration

·    Formalisation of southern parking area.

 

This report recommends that the amended Flynns Beach Master Plan (Attachment 1) be adopted.

 

Discussion

 

The Draft Flynns Beach Master Plan (Attachment 4) was last considered at the Ordinary Council Meeting held on 17 July 2019 where it was resolved:

 

11.05 DRAFT FLYNNS BEACH MASTER PLAN - COMMUNITY ENGAGEMENT

RESOLVED: Griffiths/Cusato

That Council:

1.         Note the information contained in the Draft Flynns Beach Master Plan - Community Engagement Report 2018.

2.         Endorse the Flynns Beach Master Plan Community Engagement Plan.

3.         Place the Draft Flynns Beach Master Plan on public exhibition for 28 days from 22 July to 18 August 2019.

4.         Request the General Manager provide a report to the September 2019 Ordinary Council Meeting outlining community feedback provided during the public exhibition period.

CARRIED: 9/0

FOR: Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

AGAINST: Nil

 

In accordance with resolution 3, the draft Master Plan was exhibited and 32 pieces of feedback were received during the exhibition period. Feedback, which was generally supportive of the exhibited plan, as follows:

 

PROPOSED IMPROVEMENTS

DESCRIPTION

UPGRADE FURNITURE

Requests for additional BBQ’s, comfortable benches with back support, provision of shade and extra picnic tables.

PLAYGROUND

Feedback regarding the playground was mixed. Port Macquarie Surf Life Saving Club (PMSLSC) are concerned about the impact of noise associated with playground use on life saving operations.

 

Others recognised the benefit a playground in this location could provide for families enjoying Flynns Beach.

FITNESS STATION

Request for installation of beach volleyball courts and fitness machines.

UPGRADE SURF CLUB

General support for the upgrade of the surf club building.

 

PMSLSC have some concerns about proposed replacement of the facility, and possible impacts on surf lifesaving operations.

PROVISION OF DRINKING WATER POINTS

 

Request to include bubblers and/or water bottle refill stations.

PROVISION OF LIGHTING

Requests for lighting to be provided across the site.

ACCESS PATHS

Requests for:

·      Provision of access for wheelchairs, prams and pedestrians from Pacific Drive down to the beach, with no stairs.

·      A footpath from the top of the road Southern end of the beach on the eastern side of the road down to the Surf Life Saving Clubhouse.

INSTALL STAIRS AT SOUTHERN END OF WALL

Installation of stairs was supported.

BEAUTIFICATION OF THE AREA

Requests to:

·      Maintain the natural beauty of the area through any development

·      Undertake bush regeneration within the precinct

·      Tidy up of entrance to Tuppeny Road.

DROP-OFF ZONE

Provision of short term drop off car park was supported. Feedback was provided that:

·      It is preferred that two car spaces be available.

·      The drop off zone of the western side is in the wrong spot. It needs to in a more appropriate place. The identified location on the western side puts pedestrians at risk. 

AREA IN FRONT OF NORM MORGAN ROW

Support for seating near and around the Norfolk Island Pines.

EXTRA BEACH SHOWERS

Request for provision of extra beach showers.

VIEWING OPPORTUNITIES

One submission was opposed to proposed viewing areas near corner Tuppenny Road and Pacific Drive and Tully’s Headland, on the basis they will have a negative environmental impact.

 

Support was provided for the viewing opportunity near Rocky Beach access.

CREATION OF FRIENDS OF FLYNNS

A proposal to establish a voluntary team was proposed through development of the Master Plan.

SIGNAGE

The following feedback was provided in regard to signage:

·      Signage or branding of the area as Flynns Beach with an insignia could be included across the entire site

·      Signage highlighting how to identify rips currents and dangers in the area e.g. submerged rocks etc.

·      Improved beach safety signs that accommodate a few other languages for our visitors.

PARKING

Car parking feedback was provided:

·      Carpark places at the exit end set at 45 degrees for easy entry and exit.

·      Provide spaces that are not to minimum standard as they are too small.

·      Consider allocated parking for the Surf Schools to reduce impact of their parked vehicles merging onto the pedestrian and vehicle traffic.

PEDESTRIAN

SAFETY

Pedestrian safety was the issue that drew most feedback during the exhibition period. Submissions proposed:

·      Reduction in the speed limit for Tuppeny Road and the area around Flynns Beach shops. It was suggested that this could be permanent or imposed during peak use periods, like around schools

·      Consideration of alternative traffic calming devices

·      Relocation of the pedestrian crossing on Pacific Dr at the shops.

ROAD ACCESS

One submission proposed creating left and right turning lanes on the exit of Tuppeny Road to reduce motorist confusion.

CYCLE PATH

Request for a line-marked cycle path on Pacific Drive

OTHER CONSIDERATIONS

·      Retain the historical ambience of this area

·      Stop referring to the road to Flynns as Tuppeny Lane, it is Tuppeny Road.

·      Consider the impact the erosion is having on the stability of the road where people park. Consider installation of gabions to control erosion

 

The detailed submissions are included in the Community Engagement section of this report.

 

Staff have reviewed the community submissions and have identified some issues for consideration in finalising the Master Plan, as follows:

 

·    Location of the proposed children’s playground

·    The preferred option for the clubhouse facility

·    Lighting within the precinct.

·    Traffic management/pedestrian safety.

 

Staff will also correct the name of the road through the reserve to Tuppeny Road on the final draft Master Plan.

 

Children’s Playground

There was mixed feedback regarding the proposal to install a playground at Flynns Beach. Some recognise the benefit such infrastructure provides for families using this reserve. Others expressed concerns with construction and maintenance costs of a playground at this location.

 

PMSLSC is concerned about the proposed location of the playground. Their concern is that noise generated through playground use will negatively impact on communications between surf club members in the surveillance tower and the beach.

 

Staff support the installation of the playground as proposed. There is a shortage of local playgrounds to service the nearby neighbourhoods, with closest being John Downes Playground (650m) or Rotary Park Playground (2.2km). Flynns Beach is a preferred location as it can benefit from the nearby amenities such as toilets, cafe, barbecues and water bubblers, and shade from the existing trees. It will undoubtedly prove popular with younger beach users.

 

It is proposed that the playground will be relatively compact given the limited amount of green space available within the reserve.

 

Staff acknowledge PMSLSC concerns regarding the location identified within the draft Master Plan and propose to relocate it at the northern end of the reserve. This change in location for the playground does not negatively impact on the overall vision for Flynns Beach Reserve. 

 

Clubhouse Renewal - Option 2

One of the key elements of the draft Master Plan is the proposal to replace the existing surf clubhouse with a new facility in the future. This is identified as Option 2 on the draft plans. As can be seen in the Submission table below, a number of submissions were supportive of this proposal, while one submission did not support this on the basis of cost.

 

A condition based assessment is undertaken on all Council building assets every 3 - 4 years. An assessment of Port Macquarie Surf Clubhouse undertaken in 2018 determined that its current condition is 2 on a scale of 1 (unserviceable) to 5 (excellent condition). On this basis, staff estimate that the facility will need to be rebuilt in approximately 15 years. 

 

The importance of this facility to PMSLSC and the broader community may see the planning for replacement of this asset bought forward. At this time staff consider this element of the Master Plan to be a long term action.

 

It is important to recognise that the replacement of the surf clubhouse, as per Option 2, sees the new facility constructed slightly south of the existing facility. This option will also benefit PMSLSC who will be able to operate from the existing facility while a new clubhouse is being constructed.

 

Provision of street and park lighting

The provision of street and park lighting will significantly improve usability and safety of this area. On this basis, staff support the inclusion of street and park lighting in the master plan.

 

Traffic management/pedestrian safety

Pedestrian safety within this precinct remains a concern for the community, as outlined in the Community Engagement section of this report. A number of ways of addressing this concern were suggested through the public exhibition period such as speed zone reductions and installation of flashing lights similar to those associated with school zones. Council’s traffic engineers are aware of these concerns and have identified the most suitable options to improve pedestrian safety in this precinct. These improvements, which are identified within the draft Master Plan, include:

 

·    Provision of additional pedestrian refuges on Pacific Drive, near the southern and northern intersection with Tuppeny Road

·    Upgrading of the existing pedestrian crossing at Flynns Beach shops

·    Upgrading of the vehicular exit of Tuppeny Road

·    Provision of dedicated walkways along Tuppeny Road, creating separation between vehicles and pedestrians.

 

Concerns were also raised about a perceived reduction in car parking as a result of works planned in this Master Plan. Council recognises that this is a concern for beach users, particularly during peak holiday periods. The Flynns Beach Reserve area is highly constrained by landform and significant vegetation preventing options to increase parking yield in the immediate area. However, the Master Plan proposes to increase pedestrian safety and improve connectivity to the site making it easier to walk to Flynns Beach, or to park in nearby areas and walk to the beach.

 

One submission suggested changing the southern car park arrangement from 90 degrees as shown on the plan to 45 degrees to make it more user friendly. Staff do not propose to change the parking arrangement as shown on the Master Plan at this time. When this element of Master Plan is prioritised for delivery staff will develop a more detailed design for this area with a view to maximising car parking yield. This may result is a parking arrangement that is not exactly as depicted in the Master Plan, and 45 degree parking may be the result. 

 

Based on the information provided above, staff recommend the adoption of Draft Master Plan - Option 2 with amendments outlined in this report. The modified plans are presented as Attachment 1.

 

Options

 

Council can opt:

 

·    To adopt Flynns Beach Master Plan as was publically exhibited

·    To adopt Flynns Beach Master Plan as presented, which includes minor changes based on feedback provided during the exhibition period, as outlined in this report

·    To request modifications be made to Flynns Beach Master Plan

·    Not to adopt Flynns Beach Master Plan.

 

Community Engagement & Internal Consultation

 

Community were invited to participate in a variety of engagement methods during the period June - August 2019. Community members were encouraged to provide their feedback to Council, leave comments and make submissions email or online via Council’s Have Your Say website.

 

The Community Engagement Report is attached for information (refer to Attachment 2 ‘Community Engagement Report (Stage 2) Flynns Beach Master Plan’).

 

32 submissions were made in response to the Draft Flynns Beach Master Plan (Attachment 5). A copy of the Submissions has been provided to Councillors under separate cover. The details of these submissions, and Council’s response, is included below:

 

Submission Flynns Beach Master Plan

 

Issue

1.

Alan Forrester

 

The pedestrian safety would be further addressed with a 40 km/hr speed zone from the entry to the lane and exit, and include the car park/pedestrian crossing to the shops. The zone could have a 40km/hr flashing lights and be enforced during peak times - school holidays, weekends and public holidays between 9 and 4. This would add to the overall family friendliness of the area.

Signage or branding of the area as Flynns Beach with an insignia could be included across the entire site, including logo/branding being added to any planned informational signs on the beach/walkways/road and thereby promoting the area for all. Street pole flags or similar could be considered.

Response/

Comment:

A reduction is speed zone is not supported at this time. Staff have identified upgrading of the existing pedestrian crossing at Flynns Beach shops and installation of two additional crossing points as the preferred method of improving pedestrian safety in this area of Pacific Drive.

Staff note that there have been no other requests for branding for Flynns Beach through the master planning process. On this basis, this will not form part of the Master Plan at this point in time.

2.

Brenton Burden

I would like to see the carpark places at the exit end set at 45 degrees for easy entry and exit. This is a very popular beach and trees look pretty but take up car spaces, just have them at the ends. Hopefully the spaces are not to minimum standard as that is too small for family cars and kids opening doors. Vegetate the land on the North west side for shading if you must, not the car park.

Response/

Comment:

Council recognises that parking is a concern for beach users, particularly during peak holiday periods. The Flynns Beach Reserve area is highly constrained by landform and significant vegetation preventing options to increase parking yield in the immediate area. However, the Master Plan proposes to increase pedestrian safety and improve connectivity to the site making it easier to walk to Flynns Beach, or to park in nearby areas and walk to the beach.

 

Staff do not propose to change the parking arrangement as shown on the Master Plan from 90 degrees to 45 degrees at this time. When this element of the Master Plan is prioritised for delivery staff will develop a more detailed design for this area with a view to maximising car parking yield. This may result is a parking arrangement that is not exactly as depicted in the Master Plan, and 45 degree parking may be the result. 

3.

Mark Thomas

Rocky Beach stairs - good idea but a low priority I think.

Viewing Opportunity near Cnr Tuppenny and Pacific - I have to oppose this one as it will impact the EEC. It must be protected. There are two Threatened plant species at Flynn’s. Viewing Opportunity near Rocky’s access - Good idea, needs to be formalised. Informal tracks should be closed down. Tully’s Headland lookout, seating and shelter. I oppose this as we’ve just regenerated the area and is EEC. The plan acknowledges the area is EEC but proposes building stuff. I reject the notion that the pathway is “overgrown”. When we regenerated the area we deliberately made the path ‘low-tech’. It’s open for discussion. Southern access to beach - Formal stairs are long overdue. Please consider the impact the erosion is having on the stability of the road where people park. Remember there is an Endangered plant there. Southern carpark - Go for it! Crossing point from bottom of stairs near club (plan point 23) - agreed, it is pretty average at the moment. Gabions to control erosion - absolutely!

Response/

Comment:

Support for draft Master Plan inclusions are noted.

Viewing platforms have been incorporated at vantage points, which are currently being utilised by the community. Formalisation of these vantage points will reduce the impact on the EEC's caused by the existing informal movements. Revegetation of disturbed areas adjacent to the platforms will be implemented to help further address erosion issues.

The potential environmental impact of all elements of the Master Plan require further assessment. At a high level, impacts have been considered in informing the development of this draft plan. However, detailed assessment of environmental impacts will be undertaken as part of the required statutory approvals process as delivery of elements of the Master Plan are prioritised. 

Project leads will engage with other Council stakeholders (for example, Environmental Services) as part of this process.

 

4.

Nick G

AMAZING! This is the kind of sophisticated redevelopment Port Macquarie needs. As a local resident that enjoys Flynn's Beach, these upgrades will really enhance the experience of living in Port Macquarie. At present Flynn's is under-utilised. The proposed upgrades will undoubtedly improve the flow of visitors to this part of town and will ensure local shop-owners and stakeholders have great footfall to support their businesses. Improvements to the café and amenities along with the proposed viewing deck/platform will exploit the incredible natural beauty from Flynn's Beach. As an alternative to Town Beach, Flynn's deserves high quality infrastructure. I would love to see Flynn's Beach urbanised with colourful lights at night. It could be Port's answer to Vivid if there were seasonal lightshows at Flynn's Beach, The Glasshouse and the yet-to-be-built Aquatic and Leisure Centre. I'd also suggest looking at the Gold Coast Broadwater Parklands because they've made clever use of architectural and environmental features. Also, I'd suggest looking at the INCREDIBLE "Street's Beach" in Brisbane - not because of the manmade lagoon but because of the way they incorporate urban and natural features to create an unforgettable outdoor experience. The floral pavilions would really enhance the visual appeal of the beach.

Response/

Comment:

Support for the draft Master Plan is noted.

Request for colourful lighting is noted but not supported at this time. A key theme that has emerged through this master planning process has been the need to strike an appropriate balance between development of the precinct to contemporise the area to the benefit of an ever growing population base and tourism sector and the need to maintain the natural ambience of Flynns Beach.

 

5.

Peter Allen

We live near the beach and use it regularly, including after school surfing. Tuppeny Lane is dangerous for children, without designated pathways and limited parking. Option 2 is a great proposal, which properly addresses traffic and pedestrian issues and properly utilises this great space - another outstanding asset for residents and drawcard for tourists. Beach volleyball courts / posts would be another drawcard- they are cheap and aren’t found elsewhere. More BBQs please.

Response/

Comment:

Council staff are currently considering a community group proposal for installation of beach volleyball courts at Town Beach.

The draft Master Plan identifies provision of improved barbecue pavilion and picnic facilities. However, spatial constraints limit the amount of infrastructure that can be provided within the reserve without losing too much green space. This has been raised as a concern through development of the draft Master Plan.

6.

Peter Navin

I believe that much of the "plan" is perhaps achievable but not necessarily warranted. I do not believe that any playground or exercise area is needed. The area available for improvements such as these are very limited, there already exists a sufficient playground at John Downes Park and two exercise stations between Rocky Beach Reserve and Mill Hill reserve. I walk the Coastal Walk from Mill Hill to Swift Street daily and seldom see the equipment being utilized. The demand for more is not there. Similarly, the installation, ongoing maintenance and repair of playground items will be costly, may well not be cost-effective or warranted. I would anticipate that the Port Macquarie Surf Club has been and will continue to be included in all discussions in relation to the future "improvements" to the clubhouse building. What control of the use will the PMSLSC have over the use of the building? Consideration of alternative traffic calming devices should be investigated before the inclusion of speed humps on Tuppenny Road - NOT Tuppenny Lane. I am against any erection of a memorial to the fellow who died at Flynn's. Memorials such as the one suggested are not for council to erect and maintain. The idea of loved ones seeking council approval to have a memorial seat installed at some appropriate spot along a walkway or in a park/reserve with a small plaque attached, at their cost, has been in place since the early 80s and more than suffices for such memorials. Extra outdoor shower spaces would enhance the beach area and perhaps one more BBQ. Upgraded public toilets are required. There is already a cafe, no more are required. The present "under- construction" sea wall works will solve many issues when completed.  More information regarding the regeneration of the overgrown slopes above Tuppenny Road is required to be able to make any further comments/suggestions. Directional traffic arrows on the southern exit from Tuppenny Road may be helpful to those not conversant with the road. I do not see that too much extra road works are required at the top of the stairs from Tuppenny Road to Pacific drive. No marked crossing is necessary at the exit point of the stairs to Tuppenny Road. Parental control and responsibility are required. I would anticipate that before any adoption of the final plan for the area by council, residents have a final opportunity to inspect the final plan and seek clarification on any issue, preferably at a public meeting. Thank you for the opportunity to comment on the Draft Plan. Try to keep the historical ambience of this rare area as it is, not as a futuristic place for the masses.

Response/

Comment:

There is a shortage of local playgrounds to service the nearby neighbourhoods, with closest being John Downes Playground (650m) or Rotary Park Playground 2.2km. Flynns Beach is a preferred location as can benefit from the nearby amenities such as toilets, cafe, barbecues and water bubblers, and shade from the existing trees.

Council recognises PMSLSC are a key stakeholder in this precinct and will engage with them through any future improvements / redevelopment of the surf club building.

PMHC has leased the existing clubhouse facility to PMSLSC, with the current agreement being for a 20 year period which commenced a few years ago.

Traffic calming measures will be further investigated during future design stages.

The Master Plan has been updated to correctly identify Tuppeny Road.

There is no mention of a memorial in the masterplan. Council have an existing policy whereby members of the community are able to apply for a memorial seat.

7.

Sergio Pavan

Very comprehensive and positive plan. Happy to support the concept, the devil is often in the detail and will look forward to the unfolding and development of the plan.

Planners seem to have covered all at this stage. I support the Council statement on the Tidal Pool issue as noted in the plan. I am strongly opposed to such a project on many levels, none the least is the intrusion of a built structure onto a world class natural and beautiful beach and landscape.

Response/

Comment:

Comments are noted.

 

8.

Tessa Hodson

Lots of good features. Prefer option 1 - upgrade of existing surf club if this means lower cost.

Please add some comfortable benches with back support on the lawns under the Norfolk Pines for people who just want to sit comfortably and enjoy the view.

Response/

Comment:

Comments are noted.

 

9.

David Wrigley

It all looks absolutely fantastic, we always expected The Flynns Beach area over the past 50 years to become something.  Now it all looks like what we all hoped for is finally happening. I can see why the 80% of people submitting love it. I do as well. Shade is paramount and add a children’s playground great. I suppose a Tidal pool may come along in the future. Nice older tidal pools shall be repaired in the area meantime. The volume of shark sightings may increase as such a tidal pool may be a wonderful option at Flynns in the coming years. The new surf club expansion looks very classy. My only concern is with all this happening many more people will arrive and more parking shall possibly be needed. If there is an event of an evening at The Surf Club +the new Surf club Restaurant + The Blue Whale eatery at 4 Flynn Street. It is of some concern as I watch 20 – 30 vehicles of an evening already looking to park and doing a U turn at Flynn and Surf Street. I see from my balcony how popular the Blue Whale is becoming and the volume of cars arriving and looking to park, it is far greater than in the days when “Thommo’s” seafood restaurant was paramount or any others who tried to make this largish establishment work. Seating for over a hundred. Lots of vehicles now filling Flynn and Surf Street especially on a Friday evening…

Response/

Comment:

Comments are noted.

 

Council recognises that parking is a concern for beach users, particularly during peak holiday periods. The Flynns Beach Reserve area is highly constrained by landform and significant vegetation preventing options to increase parking yield in the immediate area. However, the Master Plan proposes to increase pedestrian safety and improve connectivity to the site making it easier to walk to Flynns Beach, or to park in nearby areas and walk to the beach.

10.

Elizabeth Casey

1. There needs to be an inclusion to show proposed lighting of the area.

2. The comments about maintaining the natural beauty of the area are strongly supported but the potential future inclusion of a tidal bath is inconsistent with maintaining the natural beauty i.e. it would destroy the natural rock formations and beach scape.

3. I support the establishment of “Friends of Flynns Beach” and would be willing to participate in the establishment of this group.

4. I support both option 1 and 2 but option 2 with a new club house would be preferable. I realise that the option involving a new club house is a far more costly scenario and may delay the implementation of other improvements outlined in option 1. I therefore would propose that option 1 be modified to allow all its inclusions to proceed as soon as possible, whilst incorporating contingency to include a new club house (as per option 2) in the future.

Response/

Comment:

Staff support the inclusion of street and park lighting in the final draft Master Plan.

Other comments are noted.

11.

Bev Carver

Love the idea of revitalising Tully's Lookout. Also, Tuppenny Road not Tuppenny Lane. I notice there will be some recognition/remembrance of those who have lost their lives at Flynn's Beach. E.g. Bronson. I know of another local family who lost their son at this beach - will he also be part of the memorial? My Dad was on the Building Committee for the current surf club building. I am writing the 100 year history of the surf club.

Response/

Comment:

Comments are noted.

There is no mention of a memorial in the Master Plan. Council have an existing policy whereby members of the community are able to apply for a memorial seat.

12.

Cadence Ward

We do not need another new playground in Port Macquarie-Hastings. Perhaps instead of building a new, unnecessary playground, council could upgrade existing ones to be sun safe, fenced in, with free access to water bubblers etc.

Port Macquarie struggles with car parking, especially during summer when the annual flood of tourists occurs and they proceed to take up every car park we have. Utilise the space being made available, and increase the amount of car parks being added to a beach that has previously struggled to keep up with demand.

Response/

Comment:

There is a shortage of local playgrounds to service the nearby neighbourhoods, with closest being John Downes Playground (650m) or Rotary Park Playground (2.2km). Flynns Beach is a preferred location as can benefit from the nearby amenities such as toilets, cafe, barbecues and water bubblers, and shade from the existing trees.

13.

Christian Schafer

I am in favour of the "Flynns Beach Master Plan". I believe this plan is a great design and enhances the beach area. I have no adverse comments. Thank you

Response/

Comment:

Comments are noted.

 

14.

Christina Parkin

Please do not impact on the degree of shady green areas - this is what I love about FB. The rest looks great and I commend the designers! A small playground for kids in the shaded area - I know there is a beach but for those times when users want to use the amenity for BBQs etc., it would add to the potential usage.

Response/

Comment:

Comments are noted.

A playground is proposed within the Master Plan.

15.

Fran Lake

I have been watching the work progress from the start and I find the draft plan a little confusing with most of the visual plans on site back to front but am hopeful/confident the finished product will be worth the wait. I think it is well past time the club facilities (showers change rooms) were upgraded. I am aware there was a grant to upgrade the women’s facilities a little while back but am left disheartened as we still have toilets which don’t flush properly, wash basins with hardly any water coming from the taps and hot showers that may work occasionally but more often don’t if there is more than one person to shower especially if the men’s showers are being used at the same time and a ceiling that has more leaks than before the renovations!

Response/

Comment:

Comments are noted.

 

16.

Ian Ramsay

I do not live in Port Macquarie but we are regular visitors to Port and we regard Flynns Beach as our front yard. I have had a look at the proposal and the only comment I can make is that from my observations I feel that the upgrade is long overdue. Obviously we are all aware of the current parking status and it is long overdue for a revamp. Better beach access will I feel be a tremendous asset as would improve picnic facilities and a playground. I feel the proposed improvements will greatly enhance the area and I fully support the proposal.

Response/

Comment:

Comments are noted.

 

17.

Janette Turnbull

Do not put in a playground at Flynns Beach. Children are taken to the beach so they can experience a different form of play and learn about the coastal area of our country, discovering rock pools etc. Children can be taken to a number of playgrounds in the area if that is the experience the parent is giving them. It would be vandalised within the week as at night it is very out of sight which makes it an easy target. If you want to spend money on recreation that is going to help the community and give families the opportunity to stay out longer, put in toilets to all playgrounds. It is irresponsible of council to keep allowing the building of playgrounds without these facilities. It is a health issue. It is a moral issue. It is another ignorant decision the council seem to be good at.

Response/

Comment:

There is a shortage of local playgrounds to service the nearby neighbourhoods, with closest being John Downes Playground (650m) or Rotary Park Playground (2.2km). Flynns Beach is a preferred location as can benefit from the nearby amenities such as toilets, cafe, barbecues and water bubblers, and shade from the existing trees. Staff also propose to update the Master Plan to include lighting, which will improve passive surveillance and reduce the likelihood of vandalism.

18.

Lyn Webb

My main concern is that there seems like a lot of the beach (sand area) will be overtaken by the construction, so that when the tide is fully in there will be a lot less space for holiday makers and locals to sit on the sand. I have lived near this beach for 25 years and at busy holiday times the whole beach is full of people and beach umbrellas etc. Also locals who want to walk the beach every day would only be able to do it when the tide is out!!

Response/

Comment:

Comments are noted. Proposed elements of the Master Plan will not impact on the beach area, with the exception of the upgrade of the seawall. The upgrade of the seawall is an extremely important component of the overall Master Plan, in ensuring that the existing reserve and associated infrastructure is protected in the future. The impact of the seawall on available beach space is minimal, as can be seen through construction of Stage 1 currently underway. The new wall is constructed in front of the existing wall, impacting on beach space. However, this is offset as more usable reserve space is created behind the seawall.

 

19.

Kaye Waters

Please provide safe and easy access for wheelchairs, prams and pedestrians from Pacific Drive down to the beach, with no stairs.

Response/

Comment:

Existing landform and environmental constraints make it difficult to achieve access compliant grades for walkway connections from Pacific Drive down onto Tuppeny Road.

An accessible ramp connecting Tuppeny Road with the beach forms part of the current seawall upgrade.

The Master Plan proposes to significantly improve access in the area around the surf club as improvements are delivered.

20.

Annie

The draft Master Plan looks great. I do believe we need to upgrade our surf clubs to provide more facilities & modernise - just need to consider if there will be sufficient parking at Flynns Beach to accommodate increase usage of the surf club for functions etc. Please, if you upgrade or build a new surf club you add to the council's future works (not too far in the future) the same for Tacking Point Surf Club. The improvements to Flynns Beach may be at detriment to Tacking Point Surf Club usage and thus fund raising ability.

If you include outdoor gym type area - please make it similar to Town Beach - that is the style that you can move i.e. fitness machines - this allows all ages & disabilities to benefit. Include bubblers with water bottle refill stations. Consider improved beach safety signs that accommodate a few other languages for our visitors.

Response/

Comment:

Comments are noted.

Council has a history of partnering with surf clubs to improve clubhouse facilities. The key driver for surf club renewal is building condition. Council undertakes condition based assessment of surf clubs every few years. Based on assessments undertaken during 2018, Council’s priority is on working with Camden Haven Surf Life Saving Club to replace their facility as it is in the worst condition of all four surf club buildings in the Port Macquarie - Hastings area.

21.

Daniel Barakat

A tidal pool would be a great plan for Flynns Beach community and greater Port Macquarie. All other proposals are great, anything new will bring more life to Flynns Beach.

Response/

Comment:

Comments are noted. The proposed tidal pool does not form part of the scope for this Master Plan.

22.

Trudy Thwaites

Play area and more barbeques would be fantastic. Better access for pedestrians especially those unable to use stairs.

Response/

Comment:

Play area and barbecues are included within the master plan.

 

23.

Rachel Rhodes

Bronson Rhodes Memorial incorporating seat and plaque and contemporary art work such as a Sculpture etc. A dedicated art wall in Bronson Rhodes name with community artists invited to conduct community workshops to create community art installations. Signage highlighting how to identify rips currents and dangers in the area e.g. submerged rocks etc.

Response/

Comment:

Council is currently reviewing the Public Arts policy, which will direct the content and theme of the public art / sculpture proposed for this location.

Council have an existing policy whereby members of the community are able to apply and purchase a memorial seat - any request for a memorial seat should be made in this manner.

24.

Andrew Bailey

Excellent plan, well-conceived and all elements make sense. I would suggest that tiered concrete steps instead of the proposed vertical seawall would be a better outcome in terms of environment, facility and engineering stability. I am confident that Option 2 (replacement of Surf Club) would be a much more viable long terms strategy than refurbishing the old surf club. Ensure use of natural materials - hardwood etc. rather than treated pine. Ensure more space for Café area

Response/

Comment:

Comments are noted.

 

25.

Annemieke English

The Master Plan looks very comprehensive, hopefully will make for a safe enjoyable place for lots of use in the future years. Being a beach walker, access to Flynns Beach across Tuppenny Road is probably my first concern. The speed limit is never adhered to and the vision is poor. My only easy suggestion is to put a diagonal crossing from the bottom of the stairs to the top of the next set of stairs and indicate on the road that there is a crossing ahead. This may make it a little safer for pedestrians. I think it is wonderful that some thought is being put into future use of this beautiful beach and area.

Response/

Comment:

Staff have identified upgrading of the existing pedestrian crossing at Flynns Beach shops and installation of two additional crossing points as the preferred method of improving pedestrian safety in this area of Pacific Drive.

Pedestrian safety along Tuppeny Road will be improved with provision of a designated walkway adjacent to the road.

Improved pedestrian safety across Tuppeny Road from Flynns Beach shops will be addressed in the long term with the plans for a crossing above the road connecting with the new surf club facility. A short term solution to this issue still needs to be resolved by staff.

26.

Denise Herd

The Master Plan appears to be well considered. My suggestions would be: An extension of the cafe area with easy handicapped parking access close to the cafe. Children's safe play equipment in a child safe fenced area with seating for parents so they can supervise their children.

Response/

Comment:

Comments are noted.

 

27.

Wayne Hudson

As a long term resident of Flynns Beach the plan looks okay. Move the children’s playground from the centre of the beach to the north end. That way the load (people and parking) would be spread across the entire beach rather than concentrated in the centre. More of the beach would be used and accessed which would be great rather than concentrating it near the centre. It is important to maximise parking too and so the boardwalk next to the existing parking area is a good idea. The plan looks to remove some parking which would be catastrophic on such a busy beach. Please don’t remove any parking, because summer time and also nipper days this is ALL needed. Updating the surf club looks amazing and will bring a more user friendly beach and a better and more state of the art surf club for such a busy beach. More lighting at night. It is extremely dark and with these new decks etc. it would be great to use into the dusk and night times for family dinners, gatherings etc.

Response/

Comment:

Comments are noted.

Staff propose to change the location of the playground in the final draft Master Plan to the northern section of reserve, as suggested.

Staff are also recommending inclusion of street and park lighting in the final plan.

Council recognises that parking is a concern for beach users, particularly during peak holiday periods. The Flynns Beach Reserve area is highly constrained by landform and significant vegetation preventing options to increase parking yield in the immediate area. However, the Master Plan proposes to increase pedestrian safety and improve connectivity to the site making it easier to walk to Flynns Beach, or to park in nearby areas and walk to the beach.

28.

Corey Enfield

Drop off zone of the western side is in the wrong spot. It needs to in a more appropriate place. The identified location on the plan puts pedestrians at risk. Reducing the speed limit down to 30km in the Flynns Beach shop precinct and Tuppeny Road. Better signage/warning signal to clearly identify the pedestrian crossing. A footpath would be good from the top of the road Southern end of the beach on the eastern side of the road down to the Surf Life Saving Clubhouse. Possibility of considering allocated parking for the two Surf Schools.

Response/

Comment:

A reduction is speed zone is not supported at this time. Staff have identified upgrading of the existing pedestrian crossing at Flynns Beach shops and installation of two additional crossing points as the preferred method of improving pedestrian safety in this area of Pacific Drive.

A footpath connection from the surf clubhouse south along Tuppeny Road to Pacific Drive is included in the plan.

Allocated parking for surf schools is not supported at this time.

29.

Latif Ucdereli

Pedestrian safety from the shops up the top down to the beach. When any construction is occurring in the area to engage with the businesses, this will ensure they have enough lead time to plan and prepare.

Response/

Comment:

Improved pedestrian safety across Tuppeny Road from Flynns Beach shops will be addressed in the long term with the plans for a crossing above the road connecting with the new surf club facility. A short term solution to this issue still needs to be resolved by staff.

30.

Rick Rolff, Secretary PMSLSC

Any proposed redevelopment of the Surf Club building would need to be done in close consultation with the Club. Whilst the current concept is in line with the Surf Club Master Plan done some years ago any work to advance the design would need close consultation with the club to ensure its primary function is suitable to support the club and councils surf lifesaving functions. The original club building, the construction of which dates back to the 1950's, was financed by the club along with the numerous upgrades and maintenance to the present day and as such the club has a considerable financial interest in the existing building. Proposed storage for surf schools would need to be a standalone facility separate from the Surf Club Building. There is no room within the current building and if storage was to be considered in any redevelopment of the club it would need to be separate from the club areas with its own access. The club would not consider loss of footprint to accommodate this additional storage. We will not consider the playground suitable for the beach reserve and believe it should not proceed. The beach is its own playground and such a facility would be better elsewhere. We have concerns with its position close to the observation tower. The tower is the major observation location for swimmers in trouble and as such need clear radio reception between Surf Lifesavers during rescue events. Noise from playground adjacent the tower would compromise this function.

Response/

Comment:

Council recognises PMSLSC as a key stakeholder in development and delivery of this master plan. Council will support the club with plans for redevelopment of the surf club building, when deemed appropriate, to ensure that this critical community service is supported with appropriate infrastructure to service a growing regional city and tourism destination.

Council does not have plans to provide storage for surf schools within the surf club.

There is support for provision of a playground at Flynns Beach. However, noting PMSLSC concerns about noise, staff are proposing to reposition the playground at the northern end of the reserve.

31.

Tracey Wells

Happy with the draft plan. Pedestrian safety and car parking has been my concern in this area.

Response/

Comment:

Comments are noted.

 

32.

David Craddock

Move existing crossing at the Flynns Beach shops south by 100m and remove parking from in front of it (directly)

Response/

Comment:

Staff have considered a range of options and have identified upgrading of the existing pedestrian crossing at Flynns Beach shops and installation of two additional crossing points as the preferred method of improving pedestrian safety in this area of Pacific Drive.

 

Planning & Policy Implications

 

A majority of works identified in the draft Master Plan are considered as Exempt Development or Development permitted without consent as identified in sections 65 and 66 of State Environmental Planning Policy (Infrastructure) 2007.

 

Ongoing planning across Council’s infrastructure network will be undertaken to achieve integration with existing assets and ensure safe and efficient operations of public roads whilst still meeting the intent of the master plan.

 

The adoption of this Master Plan will inform the development of other key planning documents:

 

·    Coastal Management Program (CMPs). CMPs identify coastal management issues and the actions required to address these issues in a strategic and integrated way. An adopted Master Plan will inform CMP actions for Flynns Beach.

·    Plans of Management (POM). In accordance with the Crown Lands Management Act, by 30 June 2021 Council is required to develop POM for Crown reserves for where Council is identified as Council Crown Land Manager. Flynns Beach is one of these sites and staff will commence preparation of a Flynns Beach Reserve POM during the current financial year.

 

Financial & Economic Implications

 

The total cost of implementing the Master Plan is estimated at $20 million.

An itemised breakdown of this cost estimate is attached (refer to Attachment 3 ‘Flynns Beach Master Plan - Cost Estimate’). Staff recognise that delivery of the Master Plan as presented will require significant investment. However, the Master Plan is a long term vision for this highly valued public space and staff estimate that its implementation could take 15 years for some elements, such as the construction of a new surf club facility. 

 

An allocation of $3.1 million is identified in the Recreation and Buildings 10 year works programme for Reserve Upgrades in 2021/22. While this budget has been identified in the works programme, allocation of these funds will be subject to adoption by Council through an annual Operational Plan in the future. 

 

The improvements identified within the Flynns Beach Master Plan provide a range of social, health, environmental, economic and tourism benefits. On this basis, there are a range of state and federal government grant programs that have potential to partner with Council and other funds in master plan implementation. Examples of such programs are Building Better Regions Fund, Crown Land Improvement Program and Coastal Management Program grants.

 

Attachments

 

1View. Flynns Beach Master Plan - Final Draft

2View. Community Engagement Report (Stage 2) - Flynns Beach Master Plan

3View. Flynns Beach Master Plan - Cost Estimate

4View. Draft Flynns Beach Master Plan - as exhibited

5View. Flynns Beach Master Plan - Community Submissions

 


AGENDA                                                                                Ordinary Council

18/09/2019

 

 

Item:          11.02

 

Subject:     Port Macquarie Aquatic Facility - Site Selection

Presented by:  Development and Environment, Melissa Watkins

 

 

Alignment with Delivery Program

 

2.3.4 Plan, investigate, design and construct open spaces, recreational and community facilities.

 

 

 

RECOMMENDATION

 

That Council:

1.       Note the information contained in the Port Macquarie Aquatic Facility- Site Selection Report.

2.       Acknowledge the community engagement that has been undertaken regarding a new Aquatic Facility in Port Macquarie and thank the community for their feedback on their preferred site.

3.       Reconfirm Macquarie Park as the preferred site for a new Aquatic Facility in Port Macquarie.

4.       Request the General Manager to proceed with the next stage of the project being detailed design and approvals; including development of a Strategic Concept Design.

5.       Request the General Manager provide a future report to Council on the progress of detailed design and the Strategic Concept Plan in June 2020.

6.       Request the General Manager provide a future report to Council on the outcome of discussions with the displaced user groups of Macquarie Park, being Port Macquarie Football Club & Port Macquarie Army Cadets to identify suitable alternative facilities in June 2020.

 

Executive Summary

 

Following a report to the July 2019 Meeting of Council, it was resolved that the Port Macquarie Aquatic Facility project proceed to the next stage of community engagement, being site selection on six identified sites:

 

·    Macquarie Park (Gordon Street)

·    Dixie Park (Aston Street)

·    Findlay Park (Findlay Avenue)

·    Upper Oxley Oval (Pacific Drive)

·    Thrumster Sporting Complex (College Drive)

·    Wayne Richards Park (Koala Street)

 

A seventh option, being a like-for-like upgrade of the existing Port Macquarie Pool complex, was also identified as an option with the acknowledgement while the site is not large enough to accommodate the spatial requirements of a new contemporary Aquatic Facility it would provide an opportunity for the community to provide feedback on the implications of this option

 

A community consultation period, which encompassed diverse engagement methods to reach a broad cross section of the community, was undertaken from Monday 22 July - Sunday 1 September, 2019.

 

In addition to community engagement initiatives and to further support the site selection process, a Site Selection Workshop was conducted with representatives across Council divisions to identify and consider further planning considerations for each option.

 

Through analysing the feedback received from the community and the outcomes of the Site Selection Workshop, Macquarie Park at Gordon Street, Port Macquarie has been reconfirmed as the preferred site for a new Aquatic Facility within Port Macquarie.

 

This report recommends that Council proceed with the next stage of the project being detailed design and approvals; including development of a Strategic Concept Design.

 

Discussion

 

At the Ordinary Council meeting held on 17 July 2019, Council resolved the following:

 

11.04 PORT MACQUARIE AQUATIC FACILITY - SITE SELECTION

 

RESOLVED: Cusato/Griffiths

 

That Council:

That Council:

1.         Note the details of community engagement that have been undertaken to date as outlined in this report regarding a new aquatic facility in Port Macquarie;

2.         Note the facility design components contained within the Otium Planning

Group’s Port Macquarie-Hastings Aquatic Strategy in conjunction with the community’s 2017 feedback on priorities for inclusion in a new facility;

3.         Note the schematic layouts containing the facility design components for six (6) identified sites for the new Port Macquarie Aquatic Facility and the alternate option to upgrade the existing site;

4.         Endorse the Port Macquarie Aquatic Facility Community Engagement Plan and proceed to the next stage of community engagement on the seven (7) options contained within this report; and

5.         Request the General Manager to table a report at the September 2019 Council meeting detailing the outcomes of community engagement.

 

CARRIED: 9/0

FOR: Alley, Cusato, Dixon, Griffiths, Hawkins, Intemann, Levido, Pinson and Turner

AGAINST: Nil

 

In accordance with resolution 4 above, Council staff commenced further engagement with the community on Monday 22 July regarding the proposed Port Macquarie Aquatic Facility as per the project’s endorsed Community Engagement Plan, with a specific focus for this stage of engagement on selection of a preferred site. Various engagement activities were undertaken to reach a broad cross section of the community, incorporating online surveys, stakeholder meetings, targeted letter drops, traditional media and social media, online submissions, email blasts and Aquatic Facility pop-ups at two shopping centres and the Port Macquarie Pool.

 

Following an overwhelming response from the community and feedback that further time was required for community members to provide a sufficient response to Council on this project, the consultation period was extended for a further two weeks and closed on Sunday 1 September. The engagement activities resulted in 880 surveys being completed and 57 written submissions received. From the consultation outputs, the community identified Macquarie Park as their preferred site for the Port Macquarie Aquatic Facility (refer to Attachment 1 - Port Macquarie Aquatic Facility Site Selection - Community Engagement Report).

 

Survey Responses - What did the community tell us?

 

 

A majority of respondents live in Port Macquarie.

 

 

A majority of respondents were aged between 31 and 75 years of age.

 

 

The community were asked about their usage of Council owned pools. As can be seen above, a majority of respondents identified as being regular users of Council’s pools. The table below identifies that a significant majority of persons surveyed who identified as using Council pools use the Port Macquarie facility.

 

 

 

If respondents identified as being a member of a current user group of one of the potential sites, or they neighbour one the potential sites, they were asked to identify the site.

 

 

 

 

47% of respondents either agreed or strongly agreed with the statement that the new Aquatic Facility should be located within the Pot Macquarie CBD compared with 33% who disagreed or strongly disagreed. 20% of respondents were neutral on this criteria.

 

 

There was not a strong outcome from this question with 42% being neutral, 26% disagreeing and 32% agreeing with the statement.

 

 

89% of all respondents either agreed/strongly agreed that the Aquatic Facility should be accessible by all forms of public transport.

 

 

No strong opinion either way for this criterion with 40% of respondents neutral, 27 % disagreeing and 33% agreeing with this statement.

 

 

A clear majority of respondents (70%) agreed with this statement.

 

 

41% of respondents are neutral about this staement, however more respondents are not in favour of building on a landmark site (38%) than for (21%).

 

 

A majority of respondents (55%) indicated that they would support a site that may require additional construction costs to enable all identified features of the Aquatic Facility to be delivered, compared with 14% for costs to be minimised and 31% selecting a balance of both cost and location.

 

Respondents were asked to select their first, second and third choices for the location of the new Aquatics Facility (from the list of the six new sites and the upgrade of the existing site). The results are summarised below:

 

 

Macquarie Park is the most preferred site with 20.8% of all votes cast. Second is an upgrade of the existing pool site with 19.1% of the votes and third Wayne Richards Park with 18.1% of all votes cast.

 

 

The Macquarie Park site has 25% of the first choice votes with a like for like upgrade of the existing pool site and the Thrumster Sporting Complex site showing just over 21% of votes each.

 

 

 

The site choices were weighted with three points for 1st choice, two points for 2nd choice and 1 point for 3rd choice. As can be seen above, when the sites are totalled for all votes cast using this weighting method, Macquarie Park has the greatest number of points at just over 22% of the possible points. Second is the upgrade of the existing pool site with 19.4% of all points available, closely followed by Thrumster and Wayne Richards Park both with just under 18% of the possible points. 

 

 

Macquarie Park was the preferred (first choice) site for regular users of a pool in the Port Macquarie-Hastings LGA with 32% of the 394 regular pool users selecting this site.  Thrumster was the second most preferred site with 18% of the votes.

 

It is interesting to note that of the 66 votes cast for Thrumster by regular users, 27 were from people who lived outside of Port Macquarie (22 in Wauchope and 5 in Lake Cathie/Bonny Hills and the Camden Haven). 26 respondents were regular users of pools other than the Port Macquarie Pool - Wauchope Pool (24); Kendall (1) and Laurieton (1).

 

Although the numbers shown above are relatively small, it is important to consider the impact on visitation to outlying pools from regular users, the Wauchope facility in particular, if the new Aquatic facility were to be located at Thrumster.

 

In addition to the questions included above, the survey asked the following:

 

·    Please outline below any specific comments you have regarding your preferred sites, or any of the potential site locations.

·    Do you have any other specific comments about the proposed Aquatic Facility?

 

The following themes/comments were provided in response to these questions:

 

THEME / COMMENT

NUMBER OF OCCURRENCES

 

Thrumster is a growing area and central to LGA and highway

10

Don’t impact local sporting clubs especially football clubs

6

Ample Parking required

6

Macquarie Park/ CBD ideal for tourists, public transport, convenient for local schools, close to shopping

4

Accessible by Public Transport especially school buses

4

Control the costs and make it practical

3

Not in CBD due to traffic congestion and/or parking issues

3

Needs to be in town

3

Tidal Pool preferred - therefore have aquatic facility at Thrumster for spread of facilities

3

Access and area for future expansion

3

Upgrade current pool - holds a lot of history

2

Inclusion of diving facilities

2

Upgrade current so as to spend money in other towns across LGA

2

Wauchope

2

Don’t use Dixie due to impact on sporting users; will be less accessible for LALC events

2

Location near the Sewerage Treatment Plant not suitable and should not be considered.

 

2

Should be within 5-10 minutes of Port Macquarie

1

Don’t use Findlay due to impact on sporting users

1

If football club impacted relocate to Wayne Richards Park

1

Heated indoor pool accessible year-round

1

Kids water play

1

Near the hospital

1

More aquarobics classes at Wauchope

1

Needs to be funded and sorted as soon as possible

1

Involve the public

1

Pool access for elderly and disabled

1

Lagoon in old Coles Area

1

Incorporate gym with cost included in pool admission

1

Use Facebook to advise of usage restrictions due to carnivals etc.

1

Not Wayne Richards - in the middle of nowhere

1

Existing site is fine - build multi-storey carpark on adjacent site

1

No 25m indoor pool - open air preferred

1

 

In addition to the surveys, 57 submissions were made during the engagement period. Summarised comments are included below:

 

No.

Name

SUBMISSION SUMMARY

1

A and J Steinmetz

Opposing Oxley Park as a location, requesting the area be kept as a green space.

2

Philip and Anne Henry

Favouring Thrumster as the site location.

3

Ines Zanin

Positive for a new Aquatic Facility anywhere in Port Macquarie, just not in Wauchope as too far for seniors.

4

Larry Brook

Supportive for a 10 lane 50m pool and 10 lane 25m pool. Has considerable knowledge in the Aquatics area and happy to participate in the process (Life Member of Port Swim Club).

5

David Brown

Opposing Oxley Park as a location, requesting the area be kept as a green space (no pool & high rise). Also objected to the removal of the Norfolk Island Pine trees at Oxley Oval.

6

Rod and Dawn Mallinson

Opposing Upper Oxley Oval as a site location, requesting the area to be kept as open green space.

7

Carol Griffiths

Supportive of a modest upgrade of the existing pool facilities only. Not in favour of spending $40-50million when the rural road network is deteriorating.

8

Ray Griffiths

Strongly opposes spending $40-50 million on the new Aquatic Facility, prefer the money to be spent on the rural road network.

9

Jo-anne Stavely

Strongly agrees that the site locations should be located as close to the CBD as possible.

10

Diane Irving

Preferred site location is at Wayne Richards Park where the Council depot is. Is also keen for an ocean pool for the elderly.

11

Phillip Mallia

Upgrade the existing site, walk in heated pool with spa and sauna.

12

Shirley Thompson

Macquarie Park is the preferred site.

13

Janette Turnbull

Opposed to a new Aquatic Centre, if the area requires another pool build one at Sovereign Hills (but not a huge centre, just a pool).

14

Jane Hackett

Strongly opposed to Upper Oxley Oval site location.  Preferred site locations are Thrumster, Macquarie Park & Wayne Richards Park.

15

John Hackett

As above. Strongly opposed to Upper Oxley Oval site location.  Preferred site locations are Thrumster, Macquarie Park & Wayne Richards Park.

16

Alison Steinmetz

Opposing Oxley Park as a location, requesting the area be kept as a green space

17

Christine Coorey

Upper Oxley Oval is not suitable. Most sensible option would be to upgrade the existing pool site.

18

Various Residents from Gemini II, 32 Burrawan Street

As above per Jane and John Hackett's submissions. Residents strongly opposed to Upper Oxley Oval site location.  Preferred site locations are Thrumster, Macquarie Park & Wayne Richards Park.

19

Ian Nettle

Opposing Upper Oxley Oval as a site location. Rebuild of existing facility would be most beneficial.

20

Sandra Adams

Strongly opposed to Upper Oxley Oval site location.  Preferred site locations are Thrumster, Macquarie Park & Wayne Richards Park.

21

Occupant of 6-32 Burrawan Street

Strongly opposed to Upper Oxley Oval site location.  Preferred site locations are Thrumster, Macquarie Park & Wayne Richards Park.

22

Jeff and Val Austin

Support for Wayne Richards Park, and opposition to Upper Oxley Oval.

23

Kayleen Jobson

Concerned about parking for Macquarie Park site location.

24

Debra McDonnell

Opposed to Upper Oxley Oval site location.

25

Dena Owen

Opposed to the Aquatic Facility in Port Macquarie - Preferred site is at Laurieton as there is no heated pool option there.

26

Alex Irving

Opposed to Upper Oxley Oval site location.

27

Port Macquarie Junior AFL Club

Opposed to Wayne Richards Park site location due to the site being currently designated as a 2nd AFL ground and purpose built athletics track in Council's Master Plan for 2020, and also unpleasant smell close to STP. Macquarie Park would be a better site location as close to town and more parking. Sporting Clubs at Macquarie Park can be catered for at other sites (including new fields planned at Thrumster).

28

Sandra & Dennis Woods

Strongly opposed to Upper Oxley Oval site location, should remain an open space. Supports Macquarie Park or upgrade of existing current site.

29

Port Macquarie Aquatic Centre Committee

Detailed submission covering pros and cons of all sites. Preferred sites are 1) Macquarie Park, 2) Upper Oxley Oval, then less preferred sites 3) Findlay Park, 4) Dixie Park, then Problematic Sites 5) Wayne Richards Park, 6) Thrumster.

30

Ruth Herdegen

Strongly opposed to the Upper Oxley Oval site location. Preferred option is to upgrade the existing site.

31

Port Macquarie Swimming Club

Opposed to two sites, Wayne Richards Park (due to odour) and Thrumster due to traffic problems. Preferred site is Macquarie Park.

32

Julie Lenard

Preferred site location is to stay at the current site.

33

Peter & Cathy Rasmussen

Preferred site location is Upper Oxley Oval.

34

Dawn Mallinson

Concerned resident about Upper Oxley Oval site selection, and impact on residents, totally inappropriate site and will have a devastating effect on the mental health of residents.

35

Margaret & Tony Bourke

Prefer the site to stay in the centre of town. Macquarie Park and current site are the preferred sites.

36

Port United Soccer Club

Opposed to Dixie Park as a site location, on behalf of Port United Soccer Club.

37

Elizabeth Vaughan

Opposed to Upper Oxley Oval site location, should be left as green space. Concerned for impact on nearby residents. Preferred site location is Macquarie Park.

38

Dorothy Kirkness

Prefers the pool to stay where it is.

39

Kayla Finn & Rowan Johnston

Strongly opposed to Upper Oxley Oval (leave as green space) and Macquarie Park (leave as open green space). Preferred site would be to upgrade existing location, or second choice would be at Thrumster.

40

M & P Ellison

Supports a tidal pool next to Town Beach

41

Ivan & Jenelle Francis

Opposed to Upper Oxley Oval site location, should be left as green space. Concerned for impact on nearby residents. Other nominated sites do not have impact on residents.

42

Jill Knight

Opposed to Upper Oxley Oval site location, should be left as green space. Other better suited options include Thrumster, Macquarie Park, Wayne Richards Park.

43

Brian Knight

As above. Opposed to Upper Oxley Oval site location, should be left as green space. Other better suited options include Thrumster, Macquarie Park, Wayne Richards Park.

44

NA & JM Trim

As above. Opposed to Upper Oxley Oval site location, should be left as green space.  Also expressed concerns about parking for larger sporting events at Oxley Oval and the Ironman event. Other better suited options include Thrumster, Macquarie Park, Wayne Richards Park.

45

Maureen McGovern

Opposed to Upper Oxley Oval site, due to traffic management issues, no public transport. Preferred site is to upgrade existing swimming pool location. Is an owner of property on Burrawan St (opposite Upper Oxley Oval) and has made a complaint about not receiving correspondence (doesn't live at property, but heard about it via another tenant).

46

Elisabeth Hall

Opposed to Upper Oxley Oval as a site location, keep as green open space. Agrees an upgraded pool is needed, but put is closer to where the bigger and younger population lives.

47

Lorryl Rumble-Fuller

Strongly opposed to Upper Oxley Oval as a site location, due to significance to heritage of our town, and need for green space on foreshore. Other areas in town would be more suited.

48

Sande Wood

33 completed surveys (hard copies) enclosed.

49

Ian Masters

Opposed to Upper Oxley Oval as a site location, and surprised it is an option. Should be left as green space.

50

Bruce Thompson

Five sites are already used by other organisations. Sovereign Hills will be a white elephant like Taree Complex. Another suggested option would be Hibbard Bowling Club. Present site is well situated. Cost wise better to upgrade the existing site.

51

C & S Keg

Macquarie Park to be the new site.

52

Kate Whatman

Prefer site to stay at the present location, close to the centre of town. Oxley Oval area should be open space. Complex should not be at a satellite location (Thrumster) as there would be a risk to town decentralising if moved out of CBD area.

53

Margaret Modok

Suggest existing site with better facilities i.e. Olympic pool, indoor heated pool, diving pool, spa + sauna, children’s water play, better change rooms with lockers, lawn area with tables + chairs. Alternative relocation to Short St carpark.

54

Stephen Vaughan

Strong objection to Upper Oxley Oval site - impact on residents and school due to topography public transport infrastructure and noise pollution.

55

Jack Flash